HomeMy Public PortalAboutBuilding & Needs Assessment -- 2013-11-05 Minutes F
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BRE4.WSTER TOWN CLERK
MINUTES OF THE BUILDING AND NEEDS ASSESSMENT COMMITTEE
DATES November 5,2013
TIME: 6:00 P.M.
PLACE: Town Hall Offices,2198 Main Street
PRESINT: Kevin Pooler, Geof Deering, Phil Lindquist, Robert Miller, Mike Fitzgerald, Charles Sumner,
Chief Niloran, David Telman, Ben deRuyter, Jon Phillips, Deane Keuch, Denise Rego, Deputy Chief Harrison
NOT PRESENT: Ralph Ingegneri
Owner Project Manager Selection Process:
Bob Miller presented an overview of the selection and review process for an owner project manager for the
Fire Station construction project. The Town received 11 proposals; which was reduced to 4 candidates for a
formal nterview. Two of the firms performed extremely well those being Pomroy Associates and Daedalus.
Either irm would have done a good job. However, the sub-committee unanimously decided to select Pomroy
Associates. The Sub-Committee was very impressed with the documentation processes that Pomroy uses to
manag the project. In addition, they are very engaged in public outreach, education and problem solving at a
very hi h level.
There was a conversation concerning the creation of a third public education video prior to Town Meeting. It
was decided not to pursue a third video due to a lack of time for production purposes. It was recognized that
the corrimittee has already prepared two rather lengthy educational videos that are available on the town's
websitd. In addition, both videos have been showing on our local access Channel 18.
There Was also a brief conversation about the presentation of this project at Town Meeting. Committee
members will notify Kevin Pooler if they will be attending Town Meeting. There was also a discussion about
the committee members siting in close proximity to each other at Town Meeting in order to coordinate
providing answers.
Finally the Board of Selectmen met last evening with Denise Rego, our Council on Aging Director, as well as
several lmembers of the Council on Aging Board. The COA expressed a level of concern about the
construction of a new fire station relative to its impact on their programs and program users. Noise, dust and
traffic Were all areas of concern. The conversation was very productive and all parties agreed that inclusion,
communication and participation were all important as we start the planning and design phase of a new Fire
Station;
www.town.brewster.ma.
BNAC Minutes 11-05-13
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Eddy Elementary School Roof& HVAC Project:
The Town issued a request for proposal for a feasibility study for the repair and/or replacement of the roof and
HVAC;systems. The Town received six proposals, and three firms were selected for the interview phase.
Intervi ws have been scheduled for November 13, 2013. The finalist will be required to complete the
feasibil ty study by December 31, 2013. During the evaluation period the town will be working to issue a RFP
for an wner project manager, should the project budget exceed the sum of$1.5 million.
Stony grook Elementary School Window Replacement Project:
Bob Miller stated that that there is a request for the sum of$10,000 at the upcoming Town Meeting for design
service for phase II of the window replacement project in the 1989 addition at the school. This appropriation
will a11.w the development of design and bid documents for this project, which should go out to public bid in
the sprig of 2014,prior to 2014 Annual Town Meeting; followed by construction in the summer of 2014.
The minutes for September 17, 2013 and October 1, 2013 were reviewed and unanimously approved.
Future#Meetings-November 19, 2013 at 6pm.
www.town.brewster.ma.
BNAC Minutes 11-05-13
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