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HomeMy Public PortalAbout10-30-91 Special Council Meeting.tifVILLAGE OF KEY BISCAYNE MINUTES SPECIAL MEETING TO ADOPT THE 1991-92 BUDGET 7 00 p m , Thursday, October 30, 1991 Key Biscayne Elementary School Cafeteria CALL TO ORDER The meeting was called to order at 7 08 p m by Vice Mayor Sullivan, in the absence of the Mayor All other Trustees were present I NVOCAT I ON 101 ►m e lay s PLEDGE OF ALLEGIANCE 1 DISCUSSION OF THE PROPOSED 1991-92 BUDGET - Trustee Joe Rasco, Chair distributed copies of the proposed budget and summerized the actions of the Committee He also thanked Committee Members Julio Carrillo, James Clayton, Gary Gross, Dr Richard Henderson, William Hodgson and Onofre Torres, as well as a special note of thanks to Ed Meyer, Bill Croysdale and Buddy Austin (recently deseased) for their input of information and comments with regard to the Budget being proposed ADOPTION OF AN ORDINANCE ADOPTING THE 1991-92 BUDGET - The Interim Clerk read into the record the following Ordinance for adoption by the Board AN EMERGENCY ORDINANCE OF THE VILLAGE OF KEY BISCAYNE, FLORIDA PROVIDING FOR THE ADOPTION OF THE FIRST BUDGET OF THE VILLAGE PURSUANT TO SECTION 8 06 OF THE CHARTER OF THE VILLAGE OF KEY BISCAYNE, PROVIDING FOR EFFECTIVE DATE, PROVIDING FOR DECLARATION OF EMERGENCY The board deliberated on each line item in the Budget and made changes accordingly Committee members were available to answer specific questions with regard to the figures in the budget A public hearing was then held to hear comments from the floor Following the public hearing and further discussion, Attorney Steve Helfman read each of the amendments to the proposed budget Trustee Rasco moved that the Board adopt the Ordinance adopting the proposed transitional budget as amended Trustee Hill seconded the motion The motion carried by a unanimous vote (6-0) A copy of Ordinance 1I91-04, including the 1991-92 Budget as approved by the Board of Trustees, is attached hereto and is hereby made part of the public record 2 ADJOURNMENT OF THIS MEETING, AND CONTINUATION OF THE OCTOBER 29, 1991 SPECIAL MEETING OF THE BOARD OF TRUSTEES (Previously adjourned to continue upon conclusion of this meeting ) The meeting was adjouned by Vice Mayor Sullivan, at 8 45 p m , after a 10/30/91 Minutes Budget Hearing Page 1 of 2 motion by Trustee Fried Vice Mayor Sillivan then reconvened the meeting of October 29, 1991 Respectfully submitted for approval by c-etJtA.A.1.4 Beatris Marie Arguelles Interim Village Clerk Approved Date 1 i'►Q.,Ol� Moved by ceke.�, Seconded by 5u.iIVG� Vote Count Trustee Brody y Trustee Fried in Trustee Hill44* TrusteeLauredo Date Trustee Rasco ice Mayor Sulli Mayor Conte (0-0 Any person wishing to appeal any decision made by the Board with respect to any matter considered at this meeting, will need a record of the proceeding, and for such purposes, may need to ensure that a verbatim record of the proceeding 1 s made, which record includes the testimony and evidence upon which the appeal is made ba s 10/30/91 Minutes Budget Hearing Page 2 of 2 ORDINANCE AN EMERGENCY ORDINANCE OF THE VILLAGE OF KEY BISCAYNE FLORIDA PROVIDING FOR THE ADOPTION OF THE FIRST BUDGET OF THE VILLAGE PURSUANT TO SECTION 8 06 OF THE CHARTER OF THE VILLAGE OF KEY BISCAYNE PROVIDING FOR EFFECTIVE DATE PROVIDING FOR DECLARATION OF EMERGENCY WHEREAS, pursuant to Section 8 06 of the Charter of the Village of Key Biscayne the first budget is to be adopted or on before October 30, 1991 and WHEREAS the first budget is designed as a transition budget for the year of transition from county functions and services to municipal functions and services NOW THEREFORE, IT IS HEREBY ORDAINED BY THE BOARD OF TRUSTEES OF THE VILLAGE OF KEY BISCAYNE, FLORIDA AS FOLLOWS Section 1 Budget Approved and Adopted The budget of the Village of Key Biscayne for the first fiscal year commencing on the effective date of the Charter of the Village of Keir -dayrie and ending on September 30 1992 is hereby approved and funds are hereby appropriated for expenditure in accordance with said budget as attached hereto and incorporated herein Section 2 Declaration of Emergency In order to comply with Section 8 06 of the Village Charter which provides that the first budget shall be adopted on or before October 30 1991 it is necessary to adopt the attached budget by emergency ordinance since time only permits one reading of this ordinance prior to October 30 1991 Therefore the matter of the approval of the budget be and the same is hereby declared to be an emergency Section 3 Effective Date This ordinance shall be effective immediately upon passage on first and only reading, as an emergency ordinance PASSED AND ADOPTED by (G_Q vote of the Board of Trustees of the Village of Key Biscayne this �'da oAjOctober 1991 ATTEST RAFAE H CONTE MAYOR INTERIM VILLAGE OLERK APPROVED VILLAGE ATTORNEY 1 VILLAGE OF KEY BISCAYNE BUDGET 1991-92 POLICE TRANSITION 31% $570000 RESERVE 5% $100000 EIRE & RESCUE 3% $57000 INTEREST EXPENSE 0% $8000 ADM!NISTPATION 28% $511200 HXPH\D Total Budget $ 1 824 700 TRHS PUBLIC WORKS 6% $108000 PARKS/REC/SOC,CULT 9% $165000 START UP COSTS 8% $149500 INSURANCE 1% $23000 PLANNING B&Z 7% $133000 VILLAGE OF KEY BISCAYNE BUDGET 1991-92 UTILITY SERVICE 44% 800000 COU\TY SL'3SIDIZED 56% 1024700 RHVP\HS Total Budget $1 824 700 VILLAGE OF KEY BISCAYNE TRANSITIONAL BUDGET - 1991-92 (AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91) REVENUES UTILITY SERVICE COUNTY SUBSIDIZED REVENUES TOTAL REVENUE EXPENDITURES ADM I N I STRAT I ON VILLAGE MANAGER ADDITIONAL EXPENSES V I LLAGF CLERK ADDITIONAL EXPENSES STAFF (OTHER ADMIN SALARIES) FINANCE DIRECTOR/ASST MGR (Bookkeeper) MAYOR/TRUSTEES (OUT OF POCKET) LEGAL (VILLAGE ATTORNEY) ACCOUNTING FEES $800,000 $1,024,700 10/31/91 $1,824,700 $1,824,700 $60,000 $24,200 $30,000 $10,000 $80,000 $40,000 $14,000 $80,000 $10,000 ADMINISTRATIVE OPERATIONS UTILITIES (FPL/SOUTHERN BELL) $8,000 OFFICE SUPPLIES $6,000 TRAVEL ALLOWANCE $5,000 (TAGS/PER DIEM/PARKING) DUES AND SUBSCRIPTIONS $3,000 ADVERTISING/PUBLIC INFORMATION $10,000 CODIFICATION OF ORDINANCES $10,000 INDEXING OF MINUTES $4,000 FACILITIES (RENT) $50,000 POSTAGE $5,000 MAINTENANCE/UPKEEP $2,000 SUBTOTAL ADMINISTRATION $451,200 ADMINISTRATION CONTINGENCY $60,000 TOTAL ADMINISTRATION $511,200 START-UP COSTS FURNITURE/OFFICE PLANNING/DESIGN $40,000 OFFICE SUPPLIES $10,000 COMPUTER/SOFTWARE $20,000 TELPHONE SYSTEM/INSTALLATION $8,000 FAX MACHINE(S) $2,000 PA/RECORDING SYSTEM $7,500 PHOTOCOPIER $8,000 PERSONNEL SEARCH (MANAGER,ETC) $25,000 MISCELLANEOUS STARTUP COSTS $10,000 SUBTOTAL START UP START UP CONTINGENCY $130,500 $19,000 1 VILLAGE OF KEY BISCAYNE TRANSITIONAL BUDGET - 1991-92 (AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91) TOTAL START UP COSTS $149,500 PLANNING BUILDING AND ZONING MASTER PLAN DEVELOPMENT B&Z CONSULTANT (CONTRACTURAL) SUBTOTAL BUILDING & ZONING BUILDING AND ZONING CONTINGENCY $110,000 $20,000 $130,000 $3,000 TOTAL BUILDING AND ZONING $133,000 PUBLIC WORKS VILLAGE ENGINEER (CONTRACTUAL) PUBLIC WORKS/PROFESSIONAL CONSULTING PUBLIC WORKS PROJECTS SUBTOTAL PUBLIC WORKS PUBLIC WORKS CONTINGENCY $10,000 $10,000 $74,000 $94,000 $14,000 TOTAL PUBLIC WORKS $108,000 PARKS/RECREATION/SOCIAL/CULTURAL CALUSA IMPROVEMENTS PARKS OPERATION SOCIAL/CULTURAL/EQUIPMENT ACQUISITION/PHISICAL IMPROVEMENTS SUBTOTAL PARKS/REC/SOCIAL/CULTURAL PARKS/REC/SOC/CULT CONTINGENCY $10,000 $40,000 $95,000 $145,000 $20,000 TOTAL PARKS/RECREATION/SOCIAL/CULTURAL $165,000 INSURANCE INSURANCE SUBTOTAL INSURANCE INSURANCE CONTINGENCY TOTAL RISK MANAGEMENT FIRE/RESCUE CONSULTING COSTS SUBTOTAL FIRE/RESCUE FIRE/RESCUE CONTINGENCY TOTAL FIRE/RESCUE $20,000 $20,000 $3,000 $23,000 $50,000 $50,000 $7,000 $57,000 10/31/91 2 VILLAGE OF KEY BISCAYNE TRANSITIONAL BUDGET - 1991-92 (AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91) TRANSITIONAL POLICE CONSULTING/START-UP COSTS 1 1/2 MONTHS FULL STAFF SUBTOTAL TRANSITIONAL POLICE POLICE CONTINGENCY $250,000 $250,000 $500,000 $70,000 TOTAL POLICE TRANSITION COSTS $570,000 INTEREST EXPENSE $8,000 TOTAL INTEREST EXPENSE $8,000 RESERVE FOR EMERGENCY EXPENSES $100,000 TOTAL RESERVE $100,000 TOTAL EXPENDITURES 10/31/91 $1,824,700 ($1,824,700) ENDING BALANCE $0 3