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Home My Public Portal About20150309 - Elementary School Building Committee - Meeting Minutes Hopkinton Public Schools 89 Hayden Rowe – Hopkinton MA 01748 Hopkinton Elementary School Building Committee Training Room, Hopkinton Fire Station, 73 Main Street, Hopkinton, MA March 9, 2015 5:30 p.m. Vice Chair Mike Shepard called the meeting to order at 5:35 p.m. Attendees: Mike Shepard, Vice Chair Rob Nickerson, Clerk Pam Waxlax Jon Graziano arrived 5:40 John Weaver Dave Daltorio (non-voting) Dr. Cathy MacLeod (non-voting) arrived 5:40 Quorum present (5 voting Members). Absent: Joe Markey, Chair, John Mosher, Kelly Knight (non-voting), Lauren Dubeau (non-voting) Norman Khumalo (non-voting), Ralph Dumas (non-voting) Public Attendees: Meeting Televised by HCAM.TV Also present: Tim Bonfatti from Compass Project Management, Inc. I. Community Input: None at this time. II. Approval of Minutes MOTION: Ms. Pam Waxlax moved to approve the HESBC meeting minutes dated February 26, 2015 as amended, seconded by Mr. John Weaver. Voted: 4-0-1. Mike Shepard Abstained. III. Review and Approve on Payment of Invoices MOTION: Ms. Pam Waxlax moves to approve the invoice #CPM44-07, from Compass Management, Inc., dated February 28, 2015 in the amount of $7,105.05 for Owner Project Management professional services, seconded by Mr. John Weaver. Voted: 5-0-0 MOTION: Ms. Pam Waxlax moves to approve the invoice #0000003, from Drummey Rosane Anderson (DRA), Inc. dated March 4, 2015 in the amount of $33,000.00 for Architectural Professional services, seconded by Mr. John Weaver. Voted: 5-0-0 IV. MSBA Communications Update Mike Shepard gave a report on the meeting that took place March 3, 2015 with the MSBA to discuss enrollment. Hopkinton representatives at the meeting were Dr. Cathy MacLeod, Jon Graziano, Mike Shepard, Tim Bonfatti and James Barrett. The original enrollment certification number of 355 was the agenda and it was noted that the MSBA seldom revisits enrollment discussions after the approved certification. The Hopkinton school department provided revised information regarding to enrollment. The MSBA reviewed all information submitted and was willing to readjust the enrollment number. The Hopkinton and MSBA representatives agreed to revise the enrollment to 395 students. The MSBA Board will need to approve this revision and allow the Town of Hopkinton to continue with the feasibility process, rather than going back to the project invitation phase. The MSBA asked for assurance that the Town of Hopkinton will accept this new number. The MSBA Board is scheduled to meet on 3/25/15. MOTION: Ms. Pam Waxlax moved to approve the revised enrollment number of 395 as well as to authorize the necessary parties to sign the Certification, seconded by Mr. Rob Nickerson. Voted: 5-0-0. V. Property Acquisition Town Counsel has drafted the conditional Purchase & Sales instruments needed for the three sites. CPM has requested items to review but has not received them as of yet. VI. Schedule Update and Next Meeting Dates 3/24/15: HESBC Meeting will be held at the High School Library at 6:30PM. 3/28/15: Community Forum at the Center School Gymnasium 9:00am-11:00am Snow date: 3/30/15 7pm-8:30pm. 3/31/15: HESBC Meeting will be held at the Town Hall Room 216 at 6:30PM. MOTION: Mr. John Weaver motions to adjourn at 6:05 PM, seconded by Ms. Pam Waxlax. Voted: 5-0-0 Respectfully Submitted, Laureen Westman Assistant Project Manager Compass Project Management, Inc.