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Home My Public Portal AboutMinutes-8/7/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: August 7, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: August 3, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session August 7, 2018 at 6:04 p.m. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Eric Schnedler, Jim Bartels, Peggy Upton, Mike Ryan. Also present: City Administrator Doug Boldt, Deputy City Clerk Abigail Hora, Public Works Director Brett Mehmen, Building Official Brian Shay, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Schnedler Second by Upton All ayes, motion carried. C. Discussion of Center Island of Roundabout Tiffin sign on East side of town will need to be moved, council is okay if it is included in the design but might need to put Tiffin on other side of sign. Council wouldn’t mind seeing rocks with arrows like North Liberty has to show the direction traffic should go in the roundabout. Public works staff to pick out tasteful shrubs and trees for design. D. Review of FY 2016-2017 Audit Doug mentioned that Ashley has a good handle on Bank Rec, hiring of new UB clerk, Megan, shouldn’t have issues with utility billing going forward. Eileen Schmidt, intern, review concessions stand cash. E. Discussion of making the Amana Library a Satellite of the Springmier Library – Kris Petersen Amana students have to go to Marengo library to get library card and then can come back to Springmier library to get library card to us their books, downloadable material or other features of the library. Iowa County will send their money to Clear Creek to do their part of funding to the Springmier Library. Marengo library is okay with this. Kris would like something in writing in September or October. She would also like to update the 28 E agreement as it has been over 10 years. F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business th Ribbon cutting for Fareway store coming the week of August 20 Approval of sign placement for the Boondock festival temporary sign on the East of Bella Sala sign. H. Adjournment Motion to adjourn by Upton City Council Agenda Page 1 of 5 Second by Bartles. All ayes, meeting adjourned at 6:59 P.M. COUNCIL MEETING A. Call to Order – 7:00 PM B. Roll Call City of Tiffin City Council held a Regular Session at the City Hall Council Chambers. Mayor Berner called the meeting to order at 7:02 P.M. Upon roll being called the following Council Members were present: Upton, Bartels, Havens, Ryan, Schnedler. Other members present City Administrator Doug Boldt, City Clerk Ashley Platz, City Attorney Crystal Raiber, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff- Hart-Frederick Consultants and others. C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels Second by Havns All ayes, motion carried. D. Communications and Reports: Johnson County Deputy – Adolph – nothing new to report Darla Bartles lives at 513 Deerview Ave had concerns about blind driveways and the speed of cars coming over the top of the hill. Would like a few more signs (School Bus stop ahead, 25 MPH, Stop sign ahead) in addition to the newly placed stop sign at Jackson and Deerview Ave. Alan Kremzar lives at 553 Dakota Ave also had concerns about blind driveways since traffic has been rerouted due to Roberts Ferry Road temporary closing. Would also like some more signs to slow down traffic. He also wanted an update on the Deerview Pond and would like it cleaned up as he stated children are playing it in. Also present Scott Chambers lives at 514 Deerview Ave and had the same concerns about blind driveways, would like to see more signage to slow traffic down. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. a. Approval of City Council Minutes b. Approval of Special City Council Minutes c. Approval of City of Tiffin/Clear Creek Amana School District Joint Work Session Minutes d. Approval of Liquor License Renewal – The Depot Motion to approve agenda by Ryan. Second by Schnedler All ayes, motion carried F. Mayoral Proclamation th 1. Home Rule Proclamation – 50 Anniversary G. Public Hearing a. Public Hearing on Ordinance No. 2018-440 – An Ordinance Rezoning Grove Park Area, Tiffin, Iowa, From Mixed Use Commercial District (C-1B) to Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) and Planned Development Overlay Concept and Site District/Mixed Use Commercial District (OPD/C-1B) for Grove Park, Tiffin, Iowa i. Close Public Hearing City Council Agenda Page 2 of 5 Motion to open Public Hearing for the Ordinance Rezoning Grove Park Area, Tiffin, Iowa, From Mixed Use Commercial District (C-1B) to Planned Development Overlay Concept and Site District/Multi-Family 12-Plex Residential District (OPD/R-12) and Planned Development Overlay Concept and Site District/Mixed Use Commercial District (OPD/C-1B) for Grove Park, Tiffin, Iowa by Schnedler. Second by Upton Roll Call: Upton, Bartles, Havens, Ryan, Schnedler. All ayes, public hearing opened at 7:25 p.m. Discussion: None – no action taken Motion to close public hearing by Upton Second by Ryan Roll Call: Bartles, Havens, Ryan, Schnedler, Upton. All ayes, public hearing closed at 7:26 p.m. H. Ordinance Approval/Amendment a. Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein i. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein by Ryan. Second by Schnedler Roll Call: Havens, Ryan, Schnedler, Upton, Bartles. All ayes, motion carried. b. Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa i. Motion to Approve Second Reading ii. Motion to Suspend the Requirement to Pass Ordinance on One Consideration before Final Passage as stated in Iowa Code Section 380.3 iii. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa by Ryan. Second by Havens Roll Call: Ryan, Schnedler, Upton, Bartles, Havens. All ayes, motion carried. Motion to Suspend the Requirement to Pass Ordinance on One Consideration before Final Passage as stated in Iowa Code Section 380.3 by Schnedler. Second by Bartles Roll Call: Schnedler, Upton, Bartles, Havens, Ryan. All ayes, motion carried. Motion to approve Ordinance No. 2018-441 – An Ordinance Vacating a Portion of Right-of-Way in Tiffin, Iowa by Havens. Second by Upton Roll Call: Upton, Bartles, Havens, Ryan, Schnedler. All ayes, motion carried. I. Resolutions for Approval a. Resolution 2018-078 – A Resolution Approving the Placement of Stop Signs at the Intersection of Deer View Avenue and Jackson Street City Council Agenda Page 3 of 5 Motion to approved Resolution 2018-078 – A Resolution Approving the Placement of Stop Signs at the Intersection of Deer View Avenue and Jackson Street by Bartles. Second by Havens. All ayes, motion carried. b. Resolution 2018-079 – A Resolution Approving the Appointment of a Zoning Board of Adjustment Member for the City of Tiffin, Iowa Motion to amend Resolution 2018-079 – A Resolution Approving the Appointment of Eileen Schmidt, a Zoning Board of Adjustment Member for the City of Tiffin, Iowa by Bartles. Second by Schnedler. All ayes, motion to amend carried. Motion to approve amended Resolution 2018-079 – A Resolution Approving the Appointment of Eileen Schmidt, a Zoning Board of Adjustment Member for the City of Tiffin, Iowa by Havens Second by Bartles Roll Call: Upton, Bartles, Havens, Ryan, Schnedler. All ayes, motion carried c. Resolution 2018-080 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2018 Interstate Watermain Relocation Project nd Motion to amend Resolution by changing the date to read October 2, 2018 for the public hearing 2018-080 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2018 Interstate Watermain Relocation Project by Havens. Second by Ryan. All ayes, motion carried. Motion to approve amended Resolution 2018-080 – A Resolution Setting the Dates for the Public Hearing on the Plans, Specifications, Form of Contract and Estimate of Cost, Opening of Bids and Authorizing Publication of Notices for the 2018 Interstate Watermain Relocation Project by Havens Second by Schnedler. All ayes, motion carried. J. Old Business a. Resolution 2018-077 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property from JC Schneider Investments LLC and for the Conveyance of Right of Way to JC Schneider Investments LLC as it Relates to the Highway 6/Ireland Avenue Traffic Signal Project Motion to approve Resolution 2018-077 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property from JC Schneider Investments LLC and for the Conveyance of Right of Way to JC Schneider Investments LLC as it Relates to the Highway 6/Ireland Avenue Traffic Signal Project by Bartles. Second by Ryan. All ayes, motion carried. K. Motions for Approval a. Consideration of Payables List – Motion to Approve by Ryan. Second by Bartles. All ayes, motion carried. b. Consideration of Special Events Application – Historic Route 6 Iowa Association – Motion to Approve by Ryan. Second by Upton. All ayes, motion carried. City Council Agenda Page 4 of 5 c. Consideration of Change Order #2 – Vieth Construction – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. d. Consideration of Pay Estimate #2 – Vieth Construction – Motion to Approve by Ryan. Second by Bartles. All ayes, motion carried. e. Consideration of Pay Estimate #10 – Cornerstone Excavating – Motion to Approve by Havens. Second by Bartles. All ayes, motion carried. f. Consideration of Appointment of Cindy Coffin to the Library Board of Trustees – Motion to Approve by Bartles. Second by Havens. All ayes, motion carried. g. Discussion and Consideration of Network Upgrade Project for City Hall and Council Action as Needed – Motion to Approved by Havens. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor’s Report 2. City Council Reports 3. Director of Public Work’s Report Lights are in for the water tower, waiting on poles to hang but should be here in soon. 4. Building Official Report 5. City Engineer’s Report 6. City Attorney’s Report Jon Schneider signed the contract for the Hwy 6/Ireland Ave Traffic Signals 7. City Administrator’s Report Cooridor Business Journal reached out, Doug would like to discuss this further at a later time N. Adjournment Motion to adjurn by Ryan Second by Upton All ayes, meeting adjourned at 8:14 p.m. ___________________________ August 7, 2018 Ashley Platz, City Clerk City Council Agenda Page 5 of 5