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HomeMy Public PortalAbout1994 Adopted Budget.tifI I I I I VILLAGE OF KEY BISC AYNE FLORI DA 1993 - 1994 ESTIMA TED ANNUAL OPERATING AND CAPITAL BUD GET First Pri nti ng July 9, 1992 Second Pri nting J uly 23, 1993 Thud Prmtmg September 14, 1993 TNei t7 Iggq Alward of Recognition The National Federation of M unicipal Analysts hereby gra nts recognition to for special consideration an d responsibility to the comm unity of in vestors in its securities thro ugh an expressed commitmen t to continuing disclosure In witness whereof I have executed this certifi cate this 25th d ay of August, 1.993 Ca ltyiaL R 5�t. a niter.. , Chairperson The National Federation of Mun icipal Ana lysts The awa d of this c ertificate does not imply in any man r a po tit e or negati eiudgme t as to the accuracy or sufficiency of th discios re docum nts of the is ern med above The G oveinment Fina nce Officers Association of the United States and Canada presents this AWARD OF FINAN CIAL REPO RTING ACHIEVEMENT to Jack Neust adt Finance Director V illage of Key Biscayn e Florida The Award of Fin ancial Reporti ng Achieveme nt is pres ented by the G m erri ment Fi nn rc Officers Ass oci ati on to th ose individ uals who hate been i nstrumental in th rrgo vernn ent un it achieving a Certificate of Achreteme nt f or Excellence in Fi nanci al Rep rti ng A Certificate fAchie vement is presented to th ose g ot eminent units whose ?m ural financial repo rts a re Judged to adhere to progr a n sta ndards a nd represents the highest award in gov ern ment financial reporting Ex ecutive Director Da te August 31 1993 ESTIM ATED ANN UAL OPER ATI NG AND CAPI F AL BUDGET T ABLE OF C ONTENTS L L RESOLUTIONS & OR DIN ANCES Resolutio n 93 22 a Resolu tion 93 33 Prop osed Millage Rate c Tentative Millage Rate Resolution f Final Millage Rate Resolution 1 1993 1994 Budget O rdinance k INTRODUCTION Village Council Lo cal Planning A gen cy Administrative Officers & Departmen ts [1 Independent Contractors C ode Inspectors & Council Appointee Indepe ndent Auditor Bond Counsel Financi al Ad visor & Stormwater Utility Organizational Chart Important D ates for Village Village of Key Biscayne Ch arter Section 4 05 & 1993 1994 Budget Schedule Pro perty Tax Analysis Total Property Assessed Va lue Informa tion Abo ut Your Tax N otice D emographic Statistic Principal Taxpayers Miscellaneous Statistical Data IV v xv B UD GET MESSAGE t Hurricane Recovery 3 State Assista nce 3 Fema Loan 4 1992 1993 Budget Highlights 4 1993 1994 Budget Highlights 8 Conclusion 11 G OA LS & OBJECTIVES Village Co uncil Short Term Goals 13 (July 1993 to September1994 Village Coun cil Intermediate Term Goals 14 (Eighteen Mon ths to Thirty six Months) Department of Community Development 15 D epartment of Economic Dev elopment 16 D epartment of Finance an d Admin istrative Services 19 Depa rtment of Fire Rescue 23 Department of Police 26 D epartmen t of Recreation 30 BU DGET Certification of Taxable Value 1992 & 1993 Appraised Val ue of Real Property Budget Breakdow n by Category 1993 94 Budget Reve nues & Expe nditures Pie Chart Revenues & Expe nditures 1993 94 Budget Revenues Pie Chart R evenu es G eneral Fund Revenues 1993 94 Budget Expen ditu res Ex pen ditu res Pie Chart 1993 1994 Budget 36 38 39 41 42 43 44 45 47 48 Elected Officials Budget 49 V illage Clerk Budget 50 V illage A ttorney Bu dget 50 Community Affairs D ept 50 Departmen t of Fin an ce and A dministrative Service 51 Department of Economic Development 54 Department of Comm unity Developme nt 55 No n departme nt al & Debt Service 58 Department of Emergency Ser vices P olice 59 Fire 65 Department of Public Works 70 Departme nt of Recreation 71 Personnel Distrib utio n Chart 75 Personnel Expenditures 78 Fire/Police Salary Pla n 80 FINANCIAL POLICY Financial Policy 81 ELECTED OFFICIALS Metro D ade County Co mmission ers 85 Metro Dade Coun ty Committees 86 Elected State Officials 88 Elected Federal Officia ls 89 G lossary 90 RESOLUTION NO 93-22 A RESOLU TION OF THE VILLAGE OF KEY BISC AYNE, FLORID A, AUTHORIZING THE VILLAGE MANAGER TO PURCH ASE FIRE EQ UIP MENT, PRO VIDING FOR AN EFFECTI VE DAT E BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE, FLORIDA, AS FOLLOWS WHEREAS, the Villag e Council of the Vill age of Key Bi scayne opte d out of the Metro -D ad e Fire Re scu e Service Dist rict on March 9, 1993, pursu ant to Re solution 93-8, a nd WHEREA S, the v oters of the Village at the Sp ecial Election he ld Tues da y, April 27, 1993 v oted n ot to amend the Village Charter to requ ire that the Village be serv ed by the district, and W HEREA S, it is Res cue Department on NOW THER EFOR E, BISCAYNE AS FOL LOW S Sec tion 1 imperative that th e Village establi sh a Fire or before O ctober 1, 1993, BE IT RESOLVED BY THE VIL LAGE COUNCIL OF KEY The V illage Manager is author ized to pur ch as e followin g fire appara tus 1 Pumper (1) 2 Quint (1) 3 Rescue (2) 4 Opera tion al 5 Con tin gency $233,000 447,000 173,000 Equipmen t 125,000 42,000 1,020,000 a the ri Section 2 Thi s res ol uti on sh all be effective immediately upon adoption PASSED AND ADOPTED this 11th d ay of Ma y 1993 MAYOR '''AEL CONTE Li ATTEST VILLAGE CLER K �� j� fie; A PPROVED AS TO FOR M AND LEGAL SUFFICIENCY 4 VIL LA GE A TTORNEY a=r�� f `Ci rs 1/0a1VN. Li b L RESOLUTION NO 93-33 A RESOIUTION OF THE VILL AGE OF KEY BISCAYNE FLORIDA DETER MINING THE PROPOSED MILLAGE RATE THE CURRENT YE AR ROLLED BACK R ATE AND THE DATE TIME AND PL ACE FO R THE FIRST AND SECOND PUBLIC HE ARINGS AS REQ UIRED BY LAW DIREC TING THE VILL AGE CLERK TO FILE S AID RESOLUTION WITH THE PROPERTY APPRAISER OF METROPOLITA N DADE COUNT Y PURSU ANT TO THE REQ UIREMENTS OF FLORIDA STATUTES AND THE R ULES AND REG ULATIONS OF THE DEP ARTME NT OF REVEN UE OF THE ST ATE OF FLORIDA PROVIDING FOR AN EFFECTI VE DATE WHEREAS on July 1 1993 the Honorabl e Jo el Robbins Prop erty A ppraiser of Metropolitan Dade County Florid a served upon the Village of Key Bi scayne A C ertifi cation of Taxable Valu e' cer tify ing to the Village of Key B iscayn e its 1993 taxable value a nd WHER EA S the provisi on s of Fl orida St atutes Section 200 065 requi re that within thirty-fiv e (35) day s of service of the Certifi cation of Ta xable Value upon a mun icipality said municipality sha ll be r equired to fu rni sh to the Prop erty Apprais er of Me tropolitan Dade County the proposed millage rate the curr ent ye ar rolled -bac k rate and the date time and place at whi ch a f irst public hea ri ng will be held to consid er the prop os ed millage and th e tenta ti ve budge t and r L c (1 L, WHE REAS the Vill ag e Council desir es to announce the d at es of th e first and s econd public h earings to th e Prop erty App raiser of M et ropolit an D ad e County and WHEREAS the Vill age Coun cil ha s r evi ewed the fig ures supplied by the Pr operty App raiser of M etropolitan D ade County and conferr ed at a public m eeting with the Vill ag e Attorney and th at b eing oth erwis e fully advis ed in the p remis es NOW THEREFORE BC IT RESOLVED BY THE VILLACE COUNCIL OF KEY BISCAYNE FLORID A SECTION 1 Th at the propo sed millag e for the first publi c he aring is her eby d ecl ared to be .004439 mills which is S4.439 p er thousand dollars of assessed p rop erty within the Village of K ey Biscayne SECTION 2 That the cur rent y ear roll ed ba ck rate ( comput ed pursuant to Sec 200 065 F S ) is $2 361 pe r $1 000 SECTION 3 T hat the date time and place of th e fir st and second public hear ings is hereby set by the Village Council as follows Data Time Plac e September 14 1993 7 00 p m Key Biscay ne C ouncil Ch ambe r 85 We st McInty re Str eet Ke y Bisc ayne Florida 33149 September 28 1993 7 00 p m d Key Bisca yne Council Chamber 85 West McIntyre Str eet Key Bisc ayne Florida 33149 Fl i i SECTION 4 That the Vill age Cl erk and Villag e M anager are dir ected to att ach the original Certifi cati on of Taxable Value to a c ertified copy of this res olut ion and serv e the same up on the Honorable Jo el R obb ins P roperty App raiser of M et ropolitan Dad e County on or befo re August 3 1993 SECTIO N 5 This resoluti on sh all be eff ective imm ediat ely upon its adoption by the Vill age Cou ncil PASSED AND ADOPTED this 27th day of ATTEST V ILLA GE CLERK APPROVED AS TO LEGA L SUFFICIENC Y VILLAG A TTOR E M AYOR 1993 e RESOLUTION NO A RESOLUTI ON OF THE VILL AGE COUNCIL OF KEY BISCAYNE ADOPTING THE TENTATIVE MILLAGE RATE OF THE VILL AGE OF KEY BISCAYNE FOR THE FISCAL YEA R COMMENCI NG OCTOBER 1 1993 THROUGH SEPTEMBER 30 1994 PURS UANT TO FLORIDA ST AT UTE 200 065 (TRIM BILL) SETTING A DATE FO R A FINAL PUBLIC HE ARIN G TO ADOPT THE MILLAGE RATE WHEREAS on July 27 1993 the Village Cou ncil adopted Resol utio n No "lJ determining the Proposed Millage Rate for the fiscal year commencing October 1 1993 a nd further sched uled the pu blic hearin g required by Section 200 065 of the Florida Statutes to be held on September 14 1993 at 7 00 p m and WHEREAS the Property Appraiser has properly noticed the p ublic hearing scheduled for September 14 1993 at 7 00 p m at 85 West McI ntyie Street Key Biscayne Florida 33149 as required by Chapter 200 of the Florida Statutes and WHEREAS the said public hearing as required by Sectio n 200 065 (2) (c) was held by the Village Council on September 14 1993 commenci ng at 7 00 p m in the evening as previously noticed the public an d all interested parties having had the opportumty to address their comments to the Village Cou ncil an d the V illage Council having considered the comments of the public regardi ng the tentative millage rate and having complied with the TRIM requirements of the Florida Statutes NOW TH EREFORE BE IT RESOLV ED BY THE BOARD OF T RUSTEES OF THE VILLAGE OF KEY BISCAYNE FLORIDA AS FOLLOWS SECTION 1 That the tentative millage rate for the Village of Key Biscayne for the fiscal year Page 1 of 3 L f 1t a i w L9 I comme nci ng October 1 1993 through September 30 1994 be a nd is hereby fixed at the rate of t/60(4/(0 mils which is 4 dollars per thousand of assessed property within the Village of Key Biscayne SECTION 2 That the Proposed Millage Rate of O )1t mils is hereby officially adopted as the tentative millage rate of the Village of Key Biscay ne SECTION 3 Th at a fi nal p ublic heari ng to adopt a millage rate and b udget for the fiscal year commencing October 1 1993 through September 30 1994 be a nd is hereby set at the Village Council Chamber 85 West McIntyre Street Key Biscayne Florida 33149 at 7 00 p in of Tuesday September 28 1993 SECTION 4 That the Village Clerk be a nd is hereby directed to advertise the said p ublic hearing as required by law PASSED AND A DOPTED this L day of Page 2 of 3 1993 RAF AEL IT CONTE MAYO R 8 rta a f1 L ATTEST VILLAGE CLERK APPROVED AS TO FORM VILLAG E ATTORNEY Lp Page 3 of 3 h 11 RESOLUTION NO !A A RESOL UTION OF THE VILLAGE COUNCIL OF KEY BISCAYNE ADOPTING THE FINAL MILLAGE RATE OF THE VILLAGE OF KEY ✓ BISCAYNE FOR THE FISC AL YEAR COMMENCI NG OCTOBER 1 1993 THRO UGH SEPTEMBER 30 19 P URS UANT TO FLORIDA STATUTE ( p 200 065 (TRIM BILL) f �t \ v WHEREAS on September 14 1993 the Village Cou ncil adopted the (Proposed illage Rate fo r the fiscal year c ommencing October 1 1993 a nd further schedule. e final public heari ng req uired by Section 200 065 of the Florida Statutes to be held on Septembe 28 1993 at 7 00 p m and WH EREAS puisuant to Secti on 200 065 of the Florida Stat utes the Property Appraiser has made tax assessments for all real property)vithin the Jurisdiction of the Village of Key Biscayne a nd `L WHEREAS the said •ub hearing as required by Section 200 065 (2) (c) was held by the Village Board on September 28 1993 comme nci ng at 7 00 p m in the eveni ng as previo usly ad vertised an d the pu blic and all mteres ed parties havi ng had the opp ort unity to address their comments to the Village Council the Village Council having co nsidered the comments of th e public regarding the millage rate an d having complied with the TRIM req uirements of the Florida Statutes NOW THEREFORE BE IT RESOLVED BY T HE VILL AGE COUNCIL OF KEY BISCAYNE FLORIDA AS FOLLOWS SECTION 1 That the millage rate for the Village of Key Biscay ne for the fiscal year commencing October 1 1993 throu gh September 30 1994 be a nd is hereby fixed at the rate I of mill which is of Key Biscayn e per thousand do llars of assessed property within the Village Page 1 of 2 1 2 r 1 SECTION 2 This resol ution shall be effecti ve immediately upon its adoption by the Village Cou ncil PASSED A ND ADOPTED this ATTEST VILLAGE CLERK APPR OVED AS TO FORM VILLAGE ATTORNEY day of 1993 Page 2 of 2 R AFAEL H CONTE MAYOR ORDINANCE NO AN ORDINANCE OF T HE VILL AGE OF KE Y BISCAY NE FLORI DA ADOPTI NG A TENTATIVE GENER AL FUND OPERATING B UDGET FOR THE FISCAL YEAR COMMENCING OCT OBER 1 1993 THRO UGH SEPTEMBER 30 1994 IN THE AMO UNT OF P UR UANT TO F LORIDA STAT UTE 200 065 (TRIM BILL) SETTING A D ADE)FOR A FINAL PUBLIC HE ARING 10 ADOPT THE B UDGET PROVIDING FOR AN EFFECTIVE DATE 1 (\s� WHEREAS on July 27 1993 the Village Manager presented to the Village Council a Te ntative General Fund O perating Budget for the fiscal yeas commencing October 1 1993 a nd further scheduled the public hearing required by Section 200 065 of the Florida Statutes to be held on September 14 1993 at 7 00 p m an d a L WHEREAS the Property Appraiser has properly noticed the public hearing scheduled for September 14 1993 at 7 00 p m in the Council Chambers located at 85 West McIntyie Street 2nd Floor K ey Bisc ayne Florida 33149 as required by Chapter 200 of the Florida Stat utes and WH EREAS the said public hearin g as required by Section 200 0655 (2) (c) was held by the Village Cou ncil on September 14 1993 commen cing at 7 00 p m in the eveni ng as previously noticed an d the public and all interested parties having had an opportunity to address their comments to the Village Coun cil and the V illage Council having had an opportu nity to amend the tentative budget as it deemed appropriate and hav in g considered the comments of the p ublic iegarding the tentative budget and havin g complied with the TRIM requirements of the Florida Statutes Page 1 of 3 k t U NOW THEREFORE BE IT RESOLVED BY THE VILLAGE COUNCIL OF KEY BISCAYNE FL ORIDA t r f i f I b LiJ SECTION 1 That the tentative operati ng budget as presented by the Village Manager and amended by the Village Council be a nd is hereby tentatively adopted s ubject to final adoption and amendment as provided by Sectio n 200 065 of the Florida Statutes SECTION 2 That a final public heari ng to adopt a budget for the fiscal year comme ncing October 1 1993 through September 30 1994 be a nd is hereby set in the Council Chambers located at 85 West McIn tyre Street 2nd Floor Key Biscayne Florida 33149 at 7 00 p m on Septembe 1993 SECTION 3 That the Village Clerk be a nd is hereby directed to advertise the said p ublic hearing as required by law PASSED AND ADOPTED on the first reading this N day ofeQ 1993 PASSED AND ADOPTED on the secon d reading this day of R AFAEL H CONTE MAYOR Page 2 of 3 1993 !1 J 1 ATTEST VILLAGE CLERK APPR OVE D AS TO FORM AND LE GAL SUFFICIENCY VILLAGE ATTORNEY t l Page 3 of 3 ti m VILLAGE OF KEY BISCAYNE, FL ORI DA VILLAGE CO UNCIL Rafael H Conte, Mayor Clifford Biody Vice Mayor M ortimer Fried Michael Hill Toe I Rasco Betty Q Sime Raymond P S ulliva n COUNCIL - MANAG ER FORM OF GO VERNMENT MISSION STATEMEN T TO PROVIDE A SAFE QUALITY COMMUN ITY EN VIRON MENT F OR ALL ISLANDERS THROUGH R ESPONSIBLE GOVER NM ENT r i 1 VILLA GE OF KEY BISCAYNE, FLORIDA LOCAL PLANNING AGENCY Betty t S Snne Chairman Joe I Rasc o Vice Chairman Clifford Br ody R tfael H Conte Morti mer Fried Michael Hill Raymond P Sulli van Master Plan Consultant Robert K Swarthout, I nc City Plan ning Consultants 400 South Dixie Highway Suite 121 Boca Raton Florida 33232 MISSION STATE ME NT TO PRO VIDE A SAFE QUALITY C OMMUN IY EN VIRON MEN T FOR ALL ISLANDERS THROU GH RESPO NSIBLE GOVER NMENT 11 VILLA GE OF KEY BISCAYNE ADMINISTRATIVE OFFICERS f Li t C Samuel Kissinger Village Manager Michael J Flaherty Chief of Police D irector of Emergenc y Services Susan Krupn ick Giegorie Director of Economic D evelo pmen t William C Huddleston Chief of Fire Rescue Weiss Serota & Helfman P A Village Attorney DEPARTMENTS G uido H Inguanzo Jr Village Clerk Jack Neustadt Director of Fin ance & Admi nistr ative Ser vices Robi n M Sobn no AICP Director of Community Development Laurie Tessler Director of Recre ation MISSION STATEME NT TO PROVIDE A SAFE QUALITY COMMUNITY ENVIRONMEN T FOR ALL ISLAND ER S THROUGH RESPONSIBL E G OVER NME NT iii ft INDEPEJ'IDENT CONTRACTORS i tf b VII LACE ENGINE! R Carlos A Penni P L President C A P Engmeenng Consultants Inc 4848 S W 74th Count Mimi] I !midi 33155 Dan e N ieda R A Building Officia l Leonard Gutkin Etta, i cal Inspector VII 1 AGE I ANDSCAPF 4RCIIITEC7 S William A 0 Leary FASLA President O Lciiy Design Associates P A Oak Plaza Professional Centel 8525 S W 92nd Street Suite CI I Mun n I l oud i 33149 CODE INSPECT ORS Joan Moore Code Enforcement Officer COUNCIL APPOINTEES James M Dowd 8/1/94 William E Croysdale 7/1/94 Special Masters A Gail Boorman ASLA President A Gail Boorman & Assoc 849 7th Avenue Suite 204 N irks I loi id i 33940 Pa ul I !ledge Il unnhuig Inspector rd Stein Ma h aliu al In spec toi MISSION STATEMENT 70 PRO VIDE A SAFE QUALITY COMMUNITY EN VIRONMEN T FO R ALL ISLAND ERS THROUGH RESPONSIBLE GOVERNMLN7 lv INDEPENDENT AUDITOR f Rachlin & Cohen Certified Public Accountnats & Consultants 1320 South Di xie Highway Penthouse Coral Gables Florida 33146 2964 BOND COUNSEL Ruden Barnett McClosky Smith Sch uster & Russell P A 701 Brickell A venue S uite 1900 Miami Florida 33131 FINANCIAL ADVISOR Guzman & Company - Public Finance Financial Advisory Services 701 Brickell Ave nue 11th Floor Miami Florida 33131 STORMWATER UTILITY Williams Hatfield & Stoner Inc Con sulting En gineers 3191 Coral Way Suite 804 Miami Flo nda 33145 l_, Lp Lx MISSION STATEMENT TO PRO VID E A SAFE QUALITY COMMUN ITY ENVIRONMEN T F OR ALL ISLANDERS THROUGH RESPO NSIBLE G OVE RNMENT v n 8/93 VILLAGE OF KE Y BISC AYNE FLO RIDA ORGANIZATION CH ART VOTE R VILL AGE COU NCIL LOC AL PLANNING AGE NCY VILLAGE CLERK SPECIAL MASTER VILL AGE MANAGER Adm inistrative Assistant VILLAG E ATTORN EY Depa rtment of Economic Deve lopment Business Promotion Tourism Depa rtment of Fina nce & A dmi nis Se rvi ces Domestic International Department of Community De ve lopme nt Building 1 Planning Zoning Code Enfor ce De partment of Emergen cy Services Fir e/ Res cue Police Department of Recreat ion Special Dvents Sp orts & Athletic s Progra ms/ Tour s Adopted Cou nci l Or dinance 93-6 - Apr il 27 1993 D ep artm ent of Publ ic Work s Villag e Eng ine er I Contra ct Adminis vi f� IMP ORTA NT D ATES FO R VILL AGE 1 Incorpor ation 2 Date of Election 3 Runoff Electi on 4 First Council Meeti ng 5 Village Manager Hired 6 ESSEX Telephone System Operational 7 Furniture Delivered 8 Beautification Pr ogram Initiated 9 V illage Hall Dedication Second A nniversary Celebr ation 10 Hurricane Andrew 11 Bu ildin g Pla nning and Zoni ng 12 Village Clerk Hired 13 Calusa Park Ex chan ge 14 Village G overnment reco gnized by ICMA 15 Police D epartmen t Operational 16 Fire R eferendu m No=1313 Yes=752 June 18 1991 September 3 1991 September 17 1991 September 23 1991 March 2 1992 May 1 1992 May 8 1992 May 12 1992 June 25 1992 A ugust 24 1992 September 1 1992 October 1 1992 October 20 1992 Januear 28,_1993 March 1 1993 April 27 1993 vil fl S 1 fl i r In accordance with the Village of Key Biscayne Charter Section 4 05 An nual b udget ad option (a) Balanced Budget Each annual b udg et adopted by the Council shall be a balanced budget (b) Budget adoptio n The Cou ncil shall by ordina nce adopt the annual budget on or before the last day of September of each year If it fails to adopt the annual budget by this date the C ou ncil may by resolution direct that the amounts appr opriated for current operations for the then ending fiscal year be deemed appropriate for the ensuing fiscal year for a period of fifteen (15) days and may be re newed by resolution each fifteen (15) days with all items in it prorated accordingly until such time as the cou ncil adopts an a nnual budget for the enc� 3 3$ fiscal year An ordina nce adopti ng an a nnual budget shall constitute appropriations of the amo unts specified therein (c) Specific,gpproriation The budget shall be specific as to the nature of each category of appropriations therei n Reasonable appropriations may be made for contingencies b ut not withi n defined spending categories (d) Defeiied compens ation,pensions Co ntributions to pe nsion and other deferred compe nsation plans or arra ngements for Village employees may be made under s uch terms and conditio ns as the Cou ncil may establish from time to time in acco rdance with sound actuarial principles (Ord No 92 18 su b sec 1 8 11 92/11 3 92) 1993 1994 BU DGET SCHEDULE 1 Certification of taxd,21evalues by Dade Cou nty Property Appraiser Tax revenues fin alized -D ie- 1-1993-1994 budget presentation by Village Manager to Village Council July 1 1993 3 1993 3 Resolution settin g tentative July 27 1993 millage for 1993 1994 4 First Public Hearing on the September 14 1993 1993 1994 Budget 5 Fin al Budget H earing and September 28 1993 ado ption of the Budget viii ft PROPERTY TAX ANALYSIS As a result of the damage done by Hurricane Andrew, the taxable val ue of the Village of Key Biscayne as reported by the Metropolita n Dade Co unty Property Appraiser has declined by $57 083 958 from $1 617 141 088 to $1 560 057 130 As a consequence at the 1992/93 Property fax Rate of $2 280 per thousand of assessed value the tax produced ts $3 556 930 which is $130 152 or 3 53% less tha n the property tax of $3 687 082 billed for 1992/93 The 1993/94 budget proposed by the Village Manager recomme nds retaining the $2 28 rate Similarly the tax produced for Fire/Resc ue Services at $2 344 per tho usand the 1992/93 rate levied by Metro Dade at the reduced property values is $3 656 774 a loss of $133 804 from the $3 790 578 previously levied In additio n the Village Manager s proposed budget recommends a further red uction in the rue/Rescue property tax rate of 7 89% by lowering the millage rate fro m $2 344 per thousand to $2 159 per thousand This reduces the property ta x levy by an addition al $288 685 to $3 368 089 The total reduction in property tax for Fire Resc ue services is $442 489 or a total or 11 1 % The overall TAX RA TE REDUCTION for the combined 1993 94 tax rate is 4% As proposed in the 1993/94 Village budget at $4 439 per tho usand the total property ta x proposed is $6 925 019 $552 641 less than the $7 477 660 lev ied by the Village and the Metro Dade Fire District for 1992/93 The combined reduction of tax revenu e is 7 39% The foregoing comments relate to the amounts levied at the millage rates referred to above In accorda nce with State regu lations property taxes are budgeted at 95% of the amount levied in order to provide for allowable discounts for prompt payment and other adju stments as provided by law By an overwhelming majority the v oters of Key Biscayne con firmed the authority of the Village Council to withdraw from the Metropolitan Dade Fire District The 1993/94 V illage Budget theref ore i ncludes both revenue and expense of the Fire/Rescue Department While the property tax levied by the V illage for the Fire D epartment will produce 11 1% less than the Metro District Taxes for 1992 93 the total tax revenues levied by the Village will in crease substantially and state statutes require that only the increase be published withou t an explan ation of the reason for the increase lx PR OPERTY TAX ANALYSIS VILLAGE RATE TAXABLE VALUES A MOUNT LEVIED AMOUNT BUD GETED 1992-93 228 $ 1 617 141 088 $ 3 687 082 $ 3 502 728 1993-94 228 $ 1,560,057,130 $ 3,556,930 $ 3,379,084 $ 57 083 958 $ 130 152 $ 123 644 3534 353°/ FIRE 1992-93 1993-94 2 344 2 344 ADDITIONAL REDUCTION 1993-94 2 159 185 789/ TOTAL FIRE REDUCTION 1992-94 1992-93 1993-94 TOTAL TAX REDUCTION FIRE TAX LOSS VILLAGE 2 344 2 159 $ 1 617 141 088 $ 1,560,057,130 $ 57 083 958 $ 1 560 057 130 $ 1 617 141 088 $ 1,560,057,130 $ 57 083 958 $ 3 790 578 $ 3,656,774 $ 133 804 353/ $ 3 868 089 $ 288 685 7 89 / $ 3 790 578 $ 3,368,089 $ 422 489 111/ $422 489 1992-93 TAX —FIRE $ 3 790 578 1992-93 TAX — VILLAGE $ 3,687,082 $ 7 477 660 1993-94 FIRE $ 3 368 098 1130,152 1993-94 VILLAGE $ 3,556,930 $ 6,925,019 $552 641 $ 552 641 7 394 $ 3 601 049 $ 3,473,925 $ 127 114 353/ $ 3 199 684 $ 274 251 789/° $ 3 601 049 $ 3,199,684 $ 401 365 11 1 °/ NET PROPERTY TAX RATE REDUCTION 1992-93 Total Millage Village 2 280 Fire 2 344 1992/93 Total 4 624 1993-94 Proposed Millage Difference 185 4/0 X rl Village of Key Biscayne TOT AL PR OPE RT Y ASSESSE D VALUED YEAR TOT AL P ROPE RTY ASSESSED VALUE 1 LP m I lL L 1986-87 $ 1,076,540,793 1987-88 $ 1,040,997,328 1988-89 $ 1,261,010,110 1989-90 $ 1,424,569 428 1990-91 $ 1,574,025 124 1991-92 $ 1,617,141,088 1992-93 $ 1,560,057,130 X1 INFORMATION ABOUT YOUR TAX NOTICE The Notice of Proposed Property Taxes you received in the mail shows a reduction in County property taxes and an increase in Village property taxes Both are correct However what is not apparent is the County tax figure no longer includes the tax for the Dade County Fire Distnct bec ause the Village assumes that responsibility on October 1st The proposed millage rate for the Village this year is 4% less than the combined M etro Dade Fire District and Village millage rates for last year For Key Biscayne the total millage rates by all taxing authorities for this year is $24 296 per thousand dollars of assessed property valuation That is the lowest proposed millage for any municipality qpd unincorporated Dade County. (See chart belowl The Village is providing this explanation because of the many calls received by the Vill age about the notice of Proposed Property Taxes d Li s 40 35 in 30 25 20 PROPOSED MILLAGE RATES 1993 1994 North Mi ami to m Co N m N Miami Beach Homestea d ix+ G E m . • 3 i u 40 o 'O N .a 13 al H u 4 p, .0 N E N M V co co H W N .+ N H r4 tip 11) W z 2 Flor ida City el 01 a A ,m b o ro AH v rr i Z > H ▪ 14 x Li Hti "' O on • r° t� Virginia Gdn Oi 4- • u • q 0O H N 71 4 Ri 1 N C0) .- x X O 3 .r .+ U CO 0 CO ] W This advertisement Is for Info rmation purposes only and is n ot Intended to satisfy slate tax notice a dvertising requirements X11 rl rr Population Estimates of Population by Age VILLA GE OF KEY BISC AYNE, FLO RID A DEM OGR APHIC ST ATISTIC Under 18 years 18 to 64 years 65 years or older Nu mber Perce nt Number Percent Number Percent 1990 1 545 19 5 684 64 1 524 17 Estimates of Po pulation by Race Total 8 854 Anglo Black Hispanic Total 1990 5 028 36 3 790 8 854 Income * Per Capita Income Anglo Black Hispanic Total 1990 N ot Available at this Time Unemployment Rates ** (Percent) 1983 1984 1985 1986 1987 1988 1989 1990 1991 1992 Dade Co un ty 9 8 7 8 7 5 6 7 5 8 5 3 6 3 6 7 8 8 11 9 Village of Key Biscayne - - - - - - - - - 3 8 * SOU RCE Bureau of Census Income D ivision ** SOURCE State Department of Labor L X111 fl lJ r r { t VILL AGE OF KEY BISC AY NE, FL ORIDA P RI NCIP AL T AXP AYERS September 30, 1992 Taxp ayer T axable Valuation VMS Royal Biscay ne Biscayne Be ach Hotel Association (Se t . '1 Finiv est Investme nt et al (Key Colony) Pyramid Development (So Ocean Lane Dri ve) K ey Biscayne Shopping Center R ed D ragon 's Sands (301 Ocean Drive) Fernway Builders Inc (Gallerm Mall) $40 579 026 $39 142 694 $30 268 400 $11 044 583 $ 6 124 800 $ 6 000 000 $ 5,405 294 $ 5 198 970 Picpan Inc $ 4 936 397 C G Reboz o (2 Harbor Point) $ 4 638 354 SOUR CE D ade Cou nty Property A ppraisers Office E x1 V VILLAGE OF KEY BISCA YN E, FL ORID A MISCELL ANEO US ST ATISTIC AL D AT A September 30, 1992 I I 1 I I Atten den ce Centers I N umber of Stu dents i i Nu mber of Teachers Date of Incorporation Form of G overnment A rea Miles of Streets Fire Protection Number of Stations Police Protection Number of Statio ns Education L L June 18 1991 Council Manager 1 2 Square Miles 20 2 Li near Miles 1 (Operated by Dade Co unty) 1 (Operated b}ybade Co unty) D ade County Water & Sewer A uthority Nu mber of Customers Av erage Daily Consu mptio n 2 500 000 gallons Elementary 1 498 32 1 725 Sewers Number of Customers Fir e Hydrants 807 122 Building Permits Issued 35 (Bega n September 1 1992) Recre ati on a nd Culture N umber of Parks 1 Number of Libraries 1 (Operated by Dade Cou nty) Number of Tennis Cent ers 1 Number of Recreational Centers 1 Employees Full Time 9 L xv September 14 1993 BUDGET MESS AGE Hono ra ble Mayor and Members of the Village Council The Village of Key Biscayne Florida In accordan ce with the Charter of the Village of Key Bisc ay ne Article III Section 3 03 sub sectio n (3) the 1993 94 Budget Estimate is submitted for your consideratio n and adopti on This is the third budget since the Village was incorpo rated in 1991 This preliminary 1993 94 Bu dget su bmitted to the Village Co uncil on J uly 13 1993 proposes a combined millage rate of 4 439 per $1 000 of assessed valuation for Ad Valorem (Pr operty) Taxes that includes fundi ng for the Village Fire Rescu e Departmen t down from the 1992 93 mill rate of 4 624 This is a reduction of 185 mills or a f our percent (4%) mill reduction This is the second con secutive year the millage rate would be red uced 4% The reduction in the portion of the millage rela ting to fire rescue operations is actually 11 1% when the $57 Milli on assessme nt reduction is take n into con sideration Also the fire savings are split approximately 50% t ow ard the reduction of the tax rate a nd 50% for capital improvements The total sa vings were $422 489 Despite a loss of $57 Million in appraised pro perty valu es which will reduce the Village's property ta x re ve nues by 3 53% the preliminary budget fo r curren t Village fu nction s proposes mai ntaining the present mill age rate of $2 28 per thousand dollars of appraised property valu e The 1993 94 preliminary budget also in cludes the o perating a nd in itial capital costs of the Vill age Fire Department As with the bu dget for cu rren t Village operation s fun ding for the Fire D epartment also sustai ns the same 3 53% loss in property tax revenu es compared to the amoun t raised by the Metro Dade Fire District for the 1992 93 fisc al year The preliminary 1993 94 budget pro poses a further redu ction in the millage rate from $2 344 per th ousa nd dollars to $2 159 or a reduction of 185 mills per thousand dollars an additional reduction of 7 89% r The followi ng is a comparison of revenue generated from property taxes for the Village Fire Departme nt versus the 1992 93 tax revenues for the Metr o D ade Fire District 1992 93 Metro Dade Fire District @ $2 344 $ 3 790 578 1993 94 Vill age Fire Departme nt @ $2 159 $ 3 ,368,089 $ 422,489 The preliminary 1993 94 budget pr ovides the f unds for the purchase of approximately $1 1 Millio n of Fire Rescue Department capital equipment in tw o years resulting in a savings of over $350 000 in interest compared to a 10 year amortization at a 6% in terest rate This equipment purchase was authorized by Cou ncil Resolution 93 22 adopted on May 11 1993 A co py is in the appendix on page The combined property taxes propose d for 1993 94 compare as foll ows with the 1992 93 property taxes 1992 93 1993 94 Reduction Village @ $2 28 $ 3 687 083 @ $2 28 $ 3 556 830 $ 130 152 Fire @ $2 344 $ 3,790,570 @ $2 16 $ 3,368,089 $ 422 ,489 Total $ 7 477 660 $ 6 925 019 $ 552,641 $ 6,925,019 Differen ce $ 552 641 Please see c hart for a detailed explanatio n of the above breakdo wn on pages x and xi of the introd uction section H urricane Andrew Recovery The Village has already received over $1 3 Million in Hurrica ne related e xpenses close to what the Village has actually expended To d ate appr oximately $800 000 is currently being processed a nd will be disbursed when received An a ppeal has been made for greater payme nts for trees and is bei ng reviewed FEMA reimbursements for the Village covered debris clean up and removal more completely than tree a nd s od losses professional fees and revenue losses Debris clean up and removal were done under c ontracts approved by the Village Council with specified costs to date all properly supported invoices ha ve been reimb ursed State Assista nce f or Hui ricane Expe nditures In O ctober of 1992 Governor Chile s office requested i nformatio n on un reimbursed h urricane expenses and anticipated revenue losses At that po int in time it was possible to identify un reimbursed h urric ane expenses of $281 000 Revenue lo sses were estimated at $318 000 for 1992 93 $300 000 for 1993 94 an $150 000 for 1994 95 for a total grant request of $1 050 000 The 1993 State legislature appropriated $1 002 749 of the requested fun ds gra ntin g to the V illage all of the requests for ieven ue loss a nd $233 788 of the $281 000 req uested for un reimbursed hurricane expen ses The D epartment of Community Affairs has bee n design ated to e xecute agreements in accordan ce with the legislation an d process supporting docume ntation and a uthori ze p ayme nts Un reimbu rsed Huirican e expenses were readily determined from FEMA disallowances ded ucted as reimburs eme nts were made Rev enue losses were initially based on estimates taking into consideratio n the time that water electric telephone an d television services were n ot av ailable In addition all the hotels remain out of service as well as many homes and bu sinesses still n ot repaired or rebu ilt Other municipalities with years of past records can readily make c omparisons to prior years revenues the Village ca nnot Therefoie our figures were estimated based on available i nformation a nd assumptions The one a ccurate comparison that can be made is to property tax revenu es As previously discussed the Dade C ounty Property Appraiser's June 1 1993 estimate shows a lo ss of 3 5% ($57 Million) in property values and conseq ue nt loss of approximately $264 000 in prope rty taxes alone 3 The Department of Community Affairs has been assigned the responsibility of verifying the details of these requests prior to payment a nd the initial contact has already been m ade a nd support informatio n provided to DCA F unds could be received ®®, Federal Emergency Manageme nt Associ ation Loa n In addition to direct reimburseme nt f or appr oved hurricane expenses FEM A is authorized to make five (5) year loans to a limit of 25% of the current a nnual b udget at the time of the hurricane the Village b udget for 1992 93 was $1 824 000 Since the hurrican e o ccurred during the first year of the Village operatio n a nd prior to the Village having a fully operation al budget FEMA based the considerati on of a l oan to the Village on a sim ul ation of what the first year b udget might have been if the Village was fully operatio nal As a res ult FEM A has approved a loa n of $1 000 000 for five years at 5 68% At this time only $100 000 has been requested a nd received on J uly 1 1993 agai nst the $1 Million allocation The ba lan ce will be requested as needed r 1992 1993 BUD GET HIG HLI GH PS 1 The 1992 93 Annu al Bu dget was adopted and called for a 4% red uctio n in the Real Estate Property Tax from 2 38 to 2 28 Mills In addition a $438 298 su rplu s resulted from the 1991 92 Budget These fu nds have not been appropriated in this pioposed budget This is the second year of a 4% property t ax rate reduction 2 The Police Department assumed the police pu blic safety responsibility from Metro Dade County on March 1 j1993 one month ahead of schedule Li 4 Li L 3 On April 27 1993 the citizens of the Village of Key Biscayne voted by a vote of almost 2 to 1 to lea ve with the Village Cou ncil th e authority to establish their own Fire Resc ue Department The Chief a nd the Deputy Chief of the Fire Rescue Department were hired during the month of May Immediately the task of hiri ng the additional personnel needed l ocating a site for a temporary fire station desig ni ng the temporary fire statio n establishing a temporary fire administration office a nd ordering fire apparatus and equipment began 4 The Department of Comm unity Development which is respo nsible f or planning and zoning acti vities building permits and inspections and code e nforcement activities will complete its first full year of operati on on August 31st of this year Between September 1 when the bureau was created and Aug ust 1 over 1 700 co nstruction permits were issued In addition an Ordinance (93 3) pro viding for th e regulation of signs thro ughout the Village wa s a dopted at the February 23 1993 Co uncil meeting A computer system was authorized by the Co un cil at the June 22 1993 meeting The system benefits are 1 Impro ved p ublic service with current staff 2 Better coordination of the permit pr ocess 3 Better handling of code enforcement acti vities and 4 Better control over tracking o ccupational licenses and Certificates of Use and Occupancy 5 A sto rmwa te r utility was adopted (Ordi na nce 93 11) on March 23 1993 for the purpose of i nstalli ng drai nage improv ements throughou t the V illage The ordi nance set a fee was enacted to fina nce these impr oveme nts An engineering firm was retained to prepa re the stormwater master pla n The pl an should be completed before the en d of this fiscal year The plan will set priorities and also contai n c onstructio n c ost and time estimates The Village is pa rticipating in the Nation al Pollution Discharge Elimi nation System program by executing the inter local agreement with Metro Dade Cou nty authorized by the Village Council by Resolutio n 92 31 ad opted on July 14 1992 to help clean up Biscayn e Bay On May 12 1992 the Village Cou ncil au thorized the initiation of a Coordinated Beautification Progr am that was subsequently expanded and presently involves the Crandon Boulevard Improvement Program a Master Tree Planting Progra m a Neighborhood Pu blic Landscape Program a mainte na nce program of selected rights of way a litter con trol program a sod replacemen t program a beach cleaning mai nte nance and bea utification program and a code enforcemen t program At the June 29 1993 the Village Council directed that $1 1 Millio n be allocated for the aforementioned projects The tree plantin g and sod programs began on August 16 1993 I 1 I During the current fiscal year the followi ng grants in the amount of $312 578 were awarded and/or received or to be received Am ount a $ 11 578 b $ 50 000 c $ 156 000 d $ 25 000 e $ 35 000 f $ 25 000 g $ 18 000 h $ 10 000 Purpose Master Pla n Busi ness Promotio n Crando n Boulevard Promotio n Brochure Tree Replacement Tree Replacement Police Boat H eart Ride / Cycle Fest F unding Agency Dade C ounty (M P O ) U S Commerce Department U S I ransportation Department Miami Con vention B ureau U S Comm erce Department We Will Rebuild Florida Marine Patrol Av Med Health Cat e Plus the State has awarded the Village f unds in the amou nt of $233 788 for hurrica ne costs n ot reimb ursable by FLMA $318 961 fo r revenu e losses for 1992 93 $300 000 f or re venue l oss f or fiscal 1993 94 and $150 000 for the fiscal year 1994 95 The Village Council Res olution 92 54 ad opted on October 13 1992 autho uzed an application to If MA fo r a $1 Millio n loan at an a nnual tnteiest rate of 5 68% which must be repaid in five (5) years A lso a ddition al fu nds fio m other funding agencies will be approved in the near future for vari ous projects Stake k 8 The Local Plannin g Agency recommended the fir of Robert K Swarthout Inc be retai ned to prepare our Master Plan adopted as Resolution 92 14 on M rch NI 1992 The contract was xecuted As part of the public participatio n process of our Master Plan the Local Planning Age ncy held o ver 20 meetings three public forums and a community wide surv ey wa s mailed to all residents In addition tours of local commu nities and parks such as the Town of Go lden Beach Bal Harbor and Mizner Park were taken Also the Agency permitted a free exchange of public dialogue with the Agency members and the consultant at all meeti ngs A p ublic hearing by the I ocal Plann ing Agency is scheduled fo r October 14 1993 The plan will be submitted to Department of Co mmunity Affairs by close of the year In all appro ximately 5 000 forms were mailed out A total of 962 usable forms were retur ned for a response rate of 19 2% percen t a high rate for a survey of this magnitude Respon ses were cross tabulated according to 6 whether respondents live a single family home multifamily home or other housing A total of 520 forms or 54 I percent of the 962 responses came from multifamily households A total of 328 forms or 34 1% perce nt of the 962 responses came fr om si ngle family households Multifamily h ousi ng units represented 72 6 perce nt of the Village's 1990 housing stock single family detached units represented 22 5 perce nt 9 The Department of Recreation established in September 1992 is respo nsible for planning orga nizing implementing and carrying out an e nhanced recreatio n program that i ncludes but is not limited to family programs youth activities intramural athletics special eve nts s ocial and cultural programs ed ucational and self improveme nt classes trips teen programs h oliday f unctions In addition the Department is resp onsible for park and fa cility operations and mai nte na nce of Cal usa Park and Key Biscay ne Element ary School in accordance with the agreement 10 The Public Safety Co mplex will i nclude a portable addition to the Metro Dade Police Facility that the Village has leased from the County located at 85 W Enid Drive (lease agreement date Aug ust 14 1993) A new tempora ry Fire Station will be constr ucted at West E nid Dri ve a nd Fernwood Road The estimated cost is more than $500 000 O ccu pan cy for the Fire Department should be on or bef ore October 1 1993 as approved by Resolution 93 8 adopted on March 9 1993 The Village Co un cil a utho rized a lease at the June 22 1993 Cou ncil Meeting for the adjacent property to the co mplex which is located along Fernwood Road and W McI ntyre Street The lease was exec uted 11 Cou ncil A dopted Ordin ance 93 6 on April 27 1993 creating an administrative orga ni zation of the followi ng si x operating departmen ts Commun ity D evelopment Department Economic De velopment Department Fin ance and A dministrative Serv ices Department Recreation Department Emergency Services Department and Public Works D epartment O rgan ization Chart appears on page ix 12 The Village Clerk coordinated implemen tation of the Village Seal The Cou ncil adopted a heraldic seal on October 13 1992 A con temporary seal was subsequ ently adopted by the Council on June 8 1993 The cleik also administered the compilation of the Village's code of ordinances which was adopted by the C ou ncil on July 27 1993 7 13 Resolution 93 22 adopted May 11 1993 authori zed the purchase of $1 000 000 of fire and rescue equipment that includes one Q uint $447 000 one p umper $233 000 two rescue units $173 000 a nd other fire fighting equipment $125 000 A copy of the Resolution 93 22 is on page "a" in the table of contents section 1993 1994 BU DGET HI GHLI GHTS i Funds in the amount of approximately $871 200 are i ncluded in this b udget for i nterest and principal payment f or the a cquisition of the Tree Farm property Discussion on the acquisiti on of this property has bee n held by the Village Council fr om its inception Hopef ully both parties will m utually agree on the price The Council au thorized the Manager to negotiate with the property owners for the p urchase of the property at the August 24 1993 Co uncil Meeting 2 A $75 000 appropriation is contained in the b udget for funds to complete the Master Plan and gain final appro val from the State D epartmen t of Comm unity Affairs and to pro vide Village wide disseminatio n of the plan a nd to dev elop La nd D evelopmen t R egulatio n to implem ent the plan 3 The Capital Bu dget includes fu nds ($200 000) for a Storm Sewer system and the beautification for Ocea n Lane Drive ($100 000) Ca lu sa Park Expansion depe nding on Cou nty approval of a lease agreeme nt beautification of additional right of way sites to be selected pre payment of outsta ndi ng debt for fire equipme nt a pilot u ndergroun d wiring project a reserv e for the Fernwood Road Impro vement Progr am a new street ide ntificatio n signage program Harbor D rive Re con stru ction plan Sa nitary Sewer Master Plan street condition classification report underground utilities wnmg study solid waste collection a nd disposal analysis and beach b oardw alk from East Heather to East En id 4 The bu dget contains funds in the amou nt of $100 000 fo r community grants to our local organizations such as the Chamber of Commerce ry coo etc 5 Perso nnel benefits increases include funds to increase the hospitalization payments to $350 per m onth initiate an edu cational incentiv e program and health an d wellness program The educatio nal and wellness programs will be submitted to the Cou ncil fo r approval at a later date A three percen t (3%) salary a nd wage i ncrease and a five percent step inc re ase is proposed Fu nds to begin an executiv e pay plan are included The salary and wages for D epartmental Personn el must be up graded to maintain parity with similar communities 8 6 Departme nt of Recreatio n has req uested a $441 810 b udget for FY 93/94 Increases are due to additional staffing salary requirements special eve nts a nd new programs Special events and entertai nme nt Increases will provide the following programs next year Fireworks Y (2)) S UMMERFEST Spring Egg Hunt Health Tair Lighthouse Run Avmed Heart Ride and Cycle Fest and Sports Expo In accorda nce with the Febr uary 9 1993 Council Meeting the Co uncil appro ved a tiansitional plan for the Village to assume the fi na ncial responsibility of the Key Biscayne Athletic Association For the 1993 94 Fiscal Year the Village will f und this program $38 500 7 The creation of an additional police officer positi on to serve as a Sch ool Resource Officer trained to work in co nju nction with our elementary schools to teach traffic pedestrian bicycle safety and good citi ze nship pro grams The DARE (Drug Abuse Resistanc e Ed ucation) Program will be taught in both schools by this officer who will also be inv olved in activities outside the scho ol i nvol vi ng o ur yo uth Other pr ogr ams s uch as "Neighbo rhood Watch" "Operatio n I D " Bicycle Rodeos and ge neral crime pre vention will be coordina ted by this officer The opening of the renovated police stati on and the new Police/Fire Administration B uilding will all ow for around the clock serv ices to our citizens by havi ng dispatchers in the statio n 24 ho urs per day to handle citize n calls for service an d dispatch non emergency calls for o ur patrol officers A new computeriz ed field reportin g an d records keeping system will be implemented to further enh ance service and efficien cy A pilot program in itiating a partnership between the police a nd the m any private sec urity operation s in the V illage will greatly improve communicati ons and coordi nation of protective services to our citiz en s A motorized A TV (all terrain vehicle) Program i nv olving police and security officers to patrol the beach during hours of peak u sage is a goal which if attained will exte nd the protective services of the beach front properties to their residents an d guests visiting the Village beaches at no additional cost to the pr operty own ers A "R eserve Po lice Officer" Program will be implemen ted to increase police coverage duri ng peak hours of serv ice and for special events An "Aux iliary Marine Patrol" program for weeke nds a nd holidays will be advertised in hopes of getting v olu nteers with boating experien ce fro m within the Village to aid assist and su pplement regular police officers patrolling ou r waterways during perio ds of peak usage The department was not planned and organized to staff f ull time beach or marine patrol elements so the volunteer Reserve Officer a nd Auxiliary Mari ne Patrol programs provide for additional coverage and i ncreased efficiency of operatio ns at a lower cost l Li A joint CPR Training Program sponsored by the Fire and P olice Departments will be periodically conducted free of charge to all citize ns of the Village to help protect a nd sa ve the lives of our residents d uri ng medical emergencies An Alcohol Educational/Driving Under the Influe nce Pr og ram will be implemented to help protect our residents from the d angers and accidents associated with drug impaired dri vers on our roadways 8 A total over $3 millio n is co nt ained in the budget to assume the Fire/Rescue f unction from Metro Dade in October 1 1993 The department i ncludes 33 full time perso nnel broken down as follows Fire Chief Deputy Chief 1 Administrative assistant 3 Captains 3 I ieutena nts a nd 24 paramedics/EMTs/ Firefighters Incl uded is an appropriation of $550 000 to pay a portion of the Fire Eq uipment a uthorized by Co uncil Resolutio n 93 22 May 11 1993 The fire vehicles and equipment will be paid off by the next b udget To prov ide the Village with the necessary back up to support o ur emergency respo nse to structure fires and majo r emergencies we have entered into an aut omatic aid and fir e auxiliary agreement with the City of Miami Fire R escue Department effective O ctober 1 1993 at a cost of $400 000 per year The a utomatic aide p ortio n of this agreement provides fo r the simultan eous dispatch of additional fire rescue units from the City of Miami to su pplemen t ou r u nits according to what is considered an appropriate standard level of emergency respo nse to v ariou s situ ation s reported The agreement was authorized at the May 11 1993 meeting of the Village Council with the adoption of Resolution 93 21 In addition to the automatic aide prov ision we are also afforded through this agreement all a ncillary ser vices needed to operate our Fire Rescue D epartmen t including the following E911 Emerge ncy Dispatch i ncl uding Miami's emergency medical prio rity dispatch system Also included are training programs through the Miami Fire Rescu e Trainin g Facility including v ideo capabilities an d computer familiarizatio n Additionally a state of the art Breathing A ir Program includin g the repair and static testing of our breathing apparatus is pro vided Fin ally the provision of Miami's Biohazardou s Waste Program in cluding regular pick up of contaminated items is part of this agreement 10 It is imp ortant to note that the provision of these services by a Department o ur size wo uld be cost prohibitive if attempted to include them in our organizatio n without the economy of scale available thro ugh a large di versified Department s uch as City of Miami 9 The renovation of the old Metro Dade Police Station was completed on A ugust 25th when for the first time residen ts of Key Biscayne had the ability to co ntact their p olice department by telephone or in person 24 hours a day All n on emergency calls for ser vice will be ha ndled by calling 365 5555 aro und the clock for th e Key Biscayne Police Departme nt to pro vide service Emergency calls will require citizens to call 911 f or the dispatch of a Key Bisca yne officer by Metro Dade Comm unicatio ns Two 36 x 60 ft prefabricated b uildi ngs are schedul ed to arrive and be placed on the lo ne to the police statio n durin g the last week of September One buildi ng which will be operational October 1 1993 will be a Fire Station/Do rmitory whic h will house the Fire fighters/Paramedics The second b uilding will be admi nistrative offices for bo th police fire command and admi nistrative perso nnel as well as housi ng records for both Fire a nd Police D epartments The erection of the apparatus room to h ouse the fire truck a nd emergency resc ue eq uipment beautification of the site and a storage addition to the rear of the police station will foll ow The overall pr oject is budgeted at $500 000 00 CONCLUSION The proposed bu dget has all departmen ts more than adequ ately funded even with the proposed four percent (4 %) ta x reduction It also provides fun ds to pay for the fire equ ipmen t ov er a two year period this ye ar and ne xt fiscal year 1994 95 A $1 2 Million appro priation is included to fu nd capital projects which were previously outlined At the December 8 1992 Council meeting a report was presented which in dicated the Village has the fina ncial ability to institute a 2% tax reduction per year over the n ext fou r (4) years 11 1 I further believe that next year's budget can also contain a four percent (4 %) ta x reduction pro vided the economy remains at the same level of growth or gains m oment um I would like to tha nk all dep artment heads for their assista nce in the preparati on of this doc ument Also the work of the Fi nance Director Jack Neustadt has been outstanding and deeply appreciated as well as the assistance of Yocelyn Galiano my administrati ve assistant Th ank you P CSK /yg Respectf ully submitted C Sam uel Kissinger Vill age M anager 12 i 1 f i Village Council Short Term Goals (July 1993 to September 1994) Beautificatio n Crandon Boulevard ($450 000) Street Trees ($158,000) Neighborhood Public Landscaping plan ($400 000) Sodding ($100 000) * Recreatio n Calu sa Park improvements ( operating budget) * Lo cal Plan ning Agency Capital Improvements Stormwater sewers (operating budget) organization of department (operating budget) litter clean up and maintenance (operati ng budget) garbage (operating bu dget) refuse (trash transfer station problem) street signs study road re construction study 13 Village Council Intermediate Term Goals (Eightee n Months to Thu ty six Mo nths) * Beautification Fer nwood Road Study Harbor Drive Study Ocean Lane Drive ($100,000) Recreatio n Cal usa Park E xpansion L ocal Planni ng Age ncy Capital Improvements L Sanitary Sewers Pedestrian/bicycle paths study Community Center Village Center Bay/Beach A ccess Underground Wiring * Public Works Garbage Collection Road re construction Street Lightin g Adopted on June 29 1993 14 VILLAGE Of KEY BISC AY NE Mission Statement of the Village of Key Biscayne To providu a safe, quality comm unity environment for all islanders through resp onsible g overnment Departme nt of Community Development Goal 1 Po cnh MCA, budding and zoning records management services r i r r 1 r f Objectives * Backload completed departmental records into the computer system * Organize tiling of permit reco rds for easy retrieval * Provide regu lar micro filming of records to minimize storage needs * Computerize ann ual ren ewal process for Certificates of Use and Occupancy * Develop a procedures manual for departmental activities Goal 2 To Adopt and Implement a Comprehensive Plan by Jun e 18 1994 15 F& Objectives • Tianstnittal of C omprehensive Pla n document to the Department of C ommunity Development for comme nts no later than January 3 1994 * Develop amendment procedures and cycles for such reviews Goal 3 Initiate preparation of land development regulations in accordance with the Comprehe nsive Plan O bjectives * Develop single family residential land development regulations * Draft modifications to zoning districts in fuitherance of adopted land use categories of the la nd use element Department of Economic Development G oal 1 To obtain grants and other funding available for economic dev elopment purposes a nd support of the local eco nomy O bjectives * To establish and maintain commun ications with major federal state an d local governmental agencies as well as the Greater Miami Convention and Visitor Bureau professional organizations corporations and philanthropic gro ups 16 * To maintain familiarity with existing grant and philanthropic programs * To conduct appropriate research to support proposals for funding * To prepare detailed targeted grant applicati ons a nd other proposals pertaining to economic funding * To recruit corporate sponsors for special events and other promotions Goal 2 To attract trade for area businesses fr om South Florida reside nts and tourists Objectiv es * To establish an d ma intain positive local media rel ations including ge neral public relations p ublicity for special even ts pro visio n of ideas for potential stories such as landscaping/regr eening e nvironmental reco very archeological finds and press releases i r e L { i * To update an d crea te printed materials in clu ding a guide to the Key Biscay ne are a and a calendar of e vents * To promote special programs and even ts (either separately or in co njunctio n with other Village departments) such as Discov er the Treasures of K ey Biscayn e AvMed Heart Ride & Cycle Fest Hu rricane Con tingency Semina r Family Volleyball Day Mu st al Treasures "Treasure H unt" Art in the Park * To distribute visitor info rmation at area businesses hotels throughou t Coconut Gr ove Coral Gables and downt ow n Miami and at special events L 17 Z Goal 3 To piomote a positive image to potential visit ors Objectives P r 1 L k To create tourist oriented promotional materials such as t ourism brochure(s) * To establish and maintain positive regional national and international media relations including TAM t ours press releases and publicity for major special events Go al 4 To provide economic and potential businesses and outside f unding sources O bjectives * To continue to track the economic recovery of our area in terms of visitorship hotel occ upancy revenues and employment To collect data pertaining to the origin and activities of area visitors incl uding Crandon Park Parking Lot figures Bill Baggs Cape Florida State Recreation Area Fntrance Fees Golf course ten nis co urt a nd marina usage Goal S To maintain and strengthen community relations 18 t. Objectives * To continue to establish rapport with local attractions businesses hotels, media and marketing pi ofessionals * Z o organize monthly or q uarterly meetings with hospitality professio nals merchant association leaders and managers or owners of restaurants * To su pport efforts of local res orts in attracting busi ness F * fo act as liaison between business owncrs a nd Village * To rcpresent Village at Greater Miami Conventi on and Visitors Bureau functions Depth tment of Finance a nd Administrative Set vices Goal 1, To provide tun cly and accurate fin ancial reports Objectives L * Maintain accurate accounting records * Organize filing of receipts depo sits in voices and cancelled checks for easy retrieval * Review computer capability as Village services and staffing increase * Develop procedures for finance activities 19 Goal 2 Enhance budget preparation and administration for effective management Objectives * Effective liaison between department heads and administration in budget preparation • Timely and up to date bud ct reporting to Council Village Manager and Department Hpads SAtit r ,citt °Vk\ ( L‘t trc� t * Preparation and submission of budget a endments as and when needed Liaison with approprilte state and county departments f or f orecasts of shared revenues currently appi oximately $650 000 Go al 3 To maximize interest earnings and minimize debt service costs O bjectives * Monitor cash flow so that maximu m amoun t of surplus funds are appropriately i nvested * Manage in vestment portfolio of the Village for maximum return with minimum risk * Serve as resource to Village Finance Advisor and Bon d Coun sel for bank loans and bond issues 20 r 1 Goal 4 To obtain certificate of excellence in financial reporting fiom the Go vernment Finance Officers Association (GFOA) Objective * To work with external auditors in preparing the comprehensive annual financial report to the standards required to earn the certificate of excellence Goal 5 To continue Village eligibility for state and county shared reven ues Objectives To promptly and accurately file annual application for state shared revenues * To comply together with the Village Clerk with the requirements of the TRIM Bill (Truth in Millage) a major requirement for maintaining eligibility for state revenue sharing Goal 6 To administer Employee Benefits Programs in the best in terest of the Village and Village employees Objectives * To coordinate the Retirement Deferred Compensation and Flexible Ben efit Programs of the Village To pr ovide adequate information to Village emplo yees so that they can make informed decisions to hest be nefit the n individual +situations with available progra s to i' "A ai L� vO 21 * To administer the Village Health Insurance Program and liaison with the provider when necessary Goal 7 To hnalra, and receive payments for FEMA hurri cane related claims Objectives To complete an d tile required documentatio n with the State s Department of Community Affan relative‘to outstanding claims ( ) .) TA * To prepare for meetings with the Public Assistance Officer assigned by DC A when req uired to j ustify clanns filed Goal 8 fo obtain gr ints and loans from Federal and State age ncies for which the Village is eligible Objectives * Io apply to the State for additio nal unreimbursed hurricane recovery not previously granted or applied for * To request it appropriate additional fun ds from the $900 000 balance of the $1 000 000 loan already approved by FEMA for $1,000 000 at 5 68% fo r 5 years 22 Departme nt of Fire Resc ue C Goal 1 To deliver a service which safeguards the lives and property of the islanders a nd mitigates the ravages of fire and disaster throu gh effective and efficient emergency incide nt operatio ns O bjectives To in ovu le and maintain nn appropriate on duty force of skilled personnel and operationll equipment to icsp ond to all emergency incidents within the Village throughout the entire fiscal year * To maintain an d increase the skill knowledge and abilities of all pers onnel through an aggressive in service timing program conducted in con junction with the Miami Fire Rescue Department throughout the entire fiscal year * To maintain and increase the skill knowledge and abilities of all personnel thro ugh an exchange program whereby Village Firefighters ride with City of Miami Firefighters to gai n experience in fire tactics and operations throughout the entire fiscal year * To provide the n ecessary specialized training for all personnel in dive team techniques by the e nd of the second quarter of FY 93/94 * To provide the necessary specialized training for all personnel in ocean rescue techniques by the end of the second qu arter of FY 93/94 * To provide the necessary specialized training for all personnel in first responder hazardous materials incident techniques by the end of the second quarter of FY 93/94 23 * To provide an appropriate level of physical fitness for all personnel through an on duty physical training program throughout the entue fiscal year Goals 2 I 1 To reduce the incidence of death and disability by providing pr ompt and effective pre hospital emergency medical service Objectives * Po pro vide an d maintain an appioptlate on duty foice of skilled personnel and opci'itional equipment to icsp ond to all emergency incidents within the Village throughout the entire fiscal year * To test all paramedics on mcdical protocols thr ough the Medical Director by the end of the fourth qu irter of FY 93/94 * Po main tain an d increase the skill knowledge and abilities of all personnel thr ough an aggressive in service training program condu cted in conjunction with the Miami Fire Rescue Department throughout the entire fiscal year * To provide a quality assuran ce program for all emergency medical incidents through the re view of all medical reports by the Medical D nector and the Miami Fire Rescue Quality Assurance Officer throughout the entire fiscal year * To provide an employee and citizen CPR program in conjunction with other Departme nts each quarter throughout the entire fiscal year * To provide a citizen learn to swim program in conjunction with other Departments each quarter throughout the entire fiscal year L 24 L * To provide a selective training for family members of high risk medical patients as necessary throughout the entire fiscal year * To provide a continuo us blood pressure monit oring program for all employees and citizens throughout the entire fiscal year Goal 3 To reduce of eliminate inlurics deaths a nd property loss as a result of hostile fire or other citastrophic event through plans review inspections and enforcement of State a nd Local Fire and Building Codes Objectives * To inspect and en force the applicable fire codes in all existing commercial and multi residential occupancies within the V illage by the end of the first quarter of FY 93/94 * To review all new construction an d renov atio n plans for Village occupancies thro ughout the entire fiscal ycai r * To inspc ct all buildings under con struction within the Village thr oughout the entire fiscal year * To provide evacuation plan ning an d building staff training in high use residential office and hotel/motel occupancies by the end of the second quarter of FY 93/94 * To provide a residen tial home safety survey of all occupancies within the Village by the e nd of the third quarter of FY 93/94 * To provide for a comprehen sive fire sprinkler Ordinance fo r all occupancies within the Village by the end of the fourth quarter of FY 93/94 L 25 Department of Police Goal 1 i r t iy L Dev elop software for Management Informati on System Objective * To provide timely personnel operational crimi nal and other pertine nt or desired informatio n so that the decisio n making process in enhanced G oalt Implement policies and pro cedures for a "Health and Wellness Program" for Village personnel Objectiv e * An ann ua l physical in conjunction with a fitness program of exercise reducing stress and sick leave usage and improving emplo yee attitu des and performance G oal 3 Enhance the inv estigatio n and prevention of auto thefts Objective * Develop a program to educate the commu nity involve service organ iz ation s in marking vehicles etc to red uce auto theft and improve recovery of stolen vehicles 1 26 Goal 4: To research a nd recommend purchase for a 800 MHz r adi o system Obiective * To improve communications a nd coordination for police/fire employees in house and with surroundi ng jurisdictio ns G oal 5 Tran sitio n training for 9mm pistol for all police and reserve officers Obiectiv e * To properly train officers in proper firearms usage to reduce liability and pr ovide officers with adequate protecti on and trainin g t Goal 6 To identify locate and select reserve police officers to start our own Reser ve Officers Program O biective * To enhance staffing du ring special even ts increase protection du rin g light staffi ng time frames vacation peri ods etc and reduce operational costs L 27 L, f"a I Goal 7 I Establish a "Drug Awareness Program' and a School Resource Officer Program in the schools O bjective * Establish awareness program in the tw o elementary scho ols (D A R E) the Drug Abuse Resistance Educational Program to prevent children from improperly using and abusing alcohol tobacco prescriptio n and illicit s ubstances The Schoo l R esource Officer will work with j uveniles in and out of the sch ools to help reduce and prevent juvenile crime Go al 8 4 t I I t L Start a "Driving Un der the Influen ce Program" to help preve nt alc ohol/dr ug related automobile accide nts O bjectives * A testing program using an "Intoxilizer" and enforcement to prosecute serio us offe nders * An education al pro gram for the public and restaurants/bars especially during the holiday seasons when alcohol abuse escalates Goal 9 To start a computer based Field Reporting System 28 Objective L l L L * Better inform ati on gathering expedited retrieval of information and a quicker response and ser vice to the community Goal 10 Renovate the (Metro Dade) Police Stati on on West Enid Street f or police operatio ns and constr uct a p olice/fire administration building on the property Objective * To provide less crowded more professio nal working co nditi ons to e nhance employee a nd citizen se rvices on a 24 hour around the clock basis G oal 11 To complete an Emergen cy Operatio ns Cen ter in the new Police/Fire Administration buildi ng Objective * To set up indepen dent telephone an d radio commun ications in an EOC in the e ve nt of hurricanes or other emergencies which will also serv e as a train ing room for the police a nd fire departments G oal 12 Establish a Beach Patrol Program with the private security of the ten (10) properties on the ocean and enhance commun ications and coordination 29 1 Obiective * A cooperati ve patrol pr ogram to schedule private security and public police to patrol the beaches Also a common access radio frequency to all private security tying them together with the police departme nt to provide better security and service to our residents G oal 13 Institute "N eighborhood Watch" and "Busi ness Watch" pr ograms O biective * H elp the commun ity combat and preve nt burglary and other criminal acti vities G oa l 14 r Prov ide immunizations for all police an d fire employees a nd interested ge neral employees of the gover nment Obiectiv e * To protect these high risk employees from highly contagious diseases tra nsmitted by e xposure to blood such as H epatitis B which reduces or eliminates costly medical bills to the Village governme nt Department of Recreation Goal 1 Increase community awareness and participation in pro grams and a ctivities 30 i Objectives * Attend community organizational meetings iegularly in order to promote upcoming programs * D ev elop an active volunteer oiganizatton and incenti ve program * Coordinate consistent placement of advertisements and publicity in the Islander News * Meet at least twice a year with community leaders such as school principals religio us leaders co ndomi nium managers, etc Goal 2 Host a minimum of nine community special/holiday e ve nts Objectiv es * Health Fair and Frtn•ss Ex.o February (* Ju 44tth r wicks display Sports Expo eptember * Spring Egg Hun t A pril * AvMed Cycle Fest a nd Rode o September * Earth D ay Celebration A pril * Lighthouse Run November * Summerfest June G oal 3 Increase you th related programs (life time sport self improvement etc ) l { 31 Obiectwes * Administering youth athletics program (KB AC) Additional programs volleyball basketball o utdo or recreation * Coordinate self impro vement programs with loc al schools * Prov ide after school programs such as Power of Choice Teen Video Program You Can Choose Pre teen Video Program and Pm Okay When Grown Ups Are Away Eleme ntary Program Goal 4 f Secure facilities for fu tu re pro gram needs Obiectwes * Key Biscayne Elemen tary Sc hoo l Fields * Calusa Park * Classroom / Multi purpose room * Land acquisition * Research local area for alternate rental space available r * Obtain permission from the coun ty to install a temporary bu ilding at Calusa Park 32 l 1 i I * Renovation of existi ng playgrou nd at Calusa P ark * Replace existing playground at Calus a Park * Dev elop additional recreation areas located at Key Biscayne Elementary School (prov ided lease agreement is accepted) Goal 5 Initiate first year of administration of the Key Biscayne Athletic Club pr ograms Objectiv es * O verse e an d direct spo rts coordinator * Meet regularly with KBAC board members * Maintain registration and reco rds of all participants * Purchase equipment su pplies and uniforms for all programs under the discretio n of the KBAC bo ard members * Coordinate all games and fields for programs * Maintain relations with Metro Dade for use of park fields * Manage coaches an d voluteers 33 * Train and certify coaches and v olunteers * Coordinate basketball and volley ball leag ues Go al 6 Increase trips/tours to local special interest areas Objectives * Offer a minimum of one trip/tour per week during high season (November through May) * Create in hou se tou r information center in cooperation with the Econ omic De velopme nt Department * Adv ertise to target markets (senio r an d youths) G oal 7 L Coordinate full day care for school a ge youths (holidays and te acher work days) Objectives * Schedule day trips on teacher work da ys * Scheduel full day camps on ex tended holidays L 34 Goal 8 Develop a recreatio n survey Obtectives * Iden tify new programs for youths teens and seniors * Identify residen t requests/needs * Generate response on past programs * Identify target markets * Become more kn owledgeable of resident req uirements r 1 l 1 L U L 35 r 1 r 1 1993 1994 BUD GET REVEN UES L i 1 I Ad Valorem $6 578 768 I Franchise Fees $ 625 000 / U tility Taxes $1 183 000 / Licenses and Permits $ 251,000 / State Shared Revenue $ 651 000 Charges for Service $ 56 000 'l Interest an d Donations $ 101,000 Total $9,445,768 43 VILLAGE OF KEY BISCAYNE RE VE NUES — $9,445,768 1993-94 B udget r i r l $6,579 Property Tax (69 6%) $101 Other Re (1 1 %) $651 State/Co (6 9 %) $25 $625 Francl�tse F ( 6,�°Q) $56 Charges fo r Service (0 6%) $251 icenses ermi �2 %) Dollars in Thousands (000) $1,183 Utility Taxes (12 5%) L" 44 001 GENERAL FUND REVENUES DESCRIPTION 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED BUDGET BUDGET 8/31/93 1993 1994 1993 1994 AD VALOREM AD VALOREM VILLAGE SO $3 502 728 S3 504 961 13 379 084 AD VALOREM FIRE 0 0 0 3 199 684 TOTAL AD VALOREM 0 3 502 728 3 504 961 6 578 768 0 FRANCHISE FEES ELECTRICITY 0 450 000 570 605 555 000 TELECOMMUNICATIONS 0 100 15 389 20 000 CABLE TV 0 40 000 39 821 50 000 TOTAL FRANCHISE FEES 0 490 100 625 815 625 000 UTILITY TAXES ELECTRICITY TELECOMMUNICATIONS WATER GAS OIL TOTAL UTILITY TAXES 700 000 650 000 776 070 840 000 100 000 100 000 183 821 200 000 0 75 000 121 305 120 000 0 20 000 22 816 20 000 o 5 000 4 372 3 000 0 800 000 850 000 1 108 384 1 183 000 0 LICENSES AND PERMITS OCCUPATIONAL LICENSES 0 20 000 34 678 25 000 BUILDING PERMITS 0 100 000 230 608 225 000 OTHER LICENSES AND PERMITS 0 1 000 17 922 1 000 TOTAL LICENSES AND PERMITS 0 121 000 283 208 251 000 0 STATE SHARED REVENUE CIGARETTE TAX 0 7 672 10 626 11 000 STATE REVENUE SHARING 0 96 000 124 700 120 000 HALF CENT SALES TAX 0 330 000 420 160 400 000 LOCAL OPTION GAS TAX 0 97 000 104 192 120 000 TOTAL STATE SHARED REVENUE 0 530 672 659 678 651 000 0 COUNTY SUBSIDIZED REVENUE 1 024 700 0 0 0 0 CHARGES FOR SERVICES ZONING HEARING FEES 0 10 000 30 612 30 000 CERTIFICATES OF OCCUPANCY 0 3 400 4 750 5 000 CODE VIOLATION FINES 0 1 000 271 1 000 RECREATION FEES 0 1 000 2 784 10 000 FINES 8 FORFEITURES 0 50 6 344 5 000 MISCELLANEOUS 0 1 150 6 561 5 000 TOTAL CHARGES FOR SERVICES 0 16 600 51 322 56 000 0 i 45 OTHER REVENUES INTEREST 0 4 500 108 408 100 000 DONATIONS 0 400 1 106 1 000 GRANTS 0 100 0 0 I f f I L 1 TOTAL OTHER REVENUES 0 5 000 109 514 101 000 0 GRANTS 0 ECONOMIC DEVELOPMENT 0 50 000 25 00 CRANDON BOULEVARD 0 156 000 MIAMI CONVENTION BUREAU 0 25 000 HURRICANE RECOVERY 0 100 WE WILL REBUILD 0 100 25 00 MASTER PLAN 0 11 600 6 94 TOTAL GRANTS 0 242 800 56 94 GAIN ON SALE OF INVESTMENTS 0 100 83 19 TOTAL REVENUES $1 824 700 $5 759 000 $6 483 02 0 0 0 0 0 0 0 0 $9 445 768 $0 5 a 46 4 7f 1993 - 1994 BUDGET 001 GEN DEPT FL 511 0 40 5 77 ai ev 'Ace -y7 u7 / 1992 93 MANAGER AMENDED ACTUAL PROPOSED ADOPTED DUKE, 6/30/93 _122 1.122.1._ 1993 1994 5 000 $�Q13 203 5 0001 5 000 2 699 5 000A 5 000 3 286 5 000 4 15,000 9 188 15 000° 0 49 Village Clerk 001 GENERAL FUND DEPT CODE DESCRIPTION 512 1 Village Clerk 120 Salary Clerk 125 Salary Other 470 Mic ro filming/Equip ment 475 Ordinance Codification 476 In dexin g Minutes 477 Elections 480 Legal Advertising 541 Membership and Dues 542 Conferences and Sem inars 543 Trave l Total Village Clerk 514 Village Atto rn ey 312 Professional Fees 315 Prof Services Lawsuits 319 Other Professional Fee s 330 Court Cost and Fees 499 Other Expenses Total Village Attorney 552 1 Community Affairs 120 Salaries 400 Advertising and Promotion 543 Travel Total Community Affairs 1991 92 BUDGET 30 000 0 0 10 000 4 000 0 0 0 0 0 1992 93 AMENDED BUDGET 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 MANAGER PROPOSED ADOPTED 1993 94 1993 94 30 000 18 500 5 000 3 000 1 000 15 000 J 40 000`-*) W� 200 500 1 000 V 44 000 150 000 0 0 0 0 0 Vilhge Attorney 115 000 90 000 17 000 5 000 2 000 0 1114 200 108 234 80 212 14 141 2 306 1 183 175,000 t4 Sio�D� 90 000 15 000 5 000 3 000 0 150 000 229 000 206 076 Community Affaus Department 0 0 0 51 500 25 000 10 000 15 449 13 330 0 ( 288000 oi9 0 0 0 0 0 86 500 28 779 0 0 50 r t i 0 )ivAI K ) Department of Fi nance and Administrative Services The Finance Department ha ndles the fi nance budget personnel payroll i ns urance a nd employee benefit functio ns of the Village The day to day tasks of the department are ha ndled by the Fi nance Duet -tor with the assistance of a part time assistant 1 Cash Management Receiving depositing posting and disbursement of Village funds In accordance with the Indepe ndent A uditor s management comment the assista nt logs all receipts and the Finance Director makes dep osits of funds received The assistant reconciles the mo nthly bank stateme nts performs internal audits as required a nd will be a back up for depaitment function s The Finance D irecto r is also respo nsible for the investment of available Village funds While the Village does hav e an in vestmen t account with the Key Biscayne Bank the bulk of the Village s fu nds are in vested with the State of Florida Local Government Surplu s Trust Funds Investment Pool as per Resolution 92 16 adopted April 14 1992 and United States Treasu ry Bonds 2 Financial Reporting The Finance D irector prepares mon thly financial statements and budget updates which are distributed to the Village Council by the V illage Manager The Finance Director will prepare the schedules required by the Independent Auditors prior to their a nn ual au dit and will coordinate with the Au dito rs as n eeded Bu dget Functions 1 Budget preparation The Finan ce Director is responsible for the preparation of the initial draft of the annual budget under the direction of the Village Man ager 51 2 Budget administration The Finance Director is responsible for the administration of the ad opted budget He certifies to the availability of budgeted funds for payment of Village obligations Perso nnel F unctions a 1 Payroll Finance Director provides data to the Village s payroll ser vice for the bi weekly payroll Payroll processing includes obtaining data from all departments when new employees are hired obtaining the necessary information to place new employees on the payr oll collecting time sheets for hourly employees providing information on overtime and other entitlements a nd ins uring that all appropriate deductions are made 2 Employee Benefits b c0 \‘,q ` The Finance Director is involved in the e nroent of employees in the programs available through the Section 125 cafeteria plan which will be implemented June i 1993 The Fi nance Direct or is the coordinator of the ICMA 401A retirement program and prepares and s ubmits reports and disburseme nts for that program in which all full time employees participate as well as the ICMA 457 deferred compe nsation program which is a vol untary program for those employees who choose to contribute their own funds Insurance Functio ns 1 H ealth Insuran ce The Finance D irector is responsible for enrollment premi um reporting a nd in ho use administration of the health insuran ce program for those employees who choose to enroll and to ins ure that all other employees are enrolled in a health insurance program on a con tinuing basis i 2 Liability & Casu alty In surance i The Finan ce Director maintains the V illage insuran ce program with the Fl orida League of Cities This { program provides a variety of coverages needed by the Village including but not limited to General liability l 52 including Law Enfoiceinent and Errors and Omissions Automobile liability property insurance and flood Insurance In a policy with IiT Hartford the Vllage carries the State mandated coverages f or all sworn police officers which include Unlawf ul and Intentio nal Death at $75 000 Line of Duty AD&D at $25 000 and Fresh Pursuit AD&D at $25,000 Other Duties 1 FEMA Claims I he I mancc Dilutor in conjunction with the Village Manager will c onti nue to follow up on the Vill ige s claims for huriicanc damages 2 Grant applications The Finan ce Director h as prepared Rebuilding Trust funds 512 0 Adm in istration 120 Salary" 404 Administrative Expenses 41 Membership and Dues 542 Conferences and Seminars 543 Travel 991 Contingen cy Total Adm inistration c)v, \o several grant applicatio ns inv ol ving Hurrica ne Andrew Recovery and 1991 92 Budg et 180 000 74 200 3 000 0 0 60 000 A mended A ctual Budget 6/30/93 202 250 32 700 4 250 7 500 2 500 0 181 984 26,896 2 171 4 559 255 0 M anag er Proposed B udget tli2fl7s 25 000 4 000 6 000 1 500 0 o 317 200 249,200 215 865 53 314 255 tflee r Department of Feonomic Development The Economic Development Department deals with matters affecting the economy of our arca such as b usiness development tourism and media relations The director acts as a liaiso n with various organizations such as the United States Department of Commerce s Eco nomic Developme nt and Travel and Tourism Administrations the Greater Miami Convention and Visitor Bureau the Kcy Biscayne Chamber of Commerce local ' merchants associati ons and press The directot also stays informed of developments of interest to our business community including local issues (e g master plan zoning signagc and occupational license requncments) and economic rnd tourism activities that may affect ou r area (new commercial and reside ntial development prevention of crime directed at t ourists and promotions intl spcci ti events conducted elsewhere m S outh Fl)rida) L L L lF t Ll Additional responsibilities in clude attracting visitors shoppers and new businesses to the area The direct or assists local resorts with presentatio ns to potential groups and commercial landlords in recruiting tenants 1 he director also provides data and information to interested parties such as commercial developers those interested in opening businesses in the arca and the medic The Economic Development Department also handles the preparatio n of all marketing and promoti onal materials related to bu siness development and tourism and mainttins an in house clipping service Printed inatetirls developed by the department currently include advertisements a promotional brochure and a t ourist guide The department jo ins torces with the recreation department on some projects such as a calendar of events special even ts to attract visitors and the development of corporate sponsorships 552 0 Econom ic Development 120 Salaries 210 Fringe Benefits 400 Prom otional Activity 542 Conferences 'tat' Ma nager 1991 92 Amended Actual Propos ed Budget Budget *38/93 Budget Adopted 0 0 0 0 40 000 10 000 25 000 0 12 308.4P3 592 8 3844 COr M 112 655 0 To tal Economic Dev 0 75 000 21 284 Pkg4a158,580 0 Li J 54 Departme nt of Community Development The Departme nt of Community Development handles the building zoning and planni ng functions of the Village The department is charged with the responsibility of planning for and overseeing constructio n and development activities in conformance with applicable building zo ning and growth ma nageme nt regulations The day to day tasks of the department are handled by the following full time staff Commun ity Developme nt Director Secretary Full tun e technical suppo rt provided thro ugh consulta nts on a contractual basis Code Enforcement Officer Permit Clerk Part time technical support provided through consultants on a c ontractual basis t r t 1 t l 1 I Building Official/Chief Code Enforcement Officer Mechanical Official/Plan Reviewer/Inspector Numbing Official/Plan Reviewer/Inspector Electrical Official/Plan Reviewer/Inspector The Building Official also serves as Chief Code Enforcement Officer As Building Official he is a uthorized and directed by Dade County's Board of Rules and Appeals to interpret an d enforce all provisions of the So uth Florida Building Code He oversees all construction permittin g activities by issuing building permits a nd m ust assure that all requisite inspectio ns are performed as well as being respon sible for reviewing permittee qualifications and enforcing the regulatio ns of the Village s Flood Protection Ordinan ce As Chief Code Enfo rcement Officer he is delegated resp onsibility for assuring compliance with all of the V illage s buildin g zon ing an d subdivision ordinances by following prescribed enforcement steps issuin g violations and recommending fines an d penalties to the Special Master He is charged with monitori ng compliance with the decision of the Special Master 55 L The Mecha nical, Plumbing and Electrical Officials are delegated power by the Building Official and work under his authority to ser ve as the chief officials in interpreting and enforcing the code requirements in their respective trades They also serve as plans examiners in reviewing permit applications in their trades and serve as inspectors for construction work in their respective trade areas :k;')(°r Stru ctu ral Plan Review/Zo ning Plans Reviewer ha ndles two district areas of respo nsibility As a professional Engineer he performs structural review of building permit plans as mandated by Co unty code requireme nts As Zoni ng Plans Rev iewer permit plans are exami ned to assure compliance with zoning code requirements s uch as setbacks lot coverage landscaping, floor area ration parking calculations building heights etc) The Building and Zon in g Permit Clerk is responsible for logging tracking a nd stori ng b uilding permit applicatio ns and accompanying documents and logging inspections results All permits m ust be submitted thro ugh the Permit Cleik who checks that all required information is provided This staff member tracks the progress of each permit applicati on through its various reviews and u ltimately collects fees and distributes the permit card to each applicant once issued by the Building Official A ll permit data storage and retrieval is the responsibility of the Permit Clerk This position is also responsible for main taining and updating the Village s contractors registry (which co nsists of the credentials and insura nce records of several hundred contractors performing work in the Village) Additional responsibilities include accepting and processing Certificates of U se an d Occu pan cy applications and performing zoning plan review for walkthrough permits The Code Enforcement Officer takes in complaints investigates each thro ugh a field inspection researches the County records to ascertain the property ownei sends warning notices and follows through each case for compliance or issues a violation in accordance with prescribed code enfo rcement techniques under the direction of the Chief C ode E nforcement Officer The Secretary provides administrative and clerical support to the department staff includi ng typing zo ning notices and advertisements zon ing reco mmendations zonin g resolutions gen eral corresp ondence a nd memora nda of the Director notices of violation monthly reports, takes in and organizes in spection requests and deals exte nsively with the property o wners contractors and the gen eral public bo th on the telephone and in person This positio n also pro vides backup to the Permit Clerk as permit activity dictates 56 ilk Commu nity Developme nt Director is responsible for assuring that the department ha ndles all of its assignme nts in an effective manner The Director offers guidance to attor neys developers and property owners regarding the consistency of then proposed pr ojects with zoning ordinances a nd growth management doctri nes of the Village a nd makes recommendations as to how to achieve same This position also is responsible for processing, reviewing and scheduling public zoning hearing applications and other related requests (entrance features sig n program requests waivers of plats ieplats etc ) and pieparmg recommendations for the Village Council drafti ng zoning resol utions which reflect Council actions overseeing preparation of the Village Master Pla n its implementation compliance and future ame ndments respo nding to written and veihal zoning Information inquiries interfacing with c ounty, regional state and federal regulators Ind lgencies for growth management related matters and performing special projects such as preparation of I ind development re gulations it -quests for piop osals grant applications updating/amending dep lrtmcntal proceduies handling a ssignmen ts by the Village Managei Village Council a nd Local Plan ning Agency 1991 92 DEPT CODE DESCRIPTION BUDGET 515 0 Commun ity Development 120 Salaries 0 318 Master Plan 110 000 345 Specia l Masters 0 319 Professional Servic es 30 000 541 Dues & Subscriptions 0 542 Travel & Sem inars o''G 0 575 Printing/Postage 'Qj ? DtvtKV 595 Miscellan eous 991 Contingency 524 0 300 310 320 330 510 a. 470 575 Total Com munity Dev 0 0 3 000 143 000 Building & Zoning Inspections Building Official Bldg & Zo ning Inspectors ref Code Off cial Contractual Service Code-bntorcement" '' - 3 Computer Supplies Microfilm ing Printing/Postage To tal Building & Zoning 1992 93 AMENDED ACTUAL BUDGET 8/31/93 61 000 201 600 5 000 14 000 0 0 1 750 15 000 0 298 350 0 46 800 0 40 000 0 0 0 0 0 0 0 0 0 0 0 1,750 52 267 164 896 0 5 145 0 0 903 11 910 0 MANAGER PROPOSED ADOPTED 1993 94 1993 94 81 000 11:10 75 000 1 1 000 2 000 5 000 7 4 000 500 0 235 121 175 500 42 900 20 320 0 0 0 0 0 1 129 46 800/ 50 000 50 000 26 000 10 000 3 000 15 000 0 88 550 64 349 203 800 57 and fj 0 001 GENERAL FUND 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 94 1993 94 513 0 Non Departmental 125 Accumulated Time 0 3 500 0 3 500 210 Payroll Taxes 0 32 000 28 957 ' 45 000 222 Retirement 0 33 425 31 784 1' 65 500,-1 IT 230 Life Health Dis Ins 0 35 517 31 067 47 600 240 Workers Compensation 0 1 500 1 333 9r 13 616 250 Unemployment 0 4 000 1 656 2( 5 000 319 Auditors 0 11 500 0 13 500 320 Appraisers 0 7 500 0 7 500 321 Landscape Architect 0 55 000 54 715 50 000'"-� 322 Committee Expenses 0 1 000 833 1 000 323 Financial Adviso r 0 0 0 12 000 410 Telephone 3 000 22,500 20 715 24 500 420 Postage 5 000 6 000 5 316 7 500 430 Electricity 10 000 2 500 2 201 5 000 432 Water & Sewer 0 1 500 93 2,500 440 Rent Village Hall 50 000 42 150 38 009 50 000 442 Leased Equipment 0 1 000 178 5 000 450 tro leettOiv Insu rance 23 000 23 500 16 442 50 000 460 Maintenance and Repairs 2 000 11 000 7 491 10 000 470 Microfilm/Record 0 500 0 0 * in 475 Ordinance Codification 0 5 000 4 899 0 * Villag e 476 Indexing Minutes 0 2 000 1,195 0 * Clerk's 480 Legal Advertising 25 000 25 000 19 172 0 * Budget 485 Election Expense 0 5 000 4 789 0 * 490 Newsletter 0 15 000 9 649 20 000 510 Of WWII 23 000 16 000 13 591 20 000 mo� 25 0 Car llo wance 6 04) 5,000 5 000 4 400 4 800c---4 1�/r�, ��� v4 Co mmun ity Gran Y 0 0 0 100 000 643 Furniture and Fixtu re s 40 000 35 000 35 000 10 000 645 Equipm ent 37 500 10 500 3 587 15 000 991 Contingency 25 000 175 000 0 150 000 To tal Non Departm ental 248 500 589 092 337 072 738 516 0 519 1 Debt Service 720 Interest 8 000 1 000 565 250,000 710 Principal 0 0 0 621 200 Total Debt Service 8 000 1 000 565 871 200 0 58 Department of Emergency Services Police I The Chief of Police is the Chief Executive Officer and is responsible f or final Departmental authoiity in all matters of operations policy and discipline The Chief of Police establishes the spans of control within the agency and is responsible for disseminatio n of all written directives for the administration of the Departmen t The Chief is respon sible for the enhanceme nt of the image of the Village of Key Biscayne through the news media and increasing morale within the department through employee awareness and mfoimatio n programs The Chief of Po lice represents the D epartment to the Village G over nment regarding issues of salary and benefits a nd is respon sible to notify the V illage Manager when a crisis situatio n or disaster warrant the assistance of other law enforcement agencies in order to main tain public order The Chief of Police is respon sible fo r establishing a nd operating within the approved b udget as adopted by the Village Coun cil establishing specific departmental compo nents as necessary i e Road Patrol Marine Patrol, Bicycle Patrol All terrain Vehicle Patrol Wave R unner/Jet Skis Beach Patrol certain I nvestigations and other components as needed on an ad hoc basis Delin eate D epartment goals and o bjectives delineate the duties of all s ubordinates and serve as official liaison for the police department The Chief shall coordinate with the V illage Attorney any legal matters which shall impact on the Department and shall dissemin ate legal decisions Establish minimum staffing for all components authorize the tran sfer of all perso nnel from one compo nent to the i other 1 59 1 The Chief shall be respo nsible for the preparation of a m onthly report to the Village Council of Department activities crime statistics and any other matters of importa nce whether administrative or criminal II The position of Deputy Chief of Police is the second highest ranking position in the depaitment next to the Chief of Police The Deputy Chief reports directly to the Chief of Police a nd acts f or the Chief in his absence The Depu ty Chief is appoi nted by the Chief with the appro val of the Village Ma nager The Deputy Chief is responsible for assisting the Chief in the preparation of reports projects and correspondence and keepin g the Chief adv ised of all criminal activity planning and maintaining the genet al office routine representing the D epartmen t on Boards and Committees as assigned by the Chief coordinating pla ns in respo nse to un usual occurrences by acting as the expediter of resources d uring emerge ncies and as the principal adviser to the Chief He will also provide the Chief with a summary of significant events and any and all other duties assigned by the Chief of Police t The Deputy Chief shall participate in Department budget form ulation and preparati on The D eputy Chief shall assist in the development impleme ntati on a nd maintena nce of programs and compone nts of the D epartment, and shall be respon sible for establishing the following 1 Su pply Officer 2 Trainin g O fficer 3 Fleet Officer 4 Staff Officer 5 A D A Coordinator 6 E E 0 Coordinator 7 Off D uty Emplo yment Coordinator 60 III The Administrative Assistant to the Chief of Police performs duties assigned by the Chief and the Deputy Chief and is responsible for mai ntai ning all administrati ve files typing correspondence maintaining personnel records and is the custodia n for all official police recoids The Administrative Assistant is also the coordinator for Criminal Justice Standards and Training docume ntation, a nd departmental payroll IV A I ieutenant of Police is a commanding officer appointed by the Chief of Police A Lieutenant is responsible directly to the Dep uty Chief and acts as a first line supervisor in charge of subordinates who may be police officers public service aides or clerical personnel They may perform administrative d uties as necessary a nd are respon sible for maintainin g minimum staffi ng by making changes in work schedules or assignments They have the following additional respon sibilities 1 Ensu re that subordin ates are promptly issued current instructio ns necessary to perf orm assig nme nts 2 Ensure a uniform stan dard of discipline ii 1 L 3 Provide for continuous inspectio n of pers onnel and eq uipment and e nsure prompt correcti on of deficiencies 4 Assign personnel to most effectively meet the workl oad assignments 5 Contro l and direct su bordin ates through command and leadership 6 Maintain flexible working ho urs to accomplish duties such as attend meetings with civic a nd busi ness leaders 7 Review monthly activity/statistical reports and evaluate personnel based upon performa nce goals and objectives 61 Lieutenants shall also be responsible for being familiar with administrative procedures Fl orida Statutes Dade County Ordinances and Village Ordinances a nd reviewing writte n directives with employees cooidinate pertinent infoimation from the preceding shift commander and pro vide such informatio n to his shift Lieutenants shall be responsible for evaluating conditions in the Village and recommending necessary corrective action to the Deputy Chief responding to major or u nus ual incidents as directed and pro vide necessary contiol of the operation Lieutenan ts shall determine the mode of patrol to be used by s ubordi nates issue case numbers supervise PS A s, provide mandated in service and other on the job training periodically meet with each subordinate to evaluate performance and iden tify training needs Review and approve any reports submitted by subordinates supervise the continued training of probationary officeis and ensure the preparati on and ieview of then evaluations Lieu tenants will also be responsible for perf orming any and all other d uties assigned by the Dep uty Chief V The primary responsibility of a Patrol Officet, upo n receivi ng notice of a crime is to proceed to the scene promptly and safely The first officer to arrive at the scene is responsible for the following acti ons as applicable accordin g to their importance 1 Summon medical assistance or admin ister first aid as may be required to pi eve nt further injury or loss of life 2 Arrest suspect(s) rf still at the scene secure the crime scene to preserve evidence request assista nce and make proper notification of his superviso r 3 Collect information and complete appropriate reports Officers will provide contin uous preventive patrol when no t on a specific assig nment, immediately responding to assigned calls for service and providing a written report for appropriate disposition Officers will be familiar with the laws regulations and ordinances that are required to enforce same preservin g the peace preventi ng crime and U i U 62 disorder, arresting offenders and e nforcing all laws statutes oidma nces a nd reg ulatio ns Officers will freq ue ntly examine commercial buildings a nd residential houses check vaca nt houses and/or a ny buildings found open a nd secure same after proper investigatio n and notifications are made Officers shall perform field interviews as appropriate be alert for hazards in the comm unity and upon the highways making appropriate notifications when necessary monitoi traffic a nd assist with traffic control at p oi nts of congestion Patrol the comm unity for traffic violations employing the most efficient co ntrol tech niq ues for the given circumstances Monitor bicycle operations to ensure compliance with applicable provisio ns of the Florida law enforce parking regulation s by conducting general sur veillance d uring patrol being alert f or vehicles impeding the flee flow of traffic or parked in violation of posted signage VI Pu blic Service Aide Provide clerical administrative and unif orm patr ol s upport to the Key Biscayn e Police Department Job duties vary according to the type of assig nme nt e g cleiical telephone reports minor traffic accidents minor offense reports and ha ve limited enforceme nt powers under Florida Statute 316 of the Traffic En forcement Program Assignments will be made acc ording to the prioritized needs of the Department as authorized by the Chief of Police or his designee The PSA s supplement the sw orn officer ianks by assuming portio ns of the no n enfo rcemen t calls for serv ice and clerical/administrative tasks so as the ma ximize the services of the swor n officers of the Department VII Staffin g 1 Chief of Police 1 Deputy Chief 1 A dministrative Assistant Lieutenants 3 F\T Dispatchers (7 15 Patrol Officers 2 P\T Dispatchers 54z PublSe��ce Aide rir IA - Total Personnel 30 63 r IN ANCI AL P OLIC Y The following financial policy statements are i ncluded as an integral part of the Budget to declare those policies which will guide the Village's day to day operatio ns This commitment to sou nd fina ncial ma nagement and integrity should in turn Increase the co nfide nce of the credit rating agencies which assig n municipal bo nd rati ngs and the confide nce of the general public I OPER ATING B UD GET POLICY A The Village will pay for all current expendit ures with current re ve nues The Village will avoid budgetary proced ures that balance cu rrent expenditures at the expe nse of meeting f ut ure years' expenses s uch as postponi ng e xpenditures or accruin g fu ture yew' revenues B The budget will prov ide for adequate maintena nce of capital plant and equipment and for their orderly replacement C The Village will maintain a continuing budgetary control system to help it adhere to the budget I) The Village Admin istration will prepare monthly reports compari ng actual reven ues a nd expenditures with budgeted amounts E Wherever po ssible the Village will integrate performance measurement and prod ucti vity i ndicators with the budget II CAPITAL IMPR OV EMENT BU DGET P OLIC Y A The V illage will make all capita l improvements in accordance with the Capital Improvement Program B The Village will dev elop a multi year plan for capital improvements and update it a nnually 81 I 11 C The Village will enact an annual capital budget based on the multi year Capital Improvement Plan D The Village will coordinate development of the capit al Improvement budget with de vel opme nt of the operating budget Future operati ng costs associated with new capital improvement will be projected and incl uded in operating budget forecasts E T he Village will use i ntergover nme ntal assistance to finance o nly those capital impro vements that are co nsiste nt with the Capital Improveme nt Pla n and Village priorities and whose operating and mainte nance costs hav e been included in operating budget forecasts F The Village will maintain all its assets at a le vel adequate to protect the Village's capital interest and to mi nimize fut ure maintenance a nd replacement costs G The Village will project its equipment repl aceme nt and maintenance needs for the next several years and will update this projection each year Fro m the projection a mai ntenance and replacement sched ule will be developed and followed H The Village will iden tify the estimated costs and potential f undi ng s ources for each capital project proposal before it is su bmitted to the Village Coun cil for approval I The Village will determin e the least co stly financing method f or all new projects III ,DEPT P OLI CY t Yr A The Village will confine long term borro win g to capital improvements or projects that can not be financed form c urre nt revenues B When the Village finances capital projects by Issu in g bo nds it will pay back the b onds within a peri od not to exc eed thirty (30) years of the project 82 C The Village will try to keep the average mat urity of general obligatio n bonds at or below thirty (30) years D Whenever possible the Village will use special assessment re ve nue or other self supporting bonds i nstead of general obligation bonds E The Village will not use long term debt for c urrent operations F The Village will maintai n g ood commu nications with bo nd rating agencies regardi ng its financial c onditio n The Village will follow a po licy of full disclos ure on every fi nancial report a nd b orr owing prospectus for amounts of $500 000 or more IV REVEN UE POLICY A The Village will try to maintain a diversified a nd stable reve nue system to shelter it fr om unforeseeable short r un fluctuation s in any on e revenu e source l I B The Village will estimate its annual revenues by an objective analytical process wherever practical C The Villa ge will project reven ues for the next year and will updat e this projection an nually Each existing and pote ntial revenue source will be re examined annu ally D Each year the Village will recalculate the full costs of activities supported by user fees to ide ntify the impact of inflati on i an d other cost increases Li U E The Village will automatically revise user fees subject to review by the Village Cou ncil to adjust for the effects of inflation 83 V INVESTMENT POLI CY A The Village will make a cash flow analysis of all funds on a regular basis Disb ursement collection and deposit of all funds will be scheduled to insure maximum c ash availability B When permitted by law the Village will pool cash from se veral differe nt funds for investment purposes C The Village will invest 100% of its idle cash on a continuous basis D The Village will obtain the best p ossible ret urn on all cash investme nts VI ACCOUNTING, A UDITI NG, A ND FI NANCI AL REPO RTI NG POI IC Y f [I A The V illage has established and will mai ntain a high stand ard of acco unting practices B The A ccounting system will ma intain records on a basis c onsistent with accepted standards for l ocal government accounting The V illage will strive to obtain and retain the Certificate of Achie veme nt of the Gover nme nt Fi nanc e O fficeis Association C Regu lar monthly and annu al fin ancial reports will present a summary of fi nancial acti vity by major types of funds D Wherever possible the reporting system will also piovide m onthly information on the total cost of spe cific services by type of expenditu re and if n ecessary by fund E An independent public accounting firm will perform an annual audit and will p ublicly issue a financial opinio n F The Village will operate an active and fully docu mented internal auditing program The foregoin g finan cial policy statements defin e objectives establish rules with parameters and e xpress guidelines for fiscal conduct by the Village of K ey Biscayne in con nection with both operating and capital improveme nt b udget matters Ado pted on August 10 1993 84 k MET ROPOI I1 AN b4 DE COUNTY County Commissioners Arthut' feele, Chair District 3 375 5318 Matin ee Pierre Vice Chair Distrt6t 7 375 5697 hints u rkt District 2 375 4833 Miguel do la Portilla District 11 375 4834 Fet&Perguson District 1 375 5694 -Larry Ilawkins District 8 375 5123 $ruee&KapTan - - District -5- _ 375 5695 Dennis Mtss District 9 375 4832 - Natach Ikitllah * Disirie't 1 375 4831 Alex 1?enelas -District 12 375 5071 Pedro Reborecq District 6 375 5696 7aviet Souto District 10 375 4835 Shernratt Winn Di riot 4 375 5128 8� _ MetropohtatDatle County Conitiittitea Pubhl eafh-Trttst Natacha Millan- Shetman Winn� Regional Planning Council Miguel Dtaz de la Portilla Pedro Reboredo Dennis Moss 4ytation Pedro Reboredo, Chair Matinee Perre, Vice Chair Miguel Diaz de la Portilla Bruce; Kaplan Colnin uuity & Econ omic l ev' ej Ott chi 8r A¶ ricultitre Larry Dawkins, Chair Pedro Reborddo,LLVice Chair Alex Penelas Shetnian Winn Natacha Milian inane & Budget Arihtiti eele, Cfiair Alex Pan das, Viet Chair Miguel Diaz de la Portilla Natacha Milian 86 Health & Elderly Affairs Natacha Milian Chair Sheiman Winn Vice Chair Betty Ferg uson Larry Hawkins Den nis Moss Ho using & Homeless Alex Penelas Chair Betty Ferguson Vice Chair Arthurkteeie, Maumee Pere Bruce Kaplan I ntergover nme ntal Affairs Javier Souto Chair Lamy Hawkins Vice Chair Arthur feele Alex Penelas Internal Management & Review Charter Sherman Winn Chair James Buike Vice Chair Dennis Moss Javier Souto Ma ui ice retie Maritime, aadr & Tnl isr1[ Atkin -lee P rre , chair VileaDinz da la l'lsrtrlla, Vim Chair - PedWi Reboredo Bruce Kaplan Lamy Hawkins Parks, Recreation & Arts Bru ce K aplan,- Chan Javier S©uto3 Vice Chair James Burke- Betty Fergu son - Den gis Moss F, L 1sical.Environment & Land Use D ennis Moss Ch'tir Bruce Kaplan Vice Chair Jayier Sou to - Arthur Teele Sherman marl Public Safety & Co nsumer Services - James Burke Chair Natacba Milian Vice Chair Miguel Diaz de la Portilla Javier Sd uto Pedto Reboredo Social & Human Service Betty Ferguson Chan Dennis Moss Vice Chair Alex Penelas Sherman Winn Larry Hawkins Transportation Miguel Diaz de la Poridla Chair Arthur Teele Vice Chair Betty Ferguson Pedro Reboredo James Burke 87 ELECTE D STATE OFFICIALS I GE):NOB The .Honorh&le Governor Lawton Chiles A Tallahassee Office The Capitol Tallahassee, Florida 32399 0001 II --SENATE The Honorable Ronald Silver (D) District 34 A Tallahassee Office 246 Senate -Office Building Tallahassee, Florida 32399 1100 Tel (904) 487-5047 III HOtJSE OF REPRESENTATIVES the Hojozat le Bruno A Barreiro (R) District 107 A Tallahassee Office - 325 The Capitol Tallahassee, Florida 32399 1300 - Te'1- -(9Q4j 488-9930 88 B Miami Office 115 N W 167th Street 2 nd Floor North Miami Beach Florida 33169 Tel (305) 855 1701 B Miami Office 1401 West Flagler Street Suite 203 Miami Florida 33135 Tel (305) 643 7324 ELECTED FEDERAL OVFICIA LS I SbNATF A -The Ho norable Bob Graham (D) 1 Washington Aide & Address Buddy Shorsteni7 - Adintnistrattve Assistant 524 Htart_Senate Office Building - Washington, D C 20510 B The Honorable Con nie Mack (R) 1 Wa shington Aide & Xddress Mitch Bainv al Adm inrstrative Assistant 902 Hart Senatg Office Building Washington D C 20510 II HOUSE OF REPRESENTATIVES A Ileana Ros,Lehtmen (R) District 1S (202) 224 3041 (202) 224 5274 1 Washi ngton Aide and Address -Magricjo lamirgo A dministrative Assistant 127 Cannon H ouse Office ffuiiding Washington DC 20515 (202) 225 3931 2 Miami Aide and Address Ellen Roth District Director 44 West Flaglei Street Miami Florida 33130 Suite 1715 2 Miami Aide a nd Address Jorge L Arrizurieta Direct or State Projects 777 Brickell Ave nue S uite 704 Miami, Florida 33131 (305) 536 7293 (305) 530 7100 2 Miami Aide and Address Debra Musgro ve, Disti ict Direct or 5757 Blue Lagoon Dri ve Suite 240 Miami Florida 33126 (305) 262 18Q0 89 my - GLOSSARY Accrual Basis of,Accountmg The method which fecoids reven ues when earned (whether or not cash is then received) and teetaads expenditures when goods or -services are received (Whether or n ot cash is disb ursed at that time) Appropr idled Fund ilalnnce The amount of suiplus fu nds available to fina nce operations of that fund in a subsequent year Annum- riation The authorization by the go verning board to make payme nts or incur obligations for specific purposes Assessed Value A valuation set upo n real estate by the County Property Appraiser as a basis for levying real property taxes Budget (operatin g) A pla n of financial operation embodyi ng an estimate of proposed e xpenditures for a gi ve n fiscal year aitd`the proposed means of financing then (revenue estimates) the term is also used for the officially authorized expenditure ceilings under which a government &,.d its d p r r i xtS operate Capital Projects Budget A fiscal year for capital expenditures i e items or projects of significa nt value with a probable life aaone Duua re.yearsran d_the_rnaan s_of financing. them Capital Improvement Program A projection of capital (long lived and significa nt) expenditures over the coming fi ve years The method of fin ancing is- also in aoated Cash Basis The accounting method which records reven ues when they are recei ved in cash and records e xpenditures whe n they are Ceyttoiiari.—Aktudicial proceeding -Jo re -view an-assessfi ent-of feat property - Contrirgenzv Account An appropriatron of money set aside for unexpected expenses Council to supplementthe appropnate expenddturp accounf Debt Service, Thepayment ofj*incjfsgl ahtf interest, on borrowed funds The amount needed is transfeired by Village 9Q_ 4 - Encumbrances, Obligations in the form of purchase orders co ntracts or salary commitments which are chargeable to an appropriation and far which a part (the appropriation is reserved They are dissolved when paid or when a liability is recorded Enterprise Fluid A fund f or a government activity operated in a similar ma nner as a busi ness Fiscal Year The period of the budget plan It corresponds to the cale ndar year October 1 to September 30 for the Village of Key Biscayne Fund. An Independent fiscal and accounting entity with a self bala ncing set of accounts F unds are established to attain certain objectiv es or to simply segregate acnvitres_ Fun d Balance. The excess of assets o ver liabilities for a fund A negative fund balance is s ometimes called a deficit G oals and O biectives A separate publications from the Village Manager's Office which establishes a program of no n routine or especially emphasized in tentions an d tasks for each Village department or subdepartment during a one year period It is usually not a fiscal period Lin e Item A specific item defined by detail in a separate acc ount in the fi nancial records Revenue a nd e xpenditure justifications are reviewed anticipated apd appropriated at this level Modified Accrual Aceoun tine A basis of accounting in which revenues are recorded whe n collectable withi n the curre nt period or soon enough thereafter to be used to pay liabilities of the current period and expendit ures are recognized when the related liabjhty is incurred. Obiects of Expenditure Expenditure classifications based upon the types or categories of goods and seriices purchased The Village's are 100 Personal Serv ices (salanes and wages), 200 Payroll Related Expenses (payroll ta xes retireme nt contributions health an d insurance benefits workers co mpensation insurance) 300 Professional and Other Contracted Services 400 insurazice rentals utilities postage advertising pn ntmg maintenance 500 Supplies, Publicatio ns Dues & Subscriptions 600 Capital Outlay (lan d, buildings improv ements equipment construction in progress) 700 Debt Service (Principal and Interest), 800 Grants to Other Governmental Units and/or _Private Organizations, 900 In terfund Transfers Contingency Piogran s and O bfectrres The descriptions of the structure purposes activities tasks and volumes or frequencies of each organiz ationaLunit sho wn in the budget The perio d spans the fiscal year 91 tY Fr ,Surttlus The use of the term 'surplus' in governmental accounting is geneially disc ouraged because it cre ates a potential fore misleading Inference Lin -designated fund balance is used instead The cbricep{ of worth' in commercial accounting is c omparable,_ - to "fund 6a1aiice" m government accounting That portion of' the fund balance which is not reserved for specific purposetbr - obligations. is c&led the t,LnllesignaidAinci$alm ce it is the true 'surplus Taxine Limit, The maximum rate at which the Village may levy a tax which for Florida municipalities is 10 mills or $10 per thousand dollars of -assessed value Llndesignated Fund Balance That p ortion of the fund balance a vailable for use in subsequent budgets The term is prefetable over the commonly used and ill defined ' surplus" N O11 Depaitmenlal,4ppropriations (Ex'peuditines) The costs of government ser vices or operati ons which are not dii'ettly attrifiutable ttr Vtlldge U epattitiettts 92 1 001 GENERAL FUND 1991 92 DEPT CODE DESDRIPTION BUDGET 521 0 Police Depart ment 120 Salaries Sworn Police 250,000 121 Salaries O verti me 0 122 Village Off Duty E mp 0 123 County Contracted Sery 0 124 Off Duty Employ ment 0 125 Holiday Pay 0 126 Court Time 0 130 Salaries Dispatch/Cleri'l 0 150 Police Incentive Pay 0 180 Police Con sulting 250 000 210 Frin ge Ben efits 0 211 Payroll Taxes 0 222 Retireme nt Contributions 0 230 Health Life Disability 0 240 Workers Compensation 0 250 Unem ployment Taxes 0 260 Recruiting Hiring Exp 0 400 Investigatio n Expense 0 412 Tel Dedicated Lines 0 450 Law En forcement Insura nce 0 490 Confidential Informants 0 510 Supplies 0 524 Uniforms 0 525 Vehicle Maintenance 0 526 Vehicle Fuel & Oil 0 527 Photography 0 528 Amm unition 0 541 Membership/Dues/Subscrip 0 542 Training and Sem inars 0 630 Police Facilities 0 640 Police Vehicle s 0 643 Police Radio 0 45 Police Equipmen t e t 001141 0 99 ntingency 70 000 1993 1994 BUDGET 1992 93 AMENDED ACTUAL BUDGET 8/31/93 MANAGER PROPOSED 1993 94 578 250 421 141 k' 826 36 001 4 985 93 3 998 3 360 5 1 120,000 1 100 000 1 298 2 500 730 11 1 000 309 2 98 350 30 339 191 6 600 5 492 ,k 15 5 000 3 875 .k 15 17 002 998 5 45 000 35 479 J 82 60 000 47 845 .s'105 50 000 35 335.125 35 000 0 `� 85 1 500 1 289 V( 10 35 000 29 178 10 2 500 0 3 0 0 3 58 500 23 409 63 1 000 0 1 15 000 8 340 20 35 903 32 357 40 59 500 16 262 20 0 0 20 5,000 1 875 10 5 000 1 961 6 5 000 1 993 6 52 650 18 968 70 9 500 3 175 28 177 095 138 428 0 0 78 150 77 243 0 0 522 750 *T .� P 000m 0 0 2004 000f 245 0004- 0000 000 000 v' 000t 0000, 0001( 7001. 000% 600 500e-4 000 0000 , 0000, 000 000i 000A 0005. 000 MM 000 s JV \O4© 000 781 7 0 4 000W 0 ADOPTED 1993 94 VIZI(vri Total Police 570 000 2 600 000 64 2 044 663 2 070 287 0 Fire I The Fire Chief is the Director of the Fire Rescue Department and respo nsible for final Departme ntal a uthority in all matters of operations policy a nd discipline The fire Chief establishes the span of control within the agency and is respo nsible for dissemination of all writte n directives for the admi nistrati on of the Departme nt The Fire Chief is respo nsible for the enhanceme nt of the image of the Village of Key Biscayne through the news media and mainten ance of morale withi n the Departme nt through employee aware ness and information The Fire Chief represen ts the Department to the Village Go vernment regarding issues of salary a nd be nefits and is respo nsible to notify the Village Manages when emergency situati on or disaster warrant the assista nce of other Fire Rescue orga nizatio ns in order to provide emergency fire rescu e services The Fire Chief is responsible for establishing and operati ng within the approved budget as adopted by the Village Council establishin g specific Departmental goals and objecti ves deli neating the duties a nd responsibilities of all subordinates and serving as the official public information official for the Fire Rescue Department The Fire Chief shall coordin ate with the Village Attorney any legal matters which shall impact on the Department an d shall disseminate legal decisions The Fire Chief shall establish min imum staffing for each piece of firefighting and rescue apparatus and authorize the transfer of an y personnel from one shift to another The Fire Chief shall be responsible for the preparation of a monthly report to the Village Council of Department activities alarm statistics, and any other matters of importance whether emergency or routine in nature II The Deputy Fire Chief is the secon d highest rankin g positio n in the Department next to the Fire Chief The Deputy Fire Chief reports directly to the Fire Chief an d acts for the File Chief in his or her absence The Deputy Fire Chief is appointed by the Fire Chief with the approval of the Village Manager 65 The Deputy Fire Chief is responsible for assisting the Fire Chief in the preparatio n of reports projects and correspondence and keepi ng the Fire Chief advised of all emergency response activity He also is responsible for planning and maintaining the general office routine represe nting the Departme nt on Boards and Committees as assigned by the Fire Chief coordinating plans in response to u nusual occurrences a nd acting as principal advisor to the Fire Chief The Deputy Fire Chief fills the positio n of Village Fire Marshall and Chief of Statf for the Fire Rescue Department The Depu ty Fire Chief shall participate in Departme nt budget form ulation and preparation The Depu ty Fire Chief shall assist in the developme nt implementation and mai ntenance of programs and compone nts of the Department and shall be responsible for the following 1 Supply Officer 2 Trainin g Officer 3 Fleet Officer 4 Legislative Coordinator 5 O ff Duty Employment Coordin ator III The Admin istrative Assistan t to the Fire Chief positio n performs duties assigned by the Fire Chief and the Deputy Fire Chief an d is respo nsible for maintain ing all administrative files typing corresponde nce maintaining personnel records and is the custodian for all o fficial fire an d EMS reports The Administrative Assistant is also the c oordi nator for all State Standards an d Train ing docu mentation and Departmental payroll IV The Fire Captain is a commandin g officer position appointed by the Fire Chief A Captain is responsible to the D epu ty Fire Chief and is responsible for the supervision of all personnel assigned to his or her apparat us and the fire station on his or her shift who may be either Fire Lieutenants Firefighter/Paramedics or Firefighter/EMTs A Captain 1 66 may perform administrati ve duties as necessary a nd is responsible for maintaini ng minimum staffing by maki ng changes in work sched ules or assignments Fire Captai ns shall also be responsible for being familiar with administrative piocedures, Florida Statutes Dade County Ordinances Village Oidma nces Departmental Reg ulations Rules of Co nduct and Standard Operati ng Pr ocedures Fne Captains shall be responsible for respondi ng to fire and or medical emergencies assuming command and directing emergency operations until relieved of command by the appropriate authority V The Fire Lieutenant is a commanding officer position appoi nted by the Fire Chief A Lieute nant is responsible to the Captain and is responsible for the supervisi on of all personnel assig ned to his or her apparatus on his or her shift who may be either Firefighter/Paramedics or Firefighter/EMTs Fire Lieuten ants shall also be responsible for being familiar with administrative piocedures Florida Statutes Dade Coun ty Ordinances Village Ordinances and Departme ntal Reg ulations Rules of Conduct and Standard Operati ng Procedures Fire Lieu tenants shall be respon sible for responding to fire and or medical emerge ncies assuming command a nd directing emergen cy operations until relieved of command by the appropriate authority VI The Firefighter/Paramedic is a highly skilled positio n assigned as member of a fire rescue company and responsible for the extin guishmen t of fire an d or the pro visio n of emergency medical aid under the direct supervision of a Fire Captain or Fire Lieutenant or the Medical Director The Firefighter/Paramedic shall also be responsible for being familiar with administrative procedures Florida Statutes Dade Coun ty Ordinances Village Ordin ances and Departmen tal Regulations Rules of Conduct and Standard Operating Procedures 67 The Firefighter/Paramedic shall participate in compa ny i nspections, public education presentations and other activities as assigned by the Fire Captai n or Fire Lieute nant VII The Firefighter/EMT is a skilled position assigned as a member of a fire rescue company and respo nsible for the extin guishme nt of fire and or the provisi on of emergency medical aid under the direct supervisio n of a Fire Captain Fire Lieutenant or the Medical Director The Firefighter/EMT shall also be responsible for being familiar with administrative procedures Florida Statutes Dade Coun ty Ordinances Village Ordi nances a nd Departmental Regulations Rules of Conduct a nd Standard Operating Procedures The Firefighter/EMT shall participate in company inspections public ed ucation presentatio ns and other activities as assigned by the Fire Captain or Fire Lieutenant VIII Staffin g P k l 1 Fire Chief 1 D eputy Fire Chief 1 Administrative A ssistant 3 Fire Captains 3 Fire Lieutenan ts 15 Firefighter/Paramedics 9 Fir efighter/EMTs 33 Total Personn el t 68 1993 1994 BUDGET 001 GENERAL FUND DEPT CODE 522 0 120 121 150 210 222 230 240 250 312 318 340 341 404 410 420 430 440 450 470 480 490 490 510 511 512 513 520 522 523 524 525 526 527 529 541 542 543 725 527 999 DESCRIPTION Fire Depart ment Salaries 0 161 000 69 604 1 250 000 Salaries Overti me 0 0 0 75 806 Incentive Pay 0 2 000 0 8 000 Payroll Taxes 0 12 000 5 327 3e 99 436 Retirement 0 17 000 7 540 a/ 137 500 Health Life & Disability 0 11 375 1 909 120 475 Workers Co mpensation 0 11 000 0 102 830 Unem ployment 0 0 0 A 13 500 Medical Director 0 0 0 10 000 Fire Consulting 50 000 71 500 25 478 25 794 Automatic Aid 0 0 0 400 000 Supplemental Aid 0 0 0 100 000 ALS Licence Fire Safety 0 0 0 4 495 Co mmunications 0 2 500 706 2 250 Postage 0 100 58 500 Utilities 0 375 0 13 700 Facilities Rental 0 3 750 500 8 675 Insurance 0 2 500 2 464 30 000 Copy Machine Costs 0 3 000 0 3 000 Advertising 0 0 0 1 000 Recruiting 0 20 000 16 594 0 Printin g 0 3 000 75 1 000 Office Supplies 0 2 000 1 364 2 000 Computer & Supplie s 0 3,500 2,717 2 000 ID Cards 0 0 0 500 Linen Supplies 0 0 0 1 000 Car Allowance 0 0 0 4 800 Clothing 0 3 000 0 20 320 Bunker Gear 0 45 000 0 5 000 Uniforms 0 10 000 6 567 8 000 Vehicle Maintenance 0 2 000 800 2 000 Small Too ls/Consuma ble 0 1 250 0 2 000 Fu el 0 0 0 4 000 Miscellaneous 0 1 500 157 2 000 Dues & Subscriptio ns 0 500 50 3 855 Training 0 20,000 3 485 21 500 TravellT( 0 150 121 6 0 Camera ���� �� 0 0 0 5500 Contingency 7,000 40 000 0 0 Total Fire 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED BUDGET BUDGET 6/30/93 1993 94 1993 94 57 000 450 000 145 516 u 3 045 286 0 69 Departme nt of Public Works 001 GENERAL FUND s 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 94 1993 94 539 0 Public Works 120 Salarie s 0 25 000 0 50 000 318 Village Engineer 0 40 000 30 670 40 000 340 Contractu al Services 10 000 321 200 [313 731 295 000 345 Consulting Services 10 000 10,000 ) 5 302' 10 000 460 Mainten an ce an d Repairs 74 000 35 000 24 863 50 000 500 Mainten an ce Co ntracts 0 10 000 5 274 50 000 641 Vehicles 0 20 000 0 20 000 645 Equipm ent 0 10 000 1 839 10 000 999 Co ntingen cy 14 000 0 0 0 Total Public Works 108 000 471 200 381 679 i 525 000 0 70 f Department of Recreation The Department of Recreatio n is responsible for planning organizing implementing and carryi ng o ut an enha nced recreation program that includes but is not limited to family programs youth activities lntlamural athletics special events so cial and cultural programs ed ucational a nd self improvement classes tiips teen programs holiday functions park and facility operatio ns/maintena nce under the operation of the Village This program exceeds a typical conve ntional program on the basis of characteristics requumg innovative approaches an d major adaptation because of s uch fact ors as (1) lack of facilities (2) an isolated locati on which requires specific recreational plann in g and coordinatio n (3) no prior community recreation program (4) diverse needs of the l ocal co mmun ity for all levels of recreation and (5) the necessity for attracting and managing a large vol unteer f oice to operated programs at a successful level The day to day operations are han dled by the foll owing full a nd part time staff and contracted instructors i L Instructors both of which are con tract employees RECREATION DIVISIONS Director of Recreation Program Coordinator Athletic Coordi nator Ten nis Coordi nator and Te nnis o42K Director of R ecreation Directors Mid man ages the entire operation of recreation divisions and facilities Man ages finance an d budget of en tire recreation program Sets up extensive an d varied social programs geared towards fulfilling the needs of resident populatio n Establishes goals and objectives for department (� Supervises0 regular employees various con tracted instructors an d volunteers Respon sible fo r equipmen t and supply pu rchases for all programs Promotes and plan s new an d ongoing programs 71 Responsible for marketing a nd promotions of all programs Devel ops and implements policies and proced ures f or departmental use Recognizes vari ous needs in the commu nity a nd gears pi ograms and activities to the best of the departments abilities towards those needs Maintains certifications affiliations professional contact with oiganizations that are affiliated with the vario us recreations divisions A ttends meetings, workshops co nfere nces to maintain current and updated information and programs Works closely with cou nty state and local officials in coordi nation of related pr ograms Controls cou rse of eve nts of activities and programs Work schedule irregular as required to meet the needs of the community often includes eve nings weekends and holidays Maintains monthly calendar of events and ann ual programs Solicits sponsorship for events Pro vides guidance leadership and timi ng as needed for entire recreation staff a nd vol unteers Meets with local organization s clubs a nd nonprofit agencies to coordinate programs/eve nts Program Coordin ator Responsible for recreation departmen t in the absence of the director Oiganizes and administers directed programs and service to incl ude classes to ur workshops lectures educational/self impro vement programs special events festivals hobby group tournaments races dances parties social fun ctions an d community events Provides a variety of programs to meet the cu ltural and social needs of the comm unity Prepares monthly calendar of events Knowledgeable of IBM compu ter pagemaker an d wordperfect Prepares flyers poster an d other promotional materials for programs and eve nts Writes and edits media releases Prepares program proposals and plans as coordinated by director A cts as full assistant to the director A ssists in supervisio n of part time recreation aids 72 Athletic Coordinator Plans, administers coordinates and enha nced youth a nd adult athletic/sports pi ogram Recruits volunteers and coaches as needed Assists in trai ni ng coaches and officials Maintains clinician certification for NYSC A Main tains athletic fields and eq uipme nt Prepares fields and game areas as needed for practices and games Schedules games and practices A ssists in maintaining adequate publicity for all programs Performs all other duties as assigned Tenn is Coordinator Plans and coordin ates tenn is lesso ns clinics workshops to urnaments and matches Develops monthly calendar of events for tennis programs ntains professional status as USPTA affiliate or a comparable affiliation ZOperates a financially break even program as required nsures tennis cou rts are safe and makes minor repairs as needed Collects mon ey and accounts for all cash transactions Provides publicity an d marketing information for all programs Supervises daily activities of tenn is instructois3' Tenn is In structor Works under the direct superv ision of the tenn is director Instructs lessons, clinics and workshops as required by tenms coordinator Reports any maintenance requirements or safety hazards 73 1991 92 A mended Actual Budget Budget 6 /93 572 0 Parks & Recreation 120 Salaries 0 240 Insurance l US Q ; C°QNk 0 400 Travel 0 440 Faciliti es Rental 40 000 450 itr adtEi ta' Itc jr."-k) / 0 480 Ad vertising .,,,` { bt1LAI 0 490 r e f ens Iw ` 0 510 Office Supplies 0 521 Social/Cult /Eqp & Impry 522 Program Suppli es 524 Uniforms 541 Dues/Memberships 542 Conference Fees 519 2 574 630 643 648 820 999 620 Special Ev ents Park Im prov ements Pro gram Equipm ent Capital Outlay +-- Key Bisc Athle tic Club Con tingency Total Parks & Recrea tion Capital Outlays Capital & Auth Studies TOTAL EXPENSES Q)113'citAn) 95 000 0 0 0 0 0 0 10 000 0 0 0 20,000 165 000 95 000 0 0 20 000 0 0 35 000 0 50 000 10 000 2 500 0 0 0 50 000 25 000 10 000 0 25 000 0 322 500 0 283 608 65 339 0 0 1 386 12,000 0 8 000 7' 0 7 200 4 692 5 000 0 2 700 42 488 0 9 289 7 150 0 1 500 0 600 0 650 0 teciWk 45 866 75 000 15 348 ,p©T} 9 4341 000 0 104 80040 25 000 38 5007 0 0 Manager Proposed Budget Ad opted 146 810 fir` 12 000 -iI 1 900 218 842 147 928 441 810 484 334 1 824 700 5 759 000 4 056 927 9 445 768 0 0 74 PERSON NEL DISTRIBUTIO N CH ART Department 1992 93 1993 94 I A dminist ration A Village Manager 1 1 B Admini st rative Assista nt 1 1 C Receptio n/Swit chboard 2P/T 1 1 D Assistant Manager 0 1 E Secretary 0 1 Tot al 3 5 II V illage Clerk A Village Clerk 1 B P/T A ssis tant 0 Tot al 1 1 5 1 5 III Communi ty D evelopment A Direc tor 1 1 B A dminis trative A ssistant 1 1 Total 2 2 IV Eco nomic Development A Direc to r 1 1 Total 1 1 V Fina nce A Director 1 B P/T A ssis tan t ,5 Total 1 5 1 5 1 5 75 t VI F ire R escue A Fir e Chief 1 1 B Deputy Fire Chief 1 1 C Adm inistrativ e Assistant 1 1 D Fire Captain s 3 3 E Fire Lieutena nts 3 3 F Fir efighte rs/Paramedics 15 15 G Fi refighter/EMT s 9 9 Total 33 33 VII Polic e Dep artment A Police Chief B De puty Police Chief C Administrative Assistant D Po lic e Lieutenant s E Poli ce Officers F Dispatc he rs F/T G Dispa tchers P/T (2) H Pu blic Servic e A ides t/T I Public Ser vice Aides P/T (2) Total VIII Pa rks & Recreation ©btt6M L A Director B AdmIn ksk tAir A ssk ssta zft Sports Dir ec tor l IX Pu blic W orks A Labore r Total To ta l 1 1 1 4 16 3 1 3 1 31 1 1 3 1 1 1 4 17 3 F/T Equ iv ] 3 F/T Equiv 1 32 1 1 1 3 Gra nd Total 76 5 80 76 X Co ntract ural S ervi ces A City of Miam i Fire/Res cue B Custodial S ervi ces C Fi nancial Advi sor D Fire Co nsulti ng E Grass Cutting F Independent Auditor G Ins urance and Benefit s Coo rdin ator H Landsca pe Architectu ral Service s I Legal Ser vices 1 Bond Cou nsel J Mas ter Plan Consultant K Park M aintenance L Payro ll Servi ces M Stormwater Utility Engin eering N Tennis Pr ofession als 1 Te nnis Dir ector 2 Tenn is Ins tructor 0 V illage Enginee r 1 En gi neer Ser vices (not otherwise contract ed) 2 Building Offic ial 3 Code Enforceme nt Officer 4 Inspection Se rvices 5 Str uctur al Pla n R eview 6 Clerical Se rvices 77 Departmen t Adminis tratio n Village Manager Finance Director A dmin is tra tive Assist ant Finan ce As sistant P/T Re ce ption/Swtch bd 2P/T Ass istant M anager Secretarial A ssi stance Total V illage Cler k Village Clerk P/T Assis tant Tota l Co mmunity De velopmen t Directo r A dmin istr ative Ass ista nt Total Ec onomic De ve lopment Dir ector Total PERSONNEL EXPENDITURES 1992 93 $ 97,000 40,000 18,500 15 500 12,000 49,000 20,000 $252 000 $ 30,000 $ 30,000 $ 50,000 18,200 $ 68,200 $ 40,000 $ 40,000 r it I b D' 1993 94 97,000 48,260 21,500 17,750 13 175 49 000 / '�+-t1�i�/7 J! J 17,000 ff I. $263,685 tt .1 1f /I ,r Ot' 9 71-10" $ I 30,000 'J fi`r°° 18,500 48 500 60,000 19,7861 79,786/�7 fce p`PO $ 43,260 $ 43,260 78 Fire Re scue Fire Chief D ep uty Fire Chief Administrati ve Assi stant Fire Captains Fire Lieuten ant s Firefight ers/P aramedics Firefight er/EMTs Total Poli ce Department Po lice Chief Deputy Police Chief Administrative Assi st ant Police Lieute na nts Polic e Officers Dispatchers F/T Dispatche rs P/T Public Se rvice Aide s F/T Public Se ry Aides P/T (2) Total Parks & Recreation Direc tor Adma nrstrATIVw-Ags-r5'£'an^E1 Sppr s Director fir it - Public W orks Labo rer Tote 1 - To tal Grand Tota l $ 60,000 49,310 18,500 135,000 120,000 488,625 279,000 $1,150,435 $ 80,850 49,310 18,500 180 000 569,500 65,769 65,124 $969,053 $ 40,000 20,000 12 23,000 $ 83,000 16,640 $ 16,640 $2,609,328 79 It 31. $ 68,205 51,685 19,353 140,213 124,630 506,429 289,166 $1,199,681 $ 83,275 52,405 21, 500 190,807 572 953 68,745 22,915 69,700 18 ,500 $1 100,200 (©60 $ 48,260 21 304 23,887 ,tO $ 93 451 i/©,I f l,R 17,996 $ 17,996 $2,845,953 kirA°:%° 4 11 41C Q©°0 Loo Dd FIRE/POLICE SALARY PLAN EXISTING SALARY PLAN _ — Position Step , 1 Step g, _ Step 0 Step 4 Step 5 Step SteP 6 7, Fi /P lic Trainee 26 500 00 500 _ Certified Fire Fighter/EMT Police Officer 31 000 00 32 00 34 177 00 35 886 00 37680 00 P medic/Technician 32 575 00 34 203 00 35 913 00 37 709 00 40 000 00 Fire Lieuten nt 40 000 00 41 500 00 42 500 00 43 500 00 45 000 00 Fire Ca team/Poiic Li t n t 45 000 00 46 664 00 48 328 00 49 992 00 51 659 00 Depu[YChlef 49,310 10 51 775 61 54,364 39 57,082 61 59 936 74 PROPOSED SALARY STRUCTURE 0 I b rj 1993 Positio n F /Polic e T a Certified Fire Fight r/EMT Police Officer Paramedic/Technician Fire L,eut nant Fir Ca .ta in/Polic e Lieu t na nt Current 10/1/93 Sal4ry_ 34 COLA Effect l0/1/93 2 St ep 1 Step Step 3 Step 4 Step 26 500 00 _ 795 00 27 295 00 28 659 75 30 092 74 31 97 37 33 177 24 31 000 00 930 00 31 930 00 33 526 50 35 202 83 36 962 97 38 811 11 32 575 00 977 25 33 552 25 35 229 86 36 991 36 38 840 92 40 782 97 40 000 00 1 200 00 41 200 00 43 260 00 45 423 00 47 694 15 50 078 86 45 000 00 1 350 00 46 350 00 48 667 50 51 100 88 53 655 92 56 330 71 D . ut Chi f 49 310 10 1,479 30 50,789 40 53,328 87 55L995 32 58 795 08 61 734 84 80 Village Clerk 001 GENERAL FUND DEPT CODE DESCRIPTION 512 1 Village Clerk 120 Salary Clerk 125 Salary Other 470 Microfilming/Equipment 475 Ordinance Codification 476 indexing Minutes 477 Elections 480 Legal Advertising 541 Mem bership and Dues 542 Conferences and Sem inars 543 Trav el Total Village Clerk 511 Village Attorne y 312 Professional Fees 315 Prof Services Lawsuits 319 Other Professional Fe es 330 Court Cost and Fees 499 Other Expenses Total Village Attorney 552 1 Comm uni ty Affairs 120 Salaries 400 Advertising and Promotion 543 Travel Total Comm unity Affairs 1991 92 BUDGET 30 000 0 0 10 000 4 000 0 0 0 0 0 1992 93 AMENDED BUDGET 0 0 0 0 0 0 0 0 0 0 44 000 1a0 000 0 0 0 0 0 ACTUAL 93 0 0 0 0 0 0 0 0 0 0 MANAGER PROPOSED ADOPTED 1993 94 1993 94 30 000 18 500 5 000 3 000 1 000 15 000 40 000-4V Vi 200 500 1 000 4160 VIII tge Atto► ney 115 000 90 000 17 000 5 000 2 000 0 $ 114 200 ft 108 234 80 212 14 141 2 306 1 183 175 000 n i 0 &e 90 000 15 000 5 000 3 000 0 150 000 229 000 206 076 Q 288 000 V;1)" Community Alfan s Depat fluent 0 51 500 0 25 000 0 10 000 15 449 13 330 0 0 0 0 0 0 86 500 28 779 0 0 50 1 including Law Enforcement and Errors and Omissi ons Automobile Ii hil ty propel ty insurance and flood Insurance In a policy with ITT Hartford the Vllage carries the State mandated coverages for all swoin police officeis which include Unlawful rind Intentional Death at $75 000 Line of Duty AD&D at $25 000 a nd Fresh Pursuit AD&D 1t $25 000 Other Duties 1 FEMA Cl ums the I mance Ducctoi m conjunction with the Village Minagci will continue to follow up on the Village s claims for hurricane damages 2 Grant applications The Finan ce Director ha s prepared Rebuilding Trust funds 512 0 Administration 120 Salary 404 Admin istrativ e Expenses 41 Membership and Dues 542 Conferences and Seminars 543 Travel 991 Con tingency several grant applicatio ns i nvolvi ng H urricane A ndrew Recovery a nd 1991 92 Budge t 180 000 74 200 3 000 0 0 60 000 Mt- el3 Am ended Budget 202 250 32,700 4 250 7 500 2 500 0 Actual 6# 30/93 ilk") 181 984 26 896 2 171 4 559 255 0 Manager Proposed Budget 7 .17; mi55 25 000 4 000 6 000 1 500 0 Adopted L�a Total Administration 317 200 Ito ku st/ \ ks*)cqr--- 249 200 53 215 865 314 255 0 A thcf° 241,1 v CP fr.fra A Department of Economic Developme nt The Economic Developme nt Departme nt duals with matters affecting the economy of our area such as business development tourism and media relations The director acts as a liais on with vat ions organizations such as the United States Department of Commerce s Economic Development and Travel and Tourism Administrations the Greater Miami Convention and Visitor Bureau, the Key Biscayne Chamber of Commerce local merchants associations and press f hu d►recto► also stays informed of developments of interest to our business community including local issues (e g m isle pl in zoning signagc nut occup uional license requirements) and economic md tourism activities that may al feu our irca (new commeici'il ind tesidcntial devel opment pre venti on of clime d uucted at tom Ns vid promotions mil spec' i events conducted elsewhere in South I lot Ida) Additional responsibilities include attracting visitors shoppers and new businesses to the area Thu director assists local resorts with presentations to potenttd gr oups and commercial landlords m ►cctuitmg tenants The director also pro vides data and inform ition to interested parties such as commurci d developers those intutustcd in opening businesses in the tic i and the medi The Fuononuc Development Departmen t also h Indies the pieparation of all m uketing ind promotional maters its icl itcd to business development and to ut ism and manittins an in house clipping service Pi intuit in -wills developed by the department cutrently include advertisements a pro motional brochure and a tourist guide The department joins forces with the lecication department on some projects such as a calendar of events spuci it events to ant let visitors and the development of corpo rate spo nsorships 1 ry Rtt. (� Manager 791\ l/ 1991 92 Amended Actual Pr oposed S ©0 Budget Budget dr/3B/93 Budget Ad opted .r4 1 e 552 0 Economic Dev elopmen t 120 Salaries 0 40 000 12 308 xmx� 3 Oa- 9Ale 210 Fringe Benefits 0 10 000 592 0 400 Promotion al Activ ity 0 25 000 8 384 qi t!ci12 925 542 Conferences 0 0 0 rz t' 2 655 Total Econom ic Dev 0 75 000 21 284 14t'&t0158 54 0 N The Commu nity Development Duector n respo nsible f or assuri ng that the dcpaitmcnt handles ill of us assignments in an effective manner The Director offers g uidance to ittorncys developers and property ow ners regarding the c onsistency of then proposed piojects with z oning oidmances and growth management doctrines of the Village and makes iecommcndations as to how to achieve same This position also is responsible fot processi ng reviewing and scheduling public zoning hearing applications and other rel tied requests (entra nce features sign piogram requests waivers of plats, ieplats ctc ) and prepaimg recommend thous for the Village Council diaftmg zoning resolutions which reflect Council actions ovcisccing preparation of the Village Master Plan its implementation c ompliance and future amendments responding to wiitten Ind verbal zoning i nformation i nquiries interfacing with cou nty regional state and federal regulators ind igcncies fo r giowth m ungement related matters and perioiming spew' piojects such is prcpir mon of l end development regulatio ns requests lot piopostls grtnt 1pplications updtting/unending dcp utwcntal pi occduics Ind handling assignments by the Village Manager Village Council and Local Planning Agency 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDCET BUDGET 8/31/93 1993 94 1993 94 515 0 Community Development 120 Salaries 0 61 000 52 267 81 000'(` tclP 318 Master Plan 110 000 201 600 164 896 75 000 1 345 Special Masters 0 5 000 0 1 000 �r 319 Professional Service s 30 000 14 000 5 145 Q, ¢7 (go 541 Dues & Subscription s 0 0 0 2 000 542 Travel & Sem inars 0 0 0 5000 / 575 Printing/Postage IV) t ttWT 0 1 750 903 4 000 595 Miscellaneous 0 15 000 11 910 7 500 991 Contingency 3 000 0 0 0 Total Com munity Dev 143 000 298 350 235 121 175 500 0 524 0 Building & Zoning Inspections 300 Building Official 0 46 800 42 900 46 800/ 310 Bldg & Zo ning Inspecto is 0 40 000 20 320 50 000r 320 ref Code Off cial 0 0 0 50 000+/ 330 Contrac tual Service 0 0 0 26 000 ,�, Co te n orcemen' 0 0 0 10 000„ 5101 ~ Com puter Supplies 0 0 0 m 3'000 470 Microfilming 0 0 0 3 000 575 Prin ting/Postage 0 1,750 1 129 15 000 Total Building & Zonin g 0 88 5a0 6/ 349 203 800 0 57 001 GENERAL FUND DEPT CODE DESCRIPTION 513 0 Non Departmental 125 Accumulated Time 210 Payroll Taxes 222 Retirement 230 Life Health Dis ins 240 Workers Com pensation 250 Unemployment 319 Auditors 320 Appraisers 321 Landscape Architect 322 Committee Expenses 323 Financial Advisor 410 Telephone 420 Postage 430 Electricity 432 Water & Sewer 440 Rent Village Hall 442 Leased Equipm ent 450 Cs raket4wly Insurance 460 Maintenance and Repairs 470 Microfilm /Record 475 Ordinance Codification 476 Indexing Minutes 480 Legal Advertising 485 Election Expense 490 Newsletter 510 0 e cim_pp Iios— �` 20 C ar llow ance ° Commun ity Gran 643 Furniture and Fixtu res 645 Equipm ent 991 Contingency Total Non Departm ental 519 1 Debt Service 720 Interest 710 Principal Total Debt Service Ped 1991 92 BUDGET 0 3 500 0 3 500 0 32 000 28 957 9c 45 000 0 33 425 31 784 y 65 500 0 35 517 31 067 X 47 600 0 1 500 1 333 13 616 0 4 000 1 656 / 5 000 0 11 500 0 13 500 0 7 500 0 7 500 0 55 000 54 715 50 000"--' 0 1 000 833 1 000 0 0 0 12 000 3 000 22 500 20 715 24 500 5 000 6 000 5 316 7 500 10 000 2 500 2 201 5 000 0 1 500 93 2 500 50 000 42 150 38 009 50 000 0 1 000 178 5 000 23 000 23 500 16 442 50 000 2 000 11 000 7 491 10 000 0 500 0 0 * in 0 5 000 4 899 0 * Villag e 0 2 000 1 195 0 * Cl erk's 25 000 25,000 19 172 0 * Budget 0 5,000 4 789 0 0 15 000 9 649 20 000 23 000 16 000 13 591 20 000 5 000 5 000 4 400 4 800c----4 0 0 0 100 000 40 000 35 000 35 000 10 000 37 500 10 500 3 587 15 000 25 000 175 000 0 150 000 1992 93 AMENDED BUDGET ACTUAL 8/31/93 MANAGER PROPOSED ADOPTED 1993 94 1993 94 0 248 500 8 000 0 589 092 1 000 0 337 072 565 0 738 516 250 000 621 200 8 000 1 000 565 871 200 0 58 I I 001 GENERAL FUND DEPT CODE 521 0 120 121 122 123 124 125 126 130 150 180 210 211 222 230 240 250 260 400 412 450 490 510 524 525 526 527 528 541 542 630 DESCRIPTION Police Departm ent Salaries Sworn Police Salaries Overtim e Village Off Duty Em p Coun ty Contracted Sery Off Du ty Employm ent Holiday Pay Co urt Tim e Salaries Dispatch/Lleri'l Po lice Incentive Pay Po lice Co nsulting Frin ge Ben efits Pa yioll Taxes Retirem ent Contribu tions He alth Life Disability Workers Compensation Unem ploymen t Tax es Recruiting Hirin g Exp Investigation Expen se Tel Dedicated Line s Law Enforcement Insurance Confidential Info rmants Supplies Uniform s Vehicle Main ten an ce Vehicle Fuel & Oil Photo graphy Ammunition Membership/Dues/Subscrip Training and Seminars 1991 92 BUDGET 250 000 0 0 0 0 0 0 0 0 250 000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Police Facilities 0 640 Police Vehicles 0 643 Police Radio 0 645 Police Equipment CI\? !.. 0044/ 0 99 ntingen cy 70 000 Totel Police 570 000 1993 1994 BUDGET 1992 93 AMENDED ACTUAL BUDGET 8/31/93 578 250 421 141 36 001 4 985 3 998 3 360 1 120 000 1 100 000 1 298 2 500 730 1 000 309 98 350 30 339 6 600 5 492 5 000 3 875 17 002 998 45 000 35 479 60 000 47 845 50 000 35 335 35 000 0 1 500 1 289 35 000 29 178 2 500 0 0 0 58 500 23 409 1,000 0 15 000 8 340 35 903 32 357 59 500 16 262 0 0 5,000 1 875 5 000 1 961 5 000 1 993 52 650 18 968 9 500 3,175 177 095 138 428 0 0 78 150 77 243 0 0 2 600 000 64 MANAGER PROPOSED 1993 94 ke 826 ,k 93 5 522 750 000 0 0 11 2004 2 000 e 191 245 Se 15 0000 k 15 0006 5 00(1 82 000$& .x/105 0000 S,25 000k 85,000\t J( 10 7001 . 10 0004 3 00014 3 600% 63 500 1 000 4, 20 000k , 40 0004L 20 000q 20 000* 106 000&00P 0 6 000& 70 000,-1 t0W 28 000 7 ADOPTED 1993 94 Viti(-1' 4000 W 0 2 044 663 2 070 287 tot 0 1 1993 1994 BUDCET 001 GENERAL FUND 1991 92 DEPT CODE DESCRIPTION BUDGET 52? 0 Fire Department 120 Salaries 121 Salaries Overtim e 150 Incentive Pay 210 Payroll Taxes 222 Retiremen t 230 Health Life & Disability 240 Workers Compensation 250 Unem ployment 312 Medical Director 318 Fire Consultin g 340 Autom atic Aid 341 Supplemental Aid 404 ALS Licence Fire Safety 410 Communications 420 Postage 430 Utilities 440 Facilities Ren tal 450 Insurance 470 Copy Machine Co sts 480 Advertising 490 Recruiting 490 Printing 510 Office Su pplie s 511 Computer & Supplies 512 ID Cards 513 Linen Supplies 520 Car Allowance 522 Clothing 523 Bunker Gear 524 Uniform s 525 Vehicle Maintenan ce 526 Small Tools/Consu mable 527 Fuel 529 Miscellan eous 541 Dues & Subscriptio ns 542 Training543 Travel e CAO 725 Am ua4zatie ctro- i 527 Cam era TV VCR 999 Contingency Total Fire 1992 93 AMENDED BUDGET ACTUAL 6/30/93 MANAGER PROPOSED 1993 94 0 161 000 69 604 V 1 250 000 0 0 0 75 806 0 2 000 0 8 000 0 12 000 5 327 k' 99 436 0 17 000 7 540 a/ 137 500 0 11 375 1 909 j( 120 475 0 11 000 0 102 830 0 0 0 A 13 500 0 0 0 10 000 50 000 71 500 25 478 25 794 0 0 0 400 000 0 0 0 100 000 0 0 0 4 495 0 2 500 706 2 250 0 100 58 500 0 375 0 13 700 0 3 750 500 8 675 0 2 500 2 464 30 000 0 3 000 0 3 000 0 0 0 1 000 0 20 000 16 594 0 0 3 000 75 1 000 0 2 000 1 364 2 000 0 3 500 2 717 2 000 0 0 0 500 0 0 0 1 000 0 0 0 4 800 0 3 000 0 20 320 0 45 000 0 5 000 0 10 000 6 567 8 000 0 2 000 800 2 000 0 1 250 0 2 000 0 0 0 4 000 0 1 500 157 2 000 0 500 50 3 855 0 20 000 3 485 21 500 0 150 121 6,Q00 0 0 0 ( 550 010 1--) 0 0 0 Z X50 7,000 40 000 0 0 ADOPTED 1993 94 57 000 450 000 145 516 U 3 045 286 0 69 Ii 1 I I I I 5/2 0 Parks & Recreation 120 Salaries 240 lnsurance(UQWgc eat\ 400 Travel 440 Facilities Re ntal / 40 450 144-;y I�SJt. S� 480 Adv ertising I e fly3 490 141-st a1 ee� J1:�1 ( t 510 Office Supplies 521 Soc ia l/Cult /Eqp & Im pry 522 Pro gram Supplies 524 uniform s 541 Due s/Membe rships 542 Con ference Fe es 574 Spe cial Even ts 630 Palk im provements 643 Program Equ ipment 648 Capital Outlay 820 Ke y Bisc Athletic Club 999 Co ntingency 519 2 19'91-q? 1991 92 Am ended ^Budget Budget 620 0 95 000 65 339 0 0 0 0 0 0 000 20 000 1 386 0 0 0 0 0 0 0 35 000 4 692 0 0 0 95 000 50 000 42 488 0 10 000 9 289 0 2 500 0 0 0 0 0 0 0 0 0 0 0 50 000 45 866 10 000 25 000 15 348 0 10 000 9 434 0 0 0 0 25 000 25 000 20. 000 0 0 To tal Parks & Recreation 165 000 Capital Outlays Capital & Au th Studies TO1AL EXPENSES c at 6) 0 Manager Proposed Budget Adopted 142 810 i,/ 12 000 77/A 1 900 12 000 8 000'- 7 200 5 000 2 700 0 7 150 1 500 600 650 750 0011 1 000 104 800 o 38 500/ 0 322 500 218 842 283 608 1 824 700 74 /41 810 147 928 484 334 5 759 000 4 056 927 9 445 768 0 IRV tiAt Leo IS' v°OA° lje v 0 1992 93 MANAGER 0 1991 92 AMENDED ACTUAL 0 ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 001 GENERAL FUND REVENUES Ad Valorem Ad Valorem Village 0 3 502 728 3 504 961 3 379 084 Ad Valorem Fire 0 0 0 3 199 684 Tota l Ad Valorem $0 $3 502 728 $3 504 961 $6 578 768 Franchise Fees Electric ity 0 450 000 570 605 555 000 Telecomm unic ation s 0 100 15 389 20 000 Cable TV 0 40 000 39 821 50 000 To tal Franchise Fee s $0 $490 100 $625 815 $625 000 Utility Taxes Electricity 700 000 650 000 776 070 840 000 Te leco mm unications 100 000 100 000 183 821 200 000 Water 0 75 000 121 305 120 000 Gas 0 20 000 22 816 20 000 Oil 0 5 000 4 372 3 000 $0 $0 Total Utility Tax es $800 000 $850 000 $1 108 384 $1 183 000 $0 Licenses and Permits Occupational Licenses 0 20 000 34 678 25 000 Building Permits 0 100 000 230 608 225 000 Other Licenses and Permits 0 1 000 17 922 1 000 To tal Licenses and Permits $0 $121 000 $283 208 $251 000 0 State Share d Revenu e Cigarette Tax 0 7 672 10 626 11 000 State Reven ue Sharing 0 96 000 124 700 120 000 Half Cent Sales Tax 0 330 000 420 160 400 000 Lo cal Optio n Gas Tax 0 97 000 104 192 120 000 Total State Shared Revenue $0 $530 672 $659 678 $651 000 $0 Coun ty Subsidized Revenu e $1 024 700 $0 $0 $0 $0 Charges for Serv ices 0 Zoning Hearing Fees 0 10 000 30 612 30 000 Ce rtificate s of Occupancy 0 3 400 4 750 5 000 Code Violation Fine s 0 1 000 271 1 000 Recreation Fees 0 1 000 2 784 10 000 Fines & Forfeitures 0 50 6 344 5 000 Miscellaneous 0 1 150 6 561 5 000 $0 Total Charges for Services $0 $16 600 $51 322 $56 000 0 $0 1992 93 MANAGER 0 1991 92 AMENDED ACTUAL 0 ADOP FED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 Other Revenues 0 Interest 0 4 500 108 408 100 000 Do nations 0 400 1 106 1 000 Grants 0 100 0 0 Total Other Revenu es $0 $5 000 $109 514 $101 000 Grants Economic Dev elopment 0 50 000 25 00 Crandon Boulevard 0 156 000 Mia mi Conv en tion Bu re au 0 25 000 Hurricane Recovery 0 100 We Will Rebuild 0 100 25 00 Master Plan 0 11 600 6 94 Total Grants $0 $242 800 $56 94 Gain on Sale of Inve stments $0 $100 $83 19 TOTAL REVENUES $1 824 700 $5 759 000 $6 483 02 0 0 0 0 0 0 $0 $0 $0 0 $0 $0 0 $9 445 768 $0 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 552 1 Commun ity Affairs 120 Salarie s 0 51 500 15 449 0 400 Adve rtising and Promotion 0 25 000 13 330 0 543 Trav el 0 10 000 0 0 To tal Commun ity Affairs $0 $86 500 $28 779 SO 552 0 Economic Development 120 Salaries 0 40 000 12 308 42 230 210 Fringe Bene fits 0 10 000 592 0 400 Prom otio nal Activity 0 25 000 8 384 97 925 542 Conferences 0 0 0 2 655 Total Econom ic Dev $0 $75 000 $21 284 $142 810 $0 $0 513 0 Non Departmental 125 Accumula ted Time 0 3 500 0 3 500 210 Payroll Taxes 0 32 000 28 957 45 000 ✓✓ 222 Retirem ent 0 33 425 31 784 65 500 J/400 230 Life Health Dis Ins 0 35 517 31 067 441as947 600 - 240 Worke rs Co mpensatio n 0 1 500 1 333 13 616 4,t Q w 250 Unemploym ent 0 4 000 1 656 5 000 319 Auditors 0 11 500 0 13 500 320 Appraisers 0 7 500 0 7 500 321 Landscape Architect 0 55 000 54 715 50 000 322 Committee Ex pen se s 0 1 000 833 1 000 323 Finan cial Advis or 0 0 0 12 000 410 Te lephone 3 000 22 500 20 715 24 500 420 Postage 5 000 6 000 5 316 7 500 430 Elec tricity 10 000 2 500 2 201 5 000 432 Water & Sewer 0 1 500 93 2 500 440 Rent Village Hall 50 000 42 150 38 009 50 000 442 Leased Equipment 0 1 000 178 5 000 450 Liability Insurance 23 000 23 500 16 442 50 000 460 Maintenance and Repairs 2 000 11 000 7 491 10 000 470 Mic rofilm/Record 0 500 0 0 in 475 Ordinance Codification 0 5 000 4 899 0 Village 476 Indexing Minutes 0 2 000 1 195 0 * Cl erk s 480 Legal Advertising 25 000 25 000 19 172 0 * Budget 485 Election Expe nse 0 5 000 4 789 0 * 490 News le tter 0 15 000 9 6/9 20 000 510 Office Supplies 23 000 16 000 13 591 20 000 599 Community Grants 0 0 0 100 000 643 Furnitu re and Fix tu res 40 000 35 000 35 000 10 000 645 Equipmen t 37 500 10 500 3 587 15 000 991 Contingency 25 000 175 000 0 210 903 Total Non Departmental $243 500 $584 092 $332 672 $794 619 $0 a � SEP 5-93 l+; D 12 13 — P LEh ' t 3 G i I ES r PX NO 4l7 t25 9378 P 01 FLORIDA LEAGUE OF CITIES PUBLIC. DISK SERVICES PO`T OFFICE BOX 530065 ORLANDO, FL 32853-0065 mann Mat Grannie; TELEPHONE (407) 425-9142 SLNCOM 344-6767 FAX MESSAGE COVER SHEET FAX NUMBER (407) 425-9378 Please deliver the following pages(s) to Name Company/City f RAPA FAX No From UJGC. &Clef' Cff (��E o Via. n n ` 4.4rl. 1993— — n (law 1r c- i .fir4eu— Total Number of Pages 6-- Including Cover Sheet Please call 407-425-9142 of you d4 not receive all pages Date Sent -1p -0j LJE" FL 'E iE DF r9X ^l0 0 (S P Uc CODS FLORIDA MUNICIPAL SELF MUREX" FUND RENEWAL BILLING FOR PERIOD a? 10/01/93-09/3+./94 VILLAGE OF KEY SISLAYNB FM 557 08/05/93 CLASS1F1CAT1.ON DABRCLL RATE PREMIUM 7 0 FIRESICHTER-& DRIJERS 7720 PO..,ICE OT+FICERS-& DRIVERS &810 CLERIC. OFFICL EMPLOYEES HOC 9015 BUILDINGS N0C-OPFRATION BY OWNER OR PAYROLL 2,246 767 1 250 000 7 64 790,522 7 41 191,245 0 57 15 000 a 16 95,500 58 578 1,090 1,224 MANUAL PREMIUM 155,392. EXPERSENCE MODIFICATION 1 00 MODIFIED PREMIUM 156 392 DRUG FREE CREDIT - 0 LESS S 0 DEDUCTIBLE CREDIT- 0 EXPENSE CONSTANT 140 TOTAL NORMAL PERMITS sS5 532 1992 93 MANAGER 0 1991 92 AMENDED ACTUAL 0 ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 522 0 Fire Depart ment 120 Salaries 121 Salaries Overti me 150 Incentive Pay 210 Payroll Taxes 222 Re tirement 230 Health Life & Disability 240 Workers Compensation 250 Unemplo ym ent 312 Medical Director 318 Fire Consulting 340 Automatic Aid 341 Supplemental Aid 404 ALS Licence Fire Safety 410 Communications 420 Postage 430 Utilities 440 Facilities Rental 450 Insurance 470 Co py Machine Costs 480 Advertising 490 Recruiting 490 Prin tin g 510 Office Supplies 511 Computer & Supplies 512 ID Car ds 513 Linen Supplies 520 Car Allowan ce 522 Clo thin g 523 Bunker Gear 524 Uniforms 525 Vehicle Main tenance 526 Sm all Tools/Consumable 527 Fuel 529 Misc ellan eous 541 Dues & Subscriptions 542 Training 543 Travel 527 Cam era TV VCR 999 Con tinge ncy 50 00 7 00 Total Fire 557 00 161 000 69 604 1 199 681 0 0 75 806 12 000 5 327 99 436 17 000 7 540 137 500 14 I 1 (9 g 11 375 1 909 1/P40120 475 11 000 0 102 830 1 film 0 0 13 500& 0 0 10 000 71 500 25 478 25 794 0 0 400 000 0 0 100 000 0 0 4 495 2 500 706 2 250 100 58 500 375 0 13 700 3 750 500 8 675 2 500 2 464 30 000 Of 3 000 0 3 000 0 0 1 000 20 000 16 594 0 3 000 75 1 000 2 000 1 364 2 000 3 500 2 717 2 000 0 0 500 0 0 1 000 0 0 4 800 3 000 0 20 320 45 000 0 5 000 10 000 6 567 8 000 2 000 800 2 000 1 250 0 2 000 0 0 4 000 1 500 157 2 000 500 50 3 855 20 000 3 485 21 500 150 121 6 000 0 0 2 350 40 000 0 0 $450 000 $145 516 $2 444 967 $0 rf LL '"ice A 4 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 539 0 Public W orks 120 Salaries 0 25 000 0 50 000 318 Village Engineer 0 40 000 30 670 40 000 340 Co ntractual Ser vi ce s 10 000 321 200 313 731 295 000 345 Consulting Ser vices 10 000 10 000 5 302 10 000 460 Maintenance and Repairs 74 000 35 000 24 863 50 000 500 Maintenance Contracts 0 10 000 5 274 50 000 641 Vehicles 0 20 000 0 20 000 645 Equipme nt 0 10 000 1 839 10 000 999 Contingency 14 000 0 0 0 Total Public Works $108 000 $471 200 $381 679 $525 000 572 0 Parks & Recreation 120 Salaries 0 95 000 65 339 111 191 240 Wo rkers Compensation 0 0 0 12 000 330 Contractual Services Key Bisc Athletic Club 0 25 000 25 000 38 500 Tenn is In structors 0 0 0 25 200 400 Travel 0 0 0 1 900 440 Facilities Rental 40 000 20 000 1 386 12 000 450 Insuran ce 0 0 0 8 000 480 Adve rtising 0 0 0 7 200 490 Vehicle Expense 0 35 000 4 692 5 000 510 Office Supplies 0 0 0 2 700 521 Social/Cu lt /Eqp & Impry 95 000 50 000 42 488 0 522 Program Supplies 0 10 000 9 289 7 150 524 Unifo rms 0 2 500 0 1 500 541 Dues/Memberships 0 0 0 600 542 Conference Fees 0 0 0 650 574 Special Even ts 0 50 000 45 866 75 000 630 Park Improvemen ts 10 000 25 000 15 348 8 000 643 Program Equipment 0 10 000 9 434 10 000 999 Contingency 20 000 0 0 0 Total Parks & Recreation $165 000 $322 500 $218 842 $326 591 519 2 Capital Outlays 620 Capital & Auth Studies $0 $283 608 $147 928 $1 220 904 TOTAL EXPENDITURES $1 824 700 $5 759 000 $4 056 927 $9 445 768 = - $0 S0 $0 $0 DEPT CODE 001 GENERAL F 511 0 404 Admin 541 Membe 542 Co nfe Tot 512 0 120 Satar 404 Admin 520 Car A 541 Mem be 542 Confe 543 Trave 991 Co nti T 512 1 120 Saler 125 Saler1 470 Micro 475 Ordin 476 Inde x 477 Elect 480 Legal 541 Membe 542 Confe 543 Trav e T 514 0 312 Prof 315 Prof 319 othe 330 Cour 499 Othe To 1992 93 MANAGER 0 1991 92 AMENDED ACTUAL 0 ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 539 0 Publi c Works 120 Salaries 0 25 000 0 50 000 318 Village Engineer 0 40 000 30 670 40 000 340 Contractual Ser vices 10 000 321 200 313 731 295 000 345 Cons ulting Services 10 000 10 000 5 302 10 000 460 Mai ntena nce and Repairs 74 000 35 000 24 863 50 000 500 Mai ntena nce Contracts 0 10 000 5 274 50 000 641 Vehicles 0 20 000 0 20 000 645 Equip ment 0 10 000 1 839 10 000 999 Conti ngency 14 000 0 0 0 Total Public Works $108 000 $471 200 $381 679 $525 000 $0 572 0 Parks & Recreation 120 Salaries 0 95 00 65 339 111 191 �wv 240 Workers Compensatio n 0 0 12 000 q� 330 Con tractual Services Key Bisc Athletic Club 0 25 00 25 000 38 500 Tennis Instructors 0 0 25 200 400 Travel 0 0 1 900 440 Facilities Rental 40 000 20 00 1 386 12 000 1 450 Insurance 0 0 8 000 480 Adve rtising 0 0 7 200 490 Vehicle Expense 0 35 00 4 692 5 000 510 Office Supplies 0 0 2 700 521 Social/Cult /Eqp & Impry 95 000 50 00 42 488 0 522 Program Supplies 0 10 00 9 289 7 150 524 Uniforms 0 2 50 0 1 500 541 Due s/Memberships 0 0 600 542 Conferen ce Fe es 0 0 650 574 Special Events 0 50 00 45 866 75 000 630 Park Impro vements 10 000 25 00 15 348 8 000 643 Program Equipment 0 10 00 9 434 10 000 999 Contingency 20 000 0 0 Total Parks & Recreation $165 000 $322 50 $218 842 $326 591 $0 519 2 Capital Outlays 620 Capital & Auth Stu dies $0 $283 608 $147 928 $1 220 904 $0 TOTAL EXPENDITURES $1 824 700 $5 759 000 $4 056 927 $9 445 768 $0 ki cr . a Air- `© �e LCCII7 SEP-15-53 WED 1C FLA LEAGUE Cr CITIES Ammin FLORIDA LEAGUE OF CITIES PUBLIC RISE SERVICES POST OFFZCE BOX 530065 ORLANDO, FL 32853-0065 PAM NO 40' 425 9373 F 01 TELEPHONE (407) 425-9142 SUNCOM 344-6767 (*CMS FAX MESSAGE COVER SHEET FAX NUMBER (407) 425-9378 Please deliver the following pages(s) to Name en2i Lif ad -11 Company/City l ,x41410, �cF /War RAPA PkZ No JCSG .3u5 .515.5t From tlr, L' of Jarrytu ;aLL widic : 7_,JL, ,. 12.4 x.;-21, t, /q Tn.), Total Neer of Pages 6,CLv-u1._ 41kt-rw B iazi u cry rct, Jape- tt. Includsng Cover Sheet Lr�rh Please call 407-425-9142 if you do not receive all pages Date sent 9,1/5/ SEP-15-95 4ED 14 Le4GUG OF riTIES rPh NU 4O` 425 '7 P '2 ,LartrC d/L. ,utr/— 93 9/ )0 PASS of. ecs 37,/ Eosr 44 r S✓1E co " sp40Cr3J hiAea.iry Pays cad nrt 3r✓3 4,45 '4a 9 <nn ! ,G F el - ,,c., CV r sas063 a 97? a.,o 9 5- 97 a 97i /-V- 45451 3/!m8 533 /'70/ 6LPie-4Icp<r «sctx ub$ 533 l'70, /9aO7 7-I:1e a�G33 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 521 0 Police Department 120 Salaries Sworn Police 250 000 578 250 421 141 927 737 121 Salaries Overtime 0 36 001 4 985 52 750 " 122 Village Off Duty Emp 0 3 998 3 360 5 000) 123 Co unty Contracted S ere 0 1 120 000 1 100 000 0 124 Off Duty Employment 0 1 298 0 125 Holiday Pay 0 2 500 730 11 200 126 Court Time 0 1 000 309 2 000 130 Salarie s Dispatch/Glen l 0 98 350 30 339 201 360 ' 150 Police Incentive Pay 0 6 600 5 492 15 000 180 Police Consulting 250 000 5 000 3 875 15 000 210 Fringe Ben efits 0 17 002 998 5 000` 4 00 211 Payroll Taxes 0 45 000 35 479 82 0001 222 Retirement Contributions 0 60 000 47 845 105 000 -e' I iCJhI/to 230 Health Life Disability 0 50 000 35 335 125 000 io 240 Workers Com pens ation 0 35 000 0 85 000t— (RI) ?MVO 250 Unem ployment Taxes 0 1 500 1 289 10 700 260 Recruiting Hiring Ex p 0 35 000 29 178 10 000 400 Investigation Expense 0 2 500 0 3 000 412 Tel Dedicated Lines 0 0 0 3 600 450 Law Enforcement Insurance 0 58 500 23 409 32 500 490 Co nfidential Info rman ts 0 1 000 0 1 000 510 Supplies 0 15 000 8 340 20 000 524 Uniforms 0 35 903 32 357 40 000 525 Vehicle Maintenance 0 59 500 16 262 20 000 526 Vehic le Fu el & Oil 0 0 0 20 000 527 Photography 0 5 000 1 875 10 000 528 Ammunition 0 5 000 1 961 6 000 541 Mem bership/Dues/Subscrip 0 5 000 1 993 6 000 542 Training and Sem inars 0 52 650 18 968 50 000 630 Police Facilities 0 9 500 3 175 28 000 640 Po lice Vehicles 0 177 095 138 428 70 000 645 Police Equipment 0 78 150 77 243 45 000 991 Contingency 70 000 0 0 0 Total Police $570 000 $2 600 000 $2 044 663 $2 007 847 $0 coo 41 ((Tr-- Ai i a 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 001 GENERAL FUND REVENUES Ad Val orem Ad Valorem Village 0 3 502 728 3 504 961 3 379 084 Ad Valorem Fire 0 0 0 3 199 684 Total Ad Valorem $0 $3 502 728 $3 504 961 $6 578 768 Franchise Fees Electricity 0 450 000 570 605 555 000 Te lecommun ication s 0 100 15 389 20 000 Cable TV 0 40 000 39 821 50 000 To tal Franchise Fees $0 $490 100 $625 815 $625 000 Utility Taxes Ele ctricity 700 000 650 000 776 070 840 000 Te leco mmun ications 100 000 100 000 183 821 200 000 Water 0 75 000 121 305 120 000 Gas 0 20 000 22 816 20 000 Oil 0 5 000 4 372 3 000 Total Utility Taxes $800 000 $850 000 $1 108 384 $1 183 000 Licenses and Permits Occupational Licenses 0 20 000 34 678 25 000 Buildin g Permits 0 100 000 230 608 225 000 Other Licenses and Permits 0 1 000 17 922 1 000 Total Licenses an d Pe rm its $0 $121 000 $283 208 $251 000 State Shared Rev enue Cigare tte Tax 0 7 672 10 626 11 000 State Revenue sharin g 0 96 000 124 700 120 000 Half Cent Sales Tax 0 330 000 420 160 400 000 Local Option Gas Tax 0 97 000 104 192 120 000 To tal State Shared Revenue $0 $530 672 $659 678 $651 000 County Subsidized Re venue $1 024 700 $0 $0 $0 Charges for Se rvices Zoning Hearing Fees 0 10 000 30 612 30 000 Certificates of Occupanc y 0 3 400 4 750 5 000 Code Violation Fines 0 1 000 271 1 000 Recre ation Fees 0 1 000 2 784 10 000 Fines & Forfeitures 0 50 6 344 5 000 Miscellaneous 0 1 150 6 561 5 000 $0 $0 $0 $0 $0 $0 To tal Charges for Servic es $0 $16 600 $51 322 $56 000 $0 I 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 Other Rev enues Interest 4 500 108 408 100 000 Donations 400 1 106 1 000 Grants 100 0 0 Total Other Revenue s $ Grants Economic Deve lopment Crandon Boulevard Miami Convention Bureau Hu rrican e Re co very We Will Re build Master Plan Total Grants $ Gain on Sale of Investmen ts $ TOTAL REVENUES $1 824 70 $5 000 $109 514 $101 000 $0 50 000 25 000 0 156 000 0 0 25 000 0 0 100 0 0 100 25 000 0 11 600 6 947 0 $242 800 $56 947 $0 $0 $100 $83 198 $0 SO $5 759 000 $6 483 027 $9 445 768 $0 DEPT CODE DESCRIPTION 001 GENERAL FUND EXPENDITURES 511 0 Elected Officials 404 Administrativ e Expe nses 541 Me mbe rship and Du es 542 Conference and Se minars Total Elected Officials 512 0 Administration 120 Salary Alp 404 Administrativ e Expenses 541 Membership and Du es 542 Conferences and Seminars 543 Travel 991 Contingency Total Adm inistration 512 1 Village Clerk 120 Salary Clerk 125 Salary Other 470 Microfilming/Equipment 475 Ordinance Codification 476 In dexin g Min utes 477 Elections 480 Legal Advertising 541 Membership and Du es 542 Co nferences and Seminars 543 Travel To tal Village Clerk 514 Village Attorney 312 Professional Fees 315 Prof Services Lawsuits 319 other Professional Fees 330 Court Cost and Fees 499 Othe r Expenses Total Village Attorney 1991 92 BUDGET 14 000 0 0 $14 000 180 000 74 200 3 000 0 0 60 000 $317 200 30 000 0 0 10 000 4 000 0 0 0 0 0 $44 000 150 000 0 0 0 0 1992 93 AMENDED BUDGET 5 000 5 000 5 000 $15 000 202 250 32 700 4 250 7 500 2 500 0 8/31/93 3 203 2 699 3,286 $9 188 181 984 26 896 2 171 4 559 255 0 $249 200 $215 865 0 0 0 0 0 0 0 0 0 0 $0 115 000 90 000 17 000 5 000 2 000 $150 000 $229 000 $ 108 234 80 212 14 141 2 306 1 183 MANAGER ACTUAL PROPOSED 1993 1994 5 000 5 000 5 000 $15 000 ADOPTED 1993 1994 277 755 2. 1Z kv`✓ 25 000 I Q 4 000 B� 6 000 1 500 0 $314 255 30 000 18 500 5 000 3 000 1 000 15 000 40 000 200 500 1 000 $114 200 175 000 90 000 15 000 5 000 3 000 $206 076 $288 000 N $0 $0 $0 $0 LITT a/ 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 552 1 Co mm unity Affairs 120 Salaries 0 51 500 15 449 0 400 Advertising and Promotion 0 25 000 13 330 0 543 Travel 0 10 000 0 0 Total Co mmunity Affairs $0 $86 500 $28 779 $0 552 0 Econom ic Development 120 Salaries 0 40 000 12 308 43 000 210 Fringe Benefits 0 10 000 592 0 400 Promotional Activity 0 25 000 8 384 112 925 542 Conferences 0 0 0 2 655 Total Econom ic Dev $0 $75 000 $21 284 $158 580 513 0 Non Departmental 125 Accu mu late d Tim e 0 3 500 0 3 500 210 Payroll Taxes 0 32 000 28 957 45 000 222 Retirement 0 33 425 31 784 65 500 230 Life He alth Dis in s 0 35 517 31 067 47 600 240 Workers Compensation 0 1 500 1 333 13 616 250 Unemployment 0 4 000 1 656 5 000 319 Au ditors 0 11 500 0 13 500 320 Appraisers 0 7 500 0 7 500 321 Landscape Architect 0 55 000 54 715 50 000 322 Committee Expenses 0 1 000 833 1 000 323 Financial Advisor 0 0 0 12 000 410 Telephone 3 000 22 500 20 715 24 500 420 Postage 5 000 6 000 5 316 7 500 430 Electricity 10 000 2 500 2 201 5 000 432 Water & Sewer 0 1 500 93 2 500 440 Rent Village Halt 50 000 42 150 38 009 50 000 442 Le ased Equipment 0 1 000 178 5 000 450 Liability Insurance 23 000 23 500 16 442 50 000 460 Maintenance and Re pairs 2 000 11 000 7 491 10 000 470 Microfilm/Record 0 500 0 0 * in 475 Ordinance Codification 0 5 000 4 899 0 * Village 476 Indexing Minutes 0 2 000 1 195 0 * Clerk s 480 Legal Advertising 25 000 25 000 19 172 0 * Budget 485 Election Expen se 0 5 000 4 789 0 * 490 New sletter 0 15 000 9 649 20 000 510 Office Supplies 23 000 16 000 13 591 20 000 520 Car Allowance 5 000 5 000 4 400 4 800 599 Community Gra nts 0 0 0 100 000 643 Furniture and Fixtures 40 000 35 000 35 000 10 000 645 Equipm en t 37 500 10 500 3 587 15 000 991 Contingency 25 000 175 000 0 150 000 Total Non Departmental $0 $0 $248 500 $589 092 $337 072 $738 516 $0 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 519 1 Debt Service 720 Interest 8 000 1 000 565 250 000 710 Principal 0 0 0 621 200 Total Debt Service $8 000 $1 000 $565 $871 200 $0 515 0 Community Development 120 Salarie s 0 61 000 52 267 81 000 318 Master Plan 110 000 201 600 164 896 75 000 345 Special Masters 0 5 000 0 1 000 319 Professional Services 30 000 14 000 5 145 0 541 Due s & Su bscriptions 0 0 0 2 000 542 Tra vel & Seminars 0 0 0 5 000 575 Printing/Postage 0 1750 903 4000 595 Miscellaneous 0 15000 11910 7500 991 Contingenc y 3 000 0 0 0 Total Com munity Dev $143 000 $298 350 $235 121 $175 500 524 0 Building & Zoning Inspections 300 Building Official 0 46 800 42 900 46 800 310 Bldg & Zoning Inspecto rs 0 40 000 20 320 50 000 320 Chief Code Enf Official 0 0 0 50 000 330 Contractual Serv ices 0 0 0 26 000 340 Code En force men t 0 0 0 10 000 510 Computer Supplies 0 0 0 3 000 470 Microfilm ing 0 0 0 3000 575 Prin ting/Postage 0 1 750 1 129 15 000 SO Total Building & Zoning $0 $88 550 $64 349 $203 800 $0 6 ss RE ss P C C B BY I IALS FNCE 1991 92 DEPT CODE DESCRIPTION BUDGET 521 0 Polic e Department 120 Salaries Sworn Police 121 salaries overtim e 122 Village Off Duty Emp 123 Co unty Contracted Ser y 124 Off Duty Employment 125 Holiday Pay 126 Court Time 130 Salaries Dispatch/Cleri l 150 Police Incentive Pay 180 Police Consulting 210 Fringe Benefits 211 Pa yroll Taxes 222 Retirem en t Contributions 230 Health Life Disability 240 Workers Compensation 250 Unem plo yment Tax es 260 Recruiting Hiring Exp 400 Investigation Expense 412 Tel Dedicate d Lines 450 Law Enforcement In sura nce 490 Confidential Informants 510 Supplie s 524 Un ifo rms 525 Vehicle Maintenance 526 Ve hic le Fuel & Oil 527 Photography 528 Amm unition 541 Membership/Dues/Subscrip 542 Training and Sem inars 630 Police Facilities 640 Police Vehicles 643 Police Radio 645 Police Equipment 991 Co ntingency Total Police 1992 93 AMENDED BUDGET MANAGER ACTUAL PROPOSED ADOPTED 8/31/93 1993 1994 1993 1994 250 000 578 250 421 141 0 36 001 4 985 0 3 998 3 360 0 1 120 000 1 100 000 0 1 298 0 2 500 730 0 1 000 309 0 98 350 30 339 0 6 600 5 492 250 000 5 000 3 875 0 17 002 998 0 45 000 35 479 0 60 000 47 845 0 50 000 35 335 0 35 000 0 0 1 500 1 289 0 35 000 29 178 0 2 500 0 0 0 0 0 58 500 23 409 0 1 000 0 0 15 000 8 340 0 35 903 32 357 0 59 500 16 262 0 0 0 0 5 000 1 875 0 5 000 1 961 0 5 000 1 993 0 52 650 18 968 0 9 500 3 175 0 177 095 138 428 0 0 0 0 78 150 77 243 70 000 0 0 826 522 93 750 5 000 0 0 11 200 2 000 191 245 15 000 15 000 5 000 82 000 105 000 125 000 85 000 10 700 10 000 3 000 3 600 63 500 1 000 20 000 40 000 20 000 20 000 10 000 6 000 6 000 70 000 28 000 70 000 81 770 45 000 0 $570 000 $2 600 000 82 044 663 $2 070 287 EO 3/7 1 y 1992 93 MANAGER 1991 92 AMENDED ACTUAL PROPOSED ADOPTED DEPT CODE DESCRIPTION BUDGET BUDGET 8/31/93 1993 1994 1993 1994 522 0 Fire Departme nt 120 Salaries 0 161 000 69 604 1 250 000 121 Salaries O vertime 0 0 0 75 806 150 Ince ntive Pay 0 2 000 0 8 000 210 Payroll Taxes 0 12 000 5 327 99 436 222 Retirement 0 17 000 7 540 137 500 230 Hea lth Life & Disability 0 11 375 1 909 120 475 240 Worke rs Compensation 0 11 000 0 102 830 250 Unemploymen t 0 0 0 13 500 312 Medical Director 0 0 0 10 000 318 Fire Consulting 50 000 71 500 25 478 25 794 340 Autom atic Aid 0 0 0 400 000 341 Supplemental Aid 0 0 0 100 000 404 ALS Licence Fire Safety 0 0 0 4 495 410 Communications 0 2 500 706 2 250 420 Pos tage 0 100 58 500 430 Utilities 0 375 0 13 700 440 Fac ilities Rental 0 3 750 500 8 675 450 Insurance 0 2 500 2 464 30 000 470 Copy Machine Costs 0 3 000 0 3 000 480 Adv ertising 0 0 0 1 000 490 Recruiting 0 20 000 16 594 0 490 Printing 0 3 000 75 1 000 510 offic e Supplies 0 2 000 1 364 2 000 511 Computer & Supplie s 0 3 500 2 717 2 000 512 ID Cards 0 0 0 500 513 Linen Supplies 0 0 0 1 000 520 Car Allo wance 0 0 0 4 800 522 Clothing 0 3 000 0 20 320 523 Bu nker Gear 0 45 000 0 5 000 524 Uniforms 0 10 000 6 567 8 000 525 Vehicle Mainten ance 0 2 000 800 2 000 526 Small Tools/Consumable 0 1 250 0 2 000 527 Fue l 0 0 0 4 000 529 Misce llaneous 0 1 500 157 2 000 541 Dues & Subscriptions 0 500 50 3 855 542 Training 0 20 000 3 485 21 500 543 Tra ve l 0 150 121 6 000 725 Amortization 0 0 0 550 000 527 Camera TV VCR 0 0 0 2 350 999 Con tingency 7 000 40 000 0 0 Total Fire $57 000 $450 000 $145 516 $3 045 286 $0 DEPT CODE DESCRIPTION 539 0 Public W orks 120 Salaries 318 Village Engineer 340 Con tractual Services 345 Con sulting Services 460 Maintena nce and R epairs 500 Maintenance Contracts 641 Vehicles 645 Equ ipment 999 Co ntingency Total Public Works 1991 92 1992 93AMENDED BUDGET BUDGET 0 25 000 0 40000 10 000 321 200 10 000 10 000 74 000 35 000 0 10 000 0 20 000 0 10 000 14 000 0 $108 000 $471 200 572 0 Parks & Recreation 120 Salaries 0 95 000 is,,,, y40 Insuran ce 0 0 P 400 Travel 0 0 440 Facilities Re ntal 40000 20000 450 Liability 0 0 480 Adv ertis in g 0 0 490 Miscellane ous 0 35 000 510 Office Supplies 0 0 521 Soc ial/Cult /Eqp & Im pry 95 000 50 000 522 Progra m su pplie s 0 10 000 524 Uniforms 0 2 500 541 Dues/Me mbe rships 0 0 542 Conference Fe es 0 0 572 Parks & Re cre ation 0 0 574 Spec ia l Eve nts 0 50 000 630 Park Improv ements 10 000 25 000 643 Program Equipmen t 0 10 000 648 Capital Outlay 0 0 820 Key Btsc Athletic Club 0 25 000 999 Contingency 20 000 0 Total Parks & Recreation $165 000 $322 500 519 2 Capital Outlays 620 Capital & Auth Studies $0 $283 608 TOTAL EXPENDITURES $1 824 700 $5 759 000 No (0T4hCIsaukc MANAGER ACTUAL PROPOSED 8/31/93 1993 1994 0 30670 313 731 5 302 24 863 5 274 0 1 839 0 $381 679 65 339 0 0 1386 0 0 4 692 0 42 488 9 289 7 150 0 1 500 0 600 0 650 45 866 0 8000 75 000 15 348 0 9 434 10 000 0 104800 25 000 38 500 0 0 50 000 40000 295 000 10 000 50 000 50 000 20 000 10 000 0 $525 000 146 810 12000 1900 12000 8000 7 200 5 000 2700 0 $218 842 $441 810 $147 928 $484 334 $4 056 927 $9 445 768 ADOPTED 1993 1994 $0 $0 $0 $0