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HomeMy Public PortalAboutComprehensive Annual Financial Report Fiscal Year Ended 09-30-93.tifNAN :7 : ., > \wa:»�\ HISTORY OF KEY BISCAYNE y Biscayne is a seven mile long two mile wide bamer island An ideal vacation destination Key Biscayne also boasts numerous restaurants retail and specialty shops sports facilities and marine ctivities and attractions many with an ecological and environmental focus Roughly a half hour from Miami International Airport the island is located southeast of downtown Miami between Biscayne Bay and the Atlantic Ocean Access is via the Rickenbacker Causeway or boat Recent archeological excavations suggest that the Tequesta Indians lived on Key Biscayne over 1 000 years ago Ponce de Leon discovered the island in 1513 naming it Santa Marta and claiming it for Spam In 1819 the United States purchased Florida making it a U S Temtoty The United States government built the Cape Florida Lighthouse in 1825 Having survived sabotage from Confederate soldiers during the Civil War and Indian attacks it remains South Florida s oldest standing structure and Key Biscayne s most famous landmark In 1908 William J Matheson began buying up some of the older homesteads and within 20 years his family owned 1 700 of the island s 2 100 acres In 1940 the Matheson heirs made a deal with Dade County to donate the northern half of their Key Biscayne holdings to the county for use as a park if the county would construct a causeway connecting the island to Miami Although bond issues to build both the causeway and the park passed World War II delayed their construction Finally on November 9 1947 ceremonies celebrated the opening of Rickenbacker Causeway linking Key Biscayne with the mamland, and the transfer of the two northernmost miles of Key Biscayne to Dade County for Crandon Park Access to the Key increased the marketability of the remaining Matheson land which was destined to become the residential and resort community now known as the Village of Key Biscayne Rickenbacker Causeway was named for Eddie V Rickenbacker a World War I Amencan fighter pilot and recipient of the Congressional Medal of Honor who later pursued careers in the automotive and aviation industries Crandon Park was named for Charles H Crandon Chairman of the Dade County Commission who was a catalyst in making the causeway and the park realities Construction was begun on the island s first residential development in 1950 by the Mackie Brothers followed by Key Biscayne s original shopping plaza and hotel The population increased from 29 residents in 1950 to 2 500 during the next five years The Village of Key Biscayne became an incorporated municipality on June 18 1991 The Village s current year round population is just under 8 900 Special thanks to local author Joan Gill Blank for assistance in the preparation of this section Front Cover Photograph The oldest historical landmark in South Florida the lighthouse stands in the Bill Baggs Cape Florida State Recreation Area located on the southern tip of Key Biscayne The Cape Florida Lighthouse is undergoing restoration that will be completed by July 1996 It will be restored to its original 1825 state including the replacement of some 20 000 bricks installation of a 94 foot high 103 step iron staircase installation of a 24 foot high gray iron and glass watchtower and a new Fresnel lens light At the same tune the structure s five acre grounds are being returned to a 19th Century appearance The cover photograph was taken in February 1996 a 0 0 LI U U U U C 0 rr, r. F L. 7 COMPREHENSIVE ANNUAL FINANCIAL REPORT of the Village of Key Biscayne, Florida for the Fiscal Year Ended September 30, 1993 Prepared by The Finance Department 0 0 E 0 C THIS PAGE INTENTIONALLY LEFT BLANK VILLAGE OF KEY BISCAYNE, FLORIDA COUNCIL - MANAGER FORM OF GOVERNMENT VILLAGE COUNCIL Rafael Conte Mayor Michael Hill Councilman Clifford Brody Vice -Mayor Betty Q Sime Councilwoman Joe I Rasco Councilman Raymond P Sullivan Councilman Mortimer Fned Councilman VILLAGE MANAGER C Samuel Kissinger VILLAGE CLERK Guido H inguanzo Jr r VILLAGE ATTORNEY Weiss Serota & Helfman P A r FINANCE DIRECTOR Jack Neustadt r L_ INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS Rachlin & Cohen r U C THIS PAGE INTENTIONALLY LEFT BLANK VILLAGE OF KEY BISCAYNE FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED SEPTEMBER 30 1993 TABLE OF CONTENTS PAGE I INTRODUCTORY SECTION Letter of Transmittal i Certificate of Achievement viii Village of Key Biscayne Organization Chart ix II FINANCIAL SECTION INDEPENDENT AUDITOR S REPORT 1 GENERAL PURPOSE FINANCIAL STATEMENTS (COMBINED STATEMENTS OVERVIEW) Combined Balance Sheet All Fund Types and Account Groups 3 Statement of Revenues Expenditures and Changes in Fund Balance General Fund 4 Statement of Revenues and Expenditures Budget and t6., Actual General Fund (*Budgetary Basis) 5 Statement of Revenues Expenses and Changes in Retained Earnings Stormwater Utility System 6 Statement of Cash Flows Stormwater Utility System 7 Index to Notes to Financial Statements 9 Notes to Financial Statements 11 COMBINING AND INDIVIDUAL FUND AND ACCOUNT GROUPS STATEMENTS AND SCHEDULES a. r GENERAL FUND r 7 )Balance Sheet 19 Schedule of Revenues and Expenditures Budget and Actual (Budgetary Basis) 20 r �'' '—','Y 4,,zFIDUCIARY FUND Combining Balance Sheet Agency Funds_,, 23 Statement of Changes in Assets and Liabilities Deferred Compensation Plan 24 Statement of Changes in Assets and Liabilities Defined Contribution Plan 25 ACCOUNT GROUPS GENERAL FIXED ASSETS ACCOUNT GROUP Schedule of General Fixed Assets By Source 27 Schedule of General Fixed Assets By Function and Activity 28 Schedule of Changes in General Fixed Assets By Function and Activity 29 GENERAL LONG TERM DEBT ACCOUNT GROUP Schedule of General Long Term Debt 31 VILLAGE OF KEY BISCAYNE FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT FISCAL YEAR ENDED SEPTEMBER 30 1993 TABLE OF CONTENTS (CONTINUED) Q F L PAGE III STATISTICAL TABLES (SUPPLEMENTAL DATA) Comments on the Statistical Tables 33 General Government Expenditures by Function 35 General Revenues By Source 36 Assessed and Estimated Actual Value of All Taxable Property 37 Property Values Construction and Bank Deposits 38 Utilities Service Tax Revenue By Source 39 Franchise Revenue By Source 40 Interest Revenue By Source 41 Principal Taxpayers 42 Demographic Statistics 43 Miscellaneous Statistical Data 44 gg IV SUPPLEMENTARY AUDITOR S REPORTS SECTION Independent Auditor s Report on Internal Control Structure in Accordance With Government Auditing Standards 45 Independent Auditor s Report on Compliance in Accordance With Government Auditing Standards+ 3 47 { a w 4 Independent Auditor s Report on Schedule of Federal Financial Assistance 49 I- a Schedule Hof Federal Financial Assistance `: w k _+ -''"'4� r 50 Independent Auditor s Report on Internal Control xi Structure psed In Administering Federal Financial AssistanceaPr`ogrSntsr 4 r t" I ` 51 Independent Auditor's Report on Complia ce4witlia 4 General Requirements I^ 1. 1 s= *14 1 i i 1 54 {j r r t "r Independent Auditor's Report on Compliance with Specific Requirements Applicable to Major Federal__ Financial Assistance Programs+ d F _1w> + 't �r 1 55 f$ „1/4. ,, Psw- $ fi �'. Antt t Introductory Section y t - Act �w { War F ass L i 1 11age Count 1 John F Fe t Hato Joe I Rasco 1 e I1ai or Mott mer F d Raul Llorente Beth Sun Ral mond P Sull John u d VILLAGE OF KEY BISCAYNE Department of Finance and Admimstratn e Sen ices December 2 1993 The Mayor and Honorable Members of the Village Council Village of Key Biscayne Florida The Comprehensive Annual Financial Report of the Village of Key Biscayne for The fiscal year ended September 30 1993 is hereby submitted Responsibility for both the accuracy of the data, and the completeness and fairness of the presentation including all disclosures rests with the Village To the best of our knowledge and belief the enclosed data are accurate in all material respects and are reported in a manner designed to present fairly the financial position and results of operations of the various funds and account groups of the Village All disclosures necessary to enable the reader to gain an understanding of the Village's financial activities have been included The comprehensive annual financial report is presented in four sections The introductory section includes this transmittal letter the Village's organizational chart and a list of principal officials The financial section includes the auditor's report on the financial statements and the individual fund and account group financial" statements and schedules The statistical section includes selected financial and demographic information The fourth section contains the Report on Internal Control Structure and the Report on Compliance with Laws and Regulations and the Single Audit Reports submitted by our auditors Government Structure The Village of Key Biscyane was incorporated on June 18 1991 and operates under a Council Manager form of government The Village Council is comprised of the Mayor and six members and is responsible for enacting ordinances resolutions and regulations governing the Village as well as appointing the members of various advisory boards the Village Manager Village Attorney and Village Clerk As Chief Administrative Officer the Village Manager is responsible for enforcement of laws and ordinances and appoints and supervises the department heads of the Village 85 West McInn re Street hey Bisca\ ne Florida 33149 (305) 365 8903 Fax (305) 365 55,6 MI SIO\STATEMENT TO PROVIDE A SAFE QL ALi1S CO\f\R \ITl ENVIRONMENT FOR ALL ISLANDERS THROt GH RESPONSIBLE GOVERNMENT 1 ECONOMIC CONDITIONS AND OUTLOOK General Information Location Q E U Key Biscayne is a barrier island situated between the Atlantic Ocean to the east and Biscayne Bay to the west The island is located just south of Virginia Key a separate island connected to the mainland south of downtown Miami by the Rickenbacker Causeway The 1990 U S Census population was 8 854 and another 4 000 reside on the island seasonally The Village an incorporated municipality of approximately 1 25 square miles is located on the Island of Key Biscayne and is bordered to the north by Crandon Park a 960 acre county park administered by Dade County and to the south by Bill Baggs Cape Florida State Recreation Area wait of approximately 600 acres DISLOCATION EVENTtAND ITS IMPACT, On Monday August 24 1992, Hurricane Andrew paid a visit to Key Biscayne making an impact that will be:felt for decades Water'caused floo'dting of homes schools busuiesseS,'hdtets streets "and landscaping Wind did additional damage to structure and Ver �, �t1Q {` f , It 411' y i ¢ MANOR D mg the to tta year of in rpora6on rn$ t s 5 oi adCroun Property taxes for the year, were `as'sessed, collected and retaine, a Cohn£ F The Village advised Dade County` as jrovibed in the tnterlocral,agreement with the count, t)iat the Village Police Department would be activated on March 1 1993 and the V4 l , ,e Firgh*Vithe{D ppartment'oul'd be activated`dntctb' tr 1 1993 ,e agemS n i� ` d1�ed kthet19'93°^94 Genital Fun1f4-Bu get obi r5eptemiber i27 4. it k TOtiS }`' t¢ t " 4 b i rgi ,^0 LI_ P 11 1 t frfk� 1, I FINANCIAL INFORMATION Accounting System, Internal and Budgetary Control The Village's accounting records for governmental funds operations are maintained on a modified accrual basis with revenues being recorded when available and measurable and expenditures being recorded when the services or goods are received and the liabilities are incurred Budgetary control is maintained at the fund level Expenditures that could result in an overextended balance are not released until additional appropriations are made available Internal accounting controls have been designed to provide reasonable but not absolute assurance regarding safeguarding of assets against loss from unauthorized use or disposition and the reliability of financial records for preparing financial statements and maintaining accountability The concept of reasonable assurance recognizes that the cost of control should not exceed the benefits likely to be derived and the evaluation of costs and benefits requires estimates and judgement by management All internal control evaluations occur within the above framework We believe the Village's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions Reporting Entity and its Services The Village includes for financial reporting purposes in conformance with NCGA Statement 3 all funds and account groups that are controlled by or dependent upon the Village Council The Village currently provides the following services for its citizens Public Safety Police and Fire Rescue Planning and Zoning Building Permits Public Works Parks and recreation facilities Development General and i i Administrative services ` 1 4 i Reporting Standards The form and content of the Comprehensive Annual Financial Report and the accompanying financial statements and statistical tables were prepared in conformance with standards set forth by 1 Governmental Accounting Standards Board (GASB) 2 Financial Accounting Standards Board (FASB) 3 National Council on Governmental Accounting (NCGA) 4 The Auditor General State of Florida 5 The Charter of the Village of Key Biscayne 6 The Government Finance Officers Association of the United States and Canada General Government Functions The General Fund is the general operating fund of the Village General tax revenues and other receipts that are not allocated by law or contractual agreement to some other fund are accounted for in this fund General operating expenditures fixed charges and capital improteinent costs dot paid through otlldr funds are paid from this fund The amount of revenues from various sources and their percent to total are shown in the following schedule 1/4o ',ivas: 4 A rP4$ L' 1 Revenues Revenu'eSdiif es UtilitilTa*es"t Franch2etei!eeS PropertyYTa>HS� h Intergoverniii Sx 4 Licensee $and'1Opimits Charges for"S&ivices` Impact Fees Donations Other Interest FEMA Hurricane Loss Grant Revenue Economic Development Grant Gain on ,Sale of Investments �r 9 6 Total Revenues Amount r $1,212,084 625 015 3 536 480 I X718 366 308,676 $ r' 50f057 1,100000 21 343 63 889 121 676 1,165 864 552 749 50 000 83,197 'Percent* of Total d 4 4 < ;3'N K j, 12 6% 6 5% 36 8% 47 3 2% 5% 11 4% 2% 7% 1 3% 12 1% 5 8% 5% 9% s9.6�, 10.196 JQQ,Q% The Intergovernmental revenue source represents state shared revenues for which the Village qualified as of July 1 1992 L io Expenditures (Budgetary Basis) Percent Function Amount of Total r r ria General Government $ 495 454 8 2% Public Works 185 257 3 1% Economic Development 36 952 6% Community Development 406 055 6 7% Parks and Recreation 240 794 4 0% Public Safety 2,790 379 46 0% Hurricane 1 251 264 20 6% Non -Departmental 421 619 7 0% Capital Outlay Total Expenditures 237,513 3 8% s6.065.287 194,9% An analysis of changes from fiscal 1992 is not meaningful since fiscal 1993 is the first full year of operations Fiduciary Funds Fiduciary Funds are Trust and Agency Funds established for the purpose of accounting for assets held in a trustee capacity or as an agent for individuals private organizations and other government As of September 30 1993 the following were recorded as Fiduciary Funds Deferred Compensation The Deferred Compensation Fund accounts for certain deferred compensation plans offered by the Village for its employees These plans were created in accordance with Internal Revenue Codes Sections 457 and 401 The plans managed by independent plan administrators permit employees to defer a portion of their salary; until future years The Deferred Compensation fund had $25 647 in investments for the fiscal year ended September 30 1993 t - , r r P - Cash Management r The Village had two cash management vehicles in this first fiscal year an investment account or money market account in the Key Biscayne Bank under an agreement i which provides for overnight investments of both the investment account and the operating account In addition the Village has an investment account with the Florida Local Government Trust Fund administered by the State Board of Administration which as of September 30, 1993 had a balance of $5 121 802 This will be the primary cash management vehicle for surplus funds v Department Administration The Village established a one million dollar line of credit with the Key Biscayne Bank The Village on September 22 1992 borrowed $250 000 against that Credit Line to pay contractors hired to remove debris caused by Hurricane Andrew This loan was repaid on October 23 1992 Risk Management The Village is insured with the Florida Municipal Insurance Trust for liability and property coverages and with the Florida Municipal Self Insurance Fund for Workers Compensation coverage The liability limit under the policy is $5 000 000 Enterprise Funds Enterprise Funds are established to finance and account for the acquisition operation and maintenance of facilities and services and the cost of providing these goods and services on a continuing basis is financed through the collection of charges from users so For the 1993-94 Fiscal Year the Village Council established a budget for the Stormwater Management Utility Fund The Village is in the process of having the engineering firm of Williams Hatfield and Stoner design and prepare plans for the" Stormwater Management System r FixedttAssets, t , ,d& F a � 5 t 4!tickk., *$►4n , Ili The generaltfixe assets oftle i lage a those assets used in the performance of m general;govbmmental f°33itct ons`r�racco°rdahce with generallyyaccepted accounting pnnciples for localigovemments ;tfi 'Vill'age doesInofrecord deprectatton, on general:1 1 fixed assets nor does itirecord r ad's 'ridges curbs and gutters streets and sidewalks drainage systems, and similar asets eantoble and of value only to the Village ' Assets are recorded at''cpst except &nations which are recorded at fair market 47alue at the date of iecehptt(, sdf September, 30; 19j93 ?the general fixed assets acquire4sni'ountatoiS$4&0,2329" y � 11214 -Cr fi t.C'-d dh r+1n q. r' e dent Audit 1,40t Provisro9ns in the State Statutes tregnire4an annual audit of the,bookslof account financial fdCords and transactronsi'af ti administrative departments of the Village b'y mdejiendent Certified Public ASouthants PThiis r"equirement 4ias-been complied with - and the auditor's report has been included in this report , C U U 7 vi Certificate of Achievement for Excellence in Financial Reporting r The Government Finance Officers Association of the United States and Canada (GFOA) awards a Certificate of Achievement for Excellence in Financial Reporting The Certificate of Achievement is the highest form of recognition for excellence in state and local government financial reporting In order to be awarded a Certificate of Achievement a government unit must publish an easily readable and efficiently organized Comprehensive Annual Financial Report whose contents conform to program standards Such reports must satisfy both generally accepted accounting principles and applicable legal requirements The fiscal 1992 report received the Certificate a copy of which is included in this report Acknowledgements The preparation of this report could not have been accomplished without the efficient and dedicated services of the staff of the Village We express our appreciation to all members of the Staff who assisted and contributed to the preparation of this report A special vote of thanks and appreciation is also extended to the firm of Rachlin and Lohen for their professional approach and high standards in the conduct of their independent audit of the Village's financial records and transactions Respectfully submitted C Samuel Kissing Village Manager e ail Jack Neusta t Finance Director vii Certificate of Achievement for Excellence in Financial Reporting Presented to Village of Key Biscayne, Florida FoY- Its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 1992 A Cemficate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of thetUmted States and Canada to 'govemment units and public employee retirement 1,s systemslv'hose cdrn rehensive annual financial ' $reports ( a) achieve the highest stand Eovemment accounting re i1` and # i*tci epottmg " 4 a � R &•44-1-0C at President its; "CW4 Executive Director 1 L 17iii 1 N X ,y Lrjx 4w VIL'LJ�4t GIERKC n VILLAGE OP KEY BISC AYNE, FLO RID A ORGAN IZATIONAL CHA RT VfI,t4AGE COUNC 4 VILLAGE MAYOR A VILLAGE ATTORNEY PUBS ,V46.5 , LsIG SAL /ECONOMIC DEVELOPMENT GENERAL COVE EN" PARKS F.L. RECREATION UILDING 2ON1NG AND1 PLANNING •ow O H b INDEPENDENT AUDITOR'S REPORT 4 M 4 Financial Section RACHLIN & COHEN CERTIFIED PUBLIC ACCOLNTA'NTS & CONSL LTANTS 48 r. Rs P Al Assoc r-1' L—, i DA 1320 SOUTH DIXIE FIIGHWAI PENTHOUSE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (305) 667 0412 BROWARO (305) 764 7717 FAX (300) 66.8 74.86 Independent Auditor s Report 700 SOUTHEAST THIRD A\ ENl E SUITE 400 FT LAUDERDALE FLORIDA 33316 1102 TELEPHONES BROW 4RD (306) 764 7717 DADE (305) 667 0412 FAx (308) 764 7835 To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida We have audited the general purpose financial statements of the Village of Key Biscayne Florida as of September 30 1993 and for the year then ended as listed in the table of contents These general purpose financial statements are the responsibility of the Village s management Our responsibility is to express an opinion on these general purpose financial statements based on our audit We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and discloft.res in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that our audit provides a reasonable basis for our opinion In our opinion the general purpose financial statements referred to above present fairly in all material respects the financial position of the Village of Key Biscayne Florida at September 30 1993 and the results of its operations and cash flows of its enterprise fund for the year then ended in conformity with generally accepted accounting principles Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole The combining and individual fund and account group financial statements and schedules for the year ended September 30 1993 as listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements of the Village of Key Biscayne Florida Such information has been subjected to auditing procedures applied in the audit of the general purpose financial statements and in our opinion is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole The information shown in the statistical section listed in the table of contents has not been subjected to the auditing procedure applied in the audit of the general purpose financial statements and accordingly we express no opinion thereon Coral Cables Florida December 2 1993 MEMBER OF SUMMIT INTERNATIONAL ASSOCIATES INC WITH OFFICES IN PRINCIPAL CITIES THROUGHOUT THE W ORLD MEMBER OF THE AMERICA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTSDIVISIONFOR SEC PRACTICE SECTION AND THE PRI\ ATE COMPANIES PRACTICE SECTION ASE\ HER OF THE FLORIDA INSTITUTE OF CERTIFIED PL BLIC ACCOLNTA TS THIS PAGE INTENTIONALLY LEFT BLANK 4 f 1 4 t 7 r 4 9 r-� F a f-" l ` 6 i via.7.AGE . REF .,J' bCA ..p EL. uA f ) r — - a F to COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1993 (WITH COMPARATIVE TOTALS FOR SEPTEMBER 30 1992) —Governmental Proprietary Fiduciary Fund Type Fund Type Fund Type <e General 4 ASSETS AND OTHER DEBITS Cash $4 435 374 Investments At Market Due From FEMA 91 515 Due From Other Funds 115 410 Deposits on Contracts � 403 794 Restricted Assets Cash 1}100 000 ; General Fixed Assets Amount to be provided for General Long term Debt Total Assets and Other Debits 36,1464093 JIABILITIES. FUND BALANCE AND OTHER CREDITS LIABILITIES A counts Payable and Accrued Expenses Due to Other Funds Note Payable Deferred FEMA Revenue Deferred Rent Deferred Benefits Payable Note Payable FEMA Total Liabilities FUND BALANCE AND OTHER CREDITS Investment in General Fixed Assets Enterprise Agency A count Groups T tale (Memo ndum Only) General G neral Fix d As is j,ong T rm Debt 1993 1992 $ $ $ $ $4 435 374 $ 114 297 184 136 184 136 4 113 91 515 1 887 674 115 410 403 794 50 1 100 000 480 229 480 229 65 261 $184.136 1.000.000 1.000.000 $480,229 $1,000,000 37.810,458 32,0712395 $ 881 322 $ 26 507 $ $ $ $ 907 829 $ 106 199 115 410 106 309 9 690 997,321 Fund balance Reserved for Future Debt Service 1 000 000 Reserved for Encumbrances 165 585 Reserved For Beech Improvements 20 945 Reserved for Beautification of r Crandon Blvd 1,100 000 Reserved for Recreation � Facilities 1 100 ood Reserved for Police/Fire Equipment and Building 367 416 Reserved for Grant Audits ..541.024 Total Reserved f 4.294.950 Unreserved Deficit Total Fund Balance end Other Credits 853 822 184 136 141.917 184.136 (141.917) 5.148.772 (141.917) Total Liabilities Fund Balance and Other Credits 156.146,093 Se 1.000.000 1,000.000, 115 410 106 308 9 690 184 136 1.000.000 2,323,374 480 229 480 229 480.229 480.229 1 000 000 165 565 20 845 1 100 000 1 100 000 367 416 541.024 4.775.179 250 000 1 194 394 13 130 4 113 1.567.836 65 261 20 237 711 905 418 061 5.487.084 503.559 0,13-12,"122 $480.229 p1,000,000 157,810.458 142,0712391 SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS VILLAGE OF KEY BISCAYNE FLORIDA STATEMENT OF REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND FISCAL YEAR ENDED SEPTEMBER 30 1993 (WITH COMPARATIVE TOTALS FOR FISCAL YEAR ENDED SEPTEMBER 30 1992) 1993 1992 REVENUES Utility Taxes $1 212 084 Franchise, Fees 625 015 Property Taxes 3 536 480 Intergovernmental 718 3;66 Licenses and Permits 308 676 Charges for Services 50 057 Impact Fees 1 100 000 Donations 21 343 Other 63 889 Interest 121 676 FEMA 1 165 864 Grants 602 749 Gain on Sale of Investments 83.197 Total Revenues 9.610.196 EXPENDITURES Current General Government Public Works ECOnomLc Development Community Development Far'ks and Recreation Public Safety HUrrscane e o Zt .Departmental p. 1-2 p$ 1tktlay lExpenditures EXCESS REVENUES OVER EXPENDITURES 495 454 185 257 36 952 406 055 240 794 2 742 172 1 251 264 421 619 "220.155., �{+ s 5?%99.722— {� 1 - 3 710 474 OTHER FINANCING SOURCES Loan Proceeds from FEMA 1.000.000 c EXCESS REVENUES ANDIOTHER SOURCES OVER EXPENDITURES 4 710 474 FUND BALANCE' BEGINNING OF YEAR 433,1/2.298 FUND BALANCE' END OF YEAR 7$5.1481:-.477% .I 4 SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS -4 $ 979 236 151 392 60 738 15 766 23 276 4 480 783 280 2,018.168 484 051 45 4 11 7 13 5111 783 280 90 000 65 12e �at 1, 579."8a� 438 2 8 p 438.298 U Ii VILLAGE OF KEY BISCAYNE FLORIDA STATEMENT OF REVENUES AND EXPENDITURES BUDGET AND ACTUAL GENERAL FUND (BUDGETARY BASIS) FISCAL YEAR ENDED SEPTEMBER 30 1993 VARIANCE FAVORABLE BUDGET ACTUAL (UNFAVORABLE) L_ r s 7 REVENUES Utility Taxes $ 850 000 $1 212 084 $ 362 084 Franchise Fees 490 000 625 815 135 815 Property Taxes 3 502 728 3 536 480 33 752 Intergovernmental 530 672 718 366 187 694 Licenses and Permits 121 000 308 676 187 676 Charges for Services 16 700 50 057 33 357 Impact Fees 1 100 000 1 100 000 Donations 21 343 21 343 Other 12 100 63 889 51 789 Interest 5 000 121 676 116 676 FEMA 1 165 864 1 165 864 Grants 230 700 602 749 372 049 Gain on Sale of Investments 100 83.197 83.097 Total Revenues 5,759,000 9,610,196 3,851.196 EXPENDITURES Current General Government 507 700 495 454 12 246 Public Works 431 200 185 257 245 943 Economic Development 75 000 36 952 38 048 Community Development 473 400 406 055 67 345 Parks and Recreation 322 500 240 794 81 706 Public Safety 3 050 000 2 790 379 259 621 Hurricane 1 251 264 (1 251 264) Non Departmental 615 592 421 619 193 973 Capital Outlay 283,608 237.513 46.095 Total Expenditures EXCESS REVENUES OVER EXPENDITURES S 5,759.000 6.065,287 ( 306.287) §53,544,909 53,544,909 SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS 5 VILLAGE OF KEY BISCAYNE FLORIDA STORNWATER UTILITY SYSTEM STATEMENT OF REVENUE EXPENSES AND CHANGES IN RETAINED EARNINGS FISCAL YEAR ENDED SEPTEMBER 30 1993 OPERATING REVENUE OPERATING EXPENSES NET LOSS RETAINED EARNINGS BEGINNING OF YEAR RETAINED EARNINGS (DEFICIT) END OF YEAR i t SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS 6 141.917 (141.917) $(141,917) 1 U I U U VILLAGE OF KEY BISCAYNE FLORIDA STORMWATER UTILITY SYSTEM STATEMENT OF CASH FLOWS FISCAL YEAR ENDED SEPTEMBER 30 1993 NET LOSS S(141.917) 1 ADJUSTMENTS TO RECONCILE NET LOSS TO NET CASH PROVIDED BY OPERATING ACTIVITIES Increase in Accounts Payable Increase in Due to General Fund 26 507 115,410 Total Adjustments 141.917 Net cash provided by operating activities CASH BEGINNING OF YEAR CASH END OF YEAR S SEE ACCOMPANYING NOTES TO FINANCIAL STATEMENTS 7 U THIS PAGE INTENTIONALLY LEFT BLANK 8 1 VILLAGE OF KEY BISCAYNE FLORIDA INDEX TO NOTES TO FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30 1993 PAGE NOTE A SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES ( 1) Financial Reporting Entity 11 ( 2) Basis of Presentation Fund Accounting 12 ( 3) Financial Statement Measurement Focus 13 ( 4) Basis of Accounting 14 ( 5) Budgets And Budgetary Accounting 15 ( 6) Encumbrances 15 ( 7) Memorandum Only Total Columns 15 NOTE B DEPOSITS AND INVESTMENTS 16 NOTE C PROPERTY TAXES 16 NOTE D LONG TERM DEBT ` 17 NOTE E LITIGATION COMMITMENTS AND CONTINGENCIES 17 NOTE F DEFERRED COMPENSATION PLAN 18 NOTE G - DEFINED CONTRIBUTION PLAN 18 NOTE H SUBSEQUENT EVENT 18 -9 Lir r9 r r „Po unril ria VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30 1993 A SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES This summary of the Village of Key Biscayne s significant accounting policies is presented to assist the reader in interpreting the general purpose financial statements and other data in this report The policies are considered essential and should be read in conjunction with the accompanying general purpose financial statements The accounting policies of the Village of Key Biscayne conform to generally accepted accounting principles (GAAP) as applied to governmental units This report the accounting systems and classification of accounts conform to standards of the Governmental Accounting Standards Board (GASB) and the Government Finance Officers Association of the United States and Canada (GFOA) which is the accepted standard setting body for establishing governmental accounting and financial reporting principles Accounting treatment and the financial statements also incorporate current recommendations of the National Committee on Governmental Accounting and auditing standards of the American Institute of Certified Public Accountants included in the Industry Audit Guide Audits of State and Local Governmental Units 4 1 Financial Reporting Entity The Village of Key Biscayne (Village) located in Dade County is a political subdivision of the State of Florida E The Village which was incorporated in 1991 operates under a Council Manager form of government Under the initial government six council members and the Mayor were elected by the voters The Village held municipal elections for fiscal year 1993 Effective for fiscal year 1995 each council member will serve a four year term (limited to two_consecutive terms) The Mayor will hold office for a two year term (limited to two consecutive terms) The Vice Mayor is appointed by the council and Mayor for a one year term During the absence or incapacity of the Mayor -the Vice Mayor shall have all the powers authority duties and responsibilities of the Mayor The Mayor serves as chairperson of public meetings and executes certain documents authorized by charter ordinance or resolution In addition to the general government function the Village provides its residents with public works public safety parks -and recreation and community development functions The Village does not provide educational or hospital facilities Those services are provided by the Dade County School Board and Metropolitan DadeCCounty respectively This report includes financial statements of the funds and account groups required to account for those financial activities which are related to the Village and are controlled by or dependent upon the Village s legislative body the Village Council Control or dependence upon the Village was determined on the basis of budget adoption taxing authority or the Village s legal responsibility to fund any deficits that may occur The Village does not have component units 11 VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDED SEPTEMBER 30 1993 A SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 2 Basis of Presentation — Fund Accounting The Village s accounting systems are organized and operated on the basis of funds and account groups which are the basic fiscal and accounting entities in governmental accounting A fund is a separate accounting entity with a self balancing set of accounts An account group is a financial reporting device designed to provide accountability for certain assets and liabilities that are not recorded in the funds because they do not directly affect net expendable available financial resources The funds and account groups are classified as follows t4 f6 , GOVERNMENTAL FUND The GENERAL FUND is the general operating fund of the City It is used to account for all financial resources except those that are required to be accounted for in specific funds Resources are generated primarily from property taxes local utilities service taxes franchises licenses and permits intergovernmental revenue and charges for services Expenditures are incurred to provide public safety' general government recreation community development and public works services PROPRIETARY FUND The ENTERPRISE FUND is used to account for operations that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs (including depreciation) of providing goods or services to the general public on a continuing basis be financel or recovered primarily thIough ueets charges The „VillVilla e's enterprise operation consist solely of a Etormwater utility agers « 5„ 11 4 -*,. -' t4M 1* 1, 4 R i s,ty,stem ., .aN r z.,'Sa C.A L.V.0 ..t €a:,s, �... 4�:�'" .w"$ r& i -�r T' V 11:1164) DS `a ' ' T1 an rx °" ..A n£ }3 & r DS are used to account for assts at the" Sill*lege holds f�$herrt-trtEEhe"ir agent;4 it4r 1.64 41 �ACCO °UPS'are aed to establish%ctouniingicon"tra1ta1nd adccountability ‘1: over the Village's general fixed assets' and the ..4 over of �4its+geiie�al long-term debt Accordinglj th <Vi`1'&e maitit'drn% a General A 1 tPixe �i�set�Account Group and a General Long Terns Debt Account Group - _ �+ a w -12 El U VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDED SEPTEMBER 30 1993 A SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 3 Financial Statement Measurement Focus L i pII L The accounting and reporting treatment applied to the fixed assets associated with the general fund is determined by that fund s measurement focus GOVERNMENTAL FUND This fund is used to account for the Village s expendable financial resources and related current liabilities Measurement focus is upon financial flow and financial position (sources uses and balances of resources) rather than upon net income determination Only current assets and current liabilities are included on its balance sheet with fund balance representing available spendable resources Basic financial statements necessary to fairly present financial position and operating results for this fund are the Balance Sheet and the Statement of Revenue Expenditures and Changes in Fund Balance PROPRIETARY FUND og This fund is used to account for the Village s stormwater utility system Financial activity is reported in essentially the same manner as in commercial accounting where net income and capital maintenance are measured All assets and all liabilities (whether current or noncurrent) are included in their financial statements Measurement focus is upon determination of net income financial position and cash flows The basic financial statements required for this fund are the Balance Sheet the Statement of Revenue Expenses and Changes in Retained Earnings and the Statement of Cash Flows FIDUCIARY FUNDS Agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations GENERAL FIXED ASSETS ACCOUNT GROUP Fixed assets used in governmental fund type operations are accounted for in the General Fixed Assets Account Group rather than in the governmental funds General fixed assets purchased are initially reported as expenditures in the general fund and are capitalized at historical cost or estimated cost if actual historical cost is not available in the general fixed assets account group except fbr certain infrastructure improvements which include streets alleys sidewalks drainage and lighting systems Depreciation is not required and has not been provided on general fixed assets -13- VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDER SEPTEMBER 30 1493 A SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 3 Financial Statement Measurement Focus (Continued) LONG TERM DEBT ACCOUNT GROUP Noncurrent liabilities that are expected to be financed from governmental funds are excluded from governmental fund financial statements because of the spending measurement focus of such funds Net current assets of governmental funds are not affected by such liabilities therefore these long term amounts are instead accounted for and reported as liabilities in the General Long Term Debt Account Group The Village s long term liabilities that are reported in this manner consist of a note payable to FEMA 4 Basis of Accounting The basis of accounting refers to the timing when revenues and expenditures are recognized in the accounts and reported in the financial statements GOVERNMENTAL AND AGENCY FUNDS These funds use the modified accrual basis of accounting Under the modified accrual basis of accounting revenues are recorded when susceptible to accrual i e when both measurable and available Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period t ra Generally} revenues are recognised when earned except for' certain revenue zsources which{are not susceptible%to accrual Revenues to the following At categories arefconsideredasus�c title to accrual because they are both meastrabletank available to finance expenditures of the+ currrent period ff r t a t t f , • Rroperty axes ��Zi x•' Interest Earned nter„gove nmentalyItevenue : and"A&xaxttsrri k •:t-axig00°i''aa•. The following revenues are not considered susceptible to accrual in the governmental fund because they are not both measurable and available to finance expenditures of theecprrentiperiod s et License4.and[1 e'rmits 4+ 1.,,r; 9 R Franchise ees' s x "t ldity:'axes r sc-,��� a! ei-x bit,a, J{. Y.4f1„ V'4 s p ,N �' 4'1. -R* 2 ,--.2_ rir, 14. s a4 51 1 The4Viilage reports ydefer tad'�revenues In its balance sheet Deferred revenues<arise when a potential revenuetdois not meet both the "measurable 1 and $ayailablescriteria" fort, recogn\tionin the curkerit'`period In subsequent periods when both revenue recognition criteria are met the liability for deferred revenue is removed from the balance sheet and revenue is recognized -14- VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDED SEPTEMBER 30 1993 r r Ssf A SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) 4 Basis of Accounting (Continued) GOVERNMENTAL AND AGENCY FUNDS (CONTINUED) Expenditures are generally recognized when the related liability is incurred Exceptions to this rule are 1) accumulated unpaid vacation and sick pay worker s compensation and capital leases are not recognized in the General Fund since the amount to be liquidated from available spendable resources is recorded in the General Long Term Debt Account Group 2) principal and interest on general long term debt which is recorded as an expenditure on its due date Neither of the two exceptions noted above relate to the financial reporting of the Village PROPRIETARY FUND The Proprietary Fund is accounted for using the accrual basis of accounting Revenues are recognized when earned and expenses are recognized when incurred 5 Budgets and Budgetary4Accounting The Village is legally required to adopt an annual budget for its General Fund Budgets are controlled at the fund level The Village Manager is authorized to transfer budgeted amounts within the departments within any fund Budgets can be amended during the fiscal year by Council adoption of the proposed amendments The budget is prepared on a basis consistent with the basis of accounting utilized for the respective fund There were no supplemental budgetary appropriations in the current fiscal year 6 Encumbrances Encumbrance accounting is utilized under which purchise.orders 'contracts and other financial commitments for expenditures are recorded in order to reserve that portion of the appropriation Encumbrances outstanding at year end are reported as reservations of fund balance As of September 30 1993 the following analysis reconciles expenditures reported nn a GAAP basis versus budgetary basis d Excess Revenue over expenditures (Budgetary Basis) $3 544 909 Encumbrances 165.565 Excess Revenue over expenditures (GAAP Basis) 153.710,474 7 Memorandum Only — Total Columns Total columns on the various statements which are captioned "Memorandum Only" aggregate the columnar amounts presented by fund type and account group and are presented only to facilitate financial analysis Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles Neither is such data comparable to a consolidation Interfund eliminations have not been made in the aggregation of this data -15- VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDED SEPTEMBER 30 1993 B DEPOSITS AND INVESTMENTS At September 30 1993 the Village maintained deposits (cash) with book balances of $5 535 374 The total balance per bank was $826 136 and the balance of deposits held at the State Board of Administration was $5 121 802 The difference between the bank balance and the Village s book balance is due to outstanding checks and deposits in transit In addition to insurance provided by the Federal Depository Insurance Corporation (FDIC) all deposits are held in banking institutions approved by the State Treasurer of the State of Florida to hold public funds Under Florida Statutes Chapter 280 Florida Security for Public Deposits Act the State Treasurer requires all Florida qualified public depositories to deposit with the Treasurer or another banking institution eligible collateral equal to from 50% to 125% of the average daily balance for each month of all) public deposits in excess of any applicable deposit insurance held The percentage of eligible collateral (generally in the form of U S Government and agency securities state or local government debt or corporate bonds) to public deposits is dependent upon the depository s financial history and its compliance with Chapter 280 In the event of a,£ailure of a qualified public depository the remaining public depositories would be responsible for covering any resulting losses Accordingly all amounts reported as cash deposits are deemed as insured and are therefore not subject to classification by credit risk category under the provisions of GASB Statement No 3 Included in the agency funds are investments which are stated at market value and are lieldkby the ICMA Retirement" TaXust ` 1,41 2 40 ' } 06 + • "% 1 CARRYING ILSiCET d t ,, 44 t VALUE ' ▪ VA'I.Un Inves ets in mutual funds rt b1841-ftfi sY84;1r C"` PROP,ERT AICES o x, yt a 475 4 aei T.: XT: Y S;'t *'. cta.1 rArikr'' K 'K"� o •. e-st t4 , Property Avalues 'are assessed on`.,a county-wide�bas, E County Property Appraiser4as,of January 1,.the l enTda ._'i ”+value,,o£;�pro rty,wi1thin the Villageeis c`ert ied yr` ii and the Village levies a' tax millage rate upon provide revenue required for the fiscal year beginning 12 v g. 1 y 1w ' 1 • each . ` y Village a bother taxing ,„Property to es levied October 1 " th'e Vi l a e(e x"d" a°l� & authorities within the County ar,e centrally billed and`°cdiil t'td byeade County with remittances to the Village of their proportionate s'haretuf�llected taxes Taxes for the fiscal year beginning October 1 are bill d in tthe month of November, subject to a 1% per month disc`'out foritte4pnfltveter through February, and are, due no later than March 31 on April,1 d,amounts tecome , delinquent with interest and penalties edfled'therea inning June 1 tax certific'atesirepresent`ing�delinquent tax titli inf'e$ iei&alties are %sold by Dade Coun y with remittance to tic€ Yill'affe '%f s a share of those -receipts `l kra',$ f } h"p.o iitan'Dade ear -It Taxable y$Appraiser Itch will k JE BE -16 VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDED SEPTEMBER 30 1993 D LONG-TERM DEBT The Village obtained a $1 000 000 loan on June 7 1993 from the Federal Emergency Management Agency (FEMA) at a rate of 5 68% per year The principal and interest less amounts that may be canceled pursuant to Section 417 of the Stafford Disaster Relief and Emergency Assistance Act are due on June 7 1998 unless extended at the sole discretion of the lender E LITIGATION, COMMITMENTS, AND CONTINGENCIES Litigation The Village is involved in several lawsuits the outcome of which in the opinion of management should not have a material effect on the financial position of the Village Commitments 1 The Village is obligated under anon cancelable operating lease for office space for a period of three years commencing March 1 1992 Rent expense was $38 000 for fiscal year 1993 The following is the commitment under the lease a Fiscal Year 1994 $44 000 1995 18 000 2 In August 1992 the Village entered into an interlocal agreement with Metropolitan Dade County in order to 1) delineate the responsibilities for service levels and costs of municipal services to be provided to the Village by the County for the fiscal year 1992 transition year and for future fiscal years and 2) outline the general terms of future lease agreements between the County and the Village concerning specified capital assets „w t „A ^^Contingent Liabiliey 1 : Federal Programs in which the Village participates were audited in accordance with the provisions of U S Office of Management and Budget Circular A 128 Uniform Requirements, for Grants to State and Local Government Pursuant to the provisions of Circular A-128 certain major and non -major programs were tested for compliance with applicable grant requirements While no matters of noncompliance were disclosed by audit, the Federal Government may subject grant programs to additional compliance tests which may result in disallowed expenditures In the opinion of management future disallowances of current grant expenditures if any would not have a material effect on the Village s financial statements r -17 VILLAGE OF KEY BISCAYNE FLORIDA NOTES TO FINANCIAL STATEMENTS (CONTINUED) FISCAL YEAR ENDED SEPTEMBER 30 1993 F DEFERRED COMPENSATION PLAN The Village of Key Biscayne established a deferred compensation plan in fiscal year 1993 The plan is voluntary and the Village does not contribute Employees may elect to defer up to 25% of their annual income not to exceed $7 500 annually Deferred compensation deposits are made into the employees accounts through payroll deductions before income taxes are withheld Contributions by the employees for the fiscal year ended September 30 1993 were $25 647 It is the opinion of the Village that the Village has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor The plan assets are the property of the Village subject only to the claims of the Village s general creditors Participant rights tinder the plan are equal to those of general creditor" in an amount equal to the fair market value of the deferred account of the participants G DEFINED CONTRIBUTION PLAN 1 The Village of Key Biscayne is a single employer that contributes to the Village of Key Biscayne Money Purchase Plan which is a defined contribution pension plan The plan currently covers all full time employees of the Village Under this plan the Village contributes 11% and the employee contributes 6% Employer contributions for fiscal year tnded September 30 1993 were $96 318 while the employee contributions were $51 784 A defined contribution pension plan provides pension benefits in return for services rendered provides an individual account for each participant and specifies how contributions to the individual s account are to be determined instead of specifying the amount of benefits the indtvt4ual ass to receive Under a defined contribution pension plan the -benefits a participant's account will recei'i>e1 ddpends 6soiely'' on 'the '"amount Contributed eto# the &participant s account the $returns earned on anvestmentsL on those contributions and forfeitures of other participants }benefits that may betallot'7ated to such participant's account Assets of the plan are considered assets oftheVitiate Although 100% vested from the first day of employment 'f'theremplgyeesMhare equal risk,twith ether general creditors of the Village in4thectiniikely event, these 4asiael wo'u'ld "be neededu to .pdy-for liabilities cof the �`Vil1ageZ; f i fp 2�t, ii mill, e, ,. P'u„� -�,firsi V7 1.-, 'it 2 i y u 7APlc -i. The 4Villlag'e 4 i:tbtaririyioll1dnd!Ccover'ed payroll rfor ti;i2sc`al ye�1993 is $lk lE3'' x'473 b r s I r� 1 ds 1 it '• ta`} yse d t p 4 ,wyF T' r r a �. A obr Theittion'ey'P't cti se 'ianiheld rto*securities bf the'Village-or*othersrelated parties du=ling the yeart"or'as of the close oft -the fiscal.yearJ,, ifsl + 4n '4-}y���'1st µca x ? 'I — I sr- — ? WI , ir, is t4 i T N ilkoiiii COBLh'S QUENT EVENT f. �y 1 ;114 dl —+9j Ti to ( ti c�, % {{�a In December 1993 the Village obtained financing of�$9 2 mi1Vion i�dm+a bank for 10 years at the rate of 4 36% The debt was incurred to purchase land and is collateralized by the pledge of utility tax revenues F 18- } COMBINING AND INDIVIDUAL wFUND AND ACCOUNT GROUPS :ft -STATEMENTS AND SCHEDULES jF r=^ GOVERNMENTAL FUND 1 f " -r ;1'& Skit cTn_j4 • -GENERAL. FUND , kr 3 to - /3} � » -1- 0. ® �` \ CD kist -• 0. a =I q C-4 c /:- @ « $06(0 o t o sC R - CD ■ -t& § i7; 2 o o. U q! 2 17)t o Co §%:Zj o a = 13. 3. o CNN 1VU3N3J ] . , VILLAGE OF KEY BISCAYNE FLORIDA mba 04.1.1 GENERAL FUND BALANCE SHEET SEPTEMBER 30 1993 (WITH COMPARATIVE TOTALS FOR SEPTEMBER 30 1992) ASSETS 1993 1992 Cash $4 435 374 $ 114 297 Due from FEMA 91 515 1 887 674 Due from other funds 115 410 Deposits on contracts 403 794 50 Restricted Assets cash 1,100,000 Total Assets LIABILITIES AND FUND BALANCE Liabilities Accounts payable and accrued expenses Note payable Deferred FEMA revenue Deferred rent Total Liabilities Fund balance Reserved for future debt service Reserved for encumbrances Reserved for beach improvements Reserved for beautification of Crandon -Blvd Reserved for recreation facilities Reserved for police/fire equipment and building Reserved for grants audits Total Reserved §6 146 093 $2,002,021 $ 881 322 106 309 9.690 997.321 1 000 000 165 565 20 945 1 100 0001 1 100 000 367,416 541.024 4 294950 Unreserved 853.822 Total Fund Balance 5.148.772 Total Liabilities and Fund Balance 86,146,093 $ 106 199 250 000 1 194 394 13.130 1.563.723 20 237 _438 298 $2002.021 -19 VILLAGE OF KEY BISCAYNE FLORIDA GENERAL FUND SCHEDULE OF REVENUES AND EXPENDITURES (BUDGETARY BASIS) UTILITY TAXES FRANCHISE FEES PROPERTY TAXES BUDGET AND ACTUAL FISCAL YEAR ENDED SEPTEMBER 30 1993 INTERGOVERNMENTAL County Shared Revenue State Shared Revenue LICENSES AND PERMITS Occupational Licenses Building Permits Water Meter Permits CHARGES FOR SERVICES OTHER Donations Miscellaneous INTEREST IMPACT FEES GRANT REVENUE FEMA revenue Huiricane loss grant revenue Economic Development Grant GAIN ON SALE OF INVESTMENTS rtital Revenue GENERAL GOVERNMENT °,Legal Current Expenditures t,- Cduncil r Current Expenditures 1 4. Administrative Personal Services Current Expenditures Capital Outlay VARIANCE FAVORABLE BUDGET ACTUAL (UNFAVORABLE) $ 850.000 ;1.212,084 490,000 625.815 3.502.728 3.536.480 97 000 117 555 433,672 600.811 530.672 718.366 20 000 35 746 100 000 255 008 1.000 17.922 121,000 308.676 16,700 50.057 400 11,700 12.100 5.000 180 700 50.000 230,700 100 ;5.759.000 243.500 15.000 202 250 46 950 283,608 532.808 487.098 Total General Government S 791,308 $ 732.967 -20- 21 343 63.8B9 85.232 121,676 1.100.000 $ 362,084 135.818 33.752 20 555 167.139 187.694 15 746 155 008 16.922 187.676 33.357 20 943 52.189 73.132 116,676 1.100.000 1 165 864 , 1 45 864 552 749 3,72 049 50.000 a `i 1.768.613. " ` 1.537.913 t-` tot as n t� .1F11- 83`-it97; ' 4`l 83.0'97 ;9,610,196 ,2S3,.B51,L96 236,557 9.312 206 308 43 277 237.513 6.943 5,688 (4 058) 3 673 46.095 45.71-0 58.341 77,77 4,7775 Low iima z THIS PAGE INTENTIONALLY LEFT BLANK tr 1 U 3 j U -22 VILLAGE OF KEY BISCAYNE FLORIDA GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES BUDGET AND ACTUAL (CONTINUED) (BUDGETARY BASIS) 'A FISCAL YEAR ENDED SEPTEMBER 30 1993 BUDGET VARIANCE FAVORABLE ACTUAL (UNFAVORABLE) PUBLIC WORKS Current Expenditures S 431,200 $ 185.257 $ 245.943 ECONOMIC DEVELOPMENT Personal Services Current Expenditures COMMUNITY DEVELOPMENT Personal Services Current Expenditures PARKS & RECREATION Personal Services Current Expenditures PUBLIC SAFETY Personal Services Current Expenditures 50 000 25,000 75,000 85 500 387.900 473.400 95 000 227.500 322.500 17 365 32 635 19.587 5.413 36.952 38,048 75 352 10 148 330.703 57.197 406.055 67.345 77 529 17 471 163.265 64,235 240,794 81.706 992 574 1 008 418 ( 15 844) 2.057.426 1,781,961 275.465 3.050.000 2.790.379 259.621 HURRICANE EXPENDITURES Current Expenditures 1 251,264 (1.251,264) NON DEPARTMENTAL 615.592 421.619 193.973 Total Expenditures 15,759,000 X56,065.287 S( 306,287) C 4.Y 0 l C C C -21- r l FIDUC1AF tUWO d E r- I} tit if •4AbESCY„, 1 F FUNb Fit ra Fat AGENCY FUNDS r • ,These' Funds are used"to a odirnt'it* 4 assets held for emp1oyeed1n ra'ccor= 4 dance with the pro%asio�ns of1dt`erna1 r+�t`..i.Fb"aTix�H'. �w evanue Codaxoc�tiorns �: :..�Y < 'rr fr VILLAGE OF KEY BISCAYNE FLORIDA AGENCY FUNDS COMBINING BALANCE SHEET SEPTEMBER 30 1993 Deferred Defined Compensation Contribution Plan Plan ASSETS Total "` Investments at market 1525,647 1158,489 1184,136 LIABILITIES Deferred benefits payable err - 125.647 1158,489 ,184.136 prai 23 VILLAGE OF KEY BISCAYNE FLORIDA DEFERRED COMPENSATION PLAN STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FISCAL YEAR ENDED SEPTEMBER 30 1993 Balance Balance October 1 September 30 1992 Additions Deletions 1993 ASSETS Investments at market LIABILITIES Deferred benefits payable S X525.647 $25.647 S25,647 $ 825,647 -24 VILLAGE OF KEY BISCAYNE FLORIDA r DEFINED CONTRIBUTION PLAN STATEMENT OF CHANGES IN ASSETS AND LIABILITIES FISCAL YEAR ENDED SEPTEMBER 30 1993 Balance Balance October 1 September 30 1992 Additions Deletions 1993 ASSETS Investments at market p 4,113 LIABILITIES p54,376 $158,489 Deferred benefits payable S 4,113 $154,376 g______ $158 ,j 9 -25- D U b Li E THIS PAGE INTENTIONALLY LEFT BLANK 1 -26 c G GENERAL FIXED ASSETS ACCOUNT GROUP • To'account for fixed assets used eneral sovernmentpurposes,, mgr- $ 14 VILLAGE OF KEY BISCAYNE FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE SEPTEMBER 30 1993 (WITH COMPARATIVE TOTALS FOR SEPTEMBER 30 1992) 1993 1992 r`" GENERAL FIXED ASSETS Furniture and Equipment $ 71 946 Equipment 262 444 Vehicles 145.839 Total General Fixed Assets ;4480 229 $37 106 28 155 p565,261 INVESTMENT IN GENERAL FIXED ASSETS BY SOURCE General Fund X480,229 $65,261 -27 VILLAGE OF KEY BISCAYNE FLORIDA SCHEDULE OF GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY SEPTEMBER 30 1993 Furniture and Fixtures Equioment Total GENERAL GOVERNMENT Administration PUBLIC SAFETY $ 37 106 6.685 $ 43,791 $ 28 155 408.283 $436,438 $ 65 261 414.968 $480,229 28 VILLAGE OF KEY BISCAYNE FLORIDA SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FISCAL YEAR ENDED SEPTEMBER 30 1993 rff- Balance Balance October 1 September 30 1992 Additions Deletions 1993 GENERAL GOVERNMENT Administration PUBLIC SAFETY tooft n C elibar $65 261 $ $ $ 65 261 414.968 _414,968 $65,261 $414,968 ; X5480,229 29 1 i THIS PAGE INTENTIONALLY LEFT BLANK 0 0 U 0 U U C C C E C C 30 pS cro L. r Liar r GENERAL LONG-TERM DEBT ACCOUNT GROUP Far GENERAL LONG-TERM DEBT ACCOUNT GROUP • To account for City's long term debt LE VILLAGE OF KEY BISCAYNE FLORIDA SCHEDULE OF GENERAL LONG TERM DEBT SEPTEMBER 30 1993 AMOUNT TO BE PROVIDED FOR PAYMENT OF GENERAL LONG TERM DEBT Loan from FEMA X51.000.000 GENERAL LONG TERM DEBT PAYABLE Loan from FEMA $1,000,000 env L 31 i THIS PAGE INTENTIONALLY LEFT BLANK 0 0 L U C U C C E C C /tw c L 32 C Statistical Section VILLAGE OF KEY BISCAYNE FLORIDA COMMENTS ON THE STATISTICAL TABLES SEPTEMBER 30 1993 The statistical tables in this section reflect the activities of fiscal year 1992 which was the Village s initial year and fiscal year 1993 which was the Village s first full year of operation The following statistical tables recommended by the National Council on Governmental Accounting are not included for the reasons stated below 1 Tables which concern general obligation debt are omitted because the Village has no general obligation debt as of September 30 1993 2 Computation of Legal Debt Margin The Village s charter and the Constitution of the State of Florida Florida State Statute 200 181 does not provide for a legal debt limit 3 The table of Special Assessment Collections has been omitted because the Village has no outstanding assessments as of September 30 1993 4 Unless otherwise specified the source of all information was developed within the Village 33 THIS PAGE INTENTIONALLY LEFT BLANK 34 6 C 13 U C 0 C U U 0 L C 1 U C C C E C VILLAGE OF KEY BISCAYNE FLORIDA GENERAL GOVERNMENT EXPENDITURES BY FUNCTION FISCAL GENERAL PUBLIC PARKS AND PUBLIC YEAR GOVERNMENT SAFETY RECREATION WORKS TOTAL 1992 $1 468 000 (1) $ 13 511 $ 11 779 $ 86 580 $1 579 870 r 1993 2 848 857 (2) 2 790 379 240 794 185 257 6 065 287 c r (1) Includes $783 280 Hurricane Andrew Expenses to 9/30/92 (2) Includes $1 251 264 Hurricane related expenses 10/1/92 through 9/30/93 r� f L 35 VILLAGE OF KEY BISCAYNE FLORIDA GENERAL GOVERNMENT REVENUES BY SOURCE FISCAL PROPERTY FEES AND INTERCOVERN UTILITY FRANCHISE YEAR TAXES (1) LICENSES MENTAL (2) TAXES FEES OTHER INTEREST TOTAL 1992 $ $ 15 766 $ 934 018 $ 979 236 $151 392 $ 23 276 $ 4 480 $2 018 168 1993 3 536 480 1 458 733(4) 2 486 979 (3) 1 212 084 625 815 169 429 121 676 9 610 196 CO m (1) The Village imposed property taxes for the first time for the 1992 93 fiscal year (2) Includes FEMA (3) Includes FEMA Hurricane Recovery and Economic Development Grants (4) Includes building permit fees and impact fees Note General Fund Only n r r® n c"7 ri c VILLAGE OF KEY BISCAYNE FLORIDA ASSESSED AND ESTIMATED ACTUAL VALUE OF ALL TAXABLE PROPERTY NET ASSESSED FISCAL REAL PERSONAL PROPERTY YEAR PROPERTY PROPERTY VALUE 1992 1993 1993 1994 r L $1 601 826 518 1 543 711 468 $15 314 570 16 345 662 $1 617 141 088 1 560 052 130 37 VILLAGE OF KEY BISCAYNE FLORIDA PROPERTY VALUES CONSTRUCTION AND BANK DEPOSITS TOTAL RESIDENTIAL COMMERCIAL FISCAL PERMITS NUMBER PERMITS TOTAL OF BANK DEPOSITS (1) YEAR ISSUED OF UNITS VALUATION ISSUED VALUATION CONSTRUCTION (000s OMITTED) 1992(2) 35 25 $ 638 483 10 S 401 058 S 1 039 541 $20 282 998 1993 1 737 1 633 26 822 424 104 4 383 673 31 206 097 18 146 647 SOURCE (1) Federal Reserve Bank Atlanta GA Information is for Metropolitan Dade County which the Village of Key Biscayne is a part of Information is not available for the Village of Key Biscayne alone (2) Village began issuing permits on September 1 1992 38 C C a C E C C C C C C C L VILLAGE OF KEY BISCAYNE FLORIDA UTILITIES SERVICE TAX REVENUE BY SOURCE rr r L r E FISCAL YEAR 1992 1993 ELECTRICITY TELECOMMUNICATIONS GAS FUEL 011 WATER TOTAL $676 919 $157 887 857 002 199 308 S35 552 24 184 S3 048 4 708 $105 830 S 979 736 126 882 1 212 084 Note All Utility tax revenues are recorded in the General Fund 39 VILLAGE OF KEY BISCAYNE FLORIDA FRANCHISE REVENUE BY SOURCE FISCAL CABLE YEAR ELECTRICITY TELEVISION TELEPHONE 1992 $112 658 $38 734 $ 1993 570 605 39 821 15 389 (1) TOTAL $151 392 625 815 Note All franchise fee revenues are included in the General Fund (1) The franchise agreement with Southern Bell was effective October 1 1992 C C 0 0 C C C C C C C 7 cJ 40 VILLAGE OF KEY BISCAYNE FLORIDA INTEREST REVENUE BY SOURCE r" L FISCAL GENERAL YEAR FUND TOTAL 1992 $ 4 480 $ 4 480 1993 121 676 121 676 —41 VILLAGE OF KEY BISCAYNE FLORIDA PRINCIPAL TAXPAYERS SEPTEMBER 30 1993 PERCENTAGE OF TAXABLE TOTAL ASSESSED TAXPAYER VALUATION VALUATION KEY BISCAYNE HOTEL AND VILLAS $40 579 026 2 60% ROYAL BISCAYNE (SHERATON) 37 388 651 2 40 BISCAYNE BEACH HOTEL ASSN (SONESTA) 32 199 108 2 06 FINIVEST INVESTMENT ET AL (KEY COLONY) 10 072 543 0 65 KEY BISCAYNE SHOPPING CENTER 5 689 659 0 36 RED DRAGON S SANDS (301 OCEAN DRIVE) 5 405 294 0 35 FERNWAY BUILDERS INC (GALLERIA MALL) 5 198 970 0 33 PYRAMID DEVELOPMENT (SO OCEAN LANE DRIVE) 4 970 400 0 32 PICPAN INC 4 936 397 0 32 C G REB0ZO (2 HARBOR POINT) 4.088,616 0 26 TOTAL $150.528,664 9 65% SOURCE Dade County Property Appraisers Office 42 c C C C fl fl fl U i Ct r L. E C W C g+a fl VILLAGE OF KEY BISCAYNE FLORIDA DEMOGRAPHIC STATISTICS POPULATION Estimates of Population by Age UNDER 18 YEARS 18 TO 64 YEARS 65 YEARS OR OLDER NUMBER PERCENT NUMBER PERCENT NUMBER PERCENT TOTAL 1990 1 646 19 5 684 64 1 524 17 8 854 Estimates of Population by Race ANGLO BLACK HISPANIC TOTAL 1990 5 028 36 3 790 8 854 INCOME * Per Capita Income ANGLO BLACK HISPANIC 1990 $44 615 $24 577 $28 341 UNEMPLOYMENT RATES**(Percent) AVERAGE PER CAPITA $37 629 1983 1984 1984 1986 1987 1988 1989 1990 1991 1992 1993 Dade County 98 78 75 67 58 53 63 70 88 100 77 Village of Key Biscayne 3 8 3 6 * SOURCE Bureau of Census Income Division **SOURCE State Department of Labor k L 43 VILLAGE OF KEY BISCAYNE FLORIDA MISCELLANEOUS STATISTICAL DATA SEPTEMBER 30 1993 Date of Incorporation 1991 Form of Government Council Manager Area 1 2 Square Mlles Miles of Streets 20 2 Linear Miles Fire Protection Number of Stations 1 Police Protection Number of Stations 1 Education Elementary Attendance Centers 1 Number of Students 417 Number of Teachers 31 Dade County Water & Sewer Authority Number of Customers Average Daily Consumption Sewers Number of Customers Fire Hydrants 1 740 2 500 000 gallons 807 122 Building Permits Issued 1 737 Recreation and Culture Number of Parks Number of Libraries Number of Tennis Centers Number of Recreational Centers Employees Full Time 1 1 (Operated by Dade County) 1 1 70 La C C C C C C C C 0 r U tid 44 z r r5 4 L Supplementary Auditor's Reports Section I L RACHLIN & COHEN CERTIFIED PUBLIC ACCOL\TkNTS & CO'NSLLTAINTS A P TN P ss Assoc n L_ r l_ L 1320 SOUTH DIXIE HIGH\ Al PENTHOUSE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (30o) 667 0412 BRO HARD (305) 764 7717 Fax (305) 665 7456 700 SOUTHEAST THIRD A%ENU E SUITE 400 FT LAl DERDALE FLORIDA 3,1316 1102 TFLEPHONNES BRO\AARD (305) 764 7717 DADE (e05) 667 0412 FAx (305) 764 783D Independent Auditor s Report on Internal Control Structure in Accordance With Government Auditing Standards To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida We have audited the general purpose financial statements of the Village of Key Biscayne Florida as of and for the year ended September 30 1993 and have issued our report thereon dated December 2 1993 We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement In planning and performing our audit of the general purpose financial statements of the Village of Key Biscayne Florida for the year ended September 30 1993 we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control structure The management of the Village of Key Biscayne Florida is responsible for establish ing and maintaining an internal control structure In fulfilling this responsibility estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures The objectives of an internal control structure are to provide management with reasonable but not absolute assurance that assets are safeguarded against loss from unauthorized use or disposition and that transactions are executed in accordance with management s authorization and recorded properly to permit the preparation of financial statements in accordance with generally accepted accounting principles Because of inherent limitations in any internal control structure errors or irregularities may nevertheless occur and not be detected Also projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate For the purpose of this report we have classified the significant internal control structure policies and procedures in the following categories 45 ME 1BER OF Si. l I TERN TIO L ASSOC TES I C TH OFFICES I PRI CIE L CITIES THROI GHOI T THE IA ORLD 'A1E BER OF THE A IERIC I ST 7 TE Oh CERTIFIED PI BLIC ACCOI NT NT DIMS 0 FOR SEC PR CTICE SECTIO A D THE PRI% TF COAIP NIES PRACTICE SEC' ION P 4 To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida Page Two • General Ledger • Cash Receipts and Disbursements • Accounts Payable and Related Expenditures • Fixed Assets • Revenues and Receivables • Budget • Payroll and Personnel For all of the internal control structure categories listed above we obtained an understanding of the design of relevant policies and procedures and whether they have been placed in operation and we assessed control risks We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants Reportable conditions involve matters coming to our attention relating deficiencies in the design or operation of the internal control structure that in our judgment could adversely affect the entity s ability to record process summarize and report financial data consistent with the assertions of management in the financial statements Accounting Software r 5a a tar r r Due to the fundamental differences between governmental fund and non governmental accounting we strongly recommend that governmental software be utilized to process record and summarize the transactions of the individual funds Due to the expansion of the Village the current accounting software will not properly serve the needs of the Village We are available to assist you in acquiring an appropriate software package A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions Our consideration of the internal control structure would not necessarily disclose all matters in the internal control structure that might be reportable conditions and accordingly would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above However we believe none of the reportable conditions described above is a material weakness This report is intended for the information of management the Mayor and Village Council This restriction is not intended to limit the distribution of this report which is a matter of public record /[.glii,f- � WFS�— Coral Gables Florida December 2 1993 C -46 RACHLIN & COHEN CERTIFIED PUBLIC ACCOL\TA\TS & CO\SLLTA's TS A P r1 P ss Assoc Pi ISA 1320 SOUTH DIXIE HIGH'SAA PENTHOLSE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (305) 667 0412 SROAAARD (305) 764-7717 FAX (305) 665 7486 700 SOLTHEAST THIRD AAE LE St 7TE 400 FT LALDERDALE FLORIDA 33316 1102 TELEPHONES BROW ARD (30B) 764 7717 DADE (305) 667 0412 FAx (305) 764 7830 Independent Auditor's Report on Compliance in Accordance With Government Audztinz Standards To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida We have audited the general purpose financial statements of the Village of Key Biscayne Florida as of and for the year ended September 30 1993 and have issued our report thereon dated December 2 1993 We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement Compliance with laws regulations contracts and grants applicable to the Village of Key Biscayne Florida is the responsibility of the management of the Village of Key Biscayne As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement we performed tests of the Village of Key Biscayne Florida compliance with certain provisions of laws regulations contracts and grants However our objective was not to provide an opinion on overall compliance with such provisions The results of our tests indicate that with respect to the items tested the Village of Key Biscayne Florida complied in all material respects with the provisions referred to in the preceding paragraph With respect to items not tested nothing came to our attention that caused us to believe that the Village of Key Biscayne Florida had not complied in all material respects with those provisions In connection with our audit of the general purpose financial statements of the Village of Key Biscayne Florida for the year ended September 30 1993 we report the following in accordance with Chapter 10 550 Rules of the Auditor General Local Governmental Entity Audits which requires that this report specifically address but not be limited to the matters outlined in Rule 10 554(1)(f) 1 No irregularities were reported in the preceding annual financial report 2 Recommendations made in the preceding annual financial audit have been followed expect for the matter relating to accounting software as reported in the report on the internal control structure 3 The Village during fiscal year 1993 was not in a state of financial emergency as defined by Florida Statutes Section 218 503(1) 4 Recommendations to improve the local governmental entity s present financial management accounting procedures and internal accounting controls have been addressed in the report on the internal control structure r MEMBER OF Si I SIT I\TER TIO LASSOCIATES I C 11TH k?ICES I\PRINCIPAL CITIES THROI GHO(T THENORLD MEMBER OF THE At (ERICA I STITI TE OF CERF PIED PI BLIC kccoi TA TS DRISIO FOR SEC PR CTICE SECTION AND tHE PRI% TE CO IPANIES PRACTICE SE(TIO AI C I T T r P A To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida Page Two 5 During the course of our audit nothing came to our attention that caused us to believe that the Village of Key Biscayne Florida a Was in violation of any laws rules or regulations b Made any illegal or improper expenditures c Had improper or inadequate accounting procedures except as addressed in the report on the internal control structure d Failed to record financial transactions which could have a material effect on the Village s general purpose financial statements e Had other inaccuracies irregularities shortages and defalcations Our audit was not directed primarily toward obtaining knowledge toward all possible improprieties and accordingly our study was limited as described in the second paragraph of this report 6 The annual financial report for the year ended September 30 1992 filed with the Department of Banking and Finance pursuant to Section 218 32 Florida Statutes was in agreement with the annual financial audit report for the same period The annual financial report for the year ended September 30 1993 was not yet filed with the Department of Banking and Finance as of the date of our report This report is intended solely for use of management and the Auditor General of the State of Florida and should not be used for any other purpose This restriction is not intended to limit the distribution of this report which upon acceptance by the Council of the Village of Key Biscayne Florida is a matter of public record Coral Gables Florida December 2 1993 48 RACHLIN & COHEN CERTIFIED PLBLIC ACCOL\TA\TS & CO\SLLTA\TS AP P ss aAssoc r L 1320 SOLTH DIXIE HIGH\1 Al PE\THOLSE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (305) 667 0412 BRoN RD (303) 764-7717 Fox (303) 663 7456 700 SOL THE tST THIRD Al F LE SLITE 400 FT LALDERDALE FLORIDA 33316 1107 TELEPHONES BRO t ARD (305) 764 7717 DkDE (305) 667 0412 FAx (303) 764 783 Independent Auditor s Report on Schedule of Federal Financial Assistance To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida We have audited the general purpose financial statements of the Village of Key Biscayne Florida as of and for the year ended September 30 1993 and have issued our report thereon dated December 2 1993 These general purpose financial statements are the responsibility of the Village of Key Biscayne Florida s management Our responsibility is to express an opinion of these general purpose financial statements based on our audit We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement An audit includes examining on a test basis evidence supporting the amounts and disclosures in the general purpose financial statements An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation We believe that out audit provides a reasonable basis for our opinion Our audit was made for the purpose of forming an opinion on the general purpose financial statements of The Village of Key Biscayne Florida taken as a whole The accompanying Schedule of Federal Financial Assistance is presented for purposes of additional analysis and is not a required part of the general purpose financial statements The information in that schedule has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and in our opinion is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole Coral Gables Florida December 2 1993 -49 r \1F 1B R OF St I II] 1 TFR 4710 4L ASSOCIATES. I\C \tITH OFFICES1 PRI CIPAL CITIES THROE GHO I THE \AORLD \IE\ 6ER OF THE '> IERIC 1 SI ITI FE OF CERTIFIED PE ILK kCCOI Ti\IS DI 1510 FOR SEC PR CTICE SE( 710 \D THE PRI TE CO IP lE PR CTICE SECTIO \IF 16F R OF I F FLORIDA 1 STITE TE OF CERTIFIED PI BLIC ACCOE\T TS VILLAGE OF KEY BISCAYNE FLORIDA SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE FISCAL YEAR ENDED SEPTEMBER 30 1993 7 r 4- L Federal Grantor/ Pass through Grantor/Program Title Federal Emergency Management Agency Department of Commerce Economic Development Grant Federal CFDA Number Expenditure 83 516 $1 165 864 11 305 50,000 Total Federal Assistance Expended S1,215,864 State Program Hurricane Andrew Recovery and Rebuilding Trust Fund (94 E0 2F 11 23 02 025 026) N/A S 191,725 50 RACHLIN & COHEN CERTIFIED PLBLIC ACCOL\TA\TS & CO\SLLT4\TS AP D. P Assoc r L Pr L r 1320 SotTH DIXIE HIGH 1A1 PENTHOL SE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (305) 667 0412 BROR RD (305) 764 1717 FAX (305) 665 7456 700 SOLTHEAST THIRD A E\LE SIITE 400 FT LAL DERDALE FLORIDA 33316 1102 TELEPHONES BRO\ MID (303) 764 7717 DADE (303) 667 0419 FAX ( 05) 764 7835 Independent Auditor s Report on the Internal Control Structure Used in Administering Federal Finance Assistance Programs To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida We have audited the general purpose financial statements of the Village of Key Biscayne Florida as of and for the year ended September 30 1993 and have issued our report thereon dated December 2 1993 We have also audited the compliance of the Village of Key Biscayne with requirements applicable to major federal financial assistance programs and have issued our report thereon dated December 2 1993 We conducted our audits in accordance with generally accepted auditing standards Government Auditing Standards issued by the Comptroller Central of the United States and Office of Management and Budget Circular A 128 Audits of State and Local Governments Those standards and OMB Circular A 128 require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement and about whether the Village of Key Biscayne Florida complied with laws and regulations noncompliance with which would be material to a major federal financial assistance program In planning and performing our audit for the year ended September 30 1993 we considered the internal control structure of the Village of Key Biscayne Florida in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements of the Village of Key Biscayne Florida and on the compliance of the Village of Key Biscayne Florida with requirements applicable to major programs and to report on the internal control structure in accordance with OMB Circular A 128 This report addresses our consideration of internal control structure policies and procedures relevant to compliance with requirements applicable to federal financial assistance programs We have addressed internal control structure policies and procedures relevant to our audit of the general purpose financial statements in a separate report dated December 2 1993 The management of the Village of Key Biscayne Florida is responsible for establishing and maintaining an internal control structure In fulfilling this responsibility estimates and judgments made by management are required to assess the expected benefits and related costs of internal control structure policies and procedures The objectives of an internal control structure are to provide management with reasonable but not absolute assurance that assets are safeguarded against loss from unauthorized use or disposition that transactions are executed in accordance with management s authorization and recorded properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles and that federal financial assistance programs are managed in compliance with applicable laws and regulations Because of inherent limitations in any internal control structure errors irregularities or instances 51- U BF OF Si I II 11 TFR\ATIO\AL k5SOCIATFS INC\ ITH OFFICES IN PRI COL CITIES THROI SHOAT THE WORLD MEMBER OF THE k I RI( N I FII I I L )F CF RI IFIFD PI BLIC A( COI 1A TS DI 1510 FOR SEC PR CTICE SECT I0 AND I HE PRR ATE COMPANIES PRACTICE SFC1I) V1 F 1 CT C TFI OP RE AC((l I FS To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida Page Two of non compliance may nevertheless occur and not be detected Also projection of any evaluation of the structure to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of policies and procedures may deteriorate For the purpose of this report we have classified the significant internal control structure policies and procedures used in administering federal financial assistance programs in the following categories Accounting Applications • Cash • Revenues and Receivable • Accounts Payable and Related Expenditures • General Ledger • Payroll r tpw a.. r L General Requirements • Political Activity • Davis Bacon Act • Civil Rights • Cash Management • Drug Fee Workplace • Federal Financial Reports • Allowable Costs/Cost Principles Specific Requirements • Types of Services • Eligibility • Reporting • Claims for Reimbursement For all of the internal control structure categories listed above we obtained an understanding of the design of relevant policies and procedures and determined whether they have been place in operation and we assessed control risk During the year ended September 30 1993 the Village of Key Biscayne Florida expended one hundred percent of its total federal financial assistance under major federal financial assistance programs We performed tests of controls as required by OMB Circular A 128 to evaluate the effectiveness of the design and operation of internal control structure policies and procedures that we considered relevant to preventing or detecting material noncompliance with specific requirements general requirements and requirements governing claims for advances and reimbursements and amounts claimed or used for matching that are applicable to each of the Village of Key Biscayne Florida s -52 r I L_ r L To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida Page Three major federal financial assistance programs which are identified in the accompanying Schedule of Federal Financial Assistance Our procedures were less in scope than would be necessary to render an opinion on these internal control structure policies and procedures Accordingly we do not express such an opinion We noted certain matters involving the internal control structure and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control structure that in our judgment could adversely affect the Village of Key Biscayne Florida s ability to administer federal financial assistance programs in accordance with applicable laws and regulations Accounting Software Due to the fundamental differences between governmental fund and non governmental accounting we recommend that governmental software be utilized to process record and summarize the transactions of the individual funds Due to the expansion of the Village the current accounting software will not properly serve the needs of the Village At your request we are available to recommend a governmental software package A material weakness is a reportable condition in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that noncompliance with laws and regulations that would be material to a federal financial assistance program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions Our consideration of the internal control structure policies and procedures used in administering federal financial assistance would not necessarily disclose all matters in the internal control structure that might be reportable conditions and accordingly would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above However we believe that the reportable condition described above is not a material weaknesses This report is intended for the information of management the Mayor and Village Council However this report is a matter of public record and its distribution is not limited LN& Cat__ Coral Gables Florida December 2 1993 r - L 53 RACHLIN & COHEN CERTIFIED PC BLIC ACCOL\TA\TS & CO\SC LTA \TS Al' TN P Assoc Ask r 1320 805 TH DIXIE HIGHAS Al PENTHOL SE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (305) 667 041? BRO'AARD (305) 764 7117 FAx (305) 6657456 Independent Auditor s Report on Compliance with General Requirements 700 SOC THEAST THIRD Al F \l F SLITE 400 FT LALDERDALE FLORIDA 3316-1102 TELEPHONES BRO ARD ( 05) 764 7717 DADE (305) 667 0412 FAx (305) 764 7835 To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida We have audited the general purpose financial statements of the Village of Key Biscayne as of and for the year ended September 30 1993 and have issued our report thereon dated December 2 1993 We have applied procedures to test the Village of Key Biscayne Florida s compliance with the following requirements applicable to its federal financial assistance programs which are identified in the Schedule of Federal Financial Assistance for the year ended September 30 1993 The general requirements tested were Political Activity Davis Bacon Act Civil Rights Cash Management Federal Financial Reports Allowable Costs/Cost Principles and Drug Free Workplace Our procedures were limited to the applicable procedures described in the Office of Management and Budget s Compliance Supplement for Single Audits of State and Local Government Our procedures were substantially less in scope than an audit the objective of which is the expression of an opinion on The Village of Key Biscayne Florida s compliance with the requirements listed in the preceding paragraph Accordingly we do not express such an opinion With respect to the items tested the results of those procedures disclosed no material instances of noncompliance with the requirements listed in the second paragraph of this report With respect to items not tested nothing came to our attention that caused us to believe that the Village of Key Biscayne Florida had not complied in all material respects with those requirements This report is intended for the information of management the Mayor and Village Council However this report is a matter of public record and its distribution is not limited Coral Gables Florida December 2 1993 54 AIF BER FSl lIT I TER ATIO I ks OCI ES I C ITH OFFICES I PR (P CITIES THROI CHOI 1 THE \\ ORLD AIE ER O THE k (ERIC I (Ft FE OF CER1IFIED PI BLIC '0601 T TS DI SIC FOR SEC PR Cl ICE SECTIO D THE PRI ATE CO 1 I PR CTICE SECS Y C` n RACHLIN & COHEN CERTIFIED PLBLIC ACCOLNTA\TS & CO\SLLTA\TS AP as P Assoc 1320 SOLTH DIXIE HIGHR-Al PE.NTHOLSE CORAL GABLES FLORIDA 33146 2964 TELEPHONES DADE (30 ) 667 0412 BROW ARO (305) 764 7717 FAx (305) 665 7406 I ndependent Auditor s Report on Compliance With Specific Requirements Applicable to Major Federal Financial Assistance Program To the Honorable Mayor Village Council and Village Manager Village of Key Biscayne Florida 700 SOL THEAST THIRD A\ PAL E SLITE 400 FT LAI DERDALE FLORIDA 33316 1102 TELEPHO ES BROI ARD (30D) 764 7717 DADE (305) 667 0412 FA's. (305) 764 783D We have audited the general purpose financial statements of the Village of Key Biscayne Florida as of and for the year ended September 30 1993 and have issued our report thereon dated December 2 1993 We have also audited the Village of Key Biscayne Florida s compliance with the requirements governing types of services allowed or unallowed eligibility reporting and special tests and provisions and claims for reimbursement that are applicable to each of its major federal financial assistance programs which are identified in the accompanying Schedule of Federal Financial Assistance for the year ended September 30 1993 The management of the Village of Key Biscayne Florida is responsible for the Village of Key Biscayne Florida s compliance with those requirements Our responsibility is to express an opinion on compliance with those requirements based on our audit We conducted our audit of compliance with those requirements in accordance with generally accepted auditing standards Government Auditing Standards issued by the Comptroller General of the United Stateq and OMB Circular A 128 Audits of State and Local Governments Those standards and OMB Circular A 128 require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred An audit includes examining on a test basis evidence about the Village of Key Biscayne Florida s compliance with those requirements We believe that our audit provides a reasonable basis for our opinion In our opinion the Village of Key Biscayne Florida complied in all material respects with the requirements governing types of services allowed or unallowed eligibility reporting and special tests and provisions and claims for reimbursement that are applicable to each of its major federal financial assistance programs for the year ended September 30 1993 This report is intended for the information of management the Mayor and Village Council However this report is a matter of public record and its distribution is not limited /21 -42/C -4[4. - Coral Gables Florida December 2 1993 55 'OF IBER OF SI f IIT I TER ACID L ASSOC] TES I\G 111TH OFFICES I PRI CIPAL CITIES THROI GHOI TTrIE RORLD '11E 1BER OF THE kS ERIC I ST TI TE 0 CERTIFIED Ps BLIC iCCOI TS 15 DISISIO FOR SEC PR C ICE SECTIO \D THE PRI ATE CO 'Pk IES PR CTICE SECTIO 11 F I T F' T P 4 T Village Clet k 001 GENERAL FUND DEPT (ODE 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DESCRIPTION BUDGET BUDGET x/93 1993 94 1993 94 512 1 Village Clerk 120 Salary Clerk 125 Salary Other 470 Microfilming/Equipment 475 Ordinance Codification 476 Indexing Minutes 477 Elections 480 Legal Advertising 541 Membership and Dues 542 Conferences and Seminars 543 Travel lot�l Village Clerk 30 000 0 0 10 000 4 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t11 0 0 0 0 0 0 0 0 0 0 30 000 18 500 5 000 3 000 1 000 15 000 40 000 200 500 1 000 /4 000 0 0 1111 200 Village Attotney 514 Village Attorney 312 Professional Fees 150 000 115 000 108 234 315 Prof Services Lawsuits 0 90 000 80 212 319 other Professional Fees 0 17 000 14 141 330 Court Cost and Fees 0 5 000 2 306 499 Other Expenses 0 2 000 1 183 175 000 al©i dOft 90 000 15 000 5 000 3 000 0 Total Village Attorney 150 000 229 000 206 076 Community Aff tits Depth intent rl 288 000 552 1 Community Affairs 120 Salaries 0 51,500 15 449 0 400 Advertising and Promotion 0 25 000 13 330 0 543 Travel 0 10 000 0 0 Total Community Affairs 0 0 86 500 28 779 0 0 50 including I aw Enforcement and Errors and Omissions Automobile liability property Insurance and flood insurance In a policy with M Il3rttord the Vllage canoes the State mandated coverages for all sworn police officers which include Unlawful and Intentional Death at $75 000 I ine of Duty AD&D at $25 000 and Fresh Pursuit AD&D at $25 000 Other Duties 1 PUMA Claims The Fin nee Du cum in conjunction with the Vill ige Minagci will continue to follow up on the V111 tgc s claims for hurricane damages 2 Grant applications The Finance Director has prepared Rebuilding Trust funds 512 0 Administration 120 Salary 404 Administrative Expenses 41 Membership and Dues 542 Conferences and Seminars 543 Travel 991 Contingency several grant applications involving Hurricane Andrew Recovery and 1991 92 _Budget 180 000 74 200 3 000 0 0 60 000 202 250 32,700 4 250 7 500 2 500 0 Harz- c13 Amended Actual Budget 6,610/93 181 984 26 896 2 171 4 559 255 0 Manager Proposed Budget '11,4277 755 25 000 4 000 6 000 1 500 0 Adopted Total Administration 317 200 )S_ kUcan 249 200 215 865 53 314 255 7'0 fr y 3� r A Department of Economic Development The Fconomic Development Department deals with matters affecting the economy of our area such as business development tourism ind medic relations The director acts as a liaison with vatious organizations such is the United States Department of Commerce s Economic Development and Travel and Tourism Administrations the Greater Miami Convention and Visitoi Bureau the Kcy Biscayne Chamber of Commerce local merchants associations and press the detector also stays infoimed of developments of interest to our business community including local issues (e g ni'stet pl in zoning sign gc and occup itional license requncmcnts) ind economic and tourism activities that may affect our mica (new commercial and residential development prevention of crime directed it touusts and piomotions mud spier il cvcnts conducted elsewhere in South Florida) Additional responsibilities Include attmeting visitors shoppers and new businesses to the area The duectoi assists local resorts with presentations to potcntiil groups and commercial landlords in reuniting tenants the director also provides dit t and information to interested pal ties such as commerci it developers those mtetcstcd in opening businesses in the tic and the media 1 The Economic Development Department also h tndlcs the preparation of all maikt( .{g and piomotionil niateiials related to business development and tourism and maint tins an in house clipping service Pi intcd mate ials developed by the depaitment currently include advertisements 1 promotional brochure and a tourist guide The department joins forces with the lecrcation depaitment on some projects such as a calendar of events special events to ittiact visitors and the development of corporat �e ysponsorships f"tt -ry? Mamger 1991 92 Amended Actual Proposed Budget Budget ��-h30/93 Budget Adopted 552 0 Economic Development �, 120 Salaries 0 40 000 12 308 A.1.74,..6 .1.3 0Q. 210 Fringe Benefits 0 10 000 592 0 400 Promotional Activity 0 25 000 8 384 Gi /A 112 925 542 Conferences 0 0 0 ".3.4,- 2 655 Total Economic Dev 0 75 000 54 21 284 Ntit10158,580 itt 9-01 —ii l he Community Development Director is responsible for assuring that the dep irtment handles ill of its assignments in an effective manner The Director offers guidance to attotncys developers and property owners regarding the consistency of then proposed projects with zoning ordinances Ind growth management doctimes of the Vill tge and makes iecommendhtions as to how to achieve same This position also is responsible for processing reviewing and scheduling public zoning hearing applications and other related requests (entrance teatmes sign program requests waivers of plats teplats etc ) and preparing recommendations for the Village Council drafting zoning resolutions which reflect Council actions overseeing preparation of the Village Master Plan its implementation compliance and future amendments responding to written and verbal zoning information inquiries interfacing with county regional state and federal regulators ind igcncies lot growth m magement ref ited matters and performing specs it projects such -is preparation of Find development rugulttions requests lot proposals glint applications upd tang/amending departmental procedures Ind h tndling assignments by the Village Manager Village Council and Local Planning Agency 1991 92 DEPT CODE DESCRIPiiON BUDGET 515 0 Community Development 120 Salaries 0 318 Master Plan 110 000 345 Special Masters 0 319 Professional Services 30 000 541 Dues & Subscriptions 0 542 Travel & Seminars ,—,I,/ 0 575 Printing/Postage (9f�(c 6tkiti 0 1 750 595 Miscellaneous I 0 15 000 991 Contingency 3 000 0 524 0 300 310 320 330 510 470 575 Total Community Dev 1992 93 AMENDED ACTUAL BUDGET 8/31/93 61 000 201 600 5 000 14 000 0 0 143 000 298 350 Building & Zoning Inspections Building Official Bldg & Zoning Inspectors ref. Code Off ciat Contractual Services CocTe`kntorcemenr Computer Supplies Microfilming Printing/Postage Total Building & Zoning 0 46 800 0 40 000 0 0 0 0 0 0 0 0 0 0 0 1,750 0 88 550 57 52 267 164 896 0 5 145 0 0 903 11 910 0 MANAGER PROPOSED ADOPTED 1993 94 1993 94 81 00011N/0 75 000 1 00� 7 2 000 5 000 4 000 7 500 0 235 121 175 500 42 900 20 320 0 0 0 0 0 1 129 46 8001 50 000 50 000J 26 000 10 000 3 000 15 000 64 349 203 800 0 c,;(cti, ° 0 0 001 GENERAL FUND DEPT CODE DESCRIPTION 513 0 Non Departmental 125 Accumulated Time 210 Payroll Taxes 222 Retirement 230 Life Health Dis Ins 240 Workers Compensation 250 Unemployment 319 Auditors 320 Appraisers 321 Landscape Architect 322 Committee Expenses 323 Financial Advisor 410 Telephone 42Q Postage 430 Electricity 432 Water & Sewer 440 Rent Village Hall 442 Leased Equipment 450 Insurance 460 Maintenance and Repairs 470 Microfilm/Record 475 Ordinance Codification 476 Indexing Minutes 480 Legal Advertising 485 Election Expensc 490 Newsletter 510 0 ny+as- llowawance Community ran 643 Furniture and Fixtures 645 Equipment 991 Contingency Total Non Departmental 519 1 Debt Service 720 Interest 710 Principal Total Debt Service 1991 92 BUDGET 1992 93 AMENDED BUDGET ACTUAL 8/31/93 MANAGER PROPOSED 1993 94 0 3 500 0 3 500 0 32 000 28 957 96 45,000 a 0 33 425 31 784 '' 65 500-i 11 8 0 35 517 31 067 `<, 47 600 0 1 500 1 333 �'k 13 616 0 4 000 1 656 K' 5 000 0 11 500 0 13 500 0 7 500 0 7 500 0 55 000 54 715 50 000 --� 0 1 000 833 1 000 0 0 0 12 000 3 000 22 500 20 715 24 500 5,000 6 000 5 316 7 500 10 000 2 500 2 201 5 000 0 1 500 93 2 500 50 000 42 150 38 009 50 000 0 1 000 178 5 000 23 000 23 500 16 442 50 000 2 000 11 000 7 491 10 000 0 500 0 0 * 0 5 000 4 899 0 * 0 2 000 1,195 0 * 25 000 25 000 19 172 0 * 0 5 000 4 789 0 0 15 000 9 649 20 000 23 000 16 000 13 591 20 000 5 000 5 000 4 400 4 800»--------3k 0 0 0 100 000 40 000 35 000 35 000 10 000 37 500 10 500 3 587 15 000 25 000 175 000 0 150 000 ADOPTED 1993 94 in Village Clerk's Budget 0 248 500 8 000 0 589 092 1 000 0 337 072 565 0 738 516 250 000 621,200 8 000 1 000 565 871 200 0 i r 58 001 GENERAL FUND 1991 92 DEPT CODE DESCRIPTION BUDGET 521 0 Police Department 120 Salaries Sworn Police 250 000 121 Salaries Overtime 0 122 Village Off Duty Emp 0 123 County Contracted Sery 0 124 Off Duty Employment 0 125 Holiday Pay 0 126 Court Time 0 130 Salaries Dispatch/Cleriil 0 150 Police incentive Pay 0 180 Police Consulting 250 000 210 Fringe Benefits 0 211 Payroll Taxes 0 222 Retirement Contributions 0 230 Health Life Disability 0 240 Workers Compensation 0 250 Unemployment Taxes 0 260 Recruiting Hiring Exp 0 400 Investigation Expense 0 412 Tel Dedicated Lines 0 450 Law Enforcement Insurance 0 490 Confidential Informants 0 510 Supplies 0 524 Uniforms 0 525 Vehicle Maintenance 0 526 Vehicle Fuel & Oil 0 527 Photography 0 528 Ammunition 0 541 Membership/Dues/Subscrip 0 542 Training and Seminars 0 630 Police Facilities 0 640 Police Vehicles 0 643 Police Radio (� 0 645 Police Equipment @�F'} C 00' 0 99 ntingency 70 000 1993 1994 BUDGET 1992 93 AMENDED BUDGET 578 36 3 1 120 250 001 998 000 1 2 500 000 98 350 6 600 5 000 17 002 45 000 60 000 50 000 35 000 1 500 35 000 2 500 0 1 58 500 1 000 15 000 35 903 59 500 0 5 000 5 000 5 000 52 650 9 500 177 095 0 78 150 0 ACTUAL 8/31/93 421 141 4 985 3 360 1 100 000 298 730 309 30 339 5 492 3 875 998 35 479 47 845 35 335 0 1 289 29 178 0 0 23 409 0 8 340 32 357 16 262 0 1 875 1 961 1 993 18 968 3 175 138 428 0 77 243 0 MANAGER PROPOSED 1993 94 826 522 2 93 750 5 000 0 0 11 2004 2 000t 191 245 5e 15 0001 k 15 000e J5ooth 82 000Gk .x(105 000n ,125 000q `1k/ 85 000 X 10 700b 10 0001 3 00011 3 600, 63 500 1 000 klt 20 0001i, 40 0004L 20 000 20 0001 10 000% 6 000& 6 000& 70 000-^i AN 28 000 81 7 "k 11"k OOO W 0 ADOPTED 1993 94 Total Police 570 000 2 600 000 2 044 663 2 070 287 0 64 1993 1994 BUDGET 001 GENERAL FUND 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 6/30/93 1993 94 1993 94 522 0 Fire Department 120 Salaries 0 161 000 69 604 1 250 000 121 Salaries Overtime 0 0 0 75 806 150 Incentive Pay 0 2 000 0 8 000 210 Payroll Taxes 0 12 000 5 327 99 436 222 Retirement 0 17,000 7 540 137 500 230 Health Life & Disability 0 11 375 1 909 ' 120 475 240 Workers Compensation 0 11,000 0 X 102 830 250 Unemployment 0 0 0 k 13,500 312 Medical Director 0 0 0 10 000 318 Fire Consulting 50 000 71 500 25 478 25 794 340 Automatic Aid 0 0 0 400 000 341 Supplemental Aid 0 0 0 100 000 404 ALS Licence Fire Safety 0 0 0 4 495 410 Communications 0 2 500 706 2 250 420 Postage 0 100 58 500 430 Utilities 0 375 0 13 700 440 Facilities Rental 0 3 750 500 8 675 450 Insurance 0 2 500 2 464 30 000 470 Copy Machine Costs 0 3 000 0 3 000 480 Advertising 0 0 0 1 000 490 Recruiting 0 20 000 16 594 0 490 Printing 0 3 000 75 1 000 510 office Supplies 0 2 000 1 364 2 000 511 Computer & Supplies 0 3 500 2 717 2 000 512 ID Cards 0 0 0 500 513 Linen Supplies 0 0 0 1 000 520 Car Allowance 0 0 0 4 800 522 Clothing 0 3 000 0 20 320 523 Bunker Gear 0 45 000 0 5 000 524 Uniforms 0 10 000 6 567 8 000 525 Vehicle Maintenance 0 2 000 800 2 000 526 Small Tools/Consumable 0 1 250 0 2 000 527 Fuel 0 0 0 4 000 529 Miscellaneous 0 1 500 157 2 000 541 Dues & Subscriptions 0 500 50 3 855 542 Training 0 20 000 3 485 21 500 543 Travel F «t �� 6(0 0 150 121 6 100 725 Amarx i zai>ar✓ I 0 0 0 55 i 010 527 Camera TV VCR 0 0 0 50 999 Contingency 7 000 40,000 0 0 Total Fire 57 000 450 000 145 516 u 3 045 286 0 69 5/2 0 120 240 400 440 450 480 490 510 521 522 524 541 542 519 2 574 630 643 648 820 999 1991 92 Amended Actual Budget Budget 6.30/93 Ma nager Proposed B udget Adopt ed Parks & Recreation Salaries 0 95 000 65 339 146 810 Insurance t UDQ t � Q""�iO , 0 0 0 12 000 MA"' Travel 0 0 0 1 900 Facilities Rental, 40 000 20 000 1 386 12 000 � iii ab4-61 W c, jr,1 '.� / 0 0 0 8 000 ' Adre-tTs� I��p{ ✓��r� 0 0 35 0000 4 692 5 000 Office Supplies uctt 0 0 0 2 700 Social/Cult /Eqp & I mpry 95 000 50 000 42 488 0 Program Supplies 0 10,000 9 289 7 150 Unifo rm s 0 2 500 0 1 500 Du es/Mem berships 0 0 0 600 Co nference Fees 0 0 0 650 V0 0 0 0 iRc'1a8gt Special Events 0 50 000 45 866 75 000le �_ ��Q lfr ogo Park Improvements 10 000 25 000 15 348 0011 ( �P' I Program Equipme nt 0 10 000 9 434 1 000 a� Capital Outlay +-- 0 0 0 104 800 N Key Bisc Athletic Club 0 25 000 25 000 38 500/x 3P Contingency 20,000 0 0 0 111ffYX 1 To tal Pirks & Recreation 165 000 322 500 218 842 441 810 (l) Qt 7 Capital Outlays 620 Capital & Auth Studies 0 283 608 147 928 _ 484 334 0 1 824 700 5 759 000 4 056 927 9 445 768 _ 0 ‘.10 ?)S IfVe t k c e\ 1' 'V (1 -- TOTAL EXPENSES 74 TI LS { DA PR A9 D CH D BY P990 RE c ALE A R a CE EP ED 3Y C CK AP RO ED EN w ry 5 2 3 6 IE N 6 it j r ,a it w. V N N C i Dk 11 2 3 R a A { i 1 i y it 1 3 s i t I I l ' I I I s e t 1 t t -II f7 { I � 4 ��! I '! 7 6 II MW V / {�i V//"I N i (1 i 1 `�.� $t li II T �I l! t 9 16 . . .. � _. I � '. It i l i l ri 10 2 3 14 5 16 17 VI tF 1�/J,i l j• i 1 I(' I 7 i i I ! C 4 t CAS I t /i t l 12 s 14 15 n _ . .. 18 20 21 3 .. -zri 22 24 I 26 u 28 iref, I ,. I I _ G 18 19 20 2t 22 23 24 25 26 2] 28 I 34 J p` I 29 30 31 32 33 34 1 35 36 3] I 33 39 I 39 UI II 40 1 2 3 4 5 6 J -Z Z - N M iY N l� CO Q( N CO 9r N N 1 N! N N N N N N M N M CNi M — li Iiii 1 p ii• AMP I I. I ii we CO II -I-Z0 Z N tl l J N N 4 [� n- N �V N N {+ N 2N 2 M {� uJse