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Home My Public Portal AboutMinutes-11/6/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Springmier Community Library – Tiffin Middle School, 311 West Marengo Road, Tiffin, Iowa 52340 Date/Time: November 6, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: November 2, 2018 (website & front entry of City Hall) Mayor : Steven Berner City Administrator: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Work Session – 6:00 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Work Session on Tuesday, November 6, 2018 at 6: p.m. at Springmier Library located at the Clear Creak Amana Middle School. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Eric Schnedler, Absent: Mike Ryan. Also present: City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Attorney Bob Michael, City Engineer Ben Carhoff and other present. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Second by All ayes, motion carried. C. Discussion and Review of Recreation Center Survey and Method of Distribution Council discussed the survey and added in additional questions. D. Discussion and Review of Capital Improvements Plan Brief discussion on adding Forevergreen Road Project to the CIP. Further discussion will be done at next work session. E. Discussion and Update on the SRF Water Sponsored Projects Jack Burnham with Hart-Fredrick Consultants presented information regarding the Water Sponsored project and the soil restoration projects like what North Liberty offers. F. Discussion of Upgrade to Water Meter Reading System Discussion regarding the water meter system upgrade and its need. G. Questions from Council Members regarding items on the Regular City Council Agenda H. Other Business I. Adjournment Motion to adjourn by Schnedler. Second by Upton. All ayes, work session adjourned at 7:00 PM City Council Agenda Page 1 of 7 Council Meeting A. Call to Order – 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on Tuesday, November 6, 2018 at 7:00 p.m. at Springmier Library located at the Clear Creak Amana Middle School. Mayor Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Eric Schnedler. Absent: Mike Ryan. Also present: City Administrator Doug Boldt, City Clerk Ashley Platz, Public Works Director Brett Mehmen, Building Official Brian Shay, City Attorney Bob Michael, City Engineer Ben Carhoff and other present. C. Agenda Additions/Agenda Approval D. Communications and Reports: 1. Unscheduled Johnson County – Deputy Adolph – nothing new to report, increase in patrol for bus violations Toby Trail – 810 Redbird Run – questions regarding the status of Roberts Ferry Road Project. Brianna Wilkerson – Introduced as the City’s new Part-time Office Assistant E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve the Consent Agenda with the City Council Minutes by Bartels Second by Schnedler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Ordinance No. 2018-443 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10 Prairie West Addition, Tiffin, Johnson County, Iowa and as Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-443 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-1B to R-6 for Lot 10 Prairie West Addition, Tiffin, Johnson County, Iowa and as Legally Described Herein by Bartels. Second by Schnedler. Roll Call: Ayes: Bartels, Havens, Schnedler, Nay: Upton. Absent: Ryan. The third and final reading approved. 2. Ordinance No. 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-444 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-1E to R-1C, R-1D and R-2 for 2964 James Avenue, Tiffin, Johnson County, Iowa and as Legally Described Herein by Schnedler. Second by Bartels. Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan. All ayes, third and final reading approved. City Council Agenda Page 2 of 7 I. Resolutions for Approval 1. Resolution 2018-104 – A Resolution Authorizing the Transfer of Funds Motion to approve Resolution 2018-104 – A Resolution Authorizing the Transfer of Funds by Schnedler. Second by Bartels. Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan. All ayes, motion carried. 2. Resolution 2018-105 – A Resolution Approving Final Plat of Prairie Village – Part 1 Motion to amend Resolution 2018-105 – A Resolution Approving Final Plat of Prairie Village – Part 1 by changing the Resolution Number to 2018-106 by Havens. Second by Upton. All ayes, motion carried. Motion to approve Amended Resolution 2018-106 – A Resolution Approving the Final Plat of Prairie Village – Part 1 by Havens. Second by Bartels. Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan. All ayes, motion carried. 3. Resolution 2018-106 – A Resolution Approving the Escrow Agreement for Prairie Village – Part 1 Motion to amend Resolution 2018-106 – A Resolution Approving the Escrow Agreement for Prairie Village – Part 1 by changing the Resolution Number to 2018-105 by Havens. Second by Bartels. All ayes, motion carried. Motion to approve Amended Resolution 2018-105 – A Resolution Approving the Escrow Agreement for Prairie Village – Part 1 by Havens. Second by Bartels. Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan. All ayes, motion carried 4. Resolution 2018-107 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan Motion to amend Resolution 2018-107 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan to include the Forevergreen Road Construction Project by Bartels. Second by Upton. All ayes, motion carried Motion to approve the amended Resolution 2018-107 – A Resolution Approving the Updating of the City of Tiffin’s Capital Improvement Plan to include the Forevergreen Road Construction Project by Upton. Second by Schnedler Roll Call: Bartels, Havens, Schnedler, Upton. Absent: Ryan. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 11-6-18 VENDOR INVOICE DESCRIPTION AMOUNT City Council Agenda Page 3 of 7 80/380 COMMERCE PARK, LLC 4 FOOT OVERSIZING VILLAGE DR 165,920.99 ADVANCED BUSINESS SYSTEMS BW & COLOR TONER 228.05 AERO RENTAL CONCRETE VIBRATOR RENTAL 44 AG VANTAGE FS DIESEL FUEL 2,607.72 ALL FLAGS NEW FLAG/FLAG POLE CITY HALL 2,204.35 ALLIANT ENERGY UTILITIES 13,482.59 BANKERS TRUST COMPANY 2012A - PRINCIPAL 250 BOBCAT OF IOWA CITY FREIGHT PARKS 58.01 CARGILL INC SALT FOR WATER PLANT 4,570.17 CEDAR VALLEY HUMANE SOCIETY STRAY ANIMAL CARE 9/30/18 130 CHEM-SULT SODIUM HYPOCHLORITE - WATER 585 CORE & MAIN WATER METERS 4,769.64 CORE & MAIN WATER METERS 5,016.02 CORE & MAIN WATER METERS 666.73 CORE & MAIN WATER METERS 5,352.06 CRYSTAL CLEAR WATER CO SEWER TESTING SUPPLIES 65 CULLIGAN WATER TECH WATER COOLER 11/01 - 11/30 86.8 DATA TECHNOLOGIES FORTE PAYMENT SYSTEM 1,142.50 FUTURE LINE HYDRAULICS, INC ISOA 3/4' MALE BODY 13.94 GAZETTE COMMUNICATIONS PUBLICATIONS 15.35 GRACE EXCAVATION CONTRACT MOWING 3,055.00 GRACE EXCAVATION CONTRACT MOWING 4,480.00 GRACE EXCAVATION CONTRACT MOWING 2,240.00 HARRYS CUSTOM TROPHIES OFFICE NAME PLATES 86.69 HARRYS CUSTOM TROPHIES DESK NAME PLATES 32.29 HAWKEYE TITLE 210 RAILROAD ST SALE 216 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 164.28 HOLLYWOOD GRAPHICS ENDLOADER DECAL VINYL 106.5 IOWA CITY READY MIX, INC 4000 PSI CONCRETE 428.75 IOWA CITY READY MIX, INC 4000 PSO CONCRETE 305 IOWA DEPT OF REVENUE-SALES TAX SALES TAX 66.76 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA ONE CALL DIGGING PROTECTION 140.9 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 82 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL JONAS GLOVES 527.27 JOHNSON COUNTY REFUSE INC RECYCLING 90 LENOCH & CILEK ACE - IOWA CITY KITCHEN TOWELS X4 119.8 MASTER BUILT CONCRETE CROELL AVE INTAKE 2,975.00 MATHESON TRI-GAS,DEPT.#3028 ACETYLENE 116.85 MID-AMERICAN ENERGY NATURAL GAS 228.07 MRS APPRAISALS APPRAISALS 1,000.00 NEUMILLER ELECTRIC INC. 60' WATER SERVICE BORE 1,200.00 PORTZEN CONSTRUCTION WWTP PH2 PAY EST 7 709,874.22 City Council Agenda Page 4 of 7 PSC DISTRIBUTION SS WALL CLEANOUT COVER 80.04 RIVER PRODUCTS 1' ROADSTONE 1,034.26 RSM US PRODUCT SALES LLC ACCOUNT SELF SERVICE 1,481.00 RSM US PRODUCT SALES LLC CISCO SMART NET NBD WARRANTY 1,174.00 RSM US PRODUCT SALES LLC NETWORK SUPPORT 660 RSM US PRODUCT SALES LLC SEPTEMBER CYCLE CHARGES 110 RSM US PRODUCT SALES LLC BARRACUDA 390 RENEWAL 2,302.00 SCHIMBERG CO HYMAX CPLG 6.42 GSKT 595.92 SCHIMBERG CO MJ TEE/STANDARD 572.26 SOLON STATE BANK F350 REVENUE LOAN 795.52 STEVE'S ELECTRIC 230 2ND ST 789.28 TAK9 DRONE SERVICE 1/2 DATY 425 TALLGRASS BUSINESS RESOURES BSHAY KEYBOARD 61.45 TALLGRASS BUSINESS RESOURES STENO PADS 53.7 TALLGRASS BUSINESS RESOURES ENVELOPES 16.75 THE TRUCK SHOP REPLACE BRAKES, REAR OF TRUCK 1,299.00 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 11,068.75 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS 316.09 USA BLUE BOOK FOLDING HANDLE PLATFORM CART 155.05 WELLMARK MEDICAL INSURANCE 6,621.29 **** PAID TOTAL ***** **** SCHED TOTAL ***** 966,242.15 ***** REPORT TOTAL ***** 966,242.15 Claims By Fund 001-GENERAL $32,707.26 110-ROAD USE TAX $8,049.43 112-EMPLOYEE BENEFITS $3,443.06 200-DEBT SERVICE $1,045.52 315-CAP PROJ PARKS $1,000.00 317-2016 VILLAGE DR EXP $165,920.99 321-ORIG TOWN URBAN $1,005.28 600-WATER $35,747.62 610-SEWER $7,358.77 614-WWTP EXP PROJ $709,874.22 670-RECYCLING $90.00 2. Consideration of Special Events Application for Corridor Market – Holiday Edition – Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 3. Consideration of Change Order #2 – Portzen Construction – Motion to Approve by Havens. Second by Schnedler. All ayes, motion carried. City Council Agenda Page 5 of 7 4. Consideration of Pay Estimate #7 – Portzen Construction – Motion to Approve by Upton. Second by Schnedler. All ayes, motion carried. 5. Consideration of Change Order #2 – LL Pelling – Motion to Approve by Bartels. Second by Upton. All ayes, motion carried. 6. Consideration of Pay Estimate #2 – LL Pelling – Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. 7. Consideration of Change Order #3 – Vieth Construction – Motion to Approve with only four working days instead of the requested eight by Havens Second by Upton. Ayes: Upton, Bartels, Schnedler. Nays: Havens motion carried. 8. Discussion and Consideration of Clear Creek Amana High School Yearbook Sponsorship and Council Action as Needed Motion to approve a $100 sponsorship for the Clear Creek Amana High School Yearbook by Upton. Second by Havens. All ayes, motion carried. 9. Discussion and Consideration to Approve Bid to Remove House at 111 and 113 West Third Street and Council Action as Needed rd Motion to approve Freeman Construction’s bid to remove the house at 111 & 113 W 3 Street, Tiffin, IA 52340 and all trash and debris by Bartels. Second by Havens. All ayes, motion carried. 10. Discussion and Consideration of Professional Services Agreement with MMS for the Forevergreen Road Construction Project and Council Action as Needed Motion to approve the professional services agreement with MMS for the Froevergreen Road Construction Project by Bartels. Second by Havens. All ayes, motion carried. 11. Discussion and Consideration of Proposal from Core & Main for Upgrade of Water Meter Reading System and Council Action as Needed Motion to approve the of Proposal from Core & Main for Upgrade of Water Meter Reading System Havens. Second by Schnedler. All ayes, motion carried. 12. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Upton. Second by Bartels. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, adjourned into closed session 8:01 pm City Council Agenda Page 6 of 7 Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 21.5.j for Potential Real Estate Purchase by Upton. Second by Havens. Roll Call: Bartels, Havens, Ryan, Schnedler, Upton. All ayes, adjourned into open session 8:13 pm No action taken out of closed session. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor’s Report – Report in the Newsletter 2. City Council Reports – No reports. 3. Director of Public Work’s Report – Tower Lights should be on soon. 4. Building Official’s Report – MVA in town with the USPS Mail deliver vehicle. 5. City Engineer’s Report – Provided Council with an itemized list of projects with updates. 6. City Attorney’s Report – Nothing to report. 7. City Administrator’s Report – Meeting w the Intern program with the University and what projects we can have them assist with. Johnson County Affordable housing meeting. N. Adjournment Motion to adjourn by Schnedler. Second by Upton. All ayes, meeting adjourned at 8:14 PM ________________________ November 6, 2018 Ashley Platz, City Clerk City Council Agenda Page 7 of 7