HomeMy Public PortalAbout2006 VKB Landscape Master Plan.tifPhiladelphia
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Planning & Design
March 6, 2006
Jacqueline Menendez, Village Manager
Village of Key Biscayne
Village Hall
88 West McIntyre Street
Key Biscayne, FL 33149
Re Village of Key Biscayne Landscape Master Plan
Dear Ms Menendez
Consistent with the Village Council's expressed desire to have a Landscape Master
Plan, I am writing to recommend that you consider expanding our current assignment
from the preparation of a Landscape Management Plan into the preparation of a
comprehensive Landscape Master Plan for the Village of Key Biscayne's public
realm properties WRT feels the suggested project expansion would better serve the
Village for the following reasons
• Based on our review of provided data and preliminary site reconnaissance, we
believe the Village does not have a community -wide concept for its
landscapes, which results in the implementation of a series of unrelated
environments
• The preparation of a Management Plan based on current existing landscapes
would be a hollow exercise, as we would be recommending world -class
maintenance strategies for many undesigned interstitial areas, the in-between
green spaces and/or left -over patches of vegetation that can be found
throughout the Village
• While some may question the need for a comprehensive landscape plan for a
relatively small -scaled community with limited public realm open spaces, we
suggest that the dearth of landscape opportunities means that each and every
landscape should be designed and developed to its greatest potential in
support of the community's identity
■ Finally, the expanded project parameters represents a logical sequence, as we
would first establish a world -class landscape plan for the community s public
realm, after which we would prepare a landscape maintenance program that
would be tailored specifically to the proposed landscapes
Wallace Roberts & Todd, LLC
191 Giralda Avenue Penthouse
Coral Gables FL 33134
305 448 0788
www wrtdesign com
fax 305 443 8431
February 28, 2006
Page 2
The comprehensive approach, outlined in the attached expanded scope of services,
would allow WRT—through a community participation process —to establish a
distinctly Village of Key Biscayne landscape that reinforces the community's
identity, unique character, and sense of place Through the master planning process,
WRT would identify existing and potential landscape typologies —such as gateways,
sacred and ceremonial spaces, passive parks, etc —and create designs schemes
appropriate to each landscape type in terms of program/use, design form and
community character The expanded planning process would also allow us to
establish a logical implementation strategy that identifies phasing, design and
development guidelines, and probable costs of construction Lastly, the plan would
include the comprehensive management/maintenance program based on best practices
suited for each landscape type
If the following proposal to prepare a Landscape Master Plan meets with your
approval, please signify your acceptance of the terms of this expanded services
agreement, including the scope, fees, and project schedule as outlined in the
Attachments A, B, and C by returning to WRT one signed copy of this letter
Sincerely,
Michael Del Giudice, ASLA
Senior Associate, Project Director
C Alyn Pruett, AIA, Principal
Authorization for
Wal < . e Roberts & Todd, LLC
acq - ine Menende,_.,
Village Manager '
Village of Key Biscayne
CC JK VKB
Encl Attachments A B & C
March 6, 2006
Date
,-/U (6
Date
Village of Key Biscayne
Landscape Master Plan
Scope of Services
March 1 2006
Attachment A
The following is a preliminary revision of the original/approved Landscape Management
Plan scope of services that incorporates those services into an expanded project, a
comprehensive Village of Key Biscayne Landscape Master Plan
Highlighted items were part of the original/approved Landscape Management Plan, with
completed tasks in red text, currently on -going tasks in blue All other elements would
be new tasks
New Scope of Services
Phase I Discovery
Task 1 Identify Project Parameters
1 1 Kick Off Meeting to Identify Project Parameters with
Representatives from (Completed)
• Village of Key Biscayne
• Wallace Roberts & Todd LLC Project Director
• Landscape Consultant — Lisa Hammer
• Irrigation Consultant — Sweeney & Associates Inc
1 2 Data Gathering The Village of Key Biscayne will provide to consultant team
landscape plans surveys and data (all planting and irrigation) in digital file
format of existing and proposed conditions for the following (On going)
• Crandon Boulevard — Village entrance to Bill Boggs State Park
■ All village -street swale plantings
■ The Village Green
• The Village Civic, Center
■ All Village traffic circles
• Any other Village areas to be included in the LMP
1 3 Data Review Consultant team to review existing plans proposed plans in
progress projects that are relevant to Village public realm landscape
1 4 Stakeholder Interviews (Stakeholders to be determined by VKB)
Task 2 Existing Conditions
2 1 Inventory and Analysis of existing conditions
• Vegetation
• Irngation
• Infrastructure / Utilities (Drainage, soils utility conflicts etc )
• Hardscape
■ Lighting
• Signage
■ Fixtures and Furnishings
2 2 Identify Opportunities and Constraints and Landscape Typologies
2 3 VKB Meeting / Community Forum
• Opportunities & Constraints
• Identification of Precedents
• Explore broad landscape Vision goal options
1
Village of Key Biscayne
Landscape Master Plan
Scope of Services
Phase II
Task 3
31
March 1 2006
Master Plan
Concept Development
Explore Alternative Landscape Concept Visions (minimum of three) that
address both the Village as a whole and the different landscape typologies
identified in the previous phase/task
• Vegetation
• Signage
■ Lighting
• Hardscape
• Fixtures and Furnishings
3 2 Concept Order of Magnitude Costs
3 3 Preliminary Maintenance Analysis
3 4 VKB Meeting / Community Forum
• Presentation of Alternative Concepts
• Identify Preferred Concept
Task 4
41
42
43
44
45
Draft Landscape Master Plan
Refine Preferred Concept
Develop Preliminary Design and Development Guidelines for landscape types
Develop Preliminary Implementation Strategy
• Phasing
• Estimates of Probable Costs
Develop Preliminary Landscape Management Strategy
• Landscape Maintenance Schedule and Specification Document
o Schedule identifies landscape typologies and the level/occurrence of
maintenance tasks by typology
■ Mowing Edging & Tnmmmg Shrub Pruning
Mulching, Weeding, Tree Pruning, Fertilization, Pest
Scouting and Treatment Irngation system Checks &
Repairs Trash Pick up & Hardscape cleaning
Invasive/Exotic Removal
o Specifications describe in detail the identified maintenance tasks
• Preparation of a methods to monitor the maintenance of landscaping
VKB Meeting / Community Forum
• Presentation of Draft Landscape Master Plan & Report
Task 5 Final Master Plan
5 1 Develop final Landscape Master Plan Document / Graphics
■ Design and Development Guidelines
• Implementation Strategy
o Phasing
o Estimates of Probable Costs
• Landscape Management Strategy
o Landscape Maintenance Schedule and Specification Document
• Preparation of a methods to monitor the maintenance of landscaping
5 2 Presentation to VKB Council
• Presentation of Final Landscape Master Plan
2
" V i l l a g e o f K e y B i s c a y n e
L a n d s c a p e M a s t e r P l a n
S c o p e o f S e r v i c e s
M a r c h 1 2 0 0 6
P h a s e I I I I m p l e m e n t a t i o n
T a s k 6 D e v e l o p e a r l y - a c t i o n p r o j e c t s i d e n t i f i e d i n t h e M a s t e r P l a n ' s p h a s i n g p l a n
T a s k 7 P r e p a r a t i o n o f a R e q u e s t f o r P r o p o s a l s *
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P r o p o s a l
7 2 E v a l u a t i o n a n d R e c o m m e n d a t i o n o f L a n d s c a p e M a i n t e n a n c e C o m p a n i e s
* T h e V i l l a g e o f K e y B i s c a y n e w i l l p r e p a r e a l l f o r m s a s s o c i a t e d w i t h t h e R e q u e s t f o r P r o p o s a l s
D o c u m e n t
I n t e r v i e w s , M e e t i n g s / F o r u m s a n d P r e s e n t a t i o n s i d e n t i f i e d i n t h e S c o p e o f S e r v i c e
S t a k e h o l d e r I n t e r v i e w s O n e 4 - h o u r p e r i o d i n T a s k 1
M e e t i n g s / F o r u m s T h r e e 4 - h o u r s e s s i o n s ( O n e m e e t i n g / f o r u m s c h e d u l e d a s p a r t o f T a s k s
2 , 3 , a n d 4 )
V K B C o u n c i l P r e s e n t a t i o n O n e p r e s e n t a t i o n s c h e d u l e d a s p a r t o f T a s k 5
O p t i o n a l S e r v i c e s
I l l u s t r a t i v e V i g n e t t e s o f F i n a l L a n d s c a p e M a s t e r P l a n A r t i s t i c P e r s p e c t i v e s / R e n d e r i n g s
o f K e y E l e m e n t s
3
0 Village of Key Biscayne
Landscape Master Plan
Fee Schedule
Attachment B
Fee Schedule
March 1 2006
Wallace Roberts & Todd LLC and our team of specialists will prepare the Landscape Master Plan for a Lump Sum Fee of
$105 500 excluding direct expenses The following is a breakdown of the proposed fee by Task and consultant
Fee Breakdown
Phase I
Task 1
Task 1 1
Task 1 2
Task 1 3
Task 1 4
Task 1 Total
Task 2
Task 2 1
Task 2 2
Task 2 3
Task 2 4
Task 2 Total
Phase I Total
Discovery
Identify Project Parameters
Kick Off Meeting
Data Gathering
Document Review
Stakeholder Interviews
Existing Conditions
Inventory & Analysis
Opportunities and Constraints
Identify Precedents
VKB Meeting / Community Forum
1
Existing Additional
$1 500 $0
$10 500 $0
$0 $2 500
$0 $1 500
$2 000
$0
$0
$0
$4 000
$4 000
$4 000
$3 000
Total
$1 500
$10 500
$2 500
$1 500
$16 000
$6 000
$4 000
$4 000
$3 000
$17 000
$33,000
0 Village of Key Biscayne
Landscape Master Plan
Fee Schedule
Phase II
Task 3
Task 3 1
Task 3 2
Task 3 3
Task 3 4
Task 3 Total
Task 4
Task 4 1
Task 4 2
Task 4 3
Task 4 4
Task 4 5
Task 4 Total
Task 5
Task 5 1
Task 5 2
Task 5 Total
Phase II Total
Master Plan
Concept Development
Alternative Concepts
Order of Magnitude Costs
Preliminary Maintenance Analysis
VKB Meeting / Community Forum
Draft Landscape Master Plan
Refine Preferred Concept
Preliminary Design & Development Guidelines
Preliminary Implementation Strategies
Preliminary Landscape Management Strategy
VKB Meeting / Community Forum
Final Landscape Master Plan
Develop & Submit Final Document
• Landscape Plan Guidelines and Implementation
Strategy
• Landscape Management Strategy
Presentation to Village Council
2
Existing Additional
$0 $12 000
$0 $1 500
$0 $3 000
$0 $3 000
$0
$0
$0
$11 000
$0
$0
$14 500
$0
$6 000
$3 000
$3 000
$0
$3 000
$8 000
$0
$1 500
March 1 2006
Total
$12 000
$1 500
$3 000
$3 000
$19 500
$6 000
$3 000
$3 000
$11 000
$3 000
$26 000
$8 000
$14 500
$1 500
$24 000
$69 500
0 Village of Key Biscayne
Landscape Master Plan
Fee Schedule
March 1 2006
Phase III Implementation Existing Additional Total
Task 6 Develop early action projects N/A
Task 7 Preparation of a Request for Proposals* $3 000 $0 $3 000
7 1 Provide input into the Preparation of a Landscape
Maintenance Request for Proposal
7 2 Evaluation and Recommendation of Landscape
Maintenance Companies
Task 7 Total $3 000
Phase III Total $3,000
Project Total $105,500
(Includes the original Landscape Maintenance Plan fee of $42 500 and Additional Services fee of $63 000)
Optional Services
Final Concept Illustrative Vignettes $10 000
Fee Breakdown by Firm
Wallace Roberts & Todd LLC
Horticultural Consultant — Lisa Hammer
Irrigation Design Services
$80 500 00*
$17 000 00
$8 000 00
* Does not include costs for artists vignettes or development of any early action projects
3
Attachment C
Project Schedule
The proposed project timeframe is shown below idicating an estimated 9 months from project initiation It is estimated that each
of the major work tasks listed in the proposed approach will require between 1 and 3 months to complete with different tasks often
being conducted concurrently However key variables may extend this timeframe to approximately 12 months including but not
limited to the scheduling of community forums and advisory committee meetings and the time necessary for staff reviews and
public consensus building
1
I Discovery
Month Month Month Month Month Month Month Month Month
1 2 3 4 5 6 7 8 9
1 identify Project Parameters
1 1 I~ ck Off Meet nc
1 2 Data Gathennq
1 3 Data Rev env
1
Stakeho'aer Intery eAs
2 Existing Conditions
1
imentory & Ana ys s
1 8 Opportun t es Constra nts-vpolog e
1 Q Con munrty Forun <
II Master Plan
r 3 Concept Development
1
1 Alternat ve Concepts
5 2 Order of Magnitude Costs
r 3 3 Preliminary M ntenan e Ana ys s
3 1 Stee ng Com Con n unity Forur vtio
4 Draft Landscape Master Plan
-t 1 Refine Preferred C'ncept
") Pre immary Des gn & Dev Gu del nes
4 3 P e im nary Land cape Management Strateoy
4 4 Steer ng Com Commur ry Forum
5 Final Master Plan
i
1 1 F n LIG P Docurr ents
1
1 ' V lane Counci Presentation
III Implementation
6 Eraly Action Project Development
7 Preparation of Request for Proposals
7 1 input on Landscape Ma ntenance RFQ
7\ 1 Eva tilt on/Recommen at ons RFQ Responoants
,
•
•
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•
1
DELTA Canon
BUSINESS SOLUTIONS ® Author zed Deal e
Bill Rosari o
Senior Account Executive
2861 CORPORATE WAY
MIRAMAR, FL 33025
www yesdelta com
Cel (954) 274 6947
Tel (954) 885 0102
Fax (954) 364 1062
brosano @yesdelta com