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HomeMy Public PortalAbout2002/10/10 OCTOBER 10, 2002 An Agenda Meeting of the Mayor and Council of the Borough of AGENDA MEETING Carteret proceeding the Regular Meeting of October 17, 2002 was held on October 10, 2002, Municipal Court/Police Facility, 230 Roosevelt Avenue, Carteret, New Jersey. The following were noted present: NOTED PRESENT Mayor James A. Failace Councilmember Par/si " Reiman Rios Santoro " Sosnowski Also noted present was Borough Attorney Robert Bergen. Noted absent was Councilmember Sohayda. NOTED ABSENT Statement of Meeting Notice was mailed to the Home News Tribune, STATEMENT OF The Star Ledger and posted on the bulletin board on October 4, 2002. MEETING NOTICE To Address Governing Body: TO ADDRESS GOVERNING BODY aj 3oroughEngineer THE BOROtlGH ENGINEER Councilmember Santoro interrupted the Borough Engineer and said she is already getting calls and people are saying they are getting policed. They need better supervision; they need someone out on that street during the day. They better make arrangements and they know whom they need to contact. The Borough Engineer said they had a number of police officers on the projects and they have contractors working in a few different areas. Councilmember Santoro said they are also getting calls and a few at the last minute where they are saying there is nobody there and then (inaudible) called in and that is because it has never been requested for that comer. We have a lot of Borough work going on and she knows that they ~re requesting extra workers and extra police officers. They are not requesting it for every street comer. If that is the case, it is going to be shut down for the day. If they don't put the request in ahead of time so we can man it, it's not going to happen. The Borough Engineer told the Councilwoman that she was correct and they did fail to notify. We sent a letter to the company telling them __ that they must follow their schedule. STATUS REPORT- STATUS REPORT OCTOBER 10~ 2002 a) Harrison Avenue Pump Station - work is complete and the SANITARY SEI/ER contractor is currently addressing punchlist items. The new pump PROJECTS (COI~I'T) station is fully operational. b) Roosevelt Avenue Pump Station - all contract work is complete and the contractor is completing punchlist items. The final payment certificate was submitted that day. He said he would like that to be on the next Agenda, that is item 3D. c) Roosevelt Avenue Pump Station - Control Replacement- the contracts have been prepared and a pre-construction meeting held for the project. They are waiting for a progress schedule from the contractor work should be starting within the next two weeks. Project should be completed by December. Councilmember Santoro asked the Borough Engineer what the final amount was. The Borough Engineer replied that the final amount was $170,000.00. It is a lump sum contract so there is no final change order. Councilmember Santoro asked him if he felt comfortable that everything has been met. The Borough Engineer replied yes and he is going to file for inspection (inaudible). The Borough Attorney asked if the Borough Engineer received the Maintenance Bond. The Borough Engineer replied yes. Just so you are all aware, we work very closely with the Sewer Department Superintendent, Mike Camevale to make sure he is satisfied with any of these projects. d) Annual Emergency Services Contracts - per the Council's authorization, they are going to prepare contract documents for public bid for a 12 month emergency service contract. The plans and specs for public bid should be completed by the end of October. e) Sewer Manhole Rehabilitation Contract - per the Council's authorization they are proceeding to investigate and develop contract documents for the rehabilitation of various sewer manhole throughout the Borough. They anticipate the completion of plans and specs for public bid some time in mid November. Councilmember Santoro asked what happened to the Hill District, what is the status on that? __ The Borough Engineer replied that the Hill District is completed. The preliminary design (inaudible). We have presented that before to you and as soon as they let him know they are ready to discuss it he will make the presentation at one of the meetings. Councilmember Santoro asked if they were ready to do that. We all know the problems with the Hill District. Do you want to do it at the next Agenda or a Regular Meeting? OCTOBER 10, 2002 COMMENDATIONS: Police Officers Craig and Renda COMMENDATIONS Police Officers Denton, Kitz and Hart Councilmember Santoro said the First Aid is also involved in the Police Officers getting Kitz and Hart, correct? Councilmember Rios said he didn't know if she had mentioned at one point... Councilmember Reiman said just to find out and add them on. PUBLIC HEARING 10/17/02: Green Acres Applications - PUBLIC HEARING a) Pond Restoration at Carteret Park b) Arthur Kill Waterfront Recreation Facility Councilmember Parisi asked if the Green Acres application was for the Pond Restoration. We are obviously looking to see if we can get money from Green Acres first. COMMENTS Councilmember Reiman said the applications have been submitted, this is just a public hearing. The Municipal Clerk said this is a public heating on the application. RESOLUTIONS: RESOLUTIONS 1. Directing the Issuance of Various Raffle Licenses. 2~ Refund of Tax and/or Sewer User Fees. 3. Authorizing Various Contractors to Perform Rehabilitation of Homes Pursuant to COAH Regulations. Councilmember Santoro said the one that they Tabled last week on the two family that it is alright to allow up to one thousand per unit on a two family after $40,000.00. COMMENTS Councilmember Par/si said he thought the Council (inaudible). Mayor Failace said they have done that with a number of two families in the past. Municipa'. Clerk Kathleen Barney said that is what they gave today. Mayor Failace said they certainly have done one and two families over the course of the RCA money. Councilmember Santoro asked if they were allowed, as a town, to set a policy saying that we want a one or two family or what the practice Mayor Failace replied yes. 4. Property Tax Cancellation. RESOLUTIONS (CONTINIJED) 5 OCTOBER 10~ 2002 Councilmember Reiman said they want to move the stuff that was stored in the Community Center, the books and documents. Those sort of things. Mayor Failace asked why they were not going to use it as a place where citizens could go look at these things? Councilmember Santoro asked what they are planning to do with that building. Mayor Failace replied that they were always under the impression that it pertained to the library. If we sell it the money should go to the library. Councilmember Reiman said when (inaudible) Borough Hall they could use it as some type of storage. The offices could be moved there temporally. The Borough Attorney said it has to be as the Mayor said. He said he DISCUSSION has never seen the deed.. Councilmember Reiman said the Board of Trustees, The Municipal Clerk, the Tax Assessor, none of them have the deed. The Borough Attorney said when you get down to deciding what you want to do we could then spend the money on a title company and go down and pull the deed. He said he has seen a resolution and the wording was obviously copied from a pretty old deed. Councilmember Santoro asked what does the deed say? Borough Attorney Robert Bergen replied that it is restricted for library purposes. Councilmember Santoro said for what? Would the Historical Society go under the library? Councilmember Reiman said it will have a bookshelf, it is a library annex. You can call it what you want. The Borough Attorney said the problem is that you have five or six different entities who will want to use that facility. They might put a partial library in there and they will all fit but you have to decide which o~e you want. You can't give it to everybody and they all want to use it. Councilmember Reiman said one is an official body of the Borough and the others are private groups. The Borough Attorney said whatever you do it needs to be a public building with library related services. Mayor Failace said it sounds like a good idea... Councilmember Santoro said if we do it and stress one room open for public access. 7 OCTOBER lO, 2002 Councilmember Reiman reported that the proposal for the Social Services/Welfare, the County will take over November 1st. He then said he would imagine that the other aspects should be discussed in BIJSINESS TO BE Closed Session. Earlier in the year they received the additional funding ADDED for the Community Development Block Grant. We need to put on a resolution authorizing the bid specs on a new Senior Bus. That was part of the funding that we used. The CDBD board approved it and so did this Council approved it. Mayor Failace said they are putting an air conditioner in and are making it wider. They told the Mayor he would have to sit in it to try it. Councilmember Reiman said a few months ago that might have been a good one.. Mayor Failace said no, they said the same thing last week. Councilmember Reiman said they want to make sure that it has a handicapped lift. The Borough Attorney said they had to authorize receipt of bids for a new Senior Citizen Handicapped accessible bus. Councilmember Santoro said she had a few things to discuss. She received a letter from the Police Department regarding Leffert Street. She said she spoke to the Borough Engineer and he said no problem so she would like to add that (inaudible). Mayor Failace asked if that was in reference to the parking hours. Councilmember Santoro said it is the parking hours, it's the turn radius only, not the whole length of the street. It is just one hundred feet. We'll have signs posted. She asked that someone notify someone that they are (inaudible). Councilmember Reiman asked if this was done by Ordinance. There is a cost associated every time we do something. He then asked if they are paying for the Ordinance. Councilmember Santoro asked Councilman Reiman if he was asking them to pay. Councilmember Reiman said he did not think the taxpayers should pay to change a road parking for a business. It would only be cost of publicizing and advertising. He then asked if they can do that legally. Sergeant McFadden said right now they lock the gates so it would help __ (inaudible). Councilmember Santoro said that was a private road so we'll ask about that later. Councilmember Reiman asked if they could require that. The Borough Attorney said no, but they could if he would like to make a donation on behalf of the Borough. 9 OCTOBER 10, 2002 Mayor Failace said he thought it was a great idea. Councilmember Santoro said she had another thing she wanted to discuss about the phone lines. She said she received a question today where phone lines were shut off in juvenile. (the Mayor interrupted and said the lines in his office were also shut off) Councilwoman Santoro then asked who was the company in Tennessee that gave us a list of phone lines. They were ordered to shut off phone lines at a savings of three hundred a month. Councilmember Reiman replied that there was no order to shut phones off. A Councilmember was authorized (inaudible), Councilwoman Santoro. Councilmember Santoro said this came back and was told that they did it. Councilmember Reiman asked if the Council ever approved any of this. Councilmember Santoro replied no, it was just shut off. COMMENTS Councilmember Reiman said to just get it back on and find out why. There was a company that came in to do an audit of all the phone lines to see where they went, what offices they were in. There wa~ a loud discussion at this time and they were inaudible. Councilmember Santoro said they need to find out who they are so they can bring them back in. Mayor Failace said it has been about three months. He said he has two lines in his office that have been cut off. Councilmember Santoro said they need to find out who to contact and do something about this. Mayor Failace said "3801"and "3807" He said he would use "3807" to call out so that if anyone was calling in on "3801" he wouldn't miss the call. Counciltncmber Santoro said they just need to find out who to contact and get them back in. Councilmember Parisi said the council never approved anything. Councilmember Santoro said that was why she was shocked because she didn't know where this came from but they need to bring them back in. Mayor Failace said they gave them authorization to review the... Councilmember Parisi said assuming it was the company that ordered it shut off... 11 OCTOBER lO, 2002 Councilmember Santoro said they wanted to know if they could just be automatic or do they make the request every year. The Borough Attorney asked if they meant they were automatically ftmded through the budget or do they want to get their draw down. Councilmember Rios asked if they need to officially give us a written request. Mayor Failace said they should request the money on a yearly basis since we do it every year. The Borough Attorney said it is up to them if they want them to. You set the budget so if you want to put the money in there for the budget they don't need to ask for it. If you put it as part of your budget process but it makes sense, so it doesn't slip up between the cracks that they send you a letter. Councilmember Rios said he would rather see that. Not to break anybody's chops but .. He then asked the Municipal Clerk to send a letter to he First Aid, attention Mary. The Borough Attorney asked if (inaudible) send out budget request. COMMENTS Councilmember Santoro said they also wanted to know the draw on it. They were concerned that at different times but this year they received it on time in July. There is a specific time when they receive this money... The Borough Attorney said that this should be worked out with Patrick DeBlasio in terms of how much they get during the period of the temporary budget versus when they finally were rid of the final budget. Councilmember Santoro said maybe they should have Patrick reach out to them. The Borough Attorney said he is assuming that Patrick gives them 25% sometimes and gives them the rest after the budget... Councilmember Rios asked the Borough Attomey (inaudible). The Borough Attorney replied yes, another resolution Thursday awarding the contract. Councilmember Santoro said they were also concerned and we extended that we would advise them who our billing company was going to be, if they so choose to reach out to them. The Borough Attorney said he already spoke to the billing company about whether they will be willing to do it so that as of now they will only be billed for the calls that you submit. If you want to allow the First Aid to become part of it that is something they would certainly consider. Councilmember Santoro said okay and they did extend that courtesy to them. 13 OCTOBER 10, 2002 under us or join in addition to us as part of the Municipal JIF. They have twenty six school boards and other municipalities. Councilmember Santoro said what they are doing is basically telling them who we use and (inaudible). Councilmember Reiman said we have put them in contact with ... Councilmember Santoro interrupted Councilman Reiman and asked whom do they want to use to contact them. Councilmember Reiman replied that Dave Baulken from O'Gorman & Young who brought us into the County, we have his number and he has ours. Councilmember Santoro asked the Municipal Clerk if she would send it so that it would be official from them to know who it is. What she thought was that they were given the option ... Councilmember Reiman said according to the County JIF joining would be a significant savings for them. The Borough Attorney said it makes sense for them to contact Brian and work it out between themselves. Some procedure where by in case DISCUSSION there was an emergency they would have access to the (inaudible). CONTINUED Councilmember Sohayda asked what would happen if their rigs go down, does that fall under the same category.. Mayor Failace said he would think that was considered an emergency. The Borough Attorney said they need to sit down with Brian and work out... Councilmember Rios said if they are going to have a standard operating procedure for our people ...(inaudible). Councilmember Santoro asked if they needed to do that. Do we need to adopt anything about putting the EMT'S under the Fire Department? The Borough Attorney said he would like to get it up and running in case you want to change it. We should adopt this policy and procedures that he has developed pursuant to the ordinance, but be sure that every thing that he has written down works well for him. He doesn't want to change anything then we should adopt by ordinance. Councilmember Rios asked if that was putting the cart before the horse. Having the ordinance done before the ... Councilmember Santoro interrupted Councilman Rios and said that seems to be a major concern on what the protocol is, who is primary on the scene, who is the chain of command... The Borough Attorney said nothing is changing except Rural Metro is leaving and our people are taking over for them. 15 OCTOBER 10, 2002 the owner and give him some suggestions to resolve it and if not, we'll go to court. Mayor Failace said it is sad that it has to take so long. Councilmember Rios said yes and it is not fair to the people who live there. He then said he had something to discuss in Closed Session in reference to personnel. Councilmember Parisi said he had a couple of questions raised at the Office of the Disabled meeting. One of the concerns they had was they thought there might be a possibility of a cross walk by Burger Express and The Bus Stop which is across from the Turnpike entrance. Mayor Faqace said they can have the Borough Attomey send a letter The Borough Attorney said they won't get DOT approval for midblock crossing but (inaudible) comer and walk down. If it is coming to the middle of the block you won't get approval from the DOT. It has to be comer to comer. Councilmember Parisi then spoke about the Zoning laws. It was brought up at the last meeting about changing the Zoning Laws. So, how do we do it? Councilmember Reiman replied a revision of the Master Plan. COMMENTS Councilmember Santoro asked what the status was of the Master Plan. She said she knew they talked about it and we were supposed to put money aside for it. Were we going to do that? Councilmember Reiman said potentially it can be funded over five years. It is outside the budget ... Councilmember Santoro interrupted Cotmcilman Reiman and said right now towards the end of the year we might have excess money in the ... Councilmember Reiman spoke about the Master Plan and was inaudible Councilmember Santoro said that would help the schools. A lot of the time the school has to come before the Zoning Board so if we change it and put the schools in the right place, they would not even have to come before the .... Mayor Failace addressed Councilmember Parisi and told him that was a good point and we do need to look at that soon. Councilmember Parisi said he knew they needed to have a DPW meeting but with conflicting schedules. He then asked if they would be available Tuesday or possibly Wednesday in the late afternoon. He then told the rest of the Council that when they know they should let him know when they are available. The rest of the information he has is for closed session, personnel. 17 OCTOBER 10, 2002 the full membership present, the meeting was adjourned at ADJOURNED approximately 8:59 P.M. Respectfully submitted, Municipal Clerk KMB/apm 19