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HomeMy Public PortalAbout08/02/1988 CCM8.l ) PAYROLL CHECKS - AUGUST 2, 1988 10508 Thomas Anderson 10509 Anne Theis 10510 Robert Mitchell 10511 Stephen Schmit 10512 Wilfred Scherer 10513 Wayne Wallace 10514 Jill McRae 10515 Richard Rabenort 10516 Michael Rouillard 10517 James Dillman 10518 Robert Dressel 10519 Elizabeth Armstrong 10520 Karen Dahlberg 10521 JoEllen Hurr 10522 Donna Roehl 10523 Laura Skarda 10524 Sandra Larson 10525 Michael Glampe 10526 Benedict Young 10527 Carolyn Smith 10528 Jennifer Smith 10529 Farmers State Bank (Fed.) 10530 Commissioner of Revenue 10531 P.E.R.A. 10532 Farmers State Bank 8801 Jessica Smith $ 150.00 98.55 100.00 100.00 100.00 576.67 779.33 930.49 854.40 877.26 802.19 135.07 437.55 1,003.95 1,003.95 492.84 436.13 114.32 774.32 127.07 21.78 1,532.27 640.83 676.65 650.20 $13,415.82 ORDER CHECKS - AUGUST 2, 1988 6786 A T & T 6787 Acme Typewriter 6788 A11 Star Electric 6789 American National Bank 6790 Blitz Photo 6791 Bonestroo, Rosene 6792 Brock White 6793 BFI 6794 Bryan Rock 6795 Budget Printing 6796 Bury & Carlson 6797 CBI-Na-Con 6798 Commercial Life 6799 CDP 6800 Delta Dental 6801 Physician's Health Plan 6802 Farmers State Bank of Hamel 6803 Donna Roehl 6804 Greater N.W. Office of R.E. Assess. 6805 Carolyn Smith 6806 Fortin Hardware 6807 U.S. West 6808 Wright/Hennepin Electric 6809 Medcenters Health Plan 6810 Henn. Co. Gen. Acctg. Div. 6811 Metro Waste Control Comm. 6812 Minn Comm 26.00 121.42 39.50 879.73 27,198.75 28.58 1,825.49 3,103.28 150.00 6,988.36 279.05 1,209.60 16,162.92 19.80 134.51 389.45 2,099.13 650.20 28.53 1,444.00 31.45 94.12 273.05 1,097.76 311.95 1,067.00 3,457.30 51.00 89 ORDER CHECKS - AUGUST 2, 1988 (CONT'D) 6813 Long Lake Ford Tractor 106.11 6814 Geunine Parts 13.40 6815 Reynolds Welding 19.00 6816 NSP 1,360.42 6817 Viking Safety Products 142.00 6818 P.E.R.A. 872.27 6819 Crow River News 102.71 6820 Hamel Building Center 100.08 6821 Lefevere, Lefler, Kennedy 11,905.87 6822 MN Chifs of Police Assn. 30.00 6823 Minn. Cellular Telephone 17.92 6824 Sheriff's Dept., Co. of Henn. 125.52 6825 Dept. of Adm., Bldg. Code Sts. 2,258.43 6826 Norwest Bank, Mpls. NA 520.60 6827 Feed Rite Controls 40.00 6828 Water Products Co. 820.13 6829 First Trust 29,940.63 6830 Uniforms Unlimited 25.65 6831 Perry's Truck Repair 120.50 6832 Henn. Co. Publ. Recs. Elect. Sec. 5.70 6833 Plymouth Industrial Supply 204.92 6834 City of Loretto 78.60 6835 League of Minn. Cities 1,410.00 6836 Podany's Of. Eq. Works 499.00 6837 City of Wayzata 38.25 6838 Ben Young 15.18 6839 Minn. Conway Fire & Safety 160.00 6840 Western Chemical 1,209.36 6841 Egan McKay 50.61 6842 Polka Dot Recycling 1,516.69 6843 Mobil Credit Corp. 14.54 6844 Jerry Johnson Exc. 500.00 6845 Rieke -Carroll -Muller 700.00 6846 AmeriData 1,169.13 $125,229.15 90 The Council of the City of Medina met in regular session on Tuesday, August 2, 1988 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Theis, Robert Mitchell, Stephen Schmit; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Attorney, Ron Batty; Engineer, Glenn Cook 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Theis to discuss the following additional items: Don Anderson, sewer connection at Independence Beach Robert Franklin, setback variance resolution Twin City Monorail and Minnesota Exteriors, compliance report Report on Alpana vs. Medina, sewer assessment Executive session, Tupco and Lutz vs. Medina, assessment report Motion declared carried 2. MINUTES OF JULY 19, 1988 JoEllen Hurr stated that Sandra Larson Salary, page 85, should be listed at $7.75 per hour. Moved by Theis, seconded by Schmit to approve minutes of July 19, 1988, as corrected. Motion declared carried 3. TOWNLINE RD. IMPROVEMENT Glenn Cook reported that the City of Independence intends to pave Townline Rd. from Co. Rd 11 to Hwy. 55 and has asked that Medina pay for one half of the gravel and fabric or approximately $45,000. Anne Theis stated that she had told an Independence resident that Medina has only one residence on that road but might consider participaing in an amount that it costs the city each year for maintenance. Thomas Anderson stated that whatever Medina does must fit into the budget so participating in the cost of the gravel base would not be out of line with the budget. Glenn Cook stated that it could be paid for in a number of years. Thomas Anderson asked who would carry the cost. Glenn Cook stated that Independence intends to blacktop the road anyway so they might agree to Medina paying on an annual basis. JIm Dillman stated that Medina spends from $5000 to $6000 each year for maintenance on Townline Rd. Thomas Anderson suggested that the city participate in the cost of the project over a period of four years or $11,000 each year. Glenn Cook asked if the city was interested in assessing the affected property owners. Anne Theis stated that there is only one house on the road. Thomas Anderson stated that Townline is not a road that the residents have asked be paved and we would have to do the base work anyway so the city could contribute that amount. He asked that Glenn Cook convey the discussions to Independence and report back to Council. 4. ROLLING HILLS RD. Jim Dillman stated that there is 350 Ft. of Rolling Hills Rd. in Medina which Corcoran will blacktop if Medina does the base work. This work would cost about $5000 and Medina could participate because Medina has never done any work on that road. Robert Mitchell asked that he and Councilmember Scherer make a recommendation to Council. 5. HACKAMORE RD. Jim Dillman stated that Corcoran would like to pave Hackamore Rd. but if the west one-half is improved by them the residents of Corcoran are concerned that the Medina residents will not be assessed for the improvement. He stated that they also want to know when the easterly portion of the road will be improved by Medina. Robert Mitchell stated that the staff should bring back the cost of blacktopping Hackamore Rd.to the budget meeting. * CONSENT AGENDA Robert Mitchell asked that Item 7, Mechanical and Electrical Engineering for City Hall be discussed. 6. * U.S. WEST COMMUNICATIONS Moved by Mitchell, seconded by Theis to adopt Resolution 88-59, approving permit for U.S. West to bury cable on Tower Dr. Motion declared carried 7. * WRIGHT-HENNEPIN ELECTRIC Moved by Mitchell, seconded by Theis to adopt Resolution 88-60, allowing Wright -Hennepin Electric to bury electric lines in Winchester Hills subdivision Motion declared carried 7. * ELECTION JUDGES Moved by Mitchell, seconded by Theis to appoint the followinc as Election Judges for the September 13th Primary Election and the November 8th General Election and to pay $5.00 per hour tc judge and $6.25 for chairpeople: Marilyn Adams, Bernice Breitbarth, Rose Dykhoff, Ruth Elwell, Virginia Etem, Beverly Fries, Wayne Hall, Rita Jubert; Connie Mignon, Laura Miller, Deanne Preston, Gladyce Reimer, Delia Roehl, Janis Saari., Bernice Sipe, Pat Velch, Jeanne Sorenson, Arlene Stotts, Gertrude Thies, Arlene Thies, Diane Whitehead. Motion declared carried 8. * MINNESOTA WATERFOWL ASSOCIATION Moved by Mitchell, seconded by Theis to approve the raffle gambling license for the Minn- esota Wat rruwl Assn. to hold a raffle at the Medina Ballroom on September 15, 1988. Motion declared carried 9. PLYMOUTH FIREFIGHTERS RELIEF ASSOCIATION Moved ry Mir:ellen, seconded by Theis to approve the gambling license to allow the Plymouth Firefighters Relief Ass'n. to hold a raffle at the Medina Ballroom on August 19, 1988. 10. CITY HALL ELECTRICAL AND MECHANICAL PLAN Thomas Aneerson explained that an electrical and mechanical plan is needed from an engineer for the lower level of City Hall prior to bids being taken for the remodeling. Moved by Mitchell, seconded by Theis to contract with Lundquist, Wilmar, Etc. for $3000 for the mechanical and. electrical engineering plans for city hall. Motion declared carried 11. PLANNING AND ZONING DEPARTMENT * William Nelson, setback variance Moved by Mitchell, seconded by Theis to approve Resolution 88-61 granting a 15 ft. lakeshore setback and a 15 ft. front yard setback variance to allow William Nelson to construct a house on Lots 6 and 7, Block 15, Independence Deuce. Motion declared carried * Robert FranKlin Easement Moved by Mitch -ell, seconded by Theis to schedule a Public Hearing for September 6, 1988 at 8:00 P.M. to consider vacation of a portion of the Lakeshore Ave. easement as it abuts ter, Robert Franklin property. Motion declared carried David Chxistinson, Fennel Conditional Use Permit JoEllen Hurr explained that David Christinson, 4072 Hamel Rd-, had made application for a Conditional Use Permit for a dog kennel due to the fact that they have more than the two dogs allowed by city ordinance. She stated that the Planning Commission had reviewed the application and recommended approval with a number of conditions that. the Christinsons have agreed to follow. Moved by Theis,. =_econded by Scherer to authorize preperation of a resolution granting a Conditional Use Permit to David and Gail Christinson to operate a kennel at 4072 Hamel Rd. Motion declared carried DeVac, setback variance JoEllen Hurr explained that the Planning Commission had reviewed the DeVac building height and setback variance application as contained in Plan M, in which they requested a height variance of 11 ft. to allow a portion of the building to be built to 41 ft. and a setback variance from Hwy. 55 of 70 ft. rather than the required 100 ft. She stated that the PLanning Commission had not reviewed the site plan because the developer only wanted to use Plan M and not Plan N, which did meet the required setbacks. Patric Blees, CMN, representing deVac, presented the site and building plans for the 100,000 sq. ft. building with plans for a future addition. He explained that the building was designed for production lines and because of the DNR protected wetlands they were limited in their development. Frank Hetman stated that the parcel of land is unusual, with severe limitations for a septic system. Patrick Blees stated that Plan N lessens the expansion capability by 20,000 sq. ft. Robert Mitchell asked why the offices could not be moved to the west and south to avoid the need for the setback variance. Frank Hetman stated that they were trying to place all of the offices on the main corr- idor of the building. He stated that this facility could be built in other areas of Minnesota or Iowa with no difficulty but they would like to remain in Medina. Wilfred Scherer asked why they couldn't design the building with rounded corners of the office section to avoid the need for a variance. Stephen Schmit stated that bacause the building was still in the design stages it should be drawn to meet city ordinances. JoEllen Hurr explained that if this variance was granted the building would be 5 ft. closer to Hwy. 55 than the QX Inc. building, located to the west of this site. Patric Blees stated that he had been told by the State Highway department that setback requirements are never set by them, beyond the right-of-way that they own. JoEllen Hurr stated that the Highway department would probably want the full 100 ft. right-of-way in that area when Hwy. 55 is improved. Frank Hetman stated that he was aware of the possibility of a problem with the highway right-of-way in the expansion area. Anne theis stated that this is a quality building and she would like to accomodate the developer. Robert Mitchell stated that he believed that the offices could be moved,as he had suggested earlier. Moved by Anderson, seconded by Scherer to approve a 75 ft. setback variance to allow DeVac to construct a manufacturing/warehouse at 4365 Willow Dr., variance granted on the basis of location of existing adjacent buildings and property constraints, with the Planning Commission to review plans which places the building 5 additional feet to the south. Voting Yes -Thies, Anderson,Scherer Voting No-Schmit, Mitchell Motion carried John Winkler, Kennel Conditional Use Permit JoEllen Hurr reviewed memo regarding the application of John and Alison Winkler for a Conditional Use Permit to operate a kennel at 630Shawnee Woods rd. She stated that the Winklers have three dogs an occasionally a fourth hound, for the purpose of whelping puppies. She also explained that there is a garage on the premises that had been con- verted to living quarters by a previous owner which the Winklers would like Council to consider a guest house. She stated that the building has been inspected by the Building Inspector. Moved by Schmit, seconded by Theis to authorize preparation of a resolution granting a Conditional Use Permit to John and alison Winkler for a kennel at 630 Shawnee Woods Rd. and to recognize the second residential structure as a guest house. Motion declared carried John Day, Conditional Use Permit JoEllen Hurr stated that John Day had made application for a 5066 sq. ft. addition to and industrial building on lot 8, Block 2, Medina Second Addition, 672 Hamel Rd. She stated that the Planning Commission had recommended approval with a number of items that needed to be addressed, as the property is one of the older lots in the industrial -, area. Moved by Mitchell, seconded by Scherer to authorize preparation of a resolution granting a Conditional Use Permit to John Day to build an addition onto an industrial building at 672 Hamel Rd., according to Planning Commission recommendations, with landscaping to be maintained on a continual basis, as originally approved, "shoe -box: type lighting, and an administrative Conditional Use Permit issued for each tenant. Motion declared carried Joseph Malchow, Setback Variance JoEllen Hurr stated that Joseph Malchow had constructed a deck at 3087 Lakeshore Ave., without a building permit, 54 ft. from the lake, the setback requirement being 75 ft. Mr. Malchow stated that the lot to the east has a similarly located deck. Moved by Theis, seconded by Scherer to authorize preparation of a resolution granting a 21 ft. setback variance to Joseph Malchow for an after -the -fact deck at 3087 Lakeshore Ave. Motion declared carried Don Anderson, sewer and water connection JoEllen Hurr explained that a sewer and water stub had not been provided for the Anderson property at 2990 Lakeshore Ave., at the time the sewer and water project was completed. She stated that at the time the Hayes Co. subdivided the property the fact that there were no sewer and water stubs to the lot was not addressed. She explained that in other situations Council has allowed a deduction from the connection charge in an amount set by the lowest quote for laying the lines from the street to the property line. Moved by Theis, seconded by Schmit to pay $1850 toward the installation of sewer and water lines to serve 2990 Lakeshore ave. Motion declared carried Baker Park, Summer/Fall Festival JoEllen Hurr stated that Baker Park would be holding its second summer/fall event on September 4th, expecting about 5000 people. She stated that they would have Park rangers to aptrol the event so Medina police would not be needed. Robert Mitchell explained that he had discussed policing such events with the Chief of Police, with sponsors of such events required to provide for their own policing. Plymouth Sewer Construction JoEllen Hurr reported that approval of 45 million dollars for capital improvements by the Waste Control Commission had included the expansion of the Plymouth interceptor. Twin City Monorail Stephen Schmit asked what was being done about the outside storage violation at Twin City Monorail. JoEllen Hurr reported that she had discussed their constructing a screened area and would contact them again. Minnesota Exteriors Stephen Schmit asked if Minnesota Exteriors intended to comply with the Performance Standards and their Conditional Use Permit by erecting stone panels that had been approved. JoEllen Hurr stated that a letter had been sent to them and they had not responded but that she would contact them. Council discussed how much time could elapse before attempted enforcement of conditions would be useless and legal action was necessary. Robert Franklin, setback variance JoEllen Hurr stated that easement descriptions for Lakeshore Ave. had been prepared and' were correct. Robert Mitchell made several changes to the resolution Moved by Mitchell, seconded by Scherer to adopt Resolution 88-62, granting a setback variance to Robert Franklin to rebuild a garage at 2819 Lakeshore Ave. Motion declared carried 12. PERSONNEL POLICY Thomas Anderson presented a comparison of fringe benefits for various cities. He stated that he, Anne Theis, and Ron Ratty had met and were working on the update of the Personnel Policy. Council discussed alternatives to extending sick leave accumulation, including paying the employee for one half of the accumulation, a long term disability program or some other alternative. 13. LEAGUE OF MINNESOTA CITIES SOLID WASTE COMMITTEE Thomas Anderson stated that he would be willing to serve on the committee being organ- ized by the League of Minnesota Cities regarding solid waste. 14. SANDRA LARSON Moved by Schmit, seconded by Scherer to allow Sandra Larson three days off without pay. Motion declared carried 0 15. BUDGET MEETING Moved by Scherer, seconded by Theis to hold a budget meeting on August 30, 1988 at 7:OOP.M. Motion declared carried 16. BILLS Moved by Scherer, seconded by Theis to pay the bills: Order Checks # 6786-6846 in the amount of $125,229.15 AND Payroll Checks # 10508-10532 and 8801 in the amount of $13,4441.82. Motion declared carried EXECUTIVE SESSION, 10:30 P.M. Ron Batty presented an update on the Tupco and Lutz vs. Medina matters. Moved by Scherer, seconded by Schmit to adjourn. Motion declared carried Meeting adjourned at 10:32 P..M. Clerk -Treasurer Mayor August 2, 1988 0 0