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Home My Public Portal AboutAgenda - Special Council Meeting.tifVillage of Key Biscayne 85 W McIntyre Street Mayor Key Biscayne, Honda 33149 RAFAELCONTE (305) 365 5511 • Fax 365 5556 Vice Mayor RAYMOND P SULLIVAN Trustees CLIFFORD BRODY AGENDA MORTIMER FRIED MICHAEL HILL JOE I RASCO SPECIAL BOARD OF TRUSTEES MEETING BETTYSIME TO DISCUSS FIRE/RESCUE SERVICE FOR KEY BISCAYNE 7 00 P M , Monday, March 30, 1992 Key Biscayne Presbytarian Church, Fellowship Hall 160 Harbor Drive 1 CALL TO ORDER/ROLL CALL OF MEMBERS 2 PLEDGE OF ALLEGIANCE 3 INTRODUCTION' C Samuel Kissinger, Village Manager A Fire/Rescue service Cost Comparison Study (Exhibit A) B Structure Fires - Station 15 (Exhibit B) 4 SPEAKER PRESENTATIONS A C A Gimenez, Chief, City of Miami Fire Department (7 10 p Ill_) (See attached letter dated 3/24/92 from Chief Gimenez - Exhibit C) B David R Johnson, Chief, Key Biscayne Volunteer Fire Dept (7 30 p m ) (See attached report dated 2/29/91 from Chief Johnson Noted Option D - Exhibit D) C M E Perry, Chief, Metropolitan Dade County Fire Department (7 50 p m ) (Information Forthcoming) D Robert Garner, RANDALL EASTERN AMBULANCE SERVICE (8 10 p m ) - (See attached letter of March 2, 1992 from Stuart Temkin, Atlantic Ambulance Services - Exhibit E) E Location/Financing (8 20 p m ) - Lawrence J Jaffe, P A Financial Advisor and Clifford Brody, Trustee (Jaffe Proposal attached - Exhibit F) F Richard Cromartie, Chair, Fire/Rescue Committee - Summary (8 25 p m ) (See attached reports dated 2/12/92 and 3/10/92 to Board from Chair Cromartie - Exhibits G & H) Agenda - 03/30/92 - Fire/Rescue Page 1 of 2 C G. Wackenhut - Letter dated 3/17/92 from A R Frye, Senior Vice President, Wackenhut (Exhibit I) 5. DISCUSSION BY THE BOARD OF TRUSTEES• Cost comparison study attached (Exhibit A) 6 RECOMMENDATION BY THE BOARD OF TRUSTEES: A RESOLUTION OF THE BOARD OF TRUSTEES OF THE VILLAGE OF KEY BISCAYNE ADOPTED PURSUANT TO SECTION 18-29 OF THE CODE OF METROPOLITTAN DADE COUNTY, EXERCISING THE VILLAGE'S OPTION TO WITHDRAW FROM THE METRO-DADE FIRE AND RESCUE SERVICE DISTRICT; PROVIDING FOR TRANSMISSION AND PROVIDING FOR AN EFFECTIVE DATE (Exhibit J) 7 ADJOURNMENT Any person wishing to appeal any decision made by this Board with respect to any matter considered at this meeting will need a record of the proceeding, and for such purposes, may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is made ba Agenda - 03/30/92 - Fire/Rescue Page 2 of 2 TABLE OF CONTENTS EXHIBITS EXHIBIT A Fire/Rescue Service Cost Comparison Study - Memorandum dated March 23, 1992 to Mayor and Board of Trustees from Village Manager EXHIBIT B Structure Fires handled by Station 15 - Key Biscayne, Metro -Dade Fire Department, Calander year 1986-90, dated January 27, 1990 EXHIBIT C Letter dated February 24, 1992 from Chief C A Gimenez, Chief, City of Miami EXHIBIT D it Report entitled, Option D, Establishment of a Key Biscayne Fire/Rescue Service prepared by David R Johnson, Chief, Key Biscayne Volunteer Fire Department EXHIBIT E Letter dated March 2, 1992 from Stuart Temkin, President Atlantic Ambulance Services EXHIBIT F Updated report from Lawrence J Jaffe, Funding a Fire/Rescue Station for the Village of Key Biscayne" EXHIBIT G Memorandum dated February 12, 1992 from Committee Chair, Richard Cromartie EXHIBIT H Memorandum dated March 10, 1992 from Committee Chiar, Richard Cromartie EXHIBIT I Letter dated March 17, 1992 from A R Frye, President Wackenhut Services, Inc Fire/Rescue Fire/Rescue Senior Vice EXHIBIT J Resolution opting out of the Metro -Dade Fire District Village of Key Biscayne ( Mayor RAFAEL CONTE Vice Mayor RAYMOND P SULLIVAN Trustees CLIFFORD BRODY MORTIMER FRIED MICHAEL HILL JOE I RASCO BETTY SIME TO• FROM. DATE, RE 85 W McIntyre Street Key Biscayne, Florida 33149 (305) 365 5511 • Fax 365 5556 MEMORANDUM Hon Mayor & Board of Trustees C Samuel Kissinger, Village Manager March 23, 1992 Fire/Rescue Service Cost Comparison Study - REVISED I METRO-DADE 1986-91 Year 1986-87 1987-88 1988-89 1989-90 1990-91 Rescue Millage (per $1000) 2 319 2 287 2 446 2 281 2 281 II COST COMPARISONS Total Property Assessed Value $1,076,540,793 $1,040,997,328 $1,261,010,110 $1,424,569,428 $1,574,025,124 CITY OF MIAMI WACKENHUT 10/01/92 $2,750,000 $2,593,926 10/01/93 $2,600,000 $2,620,464 10/01/94 $2,600,000 $2,729,819 10/01/95 $2,600,000 $2,889,494 10/01/96 $2,600,000 $3,042,896 TOTAL DADE COUNTY * $3,859,627 $4,149,099 $4,460,281 $4,794,802 $5,154,413 Annual Cost $2,496,498 $2,380,761 $3,084,431 $3,249,443 $3,590,351 KEY BISCAYNE VOLUNTEERS * $2,000,000 $2,150,000 $2,311,250 $2,481,250 $2,672,250 $13,150,000 $13,876,599 $22,418,222 $11,614,750 * Assumes 7 5% increase per annum and total is rounded off CSK ba (14-3-23-92) TABLE la STRUCTURE FIRES HANDLED BY STATION 15 — KEY BISCAYNE METRO DADE FIRE DEPARTMENT CALENDAR YEAR 1986-1990 CALENDAR APARTMENT OTHER TOTAL YEAR HOME CONDO BUILDING BUILDING 1986 3 11 5 19 1987 3 7 6 16 1988 4 3 4 11 1989 1 3a 1 5 1990 Total 14 28 19 61 IOW — Two apartments with over 20 units h — Include one hotel Note: 1. This table is derived from a list of alarms sorted by zone. 2. This is a small variation from the aggregation of type of alarm by Zone; this is due to various programming ; that is, some of these incidents subsequently may not be a building fire. 3. Apartment, Condo may include some structures four stories or higher. .10 NINO OM MI, Type Situation Handled by Station 15, Key Biscayne Calendar Fire Fire Medical Other Total Year Build Other Rescue Alarm Alarms 1988 14 53 515 .231 = 813 1989 3 30 514 148 = 695 1990 7 28 533 178 c 746 Note. The alarms include activity within the total area served from Station 15. (Excerpted from Dick Henderson s draft report dated 1/27/92) (City of 3liami C A GIMENEZ Fire Chief March 24, 1992 Mr S Kissinger 85 W McIntyre St Key Biscayne, FL 33149 Dear Mr Kissinger CESAR H ODIO City Manager As per our meeting of March 13, 1992, I am submitting the following regarding the City of Miami Fire Department's proposal to provide fire -rescue services to your village 1 We would provide the village with an on -duty force of 3 paramedics and 4 fire fighters staffing a Quint firefighting apparatus capable of high rise rescue and a state-of-the-art Advanced Life Support rescue unit, 24 hours a day and 365 days a year This on -site work force would be supplemented by the resources of the Miami Fire Department when necessary Attachment "A" shows the locations and resources available in each of the 12 fire stations operated by our department As you can see, all Miami Fire Department stations are physically located closer to your Village than any other jurisdiction's facilities This means that the Miami Fire Department will be able to place more resources, faster on the scene of any major emergency, than any other fire agency in the county 2 As I stated to you in our meeting, the City of Miami Fire Department was a pioneer in the field of EMS We were the first in the country to defibrillate a patient in the street, the first to use telemetry to transmit EKG's from the scene to a hospital and the first to use the MAST suit We continue to pioneer new technologies and medicines Currently, we are the only EMS system in the county to utilize 12 lead EKG s in the field This enables our personnel to detect heart attacks quicker and more accurately than those units that are equipped with only a 3 lead EKG unit FIRE RESCUE & INSPECTION SERVICES DEPARTMENT/275 N W 2 St /P 0 Box 330708/Miami Florida 33128/(305) 579 6300 Mr S Kissinger March 24, 1992 Page 2 3 The Miami Fire Department has a fully staffed Hazardous Materials Team on duty 24 hours a day, 365 days a year We, along with the Hialeah Fire Department, are the only departments that staff their Hazardous Materials Teams in this manner Therefore, our Hazardous Materials Response Team will not only reach the scene of a hazardous material emergency in the village quicker (because of their proximity to the village), but will be able to begin operations immediately upon arrival 4 The Miami Fire Department also has numerous other specialty equipment and resources which may prove to be beneficial We have a ) a Fireboat capable of delivering 3,500 gallons of water on a boat or ship fire b ) a fully staffed Dive Team with 3 boats at their disposal c ) an 150 elevating platform capable of rescue at great heights This is the tallest platform in use in the county d ) an air bag for use in case of emergency evacuation from high rises e ) special event EMS scooters for use during street festivals or other activities where a regular unit would not have access In conclusion, we can provide an increased level of service at a reduced price to what is currently being paid We would also give the village a set contract for 5 years which would show the village what fire -rescue service would cost over the term of the contract You would not be subject to the fluctuation (mostly upward) in the computation of the current taxing levels As stated before, these rates are subject to City Commission approval ( Mr S Kissinger March 24, 1992 Page 3 Being that we are in late March, it would be extremely difficult to begin negotiations and proceed through the process prior to October We, therefore, recommend that the village remain in the Metro -Dade Fire -Rescue District for the next year This would give the village time to determine what it wants to do and if you decide to enter negotiations with the City of Miami, it would allow for plenty of time for the negotiation and implementation process If you have any questions or need further clarification, please do not hesitate to call me at 350-7810 Sincerely, Carlos Gimenez, Director Fire, Re cue and Inspection Services Department CAG dt k OPTION D ESTABLISHMENT OF A KEY BISCAYNE FIRE/RESCUE SERVICE Prepared by Key Biscayne Volunteer Fire Department David R Johnson, Chief l February 19, 1991 Option D - Establishment of a Key Biscayne Fire/Rescue Service During the January 27 meeting of the Fire and Rescue Committee a draft report was submitted outlining the basics for establishing a Fire/Rescue Department for the Village of Key Biscayne The Key Biscayne Volunteer Fire Department has reviewed this report Prior to the submission of this report committee members representing the Key Biscayne Volunteer Fire Department were asked to research the concept of providing fire/rescue service by expanding the operations of the KBVFD to provide similar services currently being offered by Station 15 Various volunteer fire departments in the State of Florida were contacted and questioned about their level of fire service, population base, organizational structure,operational procedures, costs of equipment , costs of operation, etc Contacts were made with Avon Park, Coral Springs LaBelle, and Pembroke Pines Fire Departments initially by telephone followed up by personal visitations in some cases The information provided by these departments was used to formulate a Fire/Rescue concept unique to the needs of Key Biscayne The basis of this concept requires a review of the fire and rescue calls responded to on Key Biscayne as it appears in the report submitted Apn11991 to the Key Biscayne Council Included as Tables la and lb in this report they demonstrate that 80% of the calls on Key Biscayne are for emergency medical or rescue calls and 20% are fire calls, with an average of 15 structure fires per year occurring dunng the past five years This indicates that the major emphasis should be placed on providing an improved emergency medical response capability to the Village of Key Biscayne by adding a second rescue vehicle manned by volunteer emergency medical personnel The concept presented in this report has restructured the KBVFD to provide this capability by utilizing a combination of paid and volunteer positrons as presented by Table 2 The paid rescue personnel would man the firehouse on a 24 hours basis with three shifts consisting of an officer and two paramedics One additional paramedic would be hired to provide sick time/vacation relief Firefighting personnel would also man the firehouse on a 24 hour basis with three shifts consisting if an officer, a engineer/driver, and two firefighters The purpose of having these personnel in the fire house on a 24 hr basis is to ensure rapid response times on both fire and rescue calls A Fire Chief and an Assistant Fire Chief would work overlapping 40 hour work weeks to provide seven day coverage for fire command, administration, inspection , training and daily coordination functions These are paid positions and could be utilized as additional relief personnel to fill any of the aforementioned positions on an as needed basis These positions would be expected to maintain pager/call capability dunng off duty hours Additional fire suppression and emergency medical personnel requirements would by provided by twelve volunteer officer and firefighter positions Incentive programs featunng a monthly vehicle and uniform allowance and an annual pension annuity purchase would be linked directly to fire scene responses and attendance at weekly training sessions to ensure maintaining maximum department standards Table 3 presents the costs of implementing the plan on an annual basis, or 1 8 million dollars The costs of purchasing two new fire suppression apparatus and two new rescue vehicles has been amortized over a five year period to facilitate comparison with the City of Miami proposal However considering the quahty of this equipment and the low annual nmllage potential consistent with the limited size of Key Biscayne an eight or ten year schedule would be more realistic for the fire apparatus The personnel and vehicle cost projections were taken from Dick Henderson's report and adjusted to meet the requirements of Table 2 The communications equipment, apparatus maintenance, and vehicle supplies costs were from the City of Miami proposal Station administration supplies, station maintenance and utility costs were from the Coral Springs material The consulting costs would cover outside expertise such as arson investigation , and training costs which include the possibility of specialized training requirements The costs for communication dispatch is an estimate for leasing dispatch capability from an existing local fire service operation partly based on the Coral Springs material The ultimate dictates of fire service dispatch must be coordinated with police service dispatch and will be addressed in the resolution of the police protection issue Training cost s were based on those of other departments In summary this concept doubles the rescue capability currently being provided by Station 15, and being offered in the City of Miami proposal at a reduced cost The concept of expanding an existing volunteer fire department offers flexibility in the use of personnel and equipment This provides the ability to dispatch two suppression units simultaneously and reduces startup/training time and expense TABLE la STRUCTURE FIRES HANDLED BY STATION 15 - KEY BISCAYNE METRO DADE FIRE DEPARTMENT CALENDAR YEAR 1986-1990 CALENDAR APARTMENT OTHER TOTAL YEAR HOME CONDO BUILDING BUILDING 1986 3 11 5 19 1987 3 7 6 16 1988 4 3 4 11 1989 1 3a 1 5 1990 ...._.3...... _ 4b _3_ 10 Total 14 28 19 61 00 A - Two apartments with over 20 units - Include one hotel Notes 1. This table is derived from a list of alarms sorted by zone. 2. This is a small variation from the aggregation of type of alarm by Zone, this is due to various programming ; that is, some of these incidents subsequently may not be a building fire. 3. Apartment, Condo may include some structures four stories or higher • Type Situation Handled by Station 15, Key Biscayne Calendar Fire Fire Medical Other Total Year Build Other Rescue Alarm Alarms 1988 14 51 515 -231 ; 813 1989 3 10 514 148 = 695 1990 7 28 533 178 c 746 Note. The alarms include activity within the total area served from Station 15. (Excerpted from Dick Henderson s draft report dated 1/27/92) TABLE lb Total alarm activity in the area served by Station 15, -including Cape Florida, Crandon Park, Virginia Key, and the proposed village of Key Biscayne, in CY 1990 follows • Total Alarms: 746 Fire: Rescue - Other Alarm 35 fires 533 medical rescues 178 other incidents A summary of activity in the area of the Village of Key Biscayne for CY 1990 follows: • Total Alarms: 597 Fire- 26 fires Rescue: 427 medical rescues Other Alarm_ 144 other incidents Key Biscayne Proposed Village Metro Dade Fire Department Calendar Year 1990 1.1 Type Situation Found by Zone FDZ Zone Fire Build Vehicle Other Medical Rescue Other Alarm Alarm Total 511 512 Total Percent 1 5 6 1.0% 0 0 0 0.0 10 10 20 3 4 159 268 427 71.5 56 88 144 24.1 226 371 597 100% 1.2 Medical Rescue by Probable Cause FDZ Injury Injury Zone Vehicle Other Other Cardiac Medical Rescue Total 511 512 Total Percent 15 49 38 100 53 149 12 4% 34.9 15 32 47 11.0 80 98 178 41 7 159 268 427 100% The frequency of include: Fire Rescue. Other Alarm: All Alarms: various situations in this area 1 fire every 14 days 1 medical rescue every 20.5 hours 1 other incident every 61 hours 1 alarm every 14.7 hours (E\cerpted from Dick Henderson s dr ift report dated 1/27/92) TABLE 2 ( Expanded Organization Chart Key Biscayne Volunteer Fire Department Fire Cluef Asst Fire Chief c B Shift I 1_ Rescue Captain A Shift 1 2 Paramedics Rescue Lieut 1 f I-1 12 Paramedics Rescue Lieut C Shift I l2 Paramedics Fire Captain A Shift 1 Eng/Dnver 2 Firefighters Fie Lieut. B Shift —! 1 Eng/Dnver 2 Firefighters Fire Lieut. " C Shift J 1 Eng/Dnver 2 Firefighters r Volunteer Captain Company A 5 Firefighters Volunteer Lieu Company B L 5 Firefighters TABLE 3 Annual Operation Costs for Village of Key Biscayne Fire and Rescue Services Personnel Costs * 1,293 600 Consulting Costs 10,000 Equipment Costs 1 Squirt equipped 335,000 1 Pumper equipped 260,000 Rescue Vehicle #1 115,000 Rescue Vehicle #2 115,000 Spare Volunteer Vehicle 25.000 850,000 - 5 years 170,000 Vehicle Maintenance 105,000 Communications Dispatch Lease 50,000 Communications Equipment Maintenance 25,000 Station Utilities 50,000 Station Maintenance and Repair 15,000 Administration S upplies/Pnnting 10,000 Vehicle Supphes 25,000 Training Costs 25,000 Operations Contingency 21.400 1,800,000 *See Table 3a TABLE 3a ( Personnel Costs for Village of Key Biscayne Fire and Rescue Services Benefits @ Position Total Salary 40% of Salary Comp. Comte (1) Fire Chief 45,000 18,000 63,000 63,000 (1) Assistant Fire Chief 42,000 16,800 58,800 58,800 (1) Rescue Captain 40,000 16,000 56,000 56,000 (2) Rescue Lieutenants 38,000 15,200 53,200 106,400 (7) Paramedics 35,000 14,000 49,000 343,000 (1) Fire Captain 40,000 16,000 56,000 56,000 (2) Fire Lieutenants 38,000 15,200 53,200 106,400 (4) Dnver/Engineers 35,000 14,000 49,000 196,000 ( 6) Firefighters 31,000 12,400 43,400 260,000 (12) Volunteer Firefighters * ** 4,000 48.000 1,293,600 *Vehicle/uniform allowance 1,500 **Annuity/Workman's Comp 2,500 Lii\TavM AMBULANCE SERVICES Excellence in Emergency Medical Services March 2, 1992 Cliff Brody Diebold Inc 104 Crandon Blvd Suite 421 Key Biscayne, FL 33149 Dear Mr Brody, I enjoyed our conversation the other day concerning medical and rescue services for the Village of Key Biscayne As we discussed, we presently provide medical and rescue services in the City of Key West, which is a city much like yours, except that its population is somewhat larger I would suggest that your community have two medical rescue vehicles, one of them staffed with a paramedic and two EMTs and the second with a paramedic and an EMT On most occasions, the second person in the back would not be needed, but must be available when it is required to give the necessary quality of care Our initial estimate for these two vehicles, fully equipped and staffed, as discussed above, is $750,000 00 annually As we get closer to your October 1 deadline, we should have some face to face meetings to discuss the issues in more detail, but this is our initial look at your needs to meet the level of service that your citizens will demand Cordially, Stuart Temkin President ST taz Corporate Office PO Box 100579 Ft Lauderdale FL 33310 1.c) Wcst (30-x) 296 2401 I (407) 7 4 3600 Satellite Office K 1ticst 10 Drmer kcv Wc.,,t FL 33041 Dadc (30-) 944 3828 Trc-Isurc Co-ist (40") .146 9608 Pilm Bk. ich Cuitc 9 1140 Holl-ml Dr Boca Raton Fl ,34 1 tiro„ ird (303) ""i, 330() mn,c 1 (4(Y" 531 4144 Village of Key Biscayne 85 W McIntyre Street Key Biscayne, Florida 33149 (305) 365-5511 • Fax 365-5556 Mayor Rafael Conte Vice Mayor Ray Sullivan Trustees Clifford Brody Mortimer Fried Mike Hill Joe I Rasco Betty Sime March 26, 1992 TO MAYOR AND BOARD OF TRUSTEES FM CLIFF BRODY RE FIRE STATION As we move toward a decision there has been much discussion about the need for a fire station if we do not continue with Dade County Without doubt a fire station will be required if we withdraw from the Fire District Generally, there are two alternatives to a fire station We could arrange with Dade County to use the existing station or we could provide one ourselves If we must provide one ourselves, that has often been stated as a reason we must remain in the Fire District There is, in my opinion, a good possibility Dade County will make an arrangement for the existing station Such a decision is one to be made by the County Manager's office and the County Commission, not the Fire Department Mr Delappa, the Assistant County Manager with responsibility for fire, has told me face to face the County would make an arrangement with the Village Of course, this is not the final word That would be made by the County Commission, and they might be at considerable pressure not to abandon the fire station The purpose of this presentation and that of Mr Jaffe's is to dispel the misconception if Dade County does not give us the station we have no other alternative The alternatives presented here are not necessarily the best ones They could, however, be carried out in the time frames required and at a cost that does not materially change the cost picture of any of the alternatives I believe these alternatives presented here can comfortably be viewed as "not to exceed' alternatives The City of Ft Myers fire station in currently under construction on a contract with a 31 month time table Construction is nearly complete and at present the contractor is slightly ahead of schedule The station accommodates an on -duty staff of eleven There is room for two rescue units, one pumper, one aerial ladder, and the chief's vehicle All well within the requirements of our Village NV1d }1001d a -t plan north CIS it 1 It fi ---1--1..r---1.r----).� 1 iT IF:i - Alitow" INK b g a a r $ 1 V FIRE STATION N°4 R A David Schilling Architect 2161mcgrepab Nd " "°"naao3 90 IN V A o of Fort Myers F Department -�ayi=p 3 w Benchmark Corporal Park ; r 1 SECTION 1 NORTH ELEVATION EAST ELEVATION 1/ Nt 0 Z Z 0 Q W e wgect na 1 oy dale b rue romans sheet na 3