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Home My Public Portal About05-30-92 Goals Setting Meeting.tif1 VILLAGE OF KEY BISCAYNE, FLORIDA SUMMARY Goals Setting meeting of the Board of Trustees Saturday, May 30, 1992 Sheraton Royal Biscayne, 555 Ocean Drive, Key Largo A Room 1 CALL TO ORDER/ROLL CALL OF MEMBERS Trustee Joe Rasco called the first Strategic Planning Workshop Goals and Objectives Meeting to order at 8 45 a tai The Following Trsutees were also present Clifford Brody, Mortimer Fried, Michael Hill, Betty Q Sime and Vice Mayor Raymond P Sullivan Also present were Village Manager C Samuel Kissinger, Village Attorneys Richard J Weiss, Interim Village Clerk/Finance Director Jack Newstadt, Village Engineer Carlos Penin, Recording Secretary Beatris M Arguelles, residents/audience members Conchita Suarez, Marie Kirk and Wilfredo Borroto Mayor Conte was not present 2 INVOCATION the invaction was waived 3 PLEDGE OF ALLEGIANCE the pledge was waived 4 APPROVAL OF THE AGENDA by consensus, the agenda was approved 5 INTRODUCTION OF GOAL SETTING MEETING Trustee Rasco summarized the purpose of the meeting and disseminated an outline of topics for discussion Discussion ensued on each of the following topics WHO IS THE "CUSTOMER"? The following were identified as "Customers" of the Village Residents - full & part time Businesses/corporate residents Tourists Non resident property owners WHAT DO THE "CUSTOMERS" CONSIDER OF VALUES The following were identified as value Safety Cleanliness/ambiance Sence of Community tranquility/stability/balance High quality services to meet the needs of the people Resonable Commercial/Business services Social/ Recreational needs responsiveness/government access schools and places of worship MISSION STATEMENT Following lengthy discussion and debate regarding a statement which best incorporates the values previously identified, the following mission statement was constructed Page 1 of 4 t( I TO PROVIDE A SAFE HEALTHY QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT" VILLAGE GOVERNMENT AS A SERVICE INSTUTION Following discussion the following standards and objectives were identified Establish (become) a full service municipality Revenue enforcement Communication/public relations Masterplan Organization Management/Staff Standards of Service (guidelines) Promote Community Spirit/Activities SHORT TERM GOALS The following short term goals were identified Government Organization/Structure establishment Resident s Concerns Responsiveness by Trustees individually and through Public Meetings Responsiveness by Staff in a Courteous and expeditious manner Development of standards & guidelines for Committees SIX MONTHS ONE YEAR GOALS The following goals were identified Police operational no later than April 1, 1993 B&Z Operational by October 1, 1992 Public Works Operational by October 1, 1992 Budgeting schedule to the Board of Trustees by June, 1992 Millage tentative rate by August 1, 1992 Revenue Sources/Funds - qualifying for federal grants Village i3udget by August 1, 1992 Legal focus on revenue sources Clerk Hire by October 1, 1992 Recreation/Cultural Dept Director by August 1, 1992 Hurrican Committee Completion by November 1992 Seal & Motto Committee Report by June 9, completion by July 1, 1992 Stormwater Utilities Assesment Study initiation Communications/public relations ONE YEAR 18 MONTHS GOALS Tourism Board/Agency GOALS BEYOND 18 MONTHS Fire Department (if adopted by the Board of Trustees) Long term capital plan Master plan Beaches & Bay Parks & Community center Village Facilities Water & Sewer Uniform landscapping and lighting Land acuisition Page 2 of 4 t PUBLIC MEETINGS there was discussion with regard to how to generate a more efficient meeting in order to complete the busines on the Agenda in a timely and constructive manner The folloiwng suggestions wree made for revision of the meeting format 1 The Manager and Attorney reports should be heard early on in the Agenda prior to other business that will consume much of the time in the earlier part of the meeting 2 Approval of the minutes should be dispensed with by consent with the Chair announcing "if there are no objections, the minutes will be approved as submitted" 3 Rules of Order special rules a Motions should be clear and concise, perhaps written and given to the clerk for accuracy and clarification for the Board when voting b Motions should be seconded prior to any discussion on the motion c The Chair should call on the maker of the motion, once seconded, for elaboration (if any) prior to calling upon any other member of the Board or the public d Voice votes should be used (Those in favor signify by saying "Yes' those opposed say 'No') unless a "Roll Call' vote is requested by any member e Roll Call votes should be called on a rotation basis starting from one side of the table to the other, each subsequent vote will be called starting with the next member from the first member called (i e 1,2,3,4,5,6,7, then 2,3,4,5,6,7,1„ then 3,4,5,6,7,1,2, etc ) The Mayor should not always be the last to vote 4 Public Participation a Speakers will be allowed 2 minutes to state thier approval/objection of a particular issue More time would be allotted for complicated issues that demand more time for discussion from the residents b The Clerk will call time upon completion of the two minute allotment, no buzzer will be used c No speaker may yield part of his time to another person time is not transferable 5 The Board should adopt the special rules of order at the next meeting 6 ADJOURNMENT Hearing no additional discussion the meeting was adjourned at 2 45 p m after a motion to adjourn by Trustee Fried was seconded Page 3 of 4 Submitted by Beatris M Arguelles, Recording Secretary Any person wishing to appeal any decision made by this Board with respect to any matter considered at this meeting will need a record of the proceeding and for such purposes may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is made ba i Page 4 of 4