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Home My Public Portal AboutMinutes-11/20/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: November 20, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: November 16, 2018 (website & front entry of City Hall) Mayor: Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session – 6:00 PM A. Roll Call The City of Tiffin City Council met in a work session at the Tiffin City Hall Council Chambers on November 20, 2018. Mayor Berner called the meeting to order at 6:03PM. Upon roll being called the following members were present: Mike Ryan, Jim Bartels, Al Havens, Peggy Upton. Absent: Eric Schnedler. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff and others. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Bartels. All ayes, moiton carried. C. Discussion and Review of Updated Recreation Center Survey Discussion: Allen, Shive Hattery provided the updated survey and Council discussed moving forward on the next step. D. Discussion and Review of Capital Improvements Plan Disucssion: City Administrator Doug Boldt discussed today we will update the CIP and wait until next meeting to approve the update. Mayor Berner requested that the Original Town Urbanization PH 2/3 move to FY 20-21 instead of FY 19-20. Minimize the construction hassle and helps to consolidate to one bond issue. Adding Stop Lights to the Kimberlite Ext & Turn Lanes project and moving it to FY 20/21. Also moving North Park Rd to ust South of Oakdale Blvd Project move to FY 23/24 and will get federal funding from MPO. Also moving the HWY 6 Turn Lanes to FY 23/24. Adding hard surface to Park Rd Bridge south but will discuss further when this is expected. Sanitary Sewer to Annexation area needs to add $200,000 to be reimbursed by Developer. Drill Well and Water Tower are two projects that need to be added to the CIP and also add the City PW Shed. E. Discussion and Review of Monthly Clerk/Treasurer’s Report Discussion: City Clerk Ashley F. Discussion of the two Trees on Roberts Ferry Road on West end of Ridgeway Heights Discussion: Duane Musser, Watts Group discussed with Council regarding the two trees. Due to the topogrohy with future urbanization and line of sight the trees may cause issues. City Council Agenda Page 1 of 6 G. Questions from Council Members regarding items on the Regular City Council Agenda H. Other Business I. Adjournment Motion to adjourn by Bartels. Second by Ryan. All ayes, work session adjourned at 7:05 PM A. Call to Order – 7:00 PM B. Roll Call The City of Tiffin City Council met in a regular session at the Tiffin City Hall Council Chambers on November 20, 2018. Mayor Berner called the meeting to order at 7:06PM. Upon roll being called the following members were present: Mike Ryan, Jim Bartels, Al Havens, Peggy Upton. Absent: Eric Schnedler. Other members present: City Administrator Doug Boldt, City Clerk Ashley Platz, City Engineer Ben Carhoff, City Attorney Crystal Raiber and others. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Bartels. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled 2. Lonny Pulkrakek – Johnson County Sheriff – Annual Review and Report – This year the increase $2 per hour. Making it just under $5000 more annually. Discussion on when Tiffin needs to begin entertaining starting it’s own Police Department. Currently contracting with Johnson County Sheriff is still the best option. Leut Brian Adolph – provided City Administrator with data with traffic counts and stops on the problem streets that cause the most complaints. No other public present. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Clerk/Treasurer’s Report Motion to approve the Consent Agenda which includes Council Minutes and Clerk/Treasurer’s Report by Ryan. Second by Havens. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for the Notice of Intent to Commence a Public Improvement, the Forevergreen Road Construction Project a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing for the Notice of Intent to Commence a Public Improvement, the Forevergreen Road Construction Project by Upton. Second by Ryan. City Council Agenda Page 2 of 6 Roll Call: Upton, Bartels, Havens, Ryan. Absent: Schnedler. All ayes, Public Hearing opened at 7:28 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing for the Notice of Intent to Commence a Public Improvement, the Forevergreen Road Construction Project by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan. Absent: Schnedler. All ayes, Public Hearing closed at 7:28 PM H. Ordinance Approval/Amendment 1. I. Resolutions for Approval 1. Resolution 2018-108 – A Resolution Approving the Public Improvement, the Forevergreen Road Construction Project and Retaining an Engineer, Appraiser and Attorney Motion to approve 2018-108 – A Resolution Approving the Public Improvement, the Forevergreen Road Construction Project and Retaining an Engineer, Appraiser and Attorney by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan. Absent: Schnedler. All ayes, motion carried. 2. Resolution 2018-109 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan No action move to next meeting. 3. Resolution 2018-110 – A Resolution to Set a Public Hearing Date to Dispose of Public Property Located Immediately North of 210 Railroad Street, Tiffin, Iowa Motion to approve Resolution 2018-110 – A Resolution to Set a Public Hearing Date to Dispose of Public Property Located Immediately North of 210 Railroad Street, Tiffin, Iowa by Havens. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan. Absent: Schnedler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 11-20-18 VENDOR INVOICE DESCRIPTION AMOUNT 3E ELECTRICAL ENGINEERING & EQ GENERATOR REPAIR 761.61 ACTION SEWER & SEPTIC SERVICE SEWER SERVICES 290.00 ALLIANT ENERGY TIFFIN STREET LIGHTS 15945.17 ANN ROSS OCTOBER CLEANING 525.00 ANN ROSS SEPT/OCT/NOV MILEAGE 128.40 BANKERS TRUST COMPANY 2012A - PRINCIPAL 250.00 BUSINESS RADIO SALES MALE CONNECTOR INSTALLED 5.00 CHEM-SULT SODIUM HYPOCHLORITE - WATER 998.91 CHEM-SULT SODIUM HYPOCHLORITE - WATER 515.00 City Council Agenda Page 3 of 6 CLEAR CREEK AMANA HIGH SCHOOL CCAHS YEARBOOK SPONSORSHIP 100.00 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS 1014.50 CUSTOM HOSE AND SUPPLIES 2.5' MILL HOSE AND CLAMP 818.26 DATA TECHNOLOGIES BILLING & LICENSING MODULE 1410.00 DATA TECHNOLOGIES ANNUAL LICENSE & SUPPORT FEE 5150.28 DORSEY & WHITNEY LLP 2017-18 SRF SANITARY SWR PROJ 13500.00 GOODWIN LAW OFFICE LEGAL FEES 250.00 HART FREDERICK CONSULTAN ENGINEERING FEES 99298.50 HOLLAND, MICHAEL, RAIBER LEGAL FEES 6263.00 HOLLAND, MICHAEL, RAIBER LEGAL FEES 196.00 IOWA DEPT OF AGRICULTURE COMMERCIAL APPLICATOR LICENSE 15.00 IOWA DEPT OF REVENUE-SALES TAX SALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1078.82 IPERS IPERS 1129.53 JAY-PLATZ, ASHLEY OCTOBER-NOVEMBER MILEAGE EXP 327.00 JOHN DEERE FINANCIAL SPRAY PAINT 377.81 JOHNSON COUNTY RECORDER RECORDING FEES 56.00 JOHNSON COUNTY REFUSE INC RECYCLING 22671.00 JOHNSON COUNTY SHERIFF NOVEMBER POLICE PROTECTION 8944.00 LINN COUNTY REC ELECTRIC ACCOUNTS 883.18 LL PELLING ORIG TOWN URBAN - PAY EST 2 157297.91 LOWES BUSINESS ACCOUNT COPPER ADAPTOR 1063.29 MORGANS SERVICE SERVICE KUBOTA 128.55 MORGANS SERVICE SERVICE KUBOTA 100.00 MORGANS SERVICE OIL CHANGE/FILTER 151.99 MORGANS SERVICE PEF 21.00 NET-SMART INC MONTHLY WEB HOSTING 25.00 NORTH LIBERTY LEADER PUBLISHING 501.85 PRESS-CITIZEN MEDIA LEGAL PUBLIC OF ST 27.58 QUILL PRINTER INK REPLACEMENT 129.00 RIVER PRODUCTS 1' ROADSTONE 207.11 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 739.36 STATE HYGIENIC LAB WATER TESTING SUPPLIES 533.00 TALLGRASS BUSINESS RESOURES OFFICE SUPPLIES 11.16 TALLGRASS BUSINESS RESOURES PAPER TOWELS 125.62 TALLGRASS BUSINESS RESOURES DISHWASHER DETERGENT 16.49 THE DEPOT TIFFIN FUEL BUILDING OFFICIAL 35.94 THE TRUCK SHOP VEHICLE REPAIRS 623.86 US CELLULAR CELL PHONES 463.62 USA BLUE BOOK WATTS RPZ BACKFLOW 637.04 USA BLUE BOOK HACH BOD BUFFER 417.78 USA BLUE BOOK HACH DPD 4 206.46 City Council Agenda Page 4 of 6 VISA HILLS BANK CREDIT CARDS 402.74 VISA HILLS BANK CREDIT CARDS 890.85 VISA HILLS BANK CREDIT CARDS 14.99 VISA HILLS BANK CREDIT CARDS 313.96 ZEP SALES & SERVICES AEROSOL 631.79 ZEP SALES & SERVICES CITRUS FOAM 88.89 ZIMMERMAN, JONAS COMMRCL APPLCTR CERT 35.00 **** PAID TOTAL ***** **** SCHED TOTAL ***** 350413.75 ***** REPORT TOTAL ***** 350413.75 CLAIMS BY FUND 001-GENERAL 32808.78 110-ROAD USE TAX 6120.48 200-DEBT SERVICE 1045.52 310-CAP TRAILS PROJ 855.00 312-ROBERTS FERRY CAP PROJ 13850.00 317-2016 VILLAGE DR EXP 737.50 320-ROUNDABOUT HWY6/PARK RD 40896.00 321-ORIG TOWN URBAN 168.232.91 322-TRAFFIC LIGHTS HWY6/IRELAND 1135.00 332-SRF WTR QUALITY 13500.00 600-WATER 14272.55 610-SEWER 7217.76 614-WWTP EXP PROOJ 27071.25 670-RECYCLING 22671.00 2. Consideration of Pay Estimate #5 – Vieth Construction – Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 3. Consideration of Pay Estimate #8 – Portzen Construction – Motion to Approve by Ryan. Second by Havens. All ayes, motion carried. 4. Discussion and Consideration of Appropriating Annual TIF Debt Certification and Council Action as Needed Motion to approve Appropriating Annual TIF Debt Certification by Havens. Second by Bartels. All ayes, motion carried. 5. Discussion and Consideration of Annual Urban Renewal Report for FY 2017-2018 and Council Action as Needed Motion to approve Annual Urban Renewal Report for FY 2017-2018 by Upton. Second by Ryan. All ayes, motion carried. City Council Agenda Page 5 of 6 L. Reports to be Received/Filed 1. October Johnson County Sheriff’s Activity Report M. Reports from City Personnel 1. Mayor’s Report – MPO meeting update – New scoring system but rankings remains the same. Coralville trail is moving forward as long as the DOT doesn’t interfere. 2. City Council Reports – Street lights in Oringial Town. 3. Director of Public Work’s Report – Water Tower lights are not up yet. 4. Building Official’s Report – Noting to report. 5. City Engineer’s Report - Paving on Roberts Ferry Rd, working on moving watermain and waiting on good weather to pave. Continuing paving Saturday if weather allows. Road will be rocked and open to thru traffic, but would still recommend using alternate roads due to construction. 6. City Attorney’s Report - Developers Agreement for th 7. City Administrator’s Report – Election Dec 18 at City Hall so moving to the Library. Meeting with the DOT on the interchange and provided Council with update. Park Rd bridge will be removed no earlier than 7/2020 and no later than 12/2020. (get update from doug) N. Adjournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:07 PM _______________________ November 20, 2018 Ashley Platz, City Clerk City Council Agenda Page 6 of 6