The URL can be used to link to this page

Home My Public Portal AboutMinutes-8/21/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: August 21, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: August 17, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session – 6:00 PM A. Roll Call The City of Tiffin’s City Council held a regular session at the City Hall Council Chambers on Tuesday, August 21, 2018. Mayor Steven Berner called the meeting to order at 6:01 PM. Upon roll being called the following members were present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, and Eric Schnedler. Absent: None. Other present City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehmen, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve by Bartels. Second by Schnedler. All ayes, motion carried. C. Discussion of Precision Concrete Cutting City Administrator Doug Boldt and Public Works Director Brett Mehmen gave information on the need for remedy some of the sidewalks into ADA compliance. Discussions on contracting with Precision Concrete Cutting company. Discussion regarding fixing City trails and sidewalks first. If company is satisfactory the City could open it up to residents to help remedy current non-compliance issues, this would give them an alternate option instead of tearing out and replacing. Council also discussed having a program to get the whole town in compliance. Council would like to provide residents with options to remedy and pay. D. Discussion of Corridor Business Journal Economic Development and Lifestyle Magazine Discussion of having the City of Tiffin brochure magazine to promote and brag about what great things the City are doing. Council thinks best to wait a year as more infrastructure becomes installed. E. Discussion and Review of Hunting inside City Limits Application Discussion regarding hunting inside City limits. Mayor Berner reminded Council of the discussion last year about no longer allowing hunting. John Conner resident discussed him being able to keep coyotes at bay and deer eating plants. Council discussing allowing hunting another year and assess the development around. Council discussed allowing bow instead of guns. F. Discussion and Review of Leonard Tract Proposal – For Developer Direction Only Duane Musser, Watts Group represented the developer of the proposed concept of Leonard Tract Subdivision. Musser requested direction from Council. Planning & Zoning didn’t have any concerns with this proposal as long as development has multiple exits and sidewalk connectivity to the park. City Council Agenda Page 1 of 4 G. Questions from Council Members regarding items on the Regular City Council Agenda H. Other Business I. Adjournment Motion to adjourn by Bartels. Second by Haven s All ayes, meeting adjourned __7:03_ PM Council Meeting A. Call to Order – 7:00 PM B. Roll Call C. Agenda Additions/Agenda Approval Motion to amend agenda by moving K-5 ahead of E-Consent Agenda by Ryan. Second by Havens. All ayes, motion carried. Motion to approve amended agenda by Second by All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Skip to K-5 – Hunting Within City Limits - Application E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Clerk/Treasurer’s Report 3. Approval of Liquor License – CBA Promotions Motion to approve the Consent Agenda which includes City Council Minutes, City Clerk/Treasurer’s Report and CBA Promotions – Liquor License by Ryan. Second by Bartels. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2018-081 – A Resolution Approving Disposition of Urban Renewal Property and Approving Minimum Assessment Agreement City Council Agenda Page 2 of 4 Motion to approve Resolution 2018-081 – A Resolution Approving Disposition of Urban Renewal Property and Approving Minimum Assessment Agreement by Bartels. Second by Schnedler. Roll Call: Schnedler, Ryan, Havens, Upton, Bartels. All ayes, motion carried. 2. Resolution 2018-082 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Reconstruction of Park Road Motion to approve Resolution 2018-082 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Reconstruction of Park Road by Havens. Second by Schnedler. Roll Call: Upton, Bartels, Schnedler, Ryan, Havens. All ayes, motion carried. 3. Resolution 2018-083 – A Resolution to Approve Real Estate Gift Agreement between the City of Tiffin and the Clear Creek Amana Community School District for Donation of Right-of-Way Motion to approve Resolution 2018-083 – A Resolution to Approve Real Estate Gift Agreement between the City of Tiffin and the Clear Creek Amana Community School District for Donation of Right-of-Way by Schnedler. Second by Havens. Roll Call: Ryan, Havens, Schnedler, Upton, Bartels. All ayes, motion carried. 4. Resolution 2018-084 – A Resolution for Final Acceptance of the 21 Inch Sanitary Sewer Line Project, Shared with Iowa Development Group, LLC. – Tiffin, Iowa Motion to approve Resolution 2018-084 – A Resolution for Final Acceptance of the 21 Inch Sanitary Sewer Line Project, Shared with Iowa Development Group, LLC. – Tiffin, Iowa by Bartels. Second by Schnedler. Roll Call: Schnedler, Ryan, Havens, Upton, Bartels. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve as amended by Havens. Second by Ryan. All ayes, motion carried. Motion to remove the Rathje check 23403 for $12,657.52 and recut check for the updated change order amount of $14,007.36 by Havens. Second by Schnedler All ayes, motion carried. 2. Consideration of Pay Estimate #5 – Portzen Construction – Motion to Approve by Ryan Second by Schnedler. All ayes, motion carried. 3. Consideration of Change Order #7 – Rathje Construction – Motion to Approve by Ryan. City Council Agenda Page 3 of 4 Second by Schnedler. Discussion: Ben Carhoff advised this is a Change Order from the DOT called a balancing change order. All ayes, motion carried. 4. Consideration of Pay Estimate #24 (Final) of $14,007.36 – Rathje Construction – Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. 5. Consideration of Application to Allow Hunting on Property in Tiffin’s City Limits for one year – Motion to Approve by Upton. Second by Ryan All ayes, motion carried. 6. Discussion and Consideration to Approve Hiring Hart-Frederick Consultants to Perform a Sanitary Sewer Capacity Study and Council Action as Needed Motion to approve Hiring Hart-Frederick Consultants to Perform a Sanitary Sewer Capacity Study as proposed in agreement not to exceed $26,000 by Ryan. Second by Havens. All ayes, motion carried. L. Reports to be Received/Filed 1. July Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – Iowa Municipal Professional Academy Thank Ashley Platz in attendance. 2. City Council Reports – Nothing to report 3. Director of Public Work’s Report – Nothing to report. Council had questions regarding the City purchasing a drone. Hart-Frederick Consultants has a drone and footage can provide Council. 4. Building Official’s Report – Will provide council a snapshot of current building in town. 5. City Engineer’s Report – Update on Trail w IDOT and Snyder roundabout design. January Letting is still on schedule. Gave the DOT approved/recommended phasing plans of the design, construction, detours, etc. Roberts Ferry Road Update - Gas Company took six weeks to move utility and then the weather has continued to slow project. No update on Ireland Signals. Original Town begins Monday. Railroad Street will be closed for sewer work. th 6. City Attorney’s Report – Closing Reeve on September 5 for Park Rd acquisition. 7. City Administrator’s Report – Reminder: Fareway Ground Breaking Ceremony on Thursday. Dry detention by Croell needs cleaned. New flag pole at City Hall and repurpose the one currently at City Hall to one of the Tiffin Signs. Megan Pitz, Utility Billing Clerk will be leaving due to spouse relocation. N. Adjournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:10 PM _____________________ August 21, 2018 Ashley Platz, City Clerk City Council Agenda Page 4 of 4