HomeMy Public PortalAbout11-05-91 Special Council Meeting.tifMINUTES
SPECIAL WEEKLY BOARD OF TRUSTEES MEETING
VILLAGE OF KEY BISCAYNE
Tuesday, November 5, 1991
Key Biscayne Elementary School Cafeteria
CALL TO ORDER The meeting was called to order by Mayor Rafael Conte
at 7 07 p m The following Trustees were also present Clifford
Brody, Mortimer Fried, Michael Hill, Luis Lauredo and Ray
Sullivan, Vice Mayor
I IIVOCAT I ON
PLEDGE OF ALLEGIANCE Mayor Conte led the Pledge of Allegiance
1 AGENDA ADDITIONS/DELETIONS/SUBSTITUTIONS The Interim Clerk
announced to the Board that Trustee Rasco had requested that items
5(A) and 5(F) be deferred until such time as he could be present
to participate in the discussion of the items Trustee Brody
stated that both of these items are of vital importance and dis-
cussion should not be deferred any longer The Board concurred
2 COMMITTEE REPORTS
A FACILITIES - Vice Mayor Sullivan reported that a lease for
first floor office space at the Key Biscayne Bank Building is
being reviewed by the Village Attorney and that a final draft
should be ready for approval by the Board by the next meeting,
November 12th He added that the Key Biscayne Bank Building
has allocated office space, free of charge and on a temporary
basis, for the office of the Village Clerk on the second floor
(Suite 201) He stated that Southern Bell has installed phone
lines to that office and has issued the following phone numbers
to the Village 365-5511 and 365-5556 (FAX)
RANKING RELATIONS - Trustee Brody announced that the Loan and
Note have been executed with the Key Biscayne Bank, and that a
bank account has been created for the Village
C CELEBRATION - after brief discussion of the actions of the
Committee the Board concurred that the Committee should be
disbanded
D TRANSITION - Trustee Lauredo, Chair, reported on a meeting held
at 6 00 p m , prior to the Board of Trustees meeting, in which
the Committee asked the Village Attorney to review and advise
the Committee and the Board of Trustees Village Attorney
Richard Weiss reported that he will contact the County to
gather information and advise the Board accordingly
E VILLAGE MANAGER SEARCH - Dr Steve Simon, Chair requested that
the Board approve the attached agreement to be entered into by
the Village and Florida Public Management Group, Inc for
consulting services to be provided to the Committee in the
search and selection of an individual for the position of
Village Manager After further discussion of the agreement,
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Trustee Lauredo moved that paragraph 1 of Phase II of Exhibit
"A", attached to the Agreement be deleted, and that a clause be
added as follows "Expenses shall be approved pursuant to prior
approval by the Committee Chair" Trustee Hill seconded the
motion and the Board approved the amendment unanimously (6-0)
Trustee Lauredo moved that the Board approve the agreement as
amended Trustee Hill seconded the motion and the Board
unanimously (6-0) approved the agreement, as amended
3 PRESENTATIONS
A KEY BISCAYNE COUNCIL TRANSITION COMMITTEE ON MASTER PLAN -
Frank Caplan, Chairman gave a verbal presentation to the Board
of Trustees and announced that a formal report is available by
contacting the Interim Village Clerk In his presentation, Mr
Caplan reported on certain legal requirements and future
possibility with regard to developing a Masterplan for the
Village which must be adopted within three years
Following discussion by the Board of Trustees regarding the
creation of a Masterplan Committee, Trustee Fried moved that
the Board of Trustees of the Village of Key Biscayne appoint a
Committee for the development of a Masterplan for the Village,
and that each Trustees appoint two members to the Committee,
and that Frank Caplan (serving as Trustee Fried's first
appointment) serve as interim Chair in order to set up the
first meeting, and that one of the first actions of the
Committee will be to select a permanent Chair for the
Committee The motion was seconded by Trustee Brody The motion
carried unanimously (6-0)
Vice Mayor Sullivan urged that the Trustees, as well as the
public, obtain a copy of the Masterplan Report from the Clerk
He also urged that the Committee recommend a budget and solicit
firms that will assist in the Development of a Masterplan
Trustee Hill suggested that the Village appoint the Committee
as an agency of the Village Trustee Brody concurred with
Trustee Hill that ultimately, a Committee will have to become
an Agency of the Village in order to proceed (no action was
taken in this regard) He urged the Committee to develop a
chart of the steps that need to be taken and time frame
in which actions should be taken
Trustee Lauredo moved that the Village Attorney be authorized
to draft a letter to be signed by the Mayor to be sent to DCA
requesting Descretionary Funds and another letter be drafted to
be sent to the Legislature in the same regard Vice Mayor
Sullivan seconded the Motion The motion carried unanimously
KEY IISCAYNE ATHLETIC CLUB - Report to the Board by Club
officers on present programs and Dade County Parks Department
relations - placed on the Agenda by Vice Mayor Sullivan - Scott
Miller and Dr Portella gave a brief presentation to the Board
regarding Athletic Club programs and budgetary requirements
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Mr Miller reported that the Athletic Club Officers will have a
Board meeting to discuss proposing that the Key Biscayne
Athletic Club merge their program into a fully -funded
recreational department for the Village of Key Biscayne Mr
Miller reported that presently the Athletic Club operates on
donations from the public sector He urged the Board of
Trustees to consider starting a fully -funded recreational de-
partment
Vice Mayor Sullivan urged the Athletic Club not to drop any of
the efforts of finding continued funding for present programs,
adding that during the first transitional year of the Village,
funds may not be available (due to potentially limited funds
available to the Village) to establish a recreational depart-
ment
Mr Miller also reported on problems with scheduling and
reserving time space for playing fields through the County He
stated that the County is not giving priority scheduling to the
Athletic Club, and is requiring one-year, advanced notice for
long-term reservations Trustee Lauredo asked that a letter
from the Athletic Club to the County delineating the problems
be drafted and submitted to the Transition Committee for
possible resolution through the Committee
C KEY BISCAYNE ELEMENTARY SCHOOL - PRESENTATION BY Erick
Laventure, Coordinator, Metropolitan Dade County Schools, gave
a brief presentation to the Board on improvements that are
scheduled at the School Following the presentation and dis-
cussion of certain concerns addressed by residents, Trustee
Lauredo moved that the Board of Trustees instruct the Mayor to
write a letter to the Chairman of the Dade County School Board
requesting that the School Board provide a mechanism through
which the Village of Key Biscayne through the Board of Trustees
may give input in this regard The motion was seconded by
Trustee Hill The motion passed with the Board voting as
follows
Trustee Brody nay Trustee Fried yea
Trustee Hill yea Trustee Lauredo yea
Trustee Rasco Abs Vice Mayor Sullivan yea
Mayor Conte yea
4 NfW BUSINESS No new business was discussed
5 OTRER BUSINESS - GENERAL DISCUSSIONS -
A CONSIDERATION OF CONCHITA SUAREZ' PLAN FOR PLAYING FIELDS IN
CALUSA PARK - Trustee Hill stated that this item is impacted
by two items, previously discussed, Masterplan and Playing
Fields He stated that this item was placed on the agenda for
informational purposes and no action is requested at this time
Conchita Suarez gave a brief presentation on a proposal for the
creation of additional playing fields in Calusa Park,
after which discussion ensued with regard to feasibility (field
size and available land, cost etc ) The Board concurred that
further information is needed in this regard and no further
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action was taken by the Board
Trustee Lauredo reported, for clarification that although the
Village does not own Calusa Park, the Park is within the
municipal boundaries set forth in the Charter, thereby the
"jurisdiction of the Park falls within the Village, but
ownership remains with the County He added the County has
implied that they might "rent" the site to the Village for a
token amount He stated that he feels that once an arrangement
is finalized, the County would look to the Village with regard
to any changes relative to the configuration of the Park, as
well as funding
B PROPOSED STRATEGIC PLANNING SESSION TO BE COORDINATED BY THE
FLORIDA INSTITUTE OF GOVERNMENT AT FIU - This item was deferred
until further information can be obtained from the Institute of
Government as to details of the Session, by a unanimous vote of
the Board after a motion by Trustee Lauredo, and second by
Trustee Fried
C PROPOSED CHARTER AMENDMENT FOR CERTAIN TECHNICAL CORRECTIONS TO
ARTICLE V (ELECTIONS) AND TO CHANGE THE NAME OF THE BOARD OF
TRUSTEES TO THE "KEY BISCAYNE VILLAGE COUNCIL" AND TRUSTEES TO
"COUNCILMEN" - Placed on the Agency by Trustee Hill who
reported that this would take a Charter amendment After brief
discussion, Trustee Lauredo stated that although he concurrs
that this the name change is appropriate, such action may be
premature at this time The Board concurred No further
action was taken
D =AQUARIUM - Request authorization for the New Village Attorney
to study and advise the Board of Trustees regarding Seaquarium
litigation - placed on the Agenda by Trustee Hill Trustee
Hill moved that the Village Attorney be authorized to study the
law suit (pending through the Key Biscayne Council, Inc ) and
render an analysis and recommendation to the Board of Trustees
The motion was seconded by Trustee Fried The motion carried
unanimously (6-0)
Village Attorney Richard Weiss was asked to bring back to the
Board by November 19, 1991 a technical and procedural summary
as well as analysis of whether or not the Village should
substitute itself (in place of the Key Biscayne Council, Inc )
as the plaintiff in the case
E CABLE T V - UPDATE - Trustee Brody moved that this item be
deferred to the November 12, 1991 Board of Trustees Meeting
The motion was seconded by Trustee Hill The motion carried
unanimously (6-0)
F BUILDING AND ZONING - UPDATE - Trustee Brody distributed a
report of zoning actions (printed regularly on days that there
is action)
I Selection of a Building and Zoning Consultant,
pursuant to previous action taken by the Board of
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Trustees to select a consultant to advise the Board on
B&Z (zoning variance) Matters Trustee Brody stated
that he has received bids from four firms (see at-
tached) He requested direction from the Board as to
whether or not the Board would like to hear presenta-
tions from the firms, which were present at the
meeting Following further discussion the Board
unanimously voted to defer this item to the November
12th meeting in order for the Board to hear from each
of the firms
II A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE PROVIDING
FOR INTERIM PROFESSIONAL SERVICES AGREEMENT TO SECURE
CERTAIN PLANNING, AND ENGINEERING SERVICES FOR THE
VILLAGE OF KEY BISCAYNE WITH TOTAL COMPENSATION UNDER
SUCH INTERIM AGREEMENT NOT TO EXCEED $10,000 No
further action was taken pursuant to item 5 (F -I)
6 ATTORNEY'S REPORT - Richard Weiss requested guidance as to
requests from Committees for the Attorney to do legal work on
behalf of the Committees and asked that the Board advise him as to
how he and the firm should regulate their work
He also requested that Committees submit to him, information and
records with respect to any meetings that have been held through
the Interim Village Clerk He also suggested that the Interim
Village Clerk attend all Committee meetings in order to assure
that Sunshine Laws are adheared to, minutes are being taken and
records are kept of all of the proceedings He also requested
that all Committee Meetings be coordinated through the Village
Clerk's Office, and that meetings should be held during the work
week The Board concurred
With regard to Agenda preparation procedures, Village Attorney
Richard Weiss suggested that the Board of Trustees implement the
"4 -day rule", meaning that all Agenda items, along with back-up
information, be submitted to the Clerk by 12 00 Noon on the Friday
before the Tuesday Meeting An Agenda would then be published by
5 00 p m on that Friday The Board voted unanimously (6-0) to
implement the rule, after a motion by Trustee Lauredo, seconded by
Trustee Hill
7 NEXT MEETING - The next REGULARLY SCHEDULED MONTHLY meeting of the
Board of Trustees of the Village of Key Biscayne will be held at
7 00 p m , Tuesday, November 12, 1991, Key Biscayne Elementary
School Cafeteria
MEETING ANNOUNCEMENTS
A VILLAGE CLERK SCREENING COMMITTEE MEETING - 7 00 p m
Wednesday, November 6, 1991, and Wednesday, November 13, 1991,
Sheraton Royal Biscayne
f VILLAGE MANAGER SCREENING COMMITTEE MEETING - 6 00 p m ,
Wednesday, November 6, 1991, Key Biscayne Elementary School
C SEAL & MOTTO COMMITTEE MEETING - 10 00 a m , Saturday, November
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9, 1991, St Agnes Academy
9 GOOD OF TKE ORDER
10 ADJOURNMENT - Mayor Conte adjourned the meeting at 10 06 p m
Submitted for approval by
3•atris M Arguelles,
Interim Village Clerk
Approved as amended this 19th day of November, 1991, by a unanimous
vote of the Board Moved by Trustee Brody Seconded by Trustee Fried
Rafael Conte, Mayor
Beatris M Arguelles,
Interim Village Clerk
Any person wishing to appeal any decision made by the Board with
respect to any matter considered at this meeting, will need a record of
the proceeding, and for such purposes, may need to ensure that a
verbatim record of the proceeding is made, which record includes the
testimony and evidence upon which the appeal is made
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RESOLUTION NO. q1-06
A RESOLUTION OF THE BOARD OF TRUSTEES OF THE
VILLAGE OF KEY BISCAYNE APPROVING A LEASE WITH
THE KEY BISCAYNE BANK BUILDING FOR OFFICE
SPACE, AUTHORIZING THE MAYOR TO EXECUTE SAME
ON BEHALF OF THE VILLAGE AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, this Board of Trustees is in need of office space;
and
WHEREAS, various proposals were submitted pertaining to
possible locations; and
WHEREAS, this Board has determined that the space in the Key
Biscayne Bank Building and the terms offered with respect thereto
are the most beneficial to the Village,
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE
VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
,section 1. That the lease agreement, a copy of which is
attached hereto and incorporated herexn, is hereby approved.
Section 2. The Mayor is hereby authorized to execute the
lease in the form attached hereto.
Section 3 Effective Date. This resolution shall become
effective upon adoption.
PASSED AND ADOPTED this day of November, 1991.
Rafael H. Conte, Mayor
Attest:
Village Clerk
Approved as to Legal Sufficiency'
Village Attorney
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