HomeMy Public PortalAbout11-12-91 Regular Council Meeting.tifMINUTES
REGULAR MONTHLY BOARD OF TRUSTEES MEETING
VILLAGE OF KEY BISCAYNE
Tuesday, November 12, 1991
Key Biscayne Elementary School Cafeteria
1 CALL TO ORDER AND ROLL CALL• The meeting was called to order by
Mayor Rafael Conte at 7 10 p m The following Trustees were also
present Clifford Brody, Mortimer Fried, Luis Lauredo, Joe Rasco
and Ray Sullivan, Vice Mayor, providing a quorum
2 INVOCATION Ann Owens gave the invocation.
3 PLEDGE OF ALLEGIANCE Mayor Conte led the Pledge of Allegiance
4 APPROVAL OF THE MINUTES
I October 29, 1991 - Trustee Fried asked that the minutes be
amended to reflect that the word "me" in the last sentence
of paragraph 2, on page 4 of 8, be changed to the word
"be" He also requested that the verbage used in item #
4(c), line 9, be clarified for the record Trustee Lauredo
stated that the intent in his motion was to "waive the
competitive bid" and moved that the verbage be changed to
reflect his intent as follows impracticable to achieve
the purchase through a competitive bid process" (instead of
impracticable to do so "
II October 30, 1991 - Special Budget Meeting
Trustee Brody moved that the minutes be approved as amended
and submitted,respectively The motion was seconded by Vice
Mayor Sullivan and passed unanimously by the Board (6-0)
5 AGENDA ADDITIONS/DELETIONS/SUBSTITUTIONS Village Attorney Richard
Weiss reported that Trustee Hill requested that since he is out of
town and cannot attend the meeting that Item #'s 8 (A-4) and 9 (B)
be deferred Trustee Fried moved that the items be so deferred
Trustee Lauredo seconded the motion The motion carried
unanimously (6-0)
Trustee Brody moved that an item be added to the Agenda in item #9
with regard to resheduling of meetings presently scheduled for
December 24th and December 31st The motion carried unanimously
(6-0) after a second by Trustee Lauredo
6 ORDINANCES - SECOND READING/PUBLIC HEARING None
7 RESOLUTIONS
A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE
PROVIDING FOR INTERIM PROFESSIONAL SERVICES
AGREEMENT TO SECURE CERTAIN PLANNING AND
ENGINEERING SERVICES FOR THE VILLAGE OF KEY
BISCAYNE WITH TOTAL COMPENSATION UNDER SUCH
INTERIM AGREEMENT NOT TO EXCEED $10,000
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Trustee Brody reported that the firm of James P Duncan &
Associates had previously submitted a letter declining to bid on
the above contract, but have subsequently submitted a proposal
He requested action by the Board as whether or not the proposal
should also be considered, since it had been received after the
deadline and after the other bids had been made public Following
advice from the Village Attorney, the Board concurred that the bid
should not be considered due to the circumstances and in the
spirit of fairness to the other firms that submitted a bid on
time
Trustee Brody recommended that the Board hear a five minute
presentation from each of the four firms (CAP Engineering, Kunde
Sprecher, Craig Smith & Associates and Swarthout & Associates)
The Board concurred and allowed each firm to make a presentation
Following each presentation the Board asked specific questions
with regard to qualifications of each firm
Following the presentations and the question and answer period,
the Board discussed the qualifications of each firm Trustee
Rasco moved that the firm of CAP Engineering be contracted to
provide interim services delineated in the Resolution The motion
was seconded by Trustee Brody Discussion ensued with Vice Mayor
Sullivan expressing concern over the fact that the Firm does not
carry liability insurance Trustee Brody stated that the proposal
submitted by the firm stated that they are willing to obtain ad-
equate insurance to fulfill the wishes of the Board Trustee
Lauredo suggested that this be stipulated in the motion and asked
that the motion be amended Village Attorney Richard Weiss
recommended that a dollar amount be reflected in the motion
After further discussion, Trustee Rasco accepted an amendment to
include that the firm provide adequate insurance of up to $1
Million Dollars, but no less than $500,000 The amended motion
was seconded by Trustee Brody and the motion passed unanimously
(6-0)
Trustee Fried moved that the Resolution authorizing the above
action be approved Trustee Lauredo seconded the motion The
Board voted unanimously (6-0) to approve the Resolution
A RESOLUTION AUTHORIZING EXECUTION OF A LEASE
WITH THE KEY BISCAYNE BANK BUILDING OFFICE
SPACE, AUTHORIZING THE MAYOR TO EXECUTE THE
SAME, PROVIDING FOR EFFECTIVE DATE
Vice Mayor Sullivan requested that action be deferred until a
final draft of the Lease can be worked out between the Key
Biscayne Bank and the Village Attorney Trustee Lauredo moved
that the item be deferred Trustee Rasco seconded the motion, and
the Board unanimously (6-0) voted to defer the resolution
8 REPORTS AND RECOMMENDATIONS
A MAYOR AND TRUSTEES
1 DISCUSSION OF THE CREATION OF A VILLAGE ZONING BOARD -
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Placed on the Agenda by Trustee Hill and Lauredo,
respectively - Trustee Lauredo reported that he asked that
this item be placed on the Agenda for discussion After
brief discussion, from among the Board, and comments from
the floor, Trustee Brody suggested that although he is in
agreement with the concept of a Zoning Board, he feels that
it may be premature to appoint such a Board at this time,
without the benefit of the input from a Village Manager
He also suggested that appointing a Zoning Board at this
time, may cause another level of bureaucracy (duplicative
processing) for the citizens, since the interlocal
agreement signed between the Village and the County
basically performs the function of processing Building and
Zoning matters He added that once the Village is prepared
to take over these services that the County is presently
providing, a Zoning Board will be appropriate Trustee
Lauredo stated that he recommends that the Board keep this
in mind for the future because it will be an integral part
of the Village functions No further action was taken by
the Board
2 CABLE T V - UPDATE - Trustee Brody reported that thanks to
the efforts of the Transition Committee and Village
Attorney Richard Weiss, Metropolitan Dade County will be
remiting a check (approximately $9,000 ) representing
franchise fees from the cable company (Adelphia Cable)
Trustee Brody also reported, as directed by the Board, that
he has had conversations with Adelphia Cable in which they
have agreed to air Board of Trustees Meetings without
charge He stated that this fee may be subsequently
worked out from the franchise fees
It was the sense of the Board to authorize Trustee Brody to
continue to pursue the televising of Board of Trustees
Meetings
Trustee Lauredo announced that the Gary Dellapa, Assistant
County Manager, has remitted a letter to FPL and the Water
and Sewer Department with instructions to remit utility
taxes, collected within the Village boundaries, to the
Village of Key Biscayne Trustee Brody stated that this was
accomplished through the tremendous efforts of Trustee
Lauredo and his Committee, as well as that of Village
Attorney Richard Weiss The Board, as well as the audience
concurred with a round of applause
3 P A SYSTEM - UPDATE - Trustee Brody distributed to the
Board, bids from Miami Audio -Visual Company, Sound
Performance and Sarbey Systems, for a P A System and
proposed that the Board authorize the purchase from among
these bids (attached hereto) After further discussion by
the Board, Trustee Lauredo moved that the Board of Trustee
Authorize the purchase of a P A system from Sarbey
Systems The motion was seconded by Trustee Fried, and
unanimously approved (6-0) by the Board
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4 DISCUSSION OF ISSUING CERTIFICATES OF APPRECIATION TO
COMMITTEE MEMBERS - Deferred to November 19, 1991 (See
Agenda Item 5 )
B VILLAGE ATTORNEY Richard Weiss reported that the format of
this agenda was formulated between the Clerk and himself He
stated that it is a suggested format for all future Agendae for
input from the Board
With regard to the Transition Committee, Attorney Weiss
requested guidance as to procedures in working with the County
on Transitional matters Trustee Lauredo stated that the
suggested procedures would be to have Counsel (with no policy,
or decision making powers) attend meetings with County Staff to
discuss transitional matters, and report back to him He added
that in this manner, as a Trustee with delegated authority to
discuss policy, he may discuss issues on a one-to-one basis
with the designated County Commissioner, with a final decision
to be brought back to the Board for approval He stated that
it is inequitable for a Trustee to negotiate with staff
Trustee Brody added that Trustee Lauredo should meet on an
equal footing with the County with recommendations to be
brought back to the full Board for a final decision Trustee
Fried pointed out that the consensus of the Board is to
authorize the Attorney to abide by procedures delineated The
Board approved the procedures by consensus
Attorney Weiss also requested authorization to meet with
Attorneys involved in the Seaquarium litigation in order to
obtain information and advise the Board accordingly By
consensus, the Board authorized the Attorney to proceed
accordingly
He also requested authorization to look into the law suits
which challenge the exhistance of the Village By consensus,
the Board authorized the Attorney to proceed accordingly
With regard to meeting procedures and expediting the meetings,
Attorney Weiss suggested that the roll need not be called on
procedural items and simple resolutions and recommended that a
voice vote be taken instead, with the Clerk noting the Vote
count and any objections
C VILLAGE MANAGER no report
D COMMITTEE REPORTS
1 VILLAGE MANAGER SEARCH COMMITTEE - Committee Chairman Dr
Steven Simon requested Board approval of "Ethical Guide-
lines for Conducting our Search for a Village Manager"
Trustee Brody moved that the Board adopt the guidelines
Trustee Fried seconded the motion Discussion ensued
afterwhich the Attorney recommended that there be an
addition to the second item on page 2 of the guidelines
"Village will pay expenses of candidates invited for
interviews (extent to be determined by the Trustees) The
motion passed unanimously (6-0) as amended
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SCHEDULED MEETING DATES/TIMES FOR MEETINGS OF THE COMMITTEE
(See attached List)
Dr Simon distributed a list of questions for consideration
by the Board with regard to "Candidate Profile Development"
and asked that the Trustees review the questions and be
prepared to give responses to the Consultant (Florida
Public Management Group) when they meet the following week
Dr Simon requested that an item entitled "finalizing of
the recruitment profile (for the Village Manager) with the
Consultant (Florida Public Management Group)" be placed on
the Agenda for the Meeting of December 3rd, that the item
be placed early on the Agenda (since the Consultant will be
present at the meeting) and that a one hour time period be
designated for this discussion The Board granted the
request by consensus and requested that the Interim Village
Clerk place the item on the Agenda at the appropriate time
E REPORT FROM THE KEY BISCAYNE COUNCIL TRANSITION COMMITTEE ON
POLICE- Ed Meyer, Committee Chairman, gave an oral presentation
to the Board regarding recommendations as to what is needed on
the Key with regard to increased Police protection He
reported that the Committee envisioned police operations
restricted to the Village that may be contracted (i e from
City of Miami, Metropolitan Dade County or Wackenhut Mr
Meyer also submitted a written report which is available
through the Village Clerk's office No further action was
taken by the Board
9 OTHER BUSINESS - GENERAL DISCUSSIONS
A PROPOSED STRATEGIC PLANNING SESSION TO BE COORDINATED BY THE
FLORIDA INSTITUTE OF GOVERNMENT AT FIU - Placed on the Agenda
by Trustee Rasco (previously deferred) A memorandum from Milam
Dluhy, Director of the Institute of Government was attached to
the Agenda Russ Marchner addressed the Board as stated that
at the last consideration of this proposal, the Board
instructed the Institute to prepare a plan including a
tentative date, time and place, as well as a schedule for the
session Mr Marchner reported that the cost for this would be
approximately $2000 Trustee Brody suggested that such a
session be deferred until after a Village Manager is in place
The Board concurred Mr Marchner was asked to look into
possible sources of funding for the session
AUTHORIZE VILLAGE ATTORNEY TO REPORT ON THE STATUS OF VMS
DONATIONS AND OTHER DONATIONS - Deferred to November 19, 1991
(See Agenda Item 5 )
C AUTHORIZE THE VILLAGE CLERK TO SOLICIT BIDS FOR OFFICE
EQUIPMENT, INCLUDING COMPUTER, PHOTOCOPIER, FAX MACHINE,
POSTAGE METER, OFFICE SUPPLIES AND PHONE SYSTEM Vice Mayor
Sullivan stated that there is an immediate and urgent need for
the equipment Trustee Fried moved that the Village Clerk be
authorized to solicit bids for the equipment Trustee Brody
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seconded the motion The motion passed unanimously (6-0)
10 APPROVAL OF THE BILLS PAYABLE - the Attached bills were approved
by a unanimous (6-0) vote of the Board of Trustees after a motion
to approve by Trustee Lauredo and second by Trustee Fried
ADJOURNMENT - The meeting was adjourned by Vice Mayor Sullivan at 10 10
p m after a motion to adjourn
Respectfully submitted for approval by
Beatris Marie Arguelles
Interim Village Clerk
Approved Date Moved by Seconded by
Vote Count Trustee Brody Trustee Fried Trustee Hill Trustee
Lauredo Trustee Rasco Vice Mayor Sullivan Mayor Conte
Any person wishing to appeal any decision made by the Board with
respect to any matter considered at this meeting, will need a record of
the proceeding, and for such purposes, may need to ensure that a
verbatim record of the proceeding is made, which record includes the
testimony and evidence upon which the appeal is made
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11/12/91 - Minutes
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