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HomeMy Public PortalAbout09-08-92 Special Council Meeting.tifMINUTES SPECIAL MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF KEY BISCAYNE, FLORIDA Tuesday, September 8, 1992 The meeting was called to order at 7 00 p m , at the Key Biscayne Community Church, 855 Glenridge Road, Key Biscayne, Florida Present were Trustees Clifford Brody, Mortimer Fried, Michael Hill, Joseph Rasco, Betty Sime, Vice Mayor Raymond Sullivan, Mayor Rafael Conte, Village Manager Kissinger, , Acting Village Clerk Jack Neustadt, Village Attorney Richard Weiss, Lieutenants Mandelbaum and Carroll of Metro -Dade Police Lt Mandelbaum reported on police coverage of the Village by Metro and Miami Police He stated that there were eight to thirteen units during the day and seven to ten units at night He also stated that the 11 00 p m to 5 00 a m curfew was in effect and would continue at the option of the Board of Trustees Several trustees stated their appreciation for the services rendered to the Village by the Metro -Dade Police Department A motion was made to authorize the Village Manager to retain the services of O'Leary Design Associates for professional landscape architecture services-, including plans and drawings for a sum not to exceed $25,000 00 After a discussion, motion was withdrawn The Village Manager reported on hurricane recovery efforts The Board of Trustees interviewed four candidates for the position of Village Clerk, Tina Bailey, Guido Inguanzo, Sylvia Mendoza and Patricia Ridgely A motion was made by Trustee Hill, seconded by Trustee Fried, to offer the position of Village Clerk to Guido Inguanzo The roll call vote was as follows Trustees Brody, Fried, Hill and Mayor Conte voted yes, Trustees Rasco, Sime and Vice -Mayor Sullivan voted no The motion carried 4 - 3 The meeting was adjourned at 9 55 p m Approved this day of , 1992 (File minute 908) TINA A BAILEY 251 CRANDON BLVD . #424 KEY BISCAYNE, FLORIDA 33149 (305)361-8302 RESIDENCE (305) 443-2323 OFFICE KENNETH LEVENTHAL & COMPANY Coral Gables, Florida April 1987 to Present Administrative/Office Manager Administrative Supervisor Supervise, review, hire/fire administrative staff of six Includes writing job descriptions for each level and creating a fair and accurate evaluation system. Office Manager Responsibilities include maintaining and reconciling a $4,000 monthly imprest account, prepare and review weekly time reports for a staff of 40, reconcile and review monthly billing worksheets for all Miami clients, compare pricing and choose all vendors for supplies, telephone, copying, and faxing equipment, deposit/credit all client funds and maintain a daily cash report, assign new client numbers and maintain an updated client data base, schedule office interviews for entry level professional staff in coordination with college recruiting seminars, maintain monthly EEO files for all potential and current employees, maintain all files in regards to accounts receivables, payroll/vacation and office/firm productivity, and act as a liason with property management company Accounts Payable/Recievable Pre -approve all invoices for payment on any purchase, assign purchase order numbers, maintain data base log, maintain A/R files and interface with all vendors regarding invoicing, supplies, pricing and payment scheduling Administrative Assistant Provide secretarial services for the senior managing partner and a senior real estate manager SPECIALTY INSURANCE UNDERWRITERS Miami, Florida January 1985 to March 1987 Executive Administrative Assistant Worked exclusively with the owner regarding the management, licensing, commissions and marketing of 600 agents in Florida Also assisted in the promotion of annual charity/social fund raising events with celebrities for Boys Towns of Italy Additionally assisted in the promotion of a Broadway play, and the owner's involvement in the legislature with laws regarding insurance and finance for the preparation of writing legislative news updates to agents VALID LOGIC SYSTEMS Orlando, Florida September 1984 to January 1985 Office Manager Managerial responsibility of the Orlando regional sales office, including the marketing of sales seminars to prospective clients in the Southeast United States Scheduled and organized benchmark conferences for engineers, promoted the Valid Computer System and was completely responsible for the management of the Orlando office THE KIRCHMAN CORPORATION Altamonte Springs, Florida March 1984 to September 1984 Assistant to Senior Vice President of Finance Assisted with notes, preparation and research for corporate meetings and maintained all finance and accounting files Resolved accounting matters directed to finance and maintained the cash control log of the corporation as well as its subsidiaries, the intake of all sale monies for each company and prepared the banking and daily cash flow report for the Corporate President ADDITIONAL EXPERIENCE Previously employed as a legal litigation secretary, a tour guide for Sea World, and a retail sales agent while attending college full time EDUCATION Tallahassee Community College Tallahassee, Florida Associate Arts August 1978 to May 1980 Member of Dean's List and Jr College Honor Society Florida State University Tallahassee, Florida Elementary Physical Education May 1980 to May 1982 Expenses covered through educational scholarship award and employment throughout college OF INTEREST Notary Public, State of Florida since 1984 Former Board of Director of Specialty Insurance Underwriters Member of Calusa Playhouse, Key Biscayne GUIDO H. INGUANZO, JR 911 East 6th Lane Hialeah, Florida 33010 (305) 887-R28n EXPERIENCE August 1989 to Present July 1985 to August 1989 EDUCATION September 1987 to Present September 1985 to May 1987 The Fllnr ja Sena, Miami Beach, Florida Legislative Assistant Dull s incii+dc rssoarch and drafting of proposed legislation aaelatin? renatttuents. anSWCrmg correspondence among peen releases, purchasing and procurement, scheduling attending events on behalf of Senator Jack D Gordon, and superming his district and Tallahassee offices. The Mimi He „l Publishing Company, Miami, Florida Support Staff Duties included assisting advertising sales staff data entry, compiling mtmtbly statistical reports, and orpatztng sections of the newspaper Florida Igternational University. Miami Florida Batchelor ut Arts in Politmel Science (1989) and am currently pursuing s Voter s degree us Public Admtnietn nun St. Thomas L nwversity, Miami, Florida ACTIVITIES & HONORS May 1991 to Present August 1990 10 Pt esent July 1989 to August 1990 July 1988 to April 1989 May 1983 LANGUAGES REFERENCES Metropolitan Dade Countv Historic Preservation Board Anpointcd by the Boned of County Commission's, to ariw nn thin river hnard responable for County- wide histnnc preservation etforts City f Hialeah Man n 1 Zoning flo rd Appotntcu by flit City Cuuna,ll to serve on this advisory board responsible for revie.wng all municipal rasing mnttorc. E1oowd by peels to a*rvie AV v r 'hsurrnAn (August 1991 to Present) City ,Hialeah Persopnel Board. Appointed oy the t tty t_ounCil t3 Scree an this Policy nuking iesponstbta for municipal personnel motets tae of Linitecl Stares Senator Bob Graham Sernd es a aegis wive intern Dutwc included opening mnel anatvonng phones assisting constituents and attending events wth Senator Graham Eagle Squt Highest award earned in the Beer Scouts of America English and Spatush (spoken and read) Available upon request GUIDO H INGUANZO, JR. MI 911 East 6th Lane Hialeah Florida 33010-3625 (305) 882-8286 January 27, 1992 Mr Ed Stone, Chairman Village Clerk Search Committee Village of Key Biscayne 85 West McIntyre Street Key Biscayne, Florida 33149 Dear Mr Stone I would like to thank you for your letter of January 23, 1992 I am extremely pleased and delighted that the search committee would like to consider nee for the position of Village Clerk As an individual who greatly values the ideals ot public service, I have committed myself to a career in government My true enthusiasm and devotion is for local government As you can see by the enclosed resume I am actively involved in local government through appointments to a municipal zoning board and Dade's Historic Preservation Board 1 serve on these boards with pride and value my participation in our democratic system while, at the same time, always keeping in mind the words public servant. It is with this motivation, of continuing to serve, that I wish to fill the position of village clerk ot Key Biscayne The opportunities of serving as d village clerk are endless -- it is the ideal public service the clerk, who plays a vital role in the day -to day operations of any municipality, is the one person who can take and active part in all aspects of the municipality It is a position, that in nay opinion, requires d great dcal of enthusiasm and willmgness to go the extra mile I am willing to go the extra mile and take the additional time to be a village clerk worthy of the citizens of Key Biscayne As the clerk, I would work together with the Board of Trustees and the village manager to help develop one of Dade County's most outstanding municipalities That means establishing a clerk's office that is organized and responsive to the needs of the citizens,, as well as the employees and elected officials of Key Biscayne It also means developing a clerk's office that can work with the residents in the community dud is ac, ivelv involved 1u those municipal advisory boards, created by the Bowed ot 1 rustees, that ei courage citizen participation Most importantly, 1 ( t Mr Ed Stone Page 2 antiapatc accomplishing a clerk's office that will maintain a high level of integrity with its records and files 1 take great pnde in my strong sense of orgaruhatiun and belief in team -work. Both are qualities that I feel are very important in the creation of any new municipal division. To develop from scratch the Office of Village Clerk of Key Biscayne is an opportumty that I would welcome and anxiously anticipate In my current position as a legislative assistant in the Florida Senate, I have learned a great deal about responsibility and the importance of accurate and detailed record -keeping These are traits that 1 am certain will be an asset while establishing the clerk's office My experience in the Senate, as well as while serving m other capacities in local government has also taught me the importance of the citizenry and their needs -- this will certdunly i enlaui in the forefront of my mind as the division is developed To be successful, I will also stress a sense of working together for the betterment of Key Biscayne - a goal that, 1 am certain, inspired the creation of the new municipality Again, I would like to thank you for the opportumty to be considered for the position of Village Clerk of Key Biscayne I am looking forward to meeting you and the search committee in the comuug week..s SYLVIA M. MENDOZA 1813 S.W. 107th Avenue, #2409 Miami, Florida 33165 552-0600(Home) 250-5360(Office) QUALIFICATIONS Extensive experience in the operation of a municipal clerk's office, including all aspects of the day-to-day operation and the planning and implementation of functions and responsibilities. PROFESSIONAL EXPERIENCE 1991 - to present City of Miami Office of the City Clerk PROFESSIONAL CONSULTANT - Provide professional services, under contract, as special consultant concerning administrative aspects of the operation of the City of Miami City Clerk's Office, especially, in connection with the forthcoming elections in November 1993. 1977-1991 City of Miami Office of the City Clerk TECHNICAL OPERATIONS LIAISON - Began as Clerk/Typist II in 1977, was sworn in as Deputy Clerk within six months from date of employment, and was later promoted to Technical Operations Liaison(1989-1991). As Technical Operations Liaison, responsibilities included -The administration of official bid opening procedures which entailed proficiency in reviewing bid bond requirements, issuance of the Bid Security List, and effectively interacting with bidders concerning questions and/or complaints, at time of bid opening. -The conduct of elections research, organization of procedures for efficient retrieval and distributing of election materials and information I also initiated research projects and responded to a high volume of special research requests from members of the City 1 ( Commission, the local media, prospective candidates, civic activists, general public, etc. Had sole responsibility for the handling of candidates' files - The coordination and gleaning of pertinent documents in connection with proposed issuance of City of Miami bonds. - The research, and certification of all pertinent documents in connection with Bond Validation proceedings before a Court of law. -The handling of key file and paper management duties which included the administration of Florida State, County and/or Code requirements such as (a) Source of Income Statements, (b) Corporate Real Property and Real Property Owned forms, and (c) Outside Employment forms. -Assisted City Clerk in responding to Commission research requests during City Commission meetings. - Responded to heavy volume of public ( informational requests. 1974-1977 i - Developed computer efficiencies for the administration of Lobbyist Registration forms. -Provided staff support in connection with our electronic lektriever filing system. -Trained operation. new employees in our Microfilm Archdiocese of Miami/ Catholic Service Bureau - (Miami, Florida) I was employed in the capacity of Secretary to Miriam Roman, Director of CENTRO MATER. EDUCATION Miami -Dade Community College, Miami, Florida (Paralegal courses). 1976-1978 Merici Academy, Havana, Cuba 1943-1945 - (High School graduate). Convent of the Sacred Heart, Santiago de Cuba, Cuba 1941-1943 - (First two years of High School) REFERENCES Letters of recommendation available upon request. ( SYLVIA M. MENDOZA 1813 S.W. 107th Avenue, #2409 Miami, Florida 33165 HAND DELIVERED Mr. Jack Neustadt Director of Finance Acting City Clerk Village of Key Biscayne 85 W. McIntyre Street Key Biscayne, lorida 33149 Dear Mr. N adt Pursuant to our telephone conversation of yesterday, enclosed herewith please find my professional resume in connection with the position of City Clerk for the Village of Key Biscayne. ( For your convenience, I have also enclosed eight copies for distribution to the Board of Trustees and the Village Manager. Thank you for your consideration. I remain, SMM Encl. (8) Sincerely, Sylvia'"M. Mendoza