HomeMy Public PortalAbout10-30-91 Special Council Meeting.tifVILLAGE OF KEY BISCAYNE
MINUTES
SPECIAL MEETING TO ADOPT THE 1991-92 BUDGET
7 00 p m , Thursday, October 30, 1991
Key Biscayne Elementary School Cafeteria
CALL TO ORDER The meeting was called to order at 7 08 p m by Vice
Mayor Sullivan, in the absence of the Mayor All other Trustees were
present
I NVOCAT I ON 101 ►m e lay s
PLEDGE OF ALLEGIANCE
1 DISCUSSION OF THE PROPOSED 1991-92 BUDGET - Trustee Joe Rasco,
Chair distributed copies of the proposed budget and summerized the
actions of the Committee He also thanked Committee Members Julio
Carrillo, James Clayton, Gary Gross, Dr Richard Henderson,
William Hodgson and Onofre Torres, as well as a special note of
thanks to Ed Meyer, Bill Croysdale and Buddy Austin (recently
deseased) for their input of information and comments with regard
to the Budget being proposed
ADOPTION OF AN ORDINANCE ADOPTING THE 1991-92 BUDGET - The Interim
Clerk read into the record the following Ordinance for adoption by
the Board
AN EMERGENCY ORDINANCE OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA PROVIDING FOR THE ADOPTION OF
THE FIRST BUDGET OF THE VILLAGE PURSUANT TO
SECTION 8 06 OF THE CHARTER OF THE VILLAGE OF
KEY BISCAYNE, PROVIDING FOR EFFECTIVE DATE,
PROVIDING FOR DECLARATION OF EMERGENCY
The board deliberated on each line item in the Budget and made
changes accordingly Committee members were available to answer
specific questions with regard to the figures in the budget
A public hearing was then held to hear comments from the floor
Following the public hearing and further discussion, Attorney
Steve Helfman read each of the amendments to the proposed budget
Trustee Rasco moved that the Board adopt the Ordinance adopting
the proposed transitional budget as amended Trustee Hill
seconded the motion The motion carried by a unanimous vote (6-0)
A copy of Ordinance 1I91-04, including the 1991-92 Budget as
approved by the Board of Trustees, is attached hereto and is
hereby made part of the public record
2 ADJOURNMENT OF THIS MEETING, AND CONTINUATION OF THE OCTOBER 29,
1991 SPECIAL MEETING OF THE BOARD OF TRUSTEES (Previously
adjourned to continue upon conclusion of this meeting ) The
meeting was adjouned by Vice Mayor Sullivan, at 8 45 p m , after a
10/30/91 Minutes Budget Hearing
Page 1 of 2
motion by Trustee Fried Vice Mayor Sillivan then reconvened the
meeting of October 29, 1991
Respectfully submitted for approval by
c-etJtA.A.1.4
Beatris Marie Arguelles
Interim Village Clerk
Approved Date 1 i'►Q.,Ol� Moved by ceke.�, Seconded by 5u.iIVG�
Vote Count Trustee Brody y Trustee Fried in Trustee Hill44* TrusteeLauredo Date Trustee Rasco ice Mayor Sulli
Mayor Conte
(0-0
Any person wishing to appeal any decision made by the Board with
respect to any matter considered at this meeting, will need a record of
the proceeding, and for such purposes, may need to ensure that a
verbatim record of the proceeding 1 s made, which record includes the
testimony and evidence upon which the appeal is made
ba
s
10/30/91 Minutes Budget Hearing
Page 2 of 2
ORDINANCE
AN EMERGENCY ORDINANCE OF THE VILLAGE OF KEY
BISCAYNE FLORIDA PROVIDING FOR THE ADOPTION
OF THE FIRST BUDGET OF THE VILLAGE PURSUANT
TO SECTION 8 06 OF THE CHARTER OF THE VILLAGE
OF KEY BISCAYNE PROVIDING FOR EFFECTIVE
DATE PROVIDING FOR DECLARATION OF EMERGENCY
WHEREAS, pursuant to Section 8 06 of the Charter of the Village
of Key Biscayne the first budget is to be adopted or on before October
30, 1991 and
WHEREAS the first budget is designed as a transition budget for
the year of transition from county functions and services to municipal
functions and services
NOW THEREFORE, IT IS HEREBY ORDAINED BY THE BOARD OF TRUSTEES OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS
Section 1 Budget Approved and Adopted The budget of the
Village of Key Biscayne for the first fiscal year commencing on the
effective date of the Charter of the Village of Keir -dayrie and ending on
September 30 1992 is hereby approved and funds are hereby appropriated
for expenditure in accordance with said budget as attached hereto and
incorporated herein
Section 2 Declaration of Emergency In order to comply with
Section 8 06 of the Village Charter which provides that the first budget
shall be adopted on or before October 30 1991 it is necessary to adopt
the attached budget by emergency ordinance since time only permits one
reading of this ordinance prior to October 30 1991 Therefore the
matter of the approval of the budget be and the same is hereby declared to
be an emergency
Section 3 Effective Date This ordinance shall be effective
immediately upon passage on first and only reading, as an emergency
ordinance
PASSED AND ADOPTED by (G_Q vote of the Board of Trustees of
the Village of Key Biscayne this �'da oAjOctober 1991
ATTEST
RAFAE H CONTE
MAYOR
INTERIM VILLAGE OLERK
APPROVED
VILLAGE ATTORNEY
1
VILLAGE OF KEY BISCAYNE
BUDGET 1991-92
POLICE TRANSITION 31%
$570000
RESERVE 5%
$100000
EIRE & RESCUE 3%
$57000
INTEREST EXPENSE 0%
$8000
ADM!NISTPATION 28%
$511200
HXPH\D
Total Budget $ 1 824 700
TRHS
PUBLIC WORKS 6%
$108000
PARKS/REC/SOC,CULT 9%
$165000
START UP COSTS 8%
$149500
INSURANCE 1%
$23000
PLANNING B&Z 7%
$133000
VILLAGE OF KEY BISCAYNE
BUDGET 1991-92
UTILITY SERVICE 44%
800000
COU\TY SL'3SIDIZED 56%
1024700
RHVP\HS
Total Budget $1 824 700
VILLAGE OF KEY BISCAYNE
TRANSITIONAL BUDGET - 1991-92
(AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91)
REVENUES
UTILITY SERVICE
COUNTY SUBSIDIZED REVENUES
TOTAL REVENUE
EXPENDITURES
ADM I N I STRAT I ON
VILLAGE MANAGER
ADDITIONAL EXPENSES
V I LLAGF CLERK
ADDITIONAL EXPENSES
STAFF (OTHER ADMIN SALARIES)
FINANCE DIRECTOR/ASST MGR
(Bookkeeper)
MAYOR/TRUSTEES (OUT OF POCKET)
LEGAL (VILLAGE ATTORNEY)
ACCOUNTING FEES
$800,000
$1,024,700
10/31/91
$1,824,700 $1,824,700
$60,000
$24,200
$30,000
$10,000
$80,000
$40,000
$14,000
$80,000
$10,000
ADMINISTRATIVE OPERATIONS
UTILITIES (FPL/SOUTHERN BELL) $8,000
OFFICE SUPPLIES $6,000
TRAVEL ALLOWANCE $5,000
(TAGS/PER DIEM/PARKING)
DUES AND SUBSCRIPTIONS $3,000
ADVERTISING/PUBLIC INFORMATION $10,000
CODIFICATION OF ORDINANCES $10,000
INDEXING OF MINUTES $4,000
FACILITIES (RENT) $50,000
POSTAGE $5,000
MAINTENANCE/UPKEEP $2,000
SUBTOTAL ADMINISTRATION $451,200
ADMINISTRATION CONTINGENCY $60,000
TOTAL ADMINISTRATION $511,200
START-UP COSTS
FURNITURE/OFFICE PLANNING/DESIGN $40,000
OFFICE SUPPLIES $10,000
COMPUTER/SOFTWARE $20,000
TELPHONE SYSTEM/INSTALLATION $8,000
FAX MACHINE(S) $2,000
PA/RECORDING SYSTEM $7,500
PHOTOCOPIER $8,000
PERSONNEL SEARCH (MANAGER,ETC) $25,000
MISCELLANEOUS STARTUP COSTS $10,000
SUBTOTAL START UP
START UP CONTINGENCY
$130,500
$19,000
1
VILLAGE OF KEY BISCAYNE
TRANSITIONAL BUDGET - 1991-92
(AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91)
TOTAL START UP COSTS $149,500
PLANNING BUILDING AND ZONING
MASTER PLAN DEVELOPMENT
B&Z CONSULTANT (CONTRACTURAL)
SUBTOTAL BUILDING & ZONING
BUILDING AND ZONING CONTINGENCY
$110,000
$20,000
$130,000
$3,000
TOTAL BUILDING AND ZONING $133,000
PUBLIC WORKS
VILLAGE ENGINEER (CONTRACTUAL)
PUBLIC WORKS/PROFESSIONAL CONSULTING
PUBLIC WORKS PROJECTS
SUBTOTAL PUBLIC WORKS
PUBLIC WORKS CONTINGENCY
$10,000
$10,000
$74,000
$94,000
$14,000
TOTAL PUBLIC WORKS $108,000
PARKS/RECREATION/SOCIAL/CULTURAL
CALUSA IMPROVEMENTS
PARKS OPERATION
SOCIAL/CULTURAL/EQUIPMENT
ACQUISITION/PHISICAL IMPROVEMENTS
SUBTOTAL PARKS/REC/SOCIAL/CULTURAL
PARKS/REC/SOC/CULT CONTINGENCY
$10,000
$40,000
$95,000
$145,000
$20,000
TOTAL PARKS/RECREATION/SOCIAL/CULTURAL $165,000
INSURANCE
INSURANCE
SUBTOTAL INSURANCE
INSURANCE CONTINGENCY
TOTAL RISK MANAGEMENT
FIRE/RESCUE
CONSULTING COSTS
SUBTOTAL FIRE/RESCUE
FIRE/RESCUE CONTINGENCY
TOTAL FIRE/RESCUE
$20,000
$20,000
$3,000
$23,000
$50,000
$50,000
$7,000
$57,000
10/31/91
2
VILLAGE OF KEY BISCAYNE
TRANSITIONAL BUDGET - 1991-92
(AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91)
TRANSITIONAL POLICE
CONSULTING/START-UP COSTS
1 1/2 MONTHS FULL STAFF
SUBTOTAL TRANSITIONAL POLICE
POLICE CONTINGENCY
$250,000
$250,000
$500,000
$70,000
TOTAL POLICE TRANSITION COSTS $570,000
INTEREST EXPENSE $8,000
TOTAL INTEREST EXPENSE $8,000
RESERVE FOR EMERGENCY EXPENSES $100,000
TOTAL RESERVE $100,000
TOTAL EXPENDITURES
10/31/91
$1,824,700 ($1,824,700)
ENDING BALANCE $0
3