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Home My Public Portal AboutMinutes-10/16/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 16, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: October 12, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session A. Roll Call The City of Tiffin City Council met in a work session at the Tiffin City Hall Council Chambers on October 16, 2018. Mayor Berner called the meeting to order at 6:02 PM. Upon roll being called the following members were present: Mike Ryan, Eric Schnedler, Jim Bartels, Al Havens, Upton (Arrived at __ PM). Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Schnedler. Second by Ryan. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, C. Discussion and Review of Prairie Village Part 2 – For Developer Direction Only Discussion: City Administrator gave a brief background of the proposed development that Developer Matt Adam presented to Planning & Zoning for direction only. Matt Adam presented the proposed development and the uniqueness of the land regarding the blue line stream flowing through this land. Upton arrived at 6:25 PM. D. Discussion and Review of Temporary Paving of the south half of North Park Road Discussion: City Administrator discussed having the South half of North Park Rd paving added to the CIP for FY 19. E. Discussion and Review of the Tiffin Sponsored SRF Projects Discussion: Jack Burnham, Hart-Frederick Consultants gave update and background of the SRF Water sponsored projects. Discussed what is included which is permeable parking lots across from City Hall and at the Dog Park. Questions regarding soil quality restoration projects and incentives. Council discussed timing of the project and the cost. Also discussion of making the Fire Station have a permeable parking lots. F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Havens 2ne upton – 7:01 PM Council Meeting City Council Agenda Page 1 of 5 A. Call to Order – 7:00 PM B. Roll Call The City of Tiffin City Council met in a regular session at the Tiffin City Hall Council Chambers on October 16, 2018. Mayor Berner called the meeting to order at 7:05 PM. Upon roll being called the following members were present: Mike Ryan, Eric Schnedler, Jim Bartels, Al Havens, Peggy Upton. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff and others. C. Agenda Additions/Agenda Approval nd Havens 2 Schnedler. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today’s meeting agenda, please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johns Faselt – 472 Roberts Ferry Rd – Expressing frustration with minimal activity. Current project has charged 45 workdays of their 95 working days available. Roberts Ferry Road should be open to through traffic during the winter. Dick Huff – Asking how do they decide if working days should be charged? Not raining. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Clerk/Treasurer’s Report Motion to approve the Consent Agenda which includes City Council Minutes and the Clerk/Treasurer’s Report by Upton Second by Bartels. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing to Sell Public Property Located at 210 Railroad Street, Tiffin, Iowa a. Close Public Hearing and Proceed to I-1 Motion to open the Public Hearing to Sell Public Property Located at 210 Railroad Street, Tiffin, Iowa by Havens. Second by Upton Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, open at 7:16 PM Discussion: Mayor Berner mentioned that the invoice Rodney Walls submitted was never paid or resubmitted. Motion to close by Upton. Second by Bartels, Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, 7:18 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2018-443 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10 Prairie West Addition, Tiffin, Johnson County, Iowa and as Legally Described Herein City Council Agenda Page 2 of 5 a. Motion to Approve Second Reading of Ordinance 2018-443 - An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10 Prairie West Addition, Tiffin, Johnson County, Iowa and as Legally Described Herein and Proceed to Third Reading by Ryan. Second by Bartels. Roll Call: Ayes: , Ryan, Schnedler, Havens, Bartels. Nays: Upton. Motion approved. 2. Ordinance No. 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein a. Motion to Approve Second Reading of Ordinance 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein and Proceed to Third Reading by Havens. Second by Schnedler. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, motion carried. I. Resolutions for Approval 1. Resolution 2018-100 – A Resolution to Approve the Disposition of Public Property Located at 210 Railroad Street, Tiffin, Iowa Motion to approve 2018-100 – A Resolution to Approve the Disposition of Public Property Located at 210 Railroad Street, Tiffin, Iowa by Bartels. Second by Upton. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, motion approve. 2. Resolution 2018-101 – A Resolution Approving Setting a Public Hearing on the Intent to Acquire or Condemn if Necessary all or a Portion of Property or an Interest in Property for a Public Improvement, the Forevergreen Road Construction Project Discussion: Doug Boldt mentioned that notices we will mail out to Adjacent Property Owners and the Notice in the paper. Motion to approve Resolution 2018-101 – A Resolution Approving Setting a Public Hearing on the Intent to Acquire or Condemn if Necessary all or a Portion of Property or an Interest in Property for a Public Improvement, the Forevergreen Road Construction Project by Ryan. Second by Havens. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, motion carried. 3. Resolution 2018-102 – A Resolution for Final Acceptance for the Clear Creek Commercial Park Improvements; RISE Project #RM-7662(611)--9D-52; Tiffin, Iowa Motion to Resolution 2018-102 - A Resolution for Final Acceptance for the Clear Creek Commercial Park Improvements; RISE Project #RM-7662(611)--9D-52; Tiffin, Iowa by Havens. Second by Ryan. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, motion carried. 4. Resolution 2018-103 – A Resolution Waiving the City of Tiffin’s 2-mile Extra-territorial Review of Ellery Acres Preliminary Plat Motion to Resolution 2018-103 – A Resolution Waiving the City of Tiffin’s 2-mile Extra-territorial Review of Ellery Acres Preliminary Plat by Havens. Second by Bartels. City Council Agenda Page 3 of 5 Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Ryan. Second by Schnedler. All ayes, Motion carried. 2. Consideration of Pay Estimate #11 – Final – Cornerstone Excavating, Inc. – Motion to Approve by Havens. Second by Schnedler All ayes, motion carried. 3. Discussion and Consideration to Modify the Tax Abatement Agreement with Quality Care and Council Action as Needed Motion to approve to Modify the Tax Abatement Agreement with Quality Care by Ryan. Second by Bartels. All ayes, motion carried. 4. Discussion and Consideration of Professional Services Proposal from Shive-Hattery for Architectural Planning Study for proposed Recreation Facility and Council Action as Needed Motion to approve acquiring the Professional Services Proposal from Shive-Hattery for Architectural Planning Study for proposed Recreation Facility by Upton. Second by Ryan. All ayes, motion carried. 5. Discussion and Consideration of Underdeck Pedestrian Lighting for the I-380 Overpass on Highway 6 and Council Discussion as Needed Motion to approval of Underdeck Pedestrian Lighting for the I-380 Overpass on Highway 6 by Bartels. Second by Upton. All ayes, motion carried. 6. Consideration of Application to Allow Hunting on Property in Tiffin’s City Limits (one year) – Motion to Approve Motion to approve the Application to Allow Hunting on Property in Tiffin’s City Limits (one year) by Ryan. Second by Bartels. All ayes, motion carried. 7. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase City Council Agenda Page 4 of 5 Motion to adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Havens. Second by Schnedler. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, adjourned regular session at 8:25 PM Motion to adjourn from Closed Session into Regular Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Ryan. Second by Schnedler. Roll Call: Upton, Ryan, Schnedler, Havens, Bartels. All ayes, adjourned closed session at 8:44 PM L. Reports to be Received/Filed 1. September Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – MPOjc meeting update- STBG & TAP Grants scoring criteria has made minor changes but nothing big. Changes with Federal classification of funding. Discussion of Rails to Trails and Tiffin has be excluded since the city will have not benefit. 2. City Council Reports – Soccer Field safety concerns regarding the traffic on HWY 6 from accidently flying into the fields/athletes/spectators. Requesting a catch fence that will allow somewhat of a bumper. 3. Director of Public Work’s Report – Meter upgrade system for software and equipment. Changing to new meters that will allow remote reads. Tower Lights may be installed in the next few weeks. 4. Building Official’s Report – focus on mowing calls made and erosion control issues corrected. 5. City Engineer’s Report – Update to Roberts Ferry Road Project from Attached E-mail. Estimate for a Change Order for RFR to move along quicker to help stabilize the ground with either cement or fly ash powder to help water runoff and would help the road stability. Update on Original Town Urbanization project. 6. City Attorney’s Report – nothing new. 7. City Administrator’s Report – Preconstruction meeting Traffic Signals for Ireland/HWY6. Next Council meeting will be at the Library. Land Swap appraisals have been accepted. N. Adjournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:45 ________________________ October 16, 2018 Ashley Platz, City Clerk City Council Agenda Page 5 of 5