HomeMy Public PortalAboutCapital Planning Committee -- 2013-01-14 Minutes1
Capital Plan Committee
Town Hall __ _ _
l
January 14, 2013 J�
Minutes
The meeting was called to order at 4:09P.M.
Present: Lisa Souve, Lisa Vitale, John Dickson and Charles Sumner. Also attending was
,i Or. Richard Hoffmann, John O'Reilly, Barry Schofield and Donna Kalinick.
f
Not Present: Don Poole
i
r. Hoffman stated that the Regional School District does not have large capital projects
1 r FY14, but they will have some for FY15. This year, the Regional School District is
asking for a 2.5% increase on capital maintenance allocations over the $459,000
request of the past years. John O'Reilly stated that this plan was adopted by the
Regional School Committee last week. The middle school requests include $60,000 for
I technology and requests for security updates. The High School requests include
$99,143 for technology infrastructure, which is for wireless technology. The majority of
-! the technology requests are to replace aging computers. There is also a technology
request for the administration building, which will be used to secure the equipment.
There are fewer requests this year as the schools will use this time to catch up on
projects that have already been approved and for which money has been appropriated.
The committee also reviewed items 'funded by other sources' which consisted of repairs
rioted on the Capital Asset Assessment Study by Habeeb &Associates. In FY16 there is
a $108,000 allotment, the majority of which would be used to make the administrative
1 building MAAB compliant, including an elevator to the second floor. Also including in
funded by other sources is $413,00 in FY15 for replacing siding on the high school and
I1,450,000 in FY15 to replace the rubber roof at the middle school. There was a brief
discussion on moving the administrative building to the Middle School, but that area is
how used for special education classes. There is $400,000 capital request in FY16, for
Nauset Regional High School, in technology and this would be for a 1:1 computer ratio
program; a computer or iPad for every student in the high school. John O'Reilly gave
1 an explanation of the process that the School Committee used to prioritize the list of
I items from the Habeeb report, the factors that they took into consideration when
Prioritizing and the fact that they do not expect everything on the list to be completed,
1 but they did want to show what is needed. In reviewing the middle school requests, it
was noted that the middle school will be completing its wireless project this year. Lisa
ouve asked if there was any program at the High School that could help subsidize the
repaving of the parking lot. Mr. O'Reilly stated that there may be a plan in terms of
j
beach parking during the summer.
I
For the Elementary Schools, there is a request in FY14 for $50,000 for Eddy & Stony
Brook HVAC plumbing/electrical maintenance and repairs. Once the new HVAC system
project is completed, there will only need to be a $15,000 for annual maintenance in
Capital Plan Review Minutes Page 1
January 14, 2013
1
1
that line item. In regards to the Eddy School roof& HVAC replacement Dr. Hoffman
stated that MSBA has released a statement of interest and he should know in a week or
two if the School Committee can apply for a grant for the project at this time. It is
flikely that the amount for the HVAC maintenance and repairs may need to be increased
rom $50,000 to $75,000. It was decided that the committee should put two million to
replace the Eddy School roof/HVAC system in FY15 and $50,000 in FY14 in order to go
but to design. The amount for the replacement of the generator/underground tank at
the Eddy School is $5,000, so it can be removed from the capital plan as it is under
$10,000. The request for carpet/tile replacement is for both elementary schools and
' there should be $25,000 in FY15, $15,000 in FY16, $30,000 in FY17 and $15,000 in
4 PY18. For the playground replacement at the Eddy School the amount listed in the
capital plan, in FY14, should be $360,000 as that is the total cost. The $100,000 that
Was in the capital plan is the amount that the Town would be asked for. Donna Kalinick
3 gave an update on the status of the playground project at the Eddy School. Mr. Sumner
suggested doing the playground project in phases. The $10,000 in FY17 to replace the
wood veneer gym/cafe doors and the $20,000 for school maintenance equipment in
FY16 can be removed from the Eddy School capital plan. $30,000 was added to FY16
for finishing the gym floor at the Eddy School. There is also $90,000 for security
upgrades in FY14 for both schools. The following items were added to the Eddy School
Capital plan; $40,000 for shingle replacement in FY17, $35,000 for cafeteria tables in
l Y18 and a request for a truck with a plow in FY15 for $22,000 for both schools.
In reviewing Stony Brook, there should be a request to replace the telephone system in
IY15 for $40,000. In regards to the window replacement project at Stony Brook, Mr.
Summer would like to appropriate $90,000 in FY14 and $100,000 in FY15. The School
like to start replacing the uni-vents in the classrooms in FY16. Both the
replacement of the cafeteria and gym floors have been pushed up from FY17 to FY16.
The $75,000 for the cafeteria tables in FY16 was removed as they were replaced in
FY13 for $35,000.
x ,approval of meeting minutes was moved to the January 16 meeting.
1 Lisa Vitale moved to adjourn at 5:48 pm, Lisa Souve second. The vote was unanimous
A The next meeting is on January 16, at 4:00 P.M.
Respectfully Submitted,
Susan Broderick
Administrative Assistant
Town Administrator's Office
t
I Capital Plan Review Minutes Page 2
Xanuary 14, 2013
1