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Home My Public Portal AboutMinutes-9/18/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: September 18, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: September 14, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Call to Order – 6:15 PM A. Roll Call The City of Tiffin City Council met in a regular work session at Tiffin City Hall Council Chambers. The meeting was held on September 18, 2018. Mayor Steven Berner called the meeting to order at 6:20 PM. Upon roll being called the following members were present: Eric Schnedler, Mike Ryan, Al Havens, Jim Bartels and Peggy Upton. Other present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Attorney Robert Michael, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve Work Session agenda by Bartels. Second by Ryan. All ayes, motion carried. C. Questions from Council Members regarding items on the Regular City Council Agenda Discussion: City Administrator Doug Boldt gave a brief explanation of the two draft agreements on council’s desk. City Attorney Robert Michael reviewed the two drafts from GBT Reality and Developers Attorney with their changes. Council reviewed and discussed changed made by both attorneys with City Attorney. D. Other Business E. Adjournment Motion to adjourn work session by Ryan. Second by Schnedler. All ayes, work session adjourned at 7:03 PM COUNCIL MEETING A. Call to Order – 7:00 PM B. Roll Call City Council Agenda Page 1 of 5 The City of Tiffin City Council met in a regular session at Tiffin City Hall Council Chambers. The meeting was held on September 18, 2018. Mayor Steven Berner called the meeting to order at 7:04 PM. Upon roll being called the following members were present: Eric Schnedler, Mike Ryan, Al Havens, Jim Bartels and Peggy Upton. Other present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Attorney Robert Michael, City Engineer Ben Carhoff and others. C. Agenda Additions/Agenda Approval nd Motion to amend to move k-7 to after E-2 consent agenda Bartels 2 Upton. All ayes, motion carried. Motion to approve the amended Council agenda by Schnedler. Second by Ryan. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff – Present, nothing new to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Clerk/Treasurer’s Report Motion to approve the Consent Agenda which includes Council Minutes and Clerk/Treasurer’s Report by Havens. Second by Bartels. All ayes, motion carried. SKIP TO K-7 F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Ordinance No. 2018-442 – An Ordinance Vacating a Portion of Existing Park Road in Tiffin, Iowa a. Close Public Hearing and Proceed to H-4 Motion to open Public Hearing on Ordinance No. 2018-442 – An Ordinance Vacating a Portion of Existing Park Road in Tiffin, Iowa by Schnedler. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler, All ayes, public hearing opened at 7:25 PM Discussion: Bob Downer, Lawyer for Rarick Family – presenting the Rarick Family’s objections. Nothing else received at City Hall Motion to close Public Hearing close Upton Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Schnedler. All ayes, public hearing closed at 7:36 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2018-442 – An Ordinance Vacating a Portion of Existing Park Road in Tiffin, Iowa Motion to Approve Ordinance No. 2018-442 - An Ordinance Vacating a Portion of Existing Park Road in Tiffin, Iowa by Ryan. Second by Havens. City Council Agenda Page 2 of 5 Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, first reading approved. I. Resolutions for Approval 1. Resolution 2018-086 – A Resolution Accepting the City Street Financial Report Motion to approve Resolution 2018-086 – A Resolution Accepting the City Street Financial Report by Havens. Second by Bartels. Roll Call: Schnedler, Upton, Bartels, Havens, Ryan, All ayes motion carried. 2. Resolution 2018-087 – A Resolution Approving the Amended Preliminary Plat for Park Place City Center – Part Two TABLED 3. Resolution 2018-088 – A Resolution Authorizing Entering into an Amended Agreement with Park Place City Center – Part Two for a Developer’s Agreement TABLED 4. Resolution 2018-089 – A Resolution Approving Final Plat of Park Place City Center – Part Two TABLED 5. Resolution 2018-090 – A Resolution Approving Final Plat of Park Place – Park Two TABLED Motion to table I-2, I-3, I-4 and I-5 by Upton. Second by Bartels. All ayes motion carried. 6. Resolution 2018-091 – A Resolution to Set the Date of Public Hearing to Rezone Lot 10 Prairie West from C-1B to R-6 in the City of Tiffin, Iowa Motion to approve Resolution 2018-091 – A Resolution to Set the Date of Public Hearing to Rezone Lot 10 Prairie West from C-1B to R-6 in the City of Tiffin, Iowa by Ryan. Second by Havens. Roll Call: Schnedler, Upton, Bartels, Havens, Ryan, All ayes motion carried. 7. Resolution 2018-092 – A Resolution to Set the Date of Public Hearing to Rezone 2964 James Avenue from R-1E to R-1C, R-1D and R-2 in the City of Tiffin, Iowa Motion to approve Resolution 2018-092 – A Resolution to Set the Date of Public Hearing to Rezone 2964 James Avenue from R-1E to R-1C, R-1D and R-2 in the City of Tiffin, Iowa by Ryan. Second by Schnedler. Roll Call: Schnedler, Upton, Bartels, Havens, Ryan, All ayes motion carried. City Council Agenda Page 3 of 5 8. Resolution 2018-093 – A Resolution to Approve Bid Form, Bid Date and Set Public Hearing Date to Sell Public Property Located at 210 Railroad Street in the City of Tiffin, Iowa Motion to approve Resolution 2018-093 – A Resolution to Approve Bid Form, Bid Date and Set Public Hearing Date to Sell Public Property Located at 210 Railroad Street in the City of Tiffin, Iowa by Ryan. Second by Schnedler. Roll Call: Schnedler, Upton, Bartels, Havens, Ryan, All ayes motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Bartels. Second by Havens. All ayes, motion carried. 2. Consideration of Pay Estimate #6 – Portzen Construction – Motion to Approve by No action. 3. Consideration of Special Events Application for Tiffin Heights Fall Fest Block Party – Motion to Approve by Bartels. Second by Upton. All ayes, motion carried. 4. Consideration of Application to Allow Hunting on Property in Tiffin’s City Limits (one year) – Motion to Approve by Havens. Second by Bartels All ayes, motion carried. 5. Consideration of Application to Allow Hunting on Property in Tiffin’s City Limits (one year) – Motion to Approve by Upton. Second by Schnedler. All ayes, motion carried. 6. Discussion and Consideration of Hiring Utility Billing Clerk and Council Action as Needed Motion to hire Anne by Havens. Second by Bartels. All ayes, motion carried. 7. Discussion and Consideration of Haul Route Request from C.J. Moyna and Sons for I-80/I-380 Project and Council Action as Needed Hugh Holak, P.E.with IDOT – present regarding the Haul Routes for 80/380 Project. C.J. Moyna is currently working on an alternate route along the guard rail on 80/380 on ramp to i80 W. Motion to table until Hugh hears back from CJ Moyna regarding the alternate haul route. 8. Discussion and Consideration of Request to Remove Center Curb and Gutter Section on West Goldfinch Circle and Council Action as Needed City Council Agenda Page 4 of 5 Motion to approve the removal of the Center Curb and Gutter Section on West Goldfinch Circle and go with the bid from Masterbuild by Ryan. Second by Schnedler. All ayes, motion carried. L. Reports to be Received/Filed 1. August Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – MPOjc Wednesday evening- will report. 2. City Council Reports – Watershed meeting tomorrow night – Havens & Bartels. Ribbon Cutting Ceremony did very well. Mike, Eric and Doug met with owner of Diamond Dreams. Stray/Ferral Cats issues, and organization that will help spay and neuter which could help assist our feral cat issues. Two loose dogs caused death to a residents dog due to the dogs attacking the smaller dog. 3. Director of Public Work’s Report – Waiting on the controller for the lights for the water tower. New flag pole has arrived. 4. Building Official’s Report – Meeting with the DOT update at the City of Coralville, update on the Coralville trail may not get finished due to the accelerated construction of the 80/380 project. 5. City Engineer’s Report – Check plans have been submitted for DOT review last week. Keeps us on schedule for Jan letting. Roberts Ferry Rd project is about 23% complete and 1/3 of the time used. New trail materials to cross the RR crossing have arrived today. Island center design – tiffin sign cannot be moved but the letter and lights are salvageable. Discussion on making it a parks dept project after the roundabout project. 6. City Attorney’s Report – Nothing to report. 7. City Administrator’s Report – Land swap has been approved and will forward over the approved documents. Waiting for a permit from DOT regarding the roll out on HWY 6 and Park Rd. North Liberty City Admin & Mayor met with Doug and Steve and will keep meeting on a quarterly basis. Special City Council meeting 9-27-18, no time set for meeting yet. Doug leave for ICMA Saturday morning and arrive back Thursday morning. N. Adjournment Motion to adjourn by Ryan. Second by Schnedler. All ayes, meeting adjourned 8:30 PM ______________________ September 18, 2018 Ashley Platz, City Clerk City Council Agenda Page 5 of 5