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Village of Key Biscayne Adopted Budget Fiscal Year 2011-2012 Village of Key Biscayne Proposed Budget FY2012 Summary FY2011 Actual FY2012 variance Budget YTD Proposed % dollar Revenues Ad -Valorem Taxes $16,506,471 $16,284,384 $16,789,533 2% $283,062 Franchise Fees $1,000,000 $735,519 $735,000 -27% ($265,000) Utility Taxes $2,580,000 $2,123,580 $2,620,000 2% $40,000 State Shared Revenue $897,600 $801,653 $852,000 -5% ($45,600) Licenses & Permits $1,125,250 $1,950,249 $1,301,300 16% $176,050 Charges for Services $2,359,302 $3,007,538 $2,609,000 11% $249,698 Grants & Donations $0 $73,273 $0 0% $0 Other Revenue $114,380 $457,618 $109,640 -4% ($4,740) Total Revenues $24,583,003 $25,433,813 $25,016,473 2% $433,470 Expenditures Council $282,789 $226,305 $274,053 -3% ($8,736) Manager $1,050,224 $850,268 $1,136,668 8% $86,443 Clerk $401,545 $321,462 $350,492 -13% ($51,053) Attorney $490,000 $381,639 $490,000 0% $0 Debt Service $3,422,589 $3,018,950 $2,974,848 -13% ($447,741) BZP $1,598,641 $1,533,585 $1,730,008 8% $131,366 Police $5,324,349 $4,918,077 $5,440,080 2% $115,731 Fire $6,272,213 $5,735,865 $6,480,944 3% $208,731 Public Works $1,867,915 $1,551,682 $1,765,060 -6% ($102,855) Parks $1,106,610 $980,841 $1,081,014 -2% ($25,596) Comm Ctr $2,029,003 $2,036,967 $2,026,668 0% ($2,334) Athletics $566,107 $479,941 $582,507 3% $16,400 Total Expenditures Excess (Revenues)/Expenditures $24,411,985 $22,035,582 $24,332,340 0% ($79,645) $171,018 $3,398,231 $684,133 Other Financing Sources Operating Transfer - Reserve $684,133 Total Excess (Revenues)/Expenditures $0 page 1 General Fund Revenues Description Actual @ 09/30/10 FY2011 Budget Actual YTD FY2012 variance Proposed % dollar * AD VALOREM TAX (millage = 3.2) FRANCHISE FEE - ELECTRIC UTILITY TAX - ELECTRIC UTILITY TAX - WATER UTILITY TAX - GAS UTILITY TAX - COMMUNICATIONS STATE REVENUE SHARING ALCOHOLIC BEVERAGE TAX HALF CENT SALES TAX LOCAL BUSINESS TAX RECEIPT BUILDING PERMITS SONESTA PROJECT BUILDING PERMITS CERTIFICATES OF OCCUPANCY COMM CTR - POINT OF SALE COMM CTR - COURSE REVENUE COMM CTR - FACILITY RENTALS COMM CTR - MEMBERSHIPS SPORTS PROGRAMS REVENUE FIRE RESCUE TRANSPORT FEES ZONING & SITE PLAN REVIEW FEES ZONING HEARING FEES RESEARCH & LIEN LETTERS POLICE OFF DUTY FEES BUILDING CODE VIOLATION FINES FIRE CODE FEES/FINES PROPERTY MAINTENANCE VIOLATIONS GRANTS DONATIONS & CONTRIBUTIONS FEMA REIMBURSEMENTS FIREFIGHTERS SUPPLEMENT FINES & FORFEITURES SCHOOL CROSSING GUARDS MISCELLANEOUS INCOME INTEREST INCOME SALE OF FIXED ASSETS CAPITAL LEASE PROCEEDS $17,832,874 $1,006,415 $1,247,644 $311,639 $95,749 $1,076,734 $195,844 $12,559 $632,622 $152,044 $1,177,779 $0 $6,606 $261,897 $937,691 $53,965 $546,345 $307,498 $146,357 $26,528 $1,145 $23,342 $1,479 $38,743 $12,618 $3,520 $48,863 $1,250 $114,889 $10,740 $39,176 $ 37,184 $34,498 $20,986 $9,000 $0 $16,506,471 $1,000,000 $1,100,000 $270,000 $130,000 $1,080,000 $209,840 $10,000 $677,760 $150,000 $975,000 $0 $250 $239,290 $905,943 $14,208 $641,711 $315,000 $120,000 $20,000 $1,500 $18,000 $0 $80,000 $3,500 $150 $0 $0 $0 $14,380 $30,000 $35,000 $10,000 $25,000 $0 $0 $16,284,384 $735,519 $991,520 $269,413 $100,498 $762,150 $205,876 $8,910 $586,867 $140,701 $1,721,747 $86,011 $1,790 $347,759 $1,035,782 $16,793 $618,879 $414,665 $146,037 $40,736 $2,949 $27,095 $1,763 $331,044 $20,215 $3,820 $73,073 $200 $0 $14,640 $20,458 $28,755 $25,943 $11,691 $34,450 $321,681 $16,789,533 1.71% $283,062 $735,000 -27% ($265,000) $1,150,000 5% $50,000 $300,000 11% $30,000 $95,000 -27% ($35,000) $1,075,000 0% ($5,000) $200,000 -5% ($9,840) $12,000 20% $2,000 $640,000 -6% ($37,760) $150,000 0% $0 $1,100,000 13% $125,000 $50,000 100% $50,000 $1,300 420% $1,050 $285,000 19% $45,710 $988,000 9% $82,057 $16,000 13% $1,792 $680,000 6% $38,289 $362,000 15% $47,000 $140,000 17% $20,000 $20,000 0% $0 $1,000 -33% ($500) $24,000 33% $6,000 $0 0% $0 $80,000 0% $0 $12,000 243% $8,500 $1,000 567% $850 $0 0% $0 $0 0% $0 $0 0% $0 $14,640 2% $260 $30,000 0% $0 $35,000 0% $0 $15,000 50% $5,000 $15,000 -40% ($10,000) $0 0% $0 $0 0% $0 Total Revenues * 07/01/11 Valuation = $5,522,872,647 $26,426,223 $24,583,003 $25,433,813 $25,016,473 2% $433,470 page 2 Council Description ADMINISTRATIVE EXPENSES MEMBERSHIP AND DUES WEBSITE/COMMUNICATIONS ART IN PUBLIC PLACES CAPITAL OUTLAY INSURANCE COMMITTEE EXPENSES STATE RELATIONS REPRESENTATIVE ELECTRICITY CHAMBER OF COMMERCE YOUTH COUNCIL HISTORICAL SOCIETY Total Council Expenses Actual @ 09/30/10 $16,242 $8,247 $7,207 $18,030 $69,023 $15,835 $0 $55,000 $4,893 $67,557 $21,519 $13,905 FY2011 Budget Actual YTD FY2012 Proposed $20,000 $10,000 $8,384 $37,710 $30,000 $12,167 $500 $56,000 $4,971 $67,557 $22,000 $13,500 $23,351 $6,014 $9,753 $29,854 $6,488 $11,810 $670 $55,000 $4,511 $61,927 $3,382 $13,546 $20,000 $8,500 $9,425 $37,710 $30,000 $13,861 $500 $56,000 $5,000 $67,557 $12,000 $13,500 variance % dollar 0% -15% 12% 0% 0% 14% 0% 0% 1% 0% -45% 0% $0 ($1,500) $1,041 $0 $0 $1,694 $0 ($0) $29 $0 ($10,000) $0 $297,460 $282,789 $226,305 $274,053 -3% ($8,736) page 3 Manager Description Actual FY2011 Actual @ 09/30/10 Budget YTD FY2012 Proposed VILLAGE MANAGER FINANCE DIRECTOR EXECUTIVE ASSISTANT TO THE MANAGER HUMAN RESOURCES COORDINATOR IT ADMINISTRATOR SPL PROJECTS COORDINATOR PAYROLL TAXES RETIREMENT CONTRIBUTIONS LIFE, HEALTH, DISABILITY INSURANCE WORKERS COMPENSATION INDEPENDENT AUDITORS CONTRACT SERVICES - APPRAISER CONTRACT SERVICES - FINANCE CONTRACT SERVICES - FINANCIAL ADVISOR CONTRACT SERVICES - FACILITY MGMT VIDEOGRAPHER & EQUIPMENT ADMINSTRATIVE EXPENSES TRAVEL & PER DIEM WEBSITE CONSULTING COMMUNICATIONS POSTAGE UTILITIES RENTALS & LEASES INSURANCE VILLAGE HALL MAINTENANCE PRINTING & BINDING MISCELLANEOUS EXPENSES EDUCATION & TRAINING OFFICE SUPPLIES FURNITURE & FIXTURES EQUIPMENT CONTINGENCY $178,200 $178,200 $168,604 $0 $100,000 $0 $61,623 $65,375 $60,970 $73,558 $74,010 $69,331 $75,276 $81,108 $74,083 $17,382 $18,363 $16,417 $26,364 $38,782 $25,934 $48,602 $60,832 $47,476 $39,136 $36,136 $34,903 $849 $849 $849 $87,521 $66,500 $63,242 $2,200 $5,000 $0 $110,000 $110,000 $110,000 $0 $37,500 $46,833 $1,817 $6,574 $5,972 $0 $0 $0 $46,892 $31,000 $29,148 $2,195 $3,240 $1,431 $4,295 $3,644 $5,073 $9,822 $9,585 $8,816 $531 $10,000 $635 $7,255 $8,777 $6,535 $9,443 $7,540 $7,064 $9,277 $8,449 $8,526 $11,440 $5,260 $4,751 $1,443 $1,500 $720 $1,235 $2,000 $880 $1,959 $6,000 $3,977 $12,985 $10,000 $11,738 $0 $1,000 $0 $2,328 $3,000 $1,187 $1,983 $60,000 $35,172 $178,200 $120,000 $69,961 $76,154 $83,419 $18,895 $41,781 $65,595 $39,600 $835 $66,500 $2,500 $110,000 $50,000 $5,930 $50,400 $30,000 $2,500 $4,685 $9,445 $1,000 $7,500 $8,028 $8,689 $5,800 $1,500 $1,500 $5,250 $12,000 $1,000 $3,000 $55,000 variance % dollar 0% ($0) 20% $20,000 7% $4,585 3% $2,144 3% $2,311 3% $532 8% $2,999 8% $4,763 10% $3,464 - 2% ($14) 0% $0 - 50% ($2,500) 0% $0 33% $12,500 - 10% ($644) 100% $50,400 - 3% ($1,000) - 23% ($740) 29% $1,041 - 1% ($140) -90% ($9,000) -15% ($1,277) 6% $488 3% $240 10% $540 0% $0 -25% ($500) -13% ($750) 20% $2,000 0% $0 0% $0 - 8% ($5,000) Total Manager Expenses $845,612 $1,050,224 $850,268 $1,136,668 8% $86,443 page 4 Clerk Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar VILLAGE CLERK $107,394 $108,053 $101,222 $111,184 3% $3,131 ASSISTANT TO VILLAGE CLERK $41,115 $45,485 $40,585 $48,675 7% $3,190 PAYROLL TAXES $11,539 $11,465 $11,101 $12,229 7% $764 RETIREMENT CONTRIBUTIONS $17,748 $17,985 $17,294 $19,183 7% $1,198 LIFE, HEALTH, DISABILITY INSURANCE $11,618 $10,800 $11,745 $11,567 7% $767 WORKERS COMPENSATION $328 $420 $251 $253 -40% ($167) CONTRACT SERVICES - FACILITY MGMT $1,833 $6,598 $5,992 $5,930 -10% ($668) TRAVEL & PER DIEM $2,170 $4,395 $2,130 $3,500 -20% ($895) CAR ALLOWANCE $4,800 $4,800 $4,800 $4,800 0% $0 WEBSITE CONSULTING $3,752 $3,644 $5,013 $4,685 29% $1,041 COMMUNICATIONS & POSTAGE $5,815 $5,876 $5,435 $4,745 -19% ($1,131) UTILITIES $7,247 $8,000 $6,535 $7,500 -6% ($500) RENTALS & LEASES $439 $200 $750 $1,379 589% $1,179 INSURANCE $9,277 $8,449 $8,461 $7,961 -6% ($488) VILLAGE HALL MAINTENANCE $8,181 $5,235 $1,990 $5,300 1% $65 IMAGING EQUIPMENT/SUPPLIES $4,170 $5,000 $4,095 $5,000 0% $0 ORDINANCE CODIFICATION $600 $3,500 $4,905 $3,500 0% $0 ELECTION EXPENSES $0 $15,000 $4,873 $10,000 -33% ($5,000) ELECTION ADVERTISING $1,054 $15,000 $3,923 $15,000 0% $0 LEGAL ADVERTISING $30,067 $50,000 $18,928 $50,000 0% $0 VIDEOGRAPHER & EQUIPMENT $51,567 $50,400 $46,809 $0 -100% ($50,400) VIDEO STREAMING $5,852 $9,000 $7,902 $9,600 7% $600 OFFICE SUPPLIES $3,789 $5,500 $3,203 $5,000 -9% ($500) VIDEO & FILMING SUPPLIES $1,265 $2,500 $882 $1,500 -40% ($1,000) MEMBERSHIP & DUES $810 $1,240 $770 $1,000 -19% ($240) CAPITAL OUTLAY $0 $3,000 $1,867 $1,000 -67% ($2,000) Total Clerk Expenses $332,428 $401,545 $321,462 $350,492 -13% ($51,053) page 5 Attorney Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar PROFESSIONAL FEES $273,370 $190,000 $167,389 $250,000 32% $60,000 PROFESSIONAL FEES - LAWSUITS $65,928 $100,000 $32,794 $60,000 -40% ($40,000) PROFESSIONAL FEES - LABOR RELATIONS $80,382 $100,000 $97,354 $80,000 -20% ($20,000) PROFESSIONAL FEES - LAND DEVELOPMENT $86,877 $100,000 $84,103 $100,000 0% $0 Total Attorney Expenses $506,557 $490,000 $381,639 $490,000 0% $0 page 6 Debt Service Description FY2011 Budget Actual YTD FY2012 Proposed BOND COUNSEL/COI CIVIC CENTER #1 - Series 1999 CIVIC CENTER #2 - Series 2011A CIVIC CENTER #3 - Series 2011B CIVIC CENTER #4 - Series 2011 SEWER LOAN #1 - FL DEP 2003 SEWER LOAN #2 - FL DEP 2009 VLLG HALL PARKING LOT (ESTIMATE) Total Debt Service Expenses $15,500 $823,449 $890,860 $741,176 $386,953 $28,137 $368,348 $168,166 $153,895 $824,628 $963,520 $679,864 $368,909 $28,134 $0 $0 $15,500 $823,942 $682,027 $726,772 $183,681 $28,134 $368,348 $146,443 variance % dollar 0% 0% - 23% -2% - 53% 0% 0% - 13% $0 $493 ($208,833) ($14,404) ($203,272) ($3) $0 ($21,723) $3,422,589 $3,018,950 $2,974,848 -13% ($447,741) page 7 Building, Zoning & Planning Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar DIRECTOR $158,811 $159,784 $149,684 $164,415 3% $4,631 BUILDING OFFICIAL $155,303 $156,198 $146,324 $160,724 3% $4,527 CHIEF PERMIT CLERK $62,435 $62,817 $58,846 $64,638 3% $1,821 PERMIT CLERK $51,878 $52,196 $48,896 $53,709 3% $1,513 PERMIT CLERK $48,533 $49,710 $46,568 $51,151 3% $1,441 PERMIT CLERK/CODE ENFORCEMENT $46,523 $49,710 $45,928 $51,151 3% $1,441 RECEPTIONIST/PERMIT CLERK $38,508 $41,724 $38,098 $44,651 7% $2,927 PLAN REVIEWER $85,410 $85,953 $80,519 $88,444 3% $2,490 SENIOR CODE ENFORCEMENT OFFICER $59,869 $65,619 $59,114 $67,520 3% $1,901 CHIEF BUILDING INSPECTOR $96,740 $97,334 $91,181 $100,154 3% $2,820 CHIEF ELECTRICAL INSPECTOR $95,558 $97,334 $91,181 $100,154 3% $2,820 CHIEF MECHANICAL INSPECTOR $24,960 $24,960 $37,328 $46,800 88% $21,840 CHIEF PLUMBING INSPECTOR $96,740 $96,370 $77,829 $80,884 -16% ($15,486) BUILDING INSPECTOR $80,678 $80,891 $75,921 $83,392 3% $2,502 PART TIME INSPECTORS/CONTRACTUAL $2,125 $10,000 $19,654 $10,000 0% $0 PAYROLL TAXES $78,221 $85,179 $76,218 $89,336 5% $4,157 RETIREMENT CONTRIBUTIONS $128,630 $129,419 $117,402 $133,318 3% $3,899 LIFE, HEALTH, DISABILITY INSURANCE $79,608 $70,200 $75,582 $75,016 7% $4,816 WORKERS COMPENSATION $18,130 $19,927 $15,817 $9,885 -50% ($10,042) MASTER PLAN $0 $500 $0 $500 0% $0 PROFESSIONAL SERVICES $8,012 $11,000 $19,045 $11,000 0% $0 SPECIAL MASTERS $1,294 $2,000 $993 $2,000 0% $0 * CONTRACT SERVICES - FIRE CODE REVIEW/INSPECTION $0 $0 $0 $50,000 100% $50,000 CONTRACT SERVICES - LIGHTING ORDIN. CODE ENFORCE $0 $0 $0 $35,000 100% $35,000 CONTRACT SERVICES - FACILITY MGMT $5,442 $19,783 $17,967 $17,780 -10% ($2,003) MILEAGE $4,389 $4,536 $4,002 $4,656 3% $120 CAR ALLOWANCE $4,800 $4,800 $4,800 $4,800 0% $0 WEBSITE CONSULTING $3,752 $3,644 $5,013 $4,685 29% $1,041 COMMUNICATIONS $8,162 $8,453 $7,802 $7,320 -13% ($1,133) POSTAGE $2,619 $1,000 $1,670 $1,500 SO% $500 UTILITIES $22,084 $26,332 $20,263 $22,500 -15% ($3,832) RENTALS & LEASES $6,643 $6,205 $6,621 $8,015 29% $1,810 INSURANCE $25,788 $25,348 $25,385 $24,610 -3% ($738) VILLAGE HALL MAINTENANCE $22,727 $5,717 $6,171 $4,400 -23% ($1,317) PRINTING & BINDING $4,994 $4,000 $3,987 $4,000 0% $0 ELECTRONIC SCANNING $15,022 $15,000 $17,236 $23,000 53% $8,000 MISCELLANEOUS EXPENSES $1,975 $1,000 $2,466 $2,000 100% $1,000 OFFICE SUPPLIES $13,626 $11,000 $18,461 $15,000 36% $4,000 MEMBERSHIP & DUES $2,892 $5,000 $2,555 $3,900 -22% ($1,100) EDUCATION & TRAINING $200 $3,000 $2,869 $3,000 0% $0 EQUIPMENT $5,886 $5,000 $14,191 $5,000 0% $0 Total Building, Zoning & Planning Expenses * offset by Sonesta Project permit fees $1,568,967 $1,598,641 $1,533,585 $1,730,008 8% $131,366 page 8 Police Description Actual FY2011 @ 09/30/10 Budget Actual YTD FY2012 variance Proposed % dollar CHIEF OF POLICE $155,245 $156,197 $146,323 $160,723 3% $4,527 DEPUTY CHIEF OF POLICE $129,245 $130,038 $121,817 $133,806 3% $3,768 POLICE LIEUTENANTS $418,217 $429,946 $406,471 $443,244 3% $13,297 POLICE SERGEANTS $327,292 $353,518 $350,637 $364,451 3% $10,933 POLICE OFFICERS $1,236,308 $1,319,339 $1,293,148 $1,360,144 3% $40,805 MUNICIPAL UTILITY WORKERS $84,054 $85,719 $80,300 $88,203 3% $2,484 INFORMATION SYSTEMS ADMINISTRATOR $65,491 $70,064 $65,635 $74,978 7% $4,914 VACATION EXCESS $80,135 $106,128 $84,555 $106,128 0% $0 COURT EXPENSES $1,001 $24,675 $22,490 $24,675 0% $0 EXECUTIVE ADMINISTRATIVE ASSISTANT $61,511 $61,915 $58,001 $63,709 3% $1,794 ACCREDITATION MANAGER $47,468 $47,732 $44,714 $49,115 3% $1,384 DISPATCHERS $153,075 $195,263 $165,354 $197,258 1% $1,996 COMMUNITY SERVICE AIDES $87,511 $88,850 $83,233 $93,253 5% $4,403 CROSSING GUARDS $41,678 $43,200 $39,780 $43,200 0% $0 OVERTIME $268,753 $264,000 $166,760 $220,000 -17% ($44,000) HOLIDAY PAY $124,494 $142,712 $119,656 $142,712 0% $0 INCENTIVE PAY $18,640 $21,780 $18,960 $21,780 0% $0 ACCREDITATION $4,294 $7,571 $7,071 $15,387 103% $7,816 PAYROLL TAXES $242,333 $263,587 $237,742 $274,435 4% $10,848 RETIREMENT CONTRIBUTIONS $402,544 $427,674 $446,004 $497,911 16% $70,237 LIFE, HEALTH, DISABILITY INSURANCE $359,936 $382,032 $375,147 $391,290 2% $9,258 WORKERS COMPENSATION $67,383 $100,473 $84,153 $78,987 -21% ($21,486) CONTRACT SERVICES - FACILITY MGMT $10,975 $39,560 $35,924 $35,560 -10% ($4,000) INVESTIGATION EXPENSE $2,861 $4,000 $2,591 $2,645 -34% ($1,355) WEBSITE CONSULTING $3,752 $3,644 $5,013 $4,685 29% $1,041 COMMUNICATIONS $44,430 $53,048 $43,877 $51,635 -3% ($1,413) ELECTRICITY $41,074 $42,859 $36,578 $42,000 -2% ($859) WATER & SEWER $2,760 $9,805 $3,290 $3,500 -64% ($6,305) RENTALS & LEASES $12,606 $12,437 $10,996 $10,886 -12% ($1,551) INSURANCE $89,466 $52,838 $53,590 $77,564 47% $24,726 VILLAGE HALL MAINTENANCE $64,653 $31,440 $27,920 $31,440 0% ($0) VEHICLE MAINTENANCE $59,817 $49,384 $43,332 $44,264 -10% ($5,120) BOAT MAINTENANCE $14,145 $11,500 $6,169 $11,500 0% $0 VEHICLE FUEL $100,460 $105,000 $101,591 $100,000 -5% ($5,000) BOAT FUEL $9,986 $12,000 $9,412 $14,000 17% $2,000 D.A.R.E. PROGRAM $8,758 $10,000 $8,624 $9,700 -3% ($300) RECRUITING/HIRING/PHYSICALS $15,390 $25,610 $10,169 $21,574 -16% ($4,036) OFFICE SUPPLIES $20,632 $20,000 $19,865 $25,000 25% $5,000 OPERATING EXPENSES $13,891 $16,275 $21,252 $15,500 -5% ($775) UNIFORMS $27,014 $38,700 $27,818 $38,000 -2% ($700) RANGE EXPENSES $5,087 $7,376 $2,576 $7,000 -5% ($376) MEMBERSHIP & DUES $2,534 $3,462 $1,985 $2,237 -35% ($1,225) EDUCATION & TRAINING $14,864 $35,000 $13,954 $30,000 -14% ($5,000) TUITION REIMBURSEMENT $870 $5,000 $979 $3,000 -40% ($2,000) POLICE EQUIPMENT $18,899 $13,000 $12,620 $13,000 0% $0 Total Police Expenses $4,961,530 $5,324,349 $4,918,077 $5,440,080 2% $115,731 page 9 Fire Rescue Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar FIRE CHIEF $163,426 $164,192 $153,812 $168,950 3% $4,758 DEPUTY FIRE CHIEF $136,580 $137,418 $128,731 $141,400 3% $3,982 FIRE CAPTAINS $386,141 $383,193 $361,086 $383,193 0% $0 EXECUTIVE ASST TO FIRE CHIEFS $138,603 $114,402 $108,242 $114,402 0% $0 FIRE LIEUTENANTS $636,108 $666,422 $627,974 $666,422 0% ($0) DRIVER/ENGINEER $1,231,640 $1,064,535 $991,683 $1,091,641 3% $27,106 FIREFIGHTERS/PARAMEDICS $772,939 $1,011,854 $937,456 $1,064,308 5% $52,454 ADMINISTRATIVE ASSISTANT $48,951 $49,251 $46,137 $50,678 3% $1,427 ACTING SUPERVISOR PAY $16,544 $15,000 $13,313 $15,000 0% $0 OVERTIME $108,299 $175,000 $61,399 $140,000 -20% ($35,000) HOLIDAY PAY $46,864 $50,000 $38,054 $50,000 0% $0 INCENTIVE PAY $14,380 $14,380 $14,640 $14,640 2% $260 VACATION EXCESS PAY $73,596 $75,000 $79,522 $75,000 0% $0 PAYROLL TAXES $272,261 $297,607 $256,923 $304,136 2% $6,529 RETIREMENT CONTRIBUTIONS $528,780 $559,017 $515,825 $639,935 14% $80,918 LIFE, HEALTH, DISABILITY INSURANCE $419,849 $432,482 $462,368 $480,806 11% $48,324 WORKERS COMPENSATION $115,177 $134,718 $110,323 $117,718 -13% ($17,000) * CONTRACT SERVICES - FIRE PREVENTION $0 $0 $0 $45,000 100% $45,000 CONTRACT SERVICES - FACILITY MGMT $21,608 $25,973 $23,142 $17,969 -31% ($8,004) WEBSITE CONSULTING $3,752 $3,644 $5,013 $4,685 29% $1,041 COMMUNICATIONS $30,168 $28,913 $28,330 $27,500 -5% ($1,413) POSTAGE $408 $500 $232 $500 0% $0 UTILITIES $8,604 $7,050 $4,120 $7,200 2% $150 ELECTRICITY $24,993 $28,168 $25,561 $26,000 -8% ($2,168) RENTALS & LEASES $4,686 $4,228 $4,509 $4,828 14% $600 INSURANCE $116,011 $91,877 $90,047 $87,121 -5% ($4,756) FIRE RESCUE BLDG MAINTENANCE $52,222 $40,000 $39,169 $36,400 9% ($3,600) VEHICLE MAINTENANCE $6,531 $6,208 $2,141 $6,208 0% $0 VEHICLE FUEL & OIL $2,086 $4,000 $2,299 $4,000 0% $0 PRINTING $1,354 $2,500 $1,620 $2,500 0% $0 RECRUITING/HIRING/PHYSâșCALS $15,150 $22,000 $13,960 $22,000 0% $0 AUTOMATIC AID AGREEMENT $522,646 $537,264 $492,492 $537,264 0% $0 FIRE RESCUE SAFETY AGREEMENTS $2,209 $5,000 $1,349 $3,500 -30% ($1,500) ALS LICENSES - FIRE SAFETY $1,625 $2,500 $11,472 $17,215 589% $14,715 MISCELLANEOUS $2,784 $3,000 $2,405 $2,400 -20% ($600) OFFICE SUPPLIES $6,434 $5,500 $4,567 $5,500 0% $0 LINEN SUPPLIES $0 $500 $0 $500 0% $0 UNIFORMS $34,883 $40,350 $33,826 $40,350 0% $0 SMALL TOOLS -CONSUMABLE $1,628 $625 $616 $625 0% $0 MEMBERSHIP & DUES $1,589 $3,000 $3,564 $3,000 0% $0 EDUCATION & TRAINING $24,655 $22,950 $15,477 $22,950 0% $0 TUITION REIMBURSEMENT $12,501 $9,500 $4,030 $5,500 -42% ($4,000) FIRE/RESCUE EQUIPMENT $27,359 $25,000 $18,436 $25,000 0% $0 FIRE/RESCUE FACILITIES $0 $4,493 $0 $4,000 -11% ($493) FIRE/RESCUE VEHICLES $3,000 $3,000 $0 $3,000 0% $0 Total Fire Rescue Expenses * partially offset by Fire Code Violations fines $6,039,024 $6,272,213 $5,735,865 $6,480,944 3% $208,731 page 10 Public Works Description Actual @ 09/30/10 FY2011 Budget Actual YTD FY2012 Proposed * PUBLIC WORKS DIRECTOR * MAINTANENCE SUPERVISOR #1 * MAINTENANCE SUPERVISOR #2 * EXECUTIVE ADMINISTRATIVE ASSISTANT * SPL PROJECTS/ COMM COORDINATOR OVERTIME * PAYROLL TAXES * RETIREMENT CONTRIBUTIONS * LIFE, HEALTH, DISABILITY INSURANCE * WORKERS COMPENSATION CONSULTING SERVICES HORTICULTURALIST CONTRACT SERVICES - FACILITY MGMT CONTRACT SERVICES - VILLAGEWIDE ENHANCED LANDSCAPE STANDARDS TREE TRIMMING BEACH CONSERVATION MONITORING TRAVEL & PER DIEM WEBSITE CONSULTING COMMUNICATIONS & POSTAGE ELECTRICITY WATER & SEWER ELECTRICITY -VILLAGE WIDE WATER -VILLAGE WIDE RENTALS & LEASES INSURANCE VILLAGE HALL MAINTENANCE MAINTENANCE & REPAIRS VEHICLE MAINTENANCE MAINTENANCE CONTRACTS STORM EXPENSE/PREPARATION SUPPLIES SMALL TOOLS -CONSUMABLE EDUCATION & TRAINING EQUIPMENT Total Public Works Expenses * cost shared with Stormwater Fund $99,718 $66,518 $47,492 $51,822 $17,382 $12,345 $26,089 $33,936 $21,306 $6,744 $4,157 $50,000 $1,883 $652,838 $0 $69,095 $0 $322 $3,752 $8,015 $7,467 $404 $59,932 $146,517 $8,818 $13,363 $9,230 $81,775 $20,257 $14,711 $33,253 $14,566 $17,363 $0 $9,659 $100,463 $70,101 $51,958 $54,691 $18,329 $9,902 $22,392 $33,936 $21,600 $13,595 $ 20,000 $50,000 $6,598 $658,357 $100,000 $150,000 $10,000 $151 $3,644 $7,376 $6,619 $1,772 $84,421 $119,082 $ 26,643 $8,449 $5,236 $118,700 $15,000 $ 21,000 $ 22,200 $9,700 $15,000 $1,000 $10,000 $85,394 $63,935 $46,890 $51,258 $16,416 $9,380 $27,196 $32,201 $18,314 $10,403 $36,416 $5,360 $5,992 $564,805 $10,598 $142,155 $6,798 $109 $5,013 $6,948 $7,450 $439 $58,059 $140,059 $26,386 $8,515 $3,521 $63,011 $30,738 $22,789 $23,778 $7,856 $10,272 $249 $2,978 $85,394 $ 65,042 $48,208 $52,577 $17,006 $9,812 $21,270 $32,187 $20,225 $11,078 $27,500 $40,000 $5,926 $638,357 $80,000 $150,000 $0 $150 $4,685 $7,445 $7,000 $500 $60,000 $120,000 $29,571 $10,873 $4,800 $100,000 $35,000 $20,000 $25,252 $9,200 $15,000 $1,000 $10,000 $1,610,732 $1,867,915 $1,551,682 $1,765,060 % variance dollar - 15% - 7% -7% -4% - 7% -1% -5% -5% -6% - 19% 38% - 20% -10% -3% -20% 0% -100% - 1% 29% 1% 6% - 72% -29% 1% 11% 29% -8% -16% 133% -5% 14% -5% 0% 0% 0% ($15,069) ($5,059) ($3,750) ($2,114) ($1,323) ($90) ($1,122) ($1,749) ($1,375) ($2,517) $7,500 ($10,000) ($672) ($20,000) ($20,000) $0 ($10,000) ($1) $1,041 $69 $381 ($1,272) ($24,421) $918 $2,928 $2,424 ($436) ($18,700) $20,000 ($1,000) $3,052 ($500) $0 $0 $0 -6% ($102,855) page 11 Public Works Department Interfund Cost Sharing Job Description Stormwater FY2012 Salary/ Fund 2012 Benefits % of SW Budget Public Works Director Maintenance Supervisor #1 Maintenance Supervisor #2 Assistant to the Director SPL Projects/Coordinator Overtime Total Wages $100,463 15% $72,269 10% $53,564 10% $61,855 15% $18,895 10% $9,812 0% $316,860 12% $15,070 $7,227 $5,356 $9,278 $1,890 $0 $38,821 Payroll Taxes $24,240 12% $2,970 Retirement Contributions $36,846 13% $4,658 Life, Health Disability Insurance $22,983 12% $2,758 Workers Compensation $12,589 12% $1,511 Total Benefits $96,658 12% $11,897 Total Personnel Cost $413,518 $50,718 page 12 Parks & Recreation Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar RECREATION DIRECTOR $117,792 $118,291 $111,023 $121,949 3% $3,658 ADMINISTRATIVE ASSISTANTS (2) $70,768 $78,880 $67,354 $84,391 7% $5,511 ADULT PROGRAMS SUPERVISOR $66,575 $66,856 $62,749 $68,924 3% $2,068 SPL PROJECTS/COMM COORDINATOR $34,764 $36,658 $32,833 $37,791 3% $1,133 PAYROLL TAXES $18,247 $22,140 $18,042 $23,949 8% $1,809 RETIREMENT CONTRIBUTIONS $34,644 $34,731 $34,417 $37,567 8% $2,836 LIFE, HEALTH, DISABILITY INSURANCE $22,653 $27,000 $28,178 $28,694 6% $1,694 WORKERS COMPENSATION $2,533 $3,599 $6,460 $1,455 -60% ($2,144) SENIOR TRANSPORTATION $43,805 $43,805 $42,120 $43,805 0% ($0) SENIOR PROGRAMS $0 $15,000 $15,735 $15,000 0% $0 TRAVEL & PER DIEM $441 $2,200 $786 $1,200 -45% ($1,000) WEBSITE CONSULTING $3,752 $3,644 $5,013 $0 -100% ($3,644) COMMUNICATIONS $10,755 $10,900 $11,208 $10,900 0% $0 ELECTRICITY - ST. AGNES FIELD LIGHTS $7,280 $12,000 $7,187 $12,000 0% $0 RENTALS & LEASES - COMM CTR $3,651 $5,918 $2,634 $950 -84% ($4,968) RENTALS & LEASES - ST. AGNES FIELD $40,000 $40,000 $40,000 $40,000 0% $0 INSURANCE $19,410 $18,251 $17,715 $20,301 11% $2,050 VEHICLE MAINTENANCE $11,527 $8,000 $11,020 $8,000 0% $0 MAINT/REPAIRS - PARKS/PLAYGRND $21,718 $25,000 $14,322 $25,000 0% $0 FIELD MAINTENANCE $116,999 $128,499 $143,982 $148,400 15% $19,901 ADVERTISING $39,382 $42,500 $17,806 $38,000 -11% ($4,500) SPECIAL EVENTS $81,655 $92,800 $67,721 $57,800 -38% ($35,000) KEY BISCAYNE ART FESTIVAL $4,000 $4,000 $4,000 $4,000 0% $0 LIGHTHOUSE RUN & WALK $7,581 $8,000 $7,950 $8,000 0% $0 FOURTH OF JULY FIREWORKS $94,055 $101,238 $101,238 $101,238 0% $0 FOURTH OF JULY PARADE $16,000 $18,000 $16,000 $23,000 28% $5,000 FOURTH OF JULY EVENT $13,511 $12,200 $11,870 $12,200 0% $0 WINTERFEST $50,069 $50,000 $50,000 $50,000 0% $0 OFFICE SUPPLIES $9,087 $6,000 $4,671 $6,000 0% $0 UNIFORMS $1,241 $2,000 $305 $2,000 0% $0 PROGRAM EXPENSES $29,597 $27,000 $12,920 $20,000 -26% ($7,000) MEMBERSHIP & DUES $1,210 $2,000 $1,164 $2,000 0% $0 EDUCATION & TRAINING $5,003 $8,000 $3,777 $5,000 -38% ($3,000) PARK IMPROVEMENTS $12,437 $13,500 $6,332 $13,500 0% $0 PROGRAM EQUIPMENT $7,027 $9,000 $2,309 $8,000 -11% ($1,000) Total Parks Expenses $1,019,167 $1,106,610 $980,841 $1,081,014 -2% ($25,596) page 13 Community Center Description Actual FY2011 @ 09/30/10 Budget Actual YTD FY2012 variance Proposed % dollar Revenues COMM CTR - POINT OF SALE COMM CTR - COURSE REVENUE COMM CTR - FACILITY RENTALS COMM CTR - MEMBERSHIPS Community Center Revenues $261,897 $937,691 $53,965 $546,345 $239,290 $347,759 $905,943 $1,035,782 $14,208 $16,793 $641,711 $618,879 $ 285,000 $988,000 $16,000 $680,000 19% $45,710 9% $82,057 13% $1,792 6% $38,289 $1,799,898 $1,801,152 $2,019,214 $1,969,000 9% $167,848 Expenditures COMMUNITY CENTER SUPERVISOR $68,341 $74,389 $67,506 $79,644 7% $5,256 YOUTH SERVICES COORDINATOR $42,275 $45,520 $41,780 $48,737 7% $3,216 FRONT DESK MANAGER $47,467 $50,186 $46,991 $53,732 7% $3,546 PART TIME CENTER PERSONNEL $514,314 $450,000 $432,530 $450,000 0% $0 PAYROLL TAXES $49,981 $46,701 $43,270 $48,357 4% $1,656 RETIREMENT CONTRIBUTIONS $18,883 $19,256 $19,049 $21,854 13% $2,598 LIFE, HEALTH, DISABILITY INSURANCE $20,121 $16,200 $18,555 $17,074 5% $874 WORKERS COMPENSATION $13,825 $18,449 $12,583 $10,885 -41% ($7,564) CONTRACT SERVICES - FACILITY MGMT $24,805 $189,520 $180,649 $189,516 0% ($4) CONTRACT SERVICES - PROGRAM REVENUE $742,686 $712,000 $777,846 $712,000 0% $0 WEBSITE CONSULTING $5,287 $3,644 $5,109 $0 -100% ($3,644) COMMUNICATIONS $13,271 $15,214 $12,723 $14,282 -6% ($932) POSTAGE $1,367 $1,500 $447 $1,500 0% $0 UTILITIES $119,822 $122,000 $117,756 $119,000 -2% ($3,000) RENTALS & LEASES $217 $600 $1,380 $5,445 807% $4,845 INSURANCE $90,892 $83,143 $82,544 $75,744 -9% ($7,399) COMM CTR BLDG MAINTENANCE $267,560 $62,480 $57,578 $60,200 -4% ($2,280) MINOR REPAIRS $5,775 $5,000 $9,269 $10,000 100% $5,000 ADVERTISING $25,042 $35,000 $31,829 $30,500 -13% ($4,500) OFFICE SUPPLIES $10,645 $6,000 $6,804 $6,000 0% $0 UNIFORMS $1,442 $2,000 $1,353 $2,000 0% $0 PROGRAM EXPENSES $63,952 $70,200 $69,418 $70,200 0% $0 Community Center Expenses $2,147,970 $2,029,003 $2,036,967 $2,026,668 0% ($2,334) Excess (Revenues)/Expenditures ($348,072) ($227,851) ($17,753) ($57,668) Maintenance of Effort - General Fund $227,851 $57,668 Total Excess (Revenues)/Expenditures $0 $0 page 14 Athletic Division Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar ATHLETIC COORDINATOR $51,691 $54,578 $51,128 $58,406 7% $3,828 ASST ATHLETIC COORDINATOR $24,794 $31,764 $29,514 $33,992 7% $2,228 PART TIME EMPLOYEES $22,502 $30,000 $28,602 $30,000 0% $0 PAYROLL TAXES $7,463 $8,885 $8,056 $9,363 5% $478 RETIREMENT CONTRIBUTIONS $9,221 $10,336 $6,666 $11,088 7% $752 LIFE, HEALTH, DISABILITY INSURANCE $10,616 $10,800 $10,662 $11,244 4% $444 WORKERS COMPENSATION $3,270 $4,645 $2,918 $2,688 -42% ($1,957) BACKGROUND CHECKS/COACH CERTIF. $912 $5,000 $924 $5,000 0% $0 COMMUNICATIONS $277 $1,399 $1,587 $1,800 29% $401 TEMPORARY FIELD LIGHTING $31,328 $12,000 $15,357 $14,000 17% $2,000 RENTALS & LEASES - CRANDON PARK $20,125 $22,000 $18,110 $22,000 0% $0 ADVERTISING $13,836 $15,000 $6,075 $15,000 0% $0 ONLINE REGISTRATION $1,000 $6,000 $2,168 $6,000 0% $0 *TACKLE FOOTBALL $37,807 $45,000 $28,806 $23,000 -49% ($22,000) *FLAG FOOTBALL $8,621 $16,000 $2,147 $5,000 -69% ($11,000) *YOUTH SOCCER $207,154 $185,000 $176,381 $230,000 24% $45,000 *BASKETBALL $35,611 $35,000 $32,643 $35,000 0% $0 *BASEBALL $38,234 $35,000 $40,925 $40,000 14% $5,000 *VOLLEYBALL $25,757 $10,000 $9,684 $16,000 60% $6,000 *ADULT SOFTBALL $1,092 $1,700 $1,388 $1,400 -18% ($300) *ADULT SOCCER $5,851 $18,000 $4,935 $6,525 -64% ($11,475) *CHEERLEADING $2,411 $8,000 $1,264 $5,000 -38% ($3,000) Total Athletic Division Expenses * offset by Sports Program Revenue $559,572 $566,107 $479,941 $582,507 3% $16,400 page 15 Transportation Special Revenue Fund Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar LOCAL OPTION GAS TAX $188,021 $200,894 $182,213 $194,396 -3% ($6,498) TRANSPORTATION SURTAX $322,773 $310,679 $278,669 $384,796 24% $74,117 COUNTY TOLL BRIDGE REVENUE $365,000 $365,000 $365,000 $365,000 0% $0 INTEREST INCOME $263 $500 $16 $250 -50% ($250) Total Revenues $876,056 $877,073 $825,898 $944,442 8% $67,369 TRANSPORTATION PROJECTS $0 $248,531 $0 $347,316 40% $98,785 DEBT SERVICE - CRANDON BLVD, PHASE II $357,125 $334,086 $357,125 $240,785 -28% ($93,301) DEBT SERVICE - CRANDON BLVD, PHASE III $326,980 $294,456 $239,889 $356,340 21% $61,884 BOND COUNSEL $0 $0 $0 $0 100% $0 Total Expenditures $684,105 $877,073 $597,014 $944,442 8% $67,369 Excess (Revenues)/Expenditures $191,951 $0 $228,884 $0 page 16 Capital Projects Fund Actual FY2011 Actual FY2012 Description @ 09/30/10 Budget YTD Proposed GRANT REVENUE $261,587 $0 $0 $0 INTEREST INCOME $102 $6,000 $0 $150 Total Revenues CAPITAL PROJECTS Total Expenditures $261,689 $6,000 $0 $150 $1,941,493 $6,000 $0 $150 $1,941,493 $6,000 $0 $150 page 17 Stormwater Fund Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar STORMWATER FEES $484,932 $462,616 $379,163 $981,272 112% $518,656 GRANT REVENUE $172,164 $0 $0 $0 0% $0 INTEREST INCOME $461 $100 $301 $350 250% $250 Total Revenues $657,557 $462,716 $379,464 $981,622 112% $518,906 PUBLIC WORKS COST SHARING $0 $0 $0 $50,718 100% $50,718 PROFESSIONAL SERVICES $0 $0 $258,301 $22,000 100% $22,000 OPERATIONS & MAINTENANCE $100,675 $75,000 $135,022 $161,440 115% $86,440 ADMINISTRATIVE EXPENSES $2,737 $4,000 $6,787 $15,000 275% $11,000 STRUCTURAL IMPROVEMENTS $0 $0 $15,428 $140,000 100% $140,000 DEBT SERVICE $584,562 $588,785 $145,891 $573,707 -3% ($15,078) MAINTENANCE RESERVE $0 $0 $0 $18,757 100% $18,757 Total Expenditures $687,973 $667,785 $561,429 $981,622 47% $313,837 Excess (Revenues)/Expenditures ($30,416) ($205,069) ($181,965) $0 page 18 Solid Waste Description Actual FY2011 Actual FY2012 variance @ 09/30/10 Budget YTD Proposed % dollar SOLID WASTE COLLECTION $615,480 $618,450 $597,930 $618,450 0% $0 OTHER REVENUE (LATE FEES) $2,679 $0 $13,629 $0 0% $0 INTEREST INCOME $163 $200 $86 $150 -25% ($50) Total Revenues CONTRACTUAL SERVICES ADMINISTRATIVE EXPENSES Total Expenditures Excess (Revenues)/Expenditures $618,322 $618,650 $611,644 $618,600 0% ($50) $565,367 $530,591 $490,431 $530,591 0% $0 $17,881 $15,000 $7,356 $15,000 0% $0 $583,248 $545,591 $497,787 $545,591 0% $0 $35,074 $73,059 $113,857 $73,009 page 19