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Home My Public Portal AboutMinutes-10/2/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 2, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: September 28, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ WORK SESSION A. Roll Call The Tiffin City Council met in a work session at Tiffin City Hall Council Chambers on October 2, 2018. Mayor Berner called the meeting to order at 5:46 PM. Upon roll being called the following members were present: Eric Schnedler, Peggy Upton (Arrived at 5:51 PM), Jim Bartels, Al Havens. Absent: Mike Ryan. Others present City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff and other present. B. Agenda Additions/Agenda Approval Motion by Schnedler. Second by Bartels. All ayes, agenda approved. C. Discussion with Shive-Hattery on City Recreation Center to Provide Design Proposal Upton arrived at 5:51 pm Representatives with Diamond Dreams and Shive-Hattery presented some design ideas of the complex and showed multiple different options for when the City decides to connect to existing facilities. D. Discussion of Water Runoff issue behind 220 Cherry Lane Council discussed water runoff issue behind 220 Cherry Lane. Mayor and Council agreed that any City water should be handled and not run on to neighboring property owners. Council requested to have City Administrator review the maintenance bond to see if this can be fixed. E. Discussion of Blinds for City Hall New Addition City Clerk presented quotes for Blinds for the new addition. F. Questions from Council Members regarding items on the Regular City Council Agenda 210 Railroad St Property public hearing will open and close and we will set another public hearing for 10/16/18 G. Other Business H. Adjournment Motion to adjourn work session by Havens. Second by Schnedler. City Council Agenda Page 1 of 5 All ayes, meeting adjourned at 7:01 PM COUNCIL MEETING A. Call to Order – 7:00 PM B. Roll Call The Tiffin City Council met in a regular session at Tiffin City Hall Council Chambers on October 2, 2018. Mayor Berner called the meeting to order at 7:02 PM. Upon roll being called the following members were present: Eric Schnedler, Peggy Upton (Arrived at 5:51 PM), Jim Bartels, Al Havens. Absent: Mike Ryan. Others present City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff and other present. C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels. Second by Schnedler. All ayes, motion carried. D. Communications and Reports: Lions Club – Representative Paul Haynn from Lone Tree has been contacted to form a Tiffin Lions group. Motto is We Serve. Paul gave a brief background of Lions Club and what great things they have done in local communities around Tiffin. October 14, 2018 to begin the Tiffin Chapter Johnson County Sheriff – Deputy present nothing to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes Motion to approve the Consent Agenda which includes approval by Havens Second by Bartels. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Ordinance No. 2018-443 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10 Prairie West Addition, Tiffin, Johnson County, Iowa and as Legally Described Herein a. Close Public Hearing and Proceed to H-1 Motion to open public hearing on Ordinance No. 2018-443 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10, Prairie West Addition, Tiffin, Johnson County, Iowa by Upton Second Havens Roll: Upton, Bartels, Havens, Schnedlers. Opened at 7:10 pm Discussion: No public present and nothing received at City Hall. Motion to close by Schnedler. Second by Bartels. Roll: Bartels, Havens, Schnedler, Upton. Closed at 7:11 pm City Council Agenda Page 2 of 5 2. Public Hearing on Ordinance No. 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein a. Close Public Hearing and Proceed to H-2 Motion to open the Public Hearing on Ordinance No. 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein by Bartels. Second by Schnedler. Roll Call: Bartels, Havens, Schnedler, Upton. Publice hearing opened at 7:23 PM. Discussion: No public present, City Clerk did receive the email regarding rezoning in Council packet. Motion to Close by Upton. Second by Havens. Roll Call: Upton, Schnedler, Havens, Bartels. closed at 7:25PM. 3. Public Hearing to Sell Public Property Located at 210 Railroad Street, Tiffin, Iowa a. Close Public Hearing and Proceed to I-1 Motion to Open public hearing to Sell Public Property located at 210 Railroad Street, Tiffin, Iowa by Upton. Second by Havens. Roll Call: Schnedler Upton, Bartels, Havens. 7:33 pm Rodney Walls 230 Railroad St – mentioned all his 18 years’ worth of maintenance of property. Discussion: nothing received. Motion to close by Upton. Second by Schnedler. Roll: Schnedler, Upton, Bartels, Havens. Public Hearing closed at 7:35 pm 4. Public Hearing on Plans, Specifications, Form of Contract and Estimate of Cost for the 2018 Interstate Watermain Relocation Project a. Close Public Hearing and Proceed to I-2 Motion to open the Public Hearing on Plans, Specifications, Form of Contract and Estimate of Cost for the 2018 Interstate Watermain Relocation Project by Upton Second by Bartels. Roll Call: Havens, Upton, Bartels, Schnedler. Opened at 7:41 PM. Discussion: nothing received at City Hall and no public present. Motion to close by Schnedler Second by Upton. Roll Call: Schnedler, Upton, Bartels, Havens. All aye public hearing closed at 7:41 PM. H. Ordinance Approval/Amendment 1. Ordinance No. 2018-443 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10 Prairie West Addition, Tiffin, Johnson County, Iowa and as Legally Described Herein Motion to Approve First Reading and Proceed to Second Reading by Havens. Second by Bartels. Roll Call- Ayes: Havens, Bartels, Schnedler. Nays: Upton. First reading approved. 2. Ordinance No. 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein Motion to Approve First Reading and Proceed to Second Reading by Havens. Second by Upton. City Council Agenda Page 3 of 5 Discussion: Duane Musser, Watts Group representative for Developer fielded questions from Council. Pat Ruppert – Leonard’s Neighbors – object to pine trees being destroyed Roll Call: Upton, Schnedler, Bartels, Havens. Second reading approved. I. Resolutions for Approval 1. Motion to approve Resolution 2018-094 – A Resolution to Set the Date of a Public Hearing for the Disposition of Public Property Located at 210 Railroad Street, Tiffin, Iowa by Bartels. Second by Schnelder. Roll Call: Upton, Bartels, Schnedler, Havens. All ayes motion carried 2. Motion to approve Resolution 2018-095 – A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the 2018 Interstate Watermain Relocation Project by Upton. Second by Bartels. Roll Call: Upton, Bartels, Schnedler, Havens. All ayes motion carried 3. Motion to approve Resolution 2018-096 – A Resolution Approving Award of Contract for the 2018 Interstate Watermain Relocation Project for the City of Tiffin, Upon Review of the Bids and Recommendation by the Project Engineer by Havens. Second by Bartels. Roll Call: Upton, Bartels, Schnedler, Havens. All ayes motion carried 4. Motion to approve Resolution 2018-097 – A Resolution Approving the Placement of Stop Signs at the Intersection of Oakdale Boulevard and Croell Avenue by Upton. Second by Schnedler. Roll Call: Upton, Bartels, Schnedler, Havens. All ayes motion carried 5. Motion to approve amended Resolution 2018-098 – A Resolution Approving Alliant Energy to Install Street Lights on both the East and West ends of the Alley Located between Railroad Street and Second Street and between Grant Street and Main Street and on existing pole in the middle of the alley for the City of Tiffin to Accept Financial Responsibility Thereof by Havens. Second by Schnedler. Roll Call: Upton, Bartels, Schnedler, Havens. All ayes motion carried Motion to amend the resolution by adding “on existing pole in the middle of the ally” by Schnedler 2nd Upton. All ayes, motion to amend approved. 6. Motion to approve Resolution 2018-099 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Construction of a Roundabout at Highway 6 and Park Road by Bartels. Second by Upton. Question: regarding fiber optic placement and if it will need to be moved. Roll Call: Upton, Bartels, Schnedler, Havens. All ayes motion carried J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Bartels. Second by Schnedler. All ayes, motion carried. City Council Agenda Page 4 of 5 2. Consideration of Pay Estimate #6 – Portzen Construction – Motion to Approve by Havens. Second by Schnedler. All ayes, motion carried. 3. Consideration of Pay Estimate #9 – Final – Woodruff Construction – Timber Ridge Trail – Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 4. Consideration of Pay Estimate #4 – Vieth Construction – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 5. Consideration of Pay Estimate #1 – LL Pelling – Motion to Approve by Upton. Second by Schnedler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor’s Report – MPO Update next meeting. 2. City Council Reports – recognition for employees of Tiffin to have a Mayoral Proclamation for appreciation. Parking areas by stop signs make sure there is enough room with increased traffic. Need to add “No Parking from here to curb” signs to help issue. 3. Director of Public Work’s Report – Light on Tower – waiting on the rain and electrician. Still need to install the flag poles. 4. Building Official’s Report – Final walk through at Veritas Church and request a Certificate of Occupancy on 10/10/18 to have services begin that week. 5. City Engineer’s Report – 9 weeks behind schedule for Roberts Ferry Road. Final plans due 10/21/18 for Round-about. Preconstruction meeting for Traffic Signals next week. 6. City Attorney’s Report – Nothing to report. 7. City Administrator’s Report – Joint Entities Building tomorrow night in Iowa City. Adam Koss with CJ Moina – Kansas Ave Project – hauling on south park road & HWY 6 for 3-5 days. Gave brief description of his experience at the International City Manager Conference in Baltimore, MD. N. Adjournment Motion to adjourn by Schnedler. Second by Havens. All ayes, meeting adjourned at 8:22 PM __________________ October 2, 2018 Ashley Platz, City Clerk City Council Agenda Page 5 of 5