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HomeMy Public PortalAbout10-22-91 Special Council Meeting.tifMINUTES: SPECIAL WEEKLY BOARD OF TRUSTEES MEETING VILLAGE OF KEY BISCAYNE Tuesday, October 22, 1991 Key Biscayne Elementary School Cafeteria CALL TO ORDER' The meeting was called to order by Mayor Rafael Conte at 7 05 p m with a quorum present INVOCATION: Joe Kiene, gave the invocation PLEDGE OF ALLEGIANCE Mayor Conte led the Pledge of Allegiance 1 APPROVAL OF THE MINUTES 2 I OCTOBER 14, 1991 - The minutes were approved unanimously II OCTOBER 15, 1991 - approval was deferred to the October 29, 1991 Board of Directors Meeting AGENDA ADDITIONS/DELETIONS/SUBSTITUTIONS: Interim Village Clerk Beatris Arguelles announced that Trustee Lauredo had been out of town and would be arriving after 8 00 p m She related to the Board that Trustee Lauredo requested that item #'s 4(a) and 4(b) be deferred until he arrived so that he could participate in the discussion of those items The Board concurred 3 COMMITTEE REPORTS A. VILLAGE ATTORNEY SOLICITATION COMMITTEE - Trustee Hill, Chair stated that the Law Firm of Shutts & Bowen submitted a proposal which arrived one day after the deadline He stated that, as Committee Chair, he circulated a memorandum through the Interim Village Clerk, requesting that any Trustee that is interested in reviewing the proposal contact the Village Clerk in order to obtain a copy of the proposal He stated that none of the Board Members requested a copy of the proposal, prior to the announcement of the "Short List" B FACILITIES COMMITTEE' Vice Mayor Sullivan, Chair Presentations were made from representatives of the following locations selected by the Board of Trustees as prospective facilities for the Village of Key Biscayne Gardens (Offices) by -the -Sea, Key Biscayne Bank Building and L'Esplanade C CELEBRATION COMMITTEE Michelle Padovan, Chair recommended that the proposed "Gala" be disbanded due to numerous calls from residents who have stated that a day -long outing be proposed instead She stated that she has received proposals from the hotels in this regard and will be giving further details to the Board as they arise No further action was taken by the Board in this regard 10/22/91 - Minutes Page 1 of 5 D BUDGET COMMITTEE - Trustee Rasco, Chair requested guidance from the Board as to whether or not they would like to have a special meeting to discuss and adopt the proposed budget Vice Mayor Sullivan moved that the Board of Trustees conduct a special meeting "Public Hearing" on Wednesday, October 30, 1991 in order to discuss and adopt a Budget for the 1991-92 fiscal year The motion was seconded by Trustee Fried The motion passed with the Board voting as follows Trustee Brody yea Trustee Fried yea Trustee Hill yea Trustee Lauredo absent Trustee Rasco yea Vice Mayor Sullivan yea Mayor Conte yea E VILLAGE MANAGER SEARCH COMMITTEE - Dr Steven Simon, Chair disseminated a proposed advertisement to each of the Trustees and requested approval of the advertisement The Board approved by consensus and asked that the Committee forge ahead with their plans and procedures 4. OLD BUSINESS. A SELECTION OF A VILLAGE ATTORNEY - Trustee Rasco moved that the selection of the Village Attorney be deferred to the October 29, 1991 meeting so as to include the proposal submitted on October 16th by Shutts & Bowen, and that the Board of Trustees should review the proposal and decide by Noon on Thursday, October 24th whether or not to include the law firm in the "Short List" and that at the October 29th meeting the Board be allowed to hear from each of the Law Firms included in the short list The motion was seconded by Trustee Fried The motion passed with the Board voting as follows Trustee Brody nay Trustee Fried yea Trustee Hill yea Trustee Lauredo nay Trustee Rasco yea Vice Mayor Sullivan nay Mayor Conte yea B SELECTION OF A FACILITY FOR THE VILLAGE - Vice Mayor Sullivan moved that the Board select the first floor of the Key Biscayne Bank Building as the facility for the Village, as delineated by the proposal received The motion was seconded by Trustee Hill Trustee Lauredo amended the motion to state that the facility be approved providing that the Building conforms to State & Federal laws with regard to handicapped access to public facilities, and that in the event that the building does not conform, that the Gardens (Offices) by -the -Sea be looked into with this regard, also that a lease be negotiated, keeping in mind the concerns of the Board with regard to handicapped access and rates, to be approved by the Board at a later date Vice Mayor Sullivan accepted the amendment The motion passed, with the Board voting as follows 10/22/91 - Minutes Page 2 of 5 Trustee Brody yea Trustee Fried yea Trustee Hill nay Trustee Lauredo yea Trustee Rasco yea Vice Mayor Sullivan yea Mayor Conte yea C PRESENTATION FROM THE KEY BISCAYNE COUNCIL TRANSITION COMMITTEE ON BUILDING AND ZONING - Martha Broucek, Chairperson and Nancy Doke, Co -Chair of the Committee gave a presentation to the Board on matters of Building and Zoning and findings and recommendations of the Committee No further action was taken by the Board of Trustees (a draft copy of the report is available for public review by contact the office of the Interim Village Clerk at (305) 557-1722 ) 5. NEW BUSINESS: A. FIRST READING OF AN ORDINANCE: AN EMERGENCY ORDINANCE OF THE VILLAGE OF KEY BISCAYNE FLORIDA, PROVIDING FOR MODIFICATION OF THE PROVISIONS OF CHAPTER 33 "ZONING" OF THE DADE COUNTY CODE AS MADE APPLICABLE TO THE VILLAGE OF KEY BISCAYNE PURSUANT TO SECTION 8.03 OF THE VILLAGE CHARTER SO AS TO VEST JURISDICTION OF ZONING MATTERS IN THE BOARD OF TRUSTEES OF THE VILLAGE IN LIEU OF OFFICIALS, COMMITTEES AND BOARDS OF METROPOLITAN DADE COUNTY EXERCISING SUCH JURISDICTION; PROVIDING FOR DELEGATION BY THE BOARD OF TRUSTEES TO AN INDIVIDUAL TRUSTEE OR OTHER PERSON FOR REVIEW AND SIGN -OFF OF ALL PERMIT APPLICATIONS FOR ZONING COMPLIANCE; PROVIDING FOR EFFECTIVE DATE, PROVIDING FOR DEC- LARATION OF EMERGENCY Trustee Lauredo moved that the Board adopt the Emergency Ordinance Trustee Fried seconded the motion and it was passed unanimously by the Board Trustee Rasco expressed concern over the fact that the Village will require professional assistance in rendering an approval from the Board of Trustees on permit applications for zoning compliance, and suggested that the Board appoint, on an emergency basis, and on a contractual basis, a consultant or firm that will be able to supply the necessary information to the Board for rendering a decision on these matters The Board concurred 6 OTHER BUSINESS - GENERAL DISCUSSIONS A. REPORT FROM THE BUILDING AND ZONING COMMITTEE - Trustee Cliff Brody disseminated copies of the Metropolitan Dade County Code and a Zoning Use Manual He stated that, as previously discussed, in item 5 (a) that a professional should be hired on an "emergency" basis to assist in making recommendations to the Board with regard to Building and Zoning Matters Trustee Lauredo moved that Trustee Brody 10/22/91 - Minutes Page 3 of 5 be given the authority to contact persons or firms to be hired by the Village for these purposes The motion was seconded by Trustee Hill, and passed unanimously by the Board Trustee Brody stated that he will bring back to the Board at least two proposals for discussion as soon as possible A REMUNERATION OF THE INTERIM VILLAGE CLERK AS PROPOSED BY INTERIM VILLAGE ATTORNEY DAVID WOLPIN - Trustee Lauredo moved that Beatris Arguelles be remunerated in the amount of $600 per week ($31,200 per year), according to the terms and recommendation made by the Interim Attorney (memorandum attached) Trustee Fried seconded the motion The motion passed with the Board voting as follows Trustee Trustee Trustee B SELECTION SCREENING MEETING OF Stone be Committee the motion NEXT MEETING* Village of Key tober 29, 1991 Brody Hill Rasco yea nay yea Mayor Conte Trustee Fried yea Trustee Lauredo yea Vice Mayor Sullivan yea yea OF AN INTERIM CHAIRMAN OF THE VILLAGE CLERK COMMITTEE IN ORDER TO EFFECTUATE THE FIRST THAT COMMITTEE Trustee Brody moved that Edward selected to serve as Interim Chair of the The motion was seconded by Trustee Lauredo, and carried unanimously The next meeting of the Board of Trustees of the Biscayne will be held at 7 00 p m , Tuesday, Oc- at Key Biscayne Elementary School Cafeteria ANNOUNCEMENTS - The following announcements were made A THE VILLAGE MANAGER SEARCH COMMITTEE MEETING - 5 30 p m , October 23, 1991, Key Biscayne Elementary School Library B SEAL & MOTTO COMMITTEE MEETING - 10 00 a m , October 26, 1991 at St Agnes Academy C BUDGET COMMITTEE EMERGENCY MEETINGS - 5 00 24th, Sheraton Royal Biscayne and 10 00 a m International Tennis Center GOOD OF THE ORDER p m , October October 26, A REQUEST FOR PERMISSION FOR THE INTERIM VILLAGE CLERK TO ATTEND THE MUNICIPAL CLERKS CERTIFICATION INSTITUTE, REPRESENTING THE VILLAGE OF KEY BISCAYNE - November 18 - 22, 1991 The Interim Village Clerk, Beatris Arguelles stated that the Florida Association of City Clerks had invited her to attend the Seminar, which will be held in Palm Beach County Trustee Fried moved that Beatris be granted permission to attend the Seminar and that she be reimbursed for the fee ($125) The motion was seconded by Trustee Lauredo The motion passed with the Board voting as follows 10/22/91 - Minutes Page 4 of 5 Trustee Brody yea Trustee Fried yea Trustee Hill nay Trustee Lauredo yea Trustee Rasco yea Vice Mayor Sullivan yea Mayor Conte yea 9 ADJOURNMENT The Meeting was adjourned by Mayor Conte, after a motion to adjourn by Vice Mayor Sullivan at 10 35 p m Submitted for approval by Beatris Marie Arguelles Interim Village Clerk Approved as amended, this 29th day of October, 1991, by a unanimous vote Moved by Trustee Fried, Seconded by Trustee Rasco. Rafael ij Conte, Mayor _\ Beatris M. Arg elles,� Interim Villag Clerk Any person wishing to appeal any decision made by the Board with respect to any matter considered at this meeting, will need a record of the proceeding, and for such purposes, may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is made e <J F 1 10/22/91 - Minutes Page 5 of 5