The URL can be used to link to this page

Home My Public Portal AboutMinutes-5/18/2018 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: May 15, 2018 – 7:00 PM Web Page: www.tiffin-iowa.org Posted: May 11, 2018 (website & front entry of City Hall) Mayor : Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Eric Schnedler D. of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton _______________________________________________________________________ Call to Order – 5:33 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a special council meeting May 15, 2018 at 5:33 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton (, Eric Schnedler, Mike Ryan. Absent: Jim Bartels. Other present City Administrator Doug Boldt, City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, Planning & Zoning Commission Member Luther Parker. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels, Second by Ryan. All ayes, motion carried. C. Presentation of Grove Park OPD – Faselt Team Discussion: Johns Faselt, Developer/Owner presented a 3D computerized rendering of the proposed development along with the aerial view of the topography of how the buildings look with the neighboring community. Faselt answered questions and concerns from Council regarding sidewalk connectivity, commercial lots, building aesthetics and screening. Council recommends that the Grove Park install sidewalk that can connect to Kimberlite and the trail system. Upton Left at 6:40 PM D. Discussion and Review of Updated Comprehensive Plan Discussion: Building Official Brian Shay continued review of the update of the Comprehensive Plan beginning with the Land Use section. E. Discussion and Review of Commercial Business Districts and Table C Ordinance Discussion: F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adjournment Motion to adjourn by Schnedler. Second by Ryan. City Council Agenda Page 1 of 7 All ayes, meeting adjourned at 7:02 PM COUNCIL MEETING A. Call to Order – 7:00 PM B. Roll Call 7:06 Peggy Upton (Arrived at 7:16 PM) C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Havens. All ayes, motion carried. D. Communications and Reports: Johnson County Sheriff - Noting from Council. Speeding on RFR at top of Hill. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes Motion to approve Consent Agenda which includes Council Minutes and Special Council Minutes by Ryan. Second by Schnedler. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Ireland Avenue/Highway 6 Traffic Signal Project a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on Proposed Plans, Specifications, Form of Contract and Estimate of Cost for the Ireland Avenue/Highway 6 Traffic Signal Project by Havens. Second by Bartels. Roll Call: Havens, Bartels, Schnedler, Ryan. Absent: Upton. All ayes, opened at 7:10 PM Discussion: Nothing received at City Hall, No public Present. Motion to close by Bartels. Second by Schnedler Roll Call: Havens, Bartels, Schnedler, Ryan. Absent: Upton. All ayes, closed at 7:11 2. Public Hearing on Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years a. Close Public Hearing and Proceed to H-4 Motion to open Public Hearing on Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years by Schnedler. Second by Bartels City Council Agenda Page 2 of 7 Roll Call: Havens, Bartels, Schnedler, Ryan. Absent: Upton. All ayes, opened at 7:14PM Discussion: Nothing received at City Hall, No public Present. Motion to close by Ryan. Second by Schnedler. Roll Call: Havens, Bartels, Schnedler, Ryan. Absent: Upton. All ayes, closed at ___ Upton arrived at 7:16 PM 3. Public Hearing on Updated City of Tiffin 2018 Comprehensive Plan a. Close Public Hearing and Proceed to I-3 Motion to open Public Hearing on Updated City of Tiffin 2018 Comprehensive Plan by Bartels. Second by Ryan. Roll Call: Upton, Havens, Bartels, Schnedler, Ryan. All ayes, opened at 7:17 PM Discussion: Nothing received at City Hall, No public Present. Jason Wilkerson – Concerns with sidewalks at Grove Park. Lindsey Harsman – Dogwood – Fire and Public Safety requested to be in comp plan Tonya Reed – Dogwood – Fire and Public Safety requested to be in comp plan. Motion to close by Ryan. Second by Upton. Roll Call: Upton, Havens, Bartels, Schnedler, Ryan. All ayes, closed at 7:24 H. Ordinance Approval/Amendment 1. Ordinance No. 2018-434 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Lot 12, Park Place City Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-434 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from C-2B to C-1B for Lot 12, Park Place City Center – Part One, Tiffin, Johnson County, Iowa and Legally Described Herein by Havens. Second by Ryan. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes third and final reading approved. 2. Ordinance No. 2018-435 – An Ordinance Amending the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2018-435 – An Ordinance Amending the City of Tiffin Zoning Ordinance to Allow for the Sale of Consumer Fireworks by Upton. Second by Schnedler. Roll Call: Upton, Havens, Bartels, Schnedler. Nay: Ryan. All ayes third and final reading approved. 3. Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Molly Clubb – 402 Dogwood – Concerns with water tower and multi-family and commercial to the north of her property. Why isn’t they City recommending single family homes instead of commercial and multi-family. City Council Agenda Page 3 of 7 Lyndsey Harsman – 408 Dogwood – Concerns with her backyard wanting to see farm fields, silos and barns. Wanting the small town feel, and doesn’t want to growth and feel they should move out of Tiffin. Karie Zuhansic – Concerns with multi-family near her home. Chad Stewart – 400 Dogwood – concerns with the growth and is the development necessary. Brandon Faulkcon – 1700 Croell Ave. - Traffic concerns with the development on Croell. Brandon Clubb – 402 Dogwood – Water tower concerns. Tonya Reed – Dogwood Ln – Moved from North Liberty to Tiffin because of the growth. Adam Spansic – Dogwood – Can Forevergreen Rd be moved north? Motion to deny Ordinance No. 2018-436 – An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, for Parcels A – L, Andersen Addition, Tiffin, Johnson County, Iowa and Legally Described Herein by Havens. Second by Bartels. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes, second reading DENIED. 4. Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2018-437 – An Ordinance Granting to MidAmerican Energy Company, its Successors and Assigns, the Right and Non-Exclusive Franchise to Acquire, Construct, Erect, Maintain and Operate in the City of Tiffin, Iowa, a Natural Gas System and to Furnish and Sell Natural Gas to the City and its Inhabitants and Authorizing the City to Collect Franchise Fees for a Period of 25 Years by Ryan. Second by Bartels. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes first reading approved. 5. Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve with an amendment Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C by Havens. Second by Upton. Discussion C-1B & C-1S – Section 6 - Storing explosives in apartments – should be removed and not allowed. All ayes, motion to amend approved. Motion to approve amended Ordinance No. 2018-433 – An Ordinance Amending the Zoning Code of the City of Tiffin, Iowa, to Update the Commercial Business Districts and Table C by Upton. Second by Ryan. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes first reading approved. I. Resolutions for Approval City Council Agenda Page 4 of 7 1. Resolution 2018-046 – A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the Ireland Avenue/Highway 6 Traffic Signal Project Motion to approve Resolution No. 2018-046 – A Resolution Approving Plans, Specifications, Form of Contract and Estimate of Cost for the Ireland Avenue/Highway 6 Traffic Signal Project by Ryan. Second by Bartels Roll Call: Havens, Bartels, Schnedler, Ryan. Absent: Upton. All ayes, motion carried. 2. Resolution 2018-047 – A Resolution to Award Bid for the Ireland Avenue/Highway 6 Traffic Signal Project Motion to approve Resolution No. 2018-047 – A Resolution to Award Bid to Price Industrial for the Ireland Avenue/Highway 6 Traffic Signal Project by Ryan. Second by Upton. Roll Call: Havens, Upton, Ryan, Bartels, Schnedler. All ayes, motion carried. 3. Resolution 2018-048 – A Resolution Approving the Updated City of Tiffin 2018 Comprehensive Plan Motion to table until next meeting Resolution No. 2018-048 – A Resolution Approving the Updated City of Tiffin 2018 Comprehensive Plan by Havens. Second by Upton. All ayes, motion carried. 4. Resolution 2018-049 – A Resolution Approving the Preliminary Plat for Park Place City Center – Part Two Motion to approve Resolution No. 2018-049 – A Resolution Approving the Preliminary Plat for Park Place City Center – Part Two by Havens. Second by Bartels. Roll Call:, Bartels, Schnedler, Upton, Havens, Ryan. All ayes, motion carried. 5. Resolution 2018-050 – A Resolution Authorizing Entering into an Agreement with Park Place City Center – Part Two for a Developer’s Agreement Motion to amend Page 3 – should state North & East and F- May with Council approval by Upton. Second by Ryan. All ayes, motion carried. Motion to approve Resolution No. 2018-050 – A Resolution Authorizing Entering into an Agreement with Park Place City Center – Part Two for a Developer’s Agreement by Ryan Second by Bartels. Roll Call: Upton, Havens, Ryan, Upton, Havens, Bartels, Schnedler. All ayes, motion carried. 6. Resolution 2018-051 – A Resolution to Enter into a Conservation Easement Agreement Motion to approve Resolution No. 2018-051 – A Resolution to Enter into a Conservation Easement Agreement by Havens. Second by Bartels. Roll Call: Upton, Havens, Ryan, Bartels, Schnedler. All ayes, motion carried. City Council Agenda Page 5 of 7 7. Resolution 2018-052 – A Resolution Approving the Closure of North Park Road from June 4, 2018, to July 28, 2018, for the Construction Centered around Park Road and Park Place Motion to approve Resolution No. 2018-052 – A Resolution Approving the Closure of North Park Road from June 4, 2018, to July 28, 2018, for the Construction Centered around Park Road and Park Place by Ryan. Second by Upton. Discussion: TifFun Creek Fest will be on July 28, 2018. Roll Call: Ryan, Bartels, Schnedler, Upton, Havens. All ayes, motion carried. 8. Resolution 2018-053 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Reconstruction of Park Road Motion to approve Resolution No. 2018-053 – A Resolution to Authorize the Mayor and City Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Reconstruction of Park Road by Bartels. Second by Ryan. Roll Call: Schnedler, Upton, Havens, Ryan, Bartels. All ayes, motion carried. 9. Resolution 2018-054 – A Resolution Approving the City of Tiffin to enter into a License Agreement and a Construction and Maintenance Agreement with the Iowa Interstate Railroad, LTD for an At-Grade Crossing at Mehmen Avenue Motion to approve Resolution No. 2018-054 – A Resolution Approving the City of Tiffin to enter into a License Agreement and a Construction and Maintenance Agreement with the Iowa Interstate Railroad, LTD for an At-Grade Crossing at Mehmen Avenue by Ryan. Second by Schnedler. Roll Call: Havens, Ryan, Bartels, Schnedler, Upton. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried 2. Consideration of Pay Estimate #3 (Final) – Woodruff Construction – Motion to Approve by Ryan. Second by Havens. All ayes, motion carried 3. Consideration of Pay Estimate #2 – Portzen Construction, Inc. – Motion to Approve by Havens. Second by Ryan. All ayes, motion carried City Council Agenda Page 6 of 7 4. Discussion and Consideration to Proceed with Automated Garbage and Recycling Process and Prepare new Contract for Services for the City of Tiffin and Council Action as Needed Discussion: Council discussed the feedback from residents, reviewed proposals. Representative from Republic Services spoke about every other week recycling. ABC Services – Sara – gave background of ABC services and experience in the local community. Johnson County Refuse – Steve – servicing Tiffin since 1996. Luke Hruby – Tiffin Resident – recommends having weekly recycling. Motion to approve to proceed with Automated Garbage and Recycling Process and Prepare new Contract for Services with Johnson County Refuse for the City of Tiffin by Schnedler. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor’s Report – Nothing. 2. City Council Reports – New Flag Pole. Timber Ridge Trail washing out and requesting trail to connect the stub trails on Blue Jay and Redbird. 3. Director of Public Work’s Report – Splash Pad opened today. 4. Building Official Report – Nothing to report 5. City Engineer’s Report - DOT push back to a November letting instead of September, which isn’t going to affect the project timeline. Urbanization is out to bid. Roberts Ferry Rd contract is sent out. DOT Trail Ph 5 Claim reimbursement submitted. Prairie Village roads are in, waiting on fiber optic to connect to HWY 6. Traffic Signalization at Deerview & HWY 6 – we meet two out of the nine warrants. 6. City Attorney’s Report – Nothing to report. th 7. City Administrator’s Report – Bike Rack from Coralville Rotary. June 5 meeting will be held in the library due to voting. IaCMA awarded $710 stipend for the National City Managers Meeting. N. Adjournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 10:08 PM ___________________________ May 15, 2018 Ashley Platz, City Clerk City Council Agenda Page 7 of 7