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HomeMy Public PortalAbout06-23-92 Special Council Meeting.tifVILLAGE OF KEY BISCAYNE, FLORIDA MINUTES Special Monthly Board of Trustees Meeting Tuesday, June 23, 1992 Key Biscayne Elementary School - Cafeteria 150 West McIntyre Street 1 CALL TO ORDER/ROLL CALL OF MEMBERS Mayor Rafael Conte called the meeting to order at 7 05 p m The following Trustees were also present Mortimer Fried, Joe I Rasco, Betty Q Sime and Vice Mayor Sullivan Also present were Village Manager C Samuel Kissinger, Village Attorney Steve Helfman, Interim Village Clerk/Finance Director Jack Neustadt and Recording Secretary Beatris M Arguelles 2 INVOCATION Father Robert Libby, St Christopher's by the Sea Episcopal Church offered the invocation 3 PLEDGE OF ALLEGIANCE Mayor Conte led the Pledge 4 APPROVAL OF THE MINUTES Approval of the June 9, 1992 Board of Trustees meeting minutes was deferred to the next meeting 5 AGENDA ADDITIONS/DELETIONS/SUBSTITUTIONS Trustee Fried moved that item 8(b)1 be taken out of order Trustee Sime seconded the motion which carried unanimously (5-0) with each Trustee voting as follows Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes 8(b)1 DADE COUNTY POLICE REPRESENTATIVES, MAJOR MADELINE S PEARSON- Major Pearson was present to discuss present police services provided by the Metropolitan Dade County Police Department The board expressed their concerns with present police services 6 ORDINANCES SECOND READING/PUBLIC HEARING 1 AN ORDINANCE ESTABLISHING A CODE ENFORCEMENT CHAPTER (adopted on 1st reading 6 / 91 92) IMP AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ESTABLISHING A CODE ENFORCEMENT CHAPTER, PROVIDING DEFINITIONS, PROVIDING FOR CIVIL OFFENSES AND PENALTIES, PROVIDING FOR COMPENSATION OF SPECIAL MASTERS, SETTING FORTH THE POWERS OF SPECIAL MASTERS, PROVIDING FOR AUTHORITY TO INITIATE ENFORCEMENT PROCEEDINGS, PROVIDING FOR ENFORCEMENT PROCEDURES, DESCRIBING THE CONTENTS AND SERVICE OF WARNINGS AND CIVIL VIOLATIONS NOTICES, SETTING PAYMENT OF FINES, PROVIDING FOR SCHEDULING AND CONDUCT OF HEARINGS BEFORE THE SPECIAL MASTERS, PROVIDING FOR REMEDIES TO RECOVER UNPAID CIVIL PENALTIES, PROVIDING FOR APPEALS OF ORDERS FROM THE SPECIAL MASTER, PROVIDING FOR ADDITIONAL ENFORCEMENT POWERS, ESTABLISHING A SCHEDULE OF CIVIL PENALTIES, PROVIDING A REPEALER PROVISION, PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE Following public hearing and discussion from the Board, Trustee Fried moved that the Ordinance be passed and adopted on Page 1 of 5 l second reading The motion was seconded by Trustee Same and carried unanimously (5-0) Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice MayorSullivan Yes, Mayor Conte Yes 2 AN ORDINANCE ESTABLISHING A PURCHASING AND PROCEDURES CHAPTER - (adopted on 1st reading 619/ 92) AN ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, ESTABLISHING A PURCHASING PROCEDURES CHAPTER, DESIGNATING A PURCHASING AGENT, PROVIDING FOR LIMITATIONS ON PURCHASES, PROVIDING FOR COMPETITIVE BIDDING AND BID OPENING PROCEDURES, PROVIDING FOR AWARDING OF BIDS, PROVIDING FOR EXEMPTIONS FROM COMPETITIVE BIDDING, PROVIDING A REPEALER PROVISION, PROVIDING FOR SEVERABILITY, INCLUSION IN THE CODE AND AN EFFECTIVE DATE Following public hearing and discussion from the Board, Trustee Fried moved that the Ordinance be passed and adopted on second reading The motion was seconded by Trustee Rasco and carried unanimously (5-0) Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes 7 BUILDING AND ZONING - No Building and Zoning matters were heard 8 REPORTS AND RECOMMENDATIONS 8(a) VILLAGE ATTORNEY REPORT 1 INTERLOCAL AGREEMENT WITH METROPOLITAN DADE COUNTY - Trustee Rasco moved that the negotiating team amend the present interlocal agreement to include the acquisition of the property from the Southernmost point of the International Tennis Center to Calussa Park The motion was seconded by Trustee Fried and carried unanimously (5-0) with each Trustee voting as follows Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes 2 INTERNATIONAL TENNIS CENTER LAWSUITS - The Village Attorney reported on the status of the lawsuits No Board action took place on this item 8(b) VILLAGE MANAGER REPORT 1 Item previously taken out of order 2 STATUS OF REQUEST FOR PROPOSALS A AUDITOR - Presentations were heard from the following firms 1 KPMG PEAT MARWICK - Ted Fernandez and Mary Wood gave a presentation for the firm 2 RACHLIN & COHEN - Lisa Lane Peter Kent and Maria Page 2 of 5 Perez gave a presentation for the firm Following the presentations the board questioned each of the firms with regard to their proposals for the Village Following discussion among the Board, Vice Mayor Sullivan, moved that the Board rank the firms in order of 1 Rachlin & Cohen and 2 KPMG Peat Marwick and that the Manager begin negotiations with Rachlin & Cohen Vice Mayor Sullivan cited that his reason for ranking Rachlin & Cohen first was that the firm specializes in municipal law on a local level Trustee Fried seconded the motion Following additional discussion, the motion failed 3-2 with each Trustee voting as follows Trustee Brody Abs . Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco No, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte No Vice Mayor Sullivan moved that this item be carried over to the next meeting in order that a vote of the full Board may be taken The motion was seconded by Mayor Conte and carried unanimously (5-0) with each Trustee voting as follows Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs ,Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes 2(b) VILLAGE ENGINEER BUILDING OFFICIAL - No report was given 2(c) LANDSCAPE ARCHITECT - The Village Manager reported that the bids have been received and opened June 19, 1992 and announced that a list will be available for the Board to rank at the next meeting 2(d) MASTERPLAN CONSULTANT The Village Manager reported that the deadline for RFP's will be July 1, 1992 3 PERSONNEL The Village Manager reported on the status of the following positions 3(a) POLICE CHIEF 3 (b) DIRECTOR OF RECREATION 3(c) VILLAGE CLERK - Jim Parish, Consultant having difficulty with the salary range proposed in the Budget 4 APPRAISERS - The Village Manager reported on the status of the appraisers 5 1992-93 BUDGET SCHEDULE - The Village Manager distributed to the Board the attached "Certification and Budget Timetable" as well as a "Budget Schedule" for adoption by the Board, and requested a motion to that effect Following brief discussion, Trustee Sime moved that the Board adopt the Village Manager's proposed schedule for adoption of a budget for the next fiscal year Mayor Conte seconded the motion, which carried unanimously (5-0) with each Trustee voting as follows Trustee Brody Abs . Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes 6 U S FEDERAL EMERGENCY MANAGEMENT AGENCY - FLOOD INSURANCE PROGRAM - The Village Manager distributed information on the program to the Board ( ( Page 3 of 5 1 1 8(c) MAYOR AND TRUSTEES &(c)1 COMMUNITY COORDINATOR - EFFORT TO PUT THE DAN PAUL AMENDMENT TO A COUNTY -WIDE VOTE - Vice Mayor Sullivan requested that this discussion on this item be postponed to the next meeting, in order that further information may be obtained 8(c)2 MIAMI-DADE OFFICE OF FILM, TELEVISION & PRINT INTER -LOCAL AGREEMENT ONE STOP PERMITTING - Trustee Rasco presented the Board with a sample interlocal agreement with regard to one stop permitting for film, television and print media Discussion ensued among the Board with regard to whether or not the Village should encourage such productions Following discussion, it was the consensus of the Board to have Deny kaplan, Director of the Miami -Dade office of Film, Television & Print appear before the Board at a future meeting to discuss one stop permitting further 8(c)3 MANATEE REPORT - At the request of Trustee Rasco, Robin Sobrino, Community Development Director issued the attached report for the Board 8(c)4 POST OFFICE PARKING - Trustee Sime and Vice Mayor Sullivan expressed concern over inadequate parking at the new Post Office Following brief discussion regarding the hazardous situation, the Village Manager was asked to discuss with the Post Office alternatives to the Mail boxes on the public right-of-way, as well as the issue of parking 8(c)5 STORMWATER UTILITY - Vice Mayor Sullivan reported that a Stormwater Utility should be created as soon as possible Discussion ensued among the Board, after which, Vice Mayor Sullivan moved that the Attorney and the Manager be authorized to draw up the necessary paper work for effectuating a Stormwater Utility Trustee Sime seconded the motion which carried unanimously (5-0) with each Trustee voting as follows Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes 8(d) COMMITTEE REPORTS 1 SEAL & MOTTO COMMITTEE -Item previously taken out of order 9 RESOLUTIONS The following resolution was read and shall be attached to these fully executed minutes A A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE FLORIDA, URGING THE DADE COUNTY COMMISSION ADMINISTRATION TO INCREASE THE BUDGET ALLOTTED FOR BEACH CLEANING AND MAINTENANCE AND TO INSTITUTE A CAPITAL EQUIPMENT PROGRAM - Trustee Rasco presented the Resolution to the Board citing that the Dade County League of Cities has adopted a similar resolution Following brief discussion, Trustee Sime moved that the Resolution be adopted as read The motion was seconded by Trustee Fried and carried unanimously (5-0), with each Trustee voting as follows Trustee Brody Abs , Trustee Fried Yes, Trustee Hill Abs , Trustee Rasco Yes, Trustee Sime Yes, Vice Mayor Sullivan Yes, Mayor Conte Yes Page 4 of 5 10 OTHER BUSINESS/GENERAL DISCUSSIONS Mayor Conte asked for volunteers to participate in the 4th of July Parade Trustee Rasco, Trustee Sime and Mayor Conte agreed to participate Trustee Fried and Trustee Sullivan advised that they would be out of town during the Holiday and would be unable to participate 11 MEETING ANNOUNCEMENTS The following announcements were made Dedication of Village Offices - Thursday, June 25, 1992, 6 00 - 8 30 p m , 85 West McIntyre Street, Key Biscayne Next Regular monthly Board of Trustees Meeting, Tuesday, July 14, 1992, 7 00 p m , Key Biscayne Elementary School, 150 West McIntyre Street, Cafeteria Room 12 ADJOURNMENT Mayor Conte adjourned the meeting at 9 40 p m following a motion to adjourn by Trustee Fried Submitted for approval by Beatris M Arguelles, Recording Secretary Approved this 1,( K day of 1992, Any person wishing to appeal anv decision made b this Board with respect to anv matter considered at this meeting will need a record of the proceeding and for such purposes may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is made ba Page of 5