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Home My Public Portal About04-01-2024 Village Board Agenda and PacketMeeting of the President and the Board of Trustees Monday, April 01, 2024 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom Agenda CALL TO ORDER, ROLL CALL, PLEDGE PRESIDENTIAL COMMENTS Proclaim April 2024 as Safe Digging Month Safe Digging Month Proclaim April 2 – 8, 2024 as Dark Sky Week Dark Sky Week Sasquatch Protection Proclamation TRUSTEES COMMENTS PUBLIC COMMENTS (3-5 Minutes) BUSINESS MEETING 1.APPROVAL OF AGENDA 2.CONSENT AGENDA 2.a.Minutes of the Board Meeting held on March 18, 2024. 03-18-2024 Village Board Minutes 2.b.Bills Paid and Bills Payable Reports for April 1, 2024. Bills Paid and Bills Payable Reports for April 1, 2024 2.c.Ordinance No. ____, increasing the Class “F” Liquor Licenses to 23 for Fuse’d to be located at 24402 W. Lockport Street, Unit 130. Fuse'd Liquor License Staff Report and Ordinance 2.d.Authorize the purchase of 30 Desktops from Dell Technologies in the amount of $24,512.40. Computer Replacement Staff Report 1 Meeting of the President and the Board of Trustees Page - 2 2.e.Release of Endurance Assurance Corp. Subdivision Bond No. EACX4030357 securing mass grading for the Riverstone development, as this bond has been replaced with Subdivision Bond No. EACX4030381. Endurance Riverstone Bond Release Staff Report 3.TRACY, JOHNSON & WILSON 3.a.Seeking Board consideration of a motion to authorize payment to Tracy, Johnson & Wilson in the amount of $3,864.27. Tracy, Johnson & Wilson 04-01-2024 4.EKL WILLIAMS & PROVENZALE, LLC 4.a.Seeking Board consideration of a motion to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $2,706.25. Ekl, Williams & Provenzale 04-01-2024 5.2024-2025 FISCAL YEAR BUDGET 5.a.Seeking Board consideration of a motion to open a Public Hearing on the 2024-2025 Fiscal Year Budget. Budget Ordinance 2024-2025 Village of Plainfield Fiscal Year 2025 Budget 5.b.Seeking Board consideration of a motion to close the Public Hearing and return to the regular business meeting. 5.c.Seeking Board consideration of a motion to approve Ordinance No. _____, adopting the Annual Budget for the Village of Plainfield for the 2024-2025 Fiscal Year. 6.2024 MEMORIAL DAY PARADE 6.a.Seeking Board consideration of a motion to approve the 2024 Memorial Parade and associated road closures to be held on Monday, May 27, 2024 at 10:45 a.m. 2024 Memorial Day Parade and Ceremony Staff Report 7.AUTUMN GLEN (CASE NUMBER 2037-121223.FP.SSA) 7.a.Seeking Board consideration of a motion to open a Public Hearing for the establishment of Special Service Area 48 for the Autumn Glen Subdivision, located at the southwest corner of Illinois Route 126 and Drauden Road. Autumn Glen DSSA Staff Report Packet 7.b.Seeking Board consideration of a motion to close the Public Hearing and return to the regular business meeting. 7.c.Seeking Board consideration of a motion to approve Ordinance No. _____, Establishment of Special Service Area Number 48, Autumn Glen Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection 2 Meeting of the President and the Board of Trustees Page - 3 Therewith. 8.LOCKLEY PARK (CASE NUMBER 2043-011924.FP.SSA) 8.a.Seeking Board consideration of a motion to open a Public Hearing for the establishment of Special Service Area 50 for the Lockley Park Subdivision, located at the southeast corner of 143rd Street and Steiner Road. Lockley Park DSSA Staff Report Packet 8.b.Seeking Board consideration of a motion to close the Public Hearing and return to the regular business meeting. 8.c.Seeking Board consideration of a motion to approve Ordinance No. _____, Establishment of Special Service Area Number 50, Lockley Park Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. 9.SPECIAL CENSUS 9.a.Seeking Board consideration of a motion to authorize the Village President to execute a Memorandum of Agreement Purchasing a Full Special Census from the United States Census for the estimated cost of $873,530.00. Special Census Staff Report ADMINISTRATOR'S REPORT MANAGEMENT SERVICES REPORT ENGINEER'S REPORT PLANNING DEPARTMENT REPORT BUILDING DEPARTMENT REPORT PUBLIC WORKS REPORT Seeking Board consideration of a motion to authorize the purchase of a commercial Husqvarna walk-behind concrete saw and a commercial Towmaster tilt trailer from McCann Industries, Inc. at a total cost not to exceed $31,633.80. Commercial Concrete Saw & Trailer Equipment Purchase Memo & Supporting Docs Seeking Board consideration of a motion to authorize the purchase of a commercial EDCO concrete grinder/vacuum unit from McCann Industries, Inc. at a total cost not to exceed $10,400.00. Commercial Concrete Grinder Equipment Purchase Memo & Supporting Doc Seeking Board consideration of a motion to approve Resolution No. _____, a Resolution for Improvement by Municipality under the Illinois Highway Code for the 3 Meeting of the President and the Board of Trustees Page - 4 2024 MFT Street Improvement Program. 2024 MFT Village Board Memo MFT Resolution & Supporting Doc Seeking Board consideration of a motion to authorize the Village President to award the 2024 MFT Street Improvement Program Contract to Austin Tyler Construction, Inc., the lowest responsible bidder, in an amount not to exceed $2,733,603.05, plus a $135,000.00 contingency (5%), for a total amount not to exceed $2,868,603.05. 2024 MFT Village Board Memo & Supporting Doc Seeking Board consideration of a motion to award the 2024 Non MFT Street Improvement Program Contract to PT Ferro Construction Company, the lowest responsible bidder, in an amount not to exceed $2,283,067.97, plus a $115,000.00 contingency (5%), for a total amount not to exceed $2,398,067.97. 2024 Non MFT Village Board Memo & Supporting Doc Seeking Board consideration of a motion to authorize the Village President to execute a Work Order with Strand Associates for the construction engineering services needed for the 2024 Street Improvement Program at a total cost not to exceed $285,679.96. 2024 Street Improvement Program Construction Services Memo & Supporting Doc Seeking Board consideration of a motion to approve the Certificate of Authority to Vote allowing Village Staff to contract with the State of Illinois for the purchase of road salt. 2024 Salt Purchase Authorization Memo & Supporting Docs Seeking Board consideration of a motion to authorize the Village President to execute a work order with Strand Associates, Inc. for Engineering Design Services for the 127th Street Bridge Emergency Repairs in a not-to-exceed amount of $131,120.00, including a 10% contingency. 127th St Bridge Emergency Repairs Engineering Memo & Supporting Doc POLICE CHIEF'S REPORT Seeking Board consideration of a motion to authorize the Village Administrator to execute an agreement with Stanard & Associates for services related to the Sergeants Promotion Exam for the total amount not to exceed $28,000.00. Stanard Sergeants Promotion Exam Staff Report and Contract Operations Report for February 2024 Police Operations Report for February 2024 ATTORNEY'S REPORT EXECUTIVE SESSION - Seeking Board consideration of a motion to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2(c)(11) to discuss pending litigation, not to reconvene. REMINDERS - •April 2 Plan Commission – 7:00 p.m. •April 8 Committee of the Whole Workshop – 7:00 p.m. •April 10 Evening with the Mayor – 5:00 p.m. at the Public Works Facility 4 Meeting of the President and the Board of Trustees Page - 5 •April 11 Historic Preservation Commission – 7:00 p.m. •April 15 Next Village Board Meeting – 7:00 p.m. 5 aim From the Office of u—.•...' 11'uI"u" I'i'U'u' John F.ArgoudelisVILLAGEOP PLAINFIELD Village President Call Before You Dig 11111111111,7 ULIE ILLINOIS ONE-CALL SYSTEM PROCLAMATION FOR SAFE DIGGING MONTH IN APRIL Whereas, April is recognized as "National Safe Digging Month", reminding homeowners and professional excavators in Illinois to call JULIE, Inc. (JULIE) at 8-1-1 before every digging project. This is a free call and service; and Whereas, notifying JULIE and observing safe digging practices can reduce incidents and the repercussions of striking an underground utility line, including costly delays, environmental or property damage, liability, personal injury and even loss of life; and Whereas, Earth Day and Arbor Day are excellent opportunities for residents in our community to give back to the environment by planting a tree or participating in other beautification projects, but it is imperative to notify JULIE at least two business days before putting a shovel in the ground, regardless of the size or depth of the project; and Whereas, the Village of Plainfield reminds homeowners of the four steps to safety; 1. Call JULIE at 8-1-1- before you dig; 2. Wait two business days; 3. Respect the marks; and 4. Dig with care; and Whereas, JULIE's call center agents are available to receive and process locate requests 24 hours a day, seven days a week at 8-1-1 and convenient, self-service online options are available at illinoislcall.com; and Whereas, the Village of Plainfield is a proud member of JULIE and thanks the not-for- profit organization for servicing 1.5 million requests annually, and congratulates the staff and members of the community for following safe digging procedures throughout the year; and Now, Therefore, I, John F. Argoudelis, Village President of Plainfield, on behalf of the Village Trustees, do hereby recognize April 2024 as Safe Digging Month in Plainfield and encourage residents and contractors to always call JULIE at 8-1-1 before digging. Date: April 1, 2024 i J John F. Argoudelis Village President 24401 W. Lockport Street Plainfield, IL 60544 Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfield-il.org 6 From the Office of 1-i...i John F.ArgoudelisVILLAGEOP PLAINFIELD Village President Proclamation 2024 Dark Sky Week Whereas, the aesthetic beauty and wonder of a natural night sky is a shared heritage ofall humankind, and Whereas, the experience ofstanding beneath a starry night sky encourages a growing interest in science and nature and can attract tourists to this region,providing an economic benefit to Plainfield; and Whereas, the Village ofPlainfield's Comprehensive plan has stated a goal to "Enhance the quality of life by building a relationship between human activities and the environment that minimizes the adverse impacts ofdevelopment on environmental resources and natural areas" and Whereas,light pollution represents a waste ofnatural resources amounting to at least$2 billion per year and contributes to diminished energy security, and Whereas, light pollution has scientifically-established economic and environmental consequences that result in significant impacts on the human health, safety, and ecology ofall communities, including Plainfield; and Whereas, the State ofIllinois has resolved to address the problem of light pollution by encouraging responsible lighting practices including using lights only where necessary, targeting light downward only where needed, reducing the intensity ofthe light, limiting the duration of the light using sensors and timers, and selecting lights that reduce harmful white and blue light infavor ofamber light, and Whereas, today the Village ofPlainfield joins the International Dark Sky Association to celebrate the night sky, raise awareness oflight pollution, and promote the use of environmentally responsible lighting around the world to encourage the protection of dark skies and responsible outdoor lighting. Now therefore, I, John F. Argoudelis, President of the Village of Plainfield, do hereby proclaim April 2 through April 8, 2024, as Dark Sky Week In the Village ofPlainfield. Dated this 1sr y ofApril 2024. Joh . Argoudelis, Village President 24401 W. Lockport Street Plainfield, IL 60544 Phone (815) 436-7093 Fax(815) 436-1950 Web www.plainfield-il.org 7 VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 18, 2024 AT:VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, T.RUANE, B.WOJOWSKI, M.BONUCHI, P.KALKANIS, R.KIEFER C.LARSON. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; S.THREEWITT, PUBLIC WORKS DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 60 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: Commented on the Irish Parade and thanked everyone that participated. Read a proclamation regarding a Cease Fire in Gaza. Chief Miller introduced: Officer of the Year – Sergeant Luke Ostreko Civilian of the Year – Noli Manejero TRUSTEES COMMENTS Trustee Kiefer requested an update on the Old Town Project. Director Threewitt gave an update on the Old Town Project and on tree protection and future enforcement. Trustee Ruane: Commented on the Irish Parade and thanked everyone that participated and especially thanked the Police Department and PEMA. Commented on the Police Awards and thanked Police Commissioner Greg Chapman for his efforts. PUBLIC COMMENTS (3-5 minutes) The following people requested a Cease Fire Resolution: 1) Mr. N. Khatid 2) M. Atri 3) Mr. Khan 4) Caitlyn Graff 5) Keith Larson 6) Ms. Khan 7) Mr. S. Kafor 8) Juhie Faheem 9) Ms. J. Khan 10)Ms. Z. Ali 11)Nancy Roberts 8 Village of Plainfield Meeting Minutes – March 18, 2024 Page 2 12)Ms. M. Ali 13)Mr. Ali 14)Mr. (name inaudible) 15)Sue Harvey 16)Peter Kozak-Rivera 17)Mr. M. Elalamy 18)Ms. Azeez 19)Mr. S.Ali 20)Mr. Ramoni 21)Mr. Odeh 22)Robin Caldwell 23)Mr. Z. Khan 24)Ms. M. Hassan BUSINESS MEETING 1)APPROVAL OF AGENDA Trustee Bonuchi moved to approve the Agenda. Second by Trustee Kalkanis. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. 2)CONSENT AGENDA Trustee Kalkanis moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on March 4, 2024. b)Bills Paid and Bills Payable Reports for March 18, 2024. c)Cash & Investment, Revenue, and Expenditure Reports for February 2024. d)Ordinance No. 3644, increasing the Class “E” Liquor Licenses to 12 for Nabby’s Restaurant and Catering located at 14802 S. Michigan Street, and Big Apple MT- Plainfield Corp located at 15521 S. Route 59. e)Ordinance No. 3645, Establishment of a Special Service Area Number 47, Riverstone Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. f)Authorize the additional payment of $619.89 to Fleet Safety Supply for the previously approved lighting and equipment for three (3) vehicles for the total cost not to exceed $37,902.04. g)Approval of legal fees for services rendered by Dunn, Martin & Miller, Ltd. for the 143rd Street East Extension for November 2023 totaling $8,961.00. h) Approval of appraisal services provided by Lorenz and Associates, Ltd. for the 143rd Street East Extension totaling $3,535.00. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. 3) KELLER FARM UNIT 1 FINAL PLAT (CASE NUMBER 2042-011724.FP/SSA) Director Melrose stated that the proposed final plat is consistent with the approved preliminary plat and complies with the requirements of the Village's Zoning Code and Subdivision Code and the approved Planned Development agreement. 9 Village of Plainfield Meeting Minutes – March 18, 2024 Page 3 Trustee Ruane moved to approve the final plat of subdivision for Keller Farm Subdivision Unit One, subject to the stipulations noted in the staff report. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Kalkanis, no; Kiefer, yes; Larson, yes. 4 yes, 2 no. Motion carried. Trustee Ruane moved to approve Resolution No. 1841, a Resolution Proposing the Establishment of Special Service Area Number 49, for the Keller Farm Subdivision, in Will County, in the Village of Plainfield and Providing for a Public Hearing and Other Procedures in Connection Therewith. Second by Trustee Larson. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Kalkanis, no; Kiefer, yes; Larson, yes. 4 yes, 2 no. Motion carried. 4) TERRIBAS - 16020 S. ROUTE 59 SPECIAL USE (CASE NO. 2040-010424.SU) Director Melrose stated that the petitioner, Terrabis, is seeking approval for a special use to permit an Adult-Use Cannabis Dispensary at 16020 S. Route 59. The applicant will be preserving the existing 3,140 square foot structure on the lot as well as maintaining the current general site layout. Representatives of the applicant gave a presentation highlighting the project, site plan, and security. The applicants answered questions from the Board. Trustee Ruane moved to approve Ordinance No. 3646, approving a special use permit for an Adult- Use Cannabis Dispensary for the property located at 16020 S. Route 59, contingent on the stipulations in the staff report. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, no; Bonuchi, yes; Kalkanis, no; Kiefer, yes; Larson, no; Argoudelis, yes. 4 yes, 3 no. Motion carried. 5)TEXT AMENDMENT Director Melrose stated that staff is proposing two text amendments to the zoning ordinance: one relating to accessory structures on jointly owned lots, and one relating to massage establishments. The first amendment would allow accessory structures to be built across common lot lines for parcels under common ownership in very specific situations. The next amendment to the zoning ordinance is to make a special use approval null and void if the subject property is found to be conducting illegal activity. Trustee Kiefer moved to approve Ordinance No. 3647, approving two text amendments, regarding accessory structures and illegal activity with special uses and massage establishments to the Village of Plainfield Zoning Ordinance as outlined in the staff report and attachments. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. At 9:12 p.m., Mayor Argoudelis called for a break. The meeting resumed at 9:19 p.m. ADMINISTRATOR'S REPORT Administrator Blakemore noted that the final proposed budget will be presented at the next Committee of the Whole Workshop. MANAGEMENT SERVICES REPORT No Report. 10 Village of Plainfield Meeting Minutes – March 18, 2024 Page 4 ENGINEER’S REPORT Mr. Derek Wold presented the Engineer’s Report for March 2024. PLANNING DEPARTMENT REPORT Trustee Wojowski moved to approve the proposed map as the Village of Plainfield 2024 Zoning Map. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. BUILDING DEPARTMENT REPORT Mr. Lonnie Spires presented the Building and Code Compliance Report for February 2024. PUBLIC WORKS REPORT Trustee Larson moved to authorize the purchase of a Kubota commercial utility vehicle from McCullough Implement Company at a total cost not to exceed $19,905.94. Second by Trustee Bonuchi. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to extend the Landscape Maintenance (Various Locations) Contract with Ramiro Guzman Landscaping, Inc. for the 2024 growing season in an amount not to exceed $98,543.17. Second by Trustee Kiefer. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute a Memorandum of Understanding Concerning Cost Sharing related to Na-Au-Say Township’s 2024 Cherry Road Surface Treatment Project between the Na-Au-Say Township Highway Department and the Village of Plainfield. Second by Trustee Kalkanis. Vote by roll call. Ruane, yes; Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT No Report. ATTORNEY’S REPORT No Report. Mayor Argoudelis read the reminders. Trustee Kiefer moved to adjourn. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:28 p.m. Michelle Gibas, Village Clerk 11 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice Amount 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001507 Paid by EFT # 3557 02/27/2024 03/25/2024 03/25/2024 1,455.00 Invoice Transactions 1 $1,455.00 10578 - INTERNAL REVENUE SERVICE 2024-00001512 Paid by Check # 133710 03/29/2024 03/29/2024 03/29/2024 53,044.51 Invoice Transactions 1 $53,044.51 10578 - INTERNAL REVENUE SERVICE 2024-00001512 Paid by Check # 133710 03/29/2024 03/29/2024 03/29/2024 32,064.00 Invoice Transactions 1 $32,064.00 10578 - INTERNAL REVENUE SERVICE 2024-00001512 Paid by Check # 133710 03/29/2024 03/29/2024 03/29/2024 7,498.66 Invoice Transactions 1 $7,498.66 10949 - PLAINFIELD POLICE PEN ACCT#4236- 2308 2024-00001515 Paid by Check # 133713 03/29/2024 03/29/2024 03/29/2024 25,560.98 Invoice Transactions 1 $25,560.98 10315 - DIVERSIFIED INVESTMENT ADVISORS 2024-00001509 Paid by Check # 133707 03/29/2024 03/29/2024 03/29/2024 22,179.70 10774 - METLIFE 2024-00001513 Paid by Check # 133711 03/29/2024 03/29/2024 03/29/2024 67.49 13243 - MISSION SQUARE 2024-00001514 Paid by Check # 133712 03/29/2024 03/29/2024 03/29/2024 13,700.01 Invoice Transactions 3 $35,947.20 11244 - UNITED WAY OF WILL COUNTY 2024-00001517 Paid by Check # 133715 03/29/2024 03/29/2024 03/29/2024 24.66 Invoice Transactions 1 $24.66 Accounts Payable by G/L Distribution Report Invoice Due Date Range 03/19/24 - 04/01/24 Invoice Description Fund 01 - General Fund Account 0201.999 - Miscellaneous Accounts Payable Account 0210.223 - Medicare W/H Payable FICA - FICA* Account 0210.223 - Medicare W/H Payable Totals Account 0210.238 - Police Pension W/H Payable Account 0210.220 - Federal W/H Payable Totals Account 0210.222 - FICA Payable FICA - FICA* Account 0210.222 - FICA Payable Totals Harris Account 0201.999 - Miscellaneous Accounts Payable Totals Account 0210.220 - Federal W/H Payable FICA - FICA* UNITED WAY - United Way of Will County Account 0210.243 - United Way Donations Totals Account 0210.246 - Child Support/Maintenance Assignment 457-METLIFE-PCT - Deferred Comp Metlife 457-ICMA-FLAT - Deferred Comp ICMA*Account 0210.241 - Deferred Comp. Plan Totals Account 0210.243 - United Way Donations POL PEN - Police Pension Annual* Account 0210.238 - Police Pension W/H Payable Totals Account 0210.241 - Deferred Comp. Plan 457-IPPFA-PCT - Deferred Comp IPPFA* Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 1 of 23 12 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11124 - STATE DISBURSEMENT UNIT 2024-00001516 Paid by Check # 133714 03/29/2024 03/29/2024 03/29/2024 2,331.03 12714 - WILL COUNTY CIRCUIT CLERK'S OFFICE 2024-00001519 Paid by Check # 133717 03/29/2024 03/29/2024 03/29/2024 471.77 Invoice Transactions 2 $2,802.80 11154 - SWAHM-INSURANCE 2024-00001538 Edit 04/01/2024 04/01/2024 273,000.02 Invoice Transactions 1 $273,000.02 13468 - APLINGTON, KAUFMAN, MCCLINTOCK, STEELE & BARRY LTD 2024-00001508 Paid by EFT # 3546 03/29/2024 03/29/2024 03/29/2024 213.05 10427 - GLENN B STEARNS, CHAPTER 13 TRUSTEE 2024-00001510 Paid by Check # 133708 03/29/2024 03/29/2024 03/29/2024 355.38 Invoice Transactions 2 $568.43 11266 - VILLAGE OF PLAINFIELD 2024-00001518 Paid by Check # 133716 03/29/2024 03/29/2024 03/29/2024 2,618.76 Invoice Transactions 1 $2,618.76 11154 - SWAHM-INSURANCE 2024-00001538 Edit 04/01/2024 04/01/2024 (71,447.74) Invoice Transactions 1 ($71,447.74) 13173 - TODD'S TOWING & RECOVERY LLC 2024-00001523 Edit 02/23/2024 04/01/2024 700.00 Invoice Transactions 1 $700.00 MEREDITH MOON 2024-00001525 Edit 03/13/2024 04/01/2024 5.00 Invoice Transactions 1 $5.00 10578 - INTERNAL REVENUE SERVICE 2024-00001490 Paid by EFT # 3453 03/22/2024 03/22/2024 03/22/2024 3,031.40 Invoice Transactions 1 $3,031.40 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001503 Paid by EFT # 3553 02/27/2024 03/25/2024 03/25/2024 539.95 Invoice Transactions 1 $539.95 CHILD SUPPORT - Child Support Wage Assignment* Account 0210.248 - Wage Assignment Totals Account 0210.249 - Flex 125-FSA FSA MED PT - Flex Spending - WEX*Account 0210.249 - Flex 125-FSA Totals Account 0210.247 - Employee Insurance Benefit Totals Account 0210.248 - Wage Assignment WAGE ASSIG 2 - Wage Assignment WAGE ASSIGN - Wage Assignments SPOUSAL SUP - Spousal/Maintenance Support Account 0210.246 - Child Support/Maintenance Assignment Totals Account 0210.247 - Employee Insurance Benefit April 2024 Insurance Account 0600.602 - Administrative Fines(P-Tickets) Totals Unit 04 - Administration/Finance Division 02 - Administration Program Account 2000 - FICA 4 Tows 02/02/24 - 02/23/24 Account 0220.250 - Police Tow Fee Totals Account 0600.602 - Administrative Fines(P-Tickets) Overpayment of Admin. Ticket Account 0210.299 - Payroll Insurance Adjustment April 2024 Insurance Account 0210.299 - Payroll Insurance Adjustment Totals Account 0220.250 - Police Tow Fee Account 3000 - Travel/Training Totals Notice CP171 2nd QTR 2020 Account 2000 - FICA Totals Account 3000 - Travel/Training Pleckham Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 2 of 23 13 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10891 - OFF THE PRESS 131147 Edit 03/19/2024 04/01/2024 132.16 Invoice Transactions 1 $132.16 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001503 Paid by EFT # 3553 02/27/2024 03/25/2024 03/25/2024 190.00 Invoice Transactions 1 $190.00 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 106.13 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 66.16 Invoice Transactions 6 $408.61 13188 - CIVICPLUS LLC 295904 Edit 03/19/2024 04/01/2024 2,248.43 Invoice Transactions 1 $2,248.43 Invoice Transactions 11 $6,550.55 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001505 Paid by EFT # 3555 02/27/2024 03/25/2024 03/25/2024 400.00 Invoice Transactions 1 $400.00 Invoice Transactions 1 $400.00 12957 - GARVEY'S OFFICE PRODUCTS PINV2543986 Edit 03/12/2024 04/01/2024 54.99 Invoice Transactions 1 $54.99 12610 - COSMOPOLITAN CLEANING & MAINTENANCE 8686 Edit 03/13/2024 04/01/2024 2,375.00 12324 - TERMINIX PROCESSING CENTER 444233392 Edit 03/05/2024 04/01/2024 180.00 Account 5015 - Dues & Subscriptions Pleckham Account 5015 - Dues & Subscriptions Totals Account 8035 - Maintenance Contracts/Lease Account 5005 - Office Supplies/Postage VH Window Envelopes Account 5005 - Office Supplies/Postage Totals Account 8135 - Contractual Services Totals Division 02 - Administration Program Totals Division 03 - Community Relations Program Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8135 - Contractual Services Municode Pages 09/25/23 Base 06/25/23- 09/24/23 Overage Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Account 8135 - Contractual Services March 2024 VH Pest Control Division 04 - Facility Management Program Account 5000 - Building Supplies Building Maintenance Supplies Account 5000 - Building Supplies Totals Account 5015 - Dues & Subscriptions De Boni Account 5015 - Dues & Subscriptions Totals Division 03 - Community Relations Program Totals Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 3 of 23 14 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 2 $2,555.00 Invoice Transactions 3 $2,609.99 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001507 Paid by EFT # 3557 02/27/2024 03/25/2024 03/25/2024 445.00 Invoice Transactions 1 $445.00 10840 - NABBY'S RESTAURANT 2024-00001494 Paid by Check # 133706 03/22/2024 03/25/2024 03/25/2024 315.00 Invoice Transactions 1 $315.00 Invoice Transactions 2 $760.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001500 Paid by EFT # 3550 02/27/2024 03/25/2024 03/25/2024 249.00 Invoice Transactions 1 $249.00 10891 - OFF THE PRESS 131147 Edit 03/19/2024 04/01/2024 132.17 Invoice Transactions 1 $132.17 13325 - AMAZON CAPITAL SERVICES 1QLY-C7TG- CMRX Edit 03/01/2024 04/01/2024 244.35 Invoice Transactions 1 $244.35 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001500 Paid by EFT # 3550 02/27/2024 03/25/2024 03/25/2024 522.00 10190 - CDW GOVERNMENT, INC.NL58057 Edit 12/06/2023 04/01/2024 473.22 12756 - FRONTLINE PUBLIC SAFETY SOLUTIONS FL55858-4 Edit 02/02/2024 04/01/2024 9,999.00 Invoice Transactions 3 $10,994.22 11203 - TKB ASSOCIATES, INC.15287 Edit 03/21/2024 04/01/2024 3,300.00 Invoice Transactions 1 $3,300.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001500 Paid by EFT # 3550 02/27/2024 03/25/2024 03/25/2024 1,439.88 Invoice Transactions 1 $1,439.88 Invoice Transactions 8 $16,359.62 Account 8135 - Contractual Services Totals Division 06 - Human Resources Program Totals Division 08 - IT Program Account 3000 - Travel/Training Kastrantas Account 3000 - Travel/Training Totals Account 8070 - Public Relations Qtrly. Anniversaries Account 8070 - Public Relations Totals Division 04 - Facility Management Program Totals Division 06 - Human Resources Program Account 3000 - Travel/Training Harris Kastrantas Software Licensing Frontline Public Safety Annual Renewal Account 8031 - Software Licensing/Renewals Totals Account 8030 - Server/Network Supplies Server/Network Supplies Account 8030 - Server/Network Supplies Totals Account 8031 - Software Licensing/Renewals Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage VH Window Envelopes Account 5005 - Office Supplies/Postage Totals Division 09 - Legal Program Account 3000 - Travel/Training Kastrantas Account 9111 - Computers Totals Division 08 - IT Program Totals Account 8135 - Contractual Services Laserfiche Professional Services Account 8135 - Contractual Services Totals Account 9111 - Computers Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 4 of 23 15 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001504 Paid by EFT # 3554 02/27/2024 03/25/2024 03/25/2024 225.00 Invoice Transactions 1 $225.00 12847 - PITNEY BOWES INC.1024922566 Edit 03/05/2024 04/01/2024 18.26 11278 - WAREHOUSE DIRECT 5686802-0 Edit 03/15/2024 04/01/2024 69.76 Invoice Transactions 2 $88.02 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001498 Paid by EFT # 3548 02/27/2024 03/25/2024 03/25/2024 655.00 Invoice Transactions 1 $655.00 12679 - PLAINFIELD GAS N WASH PLAINFIELD LLC 2024-00001522 Edit 03/08/2024 04/01/2024 30.00 Invoice Transactions 1 $30.00 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 92.64 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 37.06 Invoice Transactions 6 $247.86 13126 - CAMIC JOHNSON, LTD.228 Edit 02/29/2024 04/01/2024 300.00 Invoice Transactions 1 $300.00 Invoice Transactions 12 $1,545.88 Invoice Transactions 37 $28,226.04 12847 - PITNEY BOWES INC.1024922566 Edit 03/05/2024 04/01/2024 18.25 10971 - PRESENTA PLAQUE 1527 Edit 02/27/2024 04/01/2024 506.97 McQuaid Account 3000 - Travel/Training Totals February 2024 Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 8035 - Maintenance Contracts/Lease 09/25/23 Base 06/25/23- 09/24/23 Overage Account 5015 - Dues & Subscriptions R. Miller Account 5015 - Dues & Subscriptions Totals Account 5020 - Gas/Oil/Mileage/Carwash Account 5005 - Office Supplies/Postage PD Postage Ink Office Supplies Account 5005 - Office Supplies/Postage Totals Division 09 - Legal Program Totals Unit 04 - Administration/Finance Totals Unit 05 - Police Department Account 8035 - Maintenance Contracts/Lease Totals Account 8065 - Legal Fees February 2024 Account 8065 - Legal Fees Totals Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Division 02 - Administration Program Account 5005 - Office Supplies/Postage PD Postage Ink Plaques Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 5 of 23 16 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 2 $525.22 10226 - CLEAN IMAGE CAR WASH 6545 Edit 03/05/2024 04/01/2024 12.00 12679 - PLAINFIELD GAS N WASH PLAINFIELD LLC 2024-00001522 Edit 03/08/2024 04/01/2024 15.00 Invoice Transactions 2 $27.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001501 Paid by EFT # 3551 02/27/2024 03/25/2024 03/25/2024 159.96 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001504 Paid by EFT # 3554 02/27/2024 03/25/2024 03/25/2024 160.74 12115 - COLLEY ELEVATOR COMPANY 255601 Edit 03/01/2024 04/01/2024 233.00 13428 - DJB JANITORIAL SUPPLY 48048 Edit 03/07/2024 04/01/2024 957.14 12957 - GARVEY'S OFFICE PRODUCTS PINV2542902 Edit 03/08/2024 04/01/2024 129.99 11238 - ULINE 175197598 Edit 03/05/2024 04/01/2024 310.92 11238 - ULINE 174844459 Edit 02/26/2024 04/01/2024 3,209.25 Invoice Transactions 7 $5,161.00 Invoice Transactions 11 $5,713.22 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001498 Paid by EFT # 3548 02/27/2024 03/25/2024 03/25/2024 390.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001504 Paid by EFT # 3554 02/27/2024 03/25/2024 03/25/2024 126.56 Invoice Transactions 2 $516.56 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001499 Paid by EFT # 3549 02/27/2024 03/25/2024 03/25/2024 245.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001500 Paid by EFT # 3550 02/27/2024 03/25/2024 03/25/2024 258.61 10882 - NOTARY PUBLIC ASSOCIATION 43852 Edit 02/08/2024 04/01/2024 251.80 10891 - OFF THE PRESS 131002 Edit 03/05/2024 04/01/2024 35.00 12847 - PITNEY BOWES INC.1024922566 Edit 03/05/2024 04/01/2024 18.26 11278 - WAREHOUSE DIRECT 5680728-0 Edit 03/06/2024 04/01/2024 79.07 11278 - WAREHOUSE DIRECT 5683630-0 Edit 03/12/2024 04/01/2024 86.90 Invoice Transactions 7 $974.64 12577 - STOP STICK, LTD 0032638-IN Edit 03/06/2024 04/01/2024 218.00 Invoice Transactions 1 $218.00 10226 - CLEAN IMAGE CAR WASH 6545 Edit 03/05/2024 04/01/2024 6.00 Account 5020 - Gas/Oil/Mileage/Carwash Gas/Oil/Mileage/Carwash February 2024 Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5005 - Office Supplies/Postage Totals Division 02 - Administration Program Totals Division 51 - Police Patrol Account 3000 - Travel/Training R. Miller Supplies PD Mail Sorter Building Supplies Account 8040 - Custodial Supplies/Building Maintenance Totals Account 8040 - Custodial Supplies/Building Maintenance Novak McQuaid PD Elevator Inspection Custodial Supplies Kastrantas PD Bus. Cards - Malcolm PD Postage Ink Office Supplies McQuaid Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage Zigterman Account 5010 - Replacement Supplies Totals Account 5020 - Gas/Oil/Mileage/Carwash Gas/Oil/Mileage/Carwash Office Supplies Account 5005 - Office Supplies/Postage Totals Account 5010 - Replacement Supplies Replacement Supplies Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 6 of 23 17 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12679 - PLAINFIELD GAS N WASH PLAINFIELD LLC 2024-00001522 Edit 03/08/2024 04/01/2024 450.00 Invoice Transactions 2 $456.00 11574 - SAFARILAND, LLC I24-008961 Paid by EFT # 3454 01/12/2024 03/19/2024 03/19/2024 208.50 11574 - SAFARILAND, LLC I24-008961-1 Paid by EFT # 3454 01/12/2024 03/19/2024 03/19/2024 20.10 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001499 Paid by EFT # 3549 02/27/2024 03/25/2024 03/25/2024 144.50 10413 - GALLS INC.027194950 Edit 03/27/2024 04/01/2024 233.96 10608 - JCM UNIFORMS 801647 Edit 03/15/2024 04/01/2024 57.00 10608 - JCM UNIFORMS 801359 Edit 03/15/2024 04/01/2024 119.50 10608 - JCM UNIFORMS 801648 Edit 03/15/2024 04/01/2024 35.95 10997 - RAY O'HERRON CO., INC.2329425 Edit 03/07/2024 04/01/2024 10.78 10997 - RAY O'HERRON CO., INC.2331142 Edit 03/15/2024 04/01/2024 (10.78) 10997 - RAY O'HERRON CO., INC.2331143 Edit 03/15/2024 04/01/2024 (33.29) 10997 - RAY O'HERRON CO., INC.2329486 Edit 03/08/2024 04/01/2024 (21.55) 10997 - RAY O'HERRON CO., INC.2329426 Edit 03/07/2024 04/01/2024 8.81 10997 - RAY O'HERRON CO., INC.2329427 Edit 03/07/2024 04/01/2024 242.97 10997 - RAY O'HERRON CO., INC.2328136 Edit 03/01/2024 04/01/2024 66.60 10997 - RAY O'HERRON CO., INC.2330955 Edit 03/14/2024 04/01/2024 33.29 10997 - RAY O'HERRON CO., INC.2331451 Edit 03/18/2024 04/01/2024 32.04 Invoice Transactions 16 $1,148.38 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 46.44 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 32.38 Invoice Transactions 6 $196.98 Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5095 - Uniforms/Clothing Holster - Wells Shipping February 2024 C. Sester C. Sester C. Sester Malcolm Malcolm Zigterman Heath Skalnik Patrol Malcolm Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8035 - Maintenance Contracts/Lease 09/25/23 Base 06/25/23- 09/24/23 Overage Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Emmett Skalnik C. Sester Malcolm Account 5095 - Uniforms/Clothing Totals Account 8060 - Vehicle Maintenance Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 7 of 23 18 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12536 - ILLINOIS SECRETARY OF STATE 2024-00001496 Paid by Check # 133704 03/20/2024 03/25/2024 03/25/2024 9.00 10666 - K & M TIRE 422235914 Edit 03/07/2024 04/01/2024 540.00 11020 - ROD BAKER FORD SALES, INC 43496 Edit 03/05/2024 04/01/2024 211.75 11020 - ROD BAKER FORD SALES, INC 43701 Edit 03/11/2024 04/01/2024 467.63 12229 - RON TIRAPELLI FORD INC 647344 Edit 03/13/2024 04/01/2024 291.24 12229 - RON TIRAPELLI FORD INC 646970 Edit 03/01/2024 04/01/2024 603.10 10487 - ADVANCE AUTO PARTS/AAP FINANCIAL SERVICES 6535405945664 Edit 02/28/2024 04/01/2024 180.97 Invoice Transactions 7 $2,303.69 Invoice Transactions 41 $5,814.25 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001498 Paid by EFT # 3548 02/27/2024 03/25/2024 03/25/2024 390.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001504 Paid by EFT # 3554 02/27/2024 03/25/2024 03/25/2024 353.12 10703 - MATT LEHMANN 2024-00001529 Edit 03/12/2024 04/01/2024 75.00 Invoice Transactions 3 $818.12 12847 - PITNEY BOWES INC.1024922566 Edit 03/05/2024 04/01/2024 18.26 11278 - WAREHOUSE DIRECT 5680730-0 Edit 03/06/2024 04/01/2024 26.69 Invoice Transactions 2 $44.95 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001504 Paid by EFT # 3554 02/27/2024 03/25/2024 03/25/2024 105.00 Invoice Transactions 1 $105.00 12679 - PLAINFIELD GAS N WASH PLAINFIELD LLC 2024-00001522 Edit 03/08/2024 04/01/2024 270.00 Invoice Transactions 1 $270.00 10767 - MENARDS INC. # 3182 38198 Edit 02/26/2024 04/01/2024 4.58 Invoice Transactions 1 $4.58 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 56.66 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 29.54 Division 51 - Police Patrol Totals Division 52 - Police Administration Account 3000 - Travel/Training R. Miller 2066 2000 2004 Account 8060 - Vehicle Maintenance Totals M20 Replacement plate 2068 2060 Vehicle Maintenance McQuaid Account 5015 - Dues & Subscriptions Totals Account 5020 - Gas/Oil/Mileage/Carwash February 2024 PD Postage Ink Office Supplies Account 5005 - Office Supplies/Postage Totals Account 5015 - Dues & Subscriptions McQuaid LEAD Homicide Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage Account 8035 - Maintenance Contracts/Lease 09/25/23 Base 06/25/23- 09/24/23 Overage Copy Overage 02/25/24 - 03/24/24 Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5040.002 - Crime Scene/Evidence Tech Supply Crime Scene/Evidence Tech Supplies Account 5040.002 - Crime Scene/Evidence Tech Supply Totals Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 8 of 23 19 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 33.04 Invoice Transactions 6 $207.86 10421 - GENUINE PARTS COMPANY 1236-114312 Edit 03/12/2024 04/01/2024 5.61 11020 - ROD BAKER FORD SALES, INC 43701 Edit 03/11/2024 04/01/2024 52.60 12270 - TINT TO U, INC 72102122 Edit 03/08/2024 04/01/2024 220.00 10139 - WEBB CHEVROLET PLAINFIELD 45038436 Edit 03/12/2024 04/01/2024 169.99 Invoice Transactions 4 $448.20 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001504 Paid by EFT # 3554 02/27/2024 03/25/2024 03/25/2024 260.10 13464 - INTERACTIVE DATA, LLC IN644990 Edit 02/29/2024 04/01/2024 113.10 Invoice Transactions 2 $373.20 Invoice Transactions 20 $2,271.91 10997 - RAY O'HERRON CO., INC.2330835 Edit 03/14/2024 04/01/2024 1,159.99 Invoice Transactions 1 $1,159.99 Invoice Transactions 1 $1,159.99 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001501 Paid by EFT # 3551 02/27/2024 03/25/2024 03/25/2024 1,034.41 Invoice Transactions 1 $1,034.41 12957 - GARVEY'S OFFICE PRODUCTS PINV2545220 Edit 03/14/2024 04/01/2024 93.60 10882 - NOTARY PUBLIC ASSOCIATION 45170 Edit 03/18/2024 04/01/2024 66.95 12847 - PITNEY BOWES INC.1024922566 Edit 03/05/2024 04/01/2024 18.26 11278 - WAREHOUSE DIRECT 5678042-0 Edit 03/05/2024 04/01/2024 36.53 11278 - WAREHOUSE DIRECT 5686801-0 Edit 03/15/2024 04/01/2024 100.95 11278 - WAREHOUSE DIRECT 5680729-1 Edit 03/11/2024 04/01/2024 86.84 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 2030 Vehicle Maintenance SRO3 2030 Account 8060 - Vehicle Maintenance Totals Copy Overage 11/25/23 - 12/24/23 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8060 - Vehicle Maintenance Account 5012 - Asset Seizure/Forfeiture Expense Totals Division 54 - Seizure/Forfeiture Totals Division 56 - Police Support Services Division 52 - Police Administration Totals Division 54 - Seizure/Forfeiture Account 5012 - Asset Seizure/Forfeiture Expense Uniforms Account 8250 - Background Check Services McQuaid Background Check Services Account 8250 - Background Check Services Totals Office Supplies Zambrano PD Postage Ink Office Supplies Office Supplies Account 3000 - Travel/Training Novak Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage Office Supplies Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 9 of 23 20 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11278 - WAREHOUSE DIRECT 5680729-0 Edit 03/06/2024 04/01/2024 55.80 Invoice Transactions 7 $458.93 12679 - PLAINFIELD GAS N WASH PLAINFIELD LLC 2024-00001522 Edit 03/08/2024 04/01/2024 15.00 12264 - WEX BANK 95595132 Edit 02/29/2024 04/01/2024 42.98 Invoice Transactions 2 $57.98 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001501 Paid by EFT # 3551 02/27/2024 03/25/2024 03/25/2024 150.00 10690 - LANDS' END BUSINESS OUTFITTERS SIN11876895 Edit 02/20/2024 04/01/2024 109.11 Invoice Transactions 2 $259.11 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 152.68 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 59.08 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 74.98 Invoice Transactions 6 $463.98 11020 - ROD BAKER FORD SALES, INC 43701 Edit 03/11/2024 04/01/2024 36.57 Invoice Transactions 1 $36.57 10997 - RAY O'HERRON CO., INC.2328137 Edit 02/15/2024 04/01/2024 87.30 Invoice Transactions 1 $87.30 Invoice Transactions 20 $2,398.28 11661 - CDS OFFICE TECHNOLOGIES INV1600324 Edit 03/15/2024 04/01/2024 1,875.00 Novak Uniforms Account 5095 - Uniforms/Clothing Totals Account 8035 - Maintenance Contracts/Lease February 2024 Gas/Oil/Mileage/Carwash Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5095 - Uniforms/Clothing Office Supplies Account 5005 - Office Supplies/Postage Totals Account 5020 - Gas/Oil/Mileage/Carwash Account 8060 - Vehicle Maintenance Totals Account 8266 - Chaplaincy Program Beagle Account 8266 - Chaplaincy Program Totals Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Account 8035 - Maintenance Contracts/Lease Totals Account 8060 - Vehicle Maintenance Vehicle Maintenance 09/25/23 Base 06/25/23- 09/24/23 Overage Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Division 56 - Police Support Services Totals Division 91 - Capital Account 9120 - Machinery and Equipment Havis Docking Station for Dell Squad Laptops Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 10 of 23 21 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11661 - CDS OFFICE TECHNOLOGIES INV1600324-A Edit 03/15/2024 04/01/2024 29.00 13122 - INSIGHT PUBLIC SECTOR 1101141424 Edit 02/28/2024 04/01/2024 399.00 10825 - MOTOROLA SOLUTIONS 8281837923 Edit 03/06/2024 04/01/2024 988.66 10825 - MOTOROLA SOLUTIONS 8281838241 Edit 03/07/2024 04/01/2024 362.16 13366 - ZULU NYLON GEAR 934 Edit 03/05/2024 04/01/2024 680.00 Invoice Transactions 6 $4,333.82 Invoice Transactions 6 $4,333.82 13173 - TODD'S TOWING & RECOVERY LLC 24-19768 Edit 02/05/2024 04/01/2024 175.00 12748 - WAREHOUSE 109 11107 Edit 11/30/2023 04/01/2024 500.00 Invoice Transactions 2 $675.00 Invoice Transactions 2 $675.00 Invoice Transactions 101 $22,366.47 10825 - MOTOROLA SOLUTIONS 8242020240201 Edit 03/01/2024 04/01/2024 10.00 Invoice Transactions 1 $10.00 12679 - PLAINFIELD GAS N WASH PLAINFIELD LLC 2024-00001522 Edit 03/08/2024 04/01/2024 30.00 Invoice Transactions 1 $30.00 10139 - WEBB CHEVROLET PLAINFIELD 45038293 Edit 03/01/2024 04/01/2024 43.62 10139 - WEBB CHEVROLET PLAINFIELD 45038306 Edit 03/04/2024 04/01/2024 130.65 Invoice Transactions 2 $174.27 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001501 Paid by EFT # 3551 02/27/2024 03/25/2024 03/25/2024 29.98 Invoice Transactions 1 $29.98 Invoice Transactions 5 $244.25 Invoice Transactions 5 $244.25 Shipping-Docking Station for Squad Laptops Rugged Brother Printers for Squad Cars KCSRT Radios KCSRT Radios Ballistic Shield Division 93 - Contingencies Totals Unit 05 - Police Department Totals Unit 07 - PEMA Account 9300 - Contingencies 24-0772 PD Awards Dinner Account 9300 - Contingencies Totals Account 9120 - Machinery and Equipment Totals Division 91 - Capital Totals Division 93 - Contingencies 2911 2911 Account 8060 - Vehicle Maintenance Totals Account 9300 - Contingencies Account 5020 - Gas/Oil/Mileage/Carwash February 2024 Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 8060 - Vehicle Maintenance Division 07 - PEMA Program Account 4000 - Telephone/Internet March 2024 Account 4000 - Telephone/Internet Totals Unit 07 - PEMA Totals Unit 08 - Street Department Division 02 - Administration Program Account 3000 - Travel/Training Novak Account 9300 - Contingencies Totals Division 07 - PEMA Program Totals Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 11 of 23 22 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 13277 - JOSE TORRES 2024-00001528 Edit 03/07/2024 04/01/2024 125.10 12191 - STEVE SILUNAS 2024-00001531 Edit 03/08/2024 04/01/2024 65.00 13282 - TOMASZ TOPOR 2024-00001532 Edit 03/08/2024 04/01/2024 27.00 Invoice Transactions 3 $217.10 13340 - PITNEY BOWES - POSTAGE 2024-00001493 Paid by EFT # 3545 03/19/2024 03/19/2024 03/19/2024 50.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 9.04 12957 - GARVEY'S OFFICE PRODUCTS PINV2522601 Edit 01/19/2024 04/01/2024 17.60 11938 - PITNEY BOWES, INC. 3106586901 Edit 03/19/2024 04/01/2024 61.07 Invoice Transactions 4 $137.71 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 60.00 Invoice Transactions 1 $60.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 15.24 Invoice Transactions 1 $15.24 Invoice Transactions 9 $430.05 11888 - WORLD FUEL SERVICES 5248443-41501 Edit 03/08/2024 04/01/2024 15,927.44 Invoice Transactions 1 $15,927.44 10767 - MENARDS INC. # 3182 38589 Edit 03/06/2024 04/01/2024 24.26 13269 - WHITMORE ACE HARDWARE #18556 637953 Edit 03/06/2024 04/01/2024 11.99 13269 - WHITMORE ACE HARDWARE #18556 637958 Edit 03/07/2024 04/01/2024 23.12 Invoice Transactions 3 $59.37 10180 - CARGILL INC.-SALT DIVISION 2909262576 Edit 02/29/2024 04/01/2024 17,635.36 10180 - CARGILL INC.-SALT DIVISION 2909070623 Edit 01/25/2024 04/01/2024 67,465.04 NTEA Conference Truck Convention Transportation and Highway Engineering Conf. Account 3000 - Travel/Training Totals Account 5020 - Gas/Oil/Mileage/Carwash Threewitt Account 5020 - Gas/Oil/Mileage/Carwash Totals Division 02 - Administration Program Totals Account 5005 - Office Supplies/Postage Totals Account 5015 - Dues & Subscriptions Threewitt Account 5015 - Dues & Subscriptions Totals Account 5005 - Office Supplies/Postage PW Postage Threewitt Office Supplies PW Postage Meter 02/08/24 - 05/07/24 Account 5040 - Supplies/Hardware Supplies Supplies Supplies Account 5040 - Supplies/Hardware Totals Division 60 - Street Maintenance Program Account 5020 - Gas/Oil/Mileage/Carwash Gas/Oil/Mileage/Carwash Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5040.003 - Supplies/Hardware-Salt Purchase Apprvd @ 11/20/23 BM. 23- 24 Cargill Salt Purchase. Apprvd @ 11/20/23 BM. 23- 24 Cargill Salt Purchase. Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 12 of 23 23 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10180 - CARGILL INC.-SALT DIVISION 2909295528 Edit 03/08/2024 04/01/2024 17,600.78 10180 - CARGILL INC.-SALT DIVISION 2909319497 Edit 03/14/2024 04/01/2024 5,299.88 Invoice Transactions 4 $108,001.06 10953 - PLAINFIELD SIGNS, INC.19444 Edit 02/09/2024 04/01/2024 30.00 Invoice Transactions 1 $30.00 13128 - 119TH STREET MATERIALS LLC 108670 Edit 03/09/2024 04/01/2024 74.00 Invoice Transactions 1 $74.00 10218 - CINTAS CORPORATION #344 4186472373 Edit 03/14/2024 04/01/2024 130.52 10218 - CINTAS CORPORATION #344 4185728550 Edit 03/07/2024 04/01/2024 133.52 Invoice Transactions 2 $264.04 10437 - GRAINGER 9049546394 Edit 03/12/2024 04/01/2024 463.71 12229 - RON TIRAPELLI FORD INC 647346 Edit 03/13/2024 04/01/2024 453.47 Invoice Transactions 2 $917.18 10441 - GRAYBAR 9336215575 Edit 03/01/2024 04/01/2024 4,471.10 Invoice Transactions 1 $4,471.10 13019 - FOX LANDSCAPE SUPPLY, LLC 3783 Edit 03/14/2024 04/01/2024 64.00 13019 - FOX LANDSCAPE SUPPLY, LLC 3793 Edit 03/14/2024 04/01/2024 36.00 Invoice Transactions 2 $100.00 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 33.32 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 14.77 Account 5060 - Aggregate Materials Aggregate Materials Account 5060 - Aggregate Materials Totals Account 5095 - Uniforms/Clothing Account 5040.003 - Supplies/Hardware-Salt Purchase Totals Account 5055 - Street Sign Maintenance Street Sign Maintenance Account 5055 - Street Sign Maintenance Totals Apprvd @ 11/20/23 BM. 23- 24 Cargill Salt Purchase. Apprvd @ 11/20/23 BM. 23- 24 Cargill Salt Purchase. Streetlight Fixtures for Wallin Dr. Account 8130 - Street/Traffic Light Maintenance Totals Account 8131 - Street Maintenance Topsoil 1086 3001 Account 8060 - Vehicle Maintenance Totals Account 8130 - Street/Traffic Light Maintenance Uniforms Uniforms Account 5095 - Uniforms/Clothing Totals Account 8060 - Vehicle Maintenance Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Straw Blanket Account 8131 - Street Maintenance Totals Account 8135 - Contractual Services 09/25/23 Base 06/25/23- 09/24/23 Overage Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 13 of 23 24 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 18.23 10760 - MEADE ELECTRIC COMPANY 707951 Edit 03/08/2024 04/01/2024 2,028.20 10760 - MEADE ELECTRIC COMPANY 707952 Edit 03/08/2024 04/01/2024 1,602.67 Invoice Transactions 8 $3,741.50 12101 - HENDERSON PRODUCTS INC 395123 Edit 03/05/2024 04/01/2024 212.43 10585 - INTERSTATE ALL BATTERY CENTER 1915201039697 Edit 03/18/2024 04/01/2024 139.95 13222 - MCCULLOUGH IMPLEMENT COMPANY P06821 Edit 03/13/2024 04/01/2024 211.68 13222 - MCCULLOUGH IMPLEMENT COMPANY P06752 Edit 03/08/2024 04/01/2024 212.23 10767 - MENARDS INC. # 3182 38980 Edit 03/14/2024 04/01/2024 540.38 11028 - RUSSO POWER EQUIPMENT SPI20529952 Edit 03/07/2024 04/01/2024 575.62 Invoice Transactions 6 $1,892.29 Invoice Transactions 31 $135,477.98 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 76.00 11028 - RUSSO POWER EQUIPMENT SPI20544751 Edit 03/18/2024 04/01/2024 138.39 Invoice Transactions 2 $214.39 10093 - ARBOR TEK LANDSCAPE SERVICES, INC. 21121 Edit 03/18/2024 04/01/2024 9,870.00 Invoice Transactions 1 $9,870.00 Invoice Transactions 3 $10,084.39 Invoice Transactions 43 $145,992.42 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001502 Paid by EFT # 3552 02/27/2024 03/25/2024 03/25/2024 829.00 Invoice Transactions 1 $829.00 10891 - OFF THE PRESS 131147 Edit 03/19/2024 04/01/2024 132.17 11278 - WAREHOUSE DIRECT 5686489-0 Edit 03/15/2024 04/01/2024 23.46 Invoice Transactions 2 $155.63 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Equipment Maintenance Account 8160 - Equipment Maintenance Totals Division 60 - Street Maintenance Program Totals 1075 Equipment Maintenance Mowers Equipment Maintenance Equipment Maintenance Drauden Traffic Circle Rte. 30 @ 127th Account 8135 - Contractual Services Totals Account 8160 - Equipment Maintenance Account 8135 - Contractual Services 911 Trimming of Large Trees @ Various Locations Thruout Account 8135 - Contractual Services Totals Division 62 - Forestry Program Totals Division 62 - Forestry Program Account 5040 - Supplies/Hardware Threewitt Supplies Account 5040 - Supplies/Hardware Totals Office Supplies Account 5005 - Office Supplies/Postage Totals Account 5015 - Dues & Subscriptions Proulx Account 3000 - Travel/Training Totals Account 5005 - Office Supplies/Postage VH Window Envelopes Unit 08 - Street Department Totals Unit 09 - Community Development Division 20 - Planning Program Account 3000 - Travel/Training Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 14 of 23 25 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001502 Paid by EFT # 3552 02/27/2024 03/25/2024 03/25/2024 692.35 Invoice Transactions 1 $692.35 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 60.58 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 29.54 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 31.66 Invoice Transactions 6 $210.40 10953 - PLAINFIELD SIGNS, INC.19549 Edit 03/25/2024 04/01/2024 235.00 Invoice Transactions 1 $235.00 13249 - HOUSEAL LAVIGNE ASSOCIATES, LLC 6922 Edit 03/13/2024 04/01/2024 5,795.00 Invoice Transactions 1 $5,795.00 Invoice Transactions 12 $7,917.38 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001506 Paid by EFT # 3556 02/27/2024 03/25/2024 03/25/2024 2,130.00 Invoice Transactions 1 $2,130.00 13340 - PITNEY BOWES - POSTAGE 2024-00001493 Paid by EFT # 3545 03/19/2024 03/19/2024 03/19/2024 50.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 (1.30) 12957 - GARVEY'S OFFICE PRODUCTS PINV2522601 Edit 01/19/2024 04/01/2024 17.61 12957 - GARVEY'S OFFICE PRODUCTS PINV2522421 Edit 01/19/2024 04/01/2024 48.79 10891 - OFF THE PRESS 130950 Edit 03/21/2024 04/01/2024 861.46 Proulx Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Account 8035 - Maintenance Contracts/Lease Totals Account 5015 - Dues & Subscriptions Totals Account 8035 - Maintenance Contracts/Lease 09/25/23 Base 06/25/23- 09/24/23 Overage Copy Overage 02/25/24 - 03/24/24 Division 21 - Building Program Account 3000 - Travel/Training Spires Account 3000 - Travel/Training Totals Account 8097 - Special Projects and Programs Comp. Plan-Board Approved 07/18/2022 (01/2024) Account 8097 - Special Projects and Programs Totals Division 20 - Planning Program Totals Account 8050 - Legal Notices Legal Notices Account 8050 - Legal Notices Totals Building Dept. "Approved" Labels Account 5005 - Office Supplies/Postage PW Postage Threewitt Office Supplies Office Supplies Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 15 of 23 26 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 11938 - PITNEY BOWES, INC. 3106586901 Edit 03/19/2024 04/01/2024 61.05 Invoice Transactions 6 $1,037.61 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001506 Paid by EFT # 3556 02/27/2024 03/25/2024 03/25/2024 120.00 Invoice Transactions 1 $120.00 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 33.32 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 18.23 Invoice Transactions 6 $110.63 Invoice Transactions 14 $3,398.24 Invoice Transactions 26 $11,315.62 Invoice Transactions 230 $571,987.08 10578 - INTERNAL REVENUE SERVICE 2024-00001512 Paid by Check # 133710 03/29/2024 03/29/2024 03/29/2024 5,731.00 Invoice Transactions 1 $5,731.00 10578 - INTERNAL REVENUE SERVICE 2024-00001512 Paid by Check # 133710 03/29/2024 03/29/2024 03/29/2024 3,604.22 Invoice Transactions 1 $3,604.22 10578 - INTERNAL REVENUE SERVICE 2024-00001512 Paid by Check # 133710 03/29/2024 03/29/2024 03/29/2024 842.92 Invoice Transactions 1 $842.92 10315 - DIVERSIFIED INVESTMENT ADVISORS 2024-00001509 Paid by Check # 133707 03/29/2024 03/29/2024 03/29/2024 1,534.59 PW Postage Meter 02/08/24 - 05/07/24 Account 5005 - Office Supplies/Postage Totals Account 5015 - Dues & Subscriptions Account 8135 - Contractual Services Totals Division 21 - Building Program Totals Unit 09 - Community Development Totals Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Spires Account 5015 - Dues & Subscriptions Totals Account 8135 - Contractual Services 09/25/23 Base 06/25/23- 09/24/23 Overage Account 0210.223 - Medicare W/H Payable FICA - FICA* Account 0210.223 - Medicare W/H Payable Totals Account 0210.241 - Deferred Comp. Plan Account 0210.220 - Federal W/H Payable Totals Account 0210.222 - FICA Payable FICA - FICA* Account 0210.222 - FICA Payable Totals Fund 01 - General Fund Totals Fund 02 - Water and Sewer Fund Account 0210.220 - Federal W/H Payable FICA - FICA* 457-IPPFA-PCT - Deferred Comp IPPFA* Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 16 of 23 27 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 10774 - METLIFE 2024-00001513 Paid by Check # 133711 03/29/2024 03/29/2024 03/29/2024 410.91 13243 - MISSION SQUARE 2024-00001514 Paid by Check # 133712 03/29/2024 03/29/2024 03/29/2024 762.70 Invoice Transactions 3 $2,708.20 11244 - UNITED WAY OF WILL COUNTY 2024-00001517 Paid by Check # 133715 03/29/2024 03/29/2024 03/29/2024 1.34 Invoice Transactions 1 $1.34 11124 - STATE DISBURSEMENT UNIT 2024-00001516 Paid by Check # 133714 03/29/2024 03/29/2024 03/29/2024 336.46 Invoice Transactions 1 $336.46 11154 - SWAHM-INSURANCE 2024-00001538 Edit 04/01/2024 04/01/2024 31,759.71 Invoice Transactions 1 $31,759.71 11266 - VILLAGE OF PLAINFIELD 2024-00001518 Paid by Check # 133716 03/29/2024 03/29/2024 03/29/2024 229.26 Invoice Transactions 1 $229.26 13331 - CALVIN MUENCHOW 2024-00001527 Edit 03/11/2024 04/01/2024 96.00 Invoice Transactions 1 $96.00 13340 - PITNEY BOWES - POSTAGE 2024-00001493 Paid by EFT # 3545 03/19/2024 03/19/2024 03/19/2024 50.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 9.04 12957 - GARVEY'S OFFICE PRODUCTS PINV2522601 Edit 01/19/2024 04/01/2024 17.61 10652 - KENDALL COUNTY RECORDER 2024-00001521 Edit 02/29/2024 04/01/2024 57.00 10891 - OFF THE PRESS 131209 Edit 03/15/2024 04/01/2024 35.91 10891 - OFF THE PRESS 131147 Edit 03/19/2024 04/01/2024 198.25 11938 - PITNEY BOWES, INC. 3106586901 Edit 03/19/2024 04/01/2024 61.07 Invoice Transactions 7 $428.88 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 13.33 CHILD SUPPORT - Child Support Wage Assignment* Account 0210.246 - Child Support/Maintenance Assignment Totals Account 0210.247 - Employee Insurance Benefit April 2024 Insurance Account 0210.243 - United Way Donations UNITED WAY - United Way of Will County Account 0210.243 - United Way Donations Totals Account 0210.246 - Child Support/Maintenance Assignment 457-METLIFE-PCT - Deferred Comp Metlife 457-ICMA-FLAT - Deferred Comp ICMA*Account 0210.241 - Deferred Comp. Plan Totals Unit 10 - Water Department Division 02 - Administration Program Account 3000 - Travel/Training AWWA Training Account 3000 - Travel/Training Totals Account 0210.247 - Employee Insurance Benefit Totals Account 0210.249 - Flex 125-FSA FSA MED PT - Flex Spending - WEX* Account 0210.249 - Flex 125-FSA Totals Account 5020 - Gas/Oil/Mileage/Carwash Threewitt Utility Billing Bus. Cards VH Window Envelopes PW Postage Meter 02/08/24 - 05/07/24 Account 5005 - Office Supplies/Postage Totals Account 5005 - Office Supplies/Postage PW Postage Threewitt Office Supplies 4001401 Lien Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 17 of 23 28 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 1 $13.33 12731 - SENSUS USA, INC.ZA24003628 Edit 02/21/2024 04/01/2024 1,949.94 Invoice Transactions 1 $1,949.94 10767 - MENARDS INC. # 3182 38149 Edit 02/25/2024 04/01/2024 44.33 10767 - MENARDS INC. # 3182 38256 Edit 02/27/2024 04/01/2024 84.95 Invoice Transactions 2 $129.28 10131 - BAXTER & WOODMAN 0254858 Edit 01/23/2024 04/01/2024 1,350.00 10131 - BAXTER & WOODMAN 0255088 Edit 01/24/2024 04/01/2024 852.50 10131 - BAXTER & WOODMAN 0254855 Edit 01/23/2024 04/01/2024 157.50 Invoice Transactions 3 $2,360.00 Invoice Transactions 15 $4,977.43 10868 - NICOR 2024-00001530 Edit 02/22/2024 04/01/2024 378.65 Invoice Transactions 1 $378.65 11190 - UPS STORE 2024-00001524 Edit 03/05/2024 04/01/2024 264.42 Invoice Transactions 1 $264.42 12552 - CRASH CHAMPIONS 273005747 Edit 02/27/2024 04/01/2024 3,752.31 Invoice Transactions 1 $3,752.31 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 33.32 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 14.77 Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 5065 - Software General Water & Sanitary Assistance 2022 IDNR LMO2 Assistance Account 8225 - Engineering Fees Totals Division 02 - Administration Program Totals Equipment Maintenance Account 8160 - Equipment Maintenance Totals Account 8225 - Engineering Fees Mill St. Elevated Tank Replacement Software Support 04/17/24 - 04/16/25 Account 5065 - Software Totals Account 8160 - Equipment Maintenance Equipment Maintenance Repair of Water Division Truck #1076. Account 8060 - Vehicle Maintenance Totals Account 8135 - Contractual Services 09/25/23 Base 06/25/23- 09/24/23 Overage Account 5005 - Office Supplies/Postage Public Works EPA Samples Account 5005 - Office Supplies/Postage Totals Account 8060 - Vehicle Maintenance Division 30 - Water Distribution Program Account 4015 - Electricity/Gas Acct. 20-52-19-3395 0 Account 4015 - Electricity/Gas Totals Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 18 of 23 29 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 18.23 12848 - HYDROVISION TECHNOLOGY LLC 4 Edit 01/22/2024 04/01/2024 3,328.00 Invoice Transactions 7 $3,438.63 10063 - AMERICAN WATER 4000278271 Edit 03/04/2024 04/01/2024 884,376.05 10063 - AMERICAN WATER 4000278263 Edit 03/04/2024 04/01/2024 33,699.96 Invoice Transactions 2 $918,076.01 10437 - GRAINGER 9031021281 Edit 02/23/2024 04/01/2024 141.00 10756 - MCMASTER-CARR 22662969 Edit 02/23/2024 04/01/2024 163.13 10767 - MENARDS INC. # 3182 37996 Edit 02/21/2024 04/01/2024 34.99 10881 - NORWALK TANK CO.191368 Edit 02/26/2024 04/01/2024 4,479.40 Invoice Transactions 4 $4,818.52 13140 - MICROBAC LABORATORIES INC.C24001882 Edit 03/08/2024 04/01/2024 709.25 13140 - MICROBAC LABORATORIES INC.C24001391 Edit 02/23/2024 04/01/2024 671.50 Invoice Transactions 2 $1,380.75 Invoice Transactions 18 $932,109.29 Invoice Transactions 33 $937,086.72 13340 - PITNEY BOWES - POSTAGE 2024-00001493 Paid by EFT # 3545 03/19/2024 03/19/2024 03/19/2024 50.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 9.05 12957 - GARVEY'S OFFICE PRODUCTS PINV2522601 Edit 01/19/2024 04/01/2024 17.61 10891 - OFF THE PRESS 131209 Edit 03/15/2024 04/01/2024 35.91 10891 - OFF THE PRESS 131147 Edit 03/19/2024 04/01/2024 198.25 11938 - PITNEY BOWES, INC. 3106586901 Edit 03/19/2024 04/01/2024 61.07 February 2024 Account 8135.003 - Lake Michigan Water Purchase Totals Account 8185 - System Maintenance System Maintenance Mallard Point Repair 01/31/2024 Account 8135 - Contractual Services Totals Account 8135.003 - Lake Michigan Water Purchase February 2024 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 Division 30 - Water Distribution Program Totals Unit 10 - Water Department Totals Unit 11 - Sewer Department Account 8200 - EPA Analytical EPA Analytical EPA Analytical Account 8200 - EPA Analytical Totals System Maintenance System Maintenance Manhole for 127th Pump Station. Account 8185 - System Maintenance Totals Utility Billing Bus. Cards VH Window Envelopes PW Postage Meter 02/08/24 - 05/07/24 Division 02 - Administration Program Account 5005 - Office Supplies/Postage PW Postage Threewitt Office Supplies Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 19 of 23 30 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description Invoice Transactions 6 $371.89 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 13.33 Invoice Transactions 1 $13.33 10131 - BAXTER & WOODMAN 0255082 Edit 01/24/2024 04/01/2024 358.75 Invoice Transactions 1 $358.75 Invoice Transactions 8 $743.97 13269 - WHITMORE ACE HARDWARE #18556 637950 Edit 03/06/2024 04/01/2024 29.76 Invoice Transactions 1 $29.76 10767 - MENARDS INC. # 3182 38306 Edit 02/28/2024 04/01/2024 77.57 13236 - UNIFIRST FIRST AID & SAFETY H851683 Edit 02/21/2024 04/01/2024 84.80 Invoice Transactions 2 $162.37 10386 - FIRST ENVIRONMENTAL LABORATORIES, INC. 181600 Edit 02/27/2024 04/01/2024 78.00 Invoice Transactions 1 $78.00 12934 - COTG - A XEROX COMPANY IN4727779 Paid by Check # 133703 09/21/2023 03/25/2024 03/25/2024 33.31 12934 - COTG - A XEROX COMPANY IN5052239 Paid by Check # 133703 02/27/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4981240 Paid by Check # 133703 01/22/2024 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4798766 Paid by Check # 133703 10/23/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4858829 Paid by Check # 133703 11/17/2023 03/25/2024 03/25/2024 14.77 12934 - COTG - A XEROX COMPANY IN4929436 Paid by Check # 133703 12/22/2023 03/25/2024 03/25/2024 18.21 10145 - BOB BAISH EXCAVATING, INC.,2024-00001520 Edit 03/12/2024 04/01/2024 14,400.00 Invoice Transactions 7 $14,510.60 Account 5020 - Gas/Oil/Mileage/Carwash Threewitt Account 5020 - Gas/Oil/Mileage/Carwash Totals Account 8225 - Engineering Fees Account 5005 - Office Supplies/Postage Totals Account 5040 - Supplies/Hardware Supplies Wastewater First Aid Account 5040 - Supplies/Hardware Totals Division 40 - Sewer Treatment Program Account 5010 - Replacement Supplies Replacement Supplies Account 5010 - Replacement Supplies Totals Hawk Auto Pump Station Design Account 8225 - Engineering Fees Totals Division 02 - Administration Program Totals 09/25/23 Base 06/25/23- 09/24/23 Overage Copy Overage 02/25/24 - 03/24/24 Copy Overage 01/25/24 - 02/24/24 Copy Overage 10/25/23 - 11/24/23 Copy Overage 11/25/23 - 12/24/23 Account 5085 - Industrial Flow Monitor Industrials Account 5085 - Industrial Flow Monitor Totals Account 8135 - Contractual Services Base 12/25/23-01/24/24 Overage 09/25/23-12/24/23 2024 Berm Sanitary Force Main Repair Pmt. 1 App. 02/05/24 Account 8135 - Contractual Services Totals Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 20 of 23 31 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 12848 - HYDROVISION TECHNOLOGY LLC 2 Edit 01/22/2024 04/01/2024 1,664.00 12848 - HYDROVISION TECHNOLOGY LLC 3 Edit 01/22/2024 04/01/2024 2,080.00 12848 - HYDROVISION TECHNOLOGY LLC 5 Edit 01/22/2024 04/01/2024 1,664.00 10767 - MENARDS INC. # 3182 38594 Edit 03/06/2024 04/01/2024 129.70 11253 - USABLUEBOOK INV00298151 Edit 03/06/2024 04/01/2024 885.17 Invoice Transactions 5 $6,422.87 Invoice Transactions 16 $21,203.60 Invoice Transactions 24 $21,947.57 10111 - AUSTIN TYLER CONSTRUCTION, LLC 2024-00001526 Edit 03/01/2024 04/01/2024 527,711.29 Invoice Transactions 1 $527,711.29 Invoice Transactions 1 $527,711.29 12389 - UMB BANK NA 2024-00001533 Edit 03/01/2024 04/01/2024 750,000.00 Invoice Transactions 1 $750,000.00 12389 - UMB BANK NA 2024-00001533 Edit 03/01/2024 04/01/2024 196,875.00 Invoice Transactions 1 $196,875.00 Invoice Transactions 2 $946,875.00 Invoice Transactions 3 $1,474,586.29 Invoice Transactions 70 $2,478,833.69 12415 - AMERICAN TRAFFIC SOLUTIONS INV0071880 Edit 02/29/2024 04/01/2024 9,190.00 Invoice Transactions 1 $9,190.00 Invoice Transactions 1 $9,190.00 Account 8185 - System Maintenance Totals Division 40 - Sewer Treatment Program Totals Unit 11 - Sewer Department Totals Penn Rd. Sewer Backup 01/09/2024 Hazelcrest Sewer Backup 12/23/2023 Ottawa St. Sewer Backup System Maintenance System Maintenance Account 8185 - System Maintenance Account 9200.032 - 2015 Refunding-2008 Bond (Principal) Totals Account 9200.033 - 2015 Refunding-2008 Bond (Interest) PL15 Account 9200.033 - 2015 Refunding-2008 Bond (Interest) Totals Division 91 - Capital Totals Division 92 - Bonds Account 9200.032 - 2015 Refunding-2008 Bond (Principal) PL15 Unit 12 - Utility Expansion Division 91 - Capital Account 8133.009 - 143rd St. West Extension-Watermain 143rd St. West Extension Improvements Pmt. 1 Account 8133.009 - 143rd St. West Extension-Watermain Totals Account 8135 - Contractual Services Totals Division 00 - Non-Divisional Totals Division 91 - Capital Fund 11 - Capital Improvement Fund Unit 00 - Non-Departmental Division 00 - Non-Divisional Account 8135 - Contractual Services February 2024 Division 92 - Bonds Totals Unit 12 - Utility Expansion Totals Fund 02 - Water and Sewer Fund Totals Account 9112 - Sidewalk Curb & Bikepath Replace Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 21 of 23 32 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 13255 - CIVILTECH 53687 Edit 03/01/2024 04/01/2024 327.60 Invoice Transactions 1 $327.60 13222 - MCCULLOUGH IMPLEMENT COMPANY 2024-00001495 Paid by Check # 133705 03/13/2024 03/25/2024 03/25/2024 19,905.94 Invoice Transactions 1 $19,905.94 13465 - LORENZ AND ASSOCIATES, LTD.2024-00001491 Paid by Check # 133693 03/13/2024 03/19/2024 03/19/2024 3,535.00 13323 - DUNN, MARTIN & MILLER, LTD.2024-00001492 Paid by Check # 133688 03/13/2024 03/19/2024 03/19/2024 8,961.00 13477 - LINDA CHANTHABOURY 639 & 1003 Edit 12/22/2023 04/01/2024 2,650.00 13473 - LORINDA LATTY 816 Edit 01/05/2024 04/01/2024 1,000.00 13476 - THEODORE AMEGASHIE 1004 Edit 03/27/2024 04/01/2024 1,000.00 13469 - THOMAS P. ROWLEY JR.104 Edit 03/07/2024 04/01/2024 1,000.00 13471 - ZARVAN KARANJIA 516 Edit 01/05/2024 04/01/2024 650.00 13474 - BRIAN RILEY 931 Edit 01/05/2024 04/01/2024 1,400.00 13470 - CALYNN WILLIAMSON 512 Edit 01/05/2024 04/01/2024 850.00 13472 - DAVID WILSON 520 Edit 01/05/2024 04/01/2024 650.00 Invoice Transactions 10 $21,696.00 10387 - BANKCARD PROCESSING CENTER- OLD NAT'L BANK 2024-00001497 Paid by EFT # 3547 02/27/2024 03/25/2024 03/25/2024 550.50 10111 - AUSTIN TYLER CONSTRUCTION, LLC 2024-00001526 Edit 03/01/2024 04/01/2024 460,166.87 Invoice Transactions 2 $460,717.37 11472 - THE FIELDS ON CATON FARM, INC 3137 Edit 03/07/2024 04/01/2024 1,296.00 Invoice Transactions 1 $1,296.00 Invoice Transactions 16 $503,942.91 Invoice Transactions 17 $513,132.91 Invoice Transactions 17 $513,132.91 Account 9165.009 - 143rd St. East Extension 143rd St. East Appraisal Acquisition-Legal Fees 11/2023 Apprvd @ 3/18/23 BM. PW Forestry Kubota. Account 9120.008 - Machinery and Equipment-PW/Community Development Totals North Riverfront Trail Extension 09/30/23-02/23/24 Account 9112 - Sidewalk Curb & Bikepath Replace Totals Account 9120.008 - Machinery and Equipment-PW/Community Development CubeSmart Relocation CubeSmart Relocation CubeSmart Relocation Account 9165.009 - 143rd St. East Extension Totals CubeSmart Relocation CubeSmart Relocation CubeSmart Relocation CubeSmart Relocation CubeSmart Relocation Unit 00 - Non-Departmental Totals Fund 11 - Capital Improvement Fund Totals Fund 17 - Tax Increment Financing-Downtown Account 9180.001 - Beautification Improvements Village Hall Account 9180.001 - Beautification Improvements Totals Division 91 - Capital Totals Account 9165.033 - 143rd Street-West Extension Threewitt 143rd St. West Extension Improvements Pmt. 1 Account 9165.033 - 143rd Street-West Extension Totals Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 22 of 23 33 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice AmountInvoice Description 13269 - WHITMORE ACE HARDWARE #18556 637991 Edit 03/14/2024 04/01/2024 52.99 Invoice Transactions 1 $52.99 Invoice Transactions 1 $52.99 Invoice Transactions 1 $52.99 Invoice Transactions 1 $52.99 Invoice Transactions 318 $3,564,006.67Grand Totals Division 91 - Capital Totals Unit 00 - Non-Departmental Totals Fund 17 - Tax Increment Financing-Downtown Totals Unit 00 - Non-Departmental Division 91 - Capital Account 8135 - Contractual Services Downtown Trash Can Dolly Account 8135 - Contractual Services Totals Run by Kristin Partyka on 03/28/2024 12:15:41 PM Page 23 of 23 34 24401 W. Lockport Street Plainfield, IL 60544 Phone (815) 436-7093 Fax (815) 436-1950 Web www.plainfieldil.gov M E M O R A N D U M To: Board of Trustees From: Mayor Argoudelis Date: March 26, 2024 Subject: New Liquor License – Fuse’d We received a liquor license application for a Class F Liquor License for Fuse’d to be located at 24402 W. Lockport Street, Unit 130. A Class “F” Liquor License authorizes the retail sale of all alcoholic liquor for consumption on the premises when the primary business is that of a restaurant. The applicants are the current owners of several restaurants in Plainfield including Craft’d, Chop’d, and Khaos Brewing. The Plainfield Police Department conducted a background check on the applicants and reports no adverse or unfavorable information that might prohibit the Plainfield Liquor Commissioner from issuing a liquor license. I will place this item on the April 1, 2024 Village Board Meeting for formal consideration. With the Board’s concurrence, the following motion would be necessary: I move to adopt Ordinance No. , increasing the Class “F” Liquor Licenses to 23 for Fuse’d to be located at 24402 W. Lockport Street, Unit 130. JOHN F. ARGOUDELIS PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Patricia T. Kalkanis Richard Kiefer Cally J. Larson Tom Ruane Brian Wojowski 35 ORDINANCE NO. _______ AN ORDINANCE AMENDING CHAPTER 4 OF THE CODE OF ORDINANCES OF THE VILLAGE OF PLAINFIELD REGARDING ALCOHOLIC LIQUOR NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL AND KENDALL COUNTIES, ILLINOIS AS FOLLOWS: I. That Chapter 4, Article II, Section 4-22 (a) of the Code of Ordinances is hereby amended as follows: Class F: The number of licenses is changed from 22 to 23. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as required by law. This Ordinance shall be numbered as Ordinance No. _______. PASSED THIS 1ST DAY OF APRIL, 2024. AYES: NAYS: ABSENT: APPROVED THIS 1ST DAY OF APRIL, 2024. VILLAGE PRESIDENT ATTEST: VILLAGE CLERK 36 MEMORANDUM To: Mayor Argoudelis and Trustees From: James Kastrantas, Information Technology Director Date: 3/26/2024 Re: Annual Desktop and Laptop Refresh Background Findings The Village has over 250 desktops and laptops across all departments. It is best practices to replace these computers every 5 to 7 years. This allows our staff to have up to date computers to run the latest applications the Village utilizes. Currently we have 33% of our computers that are older than 6 years old and typically target between 30 to 40 to replace annually. We are looking to replace 30 desktops in this refresh cycle. Policy Considerations According to Section 2-43 (6) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The cost for the proposed replacement for the computers is $24,512.40. Funding for this purchase will be taken from the Information Technology Department computer replacement budget. The cost per computer per vendor was as follows: Dell CDWG Insight Cost for 30 desktops $24,512.40 $33,511.35 $32,820.51 Recommendation It is Staff’s recommendation that the Village Board direct the Village Administrator to authorize the purchase of the computers from Dell Technologies for 30 Desktops in the amount of $24,512.40. 37 Your quote is ready for purchase. Complete the purchase of your personalized quote through our secure online checkout before the quote expires on Apr. 25, 2024. You can download a copy of this quote during checkout. Place your order Quote No.3000173968133.1 Total $24,512.40 Customer #14187860 PO Number 2024-00000120 Quoted On Mar. 26, 2024 Expires by Apr. 25, 2024 Contract Name Dell Midwestern Higher Education Compact (MHEC) Master Agreement Contract Code C000000979569 Customer Agreement #MHEC-04152022 Deal ID 27360212 Sales Rep Daniel Miller Phone (800) 456-3355, 6180802 Email Daniel_Miller3@Dell.com Billing To ACCOUNTS PAYABLE VILLAGE OF PLAINFIELD 24401 W LOCKPORT ST PLAINFIELD, IL 60544-2313 Message from your Sales Rep Please use the Order button to securely place the order with your preferred payment method online. You may contact your Dell sales team if you have any questions. Thank you for shopping with Dell. Regards, Daniel Miller Product Unit Price Quantity Subtotal OptiPlex Small Form Factor (7010)$814.44 15 $12,216.60 OptiPlex Small Form Factor (7010)$819.72 15 $12,295.80 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 38 Subtotal: Shipping: Environmental Fee: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $24,512.40 $0.00 $0.00 $24,512.40 $0.00 $0.00 $24,512.40 License Subtotal for Commitment Term: $0.00 *Excludes Taxes Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 39 Unit Price Quantity Subtotal OptiPlex Small Form Factor (7010) Estimated delivery if purchased today: Apr. 11, 2024 Contract # C000000979569 Customer Agreement # MHEC-04152022 $814.44 15 $12,216.60 Description SKU Unit Price Quantity Subtotal OptiPlex Small Form Factor (7010)210-BFXG -15 - 13th Gen Intel Core i5-13400 (6+4 Cores/20MB/16T/2.5GHz to 4.6GHz/65W)338-CHBL -15 - Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish 619-ARSB -15 - No Microsoft Office License Included - 30 day Trial Offer Only 658-BCSB -15 - 16GB (1x16GB) DDR4 non ECC memory 370-AGFR -15 - M.2 2280 512GB PCIe NVMe Class 40 Solid State Drive 400-BOQF -15 - M.2 22x30 Thermal Pad 412-AAQT -15 - M2X3.5 Screw for SSD/DDPE 773-BBBC -15 - Intel Integrated Graphics 490-BBFG -15 - OptiPlex SFF with 180W Bronze Power Supply 329-BHPU -15 - System Power Cord (Philipine/TH/US)450-AAOJ -15 - No Optical Drive 429-ABKF -15 - CMS Software not included 632-BBBJ -15 - Optional DisplayPort 382-BBKE -15 - No Keyboard Selected 580-AABG -15 - No Mouse Selected 570-AAAF -15 - No Cover Selected 325-BCZQ -15 - Dell Additional Software 658-BFPY -15 - ENERGY STAR Qualified 387-BBLW -15 - Dell Watchdog Timer 379-BEZG -15 - Quick Start Guide, OptiPlex Small Form 340-DDFL -15 - Trusted Platform Module (Discrete TPM Enabled)329-BBJL -15 - Shipping Material 340-CQYR -15 - Shipping Label 389-BBUU -15 - Regulatory Label for OptiPlex SFF 180W, FSJ 389-FBFX -15 - No Hard Drive Bracket, Dell OptiPlex 575-BBKX -15 - SW Driver, Intel Rapid Storage Technology, OptiPlex Small Form 658-BFQF -15 - Intel Core i5 Processor Label 340-CUEW -15 - Desktop BTO Standard shipment 800-BBIO -15 - Chassis Intrusion Switch 461-AAJL -15 - No Additional Add In Cards 382-BBHX -15 - Internal Speaker 520-AARD -15 - Intel Standard Manageability 631-ADPG -15 - Custom Configuration 817-BBBB -15 - EPEAT 2018 Registered (Silver)379-BDTO -15 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 40 Dell Limited Hardware Warranty Plus Service 803-8583 -15 - ProSupport: Next Business Day Onsite, 5 Years 803-8649 -15 - ProSupport: 7x24 Technical Support, 5 Years 803-8705 -15 - Thank you choosing Dell ProSupport. For tech support, visit //support.dell.com/ProSupport 989-3449 -15 - No Accidental Damage Selected 981-4619 -15 - Unit Price Quantity Subtotal OptiPlex Small Form Factor (7010) Estimated delivery if purchased today: Apr. 11, 2024 Contract # C000000979569 Customer Agreement # MHEC-04152022 $819.72 15 $12,295.80 Description SKU Unit Price Quantity Subtotal OptiPlex Small Form Factor (7010)210-BFXG -15 - 13th Gen Intel Core i5-13400 (6+4 Cores/20MB/16T/2.5GHz to 4.6GHz/65W)338-CHBL -15 - Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish 619-ARSB -15 - No Microsoft Office License Included - 30 day Trial Offer Only 658-BCSB -15 - 16GB (1x16GB) DDR4 non ECC memory 370-AGFR -15 - M.2 2280 512GB PCIe NVMe Class 40 Solid State Drive 400-BOQF -15 - M.2 22x30 Thermal Pad 412-AAQT -15 - M2X3.5 Screw for SSD/DDPE 773-BBBC -15 - Intel Integrated Graphics 490-BBFG -15 - OptiPlex SFF with 180W Bronze Power Supply 329-BHPU -15 - System Power Cord (Philipine/TH/US)450-AAOJ -15 - No Optical Drive 429-ABKF -15 - CMS Software not included 632-BBBJ -15 - Optional DisplayPort 382-BBKE -15 - Dell KB216 Wired Keyboard English 580-ADJC -15 - Dell Optical Mouse - MS116 (Black)570-ABIE -15 - No Cover Selected 325-BCZQ -15 - Dell Additional Software 658-BFPY -15 - ENERGY STAR Qualified 387-BBLW -15 - Dell Watchdog Timer 379-BEZG -15 - Quick Start Guide, OptiPlex Small Form 340-DDFL -15 - Trusted Platform Module (Discrete TPM Enabled)329-BBJL -15 - Shipping Material 340-CQYR -15 - Shipping Label 389-BBUU -15 - Regulatory Label for OptiPlex SFF 180W, FSJ 389-FBFX -15 - No Hard Drive Bracket, Dell OptiPlex 575-BBKX -15 - SW Driver, Intel Rapid Storage Technology, OptiPlex Small Form 658-BFQF -15 - Intel Core i5 Processor Label 340-CUEW -15 - Desktop BTO Standard shipment 800-BBIO -15 - Chassis Intrusion Switch 461-AAJL -15 - Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 41 No Additional Add In Cards 382-BBHX -15 - Internal Speaker 520-AARD -15 - Intel Standard Manageability 631-ADPG -15 - Custom Configuration 817-BBBB -15 - EPEAT 2018 Registered (Silver)379-BDTO -15 - Dell Limited Hardware Warranty Plus Service 803-8583 -15 - ProSupport: Next Business Day Onsite, 5 Years 803-8649 -15 - ProSupport: 7x24 Technical Support, 5 Years 803-8705 -15 - Thank you choosing Dell ProSupport. For tech support, visit //support.dell.com/ProSupport 989-3449 -15 - No Accidental Damage Selected 981-4619 -15 - Subtotal: Shipping: Environmental Fee: Estimated Tax: Total: $24,512.40 $0.00 $0.00 $0.00 $24,512.40 Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 42 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. Page 6 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 43 Hardware Software Services IT Solutions Brands Research Hub JAMES KASTRANTAS, Thank you for considering CDWG for your technology needs. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. Convert Quote to Order QUOTE #QUOTE DATE QUOTE REFERENCE CUSTOMER #GRAND TOTAL 1CDL7XD 3/26/2024 2024 COMPUTERREPLACEMENTS 12479087 $33,511.35 QUOTE DETAILS ITEM QTY CDW#UNIT PRICE EXT.PRICE Dell KB522 Business Multimedia - keyboard 15 4369184 $29.51 $442.65 Mfg. Part#: KB522-BK-US UNSPSC: 43211706 Contract: Sourcewell-3037653-State of IL Participating Agrmt (081419-CDW) Dell OptiPlex 7010 - SFF - Core i5 13500 2.5 GHz - vPro Enterprise - 16 GB 30 7411507 $915.92 $27,477.60 Mfg. Part#: WVYWT Contract: Sourcewell-3037653-State of IL Participating Agrmt (081419-CDW) Dell Upgrade from 3Y Next Business Day to 5Y ProSupport - extended service 30 4132272 $186.37 $5,591.10 Mfg. Part#: 808-3202 UNSPSC: 81112307 Electronic distribution - NO MEDIA Contract: Sourcewell-3037653-State of IL Participating Agrmt (081419-CDW) SUBTOTAL $33,511.35 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $33,511.35 PURCHASER BILLING INFO DELIVER TO Billing Address:VILLAGE OF PLAINFIELD ITACCOUNTS PAYABL24401 W LOCKPORT ST PLAINFIELD, IL 60544-2313Phone: (815) 436-7093 Payment Terms: Shipping Address:VILLAGE OF PLAINFIELDATTN:JAMES KASTRANTAS24401 W LOCKPORT STPLAINFIELD, IL 60544-2313Phone: (815) 436-7093 Shipping Method: Expeditors Deferred 3-5 Days Please remit payments to: CDW Government75 Remittance Drive Suite 1515Chicago, IL 60675-1515 44 Page 2 of 2 Sales Contact Info Sam Raes | (877) 465-3134 | sam.raes@cdwg.com Need Help? My Account Support Call 800.800.4239 About Us |Privacy Policy |Terms and Conditions This order is subject to CDW’s Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager ' 2024 CDWG LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239 45 Shipping address James Kastrantas Village of Plainfield 24401 W LOCKPORT ST PLAINFIELD,IL 60544-2313 US Summary Subtotal USD $32,226.60 Shipping Estimate USD $593.91 Tax USD $0.00 Total USD $32,820.51 Quote Information Quote Number:Quote Name:Date quote created: 227259092 Computer Replacements 26-Mar-2024 Reference number:Account Number:Account name: 74426328 10944418 Village of Plainfield Client name:Client E-mail Address: James Kastrantas jkastrantas@plainfieldil.gov My Account | | Help Contact us | 1.800.INSIGHT Thank you for your quote. Details about this quote are provided below. If you have any questions about your quote, feel free to reach out to your sales representative or Customer Service team at . 1.800.INSIGHT Please note, pricing and availability are subject to change without notice. All quotes will be reviewed and you will be notified of any discrepancies. Warranty Information Name:Phone:Email: James Kastrantas 815-230-2852 jkastrantas@plainfieldil.gov Shipping options Shipping carrier: Ground Billing address Rick Kaczanko Village of Plainfield 24401 W LOCKPORT ST PLAINFIELD,IL 60544-2313 US 815-436-7093-X | Order 90 items Material description Qty Unit price Total Contract: Open Market 30 USD $901.99 USD $27,059.70 46 Download our guide Watch a demo Schedule a demo Dell - OptiPlex 7010 - SFF - Core i5 13500 2.5 GHz - vPro Enterprise - 16 GB - SSD 512 GB Insight Part#:WVYWT Mfr #:WVYWT Dell - Upgrade from 3Y Next Business Day to 5Y ProSupport - extended service agreement - 5 years - on-site Insight Part#:808-3178 Mfr #:808-3178 30 USD $155.91 USD $4,677.30 Dell MS116 - mouse - USB - black Insight Part#:275-BBCB-KROG Mfr #:275-BBCB 15 USD $12.11 USD $181.65 Dell - KB216 - keyboard Insight Part#:KB216-BK-US Mfr #:KB216-BK-US 15 USD $20.53 USD $307.95 Effective Oct. 1, 2018 the U.S. government imposed tariffs on technology-related goods. Technology manufacturers are evaluating the impact on their cost and are providing us with frequent cost updates. For this reason, quote and ecommerce product pricing is subject to change as costs are updated. If you have any questions regarding the impact of the tariff on your pricing, please reach out to your sales team. Revolutionize the way you manage technology Let us show you how to maximize the value of your insight.com account Get the Newsletter 47 48 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice Amount 12254 - TRACY, JOHNSON & WILSON 128 Edit 03/11/2024 04/03/2024 1,773.25 12254 - TRACY, JOHNSON & WILSON 2024-00001536 Edit 03/11/2024 04/03/2024 1,755.00 Invoice Transactions 2 $3,528.25 Invoice Transactions 2 $3,528.25 Invoice Transactions 2 $3,528.25 Invoice Transactions 2 $3,528.25 12254 - TRACY, JOHNSON & WILSON 2024-00001534 Edit 12/12/2023 04/03/2024 97.50 12254 - TRACY, JOHNSON & WILSON 2024-00001535 Edit 03/11/2024 04/03/2024 238.52 Invoice Transactions 2 $336.02 Invoice Transactions 2 $336.02 Invoice Transactions 2 $336.02 Invoice Transactions 2 $336.02 Invoice Transactions 4 $3,864.27 Accounts Payable by G/L Distribution Report Invoice Due Date Range 04/03/24 - 04/03/24 Invoice Description Fund 01 - General Fund Unit 04 - Administration/Finance Division 02 - Administration Program Totals Unit 04 - Administration/Finance Totals Fund 01 - General Fund Totals Division 02 - Administration Program Account 8065 - Legal Fees VH Legal Fees 7560.001 Shrock, Phelps, et al. vs. VOP 7560-320L Account 8065 - Legal Fees Totals Fund 11 - Capital Improvement Fund Unit 00 - Non-Departmental Division 91 - Capital Account 9112 - Sidewalk Curb & Bikepath Replace Springbank Riverfront Trail ICC Permits 7560-155L Unit 00 - Non-Departmental Totals Fund 11 - Capital Improvement Fund Totals Grand Totals Springbank Riverfront Trail ICC Permits 7560-155L Account 9112 - Sidewalk Curb & Bikepath Replace Totals Division 91 - Capital Totals Run by Kristin Partyka on 03/28/2024 12:38:44 PM Page 1 of 1 49 Vendor Invoice No.Status Invoice Date G/L Date Payment Date Invoice Amount 13103 - EKL, WILLIAMS & PROVENZALE LLC 34 Edit 02/29/2024 04/02/2024 2,706.25 Invoice Transactions 1 $2,706.25 Invoice Transactions 1 $2,706.25 Invoice Transactions 1 $2,706.25 Invoice Transactions 1 $2,706.25 Invoice Transactions 1 $2,706.25 Accounts Payable by G/L Distribution Report Invoice Due Date Range 04/02/24 - 04/02/24 Invoice Description Fund 01 - General Fund Unit 04 - Administration/Finance Grand Totals Division 02 - Administration Program Totals Unit 04 - Administration/Finance Totals Fund 01 - General Fund Totals Division 02 - Administration Program Account 8065 - Legal Fees Client No. 4165-000 Board App. 04/26/2021 Account 8065 - Legal Fees Totals Run by Kristin Partyka on 03/28/2024 12:33:24 PM Page 1 of 1 50 ORDINANCE NO. AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR THE VILLAGE OF PLAINFIELD FOR THE FISCAL YEAR BEGINNING MAY 1, 2024. WHEREAS, the President and Board of Trustees of the Village of Plainfield having adopted the provisions of Sections 5/8-2.9.1 through 5/8-2.9.10 of Chapter 65 of the Illinois Compiled Statutes, providing for the appointment of a Municipal Budget Officer and the compilation and adoption of an annual budget; and, WHEREAS, pursuant to the statutes of the State of Illinois made and provided, an annual budget shall be passed by the corporate authorities of the Village of Plainfield in lieu of the passage of an annual appropriation ordinance; and, WHEREAS, the President and Board of Trustees have caused this tentative annual budget to be made available for public inspection and to be published in the manner required by Section 5/8-2.9.9 of Chapter 65 of the Illinois Compiled Statutes and have duly held a public hearing on said tentative annual budget on April 1, 2024; and, WHEREAS, the President and the Board of Trustees of the Village of Plainfield have reviewed the budget for the Fiscal Year 2024-2025 to be presented by the Village Administrator; and, WHEREAS, the President and the Board of Trustees of the Village of Plainfield believe the aforesaid budget proposed for Fiscal Year 2024-2025 to be in the best interest of the Village of Plainfield, NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF PLAINFIELD, WILL COUNTY, ILLINOIS, AS FOLLOWS: SECTION ONE: That the annual budget for the fiscal year 2024-2025 for the Village of Plainfield, Illinois, attached hereto and hereby made a part hereof as Exhibit "A", be and the same is hereby adopted and approved; and, SECTION TWO: That this Ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. PASSED: this day of April, 2024. Ayes: Nays: Absent: APPROVED: this day of April, 2024 ATTEST: ___________________________ ______________________________ Village Clerk Village President 51 24401 W. Lockport Street Plainfield, Illinois 60544 VILLAGE OF PLAINFIELD 2024-2025 FISCAL YEAR BUDGET 52 VILLAGE OFFICIALS PRESIDENT TRUSTEES Margie Bonuchi Cally J. Larson Patricia T. Kalkanis Tom Ruane Richard Kiefer Brian Wojowski Village Administrator Traci Pleckham Robert Miller Police Chief Scott Threewitt Public Works Director Lonnie Spires Building Official Jake Melrose Economic Development Director Jonathan Proulx Planning Director Village Clerk Joshua Blakemore Michelle Gibas FISCAL YEAR 2024-2025 BUDGET VILLAGE OF PLAINFIELD, ILLINOIS John F. Argoudelis Assistant Village Administrator/ Management Services Director 53 54 Riverfront As we continue to work on implementing the various aspects of the Riverfront Master Plan, we will see two major projects under construction at the Riverfront this year. The Lower DuPage River Watershed Coalition’s (LDRWC) $2.25 million river restoration project will begin this summer. The goal of their project is to improve the instream habitat and diversify flow patterns to support a healthy aquatic community. The project also includes stabilizing the riverbank and improving the riparian habitat. In addition, the Village received an Open Space Lands Acquisition and Development (OSLAD) grant from the Illinois Department of Natural Resources and will be constructing active and passive pergolas, trail connections, and interpretive signage just south of Lockport Street. Industrial The 143rd Street industrial corridor continued to move forward in 2023 with construction starting on the 350,000 square foot BP Chill Cold Storage facility. A developer has also submitted plans for a new 1.5 million square foot warehouse that will be under construction in late 2024. Two existing Plainfield industrial businesses are also expanding their operations, Performance Gear Systems and Allways Precision, thus showing the strength of the local industrial market. Residential The residential market in Plainfield continues to thrive with over 390 new homes permitted in 2023. The new Pulte subdivision, Bronk Farm, has built out multiple phases and houses are selling at a strong pace. The Village also approved Keller Farm which is a 405-unit subdivision, that will provide a mix of single-family housing and townhomes, along with an eight-acre commercial piece at Wallin Drive and Lockport Street. Two new townhome projects are also moving forward, Autumn Glen and Lockley Park, that will have a combined total of over 300 new townhomes. The multi-family/apartment sector saw the new Seasons at Plainfield complete their construction and occupancy for their project continues to be strong. Commercial The commercial opportunities for the Village continue to grow as several new projects progress. Hawk Auto was approved to construct four new dealerships in south Plainfield. Two of the dealerships, Volkswagen and Cadillac, have been confirmed. Woodman’s Food Market has submitted plans to construct a 240,000 square foot store at the northeast corner of 119th Street and Route 59. In addition to the market, Woodman’s is proposing a fuel center, convenience store, car wash, and oil change center. The commercial sector also saw several, smaller developments come through that total over 100,000 square feet of new commercial space in the community. 55 The Village is once again off to a strong start in 2024, with residential, commercial, and industrial development on the horizon. However, it will be important to monitor the following items and how they impact the Village budget: • With the addition of Woodman’s and Hawk Auto, the Village’s sales tax revenues will continue to increase. Sales tax revenues have exceeded property tax revenues as the Village’s highest revenue source since fiscal year 2022. However, we will continue to monitor the Governor’s proposal to eliminate the grocery tax and how this will impact the Village. • The development of the Village’s five-year capital plan stresses the need for a water/sewer rate increase to help offset the increases that the Village has absorbed from Illinois American Water for the past three years. • The new budget year will also bring gaming and cannabis revenues which will be used to support the capital fund. • Based on building permit numbers, we are starting the Special Census process with the count taking place in 2025. Finally, I want to thank the Mayor and Board of Trustees for all your hard work and feedback during the budget process. And a special thank you to the Directors and Staff for all their hard work and diligence in preparing the budget and throughout the year. The efforts of the Finance Department continue to keep the Village in a strong financial position. Thank you to the residents and businesses of Plainfield who allow us the privilege of public service to our wonderful community. I am proud of the steps we have taken to continue providing outstanding services to our residents and look forward to building upon that work in the next fiscal year. Sincerely, Joshua Blakemore Village Administrator 56 VILLAGE OF PLAINFIELD FISCAL YEAR 2024-2025 BUDGET TABLE OF CONTENTS ALL FUNDS REVENUES, EXPENDITURES & FUND BALANCES 1 REVENUE SUMMARY 3 EXPENSE SUMMARY 4 FINANCIAL POLICIES 5 DEBT RATINGS 14 SALARY CLASSIFICATION PLAN 15 STAFFING SCHEDULE 17 GENERAL FUND REVENUE NARRATIVE 18 REVENUE AND EXPENSE SUMMARY 25 REVENUE DETAIL 26 ADMINISTRATION/FINANCE NARRATIVE 29 BUDGET SUMMARY 36 BUDGET DETAIL 37 POLICE NARRATIVE 44 BUDGET SUMMARY 47 BUDGET DETAIL 48 STREETS NARRATIVE 55 BUDGET SUMMARY 58 BUDGET DETAIL 59 PLANNING NARRATIVE 62 BUDGET SUMMARY 65 BUDGET DETAIL 66 57 VILLAGE OF PLAINFIELD FISCAL YEAR 2024-2025 BUDGET TABLE OF CONTENTS BUILDING NARRATIVE 67 BUDGET SUMMARY 70 BUDGET DETAIL 71 WATER/SEWER OPERATIONS & UTILITY EXPANSION NARRATIVE 72 BUDGET SUMMARY 77 WATER AND SEWER REVENUE DETAIL 78 WATER BUDGET DETAIL 79 SEWER BUDGET DETAIL 81 UTILITY EXPANSION BUDGET DETAIL 83 CAPITAL FUND NARRATIVE 84 BUDGET SUMMARY 87 BUDGET DETAIL 88 OTHER FUNDS MISCELLANEOUS FUNDS SUMMARY 90 MOTOR FUEL TAX FUND BUDGET DETAIL 91 BOND AND INTEREST FUND BUDGET DETAIL 92 TORT IMMUNITY FUND BUDGET DETAIL 94 AUDIT FUND BUDGET DETAIL 95 POLICE PENSION FUND BUDGET DETAIL 96 D.A.R.E FUND BUDGET DETAIL 98 DOWNTOWN TAX INCREMENT FINANCING FUND BUDGET DETAIL 99 ROUTE 30 TAX INCREMENT FINANCING FUND BUDGET DETAIL 100 ALCOHOL ENFORCEMENT FUND BUDGET DETAIL 101 BUDGET FORECAST GENERAL FUND REVENUE AND EXPENSE FORECAST 102 WATER AND SEWER REVENUE AND EXPENSE FORECAST 103 STATISTICAL TRENDS REVENUE, EXPENSE AND FUND BALANCE RATIOS 104 58 Citizens of the Village Mayor and Board of Trustees Village Administrator Management Services Department Police Department Public Works Department Planning Department Building Department IT Community Relations Village Clerk Village of Plainfield Organizational Chart 59 Downtown Rt. 30 Tax Capital Capital Tax Increment Increment General Replacement Improvement Financing Financing Estimated Fund Balance 5/1/2024 13,890,000 12,500,000 31,500,000 29,750,000 (35,000) 142,500 Revenues 38,414,560 28,910,700 - 22,479,315 755,000 575,000 Transfers In 20,000 - - 2,000,000 - - Debt Proceeds - - - - - - Total Revenues 38,434,560 28,910,700 - 24,479,315 755,000 575,000 Expenses Salaries and Wages 15,607,611 1,770,000 - - - - Benefits 7,265,712 648,756 - - - - Utilities 392,551 823,000 - - - - Supplies/Commodities 1,247,365 785,500 - - - - Contractual Services 10,907,799 14,350,500 - 110,000 - - Other Debt Service - 1,603,887 - - - - Capital Outlay - 9,725,000 - 43,245,000 305,000 - Miscellaneous 784,000 350,000 - 6,191,255 355,000 520,000 Sub-Total Expenditures 36,205,038 30,056,643 - 49,546,255 660,000 520,000 Interfund Transfers 2,000,000 - - 2,007,540 - - Total Expenditures 38,205,038 30,056,643 - 51,553,795 660,000 520,000 Excess (Deficiency)229,522 (1,145,943) - (27,074,480) 95,000 55,000 Estimated Fund Balance 4/30/2025 14,119,522 11,354,057 31,500,000 2,675,520 60,000 197,500 Water and SewerOperations & Expansion All Fund Summary Revenues, Expenditures & Fund Balances 2024-2025 Fiscal Year Budget Page 1 60 Bond and Tort Police AlcoholMFTInterestImmunityAuditPensionEnforcement DARE Totals 5,100,000 1,275 358,544 21,084 51,335,900 18,684 8,149 144,591,136 2,325,000 - 825,000 50,000 4,200,000 15,000 12,100 98,561,675 - 2,007,540 - - - - - 4,027,540 - - - - - - - - 2,325,000 2,007,540 825,000 50,000 4,200,000 15,000 12,100 102,589,215 - - - - 1,600,000 - - 18,977,611 - - - - 5,000 - - 7,919,468 - - - - - - - 1,215,551 - - - - 9,500 - 15,000 2,057,365 - - 870,336 50,000 55,000 - - 26,343,635 - 2,007,540 - - - - - 3,611,427 4,250,000 - - - - - - 57,525,000 - - - - 40,000 - - 8,240,255 4,250,000 2,007,540 870,336 50,000 1,709,500 - 15,000 125,890,312 - - - - - 20,000 - 4,027,540 4,250,000 2,007,540 870,336 50,000 1,709,500 20,000 15,000 129,917,852 (1,925,000) - (45,336) - 2,490,500 (5,000) (2,900) (27,328,637) 3,175,000 1,275 313,208 21,084 53,826,400 13,684 5,249 117,262,499 Revenues, Expenditures & Fund Balances 2024-2025 Fiscal Year Budget All Fund Summary Page 2 61 All Revenue Sources Amount Percent of Total Fiscal Year 2024 Estimate Fiscal Year 2023 Actual Property Taxes 10,205,560 9.95%9,905,590 9,310,743 State of Illinois Taxes 30,379,950 29.61%29,915,000 30,546,532 Other Taxes 5,342,000 5.21%5,098,477 5,460,791 Licenses and Permits 3,475,600 3.39%3,678,990 3,356,389 Fines 916,000 0.89%1,049,850 1,049,581 Charges for Services 29,189,400 28.45%28,210,545 26,514,541 Grants 5,399,565 5.26%6,219,500 3,960,764 Franchise Fees 545,000 0.53%551,500 600,279 Investment Income 3,275,100 3.19%4,105,150 2,046,749 Intergovernmental 535,000 0.52%526,000 504,092 Miscellaneous 7,298,500 7.11%3,409,050 2,980,792 Water & Sewer Tap-on Fees 2,000,000 1.95%2,500,000 3,873,137 Subtotal Revenues 98,561,675 96.06%95,169,652 90,204,390 Interfund Transfers 4,027,540 3.94%4,417,487 12,599,828 Debt Proceeds - 0.00%1,515,000 1,233,941 Grand Total Revenues 102,589,215 100.00%101,102,139 104,038,159 All Funds Revenue Summary 2024-2025 Fiscal Year Budget Fiscal Year 2025 Budget History Page 3 62 Expense Classification Amount Percent of Total Fiscal Year 2024 Estimate Fiscal Year 2023 Actual Salaries and Wages 18,977,611 14.61%17,120,100 15,536,796 Benefits 7,919,468 6.10%6,950,984 6,262,930 Utilities 1,215,551 0.93%1,093,825 805,249 Supplies and Commodities 2,057,365 1.58%1,997,330 1,699,910 Contractual Services 26,343,635 20.28%23,256,998 20,953,670 Debt Service 3,611,427 2.78%4,490,987 4,422,222 Capital Outlay 57,525,000 44.28%24,375,200 14,354,554 Other 8,240,255 6.34%3,303,021 3,199,427 Total Expenditures 125,890,312 96.90%82,588,445 67,234,758 Interfunds 4,027,540 3.10%4,769,746 12,950,052 Grand Total Expenditures 129,917,852 100.00%87,358,191 80,184,810 All Funds Expense Summary 2024-2025 Fiscal Year Budget Fiscal Year 2025 Budget History Page 4 63 FINANCIAL POLICIES General The Village of Plainfield has an important responsibility to carefully account for public funds, to manage municipal finances wisely, and to plan and provide for the adequate funding of services desired by the public and as required by laws, rules, or regulations, including the provision and maintenance of public facilities and improvements. The financial goals and policies set forth in this document are intended to establish guidelines for the continued financial strength and stability of the Village of Plainfield. Financial Goals Financial goals are broad, fairly timeless statements of the financial position the Village seeks to attain. The financial goals for the Village of Plainfield are: • To provide full value for each tax dollar by delivering quality services efficiently and on a cost-effective basis. • To preserve our quality of life by providing and maintaining adequate financial resources necessary to sustain a sufficient level of municipal services, and to respond to changes in the economy, the priorities of governmental and non-governmental organizations, and other changes that may affect our financial well-being. • To maintain a strong credit rating in the financial community. Financial Policies Financial policies support the financial goals. They are general statements that guide decision- making in specific situations, to ensure that a decision will contribute to the attainment of the financial goals. Federal and state laws, rules, and regulations, our Village Code of Ordinances, and generally accepted accounting principles promulgated by the Governmental Accounting Standards Board (“GASB”) and the Government Finance Officers Association of the United States and Canada (“GFOA”) govern our financial policies and processes. Budget Policies Sound financial practice and the desire to maintain a strong credit rating dictate that our budgets be balanced, constantly monitored, and responsive to changes in service demands. With these concepts in mind, the Village of Plainfield has adopted the following budget policy statements: • The Village will adopt and maintain a balanced budget in which expenditures will not be allowed to exceed reasonably estimated revenues and other available funds at the same time maintaining recommended fund balances. • Fund balance should not be considered a source of funds for operating expenditures. Excess unreserved and undesignated fund balance may be appropriated as part of the adopted budget to fund capital or emergency expenditures. Page 5 64 FINANCIAL POLICIES • As part of the annual budget review process, the Village will project fund revenues and expenditures for a minimum of two years beyond the budget year and compare the projected balances to the fund balance policy. This will allow the Village to identify potential problems early enough to correct them. • The Village will maintain a budgetary control system to ensure adherence to the budget and will prepare monthly reports comparing actual revenues and expenditures to budgeted amounts. • Twice annually, the Village Administrator will provide the Village Board with trend analysis/projections of revenues and expenditures. Revenue Policies Revenues determine the capacity of a local government to provide services. Under ideal conditions, revenues would grow at a rate equal to or greater than expenditures. To ensure that our revenues are balanced and capable of supporting our desired levels of services, the Village of Plainfield has adopted the following revenue policy statements. • The Village endeavors to develop and maintain a diversified and stable revenue base to shelter it from short-term fluctuations in any one revenue source. • The Village will estimate annual revenues on an objective, reasonable, and conservative basis. Most revenues will be estimated based on a historical trend analysis. Major revenues will receive a more in-depth analysis. • Each year and whenever appropriate, existing revenues will be re-examined and possible new sources of revenues will be explored to ensure that we are maximizing our revenue potential. • The Village will strive to be informed and aware of all grants and other aid that may be available to us. All potential grants and other aid shall be carefully examined for matching requirements (both dollar and level-of-effort) and restrictive covenants, to ensure that our participation in such grants will be beneficial and cost-effective. • All charges for services, fees, licenses, permits, etc. will be reviewed regularly to insure that rates are maintained at a level that is related to the cost of providing the services and are competitive with others providing similar services in the area. • Water and Sewer Funds will be self-supporting. Page 6 65 FINANCIAL POLICIES • The Village will establish user charges and set fees for services for its enterprise funds at a level that fully supports both the direct and indirect costs of the activity. Indirect costs include the recognition of annualized depreciation of capital assets. Cash flow requirements to adequately defray bond retirement and capital outlay will become a primary determinant in the development of user charges. • Connection fees for water and sewer services shall be reviewed regularly to assure that fees reflect the cost of providing services to new developments. • One-time revenues that are not required by law or agreement to be expended for a particular purpose will only be used to fund one-time capital or emergency expenditures. One-time revenues will not be used to support operating expenditures, except in emergency situations. Cash Management Policies • An investment policy has been adopted by the Village Board, which provides guidelines for the prudent investment of the temporary idle cash and outlines the policies for maximizing the efficiency of the cash management system. The ultimate goal is to enhance the economic status of the Village while protecting its pooled cash. • The cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the Village to invest funds to the fullest extent possible. The Village attempts to match funds to projected disbursements. • Except for cash in certain restricted and special funds, the Village of Plainfield will consolidate cash balances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. • Criteria for selecting investments and the order of priority are: safety, liquidity, and yield. Expenditure Policies Expenditures are a rough measure of a local government’s service output. While many expenses can be easily controlled, emergencies, unfunded mandates, and unanticipated service demands may strain our ability to maintain a balanced budget. To ensure the proper control of expenditures and provide for a quick and effective response to adverse financial situations, the Village of Plainfield has adopted the following expenditure statements: • The Village will maintain a level of expenditures that will provide for the public well-being and safety of the residents and businesses of the community. Page 7 66 FINANCIAL POLICIES • The Village will pay all current operating expenditures with current operating revenues. • Expenditures and purchase commitments will follow the Village’s approved Purchasing Authority Policy. • Encumbrances represent commitments related to unperformed contracts for goods or services, and will be recorded when incurred. Fund Balance Fund balances are established to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. In addition, in accordance with GASB Statement 54, the Village must establish fund balance classifications that inform the financial statement user as to the extent to which the Village must observe constraints imposed upon use of the resources that are reported by the governmental funds. More detailed fund balance financial reporting and the increased disclosures will aid the user of the financial statements in understanding the availability of resources for various governmental purposes. The fund balance will be composed of five categories: 1) Nonspendable, 2) Restricted, 3) Committed, 4) Assigned, or 5) Unassigned. Definitions Governmental Funds – are used to account for all or most of the Village’s general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general capital assets (capital projects funds) and the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the Village not accounted for in some other fund. Fund Balance – the difference between assets and liabilities in a Governmental Fund. Nonspendable Fund Balance – the portion of a Governmental Fund’s fund balance that is not available to be spent, either short-term or long-term, in either form (e.g., inventories, prepaid items, land held for resale) or through legal restrictions (e.g., endowments). Restricted Fund Balance - the portion of a Governmental Fund’s fund balance that is subject to external enforceable legal restrictions (e.g., grantor, contributors and property tax levies). Committed Fund Balance - the portion of a Governmental Fund’s fund balance with self- imposed constraints or limitations that have been placed by formal action at the highest level of decision making. Assigned Fund Balance - the portion of a Governmental Fund’s fund balance to denote an intended use of resources, or for all remaining fund balance in non-General funds not categorized above. Page 8 67 FINANCIAL POLICIES Unassigned Fund Balance - available expendable financial resources in a governmental fund that are not the object of tentative management plan (i.e. designations). (Only in the General Fund, unless negative) Fund Balance Policies • The Village will spend the most restricted dollars before less restricted, in the following order: a. Nonspendable (if funds become spendable) b. Restricted c. Committed d. Assigned e. Unassigned • The Management Services Director will determine if a portion of fund balance should be assigned, consistent with intentions of the Village Board. • The Village will strive to maintain the unassigned fund balance of the General Fund at a level at least equal to 25% of the total General Fund annual operational expenditures. • If the General Fund unassigned fund balance falls below the minimum, a plan will be developed to return to the minimum balance within a reasonable period of time. • General Fund unassigned fund balance in excess of 40% may be transferred to the Capital Improvement Fund. • The Village will strive to maintain the unrestricted net position of the Enterprise Fund (Water and Sewer) at a level at least equal to 25% of the total Water and Sewer Fund annual operational expenditures. • If the Enterprise Fund unrestricted net position falls below the minimum, rates may be adjusted so as to gradually return to the minimum within a reasonable period of time. If the position exceeds 40%, the overage may be used to offset rate increases, or transferred to the Village’s Capital Replacement Fund, or a combination thereof. • The Water and Sewer Capital Replacement Fund is a reserve fund for future capital investments in the Village’s infrastructure system. Funding amounts for the Capital Replacement Fund is largely driven by the annual depreciation amount of the Enterprise Fund infrastructure system. Page 9 68 FINANCIAL POLICIES Capital Improvement Policies • The Village shall maintain a Five-Year Capital Improvement Program and capital improvements will be made in accordance with that plan. The program shall be updated annually. • The corresponding year of the Capital Improvement Program will be incorporated into the annual operating budget as the Capital Budget. • As part of the development of the Capital Improvement Program, the condition of Village infrastructure will be evaluated to appropriately prioritize and schedule maintenance and replacement. • Each capital project will be evaluated for its impact on current and future operating budgets. Debt Policies Debt is an effective way to finance capital improvements or to even out short-term revenue flows. Properly managed debt preserves our credit rating, provides flexibility in current and future operating budgets, and provides us with long-term assets that maintain or improve our quality of life. To provide for the appropriate issuance and responsible use of debt, the Village of Plainfield has adopted the following debt management policy statements: • The Village will confine long-term borrowing to capital improvements or one- time obligations that cannot be financed from current revenues or reserves. Debt will not be issued to fund ongoing operating expenses. • Capital projects financed through the issuance of bonds shall be financed for a period not to exceed the expected useful life of the improvement. • Before issuing debt, the Village shall assess financial alternatives to include, whenever feasible, categorical grants, revolving loans or other state/federal aid. • The Village shall strive to attain the highest possible credit rating for each debt issue. • The Village shall take all practical precautions to avoid any financial decision which negatively impact current credit ratings on existing or future debt issues. • The Village will maintain good communications with bond rating agencies about its financial condition. The Village will follow a policy of full disclosure on every financial report and bond prospectus. • The Village will attempt to keep the average maturity of General Obligation Bonds at or below 20 years. Page 10 69 FINANCIAL POLICIES • The annual operating budgets of all funds will be maintained so as to ensure the full and timely repayment of debt principal and interest due that year. • The Village’s annual audit and official statements will reflect the Village’s commitment to full and open disclosure concerning our debt. • As a home rule unit of government in the State of Illinois, the Village has no statutory debt limit. Capital Asset Policies This policy is to establish the principles related to the accounting treatment of the Village’s capital assets. Capital assets include land, improvements to land, buildings, building improvements, vehicles, machinery, equipment, works of art and historical treasures, infrastructure, construction in progress and all other tangible and intangible assets that are used in operations and have initial useful lives extending beyond a single reporting period. Infrastructure assets are long-lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples of infrastructure assets include roads, bridges, drainage systems, water and sewer systems. Land and land improvements are inexhaustible capital assets and will not be depreciated. Construction in progress will not be depreciated until construction is complete. All other capital assets will be depreciated over their estimated useful lives, using the straight-line method of depreciation. In no event shall the useful life of an asset be less than the period of probable usefulness established for debt purposes as outlined by GASB34. A capitalization threshold is the cost established by the Management Services Director that must be met or exceeded if an asset is to be recorded and depreciated as a capital asset. The capitalization threshold is based on the cost of a single asset. Assets that do not meet the capitalization threshold will be recorded as expenditures or expenses. For purposes of property control (insurance, security, etc.), the Management Services Director and/or department heads may develop and maintain the appropriate record keeping system(s) to account for assets which do not meet the capitalization threshold. Capital assets that meet the minimum capitalization threshold will be recorded at historical cost. The cost of a capital asset includes capitalized interest and ancillary charges necessary to place the asset into its intended location and condition for use. Ancillary charges include costs that are directly attributable to asset acquisition, such as freight and transportation charges, site preparation costs, and professional fees. Donated capital assets will be recorded at their estimated fair value at the time of acquisition, including any ancillary charges. Estimated historical cost may be used in those cases where the actual historical cost is not readily available. Estimated historical cost will be calculated using the current replacement cost of a similar asset and deflating this cost to the acquisition year (or estimated acquisition year) using a price-level index approved by the Management Services Director. Page 11 70 FINANCIAL POLICIES Capital assets associated with the operation of enterprise funds will be recorded in those funds. Capital assets associated with general government operations, with the exception of infrastructure assets, will be recorded in the appropriate internal service fund(s). Infrastructure assets will not be recorded in a governmental or proprietary fund, but a record keeping system necessary to allow for the accounting, auditing, and reporting of such assets, including depreciation will be maintained. Estimated useful life means the estimated number of years that an asset will be able to be used for the purpose for which it was purchased. The Village of Plainfield will capitalize all assets that have a useful life greater than one year and meet the following dollar thresholds: Asset Category Threshold Est. Useful Life Land & Improvements Any Inexhaustible Building & Improvements $20,000 5 – 50 Machinery & Equipment $5,000 3 – 20 Infrastructure $50,000 15 – 50 With respect to asset improvements (such as street resurfacing, roof replacement, etc), costs over the appropriate asset category threshold will be capitalized if: • The estimated life of the asset is extended by more than 25%, or • The cost results in an increase in the capacity of the asset, or • Significantly changes the asset, or • In the case of streets and road – if the work impacts the “base” structure Accounting, Auditing & Financial Reporting Policies 1. The Village will adhere to a policy of full and open disclosure of all financial operations. 2. The Village will comply with prevailing federal, state and local statutes and regulations. 3. The Village will maintain a high standard of accounting practices in conformance with generally accepted accounting principles (GAAP) for governmental entities as promulgated by the Governmental Accounting Standards Board (GASB) and will adopt all applicable accounting and financial reporting standards established from time to time by GASB. 4. The Village will produce an Annual Comprehensive Financial Report (ACFR) in accordance with generally accepted accounting principles as outlined by the Governmental Accounting Standards Board (GASB). Page 12 71 FINANCIAL POLICIES 5. An independent firm of certified public accountants will perform an annual audit according to Generally Accepted Auditing Standards (GAAS). Their opinions will be incorporated in the Village’s Annual Comprehensive Financial Report. 6. As an additional independent confirmation of the quality of the Village’s financial reporting, the Village will submit its Annual Comprehensive Financial Report (ACFR) to the Government Finance Officers Association (GFOA) for the purpose of obtaining the Certificate of Achievement for Excellence in Financial Reporting. 7. The Village will promote full disclosures in its financial statements in accordance with, but not limited to, the requirements of the Governmental Accounting Standards Board (GASB). Page 13 72 Moody's S&P Aaa AAA Aa1 *AA+ Aa2 AA Aa3 AA- A1 A+ A2 A A3 A- Baa1 BBB+ Baa2 BBB Baa3 BBB- *Rating for both GO and Water revenue bonds The Village holds both General Obligation Bonds and Water & Sewer System Revenue Bonds Village of Plainfield Debt Ratings Comparison of Ratings Used by Moody's and Standard and Poor's (S&P) Village of Plainfield's Debt Rating is Highlighted. 2024-2025 Fiscal Year Budget Debt ratings express the rating agency’s opinion about the ability and willingness of an issuer (municipality) to meet its financial obligations in full and on time. Ratings can also speak to the credit quality of a municipal bond, and the relative likelihood that the issue may default. In addition, debt ratings help municipalities anticipate the interest rate to be offered on their new debt issues. As a general rule, the more creditworthy an issuer (municipality) is, the lower the interest rate the issuer would typically have to pay to attract investors, translating to less interest cost to the municipality. During the December 2013 refunding of the Village's Series 2004 Bonds, S&P upgraded the Village's AA debt rating to AA+. S&P noted the Village's strong economy, budgetary flexibility, budgetary performance, management with good financial policies and practices, and adequate debt and contingent liabilities position as key factors of the upgrade. S & P also noted, "The stable outlook reflects our view of the village's strong economy and our anticipation that the village will maintain very strong budgetary flexibility and liquidity." S&P and Moody's again recognized the Village's improved financial profile, management, and budgetary performance by upgrading the Village's Water & Sewer Revenue Bonds in 2014 to AA+ and Aa2, saving over $911,000 in present value interest costs over the life of the bond. Since 2009, the Village has saved $2.98 million in present value interest cost, due to the improved bond market and the Village's rating upgrades. In 2015, again Moody’s Investors Service upgraded the Village of Plainfield, IL’s general obligation (GO) rating to Aa1 from Aa2. Moody's stated that, "the Aa1 rating reflects the village’s healthy financial operations and ample reserves supported by strong management and long term fiscal planning." In January of 2024, Moody upgraded the Village's Water and Sewer Enterprise first lien revenue rating to Aa1 from Aa2 and affirmed its Aa1 GO debt rating. Moody's stated the upgrade was, "driven by strengthening of the enterprise's debt sercice coverage and ample cash position." The affirmation of the Aa1 GO rating , "reflects continuation of positive financial operations supported by growing tax and revenue bases." Page 14 73 Position Title Grade Directors and Senior Managers Minimum Maximum Chief of Police 12 140,182$ 189,246$ Director of Public Works Asst. Village Admin./Management Services Director Police Commander 11 121,898$ 164,562$ Assistant Public Works Director Information Technology Director Village Attorney Human Resources Director Economic Development Director Building Official 10 105,998$ 143,097$ Superintendent - All Divisions Planning Director Supervisors and Advanced Technical Accounting Services Supervisor 9 98,603$ 133,114$ Lead Engineer Network Administrator IT Operations Manager Planner 8 87,647$ 118,323$ Community Relations Director Associate Prosecutor Crew Leader - All 7 77,908$ 105,176$ Engineer Senior Building Inspector Utility Billing Supervisor Records Supervisor Village Clerk Human Resources Assistant Office Manager Executive Assistant to the Chief IT Specialist GIS Specialist Building Inspector 6 69,252$ 93,490$ Mechanic I IT Support Technician Village of Plainfield Classification Plan 2024-2025 Fiscal Year Budget FY 2025 Range Page 15 74 Position Title Grade Administrative and Technical Minimum Maximum Code Compliance Inspector 5 64,420$ 86,968$ Public Works Inspector Building Maintenance Worker Evidence Specialist Plant Operator II - Water/Wastewater Equipment Operator II Street/Electrical or Forestry Associate Planner Management Analyst Equipment Operator I - Streets 4 58,564$ 79,061$ Plant Operator I - Water/Wastewater Engineering Technician Operations Support Specialist Digital Evidence Specialist Accounting Assistant Community Service Officer 3 53,240$ 71,874$ Administrative Assistant Water/Wastewater Service Worker Fleet Coordinator Utility Billing Representative Legal Assistant Records Technician 2 48,400$ 65,340$ Administrative Aide Clerical Assistant 1 44,000$ 59,400$ Cable Television Operator Crossing Guard Custodian Village of Plainfield Classification Plan 2024-2025 Fiscal Year Budget FY 2025 Range Page 16 75 Authorized Positions Administration/Finance 16 16 17 17 17.5 19 19.5 Police Department 80 82 82 82 82 85 88.5 Streets Division 18.5 18.5 18.5 19.5 20 20 20.5 Community Development 15 14.5 14.5 14.5 15 16 16 Water and Sewer Division 10.5 11 11 11.5 12.5 12.5 13 Public Works Engineering 4 4 4 4 4 4 5 Village Totals 144 146 147 148.5 151 156.5 162.5 Positions Reflected are Full Time Equivalent (FTE) Positions 2010 Village Population 39,581 2020 Village Population 44,762 *(US Census) 2021-2022 Actual 2022-2023 Actual Village of Plainfield Staffing Schedule 2024-2025 Fiscal Year Budget 2024-2025 Budgeted 2018-2019 Actual 2019-2020 Actual 2020-2021 Actual 2023-2024 Actual 130 135 140 145 150 155 160 165 2018-2019Actual 2019-2020Actual 2020-2021Actual 2021-2022Actual 2022-2023Actual 2023-2024Actual 2024-2025Budgeted Total Staff by Fiscal Year Page 17 76 GENERAL FUND REVENUES The Village of Plainfield continues to focus on diversified revenue streams to support the operations of the Village. The Village remains conservative in its projections across multiple revenue sources, including State shared revenues (Income Tax, Use Tax, and Sales Tax), property taxes, and permit revenues. For fiscal year 2025, the Village’s sources of General Fund Revenue are as follows: ❖ The largest source of the Village’s total General Fund Revenues (used for operations) continue to come from State of Illinois taxes at approximately 48%. This consists of Municipal Sales Tax, Income Tax, Replacement and Use Tax. This amount is 0.57% more than the prior fiscal year budget of 47.90%. The State of Illinois’ proposal to eliminate the 1% grocery tax dedicated for local governments is an area of concern that will be watched closely in the upcoming year. ❖ Property Taxes continue to be the second largest revenue source at 20.82%, a decrease of 0.01% from fiscal year 2024 budgeted amount. ❖ Charges for services remain the third largest revenue source at 16.48. This primarily consists of refuse collection fees (which are largely pass-through) and an administrative service charge received from the Water and Sewer Fund to the General Fund. Page 18 77 GENERAL FUND REVENUES State of Illinois Revenues The Village’s General Fund State of Illinois Revenues are made up of three main components: Local Use Tax (9.49%), Illinois Income Tax (39.01%), and Sales Tax (50.97%). General Fund sales tax includes only the 1% Municipal Sales Tax, and none of the Village’s 1.5% Home Rule Sales Tax. The Village implemented a 1% Home-Rule sales tax in 2008, with an additional 0.5% effective in July 2012. Fiscal year 2025 reflects these Home-Rule sales tax revenues in the Village’s Capital and Water & Sewer Fund. Municipal Sales Tax Revenues ❖ The Village receives a 1% sales tax imposed on retail sales made within the Village of Plainfield. Sales tax is collected by the State and remitted to the Village approximately three months after the liability occurs. (The below chart does not include the Village’s Home Rule Sales Tax of 1.5%.) ❖ Fiscal year 2024 sales tax revenue is estimated at 1.2% lower than 2023. The Village experienced increases in Sales Tax revenues of 18.0%, 29.2% and 8.1% in FY 2021, 2022 and 2023 respectively. Fiscal years 2021 and 2022 increases are largely related to the addition of the new Costco retail store which opened in November of 2020. Fiscal year 2025 represents a 1% increase as compared to the 2024 estimate. Again, the State of Illinois’ proposal to eliminate the 1% grocery tax will be watched closely in the upcoming year. Page 19 78 GENERAL FUND REVENUES The following chart depicts the Village’s retail municipal sales tax revenue by category for the 2023 calendar year. Consistent with previous calendar years, Automotive and Gas stations sales reflect the largest sales tax revenue source for the Village, however Drugs and Miscellaneous Retail surpassed the General Merchandise category as the second largest sales tax revenue source in calendar year 2023. Local Use Tax Revenue Use tax is a tax imposed on the privilege of using, in Illinois, any item of tangible personal property that is purchased anywhere at retail. 16% of the 6.25% State rate is allocated to the municipality. The amount that each municipality receives is based on its population in proportion to the total state population. ❖ Fiscal Year 2023 resulted in a 10.8% increase in Use Tax revenues, following a 4.2% decrease in the prior fiscal year. It is anticipated that fiscal year 2024 revenues will decline by 10% and fiscal year 2025 is budgeted similar to 2024 due to the continued State of Illinois budgetary uncertainty. Page 20 79 GENERAL FUND REVENUES Illinois Income Tax Revenue Illinois Income Tax is a tax that is imposed on the privilege of earning or receiving income in or as a resident of the State of Illinois. This tax applies to income for each taxable year. Local governments receive a percent of all income tax received by the state. The amount that each municipality receives is based on its population in proportion to the total state population. The Village’s current population is 44,762 based on the 2020 US Census. The following charts reflect Illinois’ historical income tax rate history and the Village’s Income Tax revenue history for the past six fiscal years, along with estimated and budgeted amounts for fiscal years 2024 and 2025: Fiscal year 2023 increased by 20% as compared to 2022 income tax revenues. Fiscal year 2024 is anticipated to be flat as compared to 2023. Some of the growth in fiscal year 2024 is due to the certification of the Village’s census population in October of 2021 and business income tax trends at the state level. Due to the continued uncertainty of the State distribution formula, Fiscal year 2025 budgeted amount generally the same as compared to the fiscal year 2024 estimate. This revenue source will continue to be monitored closely so that any additional budgetary impacts can be addressed quickly and effectively. Years % of Tax Received by Local Governments Individual Rate Corporate Rate Years % of Tax Received by Local Governments Individual Rate Corporate Rate 1/1/1990 to 12/31/2010 10%3%4.8% 8/1/2017 to 7/31/2022 6.06% (indiv) 6.85% (corp)4.95%7% 1/1/2011 to 12/31/2014 6% (indiv) 6.86% (corp)5%7% 8/1/2022 to 7/31/2023 6.16% (indiv) 6.85% (corp)4.95%7% 1/1/2015 to 6/30/2017 8% (indiv) 9.14% (corp)3.75%5.25% After 8/1/2023 6.47% (indiv) 6.85% (corp)4.95%7% ILLINOIS INCOME TAX RATE HISTORY Page 21 80 GENERAL FUND REVENUES Building Permit Revenues The Village’s Building Permit Revenue history is depicted in the chart below: ❖ Fiscal year 2024 permit revenues are estimated 7% less as compared to fiscal year 2023. Fiscal year 2025 is budgeted lower as well. Overall economic stability, supply chain issues, and cost of construction are areas of concern as it relates to building permit revenues for fiscal year 2025. ❖ From a historical perspective, in fiscal year 2006, building permit revenues accounted for 37% of the Village’s overall General Fund revenues. Fiscal year 2025 building permit revenues are estimated to account for 3.9% of the overall General Fund revenues. Property Tax Revenues Overall Local property tax revenues remained consistent from 2011 to 2017. As new homes have been recently added to the Village’s overall Equalized Assessed value, more recent property tax revenues reflect an increase, even as the Village has maintained an unchanged property tax rate since 2013. Fiscal year 2025 property tax revenues are budgeted to increase slightly, even with an approved 5% decrease in the overall Village property tax rate for the calendar year 2023 levy (collected in fiscal year 2025). Page 22 81 GENERAL FUND REVENUES For the 2023 tax levy, the Village Board has authorized to reduce the property tax rate by 5%. Village residents on average will see a decrease in the Village portion of their property taxes unless the value of their home (Equalized Assessed Value) has changed from the previous year. In terms of an average property tax bill for levy year 2022, for every dollar paid in property taxes by Village residents, 5.75 cents represent the Village of Plainfield’s portion. The following chart reflects the Village’s overall property tax rate history: A history of the Village’s Equalized Assessed Values (EAV) is displayed below. From 2010 to 2013, the Village’s EAV declined by a total of approximately 19.3%. The Village’s EAV increased from 2014 – 2018 EAV by the same percentage. The Village’s 2019, 2020 and 2021 EAV increased by approximately 5.4%, 5.9% and 3.8% respectively, and 2022 increased by 9%. Page 23 82 GENERAL FUND REVENUES Tax Rate Percentage Tax Rate Percentage Village of Plainfield 0.4669 5.75%0.4567 5.14% Will County & Forest Preserve 0.6877 8.47%0.7767 8.73% School District 202 5.1481 63.42%5.8323 65.59% Joliet Junior College 525 0.2876 3.54%0.2768 3.11% Plainfield Township Park District 0.2480 3.06%0.2433 2.74% Plainfield Public Library District 0.1808 2.23%0.1894 2.13% Plainfield Fire Protection District 0.9230 11.37%0.9216 10.36% Township and Other 0.1752 2.16%0.196 2.20% Total Tax Rate 8.1173 100.00%8.8928 100.00% Village of Plainfield Comparison of Tax Rates per $100 of Assessed Valuation 2022 and 2012 Levy Years 2022 Levy 2012 Levy Village of Plainfield5.75% Will County & Forest Preserve 8.47% School District 202 63.42% Joliet Junior College 525 3.54% Plainfield Township Park District 3.06% Plainfield Public Library District2.23% Plainfield Fire Protection District 11.37%Township and Other 2.16% 2022 Levy Tax Distribution by District Residential 87.78%Commercial10.84% Industrial 1.10% Farm 0.26%Railroad0.02% 2022 Levy Village Equalized Assessed Value by Type Page 24 83 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Fund: 01 - General Fund 7,023,862 7,240,884 7,186,520 7,333,040 8,000,560 13,220,143 16,689,021 18,847,575 16,865,000 18,629,950 972,349 1,265,768 1,448,585 1,406,000 1,427,000 1,724,514 2,129,563 2,217,945 1,728,200 1,788,100 524,873 562,840 656,954 534,000 526,000 5,257,178 5,589,077 5,868,376 5,884,995 6,333,700 1,932,958 81,261 90,239 45,750 45,750 572,856 605,638 600,279 560,000 545,000 52,737 (91,662)442,454 150,000 500,000 174,774 228,563 240,702 123,500 83,500 103,444 485,540 504,092 560,000 535,000 25,000 25,000 20,000 20,000 20,000 $31,584,688 $34,811,493 $38,123,721 $35,210,485 $38,434,560 Administration/Finance 11,818,181 15,374,261 18,543,479 11,444,970 13,788,555 Police Department 12,948,143 13,247,304 13,839,109 15,938,804 16,773,483 Street Department 4,419,936 4,262,455 3,810,579 4,960,425 5,441,235 Planning Program 603,526 588,910 651,463 859,780 906,465 Building Program 1,002,883 1,036,704 1,067,345 1,225,230 1,295,300 $30,792,669 $34,509,634 $37,911,975 $34,429,209 $38,205,038 $792,019 $301,859 $211,746 $781,276 $229,522 Expense Totals Total: General Fund Grants Franchise Fees Investment Income Intergovernmental Interfund Transfers Expenses Miscellaneous State of Illinois Taxes Other Taxes Licenses & Permits Revenue Totals Fines and Forfeits Charges for Services Classification Revenues Property Taxes General Fund Revenue & Expense Summary 2024-2025 Fiscal Year Budget $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Revenue History by Type Interfund Transfers Intergovernmental Miscellaneous Investment Income Franchise Fees Grants Charges for Services Fines and Forfeits Licenses & Permits Other Taxes State of Illinois Taxes Property Taxes Page 25 84 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 01 - General Fund Revenues Property Tax Revenue 4,512,639 4,593,107 4,501,225 4,408,040 4,769,979 4,725,560 Property Tax Rev-Road & 384,392 400,655 412,355 400,000 439,620 400,000 Property Tax-Police Pen 1,577,460 1,697,212 1,698,689 1,950,000 1,940,409 2,300,000 Property Tax Rev-IMRF 549,371 549,910 574,251 575,000 572,898 575,000 $7,023,862 $7,240,884 $7,186,520 $7,333,040 $7,722,906 $8,000,560 STTAX - State of Illinois Taxes Municipal Sales Tax 6,812,757 8,801,385 9,510,059 8,500,000 9,400,000 9,495,000 Illinois Income Tax 4,537,460 6,015,389 7,232,574 6,600,000 7,250,000 7,267,050 Replacement Tax 60,678 139,552 185,443 90,000 110,000 100,000 Local Use Tax 1,809,248 1,732,695 1,919,499 1,675,000 1,725,000 1,767,900 $13,220,143 $16,689,021 $18,847,575 $16,865,000 $18,485,000 $18,629,950 Hotel/Motel Tax 419 1,960 2,835 1,000 3,477 2,000 Amusement Tax 1,243 5,746 12,393 5,000 15,000 10,000 Local Motor Fuel Tax 970,687 1,258,062 1,433,357 1,400,000 1,400,000 1,415,000 $972,349 $1,265,768 $1,448,585 $1,406,000 $1,418,477 $1,427,000 LIC&PER - Licenses and Permits Liquor License 97,940 121,183 119,234 100,000 110,000 100,000 Contractors License 46,800 50,100 50,900 45,000 45,000 45,000 Cigarette License 5,750 5,500 6,000 6,000 6,000 6,000 Scavenger License 100 50 100 200 100 100 Gaming License 0 0 0 0 0 50,000 Business License 44,425 43,963 73,237 50,000 55,000 55,000 Building Permit 1,495,052 1,846,761 1,905,558 1,500,000 1,775,000 1,500,000 Sign Permit 3,687 4,731 4,406 5,000 5,000 5,000 Special Movement Permit 27,900 55,430 55,800 20,000 38,000 25,000 Solicitors Permit 2,860 1,845 2,710 2,000 2,000 2,000 $1,724,514 $2,129,563 $2,217,945 $1,728,200 $2,036,100 $1,788,100 Will County Court Fines 297,493 388,600 374,284 325,000 325,000 325,000 Aministrative Fines(P-Tkts)108,666 110,025 112,565 100,000 95,000 90,000 Aministrative Fines - Late fees 9,025 4,594 6,200 5,000 7,000 5,000 Asset Seizure 94,861 51,871 26,528 100,000 145,000 100,000 Alarm Fees 9,000 (600)1,850 1,000 5,350 1,000 Kendall County Court Fines 5,828 6,595 5,349 3,000 6,000 5,000 Total: State of Illinois Taxes OTHTX - Other Taxes Total: Other Taxes General Fund Revenue Detail 2024-2025 Fiscal Year Budget PROPTX - Property Taxes Total: Property Taxes Total: Licenses & Permits FIN - Fines and Forfeits Page 26 85 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Revenue Detail 2024-2025 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Asset Seizure (DOJ)0 1,755 130,178 0 68,000 0 Asset Seizure (US Treas)0 0 0 0 8,500 0 $524,873 $562,840 $656,954 $534,000 $659,850 $526,000 Garbage Fee 4,708,687 4,913,961 5,180,505 5,264,845 5,535,000 5,710,000 Garbage Penalties 0 44,099 61,153 40,000 60,000 40,000 Zoning Applications 21,899 28,344 31,952 15,000 35,000 20,000 Accident Report Fees 6,250 8,650 8,610 5,000 9,500 5,000 Copies-Maps & Ordinances 1,381 2,199 1,973 1,500 1,500 1,500 Impound Fee 41,000 24,750 31,250 25,000 17,000 20,000 Parking Lot Revenue 3,400 5,346 5,550 2,000 1,500 2,000 Tower Rent 49,215 46,240 47,503 46,450 50,825 50,000 Rental Income 49,200 49,200 49,200 49,200 49,200 49,200 Rental-Community/Multi 0 475 770 1,000 1,050 1,000 Special Detail/OT 26,146 115,813 99,910 85,000 80,000 85,000 Water & Sewer Service 350,000 350,000 350,000 350,000 350,000 350,000 $5,257,178 $5,589,077 $5,868,376 $5,884,995 $6,190,575 $6,333,700 FEMA Grant 36,196 12,693 0 0 0 0 Grant Revenue 1,814,016 0 500 0 0 0 Bulletproof Vest Grant 8,495 6,885 4,860 3,000 6,850 3,000 Tobacco Grant 1,320 1,320 4,503 2,750 3,150 2,750 Traffic Grant 72,931 60,363 80,376 40,000 70,500 40,000 $1,932,958 $81,261 $90,239 $45,750 $80,500 $45,750 AT&T Franchise Payment 102,746 93,686 81,021 80,000 71,500 70,000 Cable TV- Franchise 470,110 511,952 519,258 480,000 480,000 475,000 $572,856 $605,638 $600,279 $560,000 $551,500 $545,000 Interest Income 74,328 85,533 442,635 150,000 725,000 500,000 Realized Gain/Loss 0 6,367 0 0 0 0 Unrealized Gain/Loss (21,591)(183,562)(181)0 0 0 $52,737 ($91,662)$442,454 $150,000 $725,000 $500,000 INT - Investment Income Total: Investment Income Total: Fines and Forfeits GRNTS - Grants Total: Grants FRAN - Franchise Fees Total: Franchise Fees SERV - Charges for Services Total: Charges for Services Page 27 86 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Revenue Detail 2024-2025 Fiscal Year Budget Fund: 01 - General Fund Revenues (continued) Event Sponsorship Program 0 0 3,470 2,000 7,000 2,000 Reimb Police Training 1,444 0 225 0 1,200 0 Amphitheater Rent 0 250 250 500 1,100 500 Restitution Program 4,100 0 0 0 0 0 Donation/Contribution 6,494 8,534 37,538 5,000 17,700 5,000 Sales-Fixed Assets 21,603 0 2,347 1,000 1,000 1,000 Other Reimbursements 115,681 194,732 147,644 90,000 40,000 50,000 Other Receipts 25,452 25,047 49,228 25,000 23,000 25,000 $174,774 $228,563 $240,702 $123,500 $91,000 $83,500 INTERGOV - Intergovernmental School Liaison 76,005 468,154 488,741 550,000 510,000 525,000 HIDTA/Organized Crime 27,439 17,386 15,351 10,000 16,000 10,000 $103,444 $485,540 $504,092 $560,000 $526,000 $535,000 Transfer From Alcohol Enforc.25,000 25,000 20,000 20,000 20,000 20,000 $25,000 $25,000 $20,000 $20,000 $20,000 $20,000 $31,584,688 $34,811,493 $38,123,721 $35,210,485 $38,506,908 $38,434,560Revenues Total MISC - Miscellaneous Total: Miscellaneous Total: Intergovernmental INTER - Interfund Transfers Total: Interfund Transfers Page 28 87 ADMINISTRATION/FINANCE DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Administration/Finance unit of the Village’s General Fund is comprised of the following Programs: • Non-Departmental • Legislative Support • Administration • Community Relations • Facility Management • Human Resources • Information Technology • Legal Services NON-DEPARTMENTAL PROGRAM This program accounts for fees paid to the Village’s contracted refuse hauler. Waste Management provides weekly refuse, recycling, and yard waste hauling services to over 14,500 households. In addition, Waste Management offers a collection program for electronics and household hazardous waste through At Your Door. In 2023, Village residents recycled approximately 91,000 pounds of electronics and household hazardous waste. LEGISLATIVE PROGRAM This program accounts for the expenses of the elected officials of the Village, municipal dues for governmental organizations, economic incentive rebates for one retailer, and funding to address economic development opportunities. In addition to the regularly scheduled Board Meetings on the first and third Mondays of the month, the Village Board also meets on the second and the fourth Mondays of each month in Committee of the Whole sessions. All meetings detailed are open to the public and are televised on the Village’s website and cable community access television. ADMINISTRATIVE PROGRAM The Administration Program includes expenses of the Administrator’s Office, the Village Clerk, and the Management Services Department. The Village Administrator oversees the Village’s daily operations and is responsible for implementing the policies, procedures, and directives of the Village Board. All Department Directors report to the Village Administrator, who in turn reports to the Village Board. The Village’s Community Relations Program is also under the direct supervision of the Administrator. The Clerk’s office is responsible for notice publication of all Village Meetings, the official keeper of Village records, ordinances and minutes, FOIA requests, registering voters and early voting. The Clerk’s office also oversees the administration of the community access cable television channel (Channel 6). Village of Plainfield Belief Statement The Village of Plainfield believes in Responsive and Responsible Government Delivered Efficiently and Effectively By Professional Public Servants With Empathy and Humility Page 29 88 ADMINISTRATION/FINANCE Performance Measures – Clerk’s Office Management Services The Management Services Department is managed by the Assistant Village Administrator/Management Services Director and is responsible for all accounting, financing and financial reporting functions of the Village, including Accounts Payable, Accounts Receivable, Miscellaneous Billing, Human Resources/Payroll, Utility Billing, Revenue Collections, and investment of the Village’s funds. Management Services also oversees the administration of the Information Technology and the Facility Management Programs. The Management Services Department is also responsible for the preparation, presentation, and administration of the annual Village budget. Trend analysis of revenues and expenditures are continuously reviewed and projected throughout each budget year. The Village is audited annually by an external independent accounting firm to assure compliance with accounting standards and reporting along with local, state, and federal regulations. Internal controls are reviewed to assure the safeguard of assets and to prevent irregularities. The Management Services Department throughout the year works to assure that the Village is in compliance with financial and reporting regulations and ensuring that internal controls are maintained. Management Services Key Objectives • To invest funds in accordance with the Village’s Investment Policy • To provide responsive accounting services within generally accepted accounting principles • To provide timely, accurate and complete reporting • To monitor, plan and report on the fiscal health of the Village • To complete all statutory or mandated reporting requirements • To promote outstanding customer service Management Services Performance Measures – Accounts Payable/Payroll FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 A/P Checks Payroll Checks 3,383 406 3,346 356 3,520 298 3,669 220 3,410 323 3,353 212 3,249 170 # of Direct Deposits 5,045 5,089 5,275 5,403 5,479 5,187 5,363 Total Payroll processed 5,451 5,445 5,573 5,623 5,802 5,399 5,533 Performance Measures 2017 2018 2019 2020 2021 2022 2023 Processing of Ordinances 53 58 43 51 44 47 49 Processing of Resolutions 15 13 11 19 13 12 11 Village Board Meetings Minutes/Agendas 22 25 21 22 24 22 20 COW Workshop Meetings/Agendas 20 21 19 16 21 17 20 FOIA Requests Processed 417 450 440 486 587 490 492 Early Voting (when applicable) 519 4,087 330 5,540 641 2,801 500 Page 30 89 ADMINISTRATION/FINANCE Management Services Performance Measures – Utility Billing FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 Total Billing Accounts: (as of 4/30) 13,708 13,862 14,058 14,328 14,678 15,107 Total Water consumption billed: (cubic feet) 152,525,850 153,103,708 144,264,815 157,878,102 156,561,910 161,237,211 Residential Commercial Industrial 110,776,966 18,481,670 23,267,214 112,720,800 18,750,621 21,632,287 107,941,200 19,115,120 17,208,495 125,752,448 15,775,926 16,349,728 120,462,373 19,543,579 16,555,958 122,821,009 21,452,842 16,963,360 Total Water Bill Transactions: 162,422 165,185 167,426 170,312 173,705 178,378 Lockbox Online Direct Debit Front desk 75,469 - 44,310 42,643 73,987 - 47,258 43,940 73,979 - 49,766 43,681 78,907 - 50,646 40,759 74,937 13,187* 50,671 34,910 68,690 28,751 50,837 30,100 *The Village started tracking payments through a new online portal in FY2022. COMMUNITY RELATIONS PROGRAM The Community Relations Program includes Village communications and community relations activities. These efforts include intergovernmental/community projects and events, the Village website, Settlers’ Park programming, social media, and Village publications. Community Relations Program Highlights • Distribute and publicize Village news and information via Village publications, press releases, water bills, E-News Updates, HOA updates, the Village website, and social media. • Update the Village website and use it to share Village information and news. • Coordinate, write, and edit the quarterly Village newsletter. • Special project and event coordination including Riverfront projects, grant applications, Hunger Action Month, community blood drives, the State of the Village, Settlers’ Park programming, and groundbreakings/ribbon cuttings for Village projects. FY 2024-2025 Community Relations Key Objectives • Continue to use weekly E-News Updates, HOA updates, the Village Voice newsletters, water bill inserts, press releases, the Village website, social media (Facebook, X/Twitter, LinkedIn, and YouTube), Plainfield Community Television (PCT), Coffee/Evening with the Mayor, and local media outlets to distribute, publicize, and share Village news, information, and project updates. • Continue to add/update information on the Village website. • Assist with the 2025 Special Census including promoting census recruitment and participation. Page 31 90 ADMINISTRATION/FINANCE FY 2024-2025 Community Relations Key Objectives (continued) • Community Projects: o Continue to coordinate and work with other Village Departments and stakeholders (Riverfront Foundation, Lower DuPage River Watershed Coalition [LDRWC], etc.) on implementing the Riverfront Master Plan. Specific projects for the upcoming year include:  the pergola project;  the LDRWC River Restoration project; and  grant application opportunities. o Organize and publicize Hunger Action Month activities in conjunction with the local food pantries, Plainfield Park District, Plainfield Area Public Library, Plainfield School District 202, C.W. Avery YMCA, and the Plainfield Shorewood Area Chamber of Commerce. o Coordinate and publicize the community blood drives at Village Hall and the annual Toys for Tots collection. • Settlers’ Park: o Coordinate all aspects of the annual summer concert and movie series including schedules, bands, movies, publicity, and concessions. o Continue event and series sponsorships for Settlers’ Park programs. o Work with other jurisdictions, groups, and food vendors to plan activities and offerings at the movies. FACILITY MANAGEMENT PROGRAM The Facility Management Program reflects expenses related to the cleaning, upkeep and maintenance of Village Hall. This program is coordinated through the Management Services Division; however facility maintenance issues are managed by the Public Works Facility Maintenance Crew Leader and staff. The custodial services are currently provided contractually, with the exception of non-routine cleaning and miscellaneous maintenance projects such as carpet cleaning and floor waxing. Certain tasks such as generator, HVAC, various electrical and elevator maintenance and repairs and annual inspections are also contracted with outside vendors. Page 32 91 ADMINISTRATION/FINANCE HUMAN RESOURCES PROGRAM The Human Resources Division is responsible for the oversight of recruitment, testing, selection, staff development and training, performance evaluation, labor relations, discipline, management of employee benefit programs, workplace wellness program initiatives, worker’s compensation and risk management programs, and administration and interpretation of Village personnel policies and procedures. Employee benefit programs include medical, dental, vision, life, and supplemental insurance programs, IMRF pension and disability programs, unemployment compensation, 457 deferred compensation, vacation, sick leave, holiday pay programs, and wellness programs. This division is also responsible for payroll administration, processing, and compliance with federal and state reporting. Human Resources FY 2024-2025 Key Objectives • Keeping on top of fast-moving recruiting trends to stay competitive in our labor market. • Monitor the ongoing updates of all federal, state, and local employment requirements. Ensure that the Village remains in compliance. Provide Supervisor training to enforce the compliance. • Enhance the Village’s loss prevention efforts to reduce the cost of worker’s compensation: o Implement the goals, best practices, and objectives determined by the Southwest Agency for Risk Management (SWARM) Pool. o Foster alliances with third party providers to help meet our safety/risk goals. • Succession Planning – Help Management recognize upcoming talent attrition and to identify areas of internal gaps. Work to proactively gather and share knowledge before attrition begins. • Maintain Personnel Manual within the Lexipol platform. Ensuring timely policy updates with easier communication and training on the changes. • Work with Public Works and the Village Hall staff to effectively implement stage 2 of the Pace Scheduler platform. Continue to work towards digital transfer of payroll data instead of hardcopy and manual entry of the data. • Continue working with all departments to refresh job descriptions. • Create tool kits for some of the common HR practices and share with supervisors. • Assist in employee recognition and the development of personnel through training programs structured for every level of employee. • Continue to help coordinate negotiating efforts for the Sergeant’s Collective Bargaining Agreement with MAP. Implement any payroll or benefit changes that develop from the bargaining. • Employee Wellness Program – Continue to increase awareness of our Village Employee Wellness Program and maintain/increase employee participation (currently at 75%). Continue to attain the highest wellness program level established by our Intergovernmental Personnel Benefits Cooperative (IPBC). Our Gold Standard programs include: o Employee Health and Wellness Kick Off Programs. o On-site (live) and online educational wellness programming and presentations. o Officer Wellness Checks. o Annual flu shots. o Encouragement to get moving by including walking and exercise program points. Page 33 92 ADMINISTRATION/FINANCE INFORMATION TECHNOLOGY PROGRAM The IT Department is responsible for supporting and securing the computer network, telephone and voicemail systems for the Village’s three main facilities as well as several remote sites. Information Technology plays a vital role in the implementation of new software projects, acquisition of new computer and network equipment, maintenance of existing hardware, management of backups and planning for disaster recovery, designing and supporting the Village’s public website and social media, and supporting the Village’s existing software systems and wired/wireless networks. The IT Department is comprised of six employees: the IT Director, IT Operations Manager, IT Network and Security Administrator, IT Support Specialist, IT Support Technician, and an IT Specialist for Geographical Information Systems (GIS). *not all issues are reported as a support ticket Information Technology FY 2024-2025 Key Objectives With the increasing threat of targeted attacks against government infrastructure, the IT Department will continue to provide for the security of the Village’s data by further enhancing our security posture with additional user-based security, monitoring tools, network redesign and audit mechanisms. We will be contracting with an auditing service to analyze our environment to get a score card of our risk. This will also include a backup system for our office 365 email platform and additional security information event monitoring. The Police Department has used Axon for their evidence management platform and the IT department will be working on further data integration of older digital evidence. End users supported 230 Desktop Phones 204 Endpoints (desktop and laptop)250 Network devices 351 Servers (physical and virtual)41 Terabytes of Storage 276 Switches/Routers/Firewall 38 Video Cameras 88 Wifi Access Points 45 Body Cameras 62 Average of Connected Devices 1,315 Copiers / Local Printers 40 Mobile devices 161 In-Car Cameras/PD Vehicles 44 Door Security Modules 87 Applications 126 2024 Information Technology Performance Measures Calendar Year Support Tickets Closed 2019 1,015 2020 1,066 2021 1,516 2022 1,715 2023 2,067 Page 34 93 ADMINISTRATION/FINANCE Information Technology Program (continued) As we continue to move more services online, we will investigate new ways to make processes more streamlined. This ensures that we are working effectively and providing the best possible services to our residents and business in the community. Some of these services will be for Gaming, Liquor, and Tabaco Licenses as well as a new platform for onboarding utility customers. The IT Department will also be replacing older computers and servers to meet our current software standards. This replacement cycle will be targeting computers that don’t support the new windows 11 operating system. Staff will also be working on improving our helpdesk platform to build out new functionality. The department will continue to improve our business continuity plan and preparedness. This will help us maintain applications that are critical in a disaster to provide functions to our residents. Lasty, the IT department will be reviewing our software platforms and contracts to ensure that we are effectively using all features offered. LEGAL SERVICES PROGRAM Added to the Administration Program budget in fiscal year 2021 is the Legal Services Program, which in the past has been budgeted within the Police Department. Although physically residing in the Police Department, the operational expenses of the Attorney, Associate Prosecutor and Legal Assistants are now included within the Administration Program. The Legal Division represents the Police Department on legal matters, as well as prosecutes cases at both the Village’s local Branch Court and at the Will County Courthouse. In addition, this division manages the Village’s Administrative Adjudication hearings, including hearings related to vehicle impoundment and the Village’s Red-Light Camera Automated Enforcement Program. Page 35 94 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget 2025 Proposed Budget 1,476,873 1,765,390 1,824,805 1,902,455 2,175,500 2,317,000 528,872 669,444 714,281 729,465 908,205 907,045 13,958 10,151 15,036 11,802 22,050 22,050 112,020 136,635 137,103 134,405 172,800 183,600 4,737,669 5,206,086 5,518,759 5,745,969 6,262,915 7,820,860 240,800 909,218 1,161,466 433,846 503,500 538,000 Sub-total $7,110,192 $8,696,924 $9,371,450 $8,957,942 $10,044,970 $11,788,555 2,008,012 3,121,257 6,002,811 9,585,537 1,400,000 2,000,000 $9,118,204 $11,818,181 $15,374,261 $18,543,479 $11,444,970 $13,788,555 Unit: 04 - Administration/Finance Total Administration/Finance Salaries and Wages Benefits Utilities Supplies and Commodities Contractual Services Other Transfers Classification Fund: 01 - General Fund Expenditures General Fund Administration/Finance Summary 2024-2025 Fiscal Year Budget $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 FY 2020Actual FY 2021Actual FY 2022Actual FY 2023Actual FY 2024Adopted Budget 2025Proposed Budget Admin/Finance Expense History Other Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages Page 36 95 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Unit: 04 - Administration/Finance Contrac - Contractual Services Fees to Refuse Hauler 4,364,628 4,561,774 4,836,555 5,116,915 5,124,903 5,550,000 Bad Debt Expense 11,305 0 0 0 0 0 $4,375,933 $4,561,774 $4,836,555 $5,116,915 $5,124,903 $5,550,000 Salaries-President 24,000 24,000 24,000 24,000 24,000 24,000 Salaries-Elected Officials 23,000 25,800 19,600 26,000 22,000 26,000 Salaries-Liquor Commissioner 1,500 1,500 1,500 1,500 1,500 1,500 Salaries-Treasurer 2,500 2,500 2,500 2,500 2,500 2,500 $51,000 $53,800 $47,600 $54,000 $50,000 $54,000 FICA 3,162 3,335 2,951 3,400 3,100 3,400 Medicare 740 780 690 800 725 800 Employee Insurance 101 8 0 100 0 100 Travel/Training 0 0 0 10,000 1,000 10,000 $4,003 $4,123 $3,641 $14,300 $4,825 $14,300 SUPP - Supplies and Commodities Replacement Supplies 5,248 2,684 0 10,000 3,000 10,000 Dues & Subscriptions 53,068 52,710 51,229 55,000 55,000 60,000 $58,316 $55,394 $51,229 $65,000 $58,000 $70,000 Contrac - Contractual Services Public Relations 107,052 105,690 126,183 120,000 125,000 130,000 Cable TV 15,761 0 14 10,000 10,000 10,000 $122,813 $105,690 $126,197 $130,000 $135,000 $140,000 Small Business Relief Grant 145,000 0 0 0 0 0 Economic Incentive Rebate 587,273 1,056,808 357,141 150,000 150,000 150,000 $732,273 $1,056,808 $357,141 $150,000 $150,000 $150,000 $968,405 $1,275,815 $585,808 $413,300 $397,825 $428,300 Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: 01 - Legislative Program Total: Salaries and Wages BEN - Benefits Total: Non-Divisional SAL - Salaries and Wages Total: Benefits Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund Division: 00 - Non-Divisional Division: 01 - Legislative Program Expenditures Page 37 96 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund Salaries-Full Time 671,481 678,916 713,806 770,000 775,000 875,000 Salaries-Part Time 63,773 75,283 49,455 60,000 40,000 20,000 Salaries-Overtime 276 1,158 1,300 2,000 2,000 2,000 $735,530 $755,357 $764,561 $832,000 $817,000 $897,000 FICA 40,466 44,578 43,846 51,590 51,590 55,615 Medicare 11,245 10,842 11,004 12,065 12,065 13,005 IMRF 84,122 78,435 68,068 91,520 72,000 90,000 Employee Insurance 89,852 99,570 117,890 115,000 106,000 115,000 Deferred Comp. Contribution 20,554 16,635 17,052 25,000 22,000 25,000 Travel/Training 1,501 2,311 3,849 12,000 7,000 12,000 IL Unemployment Insurance 5,311 4,303 4,677 6,000 5,000 6,000 $253,051 $256,674 $266,386 $313,175 $275,655 $316,620 UTIL - Utilities Telephone/Internet 2,468 6,101 5,275 8,000 5,000 8,000 Cellular Phones 1,657 3,361 1,052 5,000 5,000 5,000 $4,125 $9,462 $6,327 $13,000 $10,000 $13,000 SUPP - Supplies and Commodities Office Supplies/Postage 32,225 34,062 36,497 35,000 38,000 40,000 Dues & Subscriptions 2,476 1,549 2,359 5,000 2,800 5,000 Gas/Oil/Mileage/Carwash 7,200 3,143 6,530 9,500 7,000 9,500 $41,901 $38,754 $45,386 $49,500 $47,800 $54,500 Contrac - Contractual Services Maintenance Contracts/Lease 1,894 1,997 1,401 5,000 2,000 5,000 Recording Fees 506 509 695 1,000 800 1,000 Legal Notices 2,103 1,051 2,609 2,500 3,000 3,000 Legal Fees 43,085 106,052 83,019 95,000 70,000 95,000 Special Projects and Programs 0 0 0 0 0 1,000,000 Contractual Services 63,584 117,081 100,127 100,000 105,000 130,000 $111,172 $226,690 $187,851 $203,500 $180,800 $1,234,000 OTHER - Other Office Furniture & Equipment 3,920 1,631 3,248 5,000 5,000 5,000 Contingencies 25,884 7,376 529 200,000 5,000 200,000 $29,804 $9,007 $3,777 $205,000 $10,000 $205,000 Total: 02 - Administration $1,175,583 $1,295,944 $1,274,288 $1,616,175 $1,341,255 $2,720,120 SAL - Salaries and Wages Total: UTIL - Utilities Total: Supplies & Commodities Total: Contractual Services Total: Salaries and Wages Total: Benefits BEN - Benefits Division: 02 - Administration Program Total: OTHER - Other Page 38 97 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund Salaries-Full Time 110,916 108,659 113,476 118,000 117,100 124,000 $110,916 $108,659 $113,476 $118,000 $117,100 $124,000 FICA 6,745 6,513 6,852 7,315 7,260 7,700 Medicare 1,577 1,523 1,602 1,715 1,698 1,800 IMRF 12,682 11,510 10,212 12,980 10,500 12,500 Employee Insurance 23,066 25,377 26,375 29,725 26,850 29,000 Deferred Comp. Contribution 3,755 3,784 3,877 5,000 4,100 5,000 Travel/Training 81 35 35 1,500 200 1,500 $47,906 $48,742 $48,953 $58,235 $50,608 $57,500 UTIL - Utilities Telephone/Internet 310 384 310 750 450 750 $310 $384 $310 $750 $450 $750 SUPP - Supplies and Commodities Office Supplies/Postage 0 22 283 400 200 400 Dues & Subscriptions 634 604 739 900 750 1,000 Gas/Oil/Mileage/Carwash 0 0 0 100 30 100 $634 $626 $1,022 $1,400 $980 $1,500 Contrac - Contractual Services Public Relations 11,148 15,522 28,721 32,000 33,000 35,000 Marketing and Promotions 0 0 0 7,000 7,000 20,000 Settler's Park 0 4,825 3,552 8,500 8,500 10,500 Contractual Services 13,561 3,800 0 7,000 7,000 15,000 $24,709 $24,147 $32,273 $54,500 $55,500 $80,500 Total: 03-Community Relations $184,475 $182,558 $196,034 $232,885 $224,638 $264,250 Total: Salaries and Wages Division: 03 - Community Relations Program BEN - Benefits Total: Supplies & Commodities Total: Contractual Services SAL - Salaries and Wages Total: Benefits Total: UTIL - Utilities Page 39 98 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund Salaries-Full Time 53,084 55,226 56,831 60,000 60,000 65,000 Salaries-Overtime 3,344 4,729 5,088 7,500 7,000 7,500 $56,428 $59,955 $61,919 $67,500 $67,000 $72,500 FICA 3,511 3,594 3,707 4,185 4,150 4,495 Medicare 821 841 867 1,000 970 1,055 IMRF 6,405 6,266 5,484 7,425 5,500 7,250 Employee Insurance 14,732 13,899 14,372 18,500 14,850 15,000 Deferred Comp. Contribution 1,220 1,229 1,248 2,000 2,000 2,000 $26,689 $25,829 $25,678 $33,110 $27,470 $29,800 SUPP - Supplies and Commodities Building Supplies 12,676 9,581 10,795 20,000 10,000 20,000 $12,676 $9,581 $10,795 $20,000 $10,000 $20,000 Contrac - Contractual Services Contractual Services 42,946 73,570 49,817 70,000 50,000 70,000 $42,946 $73,570 $49,817 $70,000 $50,000 $70,000 OTHER - Other Building Improvements 32,885 1,669 550 30,000 10,000 50,000 $32,885 $1,669 $550 $30,000 $10,000 $50,000 Total: 04-Facility Management $171,624 $170,604 $148,759 $220,610 $164,470 $242,300 Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Total: Benefits SAL - Salaries and Wages BEN - Benefits Total: Salaries and Wages Division: 04 - Facility Management Program Page 40 99 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund Salaries-Full Time 185,129 196,717 200,058 215,000 215,000 235,000 Salaries-Overtime 0 0 54 500 500 500 $185,129 $196,717 $200,112 $215,500 $215,500 $235,500 FICA 11,788 11,810 12,270 13,360 13,360 14,600 Medicare 2,843 2,762 2,870 3,125 3,125 3,415 IMRF 22,034 20,806 17,390 23,705 17,500 23,550 Employee Insurance 42,044 43,435 31,545 35,000 30,200 32,000 Deferred Comp. Contribution 6,953 7,042 5,823 8,000 7,500 8,000 Travel/Training 614 383 598 10,000 3,000 10,000 $86,276 $86,238 $70,496 $93,190 $74,685 $91,565 UTIL - Utilities Telephone/Internet 450 514 413 1,000 450 1,000 Cellular Phones 543 466 507 600 525 600 $993 $980 $920 $1,600 $975 $1,600 SUPP - Supplies and Commodities Office Supplies/Postage 1,251 1,424 2,114 2,000 2,000 2,000 Dues & Subscriptions 707 9,563 1,200 5,000 1,000 5,000 Gas/Oil/Mileage/Carwash 0 0 0 1,000 200 1,000 $1,958 $10,987 $3,314 $8,000 $3,200 $8,000 Contrac - Contractual Services Public Relations 7,363 8,597 9,694 12,000 10,000 15,000 Contractual Services 1,348 6,888 2,036 10,000 3,000 10,000 $8,711 $15,485 $11,730 $22,000 $13,000 $25,000 Total: 06 - Human Resources $283,067 $310,407 $286,572 $340,290 $307,360 $361,665 Total: Supplies & Commodities Total: Contractual Services Total: Benefits Total: UTIL - Utilities BEN - Benefits SAL - Salaries and Wages Total: Salaries and Wages Division: 06 - Human Resources Program Page 41 100 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund Salaries-Full Time 307,528 332,536 378,942 537,500 525,000 583,000 $307,528 $332,536 $378,942 $537,500 $525,000 $583,000 FICA 19,250 19,562 22,081 33,325 32,550 36,440 Medicare 4,502 4,575 5,164 7,795 7,615 8,455 IMRF 34,519 34,516 33,323 59,125 42,500 58,500 Employee Insurance 55,192 94,994 109,833 120,000 118,250 125,000 Deferred Comp. Contribution 7,419 5,100 8,396 7,500 6,700 7,500 Travel/Conventions/Training 0 1,665 3,254 15,000 9,000 17,000 $120,882 $160,412 $182,051 $242,745 $216,615 $252,895 UTIL - Utilities Telephone/Internet 228 257 207 500 250 500 Cellular Phones 2,796 2,674 2,523 4,200 3,500 4,200 $3,024 $2,931 $2,730 $4,700 $3,750 $4,700 SUPP - Supplies and Commodities Office Supplies/Postage 2,586 909 1,183 1,800 1,000 1,800 Dues & Subscriptions 689 564 1,167 1,100 1,100 1,500 Gas/Oil/Mileage/Carwash 0 0 330 400 400 500 Uniforms 267 288 285 800 800 1,000 $3,542 $1,761 $2,965 $4,100 $3,300 $4,800 Contrac - Contractual Services Software Licensing/Renewals 444,441 455,314 478,247 585,000 550,000 610,360 Contractual Services 52,263 29,115 13,189 60,000 25,000 90,000 $496,704 $484,429 $491,436 $645,000 $575,000 $700,360 OTHER - Other Server/Network Supplies 74,698 54,827 32,882 78,500 85,000 93,000 Computers 39,558 39,155 39,496 40,000 40,000 40,000 $114,256 $93,982 $72,378 $118,500 $125,000 $133,000 Total: 08 - IT Program $1,045,936 $1,076,051 $1,130,502 $1,552,545 $1,448,665 $1,678,755 Total: OTHER - Other Total: Salaries and Wages Total: Benefits SAL - Salaries and Wages BEN - Benefits Total: Contractual Services Division: 08 - IT Program Total: Supplies & Commodities Total: UTIL - Utilities Page 42 101 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Administration/Finance Detail 2024-2025 Fiscal Year Budget General Fund SAL - Salaries and Wages Salaries-Full Time 291,981 291,810 309,904 320,000 265,000 320,000 Salaries - Part Time 26,878 25,971 25,941 30,000 25,000 30,000 Salaries-Overtime 0 0 0 1,000 100 1,000 $318,859 $317,781 $335,845 $351,000 $290,100 $351,000 BEN - Benefits FICA 20,013 18,952 20,495 21,760 17,985 21,315 Medicare 4,605 4,538 4,796 5,090 4,200 4,950 IMRF 35,706 34,019 30,435 38,600 24,000 34,100 Employee Insurance 60,370 65,032 65,897 74,000 58,000 70,000 Deferred Comp. Contrib.9,389 9,496 9,805 11,000 5,000 11,000 Travel/Training 554 226 832 3,000 1,000 3,000 $130,637 $132,263 $132,260 $153,450 $110,185 $144,365 UTIL - Utilities Telephone/Internet 491 515 413 1,000 500 1,000 Cellular Phones 1,208 764 1,102 1,000 1,000 1,000 $1,699 $1,279 $1,515 $2,000 $1,500 $2,000 SUPP - Supplies and Commodities Office Supplies/Postage 5,632 6,600 6,555 10,000 9,000 10,000 Dues & Subscriptions 10,506 11,667 11,064 12,000 11,000 12,000 Gas/Oil/Mileage/Carwash 836 1,135 1,762 2,200 2,000 2,200 Uniforms/Clothing 634 598 313 600 600 600 $17,608 $20,000 $19,694 $24,800 $22,600 $24,800 Contrac - Contractual Services Maintenance Contracts/Lease 2,016 2,931 1,005 3,000 800 3,000 Vehicle Maintenance 784 3,731 339 3,000 1,200 3,000 Legal Fees 20,298 20,312 8,766 15,000 12,000 15,000 $23,098 $26,974 $10,110 $21,000 $14,000 $21,000 Total: Legal Services $491,901 $498,297 $499,424 $552,250 $438,385 $543,165 Transfer to Tort Immunity 0 0 300,000 0 0 0 Transfer to Capital 3,121,257 6,002,811 9,285,537 1,400,000 1,400,000 2,000,000 $3,121,257 $6,002,811 $9,585,537 $1,400,000 $1,400,000 $2,000,000 Total: Administration/Finance $11,818,181 $15,374,261 $18,543,479 $11,444,970 $10,847,501 $13,788,555 Total: Transfers Transfers Division: 09 - Legal Services Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Page 43 102 POLICE DEPARTMENT In partnership with the community, we are committed to serve and protect, promote safety, and enhance the quality of life. We will accomplish this through our department values of Integrity, Compassion, Dedication, Accountability, Professionalism, Equality, and Respect. The Police Department is responsible to respond to any condition or activity, which represents an immediate danger to either person or property, and to provide an efficient, effective means of reducing crime through patrol, investigation, and apprehension, recovery of evidence, and consistent enforcement of criminal and traffic laws on the federal, state, and local level. Over 1/3rd of our sworn officers have obtained the minimum years of service to retire. Depending on their respective age and outside employment opportunities, any of them could choose to retire within the next fiscal year. In addition to anticipating filling any retirement vacancies with new hires or lateral hires, the police department aims to ensure that promotions are aligned with succession planning strategies, facilitating the seamless transition of leadership positions, and maintaining operational effectiveness within the department. DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Plainfield Police Department, under the leadership and direction of the Chief of Police Robert Miller, is comprised of three primary divisions, Patrol, Administration, and Support Services, each of which is overseen by a sworn Commander. These Divisions, along with the Executive Division are responsible for their own budget cost centers. Each of these cost centers will be addressed individually but work together as one entity. The Plainfield Police Department stands by a community policing philosophy, involving citizen interactions and response, directed enforcement, and problem-solving. The Department was reaccredited in 2020 by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and continues to maintain high professional and law enforcement standards. Police – Executive Division This section represents the Office of the Chief, Executive Assistant, Custodians, and facility-specific costs. Police - Patrol Division The Patrol Division is led by the Patrol Commander and five Patrol Sergeants. The primary mission of the division is Patrol operations. The Patrol Division also encompasses Fleet Maintenance, the Community Oriented Policing Unit, Community Service Officers, and Crossing Guards. Salaries, uniforms, ammunition, range maintenance, and traffic safety operations are included in this area. The Patrol Division continuously evaluates staffing needs based on a myriad of factors, which could necessitate future hires and promotions within the organization. The Community Oriented Policing Unit provides specialized services to further the mission of the department. Supplementing patrol coverage, specialization in truck enforcement and accident reconstruction, and engaging in community outreach are some examples. In the 2024-2025 budget year, the COP unit will be adding two K-9 units. Page 44 103 POLICE DEPARTMENT Police - Administration Division The Administration Division is comprised of the Administration Commander and includes Criminal Investigations and Juvenile Investigations. The Administration Commander is supported by an Operations Support Specialist and an Accounting Assistant. The Criminal Investigations Unit is led by a Detective Sergeant and is comprised of four general criminal Detectives, one Narcotics Detective assigned to an Illinois State Police Task Force, one Digital Forensic Investigator assigned to an FBI Task Force and one Property Custodian who oversees the Property/Evidence Control. The Juvenile Investigations Unit is led by a Detective Sergeant and is comprised of four School Resource Officers (SRO) assigned to various high schools, one SRO assigned to the middle schools, one Juvenile Detective/SRO and two DARE Officers. Besides their duties during the school year, the unit also coordinates many of the community events hosted by the Department during the summer. Police - Support Services Division The Support Services Division is comprised of the Support Services Commander includes Accreditation, Training, Records Unit, Special Event planning, and oversight of the Plainfield Emergency Management Agency (PEMA). The Records Unit responsibilities include central records safeguarding, case report data entry, front desk calls for service, FOIA, sex offender registration, Illinois Uniform Crime Reporting, and insurance requests. Plainfield Emergency Management Agency (PEMA) The PEMA Budget represents the overall operating expenses of this unit. The PEMA organization is a very valuable asset to the Village in providing manpower/service in all major events or emergencies/disasters with approximately 30 volunteers providing more than 3,878 hours of volunteer service to the Village in 2023. Non-Departmental/Capital/Contingencies Seizure expenses are paid through revenues restricted only for specific Police purposes and cannot be used for General Fund operations. Capital items include replacement and purchase of new STARCOM radios, IT Equipment, Digital Forensic Equipment, and Tactical Equipment, as well as budgeted items for updates to existing equipment. Police Commission The Police Commission Budget covers expenses for a part-time secretary who handles meeting agendas, minutes, and other administrative tasks. This budget also includes the entry level police officer testing/hiring costs as well as the lateral police officer hiring process. The 2024-2025 fiscal year budget increased due to future testing costs. Page 45 104 POLICE DEPARTMENT FY 2024-2025 Key Objectives 1. Crime Prevention: Implementing strategies and initiatives to prevent crime within communities through various means such as community policing, neighborhood watch programs, and targeted enforcement. 2. Law Enforcement: Enforcing laws and regulations at the local, state, and federal levels to maintain public order and safety. This involves investigating crimes, apprehending suspects, and gathering evidence for prosecution. 3. Community Engagement: Building positive relationships with the community through outreach programs, public events, and partnerships with local organizations. This fosters trust, cooperation, and collaboration between law enforcement and the public. 4. Traffic Management and Safety: Ensuring the safe and orderly flow of traffic through enforcement of traffic laws, investigation of accidents, and implementation of traffic safety measures. 5. Professional Development: Investing in the training and development of police officers to enhance their skills, knowledge, and professionalism. This includes ongoing education, skill- building workshops, and leadership training. 6. Ethical Standards and Accountability: Upholding high ethical standards and promoting accountability within the department to maintain public trust and confidence. This involves transparent internal investigations, adherence to codes of conduct, and disciplinary measures when necessary. 7. Resource Management: Efficiently managing department resources such as personnel, equipment, and budget allocations to optimize effectiveness and service delivery. 8. Crime Reduction and Clearance: Implementing strategies to reduce crime rates and increase the clearance rate of crimes through effective investigation, intelligence gathering, and collaboration with other law enforcement agencies and community partners. PERFORMANCE MEASURES 2019 2020 2021 2022 2023 Calls Responded To 39,715 30,847 38,588 35,939 32,530 Traffic Citations 8,212 5,294 7,060 6,069 5,930 Crashes (includes private property) 1,320 845 1,213 1,273 1,212 DUI Arrests 88 93 94 85 72 Mental Health Calls 17 16 148 245 248 Crimes Against Person N/A N/A N/A 224 194 Crimes Against Property N/A N/A N/A 566 556 Crimes Against Society N/A N/A N/A 79 81 Group A Offenses N/A N/A N/A 869 831 Note: As of January 1, 2021, the Department began transitioning crime reporting from the Illinois Uniform Crime Reporting (UCR) to the National Incident-Based Reporting System (NIBRS). IN PARTNERSHIP WITH THE COMMUNITY, WE ARE COMMITTED TO SERVE AND PROTECT, PROMOTE SAFETY AND ENHANCE THE QUALITY OF LIFE Page 46 105 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget 2025 Proposed Budget Salaries and Wages 7,735,573 7,688,410 7,872,489 8,298,288 9,465,338 9,698,611 Benefits 3,425,247 3,693,848 3,882,652 3,946,118 4,349,668 4,913,917 Utilities 73,299 65,280 72,221 84,289 93,820 110,001 Supplies and Commodities 349,290 296,940 360,146 377,853 439,040 473,515 Contractual Services 1,048,631 1,079,414 1,001,718 1,050,717 1,361,938 1,331,439 Other 87,814 124,251 58,078 81,844 229,000 246,000 Total - Police Department $12,719,854 $12,948,143 $13,247,304 $13,839,109 $15,938,804 $16,773,483 Classification Fund: 01 - General Fund Expenditures Total Police Department General Fund Police Division Summary 2024-2025 Fiscal Year Budget $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 FY 2020Actual FY 2021Actual FY 2022Actual FY 2023Actual FY 2024Adopted Budget 2025Proposed Budget Police Division Expense History Other Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages Page 47 106 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed BudgetFund: 01 - General FundExpenditures Unit: 05 - Police Department SAL - Salaries and Wages Salaries-Full Time 338,919 335,089 331,524 293,751 288,700 310,492 Salaries-Part Time 32,174 15,622 10,811 35,000 18,000 20,000 Salaries-Overtime 255 649 613 1,000 500 1,000 $371,348 $351,360 $342,948 $329,751 $307,200 $331,492 BEN - Benefits FICA 22,607 20,364 17,947 20,445 19,500 20,553 Medicare 5,450 4,958 4,197 4,781 4,700 4,807 IMRF 23,140 20,032 13,448 11,690 14,000 15,110 Employee Insurance 67,335 63,500 47,272 49,624 49,000 52,916 Deferred Comp. Contrib.6,381 6,455 3,823 8,000 10,000 12,000 Travel/Training 3,630 886 2,315 8,500 5,000 9,500 Education/School 3,000 3,000 0 3,000 3,000 3,000 Unemployment Insurance 20,000 20,663 21,862 20,000 20,000 20,000 $151,543 $139,858 $110,864 $126,040 $125,200 $137,886 UTIL - Utilities Telephone/Internet 450 534 431 1,100 600 1,100 Cellular Phones 527 466 1,470 1,200 700 1,920 $977 $1,000 $1,901 $2,300 $1,300 $3,020 SUPP - Supplies and Commodities Office Supplies/Postage 6,291 7,025 8,180 8,000 8,000 8,000 Replacement Supplies 1,898 1,562 763 3,500 1,000 2,000 Dues & Subscriptions 4,905 4,841 4,386 6,465 5,000 9,465 Gas/Oil/Mileage/Carwash 1,245 2,219 2,122 3,700 3,000 3,700 Uniforms/Clothing 2,251 1,240 6,079 1,800 1,500 1,500 $16,590 $16,887 $21,530 $23,465 $18,500 $24,665 Contrac - Contractual Services Maintenance Contracts/Lease 5,651 5,911 6,614 6,709 6,709 7,189 Custodial/Building Maintenance 71,172 68,030 78,179 82,500 70,000 82,500 Vehicle Maintenance 1,688 1,347 458 2,500 5,000 2,500 Contractual Services 21,229 7,892 2,538 8,000 5,000 8,000 $99,740 $83,180 $87,789 $99,709 $86,709 $100,189 Total: Administration Program $640,198 $592,285 $565,032 $581,265 $538,909 $597,252 Total: Contractual Services Total: Supplies & Commodities Division: 02 - Police Executive General Fund Police Division Detail 2024-2025 Fiscal Year Budget Total: Salaries and Wages Total: Benefits Total: Utilities Page 48 107 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Police Division Detail 2024-2025 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 3,985,541 4,079,432 4,207,688 5,264,785 4,850,000 5,390,808 Salaries-Part Time (1,025)0 0 303,000 228,500 303,000 Salaries-Overtime 224,247 194,310 214,373 300,000 275,000 300,000 $4,208,763 $4,273,742 $4,422,061 $5,867,785 $5,353,500 $5,993,808 BEN - Benefits FICA 265,944 254,950 267,791 316,266 332,000 371,616 Medicare 62,253 59,931 62,698 73,966 77,625 86,910 IMRF 15,670 13,460 11,691 7,549 35,160 51,209 Employer Pension Contrib.1,577,460 1,697,212 1,698,689 1,950,000 1,940,409 2,300,000 Employee Insurance 630,361 679,629 709,699 779,536 740,000 781,171 Deferred Comp. Contrib.114,454 123,913 123,020 140,000 130,000 140,000 Travel/Training 24,968 41,655 35,509 50,000 45,000 49,100 $2,691,110 $2,870,750 $2,909,097 $3,317,317 $3,300,194 $3,780,006 UTIL - Utilities Telephone/Internet 33,635 44,867 47,937 40,000 46,000 31,500 Cellular Phones 6,256 4,079 5,684 7,000 6,500 29,050 $39,891 $48,946 $53,621 $47,000 $52,500 $60,550 SUPP - Supplies and Commodities Office Supplies/Postage 7,084 9,183 13,217 13,500 10,000 13,500 Replacement Supplies 16,708 18,482 19,685 22,500 15,000 22,500 Dues & Subscriptions 710 2,458 4,193 8,100 5,000 20,100 Gas/Oil/Mileage/Carwash 61,882 89,090 113,457 112,250 122,000 120,000 K-9 Unit 5,416 0 0 0 0 10,000 Uniforms/Clothing 48,402 32,088 29,198 55,900 52,000 62,450 Ammunition/Weapons 28,249 29,795 23,535 32,000 30,000 35,000 Bike Unit 3,385 0 0 6,000 6,000 6,000 $171,836 $181,096 $203,285 $250,250 $240,000 $289,550 Contrac - Contractual Services Traffic Programs/C.O.P.0 0 0 27,000 27,000 30,000 Explorer Program 2,682 975 204 5,000 2,500 5,000 Radio Maintenance 48 0 0 2,000 500 0 Maintenance Contracts/Lease 4,366 13,899 8,193 11,920 8,000 10,120 Vehicle Maintenance 75,795 49,182 59,977 70,200 58,000 70,200 Contractual Services 13,103 14,514 49,084 55,000 55,000 55,000 Contractual Svcs - WESCOM 607,001 605,468 619,813 640,779 629,000 600,000 Chaplaincy Program 0 0 0 0 0 3,000 Animal Control 2,780 0 0 9,000 5,000 9,000 $705,775 $684,038 $737,271 $820,899 $785,000 $782,320 Total: Police Operations $7,817,375 $8,058,572 $8,325,335 $10,303,251 $9,731,194 $10,906,234 Total: Salaries and Wages Division: 51 - Police Patrol Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Contractual Services Page 49 108 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Police Division Detail 2024-2025 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 1,763,317 1,807,819 2,027,542 2,372,648 2,256,000 2,396,117 Salaries-Overtime 107,876 163,383 188,564 179,000 160,000 197,000 $1,871,193 $1,971,202 $2,216,106 $2,551,648 $2,416,000 $2,593,117 BEN - Benefits FICA 116,994 119,103 136,781 158,202 149,790 160,773 Medicare 27,450 28,078 32,157 36,999 35,035 37,600 IMRF 13,654 13,630 16,252 16,987 17,040 22,404 Employee Insurance 290,239 309,882 352,937 391,245 391,245 397,893 Deferred Comp. Contrib.53,793 59,790 62,113 65,000 65,000 70,000 Travel/Training 11,448 19,344 16,871 31,800 20,000 37,500 $513,578 $549,827 $617,111 $700,233 $678,110 $726,170 UTIL - Utilities Telephone/Internet 579 542 433 1,100 600 1,100 Cellular Phones 12,203 9,742 14,832 15,000 13,500 18,264 $12,782 $10,284 $15,265 $16,100 $14,100 $19,364 SUPP - Supplies and Commodities Office Supplies/Postage 3,877 3,291 5,021 5,500 5,000 5,500 Replacement Supplies 4,215 13,947 5,227 14,500 8,000 13,000 Dues & Subscriptions 3,999 5,331 4,128 6,700 4,000 4,250 Gas/Oil/Mileage/Carwash 16,903 35,709 41,976 45,000 40,000 45,000 Crime Scene/Evidence Tech 6,315 9,299 7,640 10,000 7,000 8,500 Uniforms/Clothing 14,057 14,679 17,899 19,560 19,000 19,850 $49,366 $82,256 $81,891 $101,260 $83,000 $96,100 Contrac - Contractual Services Community Programs 6,127 8,578 3,582 10,500 10,000 13,000 Community Prog-Alc/Tobacco 104 194 112 2,500 1,000 3,000 Explorer Program (240)0 0 0 0 0 Radio Maintenance 25,564 18,946 19,536 33,000 23,000 0 Maintenance Contracts/Lease 2,498 2,642 1,888 4,920 2,000 4,520 Contractual Services 0 0 0 92,500 92,500 85,000 Vehicle Maintenance 27,120 28,561 20,340 30,000 19,000 37,500 D.A.R.E. Program 3,076 2,604 5,321 5,000 3,000 6,000 Background Check Svcs.2,407 2,405 1,671 2,500 2,000 2,500 $66,656 $63,930 $52,450 $180,920 $152,500 $151,520 OTHER - Other Shop with a Cop 14,900 15,818 12,913 10,000 15,000 10,000 $14,900 $15,818 $12,913 $10,000 $15,000 $10,000 Total: Police Administration $2,528,475 $2,693,317 $2,995,736 $3,560,161 $3,358,710 $3,596,271 Division: 52 - Police Administration Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Total: Contractual Services Total: OTHER - Other Page 50 109 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Police Division Detail 2024-2025 Fiscal Year Budget Contrac - Contractual Services Seizure/Forfeiture Exp.100,230 70,599 22,783 100,000 50,000 100,000 $100,230 $70,599 $22,783 $100,000 $50,000 $100,000 Total: Seizure/Forfeiture $100,230 $70,599 $22,783 $100,000 $50,000 $100,000 SAL - Salaries and Wages Salaries-Special Activities 22,764 77,155 60,670 32,513 80,000 50,000 $22,764 $77,155 $60,670 $32,513 $80,000 $50,000 BEN - Benefits FICA 1,344 4,626 3,550 2,016 4,950 3,100 Medicare 315 1,105 843 471 1,150 725 $1,659 $5,731 $4,393 $2,487 $6,100 $3,825 Total: Police Special Activities $24,423 $82,886 $65,063 $35,000 $86,100 $53,825 Total: Contractual Services Division: 54 - Seizure/Forfeiture Total: Salaries and Wages Total: Benefits Division: 55 - Police Special Activities Page 51 110 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Police Division Detail 2024-2025 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 914,637 891,580 909,378 595,261 615,000 627,814 Salaries-Part Time 258,505 259,167 289,965 75,880 65,000 75,880 Salaries-Overtime 40,089 44,335 53,392 6,000 5,000 20,000 $1,213,231 $1,195,082 $1,252,735 $677,141 $685,000 $723,694 BEN - Benefits FICA 77,332 72,628 76,755 41,983 42,470 44,869 Medicare 18,096 17,089 18,046 9,819 9,935 10,494 IMRF 58,343 55,628 51,846 40,230 32,000 41,411 Employee Insurance 149,288 138,009 124,840 65,418 99,000 118,335 Deferred Comp. Contrib.25,302 23,276 22,398 30,000 25,000 30,000 Travel/Training 5,931 7,998 8,333 10,220 7,000 15,000 $334,292 $314,628 $302,218 $197,670 $215,405 $260,109 UTIL - Utilities Telephone/Internet 1,164 1,074 1,014 2,200 1,200 2,200 Cellular Phones 2,923 2,394 2,504 7,220 3,000 5,867 $4,087 $3,468 $3,518 $9,420 $4,200 $8,067 SUPP - Supplies and Commodities Office Supplies/Postage 9,889 8,991 10,870 13,750 12,000 13,750 Replacement Supplies 2,707 8,750 1,241 6,500 4,000 6,500 Dues & Subscriptions 1,632 918 745 650 750 750 Gas/Oil/Mileage/Carwash 17,496 24,858 36,184 5,000 4,000 5,000 Uniforms/Clothing 12,074 16,395 7,797 5,065 3,000 4,100 $43,798 $59,912 $56,837 $30,965 $23,750 $30,100 Contrac - Contractual ServicesTraffic Program 20,259 15,495 22,642 0 0 0Community Programs 0 0 0 0 0 5,000 Radio Maintenance 0 161 0 500 300 35,500 Maintenance Contracts 3,750 5,445 3,982 7,660 5,000 7,660 Vehicle Maintenance 19,310 22,993 26,338 4,300 2,000 4,300 Chaplaincy Program 1,220 1,566 1,752 3,000 2,000 0 Accreditation 4,595 4,595 7,575 8,000 5,000 8,000 Animal Control 0 1,714 3,300 0 0 0 $49,134 $51,969 $65,589 $23,460 $14,300 $60,460 Total: Support Services $1,644,542 $1,625,059 $1,680,897 $938,656 $942,655 $1,082,430 Office Furniture & Equip.9,739 2,026 12,049 10,000 10,000 20,000 Machinery and Equipment 85,762 22,576 36,873 181,000 110,000 188,000 Total: Capital $95,501 $24,602 $48,922 $191,000 $120,000 $208,000 Contingencies 13,362 11,207 17,621 15,000 20,000 15,000 Total: Contingencies $13,362 $11,207 $17,621 $15,000 $20,000 $15,000 Total: Police Department $12,864,106 $13,158,527 $13,721,389 $15,724,333 $14,847,568 $16,559,012 Total: Salaries and Wages Total: Benefits Total: Utilities Total: Supplies & Commodities Division: 56 - Police Support Services Division: 91 - Capital Division: 93 - Contingencies Total: Contractual Services Page 52 111 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Police Division Detail 2024-2025 Fiscal Year Budget BEN - Benefits Travel/Training 1,482 0 1,619 4,000 2,000 4,000 $1,482 $0 $1,619 $4,000 $2,000 $4,000 UTIL - Utilities Telephone/Internet 6,940 7,928 7,944 16,000 8,500 16,000 Cellular Phones 603 595 2,040 3,000 2,200 3,000 $7,543 $8,523 $9,984 $19,000 $10,700 $19,000 SUPP - Supplies and Commodities Office Supplies/Postage 398 2,860 475 1,000 1,500 1,000 Replacement Supplies 4,624 6,815 945 6,000 5,000 6,000 Dues & Subscriptions 3,419 2,515 5,454 4,000 4,000 4,000 Gas/Oil/Mileage/Carwash 2,166 1,504 3,110 8,000 3,000 8,000 Supplies/Hardware 61 1,449 160 2,000 2,000 2,000 Supplies/Hardware-ESDA 0 0 105 2,000 500 2,000 Uniforms/Clothing 2,041 4,312 2,644 6,000 3,000 6,000 Bike Unit 168 0 280 1,500 500 1,500 $12,877 $19,455 $13,173 $30,500 $19,500 $30,500 Contrac - Contractual Services Emergency Operation Center 0 0 0 1,000 500 1,000 Police Public Relations 1,050 0 1,255 3,000 2,500 3,000 Disaster Plan/Exercises/NIMS 0 213 302 3,000 500 3,000 Radio Maintenance 13,915 6,950 28,247 16,000 16,000 16,000 Maintenance Contracts/Lease 1,798 1,798 879 1,200 800 1,200 Building Maintenance 1,299 3,741 2,572 20,000 10,000 20,000 Vehicle Maintenance 19,265 8,214 8,457 20,000 28,000 20,000 Siren Maintenance 10,228 8,469 7,259 13,000 10,000 13,000 Contractual Services 0 0 198 5,250 1,000 5,250 CERT/Cadet Program 1,759 0 4,917 4,500 4,000 4,500 PEMA Search and Rescue 3,900 3,275 0 3,000 1,000 3,000 $53,214 $32,660 $54,086 $89,950 $74,300 $89,950 OTHER - Other Office Furniture & Equipment 0 788 0 5,000 2,000 5,000 Machinery and Equipment 0 4,657 0 5,000 3,000 5,000 Contingencies 488 1,006 2,388 3,000 2,500 3,000 $488 $6,451 $2,388 $13,000 $7,500 $13,000 Total: PEMA $75,604 $67,089 $81,250 $156,450 $114,000 $156,450 Total: Utilities Total: Supplies & Commodities Total: OTHER - Other Total: Contractual Services Total: Benefits Unit: 07 - PEMA Page 53 112 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Police Division Detail 2024-2025 Fiscal Year Budget Division: 02 - Administration Program SAL - Salaries and Wages Salaries-Part Time 1,111 3,948 3,768 6,500 3,500 6,500 $1,111 $3,948 $3,768 $6,500 $3,500 $6,500 BEN - Benefits FICA 57 257 216 341 217 341 Medicare 13 60 50 80 50 80 Travel/Training 114 1,541 550 1,500 500 1,500 $184 $1,858 $816 $1,921 $767 $1,921 SUPP - Supplies and Commodities Office Supplies/Postage 1,774 165 762 2,000 750 2,000 Dues & Subscriptions 699 375 375 600 500 600 $2,473 $540 $1,137 $2,600 $1,250 $2,600 Contrac - Contractual Services Legal Fees 0 0 0 5,000 2,000 5,000 Marketing and Promotions 0 0 0 2,000 1,000 2,000 Police Testing/Hiring 4,665 15,342 30,749 40,000 18,000 40,000 $4,665 $15,342 $30,749 $47,000 $21,000 $47,000 Total: Police Commission $8,433 $21,688 $36,470 $58,021 $26,517 $58,021 Police Division Total $12,948,143 $13,247,304 $13,839,109 $15,938,804 $14,988,085 $16,773,483 Total: Contractual Services Total: Salaries and Wages Total: Benefits Total: Supplies & Commodities Unit: 50 - Police Commission Page 54 113 STREET DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Street Division is the largest of the four divisions within Public Works. This division is under the general supervision of the Director of Public Works while the day-to-day operations are managed by the Street Superintendent, one crew leader in Street Maintenance, one crew leader in Forestry/Grounds Maintenance, and one crew leader in Fleet Maintenance. Additional staff members include nine equipment operators and two mechanics. Seasonal help and snow removal contractors are utilized on an as-needed basis. Additionally, toward the end of the 2nd quarter of FY 2022-2023, the Street Division spearheaded the implementation of Central Square Technologies, LLC. This software program that’s new to Public Works is designed to generate and distribute work requests and work orders electronically and provides the ability to capture and track all data for routine job tasks in a timely manner. The Fleet Maintenance, Street Maintenance, and Forestry/Grounds Maintenance sections are gaining experience in utilizing this new software system during field operations. Overall Goal To provide our residents the highest level of service possible as it relates to the responsibilities of the Street Division. Street Division Operational Duties The Street Division encompasses the Fleet Maintenance, Street Maintenance, and Forestry/Grounds Maintenance sections. As a whole, the Division is responsible for, but not limited to: the maintenance of over 430 lane miles of roadway, 120 acres of green scape, 383 cul-de-sacs, 49 traffic signals, 5,000 streetlights, several alleyways, and all associated storm water sewer infrastructure within the Village. The Street Division budget includes funding for programs including: 1. Snow removal and de-icing operations. 2. Asphalt pavement patching/pothole repair, repair or replacement of smaller quantities of sidewalks and curbs, and striping roadways, crosswalks, and stop bars as needed. The budget includes $190,000 for these street projects. 3. The installation and maintenance of over 7,111 regulatory and informational signs within the Village. 4. Street sweeping all major roadways once a month and subdivisions’ streets at least three times a year. Additional street sweeping is also performed after Village special events. 5. Storm sewer repair and cleaning of structures (18,881 structures, 17,932 conduits, 210 detention basins), cleaning various creeks and ditches to ensure proper water flow, and complying with MS4 pollution prevention requirements. 6. Shoulder stone repair or replacement, mowing and litter pick-up within right-of-way, and ground maintenance. 7. The maintenance and landscaping of Village parks and properties including 45 sites totaling over 120 acres. Page 55 114 STREET DEPARTMENT Street Division Operational Duties (continued) 8. Parkway tree inspections, tree plantings, trimming, tree falling, stump grinding, and other required maintenance for the 24,401 trees that are owned by the Village. 9. Emergency response to tornado, wind, flood storm damage (sandbagging) and clean-up. Provide assistance to state & local IPWMAN agencies in need of mutual aid. 10. Provide support for an average of 20 festivals and special events Village-wide. 11. Fleet Maintenance provides preventative and unscheduled repairs for over 250 Village vehicles, auxiliary equipment, and small engine repair. 12. Emergency traffic control and barricading placement for special events. 13. Graffiti removal from sidewalks, streets, and buildings. 14. Dead animal pick-up and animal nuisance control as needed. 15. Mosquito abatement. 16. Perform installation and maintenance of over 5,000 streetlights throughout the Village. 17. Repair sidewalk trip hazards utilizing grinding, patching and/or removal, and replacement methods to prevent accidental falls. 18. Install seasonal banners and holiday lighting and decorations. 19. Provide mowing services of vacant properties per the Code Compliance Division. FY 2024-2025 Key Level of Service Objectives 1. To provide effective and efficient services for our residents including: a) Continuing our efforts in managing the removal and replacement of parkway trees that are infested and/or dying. It is estimated that approximately 200 trees will be removed in 2024-2025. b) Ongoing street patching and pothole repairs and maintain a minimal 70% PCI rating. c) Continue repairing, replacing, and retrofitting existing streetlights to LEDs to provide a safe-lit community within the Village. d) Efficient snow/ice removal using sustainable methods that will reduce expenses without jeopardizing safety. e) Regular street sweeping and herbicide spraying of curb lines. f) Downtown streetscape maintenance. This program will consist of the installation of planting materials within approximately 50 decorative flowerpots and planting beds. Additionally, the general daily maintenance will be completed to keep the downtown business district in a pristine condition. 2. To provide sign installation and replacement that complies with new retro-reflectivity requirements. Understanding that there are three levels of compliance, that started in January 2012 with a full compliance management program required by January 2023, Staff plans to complete the following: a) Provide accurate Work Order data utilizing Central Square data collection system. b) Replace signs that exceed their 15-year life cycle. c) Continue providing engineering with signage changes to maintain accurate mapping updates. Page 56 115 STREET DEPARTMENT FY 2024-2025 Key Level of Service Objectives (continued) 3. To complete a regular pavement and sidewalk maintenance schedule including: a) Complete small scale pavement patching utilizing Street Division employees rather than outsourcing when practical. b) Continue to complete the roadway crack sealing program to help extend pavement life. c) Continue the curb and sidewalk replacement program as required. 4. Fleet Maintenance - It is our mission to provide the employees of the Village with safe/dependable vehicles and equipment. Programs include: a) Manage Village fuel purchasing and usage. b) Provide a timely preventative vehicle maintenance program to minimize downtime and reduce operating costs. c) Provide high quality vehicle and equipment repair service. d) Participate and maintain A.S.E. certification programs as required. e) Manage, operate, and inspect the automated fuel dispensing equipment. f) Retain an accurate inventory of parts and maintain stock as required utilizing the new Central Square data collection system. 5. To provide safe, well-maintained, sustainable facility maintenance services including: a) Scheduled cleaning and preventive maintenance for all interior/exterior Village-owned buildings. b) Maintain and operate the central warehouse storage area by inventorying, organizing, and reordering parts and equipment as needed. c) Keep accurate maintenance records regarding all facility repairs and mechanical/electrical upgrades. d) Utilize sustainable cleaning methods. Key Performance Indicators Program 2017 2018 2019 2020 2021 2022 2023 Patching/pothole repair (tons) 179 122 150 124 175 154 75 Shoulder stone repaired (tons) 749 1,096 352 502 1,264 925 952 Snow removal events 19 30 26 20 19 15 17 Storm sewer structures repaired 35 48 42 30 46 29 44 New signs installed 334 217 336 355 237 237 220 Street sweeping (lane miles) 2,181 1,964 1,718 1,534 1,968 1,754 1,760 Trees trimmed 5,127 6,402 2,885 2,954 1,173 2733 5,025 Trees planted 807 828 602 4 5 24 20 Plantings installed 1,274 1,528 1,937 2,632 10,172 9,937 10,050 Grounds maintenance and mowing (hours) 1,989 2,949 2,261 1,918 1,564 1,741 1,720 Fleet Maintenance: Vehicles, trucks, equipment repaired (units) 623 650 852 796 916 892 1,063 Page 57 116 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Salaries and Wages 1,671,891 1,645,291 1,644,737 1,685,116 1,962,000 2,207,000 Benefits 641,808 683,376 682,509 661,737 806,925 900,735 Utilities 249,238 236,511 201,647 148,804 203,500 250,000 Supplies and Commodities 645,363 377,461 473,212 385,461 591,000 552,500 Contractual Services 1,067,203 1,477,297 1,260,350 929,461 1,397,000 1,531,000 $4,275,503 $4,419,936 $4,262,455 $3,810,579 $4,960,425 $5,441,235 General Fund Streets Division Summary 2024-2025 Fiscal Year Budget Total Street Division Classification Fund: 01 - General Fund Expenditures Unit: 08 - Street Division $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Streets Division Expense History Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages Page 58 117 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Unit: 08 - Street Department Salaries-Full Time 398,138 382,643 279,514 495,000 465,000 575,000 Salaries-Part Time 0 0 8,550 13,000 22,000 25,000 $398,138 $382,643 $288,064 $508,000 $487,000 $600,000 FICA 25,116 23,045 15,515 31,495 29,850 36,800 Medicare 5,992 5,503 3,628 7,365 6,985 8,550 IMRF 46,129 41,046 22,091 55,880 40,000 60,000 Employee Insurance 83,463 87,357 44,949 95,000 100,000 105,000 Deferred Comp. Contribution 10,884 5,949 3,455 10,000 6,000 10,000 Travel/Conventions/Training 2,187 15,114 14,857 13,000 18,000 20,000 IL Unemployment Insurance 4,500 4,659 4,905 5,000 5,000 5,000 $178,271 $182,673 $109,400 $217,740 $205,835 $245,350 Telephone/Internet 33,010 17,483 16,850 25,000 20,000 22,000 Cellular Phones 7,747 6,181 7,849 8,500 11,500 13,000 $40,757 $23,664 $24,699 $33,500 $31,500 $35,000 SUPP - Supplies and Commodities Office Supplies/Postage 4,134 4,732 7,646 6,000 7,500 8,000 Dues & Subscriptions 2,898 2,330 4,255 4,000 5,500 6,000 Gas/Oil/Mileage/Carwash 0 97 389 500 300 500 Supplies/Hardware 306 0 623 1,000 1,500 2,000 $7,338 $7,159 $12,913 $11,500 $14,800 $16,500 Building Maintenance 12,560 23,245 18,619 25,000 20,000 25,000 Legal Notices 3,243 1,205 2,160 2,000 2,500 2,500 $15,803 $24,450 $20,779 $27,000 $22,500 $27,500 $640,307 $620,589 $455,855 $797,740 $761,635 $924,350 Fund: 01 - General Fund Expenditures Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: UTIL - Utilities Total: Administration General Fund Streets Division Detail 2024-2025 Fiscal Year Budget Division: 02 - Administration Program Page 59 118 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Streets Division Detail 2024-2025 Fiscal Year Budget Salaries-Full Time 848,798 872,519 917,285 940,000 965,000 1,030,000 Salaries-Part Time 0 1,596 61,715 85,000 105,000 115,000 Salaries-Overtime 97,807 97,330 102,656 95,000 95,000 100,000 $946,605 $971,445 $1,081,656 $1,120,000 $1,165,000 $1,245,000 FICA 58,971 58,119 67,275 69,440 72,230 76,570 Medicare 13,791 13,592 15,734 16,250 16,900 17,910 IMRF 106,751 100,899 94,278 123,200 92,000 124,000 Employee Insurance 192,658 203,716 235,395 225,000 255,000 260,000 Deferred Comp. Contribution 21,025 22,457 22,337 25,000 25,000 30,000 $393,196 $398,783 $435,019 $458,890 $461,130 $508,480 Electricity/Gas 195,754 177,983 124,105 170,000 210,000 215,000 $195,754 $177,983 $124,105 $170,000 $210,000 $215,000 SUPP - Supplies and Commodities Gas/Oil/Mileage/Carwash 48,040 71,645 80,651 80,000 80,000 80,000 Supplies/Hardware 14,617 16,505 22,475 20,000 21,000 22,000 Supplies - Salt Purchase 227,596 310,233 201,685 385,000 540,000 325,000 Street Sign Maintenance 51,998 38,032 28,190 60,000 30,000 65,000 Aggregate Materials 4,829 4,857 9,419 5,000 10,000 10,000 Uniforms/Clothing 11,972 10,940 14,051 13,000 19,000 15,000 $359,052 $452,212 $356,471 $563,000 $700,000 $517,000 Radio Maintenance 3,225 2,574 0 5,000 2,000 5,000 Vehicle Maintenance 22,249 47,110 44,769 40,000 35,000 40,000 Street Light Maintenance 137,641 180,004 186,682 140,000 150,000 175,000 Street Maintenance 157,742 104,253 143,286 190,000 200,000 225,000 Storm Sewer Improvements 15,272 10,740 19,101 30,000 25,000 33,000 Contractual Services 159,676 187,179 138,130 200,000 175,000 210,000 Contractual Snow Removal 758,253 529,834 186,961 550,000 300,000 575,000 Sidewalk Maintenance 5,220 3,185 2,112 5,000 8,000 8,500 Equipment Maintenance 134,510 106,498 122,139 135,000 95,000 150,000 $1,393,788 $1,171,377 $843,180 $1,295,000 $990,000 $1,421,500 $3,288,395 $3,171,800 $2,840,431 $3,606,890 $3,526,130 $3,906,980 Total: Street Maintenance SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Division: 60 - Street Maintenance Program Page 60 119 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget General Fund Streets Division Detail 2024-2025 Fiscal Year Budget SAL - Salaries and Wages Salaries-Full Time 85,741 84,707 89,710 93,000 90,000 105,000 Salaries-Overtime 13,067 10,317 12,775 12,000 10,000 12,000 $98,808 $95,024 $102,485 $105,000 $100,000 $117,000 FICA 6,213 5,877 6,464 6,510 6,200 7,250 Medicare 1,453 1,375 1,512 1,525 1,450 1,700 IMRF 11,148 10,111 9,491 11,550 10,000 11,700 Employee Insurance 13,226 14,156 16,196 18,000 13,000 18,000 Deferred Comp. Contribution 2,275 3,061 2,300 4,000 3,200 4,000 $34,315 $34,580 $35,963 $41,585 $33,850 $42,650 SUPP - Supplies and Commodities Supplies/Hardware 11,071 13,841 15,577 15,000 15,000 17,000 Uniforms/Clothing 0 0 500 1,500 1,000 2,000 $11,071 $13,841 $16,077 $16,500 $16,000 $19,000 Tree Removal 44,200 37,700 40,650 45,000 35,000 50,000 Contractual Services 23,506 26,823 24,852 30,000 28,000 32,000 $67,706 $64,523 $65,502 $75,000 $63,000 $82,000 $211,900 $207,968 $220,027 $238,085 $212,850 $260,650 Salaries-Full Time 191,801 188,794 207,842 219,000 220,000 235,000 Salaries-Overtime 9,939 6,831 5,069 10,000 6,000 10,000 $201,740 $195,625 $212,911 $229,000 $226,000 $245,000 FICA 12,577 11,962 12,864 14,200 14,000 15,200 Medicare 2,942 2,798 3,008 3,320 3,275 3,555 IMRF 22,795 20,331 18,904 25,190 20,000 24,500 Employee Insurance 33,556 27,161 42,304 40,000 55,000 55,000 Deferred Comp. Contribution 5,724 4,221 4,275 6,000 5,000 6,000 $77,594 $66,473 $81,355 $88,710 $97,275 $104,255 $279,334 $262,098 $294,266 $317,710 $323,275 $349,255 $4,419,936 $4,262,455 $3,810,579 $4,960,425 $4,823,890 $5,441,235 Total: Vehicle Maintenance Total: Street Division Total:Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: Forestry Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits Division: 63 - Vehicle Maintenance Program Division: 62 - Forestry Program Total: Benefits Total: Salaries and Wages BEN - Benefits Page 61 120 PLANNING DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Planning Department oversees the long-range Comprehensive Plan for the Village of Plainfield and administers the Zoning Code with respect to all current development projects. Planning also coordinates local historic preservation efforts, including nominations for local landmark and historic district status and certificate of appropriateness reviews. The Planning Department plays a lead role in economic development activities, including efforts to attract new commercial development as well as retain and support Plainfield’s existing businesses. The 2023-2024 year brought in many projects in every sector including all types of residential products, industrial, and commercial development. This fiscal year saw the entitlement of two large commercial projects, Woodman’s Food Market and Hawk Auto’s four new dealerships, bringing new tax revenue to the community. A 350,000 square foot cold storage industrial building also began construction this year. The department has five (5) full-time employee positions budgeted and the department is fully staffed. The five (5) total employee positions include the Economic Development Director, Planning Director, one Planner, one Associate Planner and the Planning Department Assistant. The Economic Development Director is an accredited certified urban planner through the American Institute of Certified Planners. Planning and Zoning Process All land use development and entitlement cases are legally processed by the Village’s planning staff. Staff works with landowners, entitlement attorneys, land planners, architects, engineers and landscape architects. Cases involve Annexations, Annexation Agreements, Special Uses, Planned Developments, Rezoning, Variances and Site Plan Reviews. The planning process starts with the pre-application meeting. At the pre-application meeting, staff generally reviews the planning process and the procedural steps that will be necessary to obtain approval of the proposed project or zoning request. Staff prepares the case for the Plan Commission and coordinates with the Village Engineer, Fire Department and Traffic Committee and incorporates any planning comments regarding the case. After the Plan Commission staff prepares the case for the Village Board and final approval, coordinates the negotiations and any required revisions relating to an Annexation Agreement or Statement of Intent and Agreement. In addition, staff prepares the necessary agreements, plats, plans, exhibits, and ordinances relating to approved land use cases. Staff is also responsible for handling and processing all façade grants that are submitted for consideration. The facade grant program is funded by the downtown tax increment financing (TIF) district. Staff processes the grant applications and processes payments once the facades are completed. Planning further serves as the staff liaison to the Historic Preservation Commission (HPC) and prepares all staff reports for the monthly meetings of the HPC. The Commission is active in soliciting landmark and district applications throughout the Village’s historical core. Staff is responsible for handling the administration of landmark applications and any proposed creation of a district. All requests for Certificate of Appropriateness (COA) approval for exterior modifications to landmarks and properties within districts and any demolition are also processed through the Planning Department. Lastly, staff coordinates the annual reporting requirements associated with being a Certified Local Government (CLG) with the Illinois Historic Preservation Association (IHPA). Page 62 121 PLANNING DEPARTMENT Long Term Planning & Visioning The Village embarked on the completion of a new Plainfield Comprehensive Land Use Plan in 2023-2024 which is a key document for the planning staff as this provides the community’s ultimate vision and goals for future land uses. The Village’s consultant, Houseal Lavigne, held multiple stakeholder and project area workshops through 2023 and is currently preparing the draft of the document and maps to present to upcoming workshops in 2024 and ultimately finalize the document the summer of 24’. The next step after a Comprehensive Land Use Plan is adopted is to further evaluate the Village’s Zoning Ordinance and Subdivision Development Regulations in comparison to the Plan to ensure the vision of the community can be implemented through these ordinances. Staff is preparing a Request for Qualifications with the expectations to release the RFQ one month prior to the date of the expected Comprehensive Plan adoption to begin this process in 2024. Staff expects the Zoning Ordinance to be a 2-3 year process. Recapture The Planning staff is also responsible for the tracking of all recapture payment requests and processing any recapture agreements through the Village Board approval process. Additional duties of the department include review and permit approval for all permanent/temporary signage within the Village. FY 2024-2025 Key Objectives The Planning Department has established key objectives to pursue in the 2024-2025 Fiscal Year: • Finalizing the new Comprehensive Land Use Plan. • Continue to support the Boulevard development to further its growth. • Continued pursuit of new development opportunities along the IL 59 corridor, pursuing redevelopment opportunities in the historic downtown area for newer housing options, and promoting commercial growth in the Village Center/Extended Downtown area on Lockport. • Seek redevelopment opportunities in the U.S. Route 30 TIF District to create new value and investment momentum within this corridor. • Begin the process to amend the Zoning Ordinance and bring it up to date to current standards and reflect the new Comprehensive Land Use Plan. • Establishing a Public Art Plan. • Adopting an Attainable Housing Plan. • Identify new opportunities to implement or incentivize sustainable and environmentally friendly development. • Promote enhanced business retention efforts with industries in the community. • The redevelopment of the Walmart Supercenter. Page 63 122 PLANNING DEPARTMENT Economic Development In 2024-2025, staff will remain focused on the Boulevard Place’s development bringing new retail, dining and entertainment to the Village. Staff, as part of the Strategic Plan, will continue to work on an approach that promotes the Village’s many regional strengths and supportive business environment. The Department’s Economic Development Director is the lead staff member to pursue the following: • Establishing a development group and/or large anchor for the Walmart Supercenter vacancy at 127th Street and IL Route 59. • Identifying retailers for the new outlots being created by the Woodman’s Food Market development creating new development opportunities. • Bring the interest in development to fruition at the SWC of Renwick and IL 59 with multiple businesses with interest currently. • Continue to expand the existing downtown with new redevelopment opportunities and growth. • Explore the expansion of the 143rd Street west industrial area. • Seek opportunities of growth of the extended downtown/Village Center area. • Coordinating with property owners and commercial brokers to provide customized marketing materials and demographic information specific to the targeted retailers and end-users. • Supporting the Village of Plainfield’s participation in the International Council of Shopping Centers (ICSC) annual RECon conference and Chicago-area conferences. • Conducting retention interviews in rotating cycles among the Village’s industrial, major retail, and independently owned business communities. Plainfield Riverfront Planning Staff, in coordination with the Community Relations Director, continue to pursue the implementation of the Riverfront Master Plan. Below are the projects currently slated to begin in 2024- 2025: • Planning for the river restoration project, spearheaded by the Lower DuPage River Watershed Coalition, that will provide over $2 million for river and watershed restoration. • Staff will continue to work with the Community Relations and Engineering departments to investigate grant opportunities to continue to extend the trail system, particularly to the north. Page 64 123 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Unit: 09 - Community Development Salaries and Wages 352,345 342,605 374,830 430,577 464,000 489,000 Benefits 145,197 150,066 158,020 152,847 176,530 196,215 Utilities 4,024 2,373 2,473 2,254 5,000 5,000 Supplies and Commodities 9,540 8,419 14,187 7,076 20,750 20,750 Contractual Services 47,455 100,063 39,400 58,709 193,500 195,500 $558,561 $603,526 $588,910 $651,463 $859,780 $906,465Total: 20 - Planning Program Classification Fund: 01 - General Fund Expenditures General Fund Planning Division Summary 2024-2025 Fiscal Year Budget Division: 20 - Planning Program $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 $1,000,000 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 ProposedBudget Planning Division Expense History Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages Page 65 124 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Unit: 09 - Community Development Division: 20 - Planning Program Salaries-Full Time 338,140 369,103 425,717 455,000 445,000 480,000 Salaries-Overtime 0 177 0 2,000 200 2,000 Salaries-Commissioner 4,465 5,550 4,860 7,000 5,000 7,000 $342,605 $374,830 $430,577 $464,000 $450,200 $489,000 FICA 21,781 22,860 26,312 28,765 27,900 30,325 Medicare 5,094 5,346 6,154 6,725 6,530 7,090 IMRF 38,774 39,109 37,734 51,040 49,000 53,800 Employee Insurance 75,575 80,653 66,919 70,000 76,000 85,000 Deferred Comp. Contribution 6,597 5,663 7,363 9,000 8,000 9,000 Travel/Training 1,245 3,427 7,301 10,000 8,000 10,000 IL Unemployment Insurance 1,000 962 1,064 1,000 1,000 1,000 $150,066 $158,020 $152,847 $176,530 $176,430 $196,215 Telephone/Internet 1,341 1,541 1,240 3,000 1,800 3,000 Cellular Phones 1,032 932 1,014 2,000 1,050 2,000 $2,373 $2,473 $2,254 $5,000 $2,850 $5,000 SUPP - Supplies and Commodities Office Supplies/Postage 3,795 9,310 5,276 12,000 7,500 12,000 Dues & Subscriptions 4,587 4,837 1,733 8,000 6,000 8,000 Gas/Oil/Mileage/Carwash 37 40 67 750 500 750 $8,419 $14,187 $7,076 $20,750 $14,000 $20,750 Maintenance Contracts/Lease 1,820 1,878 1,042 2,500 1,500 2,500 Vehicle Maintenance 0 0 0 1,000 250 1,000 Legal Notices 10,514 9,335 14,151 10,000 11,000 12,000 Legal Fees 2,026 2,250 3,593 5,000 3,500 5,000 Marketing and Promotions 0 0 0 5,000 2,000 5,000 Special Projects and Programs 62,528 0 30,494 135,000 90,000 135,000 Contractual Services 4,387 10,401 4,153 15,000 9,000 15,000 Engineering Fees 18,788 15,536 5,276 20,000 15,000 20,000 $100,063 $39,400 $58,709 $193,500 $132,250 $195,500 $603,526 $588,910 $651,463 $859,780 $775,730 $906,465 Fund: 01 - General Fund Expenditures General Fund Planning Division Detail 2024-2025 Fiscal Year Budget Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services Total: 20 - Planning Program SAL - Salaries and Wages Total: Salaries and Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Page 66 125 BUILDING AND CODE COMPLIANCE DEPARTMENT DESCRIPTION OF DEPARTMENTAL ACTIVITIES The mission of the department is to protect the lives and safety of the residents and visitors of the Village of Plainfield, preserve quality of life and contribute to economic development and viability of the community. To perform this obligation in a satisfactory manner building codes and ordinances help ensure public safety, health, and general welfare. Duties The Building and Code Compliance Department has the duty and ability to enforce all ordinances and laws regulating construction on private property by providing services such as permit issuance, plan examination and inspection. To properly execute these services, the members of the building department are also responsible for establishing working relationships with many stakeholders such as design professionals, contractors, owners, and elected officials. The administration, review process and enforcement utilizes regulations on permits and inspections for regulating construction, safe occupancy and use of all buildings and premises. This includes structural building code compliance, control systems, electrical, plumbing, HVAC, energy control systems, fire protection and fire safety systems and provisions for property maintenance. The Building and Code Compliance Department consists of a Building Official, Senior Building Inspector, Building Inspectors, Plumbing Inspector, Code Compliance Inspectors, Office Manager, and Administrative Aides. Administration The administrative function of the department is responsible for the development of processes and procedures to ensure effective workflow. The clerical staff is responsible for building permit entry, contractor registration, billing, collection, and release of permit, along with data preservation, inspection scheduling, Freedom of Information requests, business license issuance and quality customer service. The staff is also responsible for covering a variety of tasks for the Public Works Department. Permits and Inspections are the foundation of services within the department. The Building Official’s office provides administration, support and oversight for the core services and their daily operations. • Permits: The department receives applications for: New construction (residential & commercial) Residential Remodel Commercial Build Out Commercial Change of Occupancy Miscellaneous Permits (fence, deck, generators, etc.) • Licensing: The department maintains records for all contractor registration and licensing. Approval of occupancy and verification by all departments within the Village and approval from the Illinois Department of Public Health and Department of Children and Family Services is required prior to issuance of all business licenses. • Fees: The department collects all fees associated with permitting, business licensing, contractor registrations, and maintains insurance information and bonding requirements. Permit Management The department utilizes Village code provisions for work done without permits, work exceeding the scope of the approved permit and issues related to expired permits and extensions of permits. Page 67 126 BUILDING AND CODE COMPLIANCE DEPARTMENT Plan Review The purpose of plan review is to determine that the plans and specifications conform to the codes and ordinances. For compliance of permits, inspections and licensing the department conducts reviews with all departments prior to granting approvals and issuance of certificates. • Inspection Review: The department coordinates all interdepartmental permit reviews and plan reviews. The plan review verifies that construction plans/drawings, proposed drawings for non- construction changes and all requested revisions are in compliance with the Village’s building codes and ordinances as well as its design standards. When necessary, consulting services of structural engineers, consultants, fire protection services and elevator review/inspections services assist in reviews for assuring compliance. • Field Review: Field reviews ensure that the scope of work complies with approved drawings. Deviations from approved drawings require revisions to permit drawings and subsequent approvals by all applicable reviewers. Inspectors coordinate final inspections and require final “walk-through” and “sign-off” before issuing appropriate certificates. • Change of Occupancies: Inspectors coordinate final inspections and require final “walk-through” and “sign-off” before issuing appropriate certificates. Inspections The intent of field inspections is to determine that the construction integrates to the plans and specifications. Field inspection is not construction supervision. It is a review of the construction process, at various stages, to verify that the approved plans and specifications are followed. The department conducts inspections to implement construction provisions for compliance with codes, requirements for occupancy, maintenance and use of buildings, structures and sites. • Code Compliance: The department’s inspectors require compliance of the Village’s codes and ordinances to secure that building, electrical, fire-protection district, plumbing, other building systems and village design standards are met. The department also interfaces with the Illinois Department of Public Health, Department of Children and Family Services and Thompson Elevator Inspections Services for the periodic elevator inspections in compliance with State Code. • Property Maintenance: The department includes the compliance of existing structures and their premises to comply with the Village Municipal Code provisions for property maintenance and upkeep, and in follow up to complaints received. • Village Zoning Ordinance Enforcement: Conducts inspections and enforces special conditions and restrictions imposed on properties/premises at time of review by Village ordinances. • Site inspections: The department assists Engineering, Water and Sewer, Public Works, Police Departments and two Fire Districts on various issues. Site Safety Premise Safety is priority for the safe occupancy and use of buildings and/or structures. The department interfaces, as needed, with the Fire Department and Police in code matters related to premise safety. • Regulating property/premises for emergency responders: The department verifies all street addresses as required by code for emergency responders. • Regulating safety on property by response to disasters: Safety inspections are conducted on a 24-hour on-call basis for emergency incidents such as fires, floods, and other disasters. Page 68 127 BUILDING AND CODE COMPLIANCE DEPARTMENT Code Compliance Prevention, detection, investigation, communication, and enforcement of ordinance violations regulating public health, safety and welfare are the primary focus of the newest addition to our department. We use logical and sensible approaches when communicating with property owners. Our department’s goal is compliance. We strive to help improve and maintain both property values and quality of life of those in the community. FY 2024-2025 • Continue to monitor and refine the department’s processes and procedures. • Continue professional academic training to stay informed of building codes and industry updates. Educate new employees. • Continue inter-departmental cross training initiatives. • Examine updates and efficiencies to the current building permit applications, fees, and codes. • Continue the paperless permit process. • Maintain the new software system. FY 2024-2025 • To provide accurate, timely and efficient Plan Reviews, Permit Issuance, and Inspection Services • To support zoning enforcement efforts, developers, contractors, and business developments • To sustain timely response to property condition complaints, inspection, pre-construction, phone, e-mail, letter, and Freedom of Information requests. • Maintain records for all data pertaining to building, code and business license. Growth Statistics Year Population Year Population 2000 13,038 2007 37,334 2003 20,673 2010 39,581 2005 30,314 2020 44,762 Calendar Year 2017 2018 2019 2020 2021 2022 2023 New Residential Permits 144 180 201 256 361 419 391 General Construction Inspections 8,816 8,453 10,490 11,300 13,589 14,955 14,999 Commercial/Industrial Added (Sq Ft) 38,757 95,421 1,674,667 280,610 557,110 228,488 230,965 Acreage Annexed 58.87 206.86 65.717 2.9233 98 527,227 155.6 Page 69 128 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Unit: 09 - Community Development Salaries and Wages 665,429 669,669 681,665 733,318 848,000 896,000 Benefits 304,758 313,503 308,428 288,873 337,230 347,800 Utilities 4,795 4,499 4,344 4,356 5,500 5,500 Supplies and Commodities 10,638 9,430 10,223 8,891 15,500 17,000 Contractual Services 5,953 5,782 32,044 31,907 19,000 29,000 $991,573 $1,002,883 $1,036,704 $1,067,345 $1,225,230 $1,295,300 General Fund Building & Code Compliance Summary 2024-2025 Fiscal Year Budget Total Building Program Classification Fund: 01 - General Fund Expenditures Division: 21 - Building & Code Compliance Program $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Building Division Expense History Contractual Services Supplies and Commodities Utilities Benefits Salaries and Wages Page 70 129 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Unit: 09 - Community Development Salaries-Full Time 669,669 679,395 732,511 845,000 800,000 893,000 Salaries-Overtime 0 2,270 807 3,000 3,000 3,000 $669,669 $681,665 $733,318 $848,000 $803,000 $896,000 FICA 41,796 40,832 44,548 51,770 49,785 55,500 Medicare 9,775 9,549 10,418 12,110 11,645 12,300 IMRF 75,590 71,294 65,207 91,850 72,000 90,000 Employee Insurance 164,902 168,199 148,880 150,000 153,000 155,000 Deferred Comp. Contribution 16,397 10,015 14,181 15,000 16,000 18,000 Travel/Training 3,543 6,843 3,845 15,000 10,000 15,000 IL Unemployment Insurance 1,500 1,696 1,794 1,500 1,800 2,000 $313,503 $308,428 $288,873 $337,230 $314,230 $347,800 Telephone/Internet 449 514 413 1,000 700 1,000 Cellular Phones 4,050 3,830 3,943 4,500 4,200 4,500 $4,499 $4,344 $4,356 $5,500 $4,900 $5,500 Office Supplies/Postage 8,192 8,107 7,998 10,000 8,200 10,000 Dues & Subscriptions 340 546 515 3,000 800 3,000 Gas/Oil/Mileage/Carwash 0 0 0 1,000 300 1,000 Uniforms/Clothing 898 1,570 378 1,500 2,800 3,000 $9,430 $10,223 $8,891 $15,500 $12,100 $17,000 Recording Fees 2,612 2,501 1,558 3,000 1,200 3,000 Vehicle Maintenance 0 0 0 1,000 200 1,000 Contractual Services 3,170 29,543 30,349 15,000 5,000 25,000 $5,782 $32,044 $31,907 $19,000 $6,400 $29,000 $1,002,883 $1,036,704 $1,067,345 $1,225,230 $1,140,630 $1,295,300 Fund: 01 - General FundExpenditures Division: 21 - Building Program General Fund Building & Code Compliance Division Detail 2024-2025 Fiscal Year Budget Total: 21 - Building Program SAL - Salaries and Wages Total: SAL - Salaries and Wages BEN - Benefits Total: Benefits SUPP - Supplies and Commodities Total: Supplies & Commodities Contrac - Contractual Services Total: Contractual Services UTIL - Utilities Total: Utilities Page 71 130 WATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Water Division is a division of the Public Works Department. This division operates under the general supervision of the Director of Public Works as the daily operations are managed by the Water Superintendent and one Crew Leaders within this division. Additional staff members include four Water Operator. This budget outlines the corresponding portion of the financial revenues and expenditures that support the overall operation of this division. The primary functions of this division include compliance with the Environmental Protection Agency’s regulations, customer service, system operations, maintenance, water billing, and management. Water Supply This division is responsible for the operation and maintenance of the entire potable water supply system within the Village. Once the treated Lake Michigan water, provided by Illinois-American, is delivered to the 127th Street pumping station, this water is distributed throughout the system. Some of the major components within the system include eight PRV stations, one ground storage tank, five elevated water towers, the supervisory control/data acquisition computer system, and three emergency back-up wells. The employees of the division operate the system in a manner that provides safe drinking water for our residents while retaining a sufficient supply of water that could be utilized to extinguish a fire if required. Once the Village started utilizing treated Lake Michigan water in 2004, the system has consistently exceeded the water quality standards established by the Environmental Protection Agency. On a regular basis staff collects bacteriological samples, complete chemical samples, volatile & synthetic compound samples, and lead/copper samples. Once these samples are collected they are analyzed by an EPA certified laboratory. On a daily basis employees are available to respond to water related concerns expressed by our residents. Additionally, staff will perform routine maintenance on pumps, motors, and chemical feed equipment. Our field crews oversee the operation and maintenance of 235 miles of water main, 4,132 hydrants, 3,330 valves, and 14,898 water services/ water meters. Water Metering This division is responsible for the installation, repair, and the programming of all water meters. On a monthly basis staff will collect water usage readings, via radio frequency, from all water meters within the Village. These readings are then electronically transferred to our water billing system. Employees respond and troubleshoot meters that indicate unusually high or low usage. Staff will also replace inoperable meters as required. The Water Division is currently in the process of changing technology by changing the meter readers to a fixed base system. This system when fully operational will have the capability of reading all the Village’s meters from a fixed base unit mounted on 2 water towers. This new technology will enable the Division to maintain the system more efficiently. The new Iperl meters, which we currently purchase from Sensus Meter Company, utilizing the new technology will save the Village a significant amount of money in respect to reading meters in less than 1 day compared to the drive by reading which takes approximately 4 days. Page 72 131 WATER DIVISION FY 2024-2025 Key Objectives Objective 1: Provide Outstanding Service for our Residents & Businesses 1. All employees within the division will strive to respond to the concerns expressed by our residents in a timely basis. The water quality and system pressure will be maintained in a manner to help protect the wellbeing of our customers. a. The system will be operated within the regulations established by the Environmental Protection Agency. b. The buildings, facilities, and equipment, will receive preventative and emergency maintenance as required. c. Staff will continue our efforts in implementing our new “work order” system that should improve work efficiencies. d. Additional hydrant flow testing will be coordinated with the Fire Sprinkler Companies on an as needed basis. e. We will strive to maintain the Village’s unaccounted for water consumption at an acceptable level. Staff will conduct a water loss survey and respond quickly to water main and service line leaks. Objective 2: Provide Public Improvements that Improve Efficiency 1. Staff will work with the Environmental Protection Agency, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. We will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future 1. Continue lead line replacement in Old Town area. 2. Rebuild Well #5 well for emergency back-up water source. 3. Construction of Mill St replacement Water Tower 4. Conduct Village wide Water leak survey. 5. Conduct our ongoing Hydrant maintenance/ painting program. 6. Replacing one water department vehicle due to age. 7. Replacing one excavator in the water department due to age. 8. Staff will continue updating the 5-Year Capital Improvement Plan for the water system. Page 73 132 WATER DIVISION Performance Measures – Water Division 2017 2018 2019 2020 2021 2022 2023 Water Flow: (Jan 1- Dec 31) Total pumpage (in billions) Unaccounted for flow Average daily flow (MGD) Maximum daily flow (MGD) 1.185 1.8% 3.2 5.9 1.219 4.0% 3.3 6.0 1.149 4.0% 3.1 4.7 1.225 5.9% 3.4 5.9 1.306 1.9% 3.5 6.8 1.391 2.8% 3.8 6.8 1.5 8% 4.0 7.3 Water Mains: Main breaks Valves repaired Valves exercised Hydrants repaired Hydrants tested Water service repairs 10 2 3,300 50 3,400 2 4 1 1,200 10 3,425 3 9 2 1,843 21 3,524 5 4 4 45 20 1,200 4 7 3 35 15 400 4 5 4 46 14 3,800 6 10 4 185 20 4,100 6 Fire Flow Tests 6 4 12 35 6 32 26 Water Samples 750 723 706 820 970 1,000 1,100 Page 74 133 WASTEWATER DIVISION DESCRIPTION OF DEPARTMENTAL ACTIVITIES The Wastewater division is a sub-section of the Public Works Department. The Wastewater Division functions under the general supervision of the Director of Public Works as the daily operations are managed by the Wastewater Superintendent. This division currently employs five wastewater operators to manage the responsibilities of wastewater collection and conveyance, advanced wastewater treatment, bio-solids treatment and bio-solids re-use. In addition, the Wastewater Division investigates and mitigates pollution issues, infiltration and inflow, industrial discharges and drainage issues. Wastewater Treatment Facility The Wastewater Division is responsible for the treatment of over 1.7 billion gallons of municipal wastewater annually. The North Wastewater Plant is a 7.5 million gallon per day, secondary activated sludge plant with nitrification and phosphorus removal. The North Facility is also the location of the Laboratory Facility. The Laboratory Facility is charged with the analysis requirements set forth within the federal EPA NPDES permit. The thoroughly modern facility, utilizes screening, settling, and biological techniques to separate the organic and inorganic solids found in the raw wastewater. The solids are removed, retained, treated and beneficially reused as farm field fertilizer. The clear liquid portion of the wastewater (effluent) is disinfected by ultra violet light and either reused for grounds irrigation and process cleaning or returned to the environment by way of the DuPage River. Sanitary Sewer System Within its boundaries, the Village has over 3,000 manhole structures, and approximately 225 miles of sanitary sewers ranging from 8” to 54” in diameter. The design of the system requires that 17 lift stations be employed to elevate the wastes due to topography differences. Each of these lift stations has at least two sewage pumps, computer controls, emergency alarms, and back-up power connections. Industrial Pretreatment Program This program mandates that all industrial discharges be monitored for quantity and quality of generated wastes and pollutants. The operator responsible for industrial pretreatment is assigned the task of tracking, sampling, reporting, monitoring, and environmental enforcement within the industrial community. Infiltration & Inflow (I &I) With age, underground sewer lines deteriorate and begin to allow groundwater to enter the system. These extraneous flows can cause basement back-ups, main line surcharging and the potential for sanitary sewer overflow discharges to the river without proper treatment. Employees of the sewer division have the responsibility to identify I & I points so problems can be addressed. Page 75 134 WASTEWATER DIVISION Key Objectives Objective 1: Provide Outstanding Service for our Residents and Retain Environmental Compliance All employees within the division will strive to respond to the concerns expressed by our residents in a timely manner. The water quality and system operation will be maintained in a manner to help protect the wellbeing of our customers, people that utilize the DuPage River, and the environment. a. The system will be operated within the regulations established by the EPA. b. All facilities and equipment will receive preventative and emergency maintenance as needed. c. Staff will respond quickly to sewer pipeline problems or other environmental concerns. Objective 2: Provide Public Improvements that Improve Efficiency Staff will work with the EPA, the Illinois Department of Transportation, and local Developers to provide the most cost-effective and least disruptive solutions to address major improvement projects. Staff will strive to provide a comprehensive review of the related engineering plans and provide proper construction inspection services. Objective 3: Planning for the Future 1. Update the Sanitary sewer master plan to identify areas of the system requiring improvement. 2. Continue to update the 5 Year Capital Improvement Plan for the Wastewater system. 3. Discuss future low interest loans and grant funding opportunities with the Village Board. 4. Expand the use of utility atlases by including new information within the geographical information system. 5. Right size staffing levels to ensure continuity of operations. Performance Measures – Wastewater Division UTILITY EXPANSION The Utility Expansion unit represents water and sewer capital and engineering projects, as well as debt service expenses relating to past projects. For Fiscal Year 2025, the replacement of the 100-year-old water mains, fire hydrants, and service lines within the neighborhoods east of Route 59 is scheduled to be completed. Wastewater conveyance improvements are anticipated. Funds are also budgeted to address system upgrades and equipment improvements for both divisions. 2017 2018 2019 2020 2021 2022 2023 Total Gallons Reclaimed (Billions) Bio-solids Treated (Tons) Average Daily Flow (Millions) Maximum Daily Flow (Millions) 1.738 893 4.764 12.967 1.675 972 4.587 11.229 2.102 878 5.758 11.229 1.877 835 5.142 22.06 1.607 872 4.402 12.79 1.764 1,318 4.834 12.56 1.716 1,466 4.702 12.55 Lift Station Maintenance Events Laboratory Tests Industrial Samples Sewers Inspected & cleaned (ft.) 703 16,559 54 13,200 675 16,520 54 24,568 827 17,993 48 68,138 1,189 17,281 49 60,073 1,027 17,320 57 47,718 343 21,300 105 104,145 581 30,828 204 19,189 Page 76 135 FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Fund: 02 - Water & Sewer Fund Licenses and Permits 1,593,514 3,410,306 3,737,652 4,379,140 2,155,000 2,305,000 State of Illinois Taxes 1,801,904 2,114,518 2,993,857 3,168,756 3,000,000 3,200,000 16,846,437 19,140,282 19,679,120 20,606,940 20,639,000 22,827,700 0 0 0 2,753,043 980,000 0 404,488 62,163 (177,284)883,868 150,000 550,000 25,631 52,618 45,044 45,283 28,000 28,000 0 0 0 1,233,941 1,909,000 0 Revenues Total $20,671,974 $24,779,887 $26,278,389 $33,070,971 $28,861,000 $28,910,700 1,318,114 1,312,957 1,285,091 1,306,747 1,672,000 1,770,000 481,960 530,380 496,517 480,033 690,830 648,756 742,311 756,615 717,465 553,744 749,500 823,000 500,546 490,170 585,830 777,429 768,000 785,500 9,462,377 10,685,604 11,642,679 12,039,693 12,185,500 14,350,500 350,000 350,000 350,000 350,000 350,000 350,000 981,000 983,800 935,748 949,100 952,088 0 4,088,669 4,549,267 4,903,080 5,835,977 9,975,000 9,725,000 3,123,776 1,309,591 1,302,982 1,427,933 1,494,774 1,603,887 3,472,840 3,588,950 3,640,901 3,667,321 0 0 Expenditures Total $24,521,593 $24,557,334 $25,860,293 $27,387,977 $28,837,692 $30,056,643 Total: Water & Sewer Fund ($3,849,619)$222,553 $418,096 $5,682,994 $23,308 ($1,145,943) Classification Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Water & Sewer Fund Revenue/Expense Summary 2024-2025 Fiscal Year Budget Charges for Services Grants Investment Income Miscellaneous Debt Proceeds Supplies and Commodities Utilities Benefits Salaries and Wages Contractual Services Other Transfer to Debt Service Capital Debt service Depreciation Page 77 136 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Fund: 02 - Water and Sewer Fund LIC&PER - Licenses and Permits Meter Sales 191,884 232,195 242,445 200,000 200,000 250,000 Water Connection Fee 1,103,812 1,649,436 1,459,649 950,000 1,200,000 1,000,000 Sewer Connection Fee 2,112,245 1,654,680 2,413,488 950,000 1,300,000 1,000,000 Sewer By-Pass Fee 2,365 5,375 5,805 5,000 5,000 5,000 Recapture Fee 0 195,966 257,753 50,000 75,000 50,000 $3,410,306 $3,737,652 $4,379,140 $2,155,000 $2,780,000 $2,305,000 STTAX - State of Illinois Taxes Home Rule Sales Tax 2,114,518 2,993,857 3,168,756 3,000,000 3,150,000 3,200,000 $2,114,518 $2,993,857 $3,168,756 $3,000,000 $3,150,000 $3,200,000 SERV - Charges for Services Water Sales 11,976,340 12,195,843 12,730,856 12,900,000 13,650,000 14,195,000 Water Penalty 0 87,542 116,695 85,000 125,000 95,000 Sewer Sales 6,029,551 6,181,896 6,496,573 6,400,000 6,920,000 7,195,000 Sewer Penalty 0 47,139 62,523 50,000 70,000 70,000 Capital Charge 1,110,391 1,133,511 1,163,801 1,170,000 1,197,970 1,235,000 Capital Charge Penalty 0 9,189 12,492 10,000 13,500 10,000 Tower Rent 24,000 24,000 24,000 24,000 24,000 27,700 $19,140,282 $19,679,120 $20,606,940 $20,639,000 $22,000,470 $22,827,700 Grant Revenue 0 0 2,753,043 980,000 2,942,000 0 $0 $0 $2,753,043 $980,000 $2,942,000 $0 Interest Income 44,047 17,708 835,249 150,000 750,000 550,000 Realized/Unrealized G/L 18,116 (194,992)48,619 0 0 0 $62,163 ($177,284)$883,868 $150,000 $750,000 $550,000 Sale of Scrap 2,581 6,163 3,136 500 2,750 500 Other Reimbursements 21,930 2,989 7,235 2,500 2,500 2,500 Other Receipts 28,107 35,892 34,912 25,000 10,000 25,000 $52,618 $45,044 $45,283 $28,000 $15,250 $28,000 Loan Proceeds 0 0 1,233,941 1,909,000 1,515,000 0 $0 $0 $1,233,941 $1,909,000 $1,515,000 $0 $24,779,887 $26,278,389 $33,070,971 $28,861,000 $33,152,720 $28,910,700Revenues Total Revenues Total: Licenses & Permits Total: State of Illinois Taxes Total: Charges for Services INT - Investment Income Total: Investment Income MISC - Miscellaneous Total: Miscellaneous GRNTS - Grants Total: Grants DEBT - Debt Proceeds Total: Debt Proceeds Water & Sewer Fund Revenue Detail 2024-2025 Fiscal Year Budget Page 78 137 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Fund: 02 - Water and Sewer Fund Expenses Unit: 10 - Water Department SAL - Salaries and Wages Salaries-Full Time 219,318 228,056 225,835 285,000 240,000 295,000 Salaries-Part Time 0 0 4,299 6,500 10,000 15,000 $219,318 $228,056 $230,134 $291,500 $250,000 $310,000 FICA 13,980 13,951 13,190 18,075 15,500 19,220 Medicare 3,355 3,346 3,085 4,225 3,625 4,495 IMRF 25,886 24,591 19,024 32,065 25,000 31,000 Employee Insurance 45,398 43,471 43,080 60,000 50,000 55,000 Deferred Comp. Contrib 7,708 6,874 5,737 12,000 10,000 10,000 Travel/Training 1,918 4,211 2,922 5,000 2,500 5,000 IL Unemployment Ins.2,000 1,447 1,175 2,000 2,000 2,000 $100,245 $97,891 $88,213 $133,365 $108,625 $126,715 Telephone/Internet 7,717 630 638 3,000 1,000 2,000 Cellular Phones 4,178 4,412 5,207 5,000 7,000 7,500 $11,895 $5,042 $5,845 $8,000 $8,000 $9,500 SUPP - Supplies & Commodities Office Supplies/Postage 29,484 36,212 38,907 35,000 35,000 35,000 Dues & Subscriptions 266 1,504 2,224 2,000 2,200 2,500 Gas/Oil/Mileage/Wash 82 538 68 500 200 500 Supplies/Hardware 448 485 540 500 550 500 Software 0 0 0 2,000 400 2,000 Sand & Gravel 1,476 847 1,666 2,000 1,000 2,000 Water Meters 174,832 236,273 403,635 325,000 300,000 350,000 $206,588 $275,859 $447,040 $367,000 $339,350 $392,500 Contract - Contractual Services Building Maintenance 10,623 17,122 14,959 20,000 15,000 20,000 Legal Fees 0 617 0 1,500 1,500 1,500 Contractual Services 36,904 89,347 83,315 90,000 85,000 90,000 Equipment Maintenance 251 689 19 500 500 500 Engineering Fees 79,590 97,499 16,872 40,000 40,000 40,000 $127,368 $205,274 $115,165 $152,000 $142,000 $152,000 Admin Service Charge 175,000 175,000 175,000 175,000 175,000 175,000 Transfer to Debt Service 245,950 233,937 237,275 238,022 238,022 0 $420,950 $408,937 $412,275 $413,022 $413,022 $175,000 $1,086,364 $1,221,059 $1,298,672 $1,364,887 $1,260,997 $1,165,715 BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Water Admin Program Total: Salaries and Wages Division: 02 - Water Administration Program Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2024-2025 Fiscal Year Budget Page 79 138 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2024-2025 Fiscal Year Budget Salaries-Full Time 387,777 396,777 375,882 495,000 445,000 525,000 Salaries-Part Time 8,086 1,595 5,681 20,000 15,000 20,000 Salaries-Overtime 32,515 39,927 38,559 35,000 42,000 40,000 $428,378 $438,299 $420,122 $550,000 $502,000 $585,000 FICA 27,058 26,678 26,153 34,100 31,125 36,270 Medicare 6,364 6,273 6,116 7,975 7,280 8,483 IMRF 47,854 45,808 37,986 60,500 45,000 50,000 Employee Insurance 75,837 70,620 64,772 85,000 62,000 65,000 Deferred Comp. Contrib 13,575 13,139 11,075 20,000 15,000 18,000 $170,688 $162,518 $146,102 $207,575 $160,405 $177,753 Telephone/Internet 18,521 1,513 1,531 5,000 1,600 2,000 Electricity/Gas 146,358 165,167 124,455 150,000 200,000 225,000 $164,879 $166,680 $125,986 $155,000 $201,600 $227,000 SUPP - Supplies and Commodities Office Supplies/Postage 331 226 1,047 2,000 1,500 2,000 Replacement Supplies 6,950 19,085 11,716 10,000 15,000 20,000 Gas/Oil/Mileage/Wash 10,092 16,462 14,555 20,000 18,000 20,000 Supplies/Hardware 7,699 8,907 10,707 10,000 18,000 20,000 Chemicals 5,851 5,475 10,040 10,000 6,000 10,000 Uniforms/Clothing 4,793 3,427 2,914 5,000 4,500 5,000 $35,716 $53,582 $50,979 $57,000 $63,000 $77,000 Contract - Contractual Services Building Maintenance 7,978 1,216 1,672 20,000 10,000 45,000 Vehicle Maintenance 8,136 8,552 13,270 10,000 10,000 10,000 Contractual Services 35,739 14,057 6,833 60,000 25,000 60,000 Lake Michigan Water 9,994,364 10,941,410 11,385,077 11,200,000 12,920,000 13,305,000 Equipment Maint.4,356 10,299 8,605 10,000 10,000 10,000 System Maintenance 46,540 20,413 105,089 90,000 85,000 90,000 Water/Fire Hydrant 42,815 41,511 35,550 50,000 45,000 50,000 EPA Analytical 25,244 18,723 24,040 30,000 30,000 30,000 $10,165,172 $11,056,181 $11,580,136 $11,470,000 $13,135,000 $13,600,000 Transfer to Debt Service 245,950 233,937 237,275 238,022 238,022 0 $245,950 $233,937 $237,275 $238,022 $238,022 $0 Contingencies/Depreciation Depreciation 3,588,950 3,640,901 3,667,321 0 0 0 $3,588,950 $3,640,901 $3,667,321 $0 $0 $0 $14,799,733 $15,752,098 $16,227,921 $12,677,597 $14,300,027 $14,666,753 $15,886,097 $16,973,157 $17,526,593 $14,042,484 $15,561,024 $15,832,468Total: Water Department BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual Services OTHER - Other Total: Other Total: Depreciation Total: Water Distribution Program Total: Salaries and Wages SAL - Salaries and Wages Division: 30 - Water Distribution Program Page 80 139 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2024-2025 Fiscal Year Budget Unit: 11 - Sewer Department Salaries-Full Time 220,781 224,276 227,052 285,000 240,000 295,000 Salaries-Part Time 0 0 4,298 6,500 10,000 15,000 $220,781 $224,276 $231,350 $291,500 $250,000 $310,000 FICA 14,021 13,601 13,100 18,075 15,500 19,220 Medicare 3,365 3,263 3,063 4,225 3,625 4,495 IMRF 25,985 24,049 18,918 32,065 25,000 34,100 Employee Insurance 43,787 41,968 43,101 59,000 53,000 55,000 Deferred Comp. Contrib 7,735 6,674 5,690 12,000 12,000 12,000 Travel/Training 989 3,150 12,183 12,000 12,000 13,500 IL Unemployment Ins.2,000 1,237 1,144 2,000 2,000 2,000 $97,882 $93,942 $97,199 $139,365 $123,125 $140,315 Telephone/Internet 13,376 1,093 1,106 3,000 2,000 3,000 Cellular Phones 2,372 2,008 2,763 3,500 3,500 3,500 $15,748 $3,101 $3,869 $6,500 $5,500 $6,500 SUPP - Supplies and Commodities Office Supplies/Postage 28,822 32,813 38,571 35,000 35,000 35,000 Dues & Subscriptions 63,935 64,560 67,460 70,000 70,000 72,000 Gas/Oil/Mileage/Wash 2,195 848 208 2,500 2,000 2,500 Supplies/Hardware 1,560 1,115 1,720 3,000 2,000 3,000 $96,512 $99,336 $107,959 $110,500 $109,000 $112,500 Contract - Contractual Services Building Maintenance 10,637 15,305 22,234 20,000 20,000 65,000 Legal Fees 0 0 0 1,500 500 1,500 Contractual Services 48,247 54,696 64,977 65,000 65,000 75,000 Equipment Maintenance 683 12 0 2,000 2,000 2,000 Engineering Fees 13,731 0 15,409 15,000 15,000 15,000 $73,298 $70,013 $102,620 $103,500 $102,500 $158,500 Admin Service Charge 175,000 175,000 175,000 175,000 175,000 175,000 Transfer to Debt Service 245,950 233,937 237,275 238,022 238,022 0 $420,950 $408,937 $412,275 $413,022 $413,022 $175,000 $925,171 $899,605 $955,272 $1,064,387 $1,003,147 $902,815 Total: Sewer Admin Program SAL - Salaries and Wages Total: Salaries and Wages Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies and Commodities Division: 02 - Sewer Administration Program Total: Contractual OTHER - Other Total: Other BEN - Benefits Page 81 140 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2024-2025 Fiscal Year Budget Salaries-Full Time 409,938 371,322 398,858 489,000 455,000 530,000 Salaries-Part Time 8,086 1,595 5,681 20,000 0 5,000 Salaries-Overtime 26,456 21,543 20,602 30,000 25,000 30,000 $444,480 $394,460 $425,141 $539,000 $480,000 $565,000 FICA 28,018 24,060 26,056 33,420 29,800 35,030 Medicare 6,585 5,658 6,094 7,815 6,960 8,193 IMRF 49,784 41,818 38,095 59,290 45,000 55,750 Employee Insurance 63,072 59,009 67,241 90,000 80,500 85,000 Deferred Comp. Contrib 14,106 11,621 11,033 20,000 15,000 20,000 $161,565 $142,166 $148,519 $210,525 $177,260 $203,973 Telephone/Internet 36,014 2,938 2,978 5,000 5,000 5,000 Electricity/Gas 528,079 539,704 415,066 575,000 525,000 575,000 $564,093 $542,642 $418,044 $580,000 $530,000 $580,000 SUPP - Supplies and Commodities Office Supplies/Postage 73 0 1,937 3,000 5,000 3,000 Replacement Supplies 4,218 4,712 4,497 5,000 5,000 5,000 Gas/Oil/Mileage/Wash 7,140 13,810 15,016 15,000 15,000 15,000 Supplies/Hardware 12,038 6,774 12,392 15,000 15,000 15,000 Chemicals 118,308 124,923 126,717 180,000 130,000 150,000 Sand & Gravel 0 0 0 500 500 500 Industrial Flow Monitor 2,363 2,988 3,807 7,000 4,000 7,000 Uniforms/Clothing 7,214 3,846 7,085 8,000 6,000 8,000 $151,354 $157,053 $171,451 $233,500 $180,500 $203,500 Contract - Contractual Services Vehicle Maintenance 9,863 3,938 5,828 10,000 8,000 10,000 Contractual Services 227,502 253,846 184,600 300,000 300,000 300,000 Equipment Maint.22,125 18,761 8,163 30,000 20,000 30,000 System Maintenance 60,276 34,666 43,181 120,000 80,000 100,000 $319,766 $311,211 $241,772 $460,000 $408,000 $440,000 Transfer to Debt Service 245,950 233,937 237,275 238,022 238,022 0 $245,950 $233,937 $237,275 $238,022 $238,022 $0 $1,887,208 $1,781,469 $1,642,202 $2,261,047 $2,013,782 $1,992,473 $2,812,379 $2,681,074 $2,597,474 $3,325,434 $3,016,929 $2,895,288 Division: 40 - Sewer Treatment Program Total: Sewer Department Total: Sewer Treatment Program SAL - Salaries and Wages Total:Salaries & Wages BEN - Benefits Total: Benefits UTIL - Utilities Total: Utilities Total: Supplies & Commodities Total: Contractual OTHER - Other Total: Other Page 82 141 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Water & Sewer Fund Water/Sewer/Expansion Expense Detail 2024-2025 Fiscal Year Budget Unit: 12 - Utility Expansion Contractual Services 233,451 57,577 56,632 200,000 70,000 75,000 Engineering Fees 123,920 68,696 55,933 175,000 50,000 150,000 Machinery & Equipment 413,836 534,132 3,266,407 500,000 150,000 250,000 Vehicles 0 59,888 58,963 100,000 100,000 100,000 Village Green Reconstruction 2,561,489 0 0 0 0 0 Wastewater Treatment Plant 0 0 0 0 0 500,000 Old Town Reconstruction 0 3,888,346 2,121,841 3,000,000 3,000,000 7,200,000 143rd St. West Watermain 0 0 3,364 3,200,000 3,200,000 0 Lakewater/Essignton Rd Trans Main 262,505 0 0 0 0 0 Scada Improvements 654,705 0 0 0 0 0 Tower Improvements 0 246,013 35,738 2,300,000 75,000 750,000 Well House Pump Rebuild 0 0 0 0 0 450,000 Liftstation Improvements 299,361 48,428 237,099 500,000 650,000 250,000 $4,549,267 $4,903,080 $5,835,977 $9,975,000 $7,295,000 $9,725,000 2015/2008 Bond (Principal)645,000 665,000 700,000 725,000 725,000 750,000 2015/2008 Bond (Interest)477,350 450,750 422,750 393,750 393,750 363,750 IEPA Loan (Principal) L17-311500 163,416 165,465 167,539 169,640 169,640 171,768 IEPA Loan (Interest) L17-311500 23,825 21,767 19,682 18,367 18,367 16,240 IEPA Loan 2 (Principal) L17-4666 0 0 89,266 146,096 146,096 166,277 IEPA Loan 2 (Interest) L17-4666 0 0 28,696 41,921 41,921 44,852 IEPA Loan 3 (Principal) L17-4069 0 0 0 0 0 71,000 IEPA Loan 3 (Interest) L17-4069 0 0 0 0 0 20,000 $1,309,591 $1,302,982 $1,427,933 $1,494,774 $1,494,774 $1,603,887 $5,858,858 $6,206,062 $7,263,910 $11,469,774 $8,789,774 $11,328,887 $24,557,334 $25,860,293 $27,387,977 $28,837,692 $27,367,727 $30,056,643Total: Water & Sewer Fund Total: Other Division: 92 - Bonds OTHER - Other Total: Other Unit Total: 12 - Utility Expansion OTHER - Other Division: 91 - Capital Unit: 12 - Utility Expansion Page 83 142 CAPITAL Engineering / Facility Maintenance (EFM) Overall Goal To effectively oversee the engineering and management of the design/construction of Capital Projects, Roadway, and Facility Projects and Maintenance within the Village. To provide high-quality, cost- effective Public Improvements for our residents and businesses. Research, evaluate, and pursue grant programs available to the Village for infrastructure, capital, and maintenance projects. The EFM group functions within the Public Works Department and the daily operations are managed by the Superintendent of Public Improvements. Additional Engineering Staff consists of two Lead Engineers and one Engineering Technician. There is currently one additional engineering Inspector position vacancy to be filled. Facility Maintenance employees consist of one Facility Maintenance Crew Leader, two Facility Maintenance Workers, and one Custodian. The Engineering group also utilizes summer engineering interns to assist with the Village’s maintenance programs and completing work related to collecting traffic data. The summer interns not only improve our overall efficiency, but it also provides a positive work experience for the interns. 2024/2025 Goals The upcoming construction season will have the largest amount of ongoing Capital projects compared to the last 20 years. The ongoing expansion of the resurfacing program, the next phase of the Old Town “North” Neighborhood reconstruction project, major construction projects such as the 143rd Street East and West, as well as multiple other projects this fiscal year will require a great deal of attention. The Village anticipates utilizing primarily in-house resources and supplementing with some outside consultant resources to administer the annual roadway resurfacing programs, the bike path, sidewalk/curb replacement, pavement crack sealing, and pavement patching programs, and the LED streetlight replacement programs. By managing these programs primarily in-house, the Village has continued success and cost savings over the past several years. We will continue our sidewalk ADA compliance program and Streetlight Inventory program this summer. The ADA program will inventory and identify the sidewalk network within the community and note any deficiencies. Those deficiencies will be addressed via the sidewalk replacement program and the resurfacing program in future years as the budget allows. The Streetlight inventory program captures the GPS locations and installs identification labels on the poles for accurate inventory, maintenance, and repairs, when needed. The ongoing goal is to have the Engineering Department become the central repository for all plans, drawings, and information relating to the Village infrastructure and facilities. This has been an ongoing multi-year project and includes scanning old documents and plans into the Village’s Laserfiche system. Facility Maintenance’s goal is to centralize as many external maintenance and service contracts as possible for cost savings and smoother response in times of need. We also strive to complete as much ‘in-house” repairs/maintenance as staff’s talents and time allow. A comprehensive evaluation of all Village owned buildings is budgeted this fiscal year to proactively develop a long-term maintenance plan. Page 84 143 CAPITAL Annual Maintenance Programs Roadway Resurfacing Program (MFT & General Funds) A combination of MFT and Capital funds has been successfully utilized in past budgets to provide the maintenance of various sections of roadways and subdivisions within the Village. Staff has identified the sections of pavement needing maintenance and resurfacing for the upcoming year. The results of the Village’s pavement management survey have been successful in prioritizing this work. To retain the good quality of the Village’s roadway network, at total of $5+ million has been allocated within both the MFT and Capital funds. (The MFT funds are included in the Other Funds tab.) Bike Path Program Staff is responsible for the maintenance of thousands of linear feet of asphalt bike path within the Village. Required patching and/or pavement sealing is completed annually. This amount also includes engineering funds for bike path connections adjacent to traffic signals. Additionally, the multi-year program addresses the needs of completing “gaps” within the sidewalk/bike path system, as identified in the Village’s Transportation plan. Curb & Sidewalk Program Staff routinely performs inspections of sidewalks and curbs throughout the Village. In addition, requests from residents concerning defects are promptly investigated and addressed. Staff plans to include the “saw cut removal” of trip hazards within this program. This type of work has been completed several times over the last few years with great success. Patching Program Engineering Staff will coordinate with the Street Division to identify areas that need roadway patching. Roadway Pavement Marking /Crack Fill Program - (The funds are included in the Street Maintenance Division budget.) Engineering Staff will coordinate with the Street Division to identify areas that need pavement marking and crack filling. Staff has also moved to multi-year contracts to make the administration of these programs more efficient. Bridge Program The Village has (16) bridges that are under our jurisdiction. According to the latest bridge inspection reports, that there are ongoing maintenance issues that need maintenance and repair. Repair includes riprap/scour restoration, corrosion mitigation and railing replacement. Construction costs for the Indian Boundary Bridge replacement project is also included. This project is an 80/20 IDOT/Village cost. Storm Sewer Program Staff completes routine maintenance and inspection work as it relates to the Village’s storm sewer system and other various storm sewer improvements as required. LED light conversion The Village continues to replace older inefficient streetlight fixtures with longer lasting, more energy efficient LED fixtures. The next focus will be shifting to decorative light poles throughout the community and Public Buildings. Page 85 144 CAPITAL Grant funded/Intergovernmental Projects 143rd Street East Extension – Rt 59 to Illinois 126 – STP grant $21.7M, Illinois Competitive Freight grant $20.328M, and INFRA grant $5.0M. This project will be out for bid in 2024 and construction will follow. It is anticipated to take two construction seasons to complete. Once constructed, this project will ultimately provide a much-needed east-west connection for the Village. TIGER, FASTTRACK, INFRA and STP-Shared Fund Grants will provide great assistance with the construction costs. Grants have been awarded totaling approximately $48m. 143rd Street West Extension – Kendall County contribution and IGA Funding. This project includes the construction of the west extension of 143rd Street from the Diageo/Seefried project to Ridge Road. Kendall County has provided $1M for the intersection improvements at 143rd Street/Ridge Road. Intergovernmental agreements with the area’s taxing bodies will also assist with $7.5m of the overall project funding. This extension is expected to be substantially complete in 2024. Renwick Road Reconstruction – Spangler Farm subdivision to River Road Engineering continues for this project that takes a rural two-lane cross section to a standard three-lane urban cross section. Coordination continues with the Plainfield Township and Plainfield Park District to complete the work. Indian Boundary Bridge Replacement The Village was awarded Federal Bridge Replacement funding under the IDOT bridge program. Construction should be completed by 2024. This Grant provides 80% funding from the Federal Government. Village Funded Projects Old Town Project “North” and “South” – Infrastructure/roadway improvements The Village will continue to move forward with the Old Town projects. This project has followed closely the scope of the Village Green including lead water service replacements, water, and sanitary sewer upgrades, finishing with roadway and pedestrian improvements. A majority of this funding is being addressed through an IEPA loan thus reducing the out-of-pocket expense for the improvements. The Old Town “North” roadway reconstruction will be under construction most of 2024. 127th Street & Naperville/Plainfield Road - Intersection/Traffic Signal Project A cost sharing agreement has been approved with the Will County Highway Department. A similar agreement is needed with the Village of Bolingbrook before construction can begin. Currently in the right of way acquisition stage. Building/Facility Improvements In addition to costs for ongoing Village facility improvements and updates, funding for a comprehensive evaluation, FCI (Facility Condition Index) of all Village owned buildings will be finalized by the first quarter of 2024 and provide a plan to address the aging facilities owned by the Village. Page 86 145 Classification FY 2020 Actual FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Fund: 11 - Capital Fund State of Illinois Taxes 3,604,349 4,229,671 5,988,612 6,338,463 6,150,000 6,400,000 Utility Taxes 3,298,561 3,287,274 3,812,880 4,012,206 3,925,000 3,915,000 Licenses and Permits 98,949 140,819 268,858 632,441 140,000 1,382,500 Fines and Forfeits 320,551 344,100 402,727 370,105 375,000 375,000 Charges for Services 29,810 44,880 25,290 39,225 28,000 28,000 Grants 258,216 1,025,569 2,431,421 1,117,482 11,965,000 5,353,815 Investment Income 316,491 34,709 6,422 536,551 250,000 900,000 Miscellaneous 882,169 296,080 226,443 116,295 1,150,000 4,125,000 Interfund Transfers 2,008,012 3,121,257 6,002,811 9,285,537 1,400,000 2,000,000 Revenues Total $10,817,108 $12,524,359 $19,165,464 $22,448,305 $25,383,000 $24,479,315 Transfers 2,022,925 2,025,793 2,058,885 2,045,191 2,045,399 2,007,540 Contractual Services 110,892 110,706 804,703 249,075 110,000 110,000 Machinery and Equipment 602,964 791,744 520,463 1,042,512 963,000 1,066,255 Storm/Drainage Improvements 119,933 19,902 18,463 75,578 40,000 40,000 Bridge Repairs & Construction 6,744 26,283 189,325 12,586 1,025,000 2,045,000 Sidewalk, Curb, & Bikepath 431,540 583,882 257,068 0 700,000 1,095,000 Traffic Control Device 462,786 48,146 95,691 136,472 0 5,100,000 Roadway Improvements 5,099,031 7,348,411 4,889,757 5,241,777 19,590,000 34,165,000 Misc. Capital Expenses 655,242 1,014,114 271,103 261,034 690,000 4,975,000 Building Improvements 46,691 208,863 701,099 440,604 1,100,000 800,000 Beautification Improvements 191,185 0 77,553 73,070 150,000 150,000 Expenses Total $9,749,933 $12,177,844 $9,884,110 $9,577,899 $26,413,399 $51,553,795 Total: Capital Fund $1,067,175 $346,515 $9,281,354 $12,870,406 ($1,030,399)($27,074,480) **Capital Fund has a 4/30/23 Fund Balance of $40,675,774 Capital Fund Revenues Capital Fund Expenses Capital Improvement Fund Summary 2024-2025 Fiscal Year Budget Page 87 146 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Home Rule Sales Tax/misc taxes 4,229,671 5,988,612 6,338,463 6,150,000 6,180,000 6,400,000 $4,229,671 $5,988,612 $6,338,463 $6,150,000 $6,180,000 $6,400,000 Utility Tax 2,802,003 3,183,944 3,295,635 3,225,000 2,975,000 3,200,000 Local Motor Fuel Tax 485,271 628,936 716,571 700,000 705,000 715,000 $3,287,274 $3,812,880 $4,012,206 $3,925,000 $3,680,000 $3,915,000 Annexation/Impact Fee 0 84,774 105,275 30,000 145,000 275,000 Traffic Signal Impact Fee 0 0 0 0 127,000 0 Traffic Impact Fee 102,688 115,644 133,174 75,000 950,000 750,000 Municipal Facilities Fee 16,500 57,000 78,000 25,000 115,000 250,000 Greenbelt Contribution 0 0 0 0 25,390 97,500 Recapture Fee 21,631 11,440 315,992 10,000 500 10,000 $140,819 $268,858 $632,441 $140,000 $1,362,890 $1,382,500 Red Light Fines 344,100 402,727 370,105 375,000 375,000 375,000 $344,100 $402,727 $370,105 $375,000 $375,000 $375,000 Impound Fee 41,000 24,750 31,250 25,000 18,000 25,000 Daily Storage Fee for Impound 3,880 540 7,975 3,000 1,500 3,000 $44,880 $25,290 $39,225 $28,000 $19,500 $28,000 Grant Revenue 196,026 167,445 302,283 1,665,000 197,000 1,273,000 WGCL Grant 0 0 0 0 0 2,900,000 IDOT Reimbursement 143rd St. East 0 0 815,199 8,800,000 3,000,000 0 STP Grant 829,543 2,263,976 0 1,500,000 0 1,180,815 $1,025,569 $2,431,421 $1,117,482 $11,965,000 $3,197,000 $5,353,815 Interest Income 34,709 6,422 536,551 250,000 1,200,000 900,000 $34,709 $6,422 $536,551 $250,000 $1,200,000 $900,000 Sales-Fixed Assets 2,828 69,363 1,500 5,000 53,500 5,000 Other Reimbursements 112,260 36,402 114,020 1,050,000 0 3,275,000 143rd St. West IGA Reimbursement 0 0 0 0 0 750,000 Other Receipts 180,992 120,678 775 95,000 625,500 95,000 $296,080 $226,443 $116,295 $1,150,000 $679,000 $4,125,000 Transfer From General 3,121,257 6,002,811 9,285,537 1,400,000 1,400,000 2,000,000 $3,121,257 $6,002,811 $9,285,537 $1,400,000 $1,400,000 $2,000,000 $12,524,359 $19,165,464 $22,448,305 $25,383,000 $18,093,390 $24,479,315 STTAX - State of Illinois Taxes Total: State of Illinois Taxes Total: Fines and Forfeits SERV - Charges for Services Total: Charges for Services GRNTS - Grants Total: Grants Revenues Capital Improvement Fund Revenue & Expense Detail 2024-2025 Fiscal Year Budget OTHTX - Other Taxes Total: Other Taxes LIC&PER - Licenses and Permits Total: Licenses and Permits FIN - Fines and Forfeits INT - Investment Income Total: Investment Income Total: Miscellaneous MISC - Miscellaneous INTER - Interfund Transfers Total: Interfund Transfers Revenues Total Page 88 147 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Budget FY 2025 Proposed Budget Capital Improvement Fund Revenue & Expense Detail 2024-2025 Fiscal Year Budget Police Fleet/Equipment 185,638 348,820 202,558 350,000 450,000 500,000 Body Cameras 0 0 116,255 163,000 261,200 116,255 Public Works/Community Dev.606,106 171,643 723,699 450,000 350,000 450,000 127th St. & Plfd-Naperville Rd 43,362 47,522 136,472 0 5,200 4,500,000 Rt. 30 and 143rd - engineering 0 0 0 0 0 600,000 Rt. 59 & Champion Dr. 0 48,169 0 0 0 0Meadow Ln./143rd St. Signal 4,784 0 0 0 0 0 583,882 257,068 429,708 Bike Path 550,000 500,000 825,000 Curb & Sidewalk 150,000 270,000 3,712,791 1,347,774 3,083,653 2,750,000 2,700,000 2,750,000 I-55 Interchange Design 26,340 856 0 40,000 0 40,000 143rd St. East Extension 1,223,145 3,416,416 1,848,839 8,100,000 9,900,000 10,700,000 143rd St. West Extension 318,989 115,334 128,279 8,000,000 150,000 11,250,000 Lockport Street bypass - eng 0 0 0 250,000 70,000 0 Renwick Corridor 200 0 63,996 325,000 200,000 4,500,000 Old Town North - Roadway 0 0 0 0 0 4,800,000 Village Green project 1,786,242 0 0 0 0 0 280,704 9,377 117,010 125,000 125,000 125,000 26,283 189,325 12,586 1,025,000 95,000 2,045,000 19,902 18,463 75,578 40,000 40,000 40,000 Settler's Park 28,423 0 3,756 50,000 50,000 50,000 Transportation Plan 0 4,374 139,226 0 0 0 Street Lights - LED/pole 163,451 159,970 33,830 125,000 125,000 75,000 Lighting - LED Conversion 0 0 0 0 0 450,000 Flashing Beacons 0 0 0 0 0 50,000 Misc. Engineering 300,522 106,759 84,222 100,000 90,000 150,000 Property Acquisition 0 0 0 0 0 310,000 PD Parking Lot resurface 521,718 0 0 0 0 0 Pond Drainage 0 0 0 40,000 65,000 40,000 Grade Crossing Elimination Study 0 0 0 100,000 0 350,000 Gateway signage 0 0 0 200,000 0 200,000 Walkers Grove telegrouting (FEMA)0 0 0 0 0 100,000 Riverfront Eng & Const (OSLAD)0 0 0 75,000 70,000 525,000 Lower DuPage River Restoration 0 0 0 0 0 2,675,000 0 77,553 73,070 150,000 25,000 150,000 208,863 701,099 440,604 750,000 525,000 800,000 PEMA Building 0 0 0 350,000 365,000 0 110,706 110,704 110,651 110,000 110,000 110,000 0 693,999 138,424 0 0 0 2,025,793 2,058,885 2,045,191 2,045,399 2,045,399 2,007,540 $12,177,844 $9,884,110 $10,007,607 $26,413,399 $18,316,799 $51,553,795Expenditure Grand Totals: Building Improvements Contractual Services (Red Lt Camera) Economic Incentive Transfer to Debt Service Beautification Improvements Miscellaneous Capital Expenses Bridge Repairs & Construction Storm & Drainage Improvements Expenses Roadway Improvements Pavement Patching Machinery and Equipment Traffic Control Device Sidewalk, Curb, & Bikepath Page 89 148 Downtown Rt. 30 Other MFT Bond and Tort Audit Police DARE TIF TIF Alcohol Funds Fund Interest Immunity Fund Pension Fund Fund Fund Enforcement Totals REVENUES Property Taxes - - 825,000 50,000 - - 755,000 575,000 - 2,205,000 State of Illinois Taxes 2,150,000 - - - - - - - - 2,150,000 Fines And Forfeits - - - - - - - - 15,000 15,000 Interest Income 175,000 - - - 1,150,000 100 - - - 1,325,100 Other - Employer Contributions - - - - 2,300,000 - - - - 2,300,000 Employee Contributions - - - - 750,000 - - - - 750,000 DARE Contributions - - - - - 12,000 - - - 12,000 Interfund Transfers - 2,007,540 - - - - - - - 2,007,540 Total 2,325,000 2,007,540 825,000 50,000 4,200,000 12,100 755,000 575,000 15,000 10,764,640 EXPENDITURES Salaries & Wages - - - - 1,600,000 - - - 1,600,000 Benefits - - - - 5,000 - - - 5,000 Supplies/Commodities - - - - 9,500 15,000 - - 24,500 Contractual Services - - 870,336 50,000 55,000 - - - 975,336 Other Debt Service - 2,007,540 - - - - - - 2,007,540 Capital Outlay 4,250,000 - - - - - 305,000 - - 4,555,000 Miscellaneous - - - - 40,000 - 355,000 520,000 - 915,000 Interfund Transfers - - - - - - - - 20,000 20,000 Total 4,250,000 2,007,540 870,336 50,000 1,709,500 15,000 660,000 520,000 20,000 10,102,376 EXCESS/(DEFICIENCY)(1,925,000) - (45,336) - 2,490,500 (2,900) 95,000 55,000 (5,000) 662,264 Miscellaneous Funds Revenue & Expenses by Fund Summary 2024-2025 Fiscal Year Budget Page 90 149 Description 2021 Actual 2022 Actual 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 04 - Motor Fuel Tax State of Illinois Taxes MFT Entitlements 1,655,228 1,742,475 1,756,981 1,775,000 2,100,000 2,150,000 Grant Revenue 1,304,272 869,515 434,757 0 0 0 Total: State of Illinois Taxes $2,959,500 $2,611,990 $2,191,738 $1,775,000 $2,100,000 $2,150,000 Investment Income Interest Income 8,601 4,566 156,476 75,000 280,000 175,000 Total: Investment Income $8,601 $4,566 $156,476 $75,000 $280,000 $175,000 Revenues Total $2,968,101 $2,616,556 $2,348,214 $1,850,000 $2,380,000 $2,325,000 Division: 91 - Capital Street Improvements 2,122,092 1,665,386 2,287,108 2,500,000 1,915,000 2,750,000 127th St. & Plfd-Naper Rd 0 0 0 2,000,000 750,000 1,500,000 Total: Other $2,122,092 $1,665,386 $2,287,108 $4,500,000 $2,665,000 $4,250,000 Division Total: 91 - Capital $2,122,092 $1,665,386 $2,287,108 $4,500,000 $2,665,000 $4,250,000 Expenditures Total $2,122,092 $1,665,386 $2,287,108 $4,500,000 $2,665,000 $4,250,000 Total: 04 - Motor Fuel Tax $846,009 $951,170 $61,106 ($2,650,000)($285,000)($1,925,000) **MFT has a 4/30/23 Fund Balance of $5,631,857 Motor Fuel Tax Fund 2024-2025 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 $2,200,000 $2,400,000 2021 Actual 2022 Actual 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget MFT Revenue History MFT Entitlements Page 91 150 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 05 - Bond and Interest Fund Investment Income Interest Income 1,276 0 0 0 0 0 Total: Investment Income $1,276 $0 $0 $0 $0 $0 Debt Proceeds Refunding Bond Proceeds 2,790,000 2,385,000 0 0 0 0 Total: Debt Proceeds $2,790,000 $2,385,000 $0 $0 $0 $0 Interfund Transfers Transfer From Water & Sewer 983,800 935,748 949,100 952,088 952,088 0 Transfer From Capital 2,025,793 2,058,885 2,045,191 2,045,399 2,045,399 2,007,540 Total: Interfund Transfers $3,009,593 $2,994,633 $2,994,291 $2,997,487 $2,997,487 $2,007,540 Revenues Total $5,800,869 $5,379,633 $2,994,291 $2,997,487 $2,997,487 $2,007,540 Bond & Interest Fund 2024-2025 Fiscal Year Budget Revenues Revenue & Expense Detail $1,000,000$1,500,000$2,000,000 $2,500,000 $3,000,000$3,500,000$4,000,000 $4,500,000 $5,000,000$5,500,000$6,000,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Bond & Interest Expense History Expenditures Page 92 151 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Bond & Interest Fund 2024-2025 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 92 - Bonds OTHER - Other 2010 Bond (Principal)840,000 0 0 0 0 0 2010 Bond (Interest)143,800 0 0 0 0 0 2012 Refunding Bond (Princ)715,000 735,000 0 0 0 0 2012 Refunding Bond (Int)114,150 92,700 0 0 0 0 2014 Refunding Bond (Princ)965,000 1,025,000 1,060,000 1,095,000 1,095,000 1,090,000 2014 Refunding Bond (Int)236,850 207,900 177,150 145,350 145,350 112,500 2020 Refunding Bond (Princ)0 910,000 935,000 945,000 945,000 0 2020 Refunding Bond (Int)0 25,749 13,607 7,088 5,814 0 2021 Refunding Bond (Princ)0 0 790,000 795,000 795,000 800,000 2021 Refunding Bond (Int)0 0 18,532 10,049 10,049 5,040 Payment to Escrow Agent 2,754,483 2,355,000 0 0 0 0 Bond Issuance Costs 33,300 28,400 0 0 0 0 Total: OTHER - Other $5,802,583 $5,379,749 $2,994,289 $2,997,487 $2,996,213 $2,007,540 Expenditures Total $5,802,583 $5,379,749 $2,994,289 $2,997,487 $2,996,213 $2,007,540 Total: Bond & Interest ($1,714)($116)$2 $0 $1,274 $0 Expenditures Page 93 152 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 07 - Tort Immunity Fund Property Taxes Property Tax Revenue 150,397 349,689 685,179 825,000 815,000 825,000 Total: Property Taxes $150,397 $349,689 $685,179 $825,000 $815,000 $825,000 Investment Income Interest Income 484 0 0 0 0 0 Total: Investment Income $484 $0 $0 $0 $0 $0 Transfers Transfer from General 0 0 300,000 0 0 0 Total: Transfers $0 $0 $300,000 $0 $0 $0 Revenues Total $150,881 $349,689 $985,179 $825,000 $815,000 $825,000 Unit: 00 - Non-Departmental Contractual Services Bond-Treasurer 336 336 0 336 336 336 Comm. Umbrella Liability 220,751 352,420 437,163 525,000 400,000 485,000 Workman's Comp. Ins.189,914 240,481 310,637 360,000 315,000 385,000 Total: Contractual Services $411,001 $593,237 $747,800 $885,336 $715,336 $870,336 Expenditures Total $411,001 $593,237 $747,800 $885,336 $715,336 $870,336 Total: Tort Immunity Fund ($260,120)($243,548)$237,379 ($60,336)$99,664 ($45,336) **Tort Immunity Fund has a 4/30/23 Fund Balance of $236,618 Tort Immunity Fund 2024-2025 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Tort Immunity Revenue History Property Tax Revenue Page 94 153 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 08 - Audit Fund Property Taxes Property Tax Revenue 30,373 40,353 51,600 50,000 50,302 50,000 Total: Property Taxes $30,373 $40,353 $51,600 $50,000 $50,302 $50,000 Investment Income Interest Income 33 0 0 0 0 0 Total: Investment Income $33 $0 $0 $0 $0 $0 Revenues Total $30,406 $40,353 $51,600 $50,000 $50,302 $50,000 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Contrac - Contractual Services Audit Village 40,320 42,550 43,825 47,000 48,000 50,000 Total: Contractual Services $40,320 $42,550 $43,825 $47,000 $48,000 $50,000 Expenditures Total $40,320 $42,550 $43,825 $47,000 $48,000 $50,000 Total: Audit Fund ($9,914)($2,197)$7,775 $3,000 $2,302 $0 **Audit Fund has a 4/30/23 Fund Balance of $15,357 Audit Fund 2024-2025 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $20,000 $25,000 $30,000 $35,000 $40,000 $45,000 $50,000 $55,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Audit Fund Revenue History Property TaxRevenue Page 95 154 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 10 - Police Pension Fund Investment Income Interest Income 890,572 1,945,058 1,237,627 650,000 650,000 650,000 Realized Gain/Loss 580,856 365,528 1,253,722 300,000 300,000 300,000 Unrealized Gain/Loss 7,324,489 (5,853,280)(2,464,102)200,000 200,000 200,000 Total: Investment Income $8,795,917 ($3,542,694)$27,247 $1,150,000 $1,150,000 $1,150,000 MISC - Miscellaneous Other Receipts 226 50 100 0 0 0 Employee Contributions 655,092 1,090,656 865,975 695,000 695,000 750,000 Employer Contributions 1,577,460 1,697,212 1,698,689 1,950,000 1,920,000 2,300,000 Total: Miscellaneous $2,232,778 $2,787,918 $2,564,764 $2,645,000 $2,615,000 $3,050,000 Revenues Total $11,028,695 ($754,776)$2,592,011 $3,795,000 $3,765,000 $4,200,000 Police Pension Fund 2024-2025 Fiscal Year Budget Revenues Revenue & Expense Detail $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Police Pension Contribution History Employee Contributions EmployerContributions Page 96 155 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Police Pension Fund 2024-2025 Fiscal Year Budget Revenue & Expense Detail Unit: 00 - Non-Departmental Division: 00 - Non-Divisional Salaries and Wages Pension Payments 811,860 936,000 1,180,295 1,250,000 1,480,000 1,600,000 Total: Salaries & Wages $811,860 $936,000 $1,180,295 $1,250,000 $1,480,000 $1,600,000 Benefits Travel/Training (341)2,185 3,857 5,000 5,000 5,000 Total: Benefits ($341)$2,185 $3,857 $5,000 $5,000 $5,000 Supplies and Commodities Office Supplies/Postage 0 0 0 500 500 500 Dues & Subscriptions 8,213 8,074 8,795 8,500 8,800 9,000 Total: Supplies & Commodities $8,213 $8,074 $8,795 $9,000 $9,300 $9,500 Contractual Services Contractual Services 35,946 44,311 56,514 40,000 50,000 55,000 Total: Contractual Services $35,946 $44,311 $56,514 $40,000 $50,000 $55,000 Other Investment Expense 134,947 152,481 130,459 150,000 40,000 40,000 Total: OTHER - Other $134,947 $152,481 $130,459 $150,000 $40,000 $40,000 Total: Non-Divisional $990,625 $1,143,051 $1,379,920 $1,454,000 $1,584,300 $1,709,500 Expenditures Total $990,625 $1,143,051 $1,379,920 $1,454,000 $1,584,300 $1,709,500 Total: Police Pension Fund $10,038,070 ($1,897,827)$1,212,091 $2,341,000 $2,180,700 $2,490,500 Expenditures Page 97 156 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 14 - D.A.R.E. Fund Investment Income Interest Income $11 $12 $153 $100 $150 $100 Total: Investment Income $11 $12 $153 $100 $150 $100 Miscellaneous DARE Contributions 0 11,711 13,748 15,000 8,800 12,000 Total: Miscellaneous $0 $11,711 $13,748 $15,000 $8,800 $12,000 Revenues Total $11 $11,723 $13,901 $15,100 $8,950 $12,100 Unit: 00 - Non-Departmental Division: 00 - Non-Divisional D.A.R.E. Program 0 4,958 18,224 20,000 7,400 15,000 Total: Non-Divisional $0 $4,958 $18,224 $20,000 $7,400 $15,000 Expenditures Total $0 $4,958 $18,224 $20,000 $7,400 $15,000 Total: D.A.R.E. Fund $11 $6,765 ($4,323)($4,900)$1,550 ($2,900) **DARE Fund has a 4/30/23 Fund Balance of $5,990 D.A.R.E. Fund 2024-2025 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget DARE Contribution History DAREContributions Page 98 157 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 17 - Tax Increment Financing Fund-Downtown Property Taxes Property Tax Revenue 775,317 757,117 747,531 750,000 752,596 755,000 Total: Property Taxes $775,317 $757,117 $747,531 $750,000 $752,596 $755,000 INT - Investment Income Interest Income 2,425 0 0 500 0 0 Total: Investment Income $2,425 $0 $0 $500 $0 $0 Revenues Total $777,742 $757,117 $747,531 $750,500 $752,596 $755,000 Unit: 00 - Non-Departmental Division: 91 - Capital Other Contractual Services 652,978 2,109,178 490,510 225,000 200,000 290,000 Facade Improvements 0 0 13,512 20,000 5,000 15,000 Total: Capital $652,978 $2,109,178 $504,022 $245,000 $205,000 $305,000 Division: 99 - Transfers OTHER - Other Property Tax Rebate 0 0 350,224 350,000 352,259 355,000 Total: Other $0 $0 $350,224 $350,000 $352,259 $355,000 Expenditures Total $652,978 $2,109,178 $854,246 $595,000 $557,259 $660,000 Total: Tax Increment Financing Fund $124,764 ($1,352,061)($106,715)$155,500 $195,337 $95,000 **TIF Fund has a 4/30/23 Fund Balance of ($339,632) Downtown Tax Increment Financing Fund 2024-2025 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $480,000 $530,000 $580,000 $630,000 $680,000 $730,000 $780,000 $830,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget TIF Property Tax Revenue History Property TaxRevenue Page 99 158 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 18 - Tax Increment Financing Fund - Rt 30 Property Taxes Property Tax Revenue 11,723 121,715 639,913 800,000 564,786 575,000 Total: Property Taxes $11,723 $121,715 $639,913 $800,000 $564,786 $575,000 INT - Investment Income Interest Income 16 0 0 50 0 0 Total: Investment Income $16 $0 $0 $50 $0 $0 Revenues Total $11,739 $121,715 $639,913 $800,050 $564,786 $575,000 Unit: 00 - Non-Departmental Division: 91 - Capital Redevelopment Rebate 0.00 0 329,066 0 239,972 245,000 Property Tax Rebate 5,997 57,029 299,802 400,000 264,349 275,000 $5,997 $57,029 $628,868 $400,000 $504,321 $520,000 Expenditures Total $5,997 $57,029 $628,868 $400,000 $504,321 $520,000 Total: Tax Increment Financing Fund $5,742 $64,686 $11,045 $400,050 $60,465 $55,000 **TIF Fund has a 4/30/23 Fund Balance of $82,445 OTHER - Other Total: Other Route 30 Tax Increment Financing Fund Revenue & Expense Detail 2024-2025 Fiscal Year Budget Revenues Expenditures $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Rt. 30 TIF Property Tax Revenue History Property Tax Revenue Page 100 159 Description FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2024 Estimated Amount FY 2025 Proposed Budget Fund: 27 - Alcohol Enforcement Fund Fines and Forfeits Alcohol Fines 15,858 19,872 22,522 15,000 15,000 15,000 Total: Fines and Forfeits $15,858 $19,872 $22,522 $15,000 $15,000 $15,000 Investment Income Interest Income 70 0 0 100 0 0 Total: Investment Income $70 $0 $0 $100 $0 $0 Revenues Total $15,928 $19,872 $22,522 $15,100 $15,000 $15,000 Unit: 00 - Non-Departmental Division: 99 - Transfers Other Transfer to General 25,000 25,000 20,000 20,000 20,000 20,000 Total: Other $25,000 $25,000 $20,000 $20,000 $20,000 $20,000 Expenditures Total $25,000 $25,000 $20,000 $20,000 $20,000 $20,000 Total: Alcohol Enforcement Fund ($9,072)($5,128)$2,522 ($4,900)($5,000)($5,000) **Alcohol Enforcement Fund has a 4/30/23 Fund Balance of $26,526 Alcohol Enforcement Fund 2024-2025 Fiscal Year Budget Revenues Expenditures Revenue & Expense Detail $8,200 $10,200 $12,200 $14,200 $16,200 $18,200 $20,200 $22,200 $24,200 FY 2021 Actual FY 2022 Actual FY 2023 Actual FY 2024 Adopted Budget FY 2025 Proposed Budget Alcohol Fines History AlcoholFines Page 101 160 FY 2025 Proposed Budget FY 2026 Budget FY 2027 Budget FY 2028 Budget 8,000,560 8,210,071 8,427,223 8,595,767 18,629,950 18,871,564 19,116,439 19,307,603 1,427,000 1,441,150 1,462,587 1,484,526 1,788,100 1,784,700 1,792,238 1,819,121 526,000 530,000 534,600 539,946 6,333,700 6,505,000 6,682,431 6,882,904 45,750 45,750 45,750 45,750 545,000 545,000 545,000 545,000 500,000 510,000 520,200 525,402 83,500 85,500 85,500 86,355 535,000 553,375 572,393 578,117 20,000 20,000 20,000 20,000 Revenues Total $38,434,560 $39,102,110 $39,804,360 $40,430,491 Administration/Finance 13,788,555 12,890,135 13,247,867 13,446,585 Police Department 16,773,483 17,754,615 18,787,237 19,069,046 Street Department 5,441,235 5,617,511 5,794,907 5,910,805 Planning Program 906,465 936,828 967,200 986,544 Building Program 1,295,300 1,341,813 1,386,458 1,414,187 Expenses Total $38,205,038 $38,540,902 $40,183,670 $40,827,168 $229,522 $561,208 ($379,310)($396,677)Surplus/(Deficit) General Fund Miscellaneous Intergovernmental Interfund Transfers General Fund Revenues General Fund Expenses Franchise Fees Investment Income General Fund Revenue & Expense Forecast Fiscal Years 2025-2028 Grants Classification Fund: 01 - General Fund Property Taxes State of Illinois Taxes Other Taxes Licenses & Permits Fines and Forfeits Charges for Services Page 102 161 FY 2025 Proposed Budget FY 2026 Budget FY 2027 Budget FY 2028 Budget Licenses and Permits 2,305,000 2,000,000 2,000,000 1,500,000 State of Illinois Taxes 3,200,000 3,248,000 3,296,720 3,329,687 Charges for Services 22,827,700 23,626,670 24,335,470 24,822,179 Grants 0 0 0 0 Investment Income 550,000 552,750 555,514 558,291 Miscellaneous 28,000 25,000 25,000 25,000 Debt Proceeds 0 0 0 0 Revenues Total $28,910,700 $29,452,420 $30,212,703 $30,235,157 Salaries and Wages 1,770,000 1,831,950 1,896,068 1,962,431 Benefits 648,756 671,462 694,964 719,287 Utilities 823,000 831,230 839,542 847,938 Supplies and Commodities 785,500 801,210 817,234 833,579 Contractual Services 14,350,500 14,781,015 15,224,445 15,681,179 Other 350,000 350,000 350,000 350,000 Transfer to Debt Service 0 0 0 0 Capital 9,725,000 7,000,000 6,500,000 6,000,000 Debt service 1,603,887 1,603,887 1,603,887 1,603,887 Depreciation 0 1,500,000 2,000,000 2,000,000 Expenses Total $30,056,643 $29,370,754 $29,926,141 $29,998,300 Surplus/(Deficit) Water & Sewer Fund ($1,145,943)$81,665 $286,562 $236,857 Water & Sewer Fund Revenue & Expense Forecast Fiscal Years 2025-2028 Water, Sewer & Expansion Revenues Water, Sewer & Expansion Expenses Classification Fund: 02 - Water & Sewer Fund Page 103 162 GENERAL FUND REVENUE PER CAPITA Importance Emerging Trends GENERAL FUND TAX REVENUES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Declining tax revenues, where levies or rates have not been reduced, should be avoided. Taxes are the largest single revenue source in this fund, and so their levels must be carefully monitored on a continual basis. Total General Fund tax revenues (local taxes, property, income, use, sales tax etc.) collected divided by total General Fund operating revenue. Preferably, revenue per capita should at a minimum remain constant over time. Decreasing revenues might indicate an inability to meet service demands under the existing revenue structure. Per capita revenue provides preliminary information about the financial burden on and benefit received from residents. Significant variances should be investigated by examining individual revenue sources. Total General Fund operating revenues, divided by the current population (as reported or estimated by U.S. or Special Census) $400 $500 $600 $700 $800 $900 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year General Fund Revenue Per Capita 50.00% 54.00% 58.00% 62.00% 66.00% 70.00% 74.00% 78.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023Fiscal Year GF Tax Revenues as a % of GF Revenue Page 104 163 LOCAL TAXES AS A % OF GENERAL FUND REVENUE Importance Emerging Trends SALES TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Local taxes are a municipality's most dependable source of revenue. However, there can be a challenge of balancing the need for financial stability with the burden placed on taxpayers by locally controlled taxes. A low percentage indicates the possibility of little local control over its financial future; a high percentage may indicate too much dependency on the local tax base. The appropriate balance will vary by municipality. Though it is critical to not overburden local taxpayers, the list of local taxes reflect that some of the burden can be spread to non-residents as well. Municipalities can proactively determine their revenue mix using local taxes to avoid heavy dependence on any one revenue source. Sales and use tax, divided by General Fund operating revenue. Local taxes under direct control of the governing unit (i.e. sales/use, property, motor fuel tax) divided by total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Because sales taxes account for a high percentage of some governments revenues, this ratio measures dependency and can vary significantly with changes in external economic conditions. Decreasing sales tax revenue typically represents a downturn in the economy, but a decline could represent a change in a municipality's property mix (i.e. # of sales tax generating businesses). 20.00% 30.00% 40.00% 50.00% 60.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year Local Taxes as a % of GF Revenue 15.00% 20.00% 25.00% 30.00% 35.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year Sales Tax as a % of GF Revenue Page 105 164 PROPERTY TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends INCOME TAX REVENUE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends VILLAGE OF PLAINFIELD STATISTICAL TRENDS Property tax is typically one of the largest revenue sources for municipalities, but it can be politically sensitive. Reliance on these revenues remain high because it is generally an inelastic revenue, as local assessments are averaged over a three year period. Property and personal property replacement tax divided by General Fund operating revenue. Being one of the most significant revenue generators, property taxes are used to fund critical day-to-day operations and services that residents expect. Municipalities with excessive growth will experience a future increase in property tax revenues even when the municipality's tax rate remains the same, however additional growth tends to increase service needs. Also, impacts based on struggling housing markets should be examined to address the possible reduction in future property tax revenues. Income tax revenues fluctuate with economic swings and is outside the control of the local unit. Overreliance on sources that may be reduced with short notice could impact long-term stability. Income Tax divided by General Fund operating revenue. While income tax revenues are generally a reliable and steady income source, they are subject to the policy of the State. The State continues to propose pushing their financial burden to local municipalities by reducing its funding formula. Increasing reliance on this uncontrolled revenue source should be monitored and addressed. 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023Fiscal Year Property Taxes as a % of GF Revenue 0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year Income Tax as a % of GF Revenue Page 106 165 GENERAL FUND EXPENDITURES PER CAPITA Importance Emerging Trends OPERATING SURPLUS (DEFICIT) AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Notable increases in operating surpluses or deficits may indicate a pattern of imbalance of revenues and expenditures that should be examined and addressed through the budget process as well as monitored throughout the year. A basic tenant of government is that, over time, revenues should equal expenditures. This ratio provides an indication of the government's success in meeting this tenant. A unit's costs are in part related to the size of the population served. One should be aware of population trends and expect proportionate changes in demand for services. Over time, it is desirable to expend fewer dollars per person served. Warning signs include an increase in operating expenditures per capita unrelated to additional services or increasing demands on existing services. Total General Fund operating surplus (deficit) divided by the total General Fund operating revenue. VILLAGE OF PLAINFIELD STATISTICAL TRENDS Total General Fund operating expenditures divided by the current population (as reported or estimated by U.S. or Special Census) $200 $300 $400 $500 $600 $700 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year GF Expenses Per Capita -10.00% -5.00% 0.00% 5.00% 10.00% 15.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year Operating Surplus (Deficit) as a % of GF Revenue Page 107 166 UNRESERVED FUND BALANCE AS A % OF GENERAL FUND REVENUE Importance Emerging Trends Importance Emerging Trends Declining amounts of assets that can be spent without restriction may suggest that a municipality investigate expense trends for possible improvements. Fund balance often assists governments in meeting unexpected needs or emergencies. In cases of revenue shortfall, this measure displays how much revenue could be offset or subsidized by existing unencumbered fund balance. UNRESTRICTED CASH AND INVESTMENTS AS A % OF GENERAL FUND EXPENDITURES Total General Fund unrestricted cash balance divided by the total General Fund operating expenditures. Cash assets, or assets readily convertible to cash and unrestricted, are critical for funding unexpected or emergency needs. Still, budgeting should attempt to balance security with over-funding cash-on-hand. Total General Fund unreserved fund balance divided by the total General Fund operating revenue. A decreasing unencumbered fund balance may hinder response in the event of an emergency or provide cash flow challenges due to unexpected declines in the economy. VILLAGE OF PLAINFIELD STATISTICAL TRENDS 0.00% 20.00% 40.00% 60.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year Unreserved Fund Balance as a % of GF Revenue 0.00% 20.00% 40.00% 60.00% 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fiscal Year Unrestricted Cash & Investments as a % of GF Expenses Page 108 167 168 169 170 171 ORDINANCE NO. ____ ESTABLISHMENT OF A SPECIAL SERVICE AREA NUMBER 48 AUTUMN GLEN SUBDIVISION WILL COUNTY IN THE VILLAGE OF PLAINFIELD FOLLOWING NOTICE AND PUBLIC HEARING IN CONNECTION THEREWITH 172 VILLAGE OF PLAINFIELD ORDINANCE NO. ____ AN ORDINANCE FOR THE ESTABLISHMENT OF A SPECIAL SERVICE AREA NUMBER 48 AUTUMN GLEN SUBDIVISION WILL COUNTY IN THE VILLAGE OF PLAINFIELD FOLLOWING NOTICE AND PUBLIC HEARING IN CONNECTION THEREWITH PIN: 06-03-08-100-001-0000 (Will County) WHEREAS, special service areas are established pursuant to subsection (1) of Section 7 of Article VII of the Illinois Constitution of 1970, and the Special Service Area Tax Law (35 ILCS 200/27-5 et seq) and the Property Tax Code (35 ILCS 200/1-1 et seq); and WHEREAS, the Village of Plainfield desires to establish such an area as hereinafter described; and NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Plainfield, Illinois, as follows: SECTION ONE: (A) That it is in the public interest that the territory hereinafter described in the Notice referred to in Section Four hereof be established as Special Service Area Number 48 for the purposes set forth herein. An accurate map of said territory is attached hereto as Exhibit "A-1" and Legal Description of said territory is attached hereto as Exhibit “A”. (B) That said Area is compact and contiguous. (C) That said Area is zoned for residential purposes and will benefit specially from the municipal services to be provided and that said proposed municipal services are unique an in addition to municipal services provided to the Village of Plainfield as a whole; and it is, therefore, in the best interest of said Area and the Village of Plainfield as a whole that special taxes be levied against said Area for the services to be provided. (D) Therefore, that Village of Plainfield Special Service Area Number 48 be and is hereby established for and with regard to the aforesaid territory. SECTION TWO: That the purpose of Village of Plainfield Special Service Area Number 48 is to provide special municipal improvements to said Area which include the maintenance, repair and replacement of certain entry monuments, landscaped easements and stormwater retention areas within the Area, all in accordance with the final landscape and engineering plan and final plat of subdivision for the Area; and the proposed municipal services are unique and are in addition to the services provided by the Village generally. Annual taxes shall be assessed and levied for said special municipal services in said Area, on property in said Area in addition to all 173 other municipal taxes; provided that the special annual tax shall be levied upon the equalized assessed value of the property in said Area in an amount not to exceed an annual rate of twenty- one-hundredths percent (.20%, being 20 cents per $100) of equalized assessed valuation thereof. This tax shall be levied for an indefinite period of time commencing during and in the years subsequent to the date of this Ordinance. Said taxes shall be in addition to all other taxes provided by law and shall be levied pursuant to the provisions of the Property Tax Code. Notwithstanding the foregoing, taxes shall not be levied hereunder and said Area shall be "dormant", and shall take effect only if the Homeowners Association fails to maintain, repair or replace the aforesaid required items and the Village is forced to assume said responsibilities. During the years of development in the Area and initially thereafter, said levies are intended to produce approximately $442,400.00 annually for the cost of said services. However, there Village may annually levy hereunder up to the maximum rate specified herein for the cost for the said services, as said services become necessary and are provided for. SECTION THREE: That a public hearing has been held on the 1st day of April, 2024 at 7:00 p.m., in the Village Board Room of the Village Hall, 24401 W. Lockport, Plainfield, Illinois, with regard to the establishment of Village of Plainfield Special Service Area Number 48 in the territory described in the Notice referred to in Section Four hereof. At the hearing, there was considered the levy of an annual tax as described and limited in Section Two hereof. SECTION FOUR: That notice of hearing was published on the 12th day of March, 2024, in a newspaper in general circulation in the Village of Plainfield. In addition, A Waiver of Notice having been received by the individual in whose name the general taxes for the last preceding year were paid on each lot, block, tract, or parcel of land lying within proposed Special Service Area Number 48. In the event taxes for the last preceding year were not paid, the Notice was sent to the person last listed on the tax rolls prior to that year as the owner of said property. Notice was provided for in the form described by Exhibit "B" attached hereto. SECTION FIVE: That this ordinance shall be in full force and effect, and shall be controlling, upon its passage and approval. SECTION SIX: That all ordinances or parts of ordinances thereof in conflict therewith are hereby repealed to the extent of any such conflict. SECTION SEVEN: That any Section or provisions of this Ordinance that is construed to be invalid or void shall not affect the remaining Sections or provisions which shall remain in full force and effect thereafter. 174 PASSED THIS ______ DAY OF ____________, 2024. AYES: NAYS: ABSENT: APPROVED THIS DAY OF , 2024. VILLAGE PRESIDENT ATTEST: VILLAGE CLERK PREPARED BY AND RETURN TO: VILLAGE OF PLAINFIELD 24401 W. LOCKPORT STREET PLAINFIELD, IL 60544 ATTN: VILLAGE CLERK 175 EXHIBIT A-1 LOCATION MAP AUTUMN GLEN RESIDENTIAL SUBDIVISION 176 EXHIBIT A LEGAL DESCRIPTION AUTUMN GLEN RESIDENTIAL SUBDIVISION That Part Of The East Half of The Northeast Quarter of Section 18, Township 36 North, Range 9 East Of The Third Principal Meridian, In Will County, Illinois. 177 Certificate of the Publisher The Herald-News Description:SSA AUTUMN GLEN VB 2148886 PLANNING T ERICKSON VILLAGE OF PLAINFIELD ATTN KRISTIN PARTYKA 24401 W LOCKPORT ST PLAINFIELD IL 60544-2313 Shaw Media certifies that it is the publisher of The Herald-News. The Herald-News is a secular newspaper,has been continuously published daily for more than fifty (50)weeks prior to the first publication of the attached notice,is published in the City of Joliet,County of Will,State of Illinois,is of general circulation throughout that county and surrounding area,and is a newspaper as defined by 715 ILCS 5/5. A notice,a true copy of which is attached,was published 1 time(s)in The Herald-News,namely one time per week for one successive week(s).Publication of the notice was made in the newspaper, dated and published on 03/12/2024 This notice was also placed on a statewide public notice website as required by 5 ILCS 5/2.1. In witness,Shaw Media has signed this certificate by J.Tom Shaw,its Publisher,at Joliet,Illinois,on 12th day of March,A.D.2024 Shaw Media By: Account Number J.Tom Shaw,Publisher Amount PUBLIC NOTICENOTICEOFHEAPINGVILLAGEOFPLAINFIELDSPECIALSERVICEAREANUMBER 48AUTUMNGLENRESIDENTIALSUBDIVISIONNOTICEISHEREBYGIVENthatontheMonday.April 1.2024,ol 7:00 p.m.,a public hearing will be held bytheVillageBoardottheVillageofPlainfieldIntheVil¬lage Board Room of the Village Hall,24401 W.Lock¬port,Plainfield,Illinois,to consider the establishment ofaSpecialServiceAreaconsistingotthesubjectpropertylocatedgeneralotthesouthwestcornerofLockportStreetandDraudenRoad(PINs 06-03-18-200-005-0010 and 06-03-18-200-005-0020)In Will County,Illinois and legally described os follows:That Part Ot The East Half of The Northeast Quarter ofSection18,Township 36 North,Range 9 EostOf TheThirdPrincipalMeridian,In Will County.Illinois.An accurate mop of said territory is on file in the OfficeoftheVillageClerkandavailableforpublicInspection.All Interested personsaffected by the formation ol Spe¬cial Service Area Number 48 will be given an opportu¬nity to be heard regarding the formation ot the bound¬aries of the Area and may object to the formation of theAreaandthelevyoftaxesaffectingsoldAreo.The purpose of the formation ot Special Service AreaNumber48Ingeneralfstoprovideforthemainte¬nance.repair and replacement ot certain entry monu¬ments,landscaped easements and stormwater retentionareasinsoldArea,all in accordance with the finallandscapeandengineeringplanandfinalplatofsubdi¬vision tor the Area,and the proposed municipal servicesareuniqueandareInadditiontotheimprovementsprovidedand/or maintainedby the Village generally.Atthehearing,allpersons affected willbe givenon op¬portunity io be heard.At the hearing,there will be con¬sidered the levy of on annual tax ot not to exceed anannualroteottwentyone-hundredths percent (.20%,being 20 cents per SI00)of the equalized assessedvalueofthepropertyIntheproposedSpecialServiceAreaNumber48,sold iox to be levied for on IndefiniteperiodoftimefromandafterthedateoftheOrdinanceestablishingsoldAreo.Sold taxesshall beIn addition toallothertaxesprovidedbylawandshallbeleviedpur¬suant to the provisions of the Property Tax Code.SoldleviesareIntendedtoproduceapproximately$442,400.00 annually for the cost for sold services.Notwithstanding the foregoing,taxes shall not be leviedhereunderandsaidAreashallbe‘dormant'and shalltakeeffectonlyIftheHomeownersAssociationfallstomaintain,repair or replace the aforesaid required ItemsandiheVillageIsforcedtoassumesaidresponsibilitiesThehearingmaybeadjournedbyIheVillageBoardtoanotherdatewithoutfurthernoticeotherthanamotiontobeenteredupontheminutesofItsmeetingfixingthetimeandplaceofItsadjournment.If apetition signed by at least fifty-one percent (51%)of the electors residing within the proposedSpecial Ser¬vice Area Number 48 and by ot least fifty-one percent(51%)of the owners of record ol the land IncludedwithintheboundariesoftheproposedAreaisfiledwithIheVillageClerkwithinsixty(60)days followingIhe fi¬nal adjournment of the public hearing objecting to theestablishmentoftheArea,then enlargement thereof,orthelevyorImpositionofataxfortheprovisionofspe¬cial services to the Area,no such Area may be estab¬lished or enlarged,or tax leviedorImposed.By order of the Corporate Authorities ot the Village otPlainfield,Will and Kendall Counties,Illinois.MICHELLE GIBAS,Village ClerkCoseNo.2037-121223.FP.SSA(PublishedInHerald-NewsMar.12,2024)2148886 EXHIBIT B 178 179 ORDINANCE NO. ____ ESTABLISHMENT OF A SPECIAL SERVICE AREA NUMBER 50 LOCKLEY PARK SUBDIVISION WILL COUNTY IN THE VILLAGE OF PLAINFIELD FOLLOWING NOTICE AND PUBLIC HEARING IN CONNECTION THEREWITH 180 VILLAGE OF PLAINFIELD ORDINANCE NO. ____ AN ORDINANCE FOR THE ESTABLISHMENT OF A SPECIAL SERVICE AREA NUMBER 50 LOCKLEY PARK SUBDIVISION WILL COUNTY IN THE VILLAGE OF PLAINFIELD FOLLOWING NOTICE AND PUBLIC HEARING IN CONNECTION THEREWITH PIN: 06-03-08-100-001-0000 (Will County) WHEREAS, special service areas are established pursuant to subsection (1) of Section 7 of Article VII of the Illinois Constitution of 1970, and the Special Service Area Tax Law (35 ILCS 200/27-5 et seq) and the Property Tax Code (35 ILCS 200/1-1 et seq); and WHEREAS, the Village of Plainfield desires to establish such an area as hereinafter described; and NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Plainfield, Illinois, as follows: SECTION ONE: (A) That it is in the public interest that the territory hereinafter described in the Notice referred to in Section Four hereof be established as Special Service Area Number 50 for the purposes set forth herein. An accurate map of said territory is attached hereto as Exhibit "A-1" and Legal Description of said territory is attached hereto as Exhibit “A”. (B) That said Area is compact and contiguous. (C) That said Area is zoned for residential purposes and will benefit specially from the municipal services to be provided and that said proposed municipal services are unique an in addition to municipal services provided to the Village of Plainfield as a whole; and it is, therefore, in the best interest of said Area and the Village of Plainfield as a whole that special taxes be levied against said Area for the services to be provided. (D) Therefore, that Village of Plainfield Special Service Area Number 50 be and is hereby established for and with regard to the aforesaid territory. SECTION TWO: That the purpose of Village of Plainfield Special Service Area Number 50 is to provide special municipal improvements to said Area which include the maintenance, repair and replacement of certain entry monuments, landscaped easements and stormwater retention areas within the Area, all in accordance with the final landscape and engineering plan and final plat of subdivision for the Area; and the proposed municipal services are unique and are in addition to the services provided by the Village generally. Annual taxes shall be assessed and levied for said special municipal services in said Area, on property in said Area in addition to all 181 other municipal taxes; provided that the special annual tax shall be levied upon the equalized assessed value of the property in said Area in an amount not to exceed an annual rate of twenty- one-hundredths percent (.20%, being 20 cents per $100) of equalized assessed valuation thereof. This tax shall be levied for an indefinite period of time commencing during and in the years subsequent to the date of this Ordinance. Said taxes shall be in addition to all other taxes provided by law and shall be levied pursuant to the provisions of the Property Tax Code. Notwithstanding the foregoing, taxes shall not be levied hereunder and said Area shall be "dormant", and shall take effect only if the Homeowners Association fails to maintain, repair or replace the aforesaid required items and the Village is forced to assume said responsibilities. During the years of development in the Area and initially thereafter, said levies are intended to produce approximately $165,000.00 annually for the cost of said services. However, there Village may annually levy hereunder up to the maximum rate specified herein for the cost for the said services, as said services become necessary and are provided for. SECTION THREE: That a public hearing has been held on the 1st day of April, 2024 at 7:00 p.m., in the Village Board Room of the Village Hall, 24401 W. Lockport, Plainfield, Illinois, with regard to the establishment of Village of Plainfield Special Service Area Number 50 in the territory described in the Notice referred to in Section Four hereof. At the hearing, there was considered the levy of an annual tax as described and limited in Section Two hereof. SECTION FOUR: That notice of hearing was published on the 12th day of March, 2024, in a newspaper in general circulation in the Village of Plainfield. In addition, A Waiver of Notice having been received by the individual in whose name the general taxes for the last preceding year were paid on each lot, block, tract, or parcel of land lying within proposed Special Service Area Number 50. In the event taxes for the last preceding year were not paid, the Notice was sent to the person last listed on the tax rolls prior to that year as the owner of said property. Notice was provided for in the form described by Exhibit "B" attached hereto. SECTION FIVE: That this ordinance shall be in full force and effect, and shall be controlling, upon its passage and approval. SECTION SIX: That all ordinances or parts of ordinances thereof in conflict therewith are hereby repealed to the extent of any such conflict. SECTION SEVEN: That any Section or provisions of this Ordinance that is construed to be invalid or void shall not affect the remaining Sections or provisions which shall remain in full force and effect thereafter. 182 PASSED THIS ______ DAY OF ____________, 2024. AYES: NAYS: ABSENT: APPROVED THIS DAY OF , 2024. VILLAGE PRESIDENT ATTEST: VILLAGE CLERK PREPARED BY AND RETURN TO: VILLAGE OF PLAINFIELD 24401 W. LOCKPORT STREET PLAINFIELD, IL 60544 ATTN: VILLAGE CLERK 183 EXHIBIT A-1 LOCATION MAP LOCKLEY PARK RESIDENTIAL SUBDIVISION 184 EXHIBIT A LEGAL DESCRIPTION LOCKLEY PARK RESIDENTIAL SUBDIVISION That Part Of The Northwest Quarter Of The Northwest Quarter Of Section 8, Township 36 North, Range 9 East Of The Third Principal Meridian, Bounded And Described As Follows: Beginning At The Northwest Corner Of Liberty Grove Unit Seven According To The Plat Thereof Recorded As Document R2003036189, Said Corner Being Coincident With The Northeast Corner Of Said Quarter- Quarter Section; Thence South 01 Degrees 43 Minutes 20 Seconds East (Bearing Assumed For Description Purposes), 1325.43 Along The West Line Of Said Unit Seven, Along The West Line Of Liberty Grove Unit Six According To The Plat Thereof Recorded As Document R2003036260, Both Being Coincident With The East Line Of Said Quarter-Quarter Section To The South East Corner Of Said Quarter- Quarter Section; Thence South 88 Degrees 40 Minutes 06 Seconds West, 1263.22 Feet Along The South Line Of Said Quarter-Quarter Section To The Southeast Corner Of Property Conveyed Per Document R2006210270 (The Following Four Courses Are Along The Easterly Line Of Property Conveyed Per Document R2006210270); 1) Thence North 01 Degrees 44 Minutes 40 Seconds West, 1242.90 Feet; 2) Thence North 43 Degrees 28 Minutes 57 Seconds East, 70.43 Feet; 3) Thence North 88 Degrees 41 Minutes 18 Second East, 90.00 Feet; 4) Thence North 01 Degrees 44 Minutes 40 Seconds West, 33.00 Feet To The North Line Of The Northwest Quarter Of The Northwest Quarter, Aforesaid; Thence North 88 Degrees 41 Minutes 18 Second East, 1123.73 Feet Along Said North Line To The Point Of Beginning, In Will County, Illinois. 185 186 MEMORANDUM To: Mayor Argoudelis and Trustees Joshua Blakemore, Village Administrator From: Ashton Stipp, Management Analyst Date: April 1, 2024 Village Board Meeting Re: Approval Of A Memorandum Of Agreement For A Full Special Census Enumeration Background Findings The 2020 Census reported the population of Plainfield as of April 1, 2020, as 44,762. Due to extensive residential development, the Village has had an influx of new residents since the 2020 Census. As one of the fastest growing communities in the State of Illinois, staff would like to capture the latest population through a full Special Census enumeration. Based on the Census estimation formula the Village estimates the population increase is approximately 10.09% with 4,516 new residents since the 2020 Census. This estimation was made by multiplying the Village’s new utility counts (1,407) by the average household population of the 2020 Census (3.21). Due to updated Census Bureau’s current policies and procedures, the Village is not eligible for a partial Special Census because no single census tract lies completely and solely within the Village’s boundaries. Financial Considerations According to the Illinois Municipal Leagues latest report the estimated Revenue per Capita for Illinois is $258.35. Staff anticipates an additional $1,166,708.60 of annual funding revenue based on the net population increase of 4,516. The Village received an estimated cost from the U.S. Census Bureau to conduct a village wide Special Census in the amount of $873,530. The amount of $1,000,000 is allocated towards this cost in the proposed FY 2024-2025 Budget. The Village is tentatively scheduled for a Special Census on April 15, 2025, the process takes 2-3 months to complete. The Census Bureau takes approximately a year to certify the results and the Illinois Department of Revenue will update revenue allocations within 2 months of receiving the new certified population. The Village must respond to the U.S. Census by May 12, 2024, to lock-in the current estimate rate. Once the Census Bureau receives the signed MOA and advance payment by May 12, they will begin preparation. Total population Annual Per Capita from the State Updated Annual Funding Revenue 2020 Census 44,762 (actual) $258.35 $11,564,262.70 Special Census 49,278 (estimate) $258.35 $12,730,971.30 Difference $1,166,708.60 187 Recommendation The proposed Memorandum of Agreement is presented to the Village Board for review and consideration. Should the Board wish to move forward with a Full Special Census enumeration, then a motion to authorize the Village President to execute the Memorandum of Agreement would be in order. 188 1 Memorandum of Agreement Through Which The Village of Plainfield, Illinois Is Purchasing a Special Census From the U.S. Census Bureau Agreement No. 0071-FY25-REI-24008-000 1) Parties and Scope This document establishes an agreement between Plainfield, IL (Governmental Unit) and the Decennial Census Management Division, U.S. Census Bureau, through which the Governmental Unit will pay the Census Bureau to take a special census under the authority of 13 United States Code (U.S.C.) § 196. 2) Authority The Census Bureau may undertake this work pursuant to 13 U.S.C. § 196, which provides that the “Secretary may conduct special censuses for the government of any State, or of any county, city, or other political subdivision within a State, for the government of the District of Columbia, and for the government of any possession or area (including political subdivisions thereof) referred to in Section 191(a) of this title, on subjects covered by the censuses provided for in this title, upon payment to the Secretary of the actual or estimated cost of each such special census. The results of each such special census shall be designated ‘Official Census Statistics.’ These statistics may be used in the manner provided by applicable law.” 3) Cost Estimate The Governmental Unit is responsible for all costs of taking the special census including, but not limited to, appropriately furnished office quarters, total compensation of all field enumeration and supervisory personnel, compensation of Census Bureau headquarters and regional office personnel for time allocated to the special census, overhead for headquarters and regional offices, processing and tabulation of data, and all other costs attributable to taking the special census. Based on the following factors the estimated cost for these services is $873,530: • Governmental Unit-provided estimated population of 49,279, • Governmental Unit-provided estimated housing unit count of 15,451, • and Governmental Unit-provided characteristics of the area(s) in which the special census will be conducted (including but not limited to geographic size, count of potential group quarters and transitory locations, and potential recent annexations). A payment of that amount shall be furnished to the Census Bureau before any work on the special census is performed. The advance payment will be adjusted to actual costs and additional billing or refunds will be made as appropriate. 189 2 On a periodic basis, the parties will reconcile balances related to revenue and expenses for work performed under the agreement. a) The Census Bureau shall directly pay field representatives, field supervisors, and other temporary personnel hired locally to conduct the actual enumeration, at rates of pay fixed by the Census Bureau and based on the local area pay rates. i) The Government Unit shall provide advance payment to the Census Bureau and/or United States for all funds to be expended by the Census Bureau resulting from payments to the Department of Labor under applicable federal workers’ compensation and unemployment benefits laws. b) In addition to the salary expenses to be paid directly by the Census Bureau to all temporary employees hired locally, the Governmental Unit agrees to provide advance payment for all other expenses related to the taking of the special census, including but not limited to: i) administrative and technical work performed by headquarters and regional personnel; ii) printing and preparation of enumeration questionnaires and related materials; iii) map preparation; iv) tabulation expenses; v) the cost of the designated Census Bureau employee’s salary, allowances for subsistence at the standard federal rate per day, traveling expenses, other reasonable and necessary expenses, and overhead and other charges applicable to these costs; and vi) other incidental expenses incurred by the Census Bureau in completing the special census. In accordance with (3)(b) if actual cost exceeds the advance payment, the additional payment to the Census Bureau is due in full, 30 days from the date of the invoice. 4) Terms and Conditions Acknowledging the foregoing, the parties agree as follows: a) The Census Bureau will receive reimbursement for all identifiable costs for the goods and services it is providing under this agreement: i) The Census Bureau employee(s) shall oversee all aspects of the enumeration including the hiring, training, and separation of field representatives, field supervisors, and other temporary personnel employed locally to take the special census. The designated Census Bureau employee(s) shall exercise day-to-day technical supervision of these employees. All such temporary personnel shall be Federal Government employees and neither the Governmental Unit nor any representative of the Governmental Unit shall supervise, exercise control over, or in 190 3 any other way interfere with such employees in the performance of their responsibilities. ii) The Governmental Unit shall update maps of the proposed special census area in accordance with instructions provided by the Census Bureau. The Governmental Unit shall provide any certification of legal boundaries within the proposed special census area as required by the Census Bureau. Once the Governmental Unit boundaries have been certified by the Census Bureau, these boundaries will become the official boundaries for the special census. Additionally, any annexations after the Governmental Unit has certified its boundaries will not be included in the special census. The special census will not be scheduled until these obligations have been completed to the satisfaction of the Census Bureau. iii) The Census Bureau shall provide to the Governmental Unit the official population and housing unit count derived from the special census at the earliest practicable date after completion of the enumeration and the processing required to produce the statistical results, including but not limited to disclosure avoidance review (see Section 6). This count, which shall be as of the special census reference date (tentatively scheduled for April 15, 2025), will be provided in writing and signed by an appropriate Census Bureau official. iv) The Census Bureau will not guarantee delivery of the final count by any specified date and shall not be held responsible for any loss or damages suffered by the Governmental Unit due to the data not being available by a specific date. b) The Governmental Unit accepts that responses to a special census, unlike a decennial census, are voluntary and some respondents may choose to not answer some questions. When this happens, the Census Bureau will make every effort to collect as much information as possible. If the Census Bureau cannot obtain information directly from respondents, the Census Bureau will follow statistical procedures to assign the missing information based on information provided by people in the housing unit or from people from neighboring housing units. The Governmental Unit also accepts that, to complete the count of the group quarters population, it may be necessary for the Census Bureau to obtain information for people residing in certain institutions (such as correctional facilities with security issues) from administrative records rather than from the respondents themselves. The Census Bureau will provide detailed statistical results to the Governmental Unit subject to limitations imposed by Title 13 United States Code to protect the confidentiality of respondents. Further, the Governmental Units accepts that Domestic Violence Shelters are out of scope for the special census and will not be included in any special census enumeration. c) The Census Bureau can only use the special census counts in the intercensal population estimates program if: 191 4 i.) the entire area of a governmental unit is included in the special census, and ii.) the legal boundaries of the governmental unit correspond to those used in the Population Estimates program (boundaries legally in effect on January 1 of the estimates year), and iii.) the boundaries are reported to the Census Bureau for processing by March 1 of the estimates year, and iv.) final approved counts from the special census enumeration are ready by August 1 of the estimates year. If a Governmental Unit requests a partial special census, they do so with the understanding that the results of this partial special census will not be included in any subsequent Census Bureau population estimates. d) A Governmental Unit can request a special census for the entire area encompassed by that Governmental Unit, known as a full special census, or for only a portion of their area, known as a partial special census. A partial special census is conducted using the same methodologies and procedures as a full special census, but it is for a subset of areas within the jurisdiction of the local Governmental Unit. The areas requested in a partial special census must contain at least one full census tract that is completely within the jurisdiction of the Governmental Unit and can contain additional contiguous tracts or census blocks that are within the jurisdiction of the Governmental Unit. In addition to impacting cost, the geography included in the special census may impact which data products the Governmental Units receive based on disclosure avoidance considerations. Regardless of the scope of the special census, the Governmental Unit will receive a letter from the director of the U.S. Census Bureau and a block-level special census data product that contains total population and total housing unit counts for the Governmental Unit. An additional data product may include a demographic profile for the entire governmental unit or whole tracts contained within the special census area. However, some Governmental Units may not receive the demographic profile based on the geography for which the special census is conducted. For those impacted Governmental Units, the Census Bureau will define the allowable data products that the Governmental Unit will receive prior to signing the MOA. The Governmental Unit shall accept as final the official population count and other statistical results when provided by the Census Bureau. e) Upon request, the Governmental Unit shall supply – free of charge – satisfactory office space, other equipment, and furnishings as determined necessary and proper by the Census Bureau. This information will be included in an initial letter from the Regional Director to the Governmental Unit. These quarters must meet all security and confidentiality requirements as agreed to by the Census Bureau representative. 192 5 f) In taking the special census, the Census Bureau is directly responsible for compensating all field personnel determined necessary by the Census Bureau for taking the special census. The Census Bureau shall hire sufficiently qualified applicants for field representatives, field supervisors, and other positions as may be needed to complete the special census. Employees shall be selected for employment and separated under standards established by the Census Bureau, and shall take an oath or affirmation, as required, to protect the confidentiality of the information they collect. The Census Bureau shall be responsible for all administrative operations relating to the reconcilement and payment of these employees. Such field personnel shall be and remain employees of the Census Bureau, subject to all applicable federal, state, and local laws, including but not limited to those pertaining to the Equal Employment Opportunity Act and the Fair Labor Standards Act applicable to these employees, and shall complete and file any and all reports required thereunder. g) The Governmental Unit is responsible for promoting the special census through locally- based targeted outreach efforts. This promotion may inform people about the special census, encourage people to apply to recruiting efforts, and/or encourage people living in the applicable area to respond. h) All temporary staff hired to conduct the special census, including but not limited to field representatives and field supervisors, are employees of the Federal Government. Therefore, regarding the negligent or wrongful acts of any temporary employees arising from their employment pursuant to this MOA, any claims and/or litigation arising from said acts will be adjudicated pursuant to the Federal Tort Claims Act, 28 U.S.C. 2671 et seq. (see section (3)(a)(ii) herein regarding reimbursement and indemnification requirements). i) The Census Bureau has a policy of publicly disclosing the identity of governmental units which signed MOUs requesting and paying for a special census to be conducted, and signature of this MOU constitutes agreement of the parties to this Census Bureau policy. 5) Confidentiality The data, including individual information collected by the enumerators on the special census questionnaires, collected under this agreement are confidential under 13 U.S.C. § 9. All such special census questionnaires and all other papers relating to the special census are the property of the Census Bureau and under the law may only be made available to and examined by sworn Census Bureau officials and employees. Unlawful disclosure subjects Census Bureau employees to a fine of up to $250,000 or imprisonment of up to 5 years, or both. Should the Governmental Unit require access to Title 13 data to assist in the planning, data collection, data analysis, or production of final products, those staff members are required to obtain Census Bureau Special Sworn Status pursuant to 13 U.S.C. § 23(c). Such staff 193 6 members must demonstrate that they have suitable background clearance, and they must take Title 13 awareness training. Any access to Title 13 data at the Governmental Unit’s facility is subject to prior approval by the Census Bureau’s Data Stewardship Executive Policy Committee upon assurance that the facility security and information technology security meet Census Bureau requirements. 6) Disclosure Avoidance Review of Statistical Products Title 13, Section 9 of the U.S.C. requires the Census Bureau to keep confidential the information collected from the public under the authority of Title 13. Section 214 of Title 13, U.S.C., and Sections 3551, 3559 and 3571 of Title 18, U.S.C., provide for the imposition of penalties of up to five years in prison and/or up to $250,000.00 in fines for wrongful disclosure of confidential Census information. Disclosure avoidance is the process for protecting the confidentiality of data, as required under Title 13 U.S.C. A disclosure of data occurs when someone can use published statistical information to identify an individual who has provided confidential information. For data tabulations, the Census Bureau uses disclosure avoidance procedures to modify or remove the characteristics that put confidential information at risk for disclosure. Although a published table may appear to show information about a specific individual, the Census Bureau has taken steps to disguise or suppress the original data, while making sure the results are still useful. The techniques used by the Census Bureau to protect confidentiality in tabulations vary, depending on the type of data. Noise injection is the Census Bureau’s preferred disclosure avoidance technique. By policy, noise injection is to be applied to all data products that are reported at geographic areas with small populations (GASP). For the purposes of this guidance, a GASP is a population that is smaller than the smallest population of any congressional district. In cases when it is not feasible to fully implement noise injection within the period of the contract, a transition plan for implementing noise injection or other provable privacy methods must be developed in coordination with the Census Bureau. Noise injection may be required for microdata releases, depending on the characteristics of the microdata and the specific variables that are to be released. Data that cannot be publicly released may still be analyzed within the Federal Statistical Research Data Centers (FSRDCs) by individuals who have Special Sworn Status (SSS); the results of such analyses must still go through a disclosure avoidance process prior to being publicly released. The parties understand that Title 13 confidentiality protection and disclosure avoidance techniques apply to all work described in this agreement. The disclosure avoidance methods are defined by the Census Bureau who has the responsibility of carrying out that work. Accordingly, upon completion of the tabulation, the data produced must be reviewed by the Census Bureau to ensure that no identifiable Title 13 data are or may be disclosed. Should the Census Bureau’s Disclosure Review Board (DRB) determine that the requested statistical product does or reasonably could result in such disclosure, then the data product will 194 7 be modified prior to approval for release to the party(ies) of this agreement. The DRB must approve before a research product can be released to an individual who does not have SSS and a need to know or moved to a computer not approved for controlled data according to the Census Bureau’s existing policies and procedures. 7) Contacts Christopher M. Denno Special Census Program Manager Decennial Census Programs U.S. Census Bureau 4600 Silver Hill Road Special Census Branch Suitland, MD 20746 301-763-4092 christopher.m.denno@census.gov Joshua Blakemore Village Administrator 24401 W. Lockport St. Plainfield IL 60544 (815) 439-4252 jblakemore@goplainfield.com The parties agree that if there is a change regarding the information in this section, the party making the change will notify the other party in writing of such change. 8) Duration of Agreement, Amendments, and Modifications This agreement will become effective when signed by all parties. The agreement will terminate on April 15, 2026, but may be amended at any time by mutual consent of the parties. Any party may terminate this agreement by providing 30 days’ written notice to the other party. This agreement is subject to the availability of funds. 9) Resolution of Disagreements Should a disagreement arise on the interpretation of the provisions of this agreement, or amendments, and/or revisions thereto, that cannot be resolved at the operating level, the area(s) of disagreement shall be stated in writing by each party and presented to the other party for consideration. If agreement on interpretation is not reached within thirty days, the parties shall forward the written presentation of the disagreement to respective higher officials for appropriate resolution. 195 8 10) Termination Cost If the Village of Plainfield, IL cancels the order, the Census Bureau is authorized to collect costs incurred prior to cancellation of the order plus any termination costs, up to the total payment amount provided for under this agreement. FOR THE GOVERNMENTAL UNIT FOR THE CENSUS BUREAU BY: BY: _______________________________ _______________________________ Deborah Stempowski DATE: DATE: : Associate Director for Decennial Census Bureau of the Census John F. Argoudelis Village President Village of Plainfield, Illinois 196 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Tony Torres, Street Superintendent Date: March 27, 2024 Re: Commercial Concrete Saw and Trailer Equipment Purchase Background Findings The Street Division currently utilizes a 19-year-old 30” walk-behind concrete saw and trailer for road construction maintenance that have outlived their expected service life. Technology and safety requirements have progressed significantly since they were originally purchased. To replace these old units in the Public Works equipment fleet, staff has researched commercial concrete saws and trailer equipment and considers the Husqvarna saw and the Towmaster trailer appropriate replacement units, as they provide the necessary features and value we are looking for in new, reliable commercial concrete maintenance equipment. If approved, these units will help in the efficiency and safety with cutting asphalt and concrete surfaces while performing maintenance duties throughout Village roadways. Policy Considerations This equipment falls under the Sourcewell Cooperative Purchasing Program. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The purchase will not exceed $31,633.80 and the money is budgeted in the Capital Improvement Fund under the Machinery and Equipment line item (11-00-91-9120.008). Recommendation It is our recommendation that the Village Board direct the President to authorize the purchase of a commercial Husqvarna walk-behind concrete saw and a commercial Towmaster tilt trailer from McCann Industries, Inc. at a total cost not to exceed $31,633.80. 197 Plainfield Village price-$21,400 • Brand Husqvarna • MFR #FS 3500 30 G • Zoro #G4575719 • UPC #805544964418 • Country of Origin United States • Category Concrete Saws Dimensions Blade Dia. 30 in Max. Cutting Depth 12 3/8 in Length 56 in Width 32 in Height 32 in Arbor Size 1 in Depth of Cut 12 1/2 in Details Item Walk-Behind Concrete Saw Max. Blade Speed 1,860 RPM Voltage 12.0 Steve Costello Account Manager Mobile: (630) 878-8765 | Main: (630) 739-7770 Email: SCostello@McCannOnline.com McCann Industries Inc., 250 E Frontage Road, Bolingbrook, IL 60440 McCannOnline.com 198 Tool Style Walk-Behind Power Source Gas Powered Cutting Type Wet HP 37 hp Corded/Cordless Cordless Engine Brand Kohler Primary Application - Walk-Behind Concrete Saws Cinderblock Tool Weight 992 lb Start Type Electric Application Cutting Concrete and Asphalt Item - Walk Behind Concrete Saws Walk-Behind Concrete Saw Features Effective Transfer of Power to Blade Shaft, Flexible Blade Mounting, Two-Position Handlebar for Operator Comfort Corded/Banded Cordless Fuel Capacity 6.3 gal Includes IPL, Operating Manual, Wrench Fuel Type Gasoline Variable Speed Yes 199 Arbor Shape Round Series FS 3500 G Horsepower 37 Engine Type Four Stroke See More Description Walk-Behind Concrete Saw, Power Source Gas Powered, Series FS 3500 G, Primary Saw Application Asphalt, Concrete, Tool Style Walk-Behind, Blade Dia. 30 in, Max. Blade Speed 1,860 RPM, Horsepower 37, Arbor Size 1 in, Arbor Shape Round, Cutting Type Wet, Max. Cutting Depth 12 3/8 in, Variable Speed Yes, Tool Weight 992 lb, Fuel Type Gasoline, Engine Type Four Stroke, Engine Brand Kohler, Start Type Electric, Includes IPL, Operating Manual, Wrench. Thanks for the opportunity, Steve 200 TRLQF00MDN Ship To: Cust: Phone:Bill To: Phone: ATTN: Reference No. Discounts: Accepted by Date PO#Salesman Created Last Revised Appx CompTerms Serial No. Price: Total Discounts: Net Cost: Freight Total Due: FET required on all trailers with a GVWR OF 26,000 lbs or more. Material Surcharge: Fuel Surcharge: QUOTATION Village of Plainfield CONTRACT# 092922-MNR 61381 US HWY 12 Plainfield MONROE TOWMASTER (SOURCEWELL) CONTRACT# 092922-MNR 61381 US HWY 12 LITCHFIELD STEVE COSTELLO 630-878-8765 Dustin Nguyen QT 86172 CASH IN ADVANCE 3/18/24 3/18/24 16% % % % 11 Build Instructions Village of Plainfield Plainfield, Illinois Account # 125950 Qty Feature Description List 1 Base Model - T-6DT $10,515.00 12 Deck Length - In Feet 12 Decking Type - 2'' Nominal Oak Wood 1 Width - 102" Overall with 77" Deck 1 Axles - 7k E-Z lube Torsion 1 Brakes - Electric 2 Tires - 235/85Rx16(F) 2 Wheels - STEEL 1 Jack - 7K Drop Leg 1 Lights - L.E.D. 1 Plug - 7 Pole Rv 1 Hitch/Neck - 2.5'' Pintle Ring 1 Trailer Color - Equipment Black 6 Tie Downs - D-Rings 1 Option - Deck Cushion Cylinder $680.00 *--- Continued ---* IL 55355 USA MN 55355 NOTE: If changes are made to an order after a P.O. has been issued, a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. 0/00/00 201 TRLQF00MDN Ship To: Cust: Phone:Bill To: Phone: ATTN: Reference No. Discounts: Accepted by Date PO#Salesman Created Last Revised Appx CompTerms Serial No. Price: Total Discounts: Net Cost: Freight Total Due: FET required on all trailers with a GVWR OF 26,000 lbs or more. Material Surcharge: Fuel Surcharge: QUOTATION Village of Plainfield CONTRACT# 092922-MNR 61381 US HWY 12 Plainfield MONROE TOWMASTER (SOURCEWELL) CONTRACT# 092922-MNR 61381 US HWY 12 LITCHFIELD STEVE COSTELLO 630-878-8765 Dustin Nguyen QT 86172 CASH IN ADVANCE 3/18/24 3/18/24 16% % % % 11 $11,195.00 $1,791.20 Freight $830.00 $9,403.80 IL 55355 USA MN 55355 NOTE: If changes are made to an order after a P.O. has been issued, a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. 0/00/00 $830.00 $10,233.80202 General Terms and Conditions for the Sale of Goods by Subsidiaries of ASH North America, Inc 1.1. These General Terms and Conditions for the Sale of Goods (these "Terms") govern the sale and delivery of all goods and products(the "Products"), and all transactions incidental thereto, by such subsidiary of ASH North America, Inc. identified on the respective Confirmed Order (as defined below) as the seller or supplier ("Seller") to any of its customers (each a "Customer"). The liability of each such subsidiary under these Terms or any Confirmed Order shall be several and not joint. Customer acknowledges and agrees that nothing in these Terms or any Confirmed Order shall be construed as implying joint liability in any case of ASH North America, Inc. or any of its subsidiaries. Each Seller shall be solely responsible for its own acts or omissions under the respective agreement with Customer. 1.2. No other terms or conditions shall be of any force or effect unless otherwise specifically agreed upon by Seller in a writing duly executed by an authorized officer of Seller. These Terms supersede any and all prior oral quotations, communications, agreements, or understandings of the parties in respect to the sale and delivery of the Products. The Seller may issue additional Terms and Conditions of Sale for certain products. These shall apply in addition to to the present Terms. Any additional or different terms or conditions contained in Customer's Order (as defined below), response to Seller´s confirmation, or any other form or document supplied by Customer are hereby expressly rejected and are rendered null, void, and of no effect. These Terms may not be modified, amended, waived, superseded, or rescinded, except by written agreement signed by an authorized officer of Seller.Delivery of the Products by Seller does not constitute acceptance of any of Customer´s terms and conditions and do not serve to modify or amend these Terms. 1.3. The issuance of an Order (as defined below) by Customer to Seller or any communication or conduct of Customer which confirms an agreement for the delivery of Products by Seller, as well as acceptance in whole or in part by Customer of any delivery of Products by Seller, shall be construed as Customer´s acceptance of theseTerms. Status 2024 1. SCOPE AND VALIDITY 2. OFFERS, ORDERS AND CONFIRMATION 2.1. Unless otherwise specified by Seller in writing, all offers made by Seller are not binding and may be revoked by Seller at any time without any liability to Customer. 2.2. Customer shall issue to Seller orders for the purchase of Products, in written form via the order process determined by Seller from time to time (each, an "Order"). By issuing an Order to Seller, Customermakes an offer to purchase the Products pursuant to these Terms and the terms set forth on such Order. Provided that the Order contains the same terms as in Seller´s corresponding offer, the Order shall be binding on Customer for six (6) weeks after Seller´s receipt of such Order. 2.3. Seller may refuse an Order for any or no reason. No Order is binding upon Seller until Seller´s acceptance of the Order in writing, the issuance of any governmental permit, license, or authority to Seller, as may be required under applicable laws, rules and regulations, and the receipt by Seller of a resale license to be provided by Customer (a "Confirmed Order"). 2.4. Specifications and other information on drawings, data sheets, pictures, plans, brochures, catalogs, or Seller´s website shall not be binding on Seller unless such specifications and information have been agreed to in writing by Seller in a Confirmed Order. Notwithstanding a Confirmed Order, Seller shall have no obligation to deliver Products to Customer or otherwise fulfill any of its obligations set forth in a Confirmed Order if Customer is in breach of any of its obligations hereunder or any Confirmed Order. 2.5. Customer may submit to Seller written requests to change the terms of a Confirmed Order (each such request, a "Change Order Request"). Seller may, at its sole discretion, consider such Change Order Request, provided that Seller will have no obligation to perform any Change Order Request unless and until Seller has agreed in writing to adopt such Change Order Request. If Seller elects to consider such a Change Order Request, then Seller shall promptly notify Customer of any adjustment to the applicable purchase price for the Products. 2.6. In the event Customer cancels any Confirmed Order for any reason, Customer shall reimburse to Seller all of Seller´s costs and expenses associated with or incurred due to such cancellation, including but not limited to the cost of raw materials, labor, and storage if cancellation occurs before Seller´s commencement of production. In the event Customer cancels any Confirmed Order for any reason and Seller has started the production of the Product on the respective Confirmed Order, Customer shall pay to Seller the full purchase price. 2.7. Each Confirmed Order shall be considered a separate agreement between the parties, and any failure to deliver the Products under any Confirmed Order shall have no consequences for other deliveries of Products. 3. PRICES 3.1. Unless otherwise agreed to by the parties in the applicable Confirmed Order, the prices of the Products shall be FCA (agreed delivery location on the applicable Confirmed Order), Incoterms 2022. 3.2. Unless otherwise agreed by the parties in a Confirmed Order, the price of the Products shall not include transportation, insurance, packaging, and Tooling (as defined below) and other materials used for the manufacturing and delivery, sales or Heavy Vehicle Use Tax (HVUT), other use tax or any other similar applicable federal, state or foreign taxes, duties, levies, or charges in any jurisdiction in connection with the sale or delivery of the Products ("Taxes"), Such Taxes shall be payable by Customer, and if Seller is responsible for the collection thereof, such Taxes shall either be added to the price invoiced or be separately invoiced by Seller to Customer. Any special requests concerning shipping, transportation, and insurance shall be communicated to Seller in a timely manner and subject to Seller´s prior written approval. Customer shall bear all costs resulting from such requests.In case of lead delivery times of more than two (2) months, Customer hereby acknowledges and agrees that Seller, may, at its sole discretion, increase or decrease the agreed prices on any Confirmed Order in the event of material price changes in wages, materials, energy or raw material after the date of the Confirmed Order. 4. PAYMENT TERMS 4.1. Except as set forth in Section 4.2 or unless otherwise agreed in writing by Seller, the purchase price for the Products and all other amounts due under a Confirmed Order shall be due and payable in US dollars within thirty (30) days following the date of Seller´s invoice for such Products without any discount, deduction or offset whatsoever. In no event shall any loss, damage, injury or destruction, Force Majeure (as defined below), or any other event beyond Customer´s control release Customer from its obligation to make the payments required herein. Payment of all amounts due hereunder shall be made by bank transfer or in any other manner set forth on Seller´s invoice. Customer shall be solely responsible for any bank fees, or other fees, incurred due to the wire transfer or any other selected payment method. If Seller agrees to payment by credit card, Seller shall charge an appropriate transaction fee, which the Customer shall also pay. 4.2. In the event Seller becomes aware of circumstances or has reason to believe that there are circumstances that may have an adverse effect on Customer´s financial condition, Seller may require the Customer to pay the total amount of the purchase price or fees, or a portion thereof prior to the delivery of the Products. Seller may, without any liability to Customer, refuse the delivery of any Product in the event the Customer fails to make the payment as required under this Section 4.2. 4.3. Time is of the essence for the payment of all amounts due to Seller under any Confirmed Order. If Customer fails to make payments of any amount when due, Customer shall pay interest to Seller at the rate of one percent (1%) per month or such lesser amount as may be permitted by applicable law starting from the due date until payment to Seller of such amount in full. In addition to the interest, Seller may, at its sole discretion, charge the Customer a flat fee of $40 for each reminder notice issued to Customer due to late payments. If Customer fails to comply with these Terms or a Confirmed Order, or if Customer becomes insolvent, all balances then due and owing to Seller shall become due immediately, notwithstanding any payment terms agreed by the parties. All costs and expenses incurred by Seller with respect to the collection of overdue payments (including, without limitation, reasonable attorney´s fees, expert fees, and other expenses of litigation) shall be borne by Customer. Every payment by Customer shall first be 203 5.1. If Seller extends credit to Customer for the purchase price for any Products (including but not limited to pursuant to Section 4.1.), or any other amounts due to Seller, Customer hereby grants to Seller as security for the timely payment and performance of all Customer´s payment obligations to Seller, a first priority security interest (the "Security Interest") in all Products heretofore or in the future delivered to Customer and in the proceeds thereof for as long as such Products shall not have been sold by Customer in the ordinary course of business (the "Collateral"). Seller shall be entitled to file any and all financing, continuation, or similar statements under the Uniform Commercial Code in any jurisdiction and take any and all other action necessary or desirable, in Seller´s sole and absolute discretion, to perfect its Security Interest in the Collateral and to establish, continue, preserve, and protect Seller´s Security Interest in the Collateral. Customer agrees to take any and all actions and provide Customer with all information necessary to enable Seller to perfect and enforce its Security Interest in all jurisdictions and vis-à-vis any of Customer´s creditors, and hereby irrevocably grants to Seller a power of attorney to execute all necessarystatements or documents in Customer´s name for the perfection and enforcement of such Security Interest. The Security Interest shall remain in force until payment in full of the entire purchase price for such Products, and any other amounts due to Seller by Customer. Seller may, without notice, change or withdraw extensions of credit at any time. applied to pay for Seller´s cost of collection, then interest owed by Customer, and then to the oldest outstanding claim. 4.4. Notwithstanding anything in the foregoing Section 4.3 or Section 5, if the parties agreed on installment payments in a Confirmed Order and Customer fails to make any installment payment when due, the remaining balance including accrued interest, and any expenses incurred by Seller shall be due and payable to Seller promptly upon Customer´s receipt of written notice of delinquency from Seller. 5. SECURITY INTEREST 2 6. OBLIGATIONS OF CUSTOMER 6.1. Customer shall use the Products solely for their intended purpose and pursuant to Seller´s instructions, and agrees to use only qualified personnel for the handling of the Products. Customer shall ensure that its customers, employees, agents, and other representatives comply with this Section 6.1. and shall be responsible for their acts and omissions. 7. DELIVERY AND ACCEPTANCE 7.1. Unless otherwise agreed in writing by Seller, all deliveries of Products shall be made FCA (agreed delivery location) (Incoterms 2020) and title to and risk of loss for the Products shall pass to Customer upon delivery pursuant to this Section 7.1. 7.2. Any delivery and performance times or dates communicated by or on behalf of Seller are estimates and shall not be binding on Seller. Seller may make partial delivery of Products to be delivered under any Confirmed Order and invoice Customer separately for such partial deliveries or performance. If Customer has not received the Products after six (6) weeks from the estimated delivery date, Customer may make a written request to Seller for delivery. Customer hereby acknowledges and agrees that the actual delivery date of the Products is conditioned upon the complete, accurate and timely delivery of materials from Seller´s vendors and suppliers. No delay in delivery of any Productsshall relieve Customer of its obligation to accept the delivery or performance thereof and make payments of any amounts due in accordance with these Terms, including but not limited to delays caused governmental restrictions on exports or imports and similar measures. 7.3. Customer´s failure to accept the delivery of Products pursuant to a Confirmed Order shall not release or excuse Customer from its obligation to timely pay all amounts due in connection with such Confirmed Order. The Products shall be deemed delivered at the time theyhave been made available to Customer. If Customer rejects or revokes acceptance of Products, or fails to pay any amounts when due, Seller, in its sole and absolute discretion, may extend the period of delivery of Products by such period as Seller may deem reasonable with such period not exceeding three (3) months from the agreed delivery date, or withhold or cancel delivery of any Products, or cancel any or all Confirmed Orders without any further obligations to Customer whatsoever. In such event, Customer shall be responsible for any and all costs and expenses incurred, or damages or losses suffered by Seller in connection with any such delay notwithstanding any action or inaction by Seller with regard to such delay. Any remaining Products that have not been accepted by Customer within the extended delivery period determined by Seller will be delivered and invoiced by Seller to Customer and Customer agrees to accept such delivery and pay for the purchase price and other amounts payable for the delivered Products. 8. EXAMINATION AND CONFORMITY TO ORDER 8.1. Promptly upon receipt of any Products, Customer shall conduct a full and complete inspection of such Products as to any defects and to confirm compliance with all requirements of the applicable Confirmed Order. Customer shall notify Seller in writing of any packaging defects, apparent defects, or non-compliance of such Products with the applicable Confirmed Order that Customer has or could reasonably have discovered during such inspection within seven (7) days from the date of receipt of such Products, and Customer shall notify Seller in writing within three (3) days of the date on which Customer shall first have become aware of any hidden defect or non-compliance which could not reasonably have been discovered during Customer´s initial inspection of the Products. Such notification shall include reasonable details (including images) on the alleged defects including lot, batch,or Order numbers. 8.2. If Customer fails to timely notify Seller of any defects or other non-compliance of any Products delivered or Customer (or its customers, employees, agents, or representatives) uses, destroys, or modifiesany Products that Customer knows or should have known to be defective or non-compliant without Seller´s prior written consent, Customer shall be deemed to have unconditionally accepted such Products and waived all of its claims for breach of warranty or otherwise in respect of such Products. 8.3. Customer may only return the Products to Seller with Seller´s prior written approval. If the return has been approved by Seller, Customer shall return the Products to Seller at Customer´s sole risk and expense to the destination directed by Seller. 8.4. Complaints of Customer in connection with the shipping or transport shall be directed to the carrier promptly upon receipt of the delivery or the freight documents. 9. LIMITED PRODUCT WARRANTY 9.1. Seller warrants to Customer that the Products will be free of defects in material and workmanship and conform with the requirements set forth in the applicable Confirmed Order for a period of twelve (12) months from the date of delivery for new business Products and ninety (90) days for after sales Products. (the "Limited Product Warranty"). 9.2. Unless expressly agreed to in writing by Seller, Seller makes no warranty that the Products comply with applicable law, regulations,or specifications in any jurisdiction in which the Products may be used, integrated or incorporated. Any governmental or other approvals necessary in connection with the use, integration or incorporation of the Products shall be Customer´s sole responsibility. 9.3. The Limited Product Warranty shall be void if the Defect (as defined below) resulted from (a) improper or inadequate use, storage,handling, operation, integration, incorporation, assembly, maintenance, or unauthorized alteration, modification, repair of the Products (including without limitation, the use storage, handling, operation, or integration of the Products contrary to written instructions and/or recommendations of Seller or inadequate training of personnel), (b)changes to construction and materials pursuant to Customer´s requests, (c) use of improper tools, resources, or accessories including those but not limited to any third party tools, resources, or accessories that are not approved by Seller or not in accordance with Seller´s recommendations, instructions, or directions, (d) acts or omissions of Customer or third parties following delivery of the Product, (e) Customer´s failure to properly communicate Seller´s instructions and warnings to users of the Products, (f) Customer´s, its employees, agents, representatives, customers or any third party´s non-compliance with applicable laws, rules and regulation, (g) Force Majeure, or (h) ordinary wear and tear of the Products (e.g., sweep bristles). 204 10.1. IN NO EVENT SHALL SELLER BE LIABLE TO CUSTOMER, ITS CUSTOMERS, EMPLOYEES, AGENTS, AND OTHER REPRESENTATIVES FOR ANY INDIRECT, INCIDENTAL, PUNITIVE, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED TO, DAMAGES FOR LOSS OF PROFITS, REVENUE, GOODWILL, OR USE, WHETHER IN AN ACTION IN CONTRACT, TORT, STRICT LIABILITY, OR IMPOSED BY STATUTE, OR OTHERWISE, EVEN IF SELLER WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTWITHSTANDING ANY OF THE TERMS CONTAINED HEREIN, SELLER´S LIABILITY FOR ANY CLAIM èWHETHER BASED UPON CONTRACT, TORT, EQUITY, NEGLIGENCE, OR ANY OTHER LEGAL CONCEPT è SHALL IN NO EVENT EXCEED THE PURCHASE PRICE PAID BY THE CUSTOMER FOR THE PRODUCTS, GIVING RISE TO SUCH CLAIM. CUSTOMER HEREBY ACKNOWLEDGES AND AGREES THAT THE PROVISIONS OF THESE TERMS FAIRLY ALLOCATE THE RISKS BETWEEN SELLER AND CUSTOMER, THAT SELLER´S PRICING REFLECTS THIS ALLOCATION OF RISK, AND BUT FOR THIS ALLOCATION AND LIMITATION OF LIABILITY, SELLER WOULD NOT HAVE ENTERED INTO AN AGREEMENT WITH CUSTOMER FOR THE SALE OF THE PRODUCTS. 10.2. Seller shall not be liable for, and Customer assumes responsibility and shall indemnify, defend, and hold Seller harmless for any and all claims, including without limitation claims for personal injury or property damages, resulting from (a) the improper or inadequate use, storage, handling, operation, assembly, integration, incorporation, assembly, maintenance, or unauthorized alteration, modification, or repair of the Products (including without limitation, the use storage, handling, operation, or integration of the Products contrary to written instructions and/or recommendations of Seller or inadequate training of personnel), (b) changes to construction and materials pursuant to Customer´s requests, (c) use of improper tools, resources, or accessories including those but not limited to any third party tools, resources, or accessories that are not approved by Seller or not in accordance with Seller´s recommendations, instructions, or directions, (d) acts or omissions of failure to properly communicate Seller´s instructions and warnings to users of the Products, or (f) Customer´s, its employees, agents, representatives, customers or any third party´s non-compliance with applicable laws, rules and regulation, (g) Force Majeure, or (h) ordinary wear and tear of the Products (e.g., sweep bristles). 10.3. In jurisdictions that limit or preclude limitations or exclusion of remedies, damages, or liability, such as liability for gross negligence or willful misconduct or do not allow implied warranties to be excluded, the limitation or exclusion of warranties, remedies, damages, or liability set forth in these Terms are intended to apply to the maximum extent permitted by applicable law, and these Terms shall be deemed amended to comply with such limitations or exclusions. Customer may also have other rights that vary by state, country or other jurisdiction. 1.1. "Confidential Information" means: (i) any know-how, trade secrets, and other business or technical information of Seller that is confidential or proprietary or due to its nature or under the circumstances of its disclosure the Customer knows or has reason to know should be treated as confidential or proprietary, including but not limited to quotations, drawings, project documentation, samples and models. 11.2. Confidential Information does not include information that: (i) is or becomes generally known to the public through no fault or breach of these Terms by the Customer; (ii) is rightfully known by the Customerat the time of disclosure without an obligation of confidentiality; (iii) is independently developed by the Customer without use of Seller´s Confidential Information; (iv) is rightfully received by the Customer from a third party without restriction on use or disclosure; or (v) is disclosed with Seller´s prior written approval. 11.3. Customer shall not use Seller's Confidential Information except as necessary to use the Products and will not disclose such Confidential Information to any third party except to those of its employees, agents, subcontractors, or representatives who have a bona fide need to know such Confidential Information to enable Customer to use the Products; provided that each such employee, agent, subcontractor,and/or representative is/are bound by a written agreement that contains use and nondisclosure restrictions not less stringent than the terms set forth in this Section 11.3. The Customer will employ all reasonable steps to protect Seller´s Confidential Information from unauthorized use or disclosure, including, but not limited to, all steps that it takes to protect its own information of like importance. The foregoing obligations will not restrict the Customer from disclosing Seller's Confidential Information: (i) pursuant to the order or requirement of a court, administrative agency, or other governmental body, provided that the Customer gives reasonable notice to Seller to contest such order or requirement; (ii) to its legal or financial advisors; and (iii) as required under applicable securities regulations. 11.4. In the event of a violation or threatened violation of Customer´s obligations under this Section 11, Seller shall be entitled to seek equitable relief, including in the form of a restraining order, orders for preliminary or permanent injunction, specific performance and any other relief that may be available from any court, without the requirement to secure or post any bond, or show actual monetary damages in connection with such relief. These remedies shall not be deemed to be exclusive but in addition to all other remedies available under these Terms, at law, or in equity. 9.4. In the event of an alleged breach of the Limited Product Warranty (a "Defect"), Customer shall, at Customer´s sole expense, send the Product to Seller. Seller shall conduct the necessary tests on such Product within a reasonable period. If Seller confirms the Defect, Sellershall, at its sole option and discretion, repair or replace the Defective Product. If the repair or replacement of the Defective Product is commercially unreasonable to Seller, Seller may, at its sole discretion, issue a refund to Customer in the amount Seller deems adequate. Such repair, replacement, or refund shall be the sole liability of Seller and the sole remedy of Customer with respect to a Defect. In no event shall any warranty claims for a Defect be made after twelve (12) months from the date of Customer´s receipt of the Products. Any Products or parts returned to Seller for removal or repair under this Section 9.4 shall be the property of Seller. Any applicable Limited Product Warranty period shall not start anew with the repair or replacement of the Defective Product (or any portion thereof). 9.5. Except for Limited Product Warranty, SELLER HEREBY EXPRESSLY EXCLUDES AND DISCLAIMS ANY AND ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT. Seller makes no other warranties with respect to the Products, and no person is authorized to make any warranties on behalf of Seller that are inconsistent with the warranties set forth under this Section 9. 10. LIMITATION OF LIABILITY 11. CONFIDENTIALITY 3 12. INTELLECTUAL PROPERTY 12.1 Seller reserves the sole and exclusive ownership of the intellectual property rights in the Products (including but not limited to the technology used to manufacture the Products) and any improvements thereof regardless of inventorship or authorship. Customer shall not (and shall cause its employees, agents, representatives and customers to not) reverse engineer, decompile, disassemble, or decode any of Seller´s intellectual property embedded or used in any of the Product. 13. FORCE MAJEURE 13.1. Seller shall not be responsible for any failure or delay in its performance under these Terms due to causes beyond its reasonable control, including, but not limited to, disruptions of the public power supply, communications, and transportation infrastructure, governmental measures, malware or hacker attacks, fire, extraordinary weather events, epidemics, pandemics (or any government restrictions implemented as a result thereof), nuclear and chemical accidents, earthquakes, war, terrorist attacks, labor disputes, strikes, lockouts, shortages of or inability to obtain labor, energy, raw materials or supplies, or other acts of God. 14. MISCELLANEOUS 14.1. If any provision contained in these Terms or any Confirmed Order is held by final judgment of a court of competent jurisdiction to be invalid, illegal, or unenforceable, such invalid, illegal, or unenforceable 205 16.1. These Terms and the Confirmed Orders shall be governed by and construed in accordance with the laws of the State of Wisconsin without giving effect to any choice or conflict of law provision or rule that would defer to or cause the application of the substantive laws of any jurisdiction other than Wisconsin. The parties hereby expressly exclude the application of the 1980 United Nations Convention on Contracts for the International Sale of Goods. 16.2. Any dispute, controversy, or claim arising out of or relating to these Terms and any Confirmed Order, including but not limited to the execution, performance, or termination thereof or to any issue of liability arising out of the performance of these Terms or any Confirmed Order, which the parties have not been able to settle amicably shall be submitted to the exclusive jurisdiction of the state or federal courts with jurisdiction in the County of Calumet, Wisconsin, provided that notwithstanding the foregoing, Seller shall be entitled to seek specific performance and injunctive relief in any court of competent jurisdiction. Each party hereby waives any and all claims, pleas, or defenses (including without limitation a plea for forum non conveniens) that would permit such party to seek the jurisdiction of any courts or arbitration tribunals other than those set forth in the preceding sentence. 16.3. EACH PARTY HEREBY WAIVES, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, ANY RIGHT IT MAY HAVE TO A TRIAL BY JURY IN ANY LEGAL PROCEEDING DIRECTLY OR INDIRECTLY ARISING OUT OF OR RELATING TO THESE TERMS. 16. APPLICABLE LAW AND JURISDICTION 4 Order, the provisions of the Confirmed Order will govern and control. Seller may amend or modify these Terms from time to time. Seller may, at its sole discretion, provide Customer with written notice of any such changes, revisions, amendments, or modifications, provided, however that any such changes, revisions, amendments, or modifications shall become effective without any further action by any party and that they shall not apply to any Confirmed Order prior to the effective date of such changes, revisions, amendments, or modifications. provision shall be severed from the remainder of these Terms or such Confirmed Order, and the remainder of these Terms or such Confirmed Order shall be enforced. In addition, the invalid, illegal, or unenforceable provision shall be deemed to be automatically modified, and, as so modified, to be included in these Terms, such modification being made to the minimum extent necessary to render such provision valid, legal,and enforceable. 14.2. Seller may assign its rights and/or delegate its liabilities under any Confirmed Order at any time. Customer may not assign its rights or delegate its responsibilities under a Confirmed Order without Seller´s prior written consent. 14.3. Seller´s waiver of any breach or violation of these Terms or the provisions of any Confirmed Order by Customer shall not be construed as a waiver of any other present or future breach or breaches by Customer. 14.4. The parties hereto are independent contractors and nothing in these Terms will be construed as creating a joint venture, partnership, employment, or agency relationship between the parties. 14.5. Notices by a party regarding the exercise of rights and obligations under these Terms must be signed by authorized representatives of such party, and delivered via courier, mail, or e-mail to the other party´s address indicated in the applicable Confirmed Order, providedthat a notice by e-mail shall only be validly given if receipt thereof is acknowledged in writing by the recipient. 15. ENTIRE AGREEMENT; CONFLICTS. 15.1. These Terms, including the applicable Confirmed Order, constitute the entire and exclusive agreement of the parties regarding thesubject matter hereof and supersede any and all prior or contemporaneous agreements, communications, and understandings (both written and oral) regarding such subject matter. In the event of a conflict between the provisions of these Terms and the provisions of a Confirmed 206 Warranty Summary This warranty is effective on trailers manufactured on or after 02/16/2024. Towmaster Warranty Department Email: _us_litchfieldwarranty@aebi-schmidt.com Phone: 320-593-4590 Address: 61381 US HWY 12, Litchfield, MN 55355 Monroe Towmaster, LLC. (herein referred to as Towmaster) offers this extensive warranty to the original purchaser of our trailers. Warranty Registration Required Prior To Any Warranty Authorization. The warranty starts from the date of sale if Towmaster receives the completed warranty registration. If Towmaster does not receive a completed warranty registration, the warranty starts from the shipping date of the unit. TOWMASTER'S OBLIGATION Our obligation under this warranty is to repair or replace, at no cost to the end user, any warrantable part proven defective within the time limit of this warranty at our factory or at an authorized Towmaster dealer. Towmaster will assist, to the best of their ability, in the disposition of warranties on all other purchased components such as axles, suspensions, wheels, batteries, parking jacks and other purchased parts in conjunction with their respective manufacturers, and under the terms of their respective warranty policies. We must receive immediate notification of a defect. This warranty is written under the laws of the State of Minnesota, United States of America, and some provisions in this warranty may be adjusted according to local, state, province, or country´s laws. CUSTOMER REGISTRATION REQUIRED Warranty registration can be completed online at Towmaster.com or by mailing Towmaster the warranty registration card. Federal regulations require motor vehicle manufacturers to maintain a record of original owners of their equipment. Our warranty registration fulfills this requirement. Please make every effort to complete the warranty registration expeditiously. The manufacturer reserves the right to modify, without notice, specific designs and specifications as deemed advisable on the trailers described herein without obligation regarding trailers previously manufactured. The manufacturer also reserves the right to discontinue models without obligation regarding trailers previously sold. Written warranty covers each trailer. No other warranty expressed or implied is made. All warranty work must be pre-authorized by contacting the Towmaster Trailers Warranty Department. You must receive written authorization from the Towmaster Trailers Warranty Department to initiate any warranty work. Communication transmitted to the Towmaster Trailers Warranty Department without a response does not imply warranty authorization. Failure to obtain written authorization will result in no warranty compensation. Contact the Towmaster Trailers Warranty Department to obtain the current warranty work labor rate. In no way shall Towmaster be held liable for incidental or consequential damages including but not limited to rentals of substitute trailers, loss of profits, downtime, or other commercial losses. This warranty does not cover shipment of trailer or parts to dealer or Towmaster or the return shipment of trailer or parts to dealer or consumer from the Towmaster factory. Towmaster may request defective parts be returned. If so, the defective parts must be returned within twenty days of receipt of replacement parts or credit may not be given for the replacement parts and an invoice may be issued. LIMITED LIFETIME FRAME WARRANTY On our premium trailers (T, TC series) Towmaster warranties the trailer main frame (frame, crossmembers, gussets, beavertail, and tongue or gooseneck) for the lifetime of the trailer to the original licensed owner to be free from defects in material and workmanship. This LIFETIME WARRANTY does not cover the hitch (ball, pintle, and gooseneck, fifth wheel), tires, wheels, axles, suspension, hoists, ramps, lights, wiring, paint, wood, d-rings or any other features or options outside the scope of the trailer main frame weldments. Limited Lifetime is determined by the following criteria: The life expectancy of the trailer which is determined to be 10-YEARS on tag trailers 50,000 lb. capacity and lower, or 5-YEARS on king-pin trailers 50,000 lb. capacity and up, or 5-YEARS on dump trailers, to the original owner and is non-transferrable, limited to the first accident or overloading. This warranty also does not cover: 1. Products which have been operated in excess of rated capacities 2. Misuse, abuse, or accidents 3. Trailers which have been altered, modified, or repaired in any manner not authorized by our company 207 FIVE-YEAR LIMITED FRAME WARRANTY Some models (TE series, Hydraulic Dump) carry a 5-YEAR Limited Frame Warranty with the same exclusions as stated above. Some models (TE series, Hydraulic Dump) carry our standard 1-YEAR Warranty stated below. FULL ONE-YEAR WARRANTY Towmaster warranties each new trailer manufactured by us to be free from defects in material and workmanship for a period of one year from date of delivery to the original purchaser except as noted below: 1. Trailers which have been overloaded and/or operated in excess of rated capacities 2. Misuse, abuse, or accidents 3. Items that have been pinched (air or hydraulic hose) 4. Trailers that have been altered, modified, or repaired in any manner not authorized by our company 5. Second-hand or used trailers 6. Wear items such as tires, battery, suspension, bearings, parking jacks 7. Products that have not been properly maintained (by the dealer or consumer) AXLE / SUSPENSION WARRANTY Each Lippert Torsion Axle carries a limited 11-YEAR WARRANTY on the suspension to be free from defects in material and workmanship. The warranty is limited to Lippert's warranty policy. Other types and/or brands of suspensions may carry varied warranties by the axle/suspension manufacturer. Please contact the Towmaster Trailers Warranty Department to obtain further information about other axle/suspension manufacturers. PAINT WARRANTY Towmaster warrants its paint and process against peeling or delamination of topcoat and/or other layers of paint, cracking due to failure of the product, and excessive hazing for a period of 3-YEARS from the date of manufacture. This warranty is limited to original paint from the factory and excludes paint that has been rock chipped, scuffed, scratched, or otherwise damaged in normal use, inclement weather, salt, sand, improper care, improper use of cleaning materials and/or solutions, paint on trailers that has been abused, paint that has been damaged because of an accident, and force majeure. Towmaster´s liability is limited to the repair of the affected area and covers labor and materials only, at an authorized repair service. TIRE / BATTERY WARRANTY New trailer tires are warranted by their respective manufacturers and are prorated. Battery is warranted by Towmaster and is prorated. 208 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Tony Torres, Street Superintendent Date: March 27, 2024 Re: Commercial Concrete Grinder/Vacuum Equipment Purchase Background Findings The Street Division has historically rented a commercial concrete grinder/vacuum unit to assist with the removal of trip hazards from Village sidewalks. Public Works crews have had great success utilizing the scarifier unit to grind down trip hazard deflections up to 2-inches in height. Grinding deflections reduces the costs of sidewalk removal and replacement and restoration of turf. Equipment rental rates average $1,020/week and in 2023 the unit was rented five times for sidewalk maintenance work. Staff have tested and researched these units and consider the EDCO concrete grinder/vacuum unit to be reliable and a high-quality product. The unit provides the necessary features and value we are looking for in a commercial concrete grinder/vacuum unit. If approved, the unit will help tremendously in the efficiency of maintaining our Village sidewalk program and help reduce the removal and replacement costs of installing new sidewalk. Policy Considerations This equipment falls under the Sourcewell Cooperative Purchasing Program. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The purchase will not exceed $10,400.00 and the money is budgeted in the Capital Improvement Fund under the Machinery and Equipment line item (11-00-91-9120.008). Recommendation McCann Industries, Inc. has provided quality service and products to the Village in the past years. It is our recommendation that the Village Board direct the President to authorize the purchase of a commercial EDCO concrete grinder/vacuum unit from McCann Industries, Inc. at a total cost not to exceed $10,400.00. 209 PLEASE SEE REVERSE SIDE FOR TERMS AND SIGNATURE PAGE 1 OF 2 CUSTOMER/PURCHASER NAME CUSTOMER NUMBER ORDER DATE D/B/A ACCOUNT MANAGER CUSTOMER PO # STREET ADDRESS WRITTEN BY CUSTOMER JOB # CITY STATE ZIP COUNTY CELL PHONE BUSINESS PHONE BUSINESS FAX E-MAIL NO DELIVERY OF GOODS TO BE MADE UNTIL FULL SETTLEMENT IS RECEIVED DELIVERY TO BE MADE ON OR BEFORE OR AS SOON AS POSSIBLE DELIVERY ADDRESS (IF DIFFERENT FROM ABOVE) CITY, STATE ZIP QUANTITY YEAR HOURS MAKE, MODEL, DESCRIPTION SERIAL NUMBER CASH PRICE EACH ITEM NEW USED RENTAL $ $ $ $ $ SELLING PRICE $ TRADE-IN EQUIPMENT TRADE-IN SHIP TO: Bolingbrook McHenry Schererville TRANSPORTATION TO BE PAID BY: CUSTOMER MCCANN YEAR HOURS DESCRIPTION TRADE ALLOWANCE AMT OWING NET TRADE ALLOWANCE OWED TO WHOM NOTE # MAKE MODEL SERIAL# TOTAL TRADE ALLOWANCE Purchaser hereby bargains, sells and conveys unto Seller the above described Trade-In Equipment and warrants and certifies it to be free and clear of liens, encumbrances, and security interests except as shown above. OTHER FEES 1.SELLING PRICE $ 1.Doc Fees $ 2.TRADE ALLOWANCE (per above)$ 2.License & Title $ 3.NET PRICE (1-2)$ 3.Extended Service Contract $ 4.LOCAL SALES TAX $ 4.Physical Damage Insurance $ 6.FREIGHT City Rate $ 5.Total Other Fees (1+2+3+4) $ 7.OTHER FEES (per left column)$ 8.TOTAL PRICE (3+4+5+6+7)$ RENTAL CREDIT CALCULATION 1.# Months 9.CASH WITH ORDER $ 2.Monthly Rental Rate $ 10.RENTAL CREDIT (per left column)$ 3.Total Rental (1x2)$ 11.BALANCE ON DELIVERY (8-9-10)$ 4.% Credit Granted If purchased within: TERMS: CASH ON DELIVERY 0-30 days……..100% applied RETAIL INSTALLMENT CONTRACT (Terms Subject to Credit Approval) If retail contract, indicate desired length of contract years 31-60 days………90% applied 61 & after………..85% applied If retail contract, indicate desired interest rate % 5.Rental Credit (3x4)$ ALL TERMS SUBJECT TO CREDIT APPROVAL EQUIPMENT SALES ORDER 5.AMOUNT OWING $ 210 REV. 7/2007 PAGE 2 OF 2 ACCOUNT MANAGER: PURCHASER: (COMPANY) BY:DATE:BY:DATE: Authorized Signature Authorized Signature ACCEPTED: MCCANN INDUSTRIES, INC. NAME: TITLE: Print Name NOTICE TO PURCHASER Caution. Do not sign this contract before you thoroughly read both sides of it or if it contains blank spaces, even if otherwise advised. You are entitled to an exact and completely filled-in copy of this Contract when you sign it. Keep it to protect your legal rights. SALES AGREEMENT The Customer requests that McCann Industries, Inc. (“hereinafter referred to as “McCann”), sell, rent, loan, demo, service, and repair goods and equipment on account in consideration of which the Customer and McCann agree as follows: Payment for equipment is due at time of order and in no event shall equipment be delivered prior to full settlement. The Customer shall pay the full amount of any outstanding balance shown on the monthly statement within thirty (30) days of the invoice date. Should payment not be received by McCann according to the credit terms stated, the entire balance is considered in default and due for immediate payment. Customer agrees to pay a service charge on the outstanding balance for which payment has not been received according to terms stated. The service charge shall be a minimum of 1-1/2% per month of the Customer’s outstanding past due balance, after deducting current payments and credits. Such service charges shall become part of the Customer’s outstanding balance. Customer agrees to pay McCann a reasonable processing fee to cover any check returned by Customer’s bank as unpaid. If the Customer fails to pay pursuant to the terms of this agreement and McCann elects to take action to collect this Account, the Customer shall pay all costs incurred by McCann including, but not limited to: Attorney’s fees, collection agency fees, court costs, deposition and transcript costs, sheriff’s fees, special process server fees, expert witness fees and bond costs. THE CUSTOMER ASSIGNS AS SECURITY FOR ANY INDEBTEDNESS INCURRED OR TO BE INCURRED TO McCANN UNDER THIS ACCOUNT ALL OF THE CUSTOMER’S PRESENTLY OWNED AND EXISTING AND HEREAFTER ACQUIRED AND ARISING: ACCOUNTS, ACCOUNTS RECEIVABLE, CONTRACT RIGHTS, CHATTEL PAPER, EQUIPMENT, INVENTORY, AND ALL PROCEEDS OF THE FOREGOING COLLATERAL. CUSTOMER APPOINTS ANY REPRESENTATIVE OF McCANN AS CUSTOMER’S ATTORNEY-IN-FACT TO SIGN AND FILE A UCC-1 FINANCING STATEMENT TO PERFECT THE SECURITY INTEREST. THIS TRANSACTION SHALL BE GOVERNED BY THE LAW OF THE STATE OF ILLINOIS, AND JURISDICTION AND VENUE FOR THE HEARING FOR ANY MATTER IN DISPUTE SHALL BE WITH THE DUPAGE COUNTY CIRCUIT COURT OF ILLINOIS. Customer waives any right to a jury trial and any right to file a Counter-Claim in any action to enforce this agreement. At McCann’s sole discretion, any deposition will take place in DuPage County. Time is of the essence of this contract and if Customer fails to comply with any of the terms and conditions hereof or defaults in the payment of any installment hereunder or under any renewals hereof, or in the payment of interest or defaults in the payment of any installment due under any other indebtedness or contract held by the McCann or Assignee, or if proceedings are instituted against Customer under any bankruptcy or insolvency law or Customer makes an assignment for the benefit of creditors or if for any reason the McCann deems himself insecure and so declares all payments heretofore made by Customer shall be retained by the McCann and all indebtedness hereunder shall become immediately due and payable, with or without notice, together with all expenses of collection by suit or otherwise, including reasonable attorney fees and McCann may, without notice or demand, take possession of the equipment set forth on the reverse hereof, or any additions to, replacements of, or any proceeds from said equipment or may render the property unusable or McCann may require Customer to assemble the property and make it available at a place designated by McCann. McCann may resell the retaken property at public or private Sales in accordance with the Uniform Commercial Code or applicable state or provincial law. After deducting reasonable expenses for retaking, repairing, holding, preparing for sale, other selling expenses including attorney fees and legal expenses, the remaining proceeds of Sale shall be credited upon the amount of indebtedness remaining unpaid hereunder, and Customer agrees to pay any deficiency upon demand by McCann, and surplus, however, shall be paid to Customer. Said retaking or repossession shall not be deemed rescission of the contract. McCann may exercise any other rights and remedies provided by applicable law. The remedies provided for herein are not exclusive and any action to enforce payment shall not waive or affect any of the holder’s rights to have recourse to the property. The transfer of this contract shall operate to pass a security interest in the property as security for the payment hereof. The Customer acknowledges that it has special skill and knowledge in the selection and use of the equipment and material to be purchased, loaned, used for demo or rented from McCann and expressly disclaims any reliance upon any statements or representations made or to be made by McCann regarding the sale, rental, demo or repair of any material or equipment. The Customer also acknowledges that it is their responsibility to comply with the manufacturer’s instructions in regard to storage, preparation, mixing, and application of materials and expressly disclaims any reliance upon any statements or representations made or to be made by McCann regarding the materials. MCCANN MAKES NO WARRANTIES, EXPRESSED OR IMPLIED AS TO THE EQUIPMENT’S MERCHANTABILITY OF FITNESS FOR ANY PARTICULAR PURPOSE. The Customer also waives any liability upon McCann for any direct, special, or consequential damages that Customer may suffer. The exact manner in which this equipment will be used and the qualifications of the user and the equipment or lack of equipment of the user are beyond the control of the McCann, therefore McCann expressly disclaims any responsibility for Customer’s compliance or failure to comply with OSHA and/or other governmental safety or health regulations or standards. The Customer authorizes any of its employees it sends to McCann to deliver or pick up equipment or materials, for purchase, loan, demo, rental, or repair, to sign demo, rental or delivery receipts or repair orders for said equipment or materials and agrees to be bound by all the terms of said documents. If McCann’s employees assist in loading or unloading, the Customer agrees to assume the risk of, and hold McCann harmless from, any property damaged or personal injuries attributable to the negligence of McCann, including McCann’s employees. In the event the Customer directs McCann to deliver any material or equipment, and the Customer does not have a representative present at the time of delivery, the Customer authorizes McCann to leave the material and equipment at the designated place of delivery. Upon said delivery, the Customer will be responsible for said material and equipment. McCann’s use of a purchase order number is for Customer’s convenience and identification only. This agreement supersedes any inconsistent provision in any purchase order. Absence of a purchase order number shall not constitute grounds for non-payment of charges when the Customer has had possession, or the right to possession of the items charged. Customer agrees to inspect all material immediately upon delivery to verify: (a) the quantities described in the agreement are the quantities delivered and (b) there are no visible defects in the material. The Customer also agrees to examine all delivery tickets and invoices upon receipt. Unless the Customer gives McCann written notice by certified mail-return receipt requested within three (3) days of delivery, the Customer waives any claim he may have against McCann for any determinable deficiency or defect in said delivery, product, or repair, and any objection he may have to the amount of the invoice. The Customer shall indemnify and hold McCann harmless against any and all claims, demands, liabilities, losses, damages, and injuries whatsoever kind or nature, and all attorney’s fees, costs and expenses relating to or in any way arising out of the ordering, acquisition, delivery, installation, possession, maintenance, use, operation, control, loss damage, destruction, return, surrender, sale or disposition of the material and/or equipment purchased, loaned, used for demo or rented from McCann. This indemnity shall not be affected by any termination of this agreement with respect to said materials and equipment. McCann shall be excused if delivery is delayed or rendered impossible by differences with workmen, strikes, work stoppages, car shortages, delays in transportation, inability to obtain labor or materials and also by any cause beyond the reasonable control of McCann, including but not restricted to acts of God, floods, fire, storm, acts of civil and military authorities, war and insurrections. The parties agree that this is the entire agreement and that no oral representation or agreement has been made which would modify this agreement or be a condition precedent or subsequent to the enforcement of this agreement and that this agreement may not be modified except by a writing signed by each of the parties. The invalidity of any portion of this agreement shall not be construed as a waiver thereof and shall not excuse Customer from strict performance. Customer authorizes McCann to insert the serial and/or model numbers of the goods set forth on the reverse side hereof for the purposes of identifying said equipment. Customer represents that he has read and has been afforded the opportunity to read the terms of this agreement and agrees to be bound by them. IT IS UNDERSTOOD THAT THIS IS THE ENTIRE AGREEMENT BETWEEN PARTIES AND IS SUBJECT TO ACCEPTANCE AT ADDISON, ILLINOIS. BASE WARRANTY ON EQUIPMENT Warranty coverage on the equipment covered by this order, if any, has been explained to purchaser. The warranty coverage is outlined below and indicated by the box checked. NEW CASE PRODUCT WARRANTY or qualified Case warranty WARRANTIES PROVIDED BY THE SELLER ON NEW CASE PRODUCTS SHALL BE GIVEN TO PURCHASER UNDER SEPARATE AGREEMENT, THE RECEIPT WHEREOF IS HEREBY ACKNOWLEDGED BY PURCHASER. NEW - Other manufacturer’s warranty USED - When the equipment covered by this order is used equipment, THE PURCHASER STATES THAT HE EXAMINED THE EQUIPMENT and is buying the equipment AS IS and with NO REPRESENTATIONS OF WARRANTIES unless otherwise stated in writing below. EXTENDED SERVICE CONTRACT Accept Decline $ Deductible Initial Initial Full Machine Power Train Power Train + Hydraulics Power Train + Electronics Hours Months purchased, the term of the extended service contract begins concurrently with the base warranty start date and ends with extended service contract expiration date or maximum hours (whichever comes first). PREVENTATIVE MAINTENANCE PACKAGE Accept Decline Quote Number Initial Initial YesPurchase Price $ Term: Years Hours Financed with Machine: No PREVENTATIVE MAINTENANCE PACKAGE SHALL BE GIVEN TO PURCHASER UNDER SEPARATE AGREEMENT, THE RECEIPT WHEREOF IS HEREBY ACKNOWLEDGED BY PURCHASER. PHYSICAL DAMAGE INSURANCE Accept Decline $ Deductible Initial Initial Premium Calculation: Selling Price of Equipment (excluding sales tax) X Monthly Rate X Number of Months = Total Premium $ X X = $ 211 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Arlan Schattke, Lead Engineer Date: March 27, 2024 Re: 2024 MFT Street Improvement Program (Section No.: 24-00075-00-RS) Resolution Background Findings In accordance with Illinois Compiled Statutes and IDOT procedures, an adoption of a resolution declaring the intent and appropriation of Motor Fuel Tax (MFT) funds is required for the 2024 MFT Street Improvement Program. Upon adoption of the resolution, IDOT will evaluate the Village’s current unobligated MFT balance, plus anticipated allotments, during the life of the project to determine whether adequate funding is available. Please find attached the Resolution for Improvement by Municipality under the Illinois Highway Code for the 2024 MFT Street Improvement Program. Policy Considerations The project supports the Village’s Transportation Plan by maintaining the Village’s roadway network based on a street’s individual Pavement Condition Number, field observations, and optimization within the upcoming five-year timeframe. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations The Village has used its Motor Fuel Tax entitlement from the State of Illinois to partially fund its Street Improvement Program in past years and staff is looking to continue that with this year’s program. Recommendation It is our recommendation that the Village Board authorize the Village President to adopt Resolution No. , a Resolution for Improvement by Municipality under the Illinois Highway Code for the 2024 MFT Street Improvement Program. 212 BLR 09110 (Rev. 01/18/23) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed03/26/24 Resolution Type Original Resolution Number Section Number 24-00075-00-RS BE IT RESOLVED, by the Governing Body Type President and Board of Trustees of the Local Public Agency Type Village of Name of Local Public Agency Plainfield Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To Various Locations 7.59 For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of HMA resurfacing, pavement patching, sidewalk and curb and gutter repairs, pavement marking and parkway restoration. 2. That there is hereby appropriated the sum of Two million, nine hundred thousand dollars 00/100 $2,900,000.00 Dollars () for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Michelle Gibas Local Public Agency Type Village Clerk in and for said Local Public Agency Type Village of Name of Local Public Agency Plainfield in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type President and Board of Trustees of Name of Local Public Agency Plainfield at a meeting held on Date April 01, 2024 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day day of Month, Year . . (SEAL, if required by the LPA)Clerk Signature & Date Approved Regional Engineer Signature & Date Department of Transportation 213 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Arlan Schattke, Lead Engineer Date: March 27, 2024 Re: 2024 MFT Street Improvement Program Award Background Findings The item under consideration by the Village Board pertains to the 2024 MFT Street Improvement Program. The request for bids was publicly advertised on March 8, 2024, within the Herald News, and on March 26, 2024, the Village received six (6) bids for the 2024 MFT Street Improvement Program. However, one bidder did not meet the prequalification requirements of the bid instructions and their bid was rejected. The work includes asphalt resurfacing in the Grande Park (East) subdivision and sections of 127th Street. Also included in the project will be the removal and replacement of selected areas of concrete sidewalk, curb and gutter removal and replacement, and pavement striping. A detailed bid tabulation for all bidders is attached. Policy Considerations The project supports the Village’s Transportation Plan by maintaining the Village’s roadway network based on a street’s individual Pavement Condition Number, field observations, and optimization within the upcoming five-year timeframe. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations Based on previous discussions regarding the Village’s existing roadway network, funding has been committed in this year’s budget to maintain the condition of our streets. A line item for Capital-Street Improvements is included in the current fiscal year budget within the Motor Fuel Tax Fund, 04-00-91-9150. Recommendation Staff has reviewed and verified the bids and recommends award of the project to the low qualified bidder, Austin Tyler Construction, Inc. Austin Tyler Construction, Inc. is pre-qualified through IDOT for the work required as part of this contract and has met the bid proposal requirements. Austin Tyler Construction, Inc. has completed Village roadway projects in the past and the work was of good quality. The Engineer’s Estimate for this work is $3,005,046.00. It is our recommendation that the Village Board authorize the Village President to award the 2024 MFT Street Improvement Program Contract to Austin Tyler Construction, Inc., the lowest responsible bidder, in an amount not to exceed $2,733,603.05, plus a $135,000.00 contingency (≈5%), for a total amount not to exceed $2,868,603.05. 214 2024 MFT Street Improvement Program (#8987078)Owner: Plainfield IL, Village ofSolicitor: Plainfield IL, Village of03/26/2024 10:00 AM CDTLine ItemItem CodeItem DescriptionUofMQuantityUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtension120200100EARTH EXCAVATIONCU YD 88$95.00$8,360.00$85.00$7,480.00$97.00$8,536.00$56.00$4,928.00$100.00$8,800.00$86.00$7,568.00228000510INLET FILTERSEACH 10$250.00$2,500.00$75.00$750.00$275.00$2,750.00$185.00$1,850.00$300.00$3,000.00$225.00$2,250.00335101600AGGREGATE BASE COURSE, TYPE B 4"SQ YD 162$18.00$2,916.00$14.00$2,268.00$11.00$1,782.00$6.60$1,069.20$15.00$2,430.00$14.00$2,268.00435102000AGGREGATE BASE COURSE, TYPE B 8"SQ YD 149$35.00$5,215.00$30.00$4,470.00$20.00$2,980.00$14.00$2,086.00$30.00$4,470.00$45.00$6,705.00540600982HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINTSQ YD 1050$12.00$12,600.00$15.00$15,750.00$0.01$10.50$20.00$21,000.00$0.01$10.50$0.01$10.50640603200POLYMERIZED HOT-MIX ASPHALT BINDER COURSE, IL-4.75, N50TON 2983$110.00$328,130.00$105.00$313,215.00$94.50$281,893.50$105.00$313,215.00$110.00$328,130.00$106.00$316,198.00740603335HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50TON 12745$82.00$1,045,090.00$76.00$968,620.00$74.00$943,130.00$86.00$1,096,070.00$85.00$1,083,325.00$86.00$1,096,070.00840700100BITUMINOUS MATERIALS (TACK COAT) POUND 94293$0.60$56,575.80$0.01$942.93$0.01$942.93$0.01$942.93$0.01$942.93$0.01$942.93942300200PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCHSQ YD 10$90.00$900.00$72.00$720.00$121.00$1,210.00$120.00$1,200.00$200.00$2,000.00$430.00$4,300.001042400200PORTLAND CEMENT CONCRETE SIDEWALK 5 INCHSQ FT 16470$9.50$156,465.00$8.00$131,760.00$10.45$172,111.50$8.50$139,995.00$10.00$164,700.00$8.20$135,054.001142400800DETECTABLE WARNINGSSQ FT 1010$26.00$26,260.00$40.00$40,400.00$44.00$44,440.00$38.00$38,380.00$20.00$20,200.00$29.00$29,290.001244000155HOT-MIX ASPHALT SURFACE REMOVAL, 1.5"SQ YD 68673$1.75$120,177.75$1.75$120,177.75$1.95$133,912.35$2.10$144,213.30$1.50$103,009.50$2.40$164,815.201344000157HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD 71018$2.00$142,036.00$2.00$142,036.00$2.35$166,892.30$2.55$181,095.90$2.00$142,036.00$2.70$191,748.601444000200DRIVEWAY PAVEMENT REMOVALSQ YD 300$25.00$7,500.00$15.00$4,500.00$22.00$6,600.00$16.50$4,950.00$0.01$3.00$24.00$7,200.001544000600SIDEWALK REMOVALSQ FT 14860$3.00$44,580.00$2.75$40,865.00$2.20$32,692.00$2.50$37,150.00$2.75$40,865.00$2.80$41,608.0016Z0004510HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 3"SQ YD 290$35.00$10,150.00$30.00$8,700.00$30.00$8,700.00$40.00$11,600.00$85.00$24,650.00$48.00$13,920.001744201670CLASS D PATCHES, 2 INCHSQ YD 4191$25.00$104,775.00$20.00$83,820.00$19.00$79,629.00$20.00$83,820.00$32.00$134,112.00$25.00$104,775.001844201690CLASS D PATCHES, 4 INCHSQ YD 39$45.00$1,755.00$40.00$1,560.00$38.00$1,482.00$50.00$1,950.00$85.00$3,315.00$120.00$4,680.0019X0327036BIKE PATH REMOVALSQ YD360$20.00$7,200.00$14.00$5,040.00$10.00$3,600.00$15.00$5,400.00$35.00$12,600.00$30.00$10,800.002056500600DOMESTIC WATER SERVICE BOXES TO BE ADJUSTEDEACH 5$300.00$1,500.00$250.00$1,250.00$500.00$2,500.00$245.00$1,225.00$250.00$1,250.00$380.00$1,900.002160260100INLETS TO BE ADJUSTEDEACH80$350.00$28,000.00$300.00$24,000.00$700.00$56,000.00$500.00$40,000.00$325.00$26,000.00$400.00$32,000.002260406001INLETS TO BE ADJUSTED WITH NEW FRAME & LID, TYPE 1, ADA COMPLIANT, OPEN LIDEACH1$800.00$800.00$615.00$615.00$1,500.00$1,500.00$1,260.00$1,260.00$2,000.00$2,000.00$1,300.00$1,300.002360260300INLETS TO BE ADJUSTED WITH NEW FRAME & LIDEACH1$800.00$800.00$615.00$615.00$1,500.00$1,500.00$1,140.00$1,140.00$1,750.00$1,750.00$1,300.00$1,300.0024X6026050SANITARY MANHOLES TO BE ADJUSTEDEACH 1$900.00$900.00$700.00$700.00$1,500.00$1,500.00$1,350.00$1,350.00$1,500.00$1,500.00$1,150.00$1,150.0025X6030310FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 1$500.00$500.00$1,200.00$1,200.00$800.00$800.00$870.00$870.00$2,000.00$2,000.00$1,800.00$1,800.002626COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFOOT 11781$50.00$589,050.00$45.00$530,145.00$47.50$559,597.50$43.68$514,594.08$55.00$647,955.00$48.00$565,488.002770300100SHORT TERM PAVEMENT MARKINGFOOT29068$0.50$14,534.00$0.01$290.68$0.01$290.68$0.65$18,894.20$0.01$290.68$0.01$290.682870300150SHORT TERM PAVEMENT MARKING REMOVALSQ FT3998$0.75$2,998.50$0.01$39.98$0.01$39.98$1.00$3,998.00$0.01$39.98$0.01$39.982972000100SIGN PANEL - TYPE 1SQ FT897$28.00$25,116.00$40.00$35,880.00$27.50$24,667.50$25.00$22,425.00$25.00$22,425.00$25.00$22,425.003072400100REMOVE SIGN PANEL ASSEMBLY - TYPE AEACH15$90.00$1,350.00$200.00$3,000.00$55.00$825.00$50.00$750.00$50.00$750.00$50.00$750.003172400310REMOVE SIGN PANEL - TYPE 1SQ FT588$20.00$11,760.00$20.00$11,760.00$11.00$6,468.00$10.00$5,880.00$10.00$5,880.00$10.00$5,880.003272800100TELESCOPING STEEL SIGN SUPPORTFOOT602$20.00$12,040.00$29.00$17,458.00$16.50$9,933.00$15.00$9,030.00$15.00$9,030.00$15.00$9,030.003378000100THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLSSQ FT 1299$6.00$7,794.00$5.00$6,495.00$5.50$7,144.50$6.85$8,898.15$5.00$6,495.00$5.00$6,495.003478000200THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 44198$0.85$37,568.30$0.70$30,938.60$1.07$47,291.86$0.80$35,358.40$0.70$30,938.60$1.00$44,198.003578000400THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 7782$1.00$7,782.00$1.20$9,338.40$1.65$12,840.30$0.95$7,392.90$1.20$9,338.40$1.50$11,673.003678000600THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 5527$2.25$12,435.75$2.38$13,154.26$3.30$18,239.10$3.25$17,962.75$2.38$13,154.26$3.10$17,133.703778000650THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 838$6.00$5,028.00$5.00$4,190.00$6.60$5,530.80$6.85$5,740.30$5.00$4,190.00$6.10$5,111.803878011000GROOVING FOR RECESSED PAVEMENT MARKING, LETTERS AND SYMBOLSSQ FT1262$3.50$4,417.00$7.50$9,465.00$1.93$2,435.66$3.20$4,038.40$7.50$9,465.00$1.80$2,271.603978011025GROOVING FOR RECESSED PAVEMENT MARKING 5"FOOT43918$0.60$26,350.80$0.48$21,080.64$0.44$19,323.92$0.60$26,350.80$0.48$21,080.64$0.40$17,567.204078011035GROOVING FOR RECESSED PAVEMENT MARKING 7"FOOT5071$0.85$4,310.35$1.00$5,071.00$0.68$3,448.28$0.65$3,296.15$1.00$5,071.00$0.60$3,042.604178011065GROOVING FOR RECESSED PAVEMENT MARKING 13"FOOT5073$1.75$8,877.75$3.50$17,755.50$1.35$6,848.55$2.25$11,414.25$3.50$17,755.50$1.25$6,341.254278011125GROOVING FOR RECESSED PAVEMENT MARKING 25"FOOT502$4.00$2,008.00$7.50$3,765.00$2.70$1,355.40$3.35$1,681.70$7.50$3,765.00$2.50$1,255.004378300201PAVEMENT MARKING REMOVAL - GRINDINGSQ FT 1065$1.00$1,065.00$1.50$1,597.50$2.81$2,992.65$1.95$2,076.75$1.50$1,597.50$2.00$2,130.0044XX008728FLASHING BEACON, POST MOUNTED, SOLAR POWERED INSTALLATIONEACH2$15,000.00$30,000.00$15,000.00$30,000.00$7,500.00$15,000.00$11,769.10$23,538.20$14,910.00$29,820.00$10,500.00$21,000.0045Z0030850TEMPORARY INFORMATION SIGNINGSQ FT 308$20.00$6,160.00$25.00$7,700.00$25.00$7,700.00$16.00$4,928.00$16.00$4,928.00$16.00$4,928.004646PRECONSTRUCTION VIDEO RECORDINGLSUM1$3,000.00$3,000.00$13,000.00$13,000.00$13,887.50$13,887.50$12,625.00$12,625.00$500.00$500.00$2,500.00$2,500.004747PARKWAY RESTORATIONSQ YD2381$15.00$35,715.00$0.01$23.81$0.01$23.81$17.55$41,786.55$20.00$47,620.00$20.00$47,620.0048X7010216TRAFFIC CONTROL AND PROTECTION, (SPECIAL)LSUM 1$40,000.00$40,000.00$40,000.00$40,000.00$77,620.20$77,620.20$55,000.00$55,000.00$25,000.00$25,000.00$105,000.00$105,000.00Base Bid Total $3,005,046.00 $2,733,603.05 $2,800,598.27 $2,974,419.91 $3,030,188.49 $3,081,824.04Gallagher Asphalt LOW BIDREJECTED BIDEngineer Estimate Austin Tyler Const. , Inc D. Construction, Inc. Geneva Construction Schroeder Asphalt P.T. Ferro Construction215 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Arlan Schattke, Lead Engineer Date: March 27, 2024 Re: 2024 Non MFT Street Improvement Program Award Background Findings The item under consideration by the Village Board pertains to the 2024 Non MFT Street Improvement Program. The request for bids was publicly advertised on March 12, 2024, within the Herald News, and on March 27, 2024, the Village received three (3) bids for the 2024 Non MFT Street Improvement Program. The work includes asphalt resurfacing in the Arbor Creek, The Streams, Springhill, Highview, Prairie Ponds, and Dunmoor Estates subdivisions as well as a section of Essington Rd. Also included in the project will be the removal and replacement of selected areas of concrete sidewalk, curb and gutter removal and replacement, and pavement striping. A detailed bid tabulation for all bidders is attached. Policy Considerations The project supports the Village’s Transportation Plan by maintaining the Village’s roadway network based on a street’s individual Pavement Condition Number, field observations, and optimization within the upcoming five-year timeframe. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations Based on previous discussions regarding the Village’s existing roadway network, funding has been committed in this year’s budget to maintain the condition of our streets. A line item for Roadway Improvements is included in the 2024-2025 fiscal year budget within the Capital Improvement Fund, 11-00-91-9165. Recommendation Staff has reviewed and verified the bids and recommends award of the project to the low qualified bidder, PT Ferro Construction Company. PT Ferro Construction Company is pre-qualified through IDOT for the work required as part of this contract and has met the bid proposal requirements. PT Ferro has completed Village roadway projects in the past and the work was of good quality. The Engineer’s Estimate for this work is $2,747,787.10. It is our recommendation that the Village Board authorize the Village President to award the 2024 Non MFT Street Improvement Program Contract to PT Ferro Construction Company, the lowest responsible bidder, in an amount not to exceed $2,283,067.97, plus a $115,000.00 contingency (≈5%), for a total amount not to exceed $2,398,067.97. 216 2024 Non-MFT Street Improvement Program (#8994948)Owner: Plainfield IL, Village ofSolicitor: Plainfield IL, Village of03/27/2024 10:00 AM CDTLine ItemItem CodeItem DescriptionUofMQuantityUnit PriceExtensionUnit PriceExtensionUnit PriceExtensionUnit PriceExtension120200100EARTH EXCAVATIONCU YD 58$95.00$5,510.00$60.00$3,480.00$100.00$5,800.00$130.00$7,540.00228000400PERIMETER EROSION BARRIERFOOT150$10.00$1,500.00$10.00$1,500.00$10.00$1,500.00$5.00$750.00328000510INLET FILTERSEACH 10$160.00$1,600.00$250.00$2,500.00$300.00$3,000.00$75.00$750.00435101600AGGREGATE BASE COURSE, TYPE B 4"SQ YD 506$18.00$9,108.00$7.50$3,795.00$11.00$5,566.00$15.00$7,590.0055CRUSHED AGGREGATE BASE, SHAPING AND GRADING SQ YD1576$5.00$7,880.00$3.00$4,728.00$2.00$3,152.00$3.00$4,728.00640600275BITUMINOUS MATERIALS (PRIME COAT)POUND 4821$0.60$2,892.60$0.01$48.21$0.01$48.21$0.01$48.21740600982HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 667$12.00$8,004.00$0.01$6.67$0.01$6.67$0.01$6.67840600990TEMPORARY RAMPSQ YD 167$25.00$4,175.00$0.01$1.67$0.01$1.67$0.01$1.67940603080HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50TON1083$77.00$83,391.00$67.00$72,561.00$73.00$79,059.00$74.00$80,142.001040603200POLYMERIZED HOT-MIX ASPHALT BINDER COURSE, IL-4.75, N50TON4230$110.00$465,300.00$98.00$414,540.00$99.00$418,770.00$110.00$465,300.001140603335HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 9010$82.00$738,820.00$73.00$657,730.00$77.00$693,770.00$79.00$711,790.001240700100BITUMINOUS MATERIALS (TACK COAT)POUND 71845$0.60$43,107.00$0.01$718.45$0.01$718.45$0.01$718.451342300200PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCHSQ YD 20$90.00$1,800.00$100.00$2,000.00$100.00$2,000.00$200.00$4,000.001442400200PORTLAND CEMENT CONCRETE SIDEWALK 5 INCHSQ FT 26219$9.50$249,080.50$7.00$183,533.00$11.00$288,409.00$9.00$235,971.001542400800DETECTABLE WARNINGSSQ FT 1304$26.00$33,904.00$18.00$23,472.00$50.00$65,200.00$40.00$52,160.001644000157HOT-MIX ASPHALT SURFACE REMOVAL, 2"SQ YD 100699$2.00$201,398.00$2.00$201,398.00$2.20$221,537.80$2.00$201,398.0017X4401198HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTHSQ YD 7880$4.25$33,490.00$3.10$24,428.00$3.50$27,580.00$4.00$31,520.001844000200DRIVEWAY PAVEMENT REMOVALSQ YD 128$25.00$3,200.00$20.00$2,560.00$15.00$1,920.00$15.00$1,920.001944000600SIDEWALK REMOVALSQ FT 24553$3.00$73,659.00$1.60$39,284.80$2.00$49,106.00$3.00$73,659.0020Z0004510HOT-MIX ASPHALT DRIVEWAY PAVEMENT, 3"SQ YD 128$35.00$4,480.00$30.00$3,840.00$30.00$3,840.00$30.00$3,840.002144201676CLASS D PATCHES, 2 INCHSQ YD 3862$25.00$96,550.00$20.00$77,240.00$19.00$73,378.00$20.00$77,240.002244201696CLASS D PATCHES, 4 INCHSQ YD 300$45.00$13,500.00$50.00$15,000.00$40.00$12,000.00$40.00$12,000.0023X0327036BIKE PATH REMOVALSQ YD9$25.00$225.00$50.00$450.00$50.00$450.00$35.00$315.002456500600DOMESTIC WATER SERVICE BOXES TO BE ADJUSTEDEACH 5$300.00$1,500.00$200.00$1,000.00$400.00$2,000.00$250.00$1,250.0025X6026050SANITARY MANHOLES TO BE ADJUSTEDEACH 11$900.00$9,900.00$875.00$9,625.00$1,500.00$16,500.00$1,000.00$11,000.0026X6030310FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 11$500.00$5,500.00$400.00$4,400.00$800.00$8,800.00$1,300.00$14,300.002760260100INLETS TO BE ADJUSTEDEACH85$350.00$29,750.00$275.00$23,375.00$700.00$59,500.00$325.00$27,625.002860406001INLETS TO BE ADJUSTED WITH NEW FRAME & LID, TYPE 1, ADA COMPLIANT, OPEN LIDEACH2$800.00$1,600.00$1,000.00$2,000.00$1,500.00$3,000.00$2,000.00$4,000.002960260300INLETS TO BE ADJUSTED WITH NEW FRAME & LIDEACH1$800.00$800.00$1,000.00$1,000.00$1,500.00$1,500.00$1,750.00$1,750.003030COMBINATION CONCRETE CURB AND GUTTER REMOVAL AND REPLACEMENTFOOT 8705$50.00$435,250.00$43.00$374,315.00$55.00$478,775.00$55.00$478,775.003170300100SHORT TERM PAVEMENT MARKINGFOOT300$5.00$1,500.00$3.00$900.00$5.00$1,500.00$1.50$450.003270300150SHORT TERM PAVEMENT MARKING REMOVALFOOT34$10.00$340.00$10.00$340.00$10.00$340.00$2.00$68.003372000100SIGN PANEL - TYPE 1SQ FT703$28.00$19,684.00$25.00$17,575.00$27.50$19,332.50$40.00$28,120.003472400100REMOVE SIGN PANEL ASSEMBLY - TYPE AEACH4$90.00$360.00$50.00$200.00$55.00$220.00$200.00$800.003572400310REMOVE SIGN PANEL - TYPE 1SQ FT653$20.00$13,060.00$10.00$6,530.00$11.00$7,183.00$20.00$13,060.003672800100TELESCOPING STEEL SIGN SUPPORTFOOT97$20.00$1,940.00$15.00$1,455.00$16.50$1,600.50$40.00$3,880.003778000100THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLSSQ FT 37$7.00$259.00$6.00$222.00$5.50$203.50$6.00$222.003878000200THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 5984$1.25$7,480.00$0.75$4,488.00$1.10$6,582.40$0.75$4,488.003978000400THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 5174$1.75$9,054.50$1.13$5,846.62$1.38$7,140.12$1.13$5,846.624078000600THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 511$3.50$1,788.50$2.50$1,277.50$2.20$1,124.20$2.50$1,277.504178000650THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 319$8.00$2,552.00$4.95$1,579.05$5.50$1,754.50$4.95$1,579.054278100100RAISED REFLECTIVE PAVEMENT MARKEREACH72$125.00$9,000.00$53.00$3,816.00$84.00$6,048.00$53.00$3,816.0043Z0030850TEMPORARY INFORMATION SIGNINGSQ FT 283$20.00$5,660.00$16.00$4,528.00$25.00$7,075.00$25.00$7,075.004444CONTINGENCY ALLOWANCEDOLLAR20000$1.00$20,000.00$1.00$20,000.00$1.00$20,000.00$1.00$20,000.004545PRECONSTRUCTION VIDEO RECORDINGLSUM1$3,000.00$3,000.00$1.00$1.00$5,000.00$5,000.00$15,000.00$15,000.004646PARKWAY TREE, MISCELLANEOUS VARIETY, 2"EACH34$600.00$20,400.00$500.00$17,000.00$550.00$18,700.00$425.00$14,450.004747PARKWAY RESTORATIONSQ YD1989$15.00$29,835.00$20.00$39,780.00$22.00$43,758.00$0.01$19.8948X7010216TRAFFIC CONTROL AND PROTECTION, (SPECIAL)LSUM 1$35,000.00$35,000.00$7,000.00$7,000.00$50,000.00$50,000.00$104,000.00$104,000.00Base Bid Total $2,747,787.10 $2,283,067.97 $2,724,449.52 $2,736,240.06Engineer Estimate P.T. Ferro Construction Co. D. Construction, Inc. Austin Tyler Const. , IncLOW BID217 MEMORANDUM To: Scott Threewitt, Director of Public Works From: Arlan Schattke, Lead Engineer Cc: Randall Jessen, Superintendent of Public Improvements Date: March 27, 2024 Re: 2024 Street Improvement Program-Construction Engineering Services Background Findings The item under consideration by the Village Board relates to construction engineering services needed for the 2024 Street Improvement Program. The 2024 Street Improvement Program will require field observation, material testing, and contract administration. Staff has issued a Request for Proposals to all five prequalified Master Service Agreement (MSA) firms. Out of the five MSA firms, four proposals were received. Proposals were reviewed considering some of the following factors: • Project Team Experience • Project Approach • Project Team Availability • Project Cost Strand Associates ranked highest and has fulfilled this role in previous roadway maintenance construction projects with success. In addition to construction inspections, observation, and documentation, the scope of services includes construction material testing. A construction start date of late April with final construction completion in early August has been identified in the construction contract documents and project closeout in the fall. Bids for both Street Improvement Program contracts were opened on April 26, 2024 and April 27, 2024 and construction contracts are being presented for consideration at the April 1, 2024 Village Board meeting. Policy Considerations Per previous direction from the Village Board, five million dollars has been budgeted annually for the Street Improvement Program. To ensure that the completed work is acceptable and the contractor has met their contractual obligations, construction engineering services are required. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations Fees for phase 3 construction engineering services are typically estimated to be 10% of the constructed value of the improvements. Strand Associates’ fee for construction engineering services is below the 10% estimate and devoted resources align with previous years. Funding for engineering services is budgeted in the Capital Improvement Fund within line item 11-00-91-9165. Recommendation Staff recommends that the Village Board authorize the Village President to sign the Work Order with Strand Associates for the construction engineering services needed for the 2024 Street Improvement Program at a total cost not to exceed $285,679.96. 218 219 220 221 222 223 MEMORANDUM To: Joshua Blakemore, Village Administrator From: Scott Threewitt, Director of Public Works Date: March 27, 2024 Re: 2024-2025 Road Salt Purchase Authorization Background Findings The Village of Plainfield has participated in the Illinois Department of Central Management Services (CMS) “Road Salt Purchase Program” for many years. As part of this program, the Village is required to declare the quantity of road salt that is desired and bids are then received by the State of Illinois. The State of Illinois now requires a Certificate of Authority be approved by the Village Board authorizing staff to complete the bid request. The actual bids for the salt purchase are typically not received until October/November, at which time a contract with awarded unit prices will be brought forth for Village Board consideration. A total of 3,500 tons of road salt will be requested by the Village of Plainfield for the 2024-2025 winter season, which is 1,500 tons less than the 2023- 2024 order. Policy Considerations The Village of Plainfield has utilized road salt for deicing since the 1960s. Our residents, school district, and emergency responders that travel throughout the community anticipate that the Village will provide safe roadways during winter snow/ice events. Additionally, Public Works is in the process of spearheading a new anti-icing technique with Direct Liquid Application (DLA) that uses salt brine to pre- and post-treat roadways. Future integration of this technique in snow-fighting would increase efficiency and decrease the dependency on rock salt application usage, which has a negative impact on the environment. According to Section 2-76(d)(5) of the Village Code of Ordinances, the Village Administrator shall make a recommendation to the President and Board of Trustees on purchases over the $10,000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations Funding for this has been budgeted in the Street Maintenance Program within Supplies/Hardware-Salt Purchase (01-08-60-5040.003). Recommendation It is our recommendation that the Village Board approve the Certificate of Authority to Vote allowing Village Staff to contract with the State of Illinois for the purchase of road salt. 224 Certificate of Authority by Vote I, Michelle Gibas, hereby certify that I am duly appointed Clerk of the Village of Plainfield (“Governmental Unit”). I hereby certify the following is a true copy of a vote taken at a meeting of the Board of Trustees (or equivalent governing body), duly called and held on April 1st, 2024, at which a quorum of the Members were present and voting. Voted: That Scott Threewitt (Director of Public Works) is duly authorized to enter into contracts, to include joint participation agreements, on behalf of the Village of Plainfield with the State of Illinois and any of its agencies or departments and further is authorized to execute any documents which may in his/her judgment be desirable or necessary to affect the purpose of this vote. I hereby certify that said vote has not been amended or repealed and remains in full force and effect as of the date of the contract or joint participation agreement to which this certificate is attached. I further certify that it is understood that the State of Illinois will rely on this certificate as evidence that the person(s) listed above currently occupy the position(s) indicated and that they have full authority to bind the Governmental Unit. To the extent that there are any limits on the authority of any listed individual to bind the Governmental Unit in contracts with the State of Illinois, all such limitations are expressly stated herein. Dated: Attest: (Name & Title) 225 3/22/24, 2:26 PM CMS CY2024-CY2025 Rock Salt Contract Joint Participation Agreement https://docs.google.com/forms/d/e/1FAIpQLSdD7qZMb0bvGUFQkvCpPC1xwneiH3lc0seYFvEbBmpl4CwpJg/viewform 1/3 CMS CY2024-CY2025 Rock Salt Contract Joint Participation Agreement This Rock Salt Joint Participation Agreement is offered to those governmental units who agree to participate in the CY2024-CY2025 Rock Salt solicitation and who agree to take delivery of required tonnage as specied in the resulting joint purchase master contract(s). The resulting joint purchase master contract(s) will be for a one (1) year term with no options to renew. BY SUBMITTING THIS ROCK SALT CONTRACT JOINT PARTICIPATION AGREEMENT WITH A ROCK SALT TONNAGE AMOUNT, YOUR GOVERNMENTAL UNIT WILL BE OBLIGATED TO TAKE DELIVERY OF THAT SPECIFIED AMOUNT DURING THE CONTRACT TERM. READ THROUGH ALL TERMS OF THIS DOCUMENT, INCLUDING THE SIGNATORY’S CERTIFICATIONS, BEFORE SUBMISSION. IF YOU HAVE QUESTIONS ABOUT THE CERTIFICATIONS CONTAINED IN THIS AGREEMENT, CONTACT YOUR GOVERNMENTAL UNIT’S LEGAL COUNSEL. If you have more than one Ship To location, you MUST complete a separate Contract Participation Agreement for each location. The deadline to respond is 5:00 p.m. April 07, 2024. This submission date is rm and if you do not respond by this date, you will not be included in the new solicitation or resulting joint purchase master contract for Rock Salt for the CY2024-CY2025 season. scott.threewitt@gmail.com Switch account The name, email, and photo associated with your Google account will be recorded when you upload files and submit this form * Indicates required question 226 3/22/24, 2:26 PM CMS CY2024-CY2025 Rock Salt Contract Joint Participation Agreement https://docs.google.com/forms/d/e/1FAIpQLSdD7qZMb0bvGUFQkvCpPC1xwneiH3lc0seYFvEbBmpl4CwpJg/viewform 2/3 Email * Yes No Page 1 of 3 Never submit passwords through Google Forms. This content is neither created nor endorsed by Google. Report Abuse - Terms of Service - Privacy Policy Your email What is the name of your Governmental Unit?* Enter as follows: "Name" Village of, "Name" City of, "Name" Township, "Name" County Highway Dept. etc... Your answer Do you have the purchasing authority to complete the Rock Salt Contract Participation Agreement for CY2024-2025? * Next Clear form Forms 5 227 3/22/24, 2:26 PM CMS CY2024-CY2025 Rock Salt Contract Joint Participation Agreement https://docs.google.com/forms/d/e/1FAIpQLSdD7qZMb0bvGUFQkvCpPC1xwneiH3lc0seYFvEbBmpl4CwpJg/viewform 3/3228 MEMORANDUM To: Randall Jessen, Superintendent of Public Improvements From: Tom Topor, Lead Engineer Cc: Scott Threewitt, Director of Public Works Date: March 27, 2024 Re: Engineering Design Services for the 127th Street Bridge Emergency Repairs Background Findings The item under consideration by the Village Board pertains to the Engineering Design Services for the 127th Street Bridge Emergency Repairs. Earlier this month, the Public Works Department was made aware of severe potholes developing in the bridge deck of the 127th Street bridge over the DuPage River, requiring immediate closure of the westbound lane. Based on the initial inspections, the required repairs are beyond the scope of typical pavement maintenance and will require design engineering services to address the needed repairs. This bridge has been previously identified for bridge deck resurfacing and intermittent full-depth bridge deck patching, and the work was included in the scope of the 127th Street and Plainfield/Naperville Road intersection improvement project. Due to the escalated deterioration of the bridge deck and the occurrence of full-depth potholes after the latest freeze-thaw cycle, emergency repairs are required, necessitating a full deck bridge replacement. To expedite the repair process, the Public Works Department engaged Strand Associates, Inc. to complete the initial inspection and prepare an engineering work order. The scope of the work order will include a topographical survey of the bridge, completion of all required reports, coordination with IDOT, preparation of design drawings and contract documents, and bidding of the construction project. A rough cost estimate for construction of the bridge repairs is estimated at $1.5M. Inspection, reporting, and design work will be done expeditiously to be able to bid the project in June and complete the construction in July and August of this year, fully reopening the bridge in September 2024. Policy Considerations According to the Master Service Agreements (approved by the Village Board on July 18, 2022), engineering work orders over $50,000 will be brought to the Village Board for approval and work orders less than that amount will be reviewed and signed by the Village Administrator. Financial Considerations Funding for engineering design services for the 127th Street Bridge has not been allocated in the current fiscal year, but sufficient remaining funds are available in the FY23-24 Capital Improvement Fund. Funds for the construction of the improvements, estimated at $1.7M for construction and construction engineering, would come from the FY25 127th Street and Plainfield/Naperville Road line item. Recommendation Staff has reviewed the attached work order and finds the scope of work, proposed hours dedicated to the assignment, schedule, and not-to-exceed fee to be acceptable. It is our recommendation that the Village Board authorize the Village President to execute the work order with Strand Associates, Inc. for Engineering Design Services for the 127th Street Bridge Emergency Repairs in a not-to- exceed amount of $131,120.00, including a 10% contingency. 229 AJS:dfe\R:\JOL\Documents\Agreements\P\Plainfield, IL\ATS.2021\TO\2024\3766.017.24-02.docx Task Order No. 24-02 Village of Plainfield, Illinois (Owner) and Strand Associates, Inc.® (Engineer) Pursuant to Master Engineering Services Agreement dated July 18, 2022 Project Information Services Description: Design services for the rehabilitation of the bridge deck of Structure Number (S.N.) 099-3113, 127th Street over the DuPage River. Rehabilitation includes bridge deck replacement, bearing replacement at each abutment, deck joint replacement, approach guardrail replacement, floor drain replacement, and substructure repairs. Scope of Services Engineer will provide the following services to Owner: 1. Observe and document existing conditions of the structure. 2. Prepare a Bridge Condition Report outlining the findings of the bridge observation, proposed scope of rehabilitation, and an opinion of probable construction cost. 3. Prepare a Preliminary Bridge Design and Hydraulic Report (PBDHR) on Illinois Department of Transportation (IDOT) Form BLR10210. A hydraulic analysis will not be required as the bridge opening will not change. Information from existing drawings will be used for the report. 4. Prepare a Critical Finding Report on IDOT Form BBS CF1 and submit to IDOT. 5. Perform onsite bat assessment and prepare an IDOT Bridge/Structure Bat Assessment Form. 6. Perform scour probing for streambed elevations at existing piers. 7. Communicate with the IDOT Bureau of Bridges and Structures Local Bridge Unit regarding potential bridge load posting or closure. 8. Meet with IDOT personnel on site to discuss findings. 9. Prepare a letter to IDOT’s District 1 Bureau of Local Roads requesting funds for proposed modifications. 10. Perform topographical survey of the roadway profile and beam seat elevations. 11. Prepare drawings and technical specifications for the proposed bridge rehabilitation and address review comments made by Owner, as appropriate. Anticipated drawings are as follows: a. Title sheet b. General notes, index, and quantities c. Summary of quantities (two drawings) d. Plan and profile 230 Village of Plainfield Task Order No. 24-02 Page 2 March 26, 2024 AJS:dfe\R:\JOL\Documents\Agreements\P\Plainfield, IL\ATS.2021\TO\2024\3766.017.24-02.docx e. Typical roadway sections f. Suggested detour plan g. General plan and elevation h. Bill of material and general details i. Top of slab elevations (three drawings) j. Superstructure k. Superstructure details (two drawings) l. Bearing details m. Preformed strip seal n. Abutment repair details o. Pier repair details 12. Perform length of need calculations for approach guardrail. 13. Prepare quantity calculations. 14. Prepare an opinion of probable construction cost. 15. Prepare technical specifications. 16. Attend two progress meetings with Owner. 17. Assist Owner with bidding-related services including answering questions during bidding, reviewing bids, and preparing bid tabulations. 18. Owner will perform an asbestos evaluation, if required, and prepare IDOT Form BLR1022010 to be submitted to IDOT. Compensation Owner shall compensate Engineer for Services under this Task Order on an hourly rate basis plus expenses an estimated fee of $119,200. Schedule Services will begin upon execution of this Task Order, which is anticipated the week of April 1, 2024. Services are scheduled for completion on August 31, 2025. TASK ORDER AUTHORIZATION AND ACCEPTANCE: Engineer: STRAND ASSOCIATES, INC.® Joseph M. Bunker Date Corporate Secretary Owner: VILLAGE OF PLAINFIELD John F. Argoudelis Date President 231 232 233 234 235 236 237 238 239 240 241 242 PLAINFIELD POLICE DEPARTMENT Memo To: From: Date: Subject: John Argoudelis, Village President Robert Miller, Chief of Police Thursday, March 28 2024 Operations Report- February 2024 Joshua Blakemore, Village Administrator Village Trustees The following pages contain the Monthly Operations Report for the month of February 2024: Sergeant Malcolm Swearing In Village Hall Monday, February 26, 2024 Revenue Summary Page 2 Vehicle Report Page 2 Training Report Page 3 Dispatch Activity Page 4 Arrest Reports Page 5-9 Case Status Reports Page 10-18 Monthly Offenses Reported Page 19-28 Page 1 of 28February 2024 Operations Report 243 PLAINFIELD POLICE DEPARTMENT Operations Report 2022 2023 2024 Monthly Vehicle Report: February Average Miles Per Gallon 10.43 9.85 11.75 Gallons of Gasoline Used 4,173.90 4,398.90 4,098.40 Miles Driven 43,532 43,334 48,175 Monthly Maintenance* $5,096.90 $4,885.56 $2,050.88 *Vehicle maintenance is reported as an expense based upon the calendar date paid; therefore is not necessarily representative of the date the maintenance was performed, billed, nor the budget month applied. Payment Category FEES - Fees and Services Payment Category FINES - Fines/Forfeitures Payment Category PERMITS - Permits 2022 2023 2024 *Red light Camera Violations includes all transactions receipted by Plainfield and not solely the Police Department. Reporting month timing changed in the 12/2021 report for Red Light months. *Red Light Camera Fines and Will and Kendal County fines were received by the counties in January, but were received by Plainfield in February. These numbers are delayed due to the timing of payment processing relative to this reports publication. Monthly Revenue Summary: February Administrative Ticket $9,885.00 $9,885.00 $11,795.00 Administrative Ticket-Late Fee $760.00 $760.00 $1,280.00 Alcohol Enforcement Fine $3,881.00 $3,881.00 $2,100.00 Daily Storage Fee $0.00 $0.00 $0.00 Impound Fees $1,500.00 $1,500.00 $500.00 Kendall County Court Fine* $0.00 $0.00 $337.00 Red Light Camera Violations* $28,100.00 $28,100.00 $30,200.00 Will County Court Fine* $33,673.76 $33,673.76 $32,006.45 $77,799.76 $77,799.76 $78,218.45 Accident/Insurance Reports $175.00 $800.00 $890.00 Fingerprint Fee $240.00 $130.00 $200.00 Freedom of Information Fee $0.00 $5.00 $6.25 Offender Registration Fee $100.00 $0.00 $0.00 Copies, Maps, Etc. $0.00 $0.00 $0.00 $515.00 $935.00 $1,096.25 Solicitors Permit $275.00 $0.00 $190.00 $275.00 $0.00 $190.00 $78,589.76 $78,734.76 $79,504.70Total Page 2 of 28February 2024 Operations Report 244 PLAINFIELD POLICE DEPARTMENT Training Activity LocationCourse TitleClass DateEmployee Hours Each February 2024 Training Report Total Hours Shervino 2/1/2024 8 Juvenile Interrogation and Delinquency Update Frankfort PD / TR8 DeWit, Hund, Weyenberg 2/5-2/9/2024 40 Crisis Intervention Team Training (CIT-B) Basic Plainfield FD HQ / TR120 Marshall, Sauter, Emmett 2/12-15/2024 32 32 Hr Juvenile Specialist Skills Program Romeoville PD / TR96 Miller 2/12-16/2024 40 Staff & Command Plainfield PD40 Columbus 2/15/2024 8 Search Warrant/CQB Kendall County SRT8 Sinclair 2/16/2024 8 Tactical Emergency Casualty Care Frankfort PD / TR8 Miller 2/19-23/2024 40 Staff & Command Plainfield PD40 Klier, Lehmann 2/26-3/1/2024 40 Law and Order: A 40-Hour LHI Certification Will County Sheriff's Office / TR 80 Jeka, DeWit 2/26-3/8/2024 80 Crash Investigation 1 Frankfort PD / TR160 Bayless, Mulacek 2/28/2024 10 Hostage Rescue/K9/CQB Joliet SOS20 580Total Training Hours for February 2024: Page 3 of 28February 2024 Operations Report 245 PLAINFIELD POLICE DEPARTMENT Dispatch Activity Zone*2022 2023 2024 February Zone Incident Comparison Report PCW 1368 76 39 Z1 790 502 499 Z2 482 299 307 Z3 998 837 700 Z4 621 367 415 Z5 100 100 123 Z6 8 4 2 0 200 400 600 800 1000 1200 1400 1600 PCW Z1 Z2 Z3 Z4 Z5 Z6 2022 2023 2024 4367 2185 2085TOTAL** *PDF/PCW/WC is used when an incident is out of the village, or when the dispatcher does not validate the address. **Total incidents includes all CAD created incidents, including all Service Calls, Traffic Stops, Information only Calls, Etc. 0 50 100 150 200 250 300 350 0100200300400500600700800900100011001200130014001500160017001800190020002100220023002022 2023 2024 *Total incidents includes all CAD created incidents, including all Service Calls, Traffic Stops, Information only Calls, Etc. Yearly Dispatch Comparison By Hour for February Page 4 of 28February 2024 Operations Report 246 PLAINFIELD POLICE DEPARTMENT Arrest Reports 202420232022 February Adult Arrests* Battery Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 20434 Battery 2 20460 Domestic Battery 40486 Burglary Burglary - Building 40610 Cannabis Control Act Possession Of Cannabis - More Than 10g But Less Than 30g 21810 Possession Of Cannabis - More Than 30g But Less Than 100g 2 41811 Possession Of Cannabis - More Than 100g But Less Than 500g 2 21813 Manufacture, Deliver, Possess With Intent To Deliver Cannabis - More Than 30g But Less Than 500g 21824 Controlled Substance Act Possess With Intent To Manufacture/deliver Controlled Substance 22013 Possession Of Controlled Substance 2 22020 Possession Controlled Substance 22020 Criminal Damage & Trespass to Property Criminal Damage To Property 21310 Criminal Trespass To Real Property 2 61330 *Both Juvenile and Adult Felonies and Misdemeanors (Excludes Petty Offenses) 0 20 40 60 80 100 120 1 2 3 4 5 6 7 8 9 10 11 12 2022 2023 2024 Arrest Comparison for the Past 3 Years Page 5 of 28February 2024 Operations Report 247 202420232022 February Adult Arrests* Deadly Weapons Aggravated Unlawful Use Of Weapon 21411 Unlawful Possession Firearm/ammunition 21425 Disorderly Conduct Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 2 42890 Interference with Public Officers Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 4 43711 Liquor Control Act Violations Illegal Consumption Of Liquor By Person Under 21 Years Of Age 82230 Motor Vehicle Offenses Dui - Under The Influence Of Alcohol 82410 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 2 22410 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 62411 Dui - Under The Influence Of Alcohol 4 122411 Illegal Transportation Or Possession Of Alcoholic Liquor By Driver In Motor Vehicle 142430 Possession Adult Use Cannabis In Passenger Area Of Motor Vehicle - Driver 22435 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Driver 22436 Leaving Scene Property Damage Accident 42447 Speeding - Over Statutory Limit 2 4 22454 Cancelled/suspended/revoked Registration 22460 Operation Vehicle W/suspended Registration (no Insurance) 22462 Operating A Motor Vehicle With No Valid License, Permit, Or Restricted Driving Permit 4 2 22470 Driving While Driver's License, Permit, Or Privilege To Operate Motor Vehicle Is Suspended Or Revoked 8 22480 Suspended/revoked Drivers License 4 42480 Use Of Electronic Communication Device On A Roadway 22506 Other Offenses In-state Warrant 6 20 165081 Sex Offenses Public Indecency 21570 Aggravated Criminal Sexual Abuse - Victim Is 13-16 Yoa And Offender Is At Least 5 Yrs. Older Than The Victim Penetration 31599 Page 6 of 28February 2024 Operations Report 248 202420232022 February Adult Arrests* Theft Retail Theft - Alters, Transfers, Removes Label Or Price Tag And Attempts To Purchase At Less Than Full Retail Value 20810 Retail Theft - Permissive Inference - Concealment And Removal Of Merchandise Beyond Last Payment Station 20820 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 20825 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 2 2 100860 Theft - Obtained By Deception Control Over Property Of The Owner 21139 52 110 75TOTAL *Felonies & Misdemeanors (Excludes Petty Offenses). Any 2410 Arrests are for all individual citations. This number does not reflect the number of individual occurrances since a single offender may recieve multiple citations, e.g. DUI Alcohol & DUI >.08. Page 7 of 28February 2024 Operations Report 249 202420232022 February Juvenile Arrests* Assault Aggravated Assault - Offense Based Only On Status Of Victim - Teacher Or School Employee 2 20513 Aggravated Assault - Offense Based On Use Of Firearm, Device, Or Motor Vehicle 20522 Battery Aggravated Battery - Teacher Or School Employee - Great Bodily Harm Or Dangerous Weapon 20432 Aggravated Battery - Teacher Or School Employee - Minor Or No Injury - No Dangerous Weapon 2 60433 Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 2 20434 Battery 2 40460 Domestic Battery 20486 Cannabis Control Act Possession Of Cannabis - More Than 30g But Less Than 100g 21811 Possession Of Cannabis 10gm Or Less (ordinance Or Civil Violation) 8 61814 Criminal Damage & Trespass to Property Criminal Damage To Property 21310 Criminal Trespass To Real Property 21330 Criminal Trespass To State Supported Land 21350 Criminal Trespass State Supported Property 21350 Disorderly Conduct Harassment By Telephone - With The Intent To Threaten Any Person At Called Number 22820 Threaten Destruction Of School Or Violence, Death, Or Bodily Harm Against Persons At School, School Function, Or Event 22851 Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 4 4 82890 Interference with Public Officers Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 2 23711 Liquor Control Act Violations Illegal Consumption Of Liquor By Person Under 21 Years Of Age 62230 Offenses Involving Children Prohibition On Sale/possession Of Tobacco By Minors, Distribution To Any Person, Vending Machines, Etc. 21715 Theft Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 40825 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 40860 Page 8 of 28February 2024 Operations Report 250 202420232022 February Juvenile Arrests* 22 36 34TOTAL *Felonies & Misdemeanors (Excludes Petty Offenses). Any 2410 Arrests are for all individual citations. This number does not reflect the number of individual occurrances since a single offender may recieve multiple citations, e.g. DUI Alcohol & DUI >.08. Page 9 of 28February 2024 Operations Report 251 PLAINFIELD POLICE DEPARTMENT Case Status Reports Detective 2022 2023 2024 Active (02) Pending Case Assignments as of: March 28, 2024* ALLEN, CHRISTOPHER 196 26 31 14 BAYLESS, ZACHARY 197 18 COLUMBUS, CODY 198 11 DABEZIC, DINO 194 22 23 FELGENHAUER, AMANDA 116 22 15 5 KAMINSKI, JEFFREY 192 26 11 7 MARSHALL, CHRISTOPHER 195 12 MCQUAID, KEVIN 107 7 5 2 MIKOS, RONALD 113 4 103 85 73TOTAL 0 5 10 15 20 25 30 35 ALLEN,CHRISTOPHER 196BAYLESS,ZACHARY 197COLUMBUS,CODY 198FELGENHAUER,AMANDA 116KAMINSKI,JEFFREY 192MARSHALL,CHRISTOPHER 195MCQUAID,KEVIN 107MIKOS,RONALD 113DABEZIC,DINO 1942022 2023 2024 *Active case assignements and pending investigations will not typically be equal because multiple officers may be assigned to follow up on one case that may have multiple offenses. Page 10 of 28February 2024 Operations Report 252 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED HOMICIDE Homicide First Degree 50110 5Total: Homicide ROBBERY Armed Robbery 10310 1Total: Robbery BATTERY Aggravated Battery - Great Bodily Harm Or Permanent Disability Or Disfigurement 10410 Aggravated Battery - Peace Officer - Great Bodily Harm/permanent Disability/disfigurement 10412 Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 20434 Aggravated Battery - Merchant Detaining Person For Retail Theft - Minor Or No Injury - No Dangerous Weapon 10445 Battery 4 30460 Domestic Battery 4 150486 Aggravated Domestic Battery 30488 9 25Total: Battery ASSAULT Aggravated Assault - Offense Based Only On Location (public Way/property/amusement Place/sports Venue) 10510 1Total: Assault BURGLARY Burglary - Building 4 20610 Residential Burglary 10625 Burglary - Motor Vehicle 5 20760 Possession Of Burglary Tools 14310 11 4Total: Burglary THEFT Theft From Motor Vehicle 5 10710 Theft 30711 Theft Of Lost Or Mislaid Property 1 10805 Retail Theft - Alters, Transfers, Removes Label Or Price Tag And Attempts To Purchase At Less Than Full Retail Value 20810 Retail Theft - Removal Of Shopping Cart With Intent To Deprive Merchant Of Possession 1 10814 Theft Over $500 30815 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Over $500 180815 Retail Theft - Theft By Emergency Exit 40819 Retail Theft - Permissive Inference - Concealment And Removal 20820 Page 11 of 28February 2024 Operations Report 253 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED THEFT Of Merchandise Beyond Last Payment Station Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 2 80825 Theft $500 And Under 10825 Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 11 280860 Retail Theft 90860 Identity Theft 3 31137 Theft - Obtained By Deception Control Over Property Of The Owner 1 71139 Identity Theft - Building Permit Application - Falsely Providing License Number Of Contractor 11141 Internet Offenses - Online Theft By Deception 11146 Theft/labor/services/property 11210 27 91Total: Theft MOTOR VEHICLE THEFT Motor Vehicle Theft 6 10910 6 1Total: Motor Vehicle Theft DECEPTIVE PRACTICES Deceptive Practice 31110 Deceptive Practices - General Deception 6 101110 Deceptive Practices - Bad Checks 31111 Deceptive Practices - Bank-related Fraud - False Statement, Possession Stolen Fraudulently Obtained Checks 21112 Deceptive Practices - Bank Related Fraud - Possession Of Implements Of Check Fraud 11113 Forgery 2 21120 Fraud 31130 Possession Lost Or Mislaid Credit/debit Card With Intent To Use/sell/transfer To Another Person 11163 Use Of Credit//debit Card With Intent To Defraud 21167 Use Of Credit/debit Card With Intent To Defraud 11167 Fraud 11191 Computer Fraud 21242 Home Repair Fraud 17309 11 29Total: Deceptive Practices CRIMINAL DAMAGE & TRESPASS TO PROPERTY Criminal Damage Property 1 21310 Criminal Damage To Property 13 41310 Criminal Trespass To Real Property 11330 Criminal Damage To Government Supported Property 11340 Criminal Trespass Vehicle 11360 Page 12 of 28February 2024 Operations Report 254 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED CRIMINAL DAMAGE & TRESPASS TO PROPERTY Criminal Trespass To Vehicles 11360 Criminal Trespass To Residence 11365 Trespass Warning 19375 20 6Total: Criminal Damage & Trespass to Property DEADLY WEAPONS Unlawful Use Of Weapon 11410 Unlawful Use Weapon 1 11410 Unlawful Possession Firearm/ammunition 11425 Possession Of A Stolen Firearm 11438 Firearm Owner's Identification Card Required - Acquire Or Possess Firearm Ammunition 11461 4 2Total: Deadly Weapons SEX OFFENSES Criminal Sexual Assault 1 10260 Criminal Sexual Assault-victim Unable To Understand/unable To Give Consent 10262 Predatory Criminal Sexual Assault Child 20280 Public Indecency 11570 Criminal Sexual Abuse - Sexual Conduct - Offender Under 17 Yoa And Victim 9 To 17 Yoa 1 11571 Non-consensual Dissemination Of Private Sexual Images 11581 Child Pornography 41582 Aggravated Criminal Sexual Abuse - Offender 17 Yoa Or Older And Victim Is Less Than 13 Yoa 11594 10 4Total: Sex Offenses OFFENSES INVOLVING CHILDREN Endangering The Life Or Health Of A Child - Causes, Permits Or Places Child In Circumstances (family Related) 21711 Contributing To Dependency/neglect Child 11720 Runaway (m.r.a.i.) 11740 Juvenile Bullying 19279 2 3Total: Offenses Involving Children CANNABIS CONTROL ACT Possession Of Cannabis Over 10gm To 100gm (misdemeanor) 11810 Possession Of Cannabis - More Than 10g But Less Than 30g 11810 Possession Of Cannabis - More Than 30g But Less Than 100g 11811 Possession Of Cannabis - More Than 100g But Less Than 500g 1 11813 Possession Of Cannabis Over 100gm (felony) 1 11813 Possession Of Cannabis 10gm Or Less (ordinance Or Civil Violation) 21814 Civil Law Cannabis (not More Than 10grams) 11814 Page 13 of 28February 2024 Operations Report 255 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED CANNABIS CONTROL ACT Possession Of Cannabis - More Than 5,000g 11819 Delivery/manufacture Of Cannabis 10gm And Under (misdemeanor) 11821 Delivery/manufacture Of Cannabis Over 30gm (felony) 11822 Delivery/manufacture Of Cannabis 10gm And Over (felony) 11822 Manufacture, Deliver, Possess With Intent To Deliver Cannabis - More Than 30g But Less Than 500g 11824 Unlawful Production Of Cannabis Sativa Plant - More Than 50 But Less Than 200 Plants 11853 11 5Total: Cannabis Control Act CONTROLLED SUBSTANCE ACT Manufacture Of Controlled Substance 12011 Delivery Of Controlled Substance 32012 Possession With Intent To Deliver 12013 Possession Of Controlled Substance 42020 Possession Controlled Substance 6 42020 Drug Overdose (misc/unknown) 39185 17 5Total: Controlled Substance Act DRUG PARAPHERNALIA ACT Possession Of Drug Paraphernalia 12170 Possession Drug Equipment 12170 Civil Law Paraphernalia 12171 3Total: Drug Paraphernalia Act DISORDERLY CONDUCT Harassment By Telephone 1 12825 False Police Report 12860 Disorderly Conduct 12890 Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 6 22890 Mob Action 13100 7 6Total: Disorderly Conduct INTERFERENCE WITH PUBLIC OFFICERS Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 1 13711 Obstructing Justice 13730 1 2Total: Interference with Public Officers TRAFFIC CRASHES Accident: Hit And Run (property Damage) 46548 Accident: Property Damage 16558 Accident: Leaving Scene Of Accident 16572 Accident: Hit And Run (personal Injury) 18527 Page 14 of 28February 2024 Operations Report 256 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED TRAFFIC CRASHES Accident: Hit And Run (property Damage) 18528 Accident: Pedestrian (fatal) 38534 11Total: Traffic Crashes PARKING Parking: Overnight Prohibited/specific Hours 16310 1Total: Parking MOTOR VEHICLE OFFENSES Dui - Under The Influence Of Drugs Or Combination Of Drugs 22420 Dui - Under The Combined Influence Alcohol, Other Drugs, Intoxicating Compounds 22421 Illegal Transportation Or Possession Of Alcoholic Liquor By Driver In Motor Vehicle 12430 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Driver 22436 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Passenger 12437 Leaving Scene Property Damage Accident 12447 Improper Lane Usage 12455 Cancelled/suspended/revoked Registration 12460 Operation Uninsured Motor Vehicle 12461 Operation Of Uninsured Motor Vehicle 32461 Operating A Motor Vehicle With No Valid License, Permit, Or Restricted Driving Permit 12470 Suspended/revoked Drivers License 42480 Driving While Driver's License, Permit, Or Privilege To Operate Motor Vehicle Is Suspended Or Revoked 12480 Fleeing Or Attempting To Elude A Peace Officer 12495 Flee/attempt To Elude Peace Officer 32495 Aggravated Fleeing/attempting To Elude Peace Officer - Involves Disobedience Of 2 Or More Traffic Devices 1 22499 Failure To Signal 16584 Speeding: Over 26 - 34 Mph Over Posted Limit 26594 Speeding: Radar 2 16601 Traffic Sign Violation 16605 Improper Lane Usage 26608 Failure To Report Accident 16624 Improper Lighting (one Headlight) 16633 Warning Ticket - Equipment Violations 16643 Other Equipment Violations (citations Issued) 16648 Improper Display Of Registration 1 16653 Failure To Yield: Private Road Or Drive 16683 Fictitious Or Altered Driver's License/id Card 16688 Page 15 of 28February 2024 Operations Report 257 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED MOTOR VEHICLE OFFENSES Expired Registration 16712 Speeding: Over 26 - 34 Mph Over Posted Limit 18563 Improper Passing 18575 Failure To Yield: Stop Sign 18586 Improper Lighting (driving Without Lights) 18593 Improper Lighting (no Taillights) 18594 Disobey Traffic Control Device 1 28619 39 15Total: Motor Vehicle Offenses OTHER OFFENSES Violation Of Order Of Protection 54387 Violation Order Of Protection 1 24387 Violation Of Stalking No Contact Order 14389 Domestic Dispute 14870 In-state Warrant 35081 Out-of-state Warrant 15082 Expunged Offense 27001 Violation Of Bail Bond 19175 7 10Total: Other Offenses SUSPICIOUS ACTIVITY Investigation Quasi-criminal 3 19100 Damage To Property: Non Criminal 19104 Neighborhood Trouble/neighbor Dispute 19105 Disturbance/disputes 19110 Nuisance/harassing Phone Calls 19118 6 2Total: Suspicious Activity LOST/FOUND PROPERTY Found Property 2 19246 2 1Total: Lost/Found Property SUICIDE & DEATH INVESTIGATIONS Death: Suspicious Circumstances 3 19432 Death: Other Sudden Death/bodies Found (death Investigation) 29438 5 1Total: Suicide & Death Investigations AGENCY ASSIST Assist: Ambulance 39083 3Total: Agency Assist CRISIS INTERVENTION Parent-juvenile: Crisis Intervention 19603 Mental Illness: Crisis Intervention 1 29604 Other: Crisis Intervention 19608 Child Abuse: Crisis Intervention 1 19612 Page 16 of 28February 2024 Operations Report 258 Active Cases and Warrants Listed by Primary Offense as of: March 28, 2024 02 - PENDING INVESTIGATION 15 - WARRANT/COMPLAINT ISSUED CRISIS INTERVENTION 3 4Total: Crisis Intervention OTHER INCIDENTS Other Investigations 19119 Wire Fraud 19125 Interfering With The Reporting Of Domestic Violence 29132 Released Vehicle/property 29325 Search Warrant 19331 Station Information 29507 Follow Up 19700 Welfare Check 29798 Fights, Riots, Brawls 19918 6 7Total: Other Incidents 221 231TOTAL Page 17 of 28February 2024 Operations Report 259 Closed Cases by Offense Administratively Closed Adult Arrest Juvenile Arrest February 2024 Closed Cases (by Disposition and Primary Offense) Victim Refusal to Cooperate Prosecution Declined Referred to Other Jurisdiction 1 Agency Assist 27 4 Animal Complaints 6 Assault 1 Battery 3 11 2 3 3 Citizen Assist 20 Controlled Substance Act 2 Criminal Damage & Trespass to Property 16 3 3 3 Crisis Intervention 57 1 Deadly Weapons 1 5 Deceptive Practices 6 3 3 Disorderly Conduct 3 3 Liquor Control Act Violations 3 Lost/Found Property 5 Motor Vehicle Offenses 29 18 Offenses Involving Children 3 Other Incidents 6 3 3 Other Offenses 14 11 3 Sex Offenses 3 2 Suicide & Death Investigations 2 Suspicious Activity 5 Theft 15 2 3 3 Traffic Crashes 17 1 232 65 7TOTAL 7 18 12 Page 18 of 28February 2024 Operations Report 260 PLAINFIELD POLICE DEPARTMENT Offense Reports 2022 2023 2024 Monthly Offenses Reported: February Motorist Assist 18519 1Total: BATTERY Aggravated Battery - Teacher Or School Employee - Great Bodily Harm Or Dangerous Weapon 10432 Aggravated Battery - Teacher Or School Employee - Minor Or No Injury - No Dangerous Weapon 3 30433 Aggravated Battery - Peace Officer, Policing Volunteer, Fireman, Security Ofc - Minor/no Injury - No Dangerous Weapon 1 2 10434 Aggravated Battery - Employee State Of Il, Local Govt, School District - Minor Or No Injury - No Dangerous Weapon 10439 Battery 5 5 60460 Domestic Battery 2 6 60486 10 16 16Total: Battery ASSAULT Aggravated Assault - Offense Based Only On Status Of Victim - Teacher Or School Employee 2 10513 Aggravated Assault - Offense Based On Use Of Firearm, Device, Or Motor Vehicle 10522 Assault 10560 4 1Total: Assault BURGLARY Burglary - Building 3 2 30610 Residential Burglary 1 10625 Burglary - Motor Vehicle 1 1 40760 4 4 8Total: Burglary THEFT Theft 30711 Theft Of Lost Or Mislaid Property 4 10805 Retail Theft - Alters, Transfers, Removes Label Or Price Tag And Attempts To Purchase At Less Than Full Retail Value 10810 Retail Theft - Removal Of Shopping Cart With Intent To Deprive Merchant Of Possession 10814 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Over $500 20815 Retail Theft - Permissive Inference - Concealment And Removal Of Merchandise Beyond Last Payment Station 2 20820 Theft - Obtains/exerts Unauthorized Control Over Property Of The Owner Less Than $500 5 6 10825 Page 19 of 28February 2024 Operations Report 261 2022 2023 2024 Monthly Offenses Reported: February THEFT Retail Theft - Taking Merchandise From Retail Establishment With Intent To Deprive Merchant Without Paying 13 7 100860 Identity Theft 1 2 21137 Theft - Obtained By Deception Control Over Property Of The Owner 3 11139 Internet Offenses - Online Theft By Deception 11146 22 26 20Total: Theft MOTOR VEHICLE THEFT Motor Vehicle Theft 2 2 10910 Recovered Stolen Vehicle 15084 2 2 2Total: Motor Vehicle Theft DECEPTIVE PRACTICES Deceptive Practices - General Deception 2 4 21110 Forgery 11120 Financial Institution Fraud 21121 Fraud In Transfer Of Real And Personal Property 11132 Possession Of Another's Credit/debit/id Card With Intent To Defraud Or Use/sell/transfer To Another Person 11151 Use Of Credit/debit Card As Security For Debt With Intent To Defraud Issuer Or Person Providing Item(s) Of Value 11165 Use Of Credit//debit Card With Intent To Defraud 11167 Use Of Credit/debit Card With Intent To Defraud 11167 Fraud 11191 Computer Fraud 11242 Disseminate Video/live Video Of Person In Their Residence W/out Permission Or From Remote Location 11266 Fictitious Or Unlawfully Altered Driver's License Or Permit 12491 4 9 7Total: Deceptive Practices CRIMINAL DAMAGE & TRESPASS TO PROPERTY Criminal Defacement Of Property 11305 Criminal Damage To Property 8 8 71310 Criminal Trespass To Real Property 1 2 31330 Criminal Damage To Government Supported Property 1 11340 Criminal Trespass To State Supported Land 11350 Criminal Trespass State Supported Property 1 11350 Criminal Trespass To Vehicles 11360 Criminal Trespass To Residence 11365 Trespass Warning 2 4 49375 13 16 18Total: Criminal Damage & Trespass to Property DEADLY WEAPONS Aggravated Unlawful Use Of Weapon 21411 Unlawful Possession Firearm/ammunition 11425 Page 20 of 28February 2024 Operations Report 262 2022 2023 2024 Monthly Offenses Reported: February DEADLY WEAPONS Report Of Lost Or Stolen Firearm 11445 Firearm Owner's Identification Card Required - Acquire Or Possess Firearm Ammunition 11461 2 3Total: Deadly Weapons SEX OFFENSES Criminal Sexual Assault 4 10260 Criminal Sexual Assault-victim Unable To Understand/unable To Give Consent 10262 Predatory Criminal Sexual Assault Child 10280 Sexual Exploitation Of Child 11544 Criminal Sexual Abuse - Sexual Conduct - Use Or Threat Of Force 1 11563 Public Indecency 31570 Criminal Sexual Abuse - Sexual Conduct - Offender Under 17 Yoa And Victim 9 To 17 Yoa 1 11571 Non-consensual Dissemination Of Private Sexual Images 21581 Child Pornography 11582 Aggravated Criminal Sexual Abuse - Family Member Under 18 Yoa 11593 6 6 7Total: Sex Offenses OFFENSES INVOLVING CHILDREN Endangering The Life Or Health Of A Child - Causes, Permits Or Places Child In Circumstances (family Related) 11711 Prohibition On Sale/possession Of Tobacco By Minors, Distribution To Any Person, Vending Machines, Etc. 11715 Possession, Sale To/from Minors - Tobacco Products 11715 Runaway (m.r.a.i.) 1 11740 Unattended Juvenile 19378 Possession Of Tobacco/minor 8 14 59910 11 16 6Total: Offenses Involving Children CANNABIS CONTROL ACT Possession Of Cannabis - More Than 10g But Less Than 30g 11810 Possession Of Cannabis - More Than 30g But Less Than 100g 1 31811 Possession Of Cannabis - More Than 100g But Less Than 500g 1 11813 Possession Of Cannabis 10gm Or Less (ordinance Or Civil Violation) 2 31814 Possession Of Cannabis - Less Than 10g (civil/ordinance Violation) 101814 Possession Of Cannabis - More Than 5,000g 11819 Manufacture, Deliver, Possess With Intent To Deliver Cannabis - More Than 30g But Less Than 500g 11824 4 9 11Total: Cannabis Control Act Page 21 of 28February 2024 Operations Report 263 2022 2023 2024 Monthly Offenses Reported: February CONTROLLED SUBSTANCE ACT Manufacture/delivery Controlled Substance 12010 Manufacture Of Controlled Substance 12011 Possess With Intent To Manufacture/deliver Controlled Substance 12013 Possession Controlled Substance 12020 Possession Of Controlled Substance 1 12020 Drug Overdose (misc/unknown) 19185 Drug Overdose (heroin) 19186 3 3 2Total: Controlled Substance Act LIQUOR CONTROL ACT VIOLATIONS Illegal Possession Alcohol By Minor 12220 Illegal Consumption Of Liquor By Person Under 21 Years Of Age 22230 Illegal Consumption Alcohol By Minor 12230 1 1 2Total: Liquor Control Act Violations DISORDERLY CONDUCT Harassment By Telephone - With The Intent To Threaten Any Person At Called Number 12820 Harassment By Telephone 22825 Harassment Through Electronic Communications 42826 Threaten Destruction Of School Or Violence, Death, Or Bodily Harm Against Persons At School, School Function, Or Event 2 1 22851 Disorderly Conduct - Actions Alarm Or Disturb Another Provoking Breach Of Peace 5 3 92890 7 5 17Total: Disorderly Conduct INTERFERENCE WITH PUBLIC OFFICERS Resisting Or Obstructing Peace Officer, Firefighter, Or Correctional Institution Employee 3 1 23711 Obstructing Justice 13730 3 2 2Total: Interference with Public Officers KIDNAPPING Unlawful Visitation Or Parenting Time Interference 14255 1Total: Kidnapping TRAFFIC CRASHES Accident: Hit And Run (property Damage) 36548 Accident: Personal Injury 4 36556 Accident: Non-injury 82 276557 Accident: Property Damage 11 16558 Accident: Village /city/county Property 26562 Accident: Private Property 46563 Accident: Hit And Run (personal Injury) 18527 Accident: Hit And Run (property Damage) 28528 Accident: Personal Injury 2 78536 Page 22 of 28February 2024 Operations Report 264 2022 2023 2024 Monthly Offenses Reported: February TRAFFIC CRASHES Accident: Non-injury 18 808537 Accident: Property Damage 1 118538 Accident: Village /city/county Property 18542 Accident: Private Property 48543 Accident: Leaving Scene Of Accident 38549 106 53 108Total: Traffic Crashes VEHICLE TOW Tow: Abandoned Vehicle 16723 1Total: Vehicle Tow PARKING Parking: All Other Violations 16300 Parking: Handicapped Violation 26304 Parking: In Fire Lane 26305 Parking: Overnight Prohibited/specific Hours 30 206310 Parking: Where Prohibited (sign Posted) 2 16312 Parking: Enforcement 1 18504 Parking: Handicapped Violation 18505 Parking: Left Wheel To Curb 28507 Parking: Over Sidewalk (blocking Sidewalk) 48509 Parking: Overnight Prohibited/specific Hours 10 2508511 Parking: Where Prohibited (sign Posted) 88513 Parking: Within 15ft Of Fire Hydrant 18517 36 41 259Total: Parking MOTOR VEHICLE OFFENSES Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 1 12410 Dui - Under The Influence Of Alcohol 92410 Dui - Under The Influence Of Alcohol 3 112411 Dui - Alcohol Concentration In Blood Or Breath 0.08 Or More 62411 Illegal Transportation Or Possession Of Alcoholic Liquor By Driver In Motor Vehicle 132430 Possession Adult Use Cannabis In Passenger Area Of Motor Vehicle - Driver 2 22435 Possession Adult Use Cannabis In Motor Vehicle Outside Approved Container - Driver 2 12436 Reckless Driving - Drives Vehicle With Willful Or Wanton Disregard For Safety Of Persons Or Property 12440 Leaving Scene Property Damage Accident 12447 Failure To Remain At The Scene Of A Vehicle Damage Accident 32447 Squealing Or Screeching Tires 12448 Street Racing - Engaging In Street Racing On Any Street Or Highway - Driver 1 12450 Speeding - Over Statutory Limit 1 3 122454 Improper Lane Usage 2 18 132455 Page 23 of 28February 2024 Operations Report 265 2022 2023 2024 Monthly Offenses Reported: February MOTOR VEHICLE OFFENSES Operation Of Vehicle Without Registration 122456 Operation Of A Vehicle With Cancelled, Suspended Or Revoked Registration 6 102460 Cancelled/suspended/revoked Registration 1 32460 Operation Of Uninsured Motor Vehicle 2 52 422461 Operation Of Motor Vehicle When Registration Suspended For Noninsurance 10 392462 Operation Vehicle W/suspended Registration (no Insurance) 212462 Improper Use Of Registration 12465 Improper Use Of Evidence Of Registration Or Certificate Of Title 2 12465 Operating A Motor Vehicle With No Valid License, Permit, Or Restricted Driving Permit 2 15 102470 Driving While Driver's License, Permit, Or Privilege To Operate Motor Vehicle Is Suspended Or Revoked 13 262480 Suspended/revoked Drivers License 2 142480 Driver And Passenger Safety Belts 22485 Driver And Passenger Required To Use Safety Belts 6 102485 Failure To Secure Child Under 8 Years In Appropriate Child Restraint System 42486 Failure To Secure Child 8 Yoa But Under 16 Yoa In A Safety Belt Or Child Restraint System 12487 Unlawful Use Of License Or Permit 12490 Aggravated Fleeing/attempting To Elude Peace Officer - Rate Of Speed At Least 21 Mph Over Speed Limit 12496 Use Of Electronic Communication Device On A Roadway 1 32506 Failure To Reduce Speed To Avoid Accident 3 16581 Failure To Signal 46584 Tire Violations 36592 Voided Tickets 06593 Speeding: Over 26 - 34 Mph Over Posted Limit 56594 Speeding: Over 35+ Mph Over Posted Limit 46595 Motor Fuel Tax Law-transport Fuel W/o A Motor Fuel Tax License 16601 Speeding: Radar 1 2056601 Speeding: Paced 16602 Too Fast For Conditions 116604 Traffic Sign Violation 76605 Traffic Signal Violation 16606 Improper Passing 16607 Improper Lane Usage 166608 Following Too Closely 16609 Improper Turn At Intersection 16611 Failure To Yield: Stop Sign 16620 Page 24 of 28February 2024 Operations Report 266 2022 2023 2024 Monthly Offenses Reported: February MOTOR VEHICLE OFFENSES Permit Unauthorized Person To Drive 16622 Failure To Report Accident 16624 Improper Lighting (driving Without Lights) 56630 Improper Lighting (no Taillights) 56631 Improper Lighting (one Headlight) 106633 No Valid Safety Test (sticker) 16635 Warning Ticket - Equipment Violations 1 56643 Other Equipment Violations (citations Issued) 16648 Other Moving Violations (citations Issued) 26649 Improper Display Of Registration 136653 Disobey Traffic Control Device (red Light) 26669 Driving In Wrong Lane 36677 Obstructed/tinted Window(s) 1 26685 Fictitious Or Altered Driver's License/id Card 16688 Improper Equipment 16699 Improper Turn 16700 All Other Traffic 26701 No Bumper 16705 Illegal Use Of Cell Phone While Driving 1 116707 Expired Registration 2 326712 Expired/invalid Registration 96715 Failure To Give Aid/information 17002 Failure To Reduce Speed To Avoid Accident 1 228558 Failure To Signal 4 58559 Voided Tickets 08562 Speeding: Over 26 - 34 Mph Over Posted Limit 6 28563 Speeding: Over 35+ Mph Over Posted Limit 28564 Speeding: Radar 147 1818569 Speeding: Paced 18570 Too Fast For Conditions 5 28572 Traffic Sign Violation 8 148573 Traffic Signal Violation 3 38574 Improper Passing 58575 Following Too Closely 18577 Improper Turn At Intersection 18578 Failure To Yield: Turning Left 2 58583 Failure To Yield: Private Road 28584 Failure To Yield: Stop Sign 4 28586 No Driver's License On Person 18590 Graduated License Violation(s) 18591 Improper Backing 18592 Improper Lighting (driving Without Lights) 4 38593 Page 25 of 28February 2024 Operations Report 267 2022 2023 2024 Monthly Offenses Reported: February MOTOR VEHICLE OFFENSES Improper Lighting (no Taillights) 5 28594 Improper Lighting (one Headlight) 7 218596 Muffler Violations 2 28597 No Valid Safety Test (sticker) 38598 Warning Ticket - Moving Violations 18604 Warning Ticket - Equipment Violations 18605 Failure To Notify Sos Of Address Change 18607 Improper Display Of Registration 5 268614 Disobey Traffic Control Device 38619 Disobey Traffic Control Device (red Light) 38619 Disobey Lane Control Sign 18623 Driving In Wrong Lane 18626 Obstructed/tinted Window(s) 7 88633 Illegal Texting While Driving 18643 Illegal Use Of Cell Phone: School Zone 18645 Improper Turn 1 18647 All Other Traffic 1 188648 Illegal Use Of Cell Phone While Driving 2 88654 Expired Registration 29 1148656 Expired/invalid Registration 2 68659 Defective Windshield, Side Or Rear Window 19162 29 835 661Total: Motor Vehicle Offenses CITIZEN ASSIST Lock Out 34 28 199031 Found Bicycle 19068 Abandoned Vehicle 19908 35 28 20Total: Citizen Assist MISSING PERSONS Missing Person: Adult Male 19064 Missing Person: Adult Female 19065 1 1Total: Missing Persons OTHER OFFENSES Violation Of Order Of Protection 24387 Violation Order Of Protection 24387 Domestic Dispute 11 10 134870 In-state Warrant 5 11 115081 Expunged Offense 117001 27 25 24Total: Other Offenses SUSPICIOUS ACTIVITY Loud Noise Complaint 29058 Investigation Quasi-criminal 1 19100 Suspicious Auto 19101 Page 26 of 28February 2024 Operations Report 268 2022 2023 2024 Monthly Offenses Reported: February SUSPICIOUS ACTIVITY Suspicious Noise 19102 Suspicious Person 19103 Damage To Property: Non Criminal 2 19104 Disturbance/disputes 3 19110 Nuisance/harassing Phone Calls 19118 Suspicious Circumstances 29356 Suspicious Incident 19357 7 6 5Total: Suspicious Activity LOST/FOUND PROPERTY Lost Articles 1 19061 Found Articles 1 39062 Lost Driver's License/plates 2 39063 Found Property 19246 4 8Total: Lost/Found Property SUICIDE & DEATH INVESTIGATIONS Suicide Attempt: By Cutting 19413 Suicide Attempt: By Drugs 1 19414 Death: Natural Causes 1 19431 Suicide Threat: Crisis Intervention 29607 4 1 2Total: Suicide & Death Investigations AGENCY ASSIST Assist: Fire Department 2 19001 Assist: State Police 19003 Assist: Other Police Department 1 49004 Assist: Other Government Agency 1 29005 Assist: Ambulance 6 2 49083 8 5 11Total: Agency Assist ANIMAL COMPLAINTS Dog Bite: Home 19201 Dog Bite: Occupational 19202 Dog Bite: Public 19203 Stray Dogs/leash Law 2 3 49209 Stray Other Animals 19210 Animal (found)1 39215 Destroy Injured Animal 19220 Animal Citation (cat Or Dog)19230 Dog Leash Law 19907 8 5 7Total: Animal Complaints CRISIS INTERVENTION Transportation Of Mental Cases 1 39301 Domestic Trouble: Crisis Intervention 2 29600 Parent-juvenile: Crisis Intervention 2 1 39603 Page 27 of 28February 2024 Operations Report 269 2022 2023 2024 Monthly Offenses Reported: February CRISIS INTERVENTION Mental Illness: Crisis Intervention 10 20 259604 Alcohol: Crisis Intervention 19606 Protective Custody Abuse/neglected: Crisis Intervention 19609 Child Abuse: Crisis Intervention 19612 Deliquent Minor: Crisis Intervention 19613 Runaway: Crisis Intervention [juvenile Problems]19637 School: Crisis Intervention [juvenile Problems]19638 16 27 32Total: Crisis Intervention OTHER INCIDENTS Evidence/property Duties 29099 Remove Subject/unwanted Subject (no Arrest)19138 Local Ordinance Violation (other)1 29154 Released Vehicle/property 19325 Threats 39366 Harassment 2 1 19367 Station Information 2 4 19507 Welfare Check 5 39798 Fights, Riots, Brawls 2 2 69918 Service Of Order Of Protection 1 3 29933 9 18 18Total: Other Incidents 381 1167 1278TOTAL *On 02/17/2023 and 10/12/2023 the Department made changes to many of the reportable offense codes (UCR) as required by the FBI and State of Illinois. This will explain some offenses use a different set of codes. 14300 S. Coil Plus Drive, Plainfield, Illinois 60544-7704 Main Office # (815) 436-6544 Executive Office Fax # (815) 436-9681 Page 28 of 28February 2024 Operations Report 270