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HomeMy Public PortalAbout1993 Adopted Budget.tifIV ANNUAL OPERATING AND CAPITAL BUDGET VILE AGE OF KEY BISCAYNE FLORIDA 1992 - 1993 IAB1E, OE (ONELNIS FILM PAGI Agc Ilda 11 H I 1 1 1 1 1 1111 Aili 1 1 1 1 1 1 1 1 I I ll I I Ml I lag( It it tI otdinanuu Pduptang Operaling Budget Village Official,, & Statt Village Manager., Budget Message Managers Proposed Operating Budget Ad Valorem (Property lax) Calendar Resolution Determining Proposed Millage Rate Goals & Objective, Ordinance Adopting A Tentative Stormwater Utility Budget 2 4 9 13 20 21 24 26 RESOLUTION NO A RE SOLU TION Or THE BOAR D OF TRU STEES OF T HE V ILLA GE OF KEY B ISC AY NE ADOPTIN G THE FINAL M ILLAG E RA TE OF THE VILLAG E OF KEY BISCAYNE FOR THE FISCAL YEAR COM MENCING OCTOBER 1, 1992, THR OUGH SEPTEMBER 30, 1993, PURSUANT TO FLORIDA STATUTE 200 065 (TR IM B ILL) W HEREAS, on Se pte mbe r 9, 1992, the Board of Tru stees adop ted the Proposed Mi lla ge R ate for the fiscal year c omm encing October 1, 1992, and further schedule d the fina l public he aring requ ired by Section 200 065 of the F_ori da Statutes to be h eld on Sept ember 29, 1992, at 7 00 F M , and, W HEREAS, pursuant to Secti on 200 065 or the Fl orida Statutes the Propert y Appraiser ha s made tax assessments for all real p ro pe rty within the jurisai cti on of th e Village of Key Bi scayn e, and, W HEREA S, the said public hear ing, as requir ed by Section 200 065 (2) (c ), was held by the Village B oard on S ept em ber 29, 1992, commenci ng at 7 00 P M in th e even_ ng as previ ously adverti sed an d the public and all inte rested parti es having had th e oppo rtunity to a ddress th ei r comme nts to the V illag e B oa rd, and th e Village Board having consid er ed the comm ents of the publ ic rega rding the millag e rate and having c omplied with the T RI M require me nts of the Flo rida St atutes N OW , THEREFORE, BE IT RESOL VED BY THE BOARD OF TR USTEES OF THE VILLAGE OF KEY BISC AYNE FLORIDA as follows SECTION 1 That the millag e r ate for th e Villag e of Key Biscayne fo r th e fiscal y ear c omm encing October 1, 1992 thro ugh September 30, 1993, be a nd is hereby f ix ed at th e rate or 00228 mils which is 2 28 dollars p er th ousand d ollar s of ass ess ed prop erty w ithin the Village of Key Bis cay ne 1992 SECTION 2 This R esolution s nail ta xe effect on Octobe r 1, PASSED AND ADOPTED this 29th day of Septembe r, 1992 ATTEST ACTING VILLAGE CLERK APP ROVED AS TO FORM RICHARD JAY WEISS, CITY ATTORNEY RAFAEL CONTE, MAYOR ORD INAN CE No AN O RD INANCE OF THE V ILL AC= OF REY BISC AYNE, FL OR IDA, A DOPTIN G A TENT :: VE GE NER AL FUND OPERATIN G BUDGET FOR - FISCAL Y EAR COMMENCIN G OCTOBER 1, 199_ THROUGH SEPTE MBER 30, 1993 IN THE AMOUNT OF = 510,200 PURSUANT TO FLORIDA STATUTE 200 05 (TRIM BILL), SETTING A DA TE FOR A FIN A_ PJBLIC HEARI NG TO ADOPT THE BUDGET, PROVIDE FOR AN EFFECTI VE DATE WHER EA S, on July 23, 1992 the Vi__age M anag er presented to th e Board of Tru stee s a Ten tative Gener__ F und Op erating B uag et for the fiscal ye ar c ommen cing October _ 1992 and further scn edul ed the public heari ng re qui red by S ec -_on 200 065 of the Fl orida Stat ute s to be he ld on September 9, _-92 at 7 00 p m , and, W HEREAS, the Pro perty Appraise- has Properly n oticed th e public he aring scheau led for Seotembe- 9, 1992 at 7 00 p m in th e Rey Biscayn e Elementary School locate= at 150 West M cInty re Street, Rey Bisca yne , Florida 33149 as r em _red by Chapter 200 of th e Florida Statu tes, an d W HEREA S, the said public hea __ng as required by Section 200 065(2)(c) was he ld by the City _o ncil on September 9, 1992 co mme ncin g at 7 00 p m in the ever.= as p revi ously noti ced a nd the public and all in te re sted parties - avi ng had an opp or tu nity to a ddress their comme nts to the Board c: Tr ustees, a nd the Boara of Tr ustees ha ving had an o pportuni ty to ame nd the te ntative b udget as it deemed a ppro priate and having cotsid ered the comments of the public regar din g the ten tative buag e= a nd hav ing complied with the TRIM" re qui re ments of the Flo rida S-_ tut es NOW THEREFORE BE IT RESOLVED BY 7,EE BOARD OF TRUSTEES OF THE V ILLA GE OF REY BISCAYNE, FLORIDA as _:'_l ows Secti on 1 That the ten ta tive operati ng budg et as pres ented by the Village M anager and amendea by the Board of T rus tees be a nd is he reby tentatively adopted subjec t to fi nal ad opt ion and amendme nt as pr ovided by Section 200 065 of the Fl or ida St atutes Section 2 That a final public he aring to aa opt a budget for the fi scal ye ar co mmenc ing Oc tober 1, 1992 thro ugh Sept ember 30, 1993 be and is here by se t in the Key B iscayn e El ementary S chool, 150 We st McIntyre Street, Key Biscayne, Flo rida at 7 00 p m on Tuesday Se pte mbe r 29, 1992 Se ction 3 That the V illa ge Clerk be and is h ereby airected to advertise the said p,.bli c hearing as r equired by l aw PASSED AND A DOP TED on the first r eading this day of , 1992 PA SSED AND A DOPTED on the second r eaa ing this day of , 1992 Rarael h C onte, Mayor ATTEST Vi llage Clerk APPROV ED AS TO FORM A ND LEGAL SU FF ICIENCY Ric hara Jay Wei ss, Vi llage A ttorney VILLAGE OF KEY BISCAYNE BOARD OF TRUSTEES Rafael Conte Mayoi Raymond P Sullivan Vice Mayoi Clifford Biody Michael Ilull Moi timer Fried Joe I Fiasco Betty 0 Sane 4 VII LAGE OF KEY BISCAYNE I OCAL Pt ANNING AGENCY Betty 0 Sane, Chairman Joe I fiasco, Vice C !Inman Clifloud Biody Rafael Conte Raymond P Sullivan Moi Umet rued Michael !lull 5 Village of Key Biscayne Managers Proposed Operating Budget 1992-1993 EXHIBIT 1 < 1991 — 1992 > < 1992 — 1993 > BUDGET 108/31/92 FULL YEAR MANAGER BOARD PROPOSED ADOPTED _ Start Up Cost 850318 Personnel Search 30 000 00 23 818 40 850499 Miscellaneous 10 000 00 3 865 38 850510 Office Suplies 10 000 00 1 30610 850991 Contingency_ 14 000 00 ____ Total Start Up.Cost 64 000 00 28.989,88 0 00 0 00 000 Expense Grand Total 1,824,700 00 349,917 64 0 00 0 00 5,516,200 00 0,00 Revenue Over (Under) Expense 0 00 453 270 52 1 816 136 00 0 00 0 00 0 00 19 Village of Kev Bisca yne Man.' RAFAELCONT I Vic e Many RAYMOND P SLLLVAN T rau ma CLIFFOR D BROD Y MO RTIM ER FRIED MICHAEL H ILL JOE RASCO BETTY SIME 85 W Mclntvre stre et K ey Biscay ne Florida 33149 (305) 36, ,511 Fax 36 , 5556 Z .._; 0 _Q92 TO , ON MAIOR e. '.D sEMBDtS 0- " BOARD 0- ^_RnS:DDS FROM C Gann {_ss_-'cer __la f"thelac er SU BJECT -D 4A LOR : -s re c__re c N=ol_owI re caie naar _s cron ose c acoct_ on cv t -e B oar s Cat-- -- ^ -.,. .. - ..._ De's u 7 _ Sect -_e s _es Se ct 20 r=_es) CSK/ev ___ace re ce_ves Dace cer t___cat_o n or crane== Ce_-t =rop ers ___ac e 3oarc c= -__st eel scan ts crcc ose a M -A c..^ C sere =_- e :ate ar c :_ace or �ac -ear_^c _-__ ---e ar_- c a to -tat_ e =..a cct, Soa r: __ =-aa= =e ts tertat_✓e -___ac e Sec o-c t _n__c -ear_^c, Bear e or Tr_ste es s coots =-aces arc floral -I il_aa e -DO?=D 3CeRD - St:C:» 'D_T:NG - :SD- -N: 23 _992 R ev _ RESOLUTION NO A RESOLUT ION OF T HE VILLAG: OF KEY BISCAYNE FLORIDA DETERMINING THE PROPOSED MILLA GE RATE AND THE DATE, TIME AND PLAC: FOR THE FIRST AND SECOND PUBLIC HEARINGS nS REQUIRED BY LAW DIRECT ING THE VILLAGE CL:RK TO FILE SAID RESOLUT ION WITH THE PROPERTY APPRAISER OF METROPOLITAN DADE COUNTY PURSUANT TO THE REQUIREMENTS OF THE FLORIDA S TATUTES AND THE RULES AND REGULATIONS OF '"1E DEPARTMENT OF REVENUE OF THE STATE OF -LORIDA PROVIDING FOR AN EFFECTIV E DATE N WHEREAS on July _ 1992 tne-ionor abse Joel w Robb ins Dro Derty Appr aiser or metropolitan D ace County "lor ida servea .anon t he lillaa e or £{e v Bisc ayne = Certif icati on or Taxable Value cert _rvang to the V_llaae or Key Bi scayn e i ts 1992 taxable v alue, an d WHEREAS si nce tne V --la de or ,{ ev Biscayne will be levying a 'tillage ror t he fir st t_ -he :or the _992-a3 ras cal year tsaget there is no rolled-pacx ra te - that c an De rep orted to t ne or opert ✓ A ppra ise r of M etropol_tah Daae Co urt,, as _s a emonstratea ov the Certi fi catio n or Taxable va lue ana WHEREAS the crovisiohs or "lor_aa Statutes S ectio n 200 065 re quire that aitbi n t"_rt -:_ve _f) gays of serv ice or the Ce rtificat ion or Mixa ble alue Li mo n a municip ality said -nu nicipa l-tv snail be reou_r ea to rrr-isn to the Prop erty Appraiser or Metropo litan Da ce Co urt t he cro pos ea millaa e rate ana the Cate time a nd pla ce at wnion = r_r st r.. Dlic he aring will pe held to consi der tte pro pos es ' ni __a ae ana th e t enta tiv e budget and WHEREAS, the Ma yor and tne Boara desire to announ ce the da tes or the first an d sec on d punlsc hear -n os to the Prop erty Apprai ser of Metro politan Dad e County and 4HCR EAS tne M ayor ana the Boar a of Tnst ee s nave rev iewed the figu res sup plied my tie = rope rs amp ra_ser or Metropolitan Daa e County and c onrerrea at n ounl_c -neet_ rc .,tth tne V_Ll aa e Attorney ana tn at nei_g otherwise _ __y aa:ised _-t tie pr emises NO v TyPREFORE BE TRUSTEES 0"' TuE SCSOLVED S -PE M AYOR AND THE BO ARD OF 1EY EISCaYNE DADE COUNTY =LORIDA Section _ That tie oroposea--ace for tie first publi c s ear-rc _s nereny ae c_a re a to ne 00228 t il_s wnicn _s $2 28 per tiousana collars ar assessed trop e= ,itnrn th e %r-ll aae of Kev Bisca yn e car- nn 2 That -^e aate tim e a na plac e c: t he r_rst ana secon a near _1a s __ -ereDv s et a; tie flavor a na Boara or ns te es as rc1_DWS Seote mper G _992 Sentemner 29 _092 coy-- _n _me =lace - v0 K ey Bis cayne :leme ntary Sciooi _50 wes t McIntyre Stre et K ey Bis cayne L _-1a9 - 0 o ti ev Biscay ne Elem entary Sch ool _50 West McIntyre St ree t Key Bis cayn e rt 33149 -' *at t^e ___ace C_erx ana V illage Manaae r ar e t r ectea to a tt acn the a cert___ea cop y or t'_s resost:_oi ana serve the same upon tne -oncracle , .oe s Ronn _^s ropers-c ora iser of metr opolit an Daae - n=1 C er t_r_c atio n or Tax anle Valu e to Count: on or te rore -uc ,.st 002 REVENU ES UTILITY SERVICE COUNT Y SUBSIDIZED REVENUES TO TAL REVENUE VILLAGE OF KEY BISCAYNE TRA NSITIONAL BUDGET - 1991-92 (AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91) EXPEN DITUR ES ADM IN ISTRATION VILLAGE MANAGER ADDITIONA L EXPENSES VILLAGE CLERK ADDITIONA L EXPENSES STAFF (OTHER ADM IN SA LARIES) FINANCE DIRECTOR /ASST M GR (Bookke epe r) MA YOR /TR USTEES (OUT OF POCKET) LEGA L (VILLAG E A TTO RNEY) ACCOUNTIN G F EES $800 000 $i 024 700 10/31/91 $1,824,700 $1,824,700 $60 000 $24 200 $30 000 $20,000 $80,000 $40,000 $14 000 $80 000 $10,000 ADMINISTRATIVE OPERATIONS UTILITIES (FPL/SOUTHERN BELL) $8,000 OFFICE SU PPLIES $6,000 TRAVEL ALLOWANC E $5,000 (TAGS/PER DIEM/PARKING) DUES A ND SUBSCRIPTIONS $3 000 ADVERTISING /PUBLIC INFORMATION $10,000 CODIFICA TION OF ORDINANCES $10 000 IND EXING OF MINUTES $4,000 FACILITIES (RENT) $50 000 POSTAGE $5 000 MAINTENANCE/UPKEEP $2 000 SUBTOTAL ADMINISTRATION ADM INISTRATIO N CONTINGENCY $451 200 $60,000 TO TA L ADM INISTRATION $511 200 START-UP COSTS FURNITURE/OFFICE PLANNING/DESIGN $40 000 O FFICE SUPPLIES $10,000 COMPUTER/SOFTWARE $20 000 TELPHONE SYSTEM/INSTA LLA TION $8,000 FAX MACH INE(S) $2 000 PA/RECORDING SYSTEM $7 500 PHOTOCO PIER $8 000 PER SO NNEL SEARCH (MAN AGER ETC) $25,000 MISCELLANEOUS STA RTUP COSTS $10 000 SUBTOTAL START UP START UP CONTINGENCY $130 500 $19,000 1 VILLAGE OF KEY BISCAYNE TRANSITIONAL BUDGET - 1991-92 (A S ADO PTED BY THE BOARD OF TRUSTEES 10/30/91) * 10/31/91 TOTAL START UP C OSTS $149 500 PLANNIN G BUILDING AND ZONING MASTER PLAN D EVELOPMENT B&Z CONSULTA NT (CONTRACTURAL) SUBTO TAL BUILDING & ZONING BU ILD ING AND ZONING CON TINGENCY $110,000 $20,000 $130,000 $3 000 TO TAL BUILDING AND ZONIN G $133,000 PUBLIC WORKS VILLAGE ENGINEER (CONTRACTUAL) PUBLIC WORKS/PROFESSIONAL CONSULTING PUBLIC WORKS PROJECTS $10 000 $10 000 $74,000 SUBTOTA L PUBLIC WORKS $94,000 PUBLIC WOR KS C ONTING ENC Y $14,000 TOTAL PUBLIC W ORKS $108,000 PA RK S/R ECREATION/SOCIAL/CULTURAL CALUSA IM PROVEMENTS PARKS OPERATION SOCIAL/CULTURA L/EQUIPM ENT ACQUISITION/PHISICAL IMPROVEMENTS SUBTOTA L PARKS/REC/SOCIAL/CULTURAL PARKS/REC /SO C/CULT CON TINGENCY $10 000 $40,000 $95 000 $145,000 $20 000 TO TA L PARK S/RECREATION/SO CIAL/CULTURAL $165,000 INSURANCE INSURANCE $20 000 SUBTOTAL INSURANCE $20 000 INSURANCE CONTINGENCY $3 000 TO TAL RISK MANA GEMEN T FIRE/RESCUE CONSULTING COSTS $23 000 $50 000 SUBTOTAL FIRE/RESCUE $50,000 $7 000 FIRE RESCUE CONTINGENCY TOTAL FIRE/RESCUE $57,000 2 Village of Key Biscayne Manager s Proposed Stormwater Utility Budget 1992-1993 02 Stormwater Management Enterprise Fund Trustees Adopted Budget REVENUES 200120 Stormwater Fees 400 000 00 EXPENSES 300150 Administration 22 000 00 300250 Engineering Services 25 000 00 300350 Billing & Collecting 5 000 00 300450 Other Contract Services 10 000 00 300550 Catch Basin Cleaning 15 000 00 300650 Stormwater Emergencies 5 000 00 300750 Litter & Trash Cleanup 5 000 00 300800 Miscc Ilaneous Expense 5 000 00 300900 Debt Service 300 000 00 300950 EPA Monitoring Fee 5 000 00 300990 Contingency 3 000 00 Total Expense 400 000 00 w 26 VILLAGE OF KEY BISCAYNE BUDGET 1991-92 UTILII Y SERVICE 44% 800000 COUNTY St 1SSID171-D 56% 101'4100 RF-VH\UE;TS Total Budget $1 824 700 I VILLAGE OF KEY BISCAYNE BUDGET 1991-92 POLICE TRANSITION 31% $570000 RESERVE 5% $100000 FIRE & RESCUE 3% $5/000 INTEREST EXPENSE 0% c $8000 ADMINISTRATION 28% $511200 EX Total Budget $1 824 700 3 I_\TI TURES PUBLIC WORKS 6% $108000 PARKS/REC/SOC/CULT 9% $165000 S1ART UP COSTS 8% $149500 INSURANCE 1% $23000 Pt ANNINO B&Z 7% $133000 AD VALORUM TAX DOLLAR DISTRIBUTION Sc hool Board (38 3% ) W ater Distn ct (2 3%) Find (0 2% ) County Debt Se rv ic e (4 8%) TAXING AUTHOR ITY Fire Distnct (10 0%) Library (1 5%) Key Biscayne (9 7 %) School Debt (2 1%) Dade County (31 0%) TAX AMOUNT School Board Dade County Fire District Key Biscayne County De bt Se rvi W ate r District School Debt Libra ry Find TOTA L $14 591 $11 813 $3 790 $3 687 ce $1 841 $884 $816 $567 $84 463 215 578 082 924 576 576 616 091 $38 077 121 VILLAGE OF KEY BISCnYNE TRANSITIONAL BUDGET - 1991-92 (AS ADOPTED BY THE BOARD OF TRUSTEES 10/30/91) 10/31/91 TRANSITIONAL POLICE CONSULTING/START-UP COSTS 1 1/2 MONTHS FULL STAFF SUBTOTAL TRANSITIONAL POLICE POLICE CONTINGENCY $250 000 $250 000 $500,000 $70,000 TOTAL POLICE TRANSITION COSTS $570 000 INTEREST EXPENSE $8 000 TOTAL INTEREST EXPENSE $8,000 RESERVE FOR EMERGENCY EXPENSES $100 000 TOTAL RESERVE $100,000 TOTAL EXPENDITURES $1 824,700 ($1,824,700) ENDING BALANCE $0 3 RESOLUTION NO A RESOLUTION OF THE VILLAGE OF KEY BISCAYNE, FLORIDA DETERMINING THE PROPOSED MILLAGE RATE AND THE DATE, TIME AND PLACE FOR THE FIRST AND SECOND PUBLIC HEARINGS AS REQUIRED BY LAW, DIRECTING THE VILLAGE CLERK TO FILE SAID RESOLUTION WITH THE PROPERTY APPRAISER OF METROPOLITk1T DADE COUNTY PURSUANT TO TFE REQUIREMENTS or TEE FLORIDA STATUTES AND THE RULES AND REGULATIONS OF THE DEPARTMENT OF REVENUE or THE STATE OF FLORIDA, ?WVIDING rOR AN EFFECTIVE DATE WHEREAS, on July 1, 1992 the Honorable Joel W Robbins, Property Appraiser of Metropolitan Dade County, Florida, served upon Use Village of Key siscayre a Certification or Taxable Value certifying to the Village of Key Biscayne its 1992 taxable value, and WHEREAS, since tine Village of Key Biscayne will be levying a millage for the first time for the 1992-93 fiscal year budget, there is no rolled -back rate that can be reported to the Property Appraiser of Metropolitan Dade County, as is demonstrated by the Certification of Taxable 4aiue, and WHEREAS, the provisions of Florida Statutes Section 200 065 require that within thirty-five (35) days of service of the Certification of Taxable Value upon a municipality, said municipality shall De required to furnish to the Property Appraiser of Metropolitan Dade County the proposed millage rate and the date, time and place at whic'^ a first public hearing will be held to consider the proposed -pillage and the tentative budget and WHEREAS, the Mayor and the Board desire to announce the dates of the first and second public hearings to the Property Appraiser of Metrnpcsitan Dade County; and WHEREAS, the Mayor and the Board of Trustees have reviewed the figures supplied by the Property Appraiser of Metropolitan Dade county and conferred at a public meeting with the village Attorney and that being otherwise fully advised in the premises NOW, THEREFORE, BE IT RESOLVED HT THE MAYOR AND THE BOARD OF TRUSTEES OF THE VILLAGE OF KEY BISCAYNE, DADE COUNTY, FLORIDA Section 1 That the proposed Tillage for the first public hearing is hereby declared to be mills which _s per thousand dollars of assessed property within the Village of Key Biscayne Section 2 That the date, time and place of the first and second public hearirgs is hereby set by the Mayor and Board of Trustees as follows Date Time Place September 9, 1992 7 00 pm Key Biscayne Elementary School 150 West McIntyre Street Key Biscayne FL 33149 September 29, 1992 7 00 o m Key Biscayne Elementary School 150 West McIntyre Street Key Biscayne, FT 11149 4ertton $ That the Village Clerk and Village Manager are directed to attach the original Certification of Taxable Value to a certified copy of this resolLticr and serve the same upon the Honorable Joe. W Robbins, Property Appraiser of Metropolitan Dade County on or before August 5, 1992 - 2 - t Section 4 Efjprtiva Data This resolution shall be effective Immediately upon its adoption by tho Board of Trustees and approval by the Mayor PASSED AND ADOPTED this any of , 1992 RAFAEL H CONTE, MAYOR ATTEST VILLAGE CLL'RS APPROVED AS TO LEGAL SUFFICIENCY RICHARD JAY WEISS, 4ILLAGE ATTORNEY - 3 - tlz u) 1 a 1 t In u) ca II::: ' iI o tl 34 U$ (0 1 1 p i t H 0 P PII II I cm1 li a 1 1 1 t ( I Cl t t 1 11 111 u of tl t! ,u I f 1� U ,t] t i O U III 1U 1 ID 1 to P I R O ro ro N h1 J I) I9tri 1 11 1 (D It CI to Q P i] N 1 4 in n '11 H K1 (�D i3 r� I 11 l 1 II N (1 q 1 I WWW @ tD ,tl u A P i t O '.tf 'ti p r I ID I ( tot 1 O tit 1 k @ r @ n 1 k 1 It 11 ID 1 )$. 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[II II O H 41 O Cl P1 IA O 11 PI J 0 1 11 11 1 111 10 1 I It II 11 N O t' c H 0 2 0 ONE YEAR - 18 MONTHS GOALS Tourism Board/Aaencv GOALS BEYOND 18 MONTHS Fire Department (_: aaottea ov the Board or Trustees) Long-term capital tla- Master plan Beacnes & 3av Parts & Commu-_t tatter Vi_laae "ac - es Water & Sewer Un-form _anascat_-c anc __cnt.ng Lana act. _ o - SECTION 3 EFw!CTIJ" 7 -TS '"`__ resort -on snail oe e££ect_ve ,.Don aaoption tASSED AND ADOPTED _c J cav oz June 1992 1 =arae1 - Conte, Mayor tv w tittas LA C I , Jfllaae C.erK r ipprovea as to Lace_ S..==_c_e^c dnsaae tittorrev Village of Key Biscayne Mayor RAFAEL CONTE Vice May RAYMOND P SULLIVAN Trustees CLIFFORD BRODY MORTIMER FRIED MICHAEL HILL JOE RASCO BETTY SIME 85 W McIntyre Street Key Biscayne Honda 33149 (305) 365 5511 Fax 365 5556 July 23, 1992 TO HON M$:YOR AND MEMBERS OF THE BOARD OF TRUSTEES FROM C Sea Kiss_nger Villa ager d SUBJECT 1992-92 BUDGET SUMMARY Funds are included in the proposed 1992-93 Annual Operating and Capital Budget for the following programs 1 Administrative Staff of the Village including Village Manager, Village Clerk, Community Development Director, Police Chief, Recreation Director, Part -Time Finance Director, Administrative Assistant and secretarial assistance including salaries and associated costs 2 Contractural services include the following the Auditor, Appraisers, Building Official, Code Enforcement, Engineering, Landscape Architect Legal, and Zoning personnel 3 Establishment of Police Department effective on or before April 1, 1993 4 Take over of Building, Zoning, Planning and Enforcement functions from Dade County on or before October 1, 1992 5 Development of Comprehensive Plan for the Village of Key Biscayne 6 Full year cost of operating Village Offices and other costs including rent, insurance, custodial, utilities, equipment supplies postage fringe benefits, microfilming, codification social security and other taxes, legal advertising and opening the second floor of the Village offices Village of Key Biscayne 7 Establishment of full service Parks and Recreation Department including the take over and improvement of Calusa Park, program development to serve all age groups, special events program, tennis programs through the County, field maintenance, contribution to Key Biscayne Athletic Association for program development and field maintenance 8 Establishment and financing of a Stormwater Utility to initiate a Comprehensive capital program to alleviate the flooding and the liter problems on our streets 9 Continuation of the beautification program that includes the make over and maintenance of Crandon Boulevard, improvement and maintenance of other medians and cul-de- sacs, development of walkways along Fernwood Road and Harbor Drive, and general improvement of other public areas VILLAGE MANAGER'S BUDGET MESSAGE The preliumnary 1992-1993 buctpt yes submtted to tie Village of Key Biscayne Board of 'Trustees on July 23, 1992 at the tine of adopting a prgreed natter far the 1992-1993 Baal year That nnffag rate is 4% less than tie acuity rate for num:kcal senates fix 1991-1992 Ile Farpo ed rate for tte 1992-7993 Village Cparating adopt is $2 28 per tha>serrd of assessed property value based on January 1, 1992 figures established by the Dade qty property appraiser The property tax levied by the Village replaces the nwuicipal services levy previously strum at the county tax q, 11 Village pigsty is rgseaad. less than 10% of the total property tax bill wnucn includes county, school, fire district, and the pity tax levies of other p,nt,r scenes The $2 81 ter thousand nallage of the fire district is over 20% higner than the Village levy for police and all other Village services The eoranuic unract or Hurricane Ala e N caner be accurately measured at this tine rtuner, omanderatim nust be grvei to the covic us effects rn loth re ues err! expanses on the revenue side the rollowing items have been reduced Reductions - Major revenue items Initsai Proposed Budget Reduction Budget Utility taxes 1,000,000 150,000 850,000 Franchise taxes 320,000 70,000 450,000 Increases 433,772 State shared revenues At the ture the initial beget was prepared, it yes not anticipated that state revenue sharing would be available to the Village until as least the 1993-1994 fiscal year 'Ile Villacp has sure been datenned by the relent state agances to be eligible 9 for the the following state revenues The amounts shown are based upon determinations made by Estimating Committee, and have also been reduced State Revenue General state revenue sharing Half cent sales tax Cigarette tax TOTAL State Estimate Budget 120,000 96,000 388,000 330,000 9,000 7,772 517,000 433,772 The Village has already received monthly payments of general revenue sharing and cigarette taxes Half cent sales tax payments will be received after the beginning of the fiscal year on October 1, 1992 County shared revenues Beginning October 1, 1992 the Village will begin to receive it s share of the 6 cent local option gas tax Expenditures The original 1992-1993 Draft Budget provided funds for the Village to establish the following major services Administrative staff of the village including Village Manager, Village Clerk, Community Development Director, Police Chief, Recreation Director, Part-time Finance Director, Administrative Assistant, and secretarial assistance including salaries and associated cost Contractural services include the following the Auditor, Appaisers, Building Official, Code Enforcement, Engineering, Landscape Architect, Legal, and Zoning personnel Full year cost of operating Village Offices and other costs including rent, insurance, custodial, utilities, equipment, supplies, postage, fringe benefits, microfilming, codifihation, social security and other taxes, legal advertising and opening the second floor of the Village Offices Establishment and financing of a Stormwater Utility to initiate a Comprehensive capital 10 program to alleviate the flooding and the liter problems on our street Police A fully operational Village Police Department at an estimated first year cost of $3,000,000 00 including start-up cost of vehicles and equipment Building and Zoning Effective September 1, 1992, the Village has established and is operating a full service Building and Zoning Department under the direction of the Community Development Director Code Enforcement following LIL adoption of the Code Inforcement Ordinance, code enforcement services are being performed under contract with the Village s consultant engineer Recreation Department The development of an all inclusive recreational program including salaries, Calusa Park Operations, assistance to the Key Biscayne Athletic At sociation, Community Programming, equipment purchases and other requirements Budget Reporting As with revenues, all expenditures will be monitored and the Village Board of Trustees will continue to receive budget status reports in the monthly financial statements Reimbursable Hurricane Disaster Expenses All direct hurricane related expenses of the Village are to be reimbursed by FEMA, the 11 7, Village of Key Biscayne Managers Proposed Operating Budget 1992-1993 EXHIBIT 1 REVENUES < 1991 — 1992 > < 1992 — 1993 > BUDGET TO 8/31/92 FULL YEAR MANAGER BOARD PROPOSED ADOPTED _ ProperW_Taxes 311100 Ad Valorem Tax 3 502 728 00 311110 Deliquent Tax Penalties 0 00 Total Property Taxes 0 00 0 00 0 00 3 502 728 00 0 00 Franchise Taxes 313100 Electricity FP&L 130 000 00 450 000 00 313200 Telephone —SO Bell 313400 Gas 313500 Cable TV _ _ _ _ 38 737 70 X300 00 40 000 00 Total Franchise 0 00 38 737 70 172 300 00 490 000 00 0 00 Utility Taxes 314000 Electricity 700 000 00 736 406 53 1 000 000 00 850 000 00 314200 Telecommunications 100 000 00 314300 Water 314400 Gas Total Utility Taxes 800 000 00 736 406 53 1 000 000 00 850 000 00 0 00 Licences & Permits 321200 Occupational Lic 46 87 100 00 20 000 00 322100 Building Permits 168 75 200 00 100 000 00 329100 Other LIc & Permits 400 00 5 000 00 1 000 00 Total Lic & Permits 0 00 615 62 5 300 00 121 000 00 0 00 Non —Operating Revenue 360100 Proceeds Of Loans 0 00 0 00 0 00 0 00 0 00 State Shared Revenue _ 335100 Cigarette Tax 1 559 82 1 840 00 7 772 00 335120 State Revenue Sharing 20 264 00 30 396 00 96 000 00 335150 Alcohol Beverage Licence 335180 Half Cent Sales Tax 330 000 00 k Total State Shared Revenue 0 00 21 823 82 32 236 00 433 772 00 k 000 County Shared Revenue 338300 Local Option Gas Tax 96000 00 338901 School Crossing Charges 1,00000 Total County Shared Revenue 1 024 700 00 0 00 600 000 00 97 000 00 0 00 13 Village of Key Biscayne Managers Proposed Operating Budget 1992-1993 EXHIBIT 1 < 1991 — 1992 > < 1992 — 1993 > BUDGET TO 8/31/92 FULL YEAR MANAGER BOARD PROPOSED ADOPTED 341200 Zoning Hearing Fees 0 00 10 000 00 341920 Elections —Qualification Fees 341930 Cert Occupancy 5 000 00 341940 Code Violations Fines 342100 Police Services 342110 Fines & Forfeitures 342200 Alarm Fees 342210 Copy Charges 75 95 100 00 200 00 342220 Miscellaneous Income 1 858 89 2 000 00 500 00 720100 Recreation Fees _ _ _ 1 000 00 Total Charge For Services 0 00 1 934 84 2 100 00 16 700 00 0 00 _ Other Revenue 361100 Interest Earned 3 669 65 4 200 00 5 000 00 366900 Donations _ Total Other Revenue _ 0 00 _ 3 669 65 4 200 00 _ 5 000 00 _ —0-99 Revenue Grand Total 1 824 700 00 803 188 16 1 816 136 00 5 516 200 00 0 00 14 Village of Key Biscayne Managers Proposed Operating Budget 1992-1993 r 1991 — 1992 > < 1992 — 1993 EXHIBIT 1 EXPENSE Elected Officials 410404 Administrative Expenses 410541 Membership and Dues 410542 Conferences and Seminars Total Elected Officials BUDGET TO 8/31/92 FULL YEAR MANAGER BOARD PROPOSED ADOPTED 14 000 00 14 000 00 1 382 66 1 382 66 Administration 420120 Salary —Village Manager 60 000 00 23 798 10 420121 Salary —Village Clerk 30 000 00 18 695 55 420122 Salary —Finance Directo r 40 000 00 420124 Sal —Other Admin Personnel 80 000 00 9 686 34 420404 Administrative Expenses 34 200 00 3 420 82 420541 Membership And Dues 3 000 00 1 053 81 420542 Confere nces an d Seminars 420543 Travel 5 000 00 1 030 31 420991 Contingency _ 60 000 00 _ _ 0 00 To tal Administration 312 200 00 57 684 93 Village Attorney 460312 Professional Fe es —Village Attorney 460315 Professional Se rvices —La wsuits 460319 Other Pofessio nal Fees 460330 Court Cost And Fees 460499 Other Expenses Total Village Attorney Department of Community Affairs 465120 Salary — Director 465121 Salary — Secretary 465400 Advertising & Promotion 465543 Travel Total Depa rtment of Community Affairs 150 000 00 150 000 00 0 00 0 00 5 000 00 5 000 00 5 000 00 15 000 00 82 500 00 30 000 00 40 000 00 95 500 00 34 200 00 5 000 00 7 500 00 2 500 00 0 00 297 200 00 0 00 86 072 66 115 000 00 90 000 00 5 000 00 3 000 00 200000 86 072 66 0 00 215 000 00 40 000 00 20 000 00 25 000 00 10 000 00 0 00 0 00 0 00 0 00 95 000 00 0 00 0 00 15 Village of Key Biscayne Managers Proposed Operating Budget 1992-1993 < 1991 — 1992 > < 1992 — 1993 > EXHIBIT 1 BUDGET TO 8/31/92 FULL YEAR MANAGER BOARD PROP OSED ADOPTED Non —Departmental 470125 Accumulated Time 3 500 00 470210 Payro ll Taxes (FICA) 30 000 00 470222 Retirement Contribution 7 425 00 470230 Life Health and Disability Ins 15 517 00 470240 Workers Compensation 5 000 00 470250 Unemplo yment Tax 7 50000 470318 Prof Services —Village Engineer 10 000 00 40 000 00 470319 Prof Services —Ind dent Audit 10 000 00 11 500 00 470320 Prof Services —Appraisers 7 500 00 470321 Committee Expenses 5 000 00 470321 Prof S ces—Landscape Architect 35 000 00 470410 Telephone 7 500 00 470420 Postage 5 000 00 670 80 0 00 2 500 00 470430 Utility —Electricity 10 000 00 5 970 21 10 000 00 470432 Utility Water and Sewer 2 500 00 470440 Rental —Village Hall 50 000 00 42 150 00 470442 Leased Equ ipment 10 000 00 470450 Comprehensive Liability Ins 20 000 00 2 878 00 20 000 00 470460 Maintenance And Repairs 2 000 00 170 40 7 500 00 470470 M icrofilming/Record Retention 2 500 00 470475 O rdinance Codification 10 000 00 5 000 00 470476 Indexing Minutes 4 000 00 750 00 3 000 00 470480 Legal Advertising 25 000 00 17 211 28 25 000 00 470490 Newsletter 16 000 00 470510 Office Supplies 8 000 00 4 228 66 6 000 00 470520 Car Allo wances 10 000 00 470643 Furniture And Fixtures 35 000 00 470645 Equipment 10 000 00 470991 Continency 4 000 00 _ '175 000 00 To tal No n —Departmental 158 000 00 31 879 35 0 00 557 592 00 0 00 Debt Service 480725 Interest Loans t3,000 00 210 27 Total Debt Service 8 000 00 210 27 0 00 0 00 0 00 Building & Zoning Department 610300 Building Official 46 800 00 610350 Building & Zoning Inspectors 30 000 00 21 317 70 40 000 00 610360 Printing/postage _ 1 750 00 Total Building & Zoning 30 000 00 21 317 70 0 00 0 00 88 550 00 000 16 Village of Key Biscayne Managers Proposed Operating Budget 1992-1993 EXHIBIT 1 < 1991 — 1992 > < 1992 — 1993 > BUDGET TO 8/31/92 FULL YEAR MANAGER BOARD PR OPOSED ADOPTED P olice 710120 Salaries — Sworn Police Officers 710121 Salaries Overtime 710123 County Contracted Services 710130 Salaries Dispatch and Clerical 710150 Police lncentke Pay 710180 Police Consulting 710210 Fringe Benefits 710400 Investigation Expense 710450 Insurance — Law Enforcement Liability & Vehicles 710490 Confidential Info rmants Fund 710524 Unifo rms 710525 Vehicle Maintenance 710527 Photography 710528 Ammunition 710541 Membership Subs and Dues 710542 Training and Seminars 710630 Police Facilities 710640 Police Vehicles 710645 Police Equipment 710991 Contingence To tal Police Fire 720318 Fire Consulting 720991 Contingency Total Fire 250 000 00 250000 00 0 00 628 250 00 82 500 00 1 320 000 00 149 350 00 6 600 00 5 000 00 258 502 00 2 500 00 58 500 00 1 000 00 35 903 00 99 500 00 5 000 00 5 000 00 5 000 00 72 650 00 9 500 00 177 095 00 78 150 00 70 000 00 _ 570 000 00 0 00 0 00 3 000 000 00 0 00 50 000 00 50 000 00 7 000 00 57 000 00 0 00 0 00 50 000 00 0 00 Community De velopment 600120 Salary —Director 50 000 00 600125 Salary —Secretary 20 000 00 I 600318 Master Plan 106 399 00 281 99 200 000 00 600219 Master Pla n an d Signs Etc 3 601 00 1 090 26 600345 Special Masters 5 000 00 600575 Printing/Postage 1 750 00 600585 Code Enforcement Officer 0 00 15 000 00 600595 Miscellaneous Expense 5 000 00 600991 Contingency 3000 00 0 00 Total Community Development 113 000 00 21 574 21 0 00 296 750 00 0 00 17 Village of Key Biscayne Manager s Prop osed Operating Budget 1992-1993 < 1991 — 1992 > < 1992 — 1993 > EXHIBIT 1 BUDGET TO 8/31/92 FULL YEAR MANAGER BOARD PROPOSED ADOPTED Public Works 800120 Salaries —Regular 800130 Salaries —Overtime 800340 Contractu al Svcs 800345 Consu lting Svcs 800460 Maintenance and Repairs 800500 Maintenance Contracts 800641 Vehicles 800645 Equipment 800991 Co ntingency 74 000 00 10 000 00 14 000 00 To tal Public Works 98 000 00 Parks And Recreation 820120 Salary —Director 820130 Salary —Secretary 820131 Program Salaries 820485 Specia l Events 820520 Parks Operations &Facilities Rentals 820521 Social/Cultural/Eqpt/Acq/Physicallmprvmnts 820522 Program Supplies 820523 Program Equipment 820524 Uniforms 820630 Park Impro vements & Maintenance 820635 Key Biscayne Athletic Club 820641 Miscellaneo us 820991 Contingencies Total Parks And Recreation 40 000 00 95 000 00 10 000 00 50 000 00 37 503 00 125 000 00 765 00 10 000 00 50 000 00 30 000 00 20 000 00 10 000 00 000 38 268 00 0 00 295 000 00 302 78 2 780 00 40 000 00 20 000 00 30 000 00 10 000 00 40 000 00 70 000 00 10 000 00 10 000 00 2 500 00 25 000 00 25 000 00 40 000 00 0 00 20 000 00 165 000 00 3 082 78 0 00 322 500 00 0 00 Capital O utlay I 830641 Office Furniture 40 000 00 37 105 71 830645 Equipment 15 000 00 10 371 00 830646 Computers 17 500 00 3 027 30 830647 Video and Sound Equipment 10 000 00 7 855 50 830648 Telephone 3 000 00 1 095 69 830648 Reserv e fo r Capital Expenditures 0 00 0 00 283 608 00 Total Capital Outlay 85 500 00 59 455 20 0 00 283 608 00 0 00 18 0 4 ELECTED STATE OFFICIALS I I 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