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HomeMy Public PortalAbout2022 CRS Max Consultants AgreementPROFESSIONAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF KEY BISCAYNE AND CRS MAX CONSULTANTS, INC. THIS AGREEMENT (this "Agreement") is made effective as of the l `{ day of , 2022 (the "Effective Date"), by and between the VILLAGE OF KEY BISCAYNE, FLORIDA, a Florida municipal corporation, (the "Village"), and CRS MAX CONSULTANTS, INC., a Florida corporation (hereinafter, the "Consultant"). WHEREAS, the Village desires certain professional consulting services for the Village's Community Rating System (CRS) Verification Visit; and WHEREAS, the Consultant will perform services on behalf of the Village, all as further set forth in the Proposal dated February 2, 2022; attached hereto as Exhibit "A" (the "Services"); and WHEREAS, the Consultant and Village, through mutual negotiation, have agreed upon a fee for the Services; and WHEREAS, the Village desires to engage the Consultant to perform the Services and provide the deliverables as specified below. NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Consultant and the Village agree as follows: 1. Scope of Services. 1.1. Consultant shall provide the Services set forth in the Proposal attached hereto as Exhibit "A" and incorporated herein by reference (the "Services"). 1.2. Consultant shall furnish all reports, documents, and information obtained pursuant to this Agreement, and recommendations during the term of this Agreement (hereinafter "Deliverables") to the Village. 2. Term/Commencement Date. 2.1. The term of this Agreement shall be from the Effective Date through one (1) year thereafter, unless earlier terminated in accordance with Paragraph 8. Additionally, the Village Manager may renew this Agreement for one (1) additional one (1) year period on the same terms as set forth herein upon written notice to the Consultant. 2.2. Consultant agrees that time is of the essence and Consultant shall complete the Services within the term of this Agreement, unless extended by the Village Manager. Contract No. Page 1 of 10 3. tompensation anu Payment 3.1. Compensation for Services provided by Consultant shall be in accordance with the Proposal attached hereto as Exhibit "A." Consultant shall be compensated a flat rate, lump sum fee in the amount of $24,750.00, contingent upon the Village's designation as a Class 6 CRS Community. Should the Verification Visit result in a Class 7 CRS rating, the Consultants total maximum lump sum fee shall not exceed $17,750.00. 3.2. Consultant shall deliver an invoice to Village no more often than once per quarter detailing Services completed and the amount due to Consultant under this Agreement. Fees shall be paid in arrears each quarter, pursuant to Consultant's invoice, which shall be based upon the percentage of work completed for each task invoiced. The Village shall pay the Consultant in accordance with the Florida Prompt Payment Act after approval and acceptance of the Services by the Village Manager. 3.3. Contractor's invoices must contain the following information for prompt payment: 3.3.1. Name and address of the Consultant; 3.3.2. Purchase Order number; 3.3.3. Contract number; 3.3.4. Date of invoice; 3.3.5. Invoice number (Invoice numbers cannot be repeated. Repeated invoice numbers will be rejected); 3.3.6. Name and type of Services; 3.3.7. Timeframe covered by the invoice; and 3.3.8. Total value of invoice. Failure to include the above information will result in the delay of payment or rejection of the invoice. All invoices must be submitted electronically to payables@keybiscayne.fl.gov. 4. Subconsultants. 4.1. The Consultant shall be responsible for all payments to any subconsultants and shall maintain responsibility for all work related to the Services. 4.2. Consultant may only utilize the services of a particular subconsultant with the prior written approval of the Village Manager, which approval may be granted or withheld in the Village Manager's sole and absolute discretion. Contract No. Page 2 of 10 5. 6. Village's Responsibilities. 5.1. Village shall make available any maps, plans, existing studies, reports, staff and representatives, and other data pertinent to the Services and in possession of the Village, and provide criteria requested by Consultant to assist Consultant in performing the Services. 5.2. Upon Consultant's request, Village shall reasonably cooperate in arranging access to public information that may be required for Consultant to perform the Services. Consultant's Responsibilities; Representations and Warranties. 6.1. The Consultant shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a consultant under similar circumstances. If at any time during the term of this Agreement or within two (2) years from the completion of this Agreement, it is determined that the Consultant's Deliverables or Services are incorrect, not properly rendered, defective, or fail to conform to Village requests, the Consultant shall at Consultant's sole expense, immediately correct its Deliverables or Services. 6.2. The Consultant hereby warrants and represents that at all times during the term of this Agreement it shall maintain in good standing all required licenses, certifications and permits required under Federal, State and local laws applicable to and necessary to perform the Services for Village as an independent contractor of the Village. Consultant further warrants and represents that it has the required knowledge, expertise, and experience to perform the Services and carry out its obligations under this Agreement in a professional and first class manner. 6.3. The Consultant represents that is an entity validly existing and in good standing under the laws of Florida. The execution, delivery and performance of this Agreement by Consultant have been duly authorized, and this Agreement is binding on Consultant and enforceable against Consultant in accordance with its terms. No consent of any other person or entity to such execution, delivery and performance is required. 7. Conflict of Interest. 7.1. To avoid any conflict of interest or any appearance thereof, Consultant shall not, for the term of this Agreement, provide any consulting services to any private sector entities (developers, corporations, real estate investors, etc.), with any current, or foreseeable, adversarial issues in the Village. 8. Termination. 8.1. The Village Manager, without cause, may terminate this Agreement upon five (5) calendar days' written notice to the Consultant, or immediately with cause. 8.2. Upon receipt of the Village's written notice of termination, Consultant shall immediately stop work on the project unless directed otherwise by the Village Manager. Contract No. Page 3 of 10 8.3. In the event of termination by the Village, the Consultant shall be paid for all work accepted by the Village Manager up to the date of termination, provided that the Consultant has first complied with the provisions of Paragraph 8.4. 8.4. The Consultant shall transfer all books, records, reports, working drafts, documents, maps, and data pertaining to the Services and the project to the Village, in a hard copy and electronic format within fourteen (14) days from the date of the written notice of termination or the date of expiration of this Agreement. 9. Insurance. 9.1. Consultant shall secure and maintain throughout the duration of this agreement insurance of such types and in such amounts not less than those specified below as satisfactory to Village, naming the Village as an Additional Insured, underwritten by a firm rated A -X or better by A.M. Best and qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the Village, its officials, employees, agents, and volunteers naming the Village as additional insured. Any insurance maintained by the Village shall be in excess of the Consultant's insurance and shall not contribute to the Consultant's insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the Village as it deems necessary or prudent. 9.1.1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000 per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Consultant. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000 each. 9.1.2. Workers Compensation and Employer's Liability insurance, to apply for all employees for statutory limits as required by applicable State and Federal laws. The policy(ies) must include Employer's Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the Consultant shall be allowed to provide Services pursuant to this Agreement who is not covered by Worker's Compensation insurance. 9.1.3. Business Automobile Liability with minimum limits of $1,000,000 per occurrence, combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non -Owned Vehicles. 9.1.4. Professional Liability Insurance in an amount of not less than One Million Dollars ($1,000,000.00) per occurrence, single limit. 9.2. Certificate of Insurance. Certificates of Insurance shall be provided to the Village, reflecting the Village as an Additional Insured (except with respect to Professional Contract No. Page 4 of 10 Liability Insurance and Worker's Compensation Insurance), no later than ten (10) days after award of this Agreement and prior to the execution of this Agreement by Village and prior to commencing Services. Each certificate shall include no less than (30) thirty -day advance written notice to Village prior to cancellation, termination, or material alteration of said policies or insurance. The Consultant shall be responsible for assuring that the insurance certificates required by this Section remain in full force and effect for the duration of this Agreement, including any extensions or renewals that may be granted by the Village. The Certificates of Insurance shall not only name the types of policy(ies) provided, but also shall refer specifically to this Agreement and shall state that such insurance is as required by this Agreement. The Village reserves the right to inspect and return a certified copy of such policies, upon written request by the Village. If a policy is due to expire prior to the completion of the Services, renewal Certificates of Insurance shall be furnished thirty (30) calendar days prior to the date of their policy expiration. Each policy certificate shall be endorsed with a provision that not less than thirty (30) calendar days' written notice shall be provided to the Village before any policy or coverage is cancelled or restricted. Acceptance of the Certificate(s) is subject to approval of the Village. 9.3. Additional Insured. Except with respect to Professional Liability Insurance and Worker's Compensation Insurance, the Village is to be specifically included as an Additional Insured for the liability of the Village resulting from Services performed by or on behalf of the Consultant in performance of this Agreement. The Consultant's insurance, including that applicable to the Village as an Additional Insured, shall apply on a primary basis and any other insurance maintained by the Village shall be in excess of and shall not contribute to the Consultant's insurance. The Consultant's insurance shall contain a severability of interest provision providing that, except with respect to the total limits of liability, the insurance shall apply to each Insured or Additional Insured (for applicable policies) in the same manner as if separate policies had been issued to each. 9.4. Deductibles. All deductibles or self -insured retentions must be declared to and be reasonably approved by the Village. The Consultant shall be responsible for the payment of any deductible or self -insured retentions in the event of any claim. 9.5. The provisions of this section shall survive termination of this Agreement. 10. Nondiscrimination. During the term of this Agreement, Consultant shall not discriminate against any of its employees or applicants for employment because of their race, color, religion, sex, or national origin, and will abide by all Federal and State laws regarding nondiscrimination. 11. Attorneys Fees and Waiver of Jury Trial. 11.1. In the event of any litigation arising out of this Agreement, the prevailing party shall be entitled to recover its attorneys' fees and costs, including the fees and expenses of any paralegals, law clerks and legal assistants, and including fees and expenses charged for representation at both the trial and appellate levels. Contract No. Page 5 of 10 11.2. IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY, VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY JURY. 12. Indemnification. 12.1. Consultant shall indemnify and hold harmless the Village, its officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising from Consultant's performance or non- performance of any provision of this Agreement, including, but not limited to, liabilities arising from contracts between the Consultant and third parties made pursuant to this Agreement. Consultant shall reimburse the Village for all its expenses including reasonable attorneys' fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising from Consultant's performance or non-performance of this Agreement. 12.2. Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor shall anything included herein be construed as consent to be sued by third parties in any matter arising out of this Agreement or any other contract. The Village is subject to section 768.28, Florida Statutes, as may be amended from time to time. 12.3. The provisions of this section shall survive termination of this Agreement. 13. Notices/Authorized Representatives. Any notices required by this Agreement shall be in writing and shall be deemed to have been properly given if transmitted by hand -delivery, by registered or certified mail with postage prepaid return receipt requested, or by a private postal service, addressed to the parties (or their successors) at the addresses listed on the signature page of this Agreement or such other address as the party may have designated by proper notice. 14. Governing Law and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of Florida. Venue for any proceedings arising out of this Agreement shall be proper exclusively in Miami -Dade County, Florida. 15. Entire Agreement/Modification/Amendment, 15.1. This writing contains the entire Agreement of the parties and supersedes any prior oral or written representations. No representations were made or relied upon by either party, other than those that are expressly set forth herein. 15.2. No agent, employee, or other representative of either party is empowered to modify or amend the terms of this Agreement, unless executed with the same formality as this document. 16. Ownership and Access to Records and Audits. Contract No. Page 6 of 10 16.1. Consultant acknowledges that all inventions, innovations, improvements, developments, methods, designs, analyses, drawings, reports, compiled information, and all similar or related information (whether patentable or not) which relate to Services to the Village which are conceived, developed or made by Consultant during the term of this Agreement ("Work Product") belong to the Village. Consultant shall promptly disclose such Work Product to the Village and perform all actions reasonably requested by the Village (whether during or after the term of this Agreement) to establish and confirm such ownership (including, without limitation, assignments, powers of attorney and other instruments). 16.2. Consultant agrees to keep and maintain public records in Consultant's possession or control in connection with Consultant's performance under this Agreement. The Village Manager or her designee shall, during the term of this Agreement and for a period of three (3) years from the date of termination of this Agreement, have access to and the right to examine and audit any records of the Consultant involving transactions related to this Agreement. Consultant additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Consultant shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the Agreement until the records are transferred to the Village. 16.3. Upon request from the Village's custodian of public records, Consultant shall provide the Village with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law. 16.4. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are and shall remain the property of the Village. 16.5. Upon completion of this Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Consultant shall be delivered by the Consultant to the Village Manager, at no cost to the Village, within seven (7) days. All such records stored electronically by Consultant shall be delivered to the Village in a format that is compatible with the Village's information technology systems. Once the public records have been delivered upon completion or termination of this Agreement, the Consultant shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. 16.6. Any compensation due to Consultant shall be withheld until all records are received as provided herein. 16.7. Consultant's failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the Village. Contract No. Page 7 of 10 16.8. Notice Pursuant to Section 119.0701(2)(a), Florida Statutes. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS. Custodian of Records: Mailing address: Telephone number: Email: Jocelyn B. Koch 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5506 jkoch(Okeybiscayne.fl.gov 17. Nonassienability. This Agreement shall not be assignable by Consultant unless such assignment is first approved by the Village Manager. The Village is relying upon the apparent qualifications and expertise of the Consultant, and such firm's familiarity with the Village's area, circumstances and desires. 18. Severability. If any term or provision of this Agreement shall to any extent be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and be enforceable to the fullest extent permitted by law. 19. Independent Contractor. The Consultant and its employees, volunteers and agents shall be and remain an independent contractor and not an agent or employee of the Village with respect to all of the acts and services performed by and under the terms of this Agreement. This Agreement shall not in any way be construed to create a partnership, association or any other kind of joint undertaking, enterprise or venture between the parties. 20. Compliance with Laws. The Consultant shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities in carrying out Services under this Agreement, and in particular shall obtain all required permits from all jurisdictional agencies to perform the Services under this Agreement at its own expense. 21. Waiver. The failure of either party to this Agreement to object to or to take affirmative action with respect to any conduct of the other which is in violation of the terms of this Agreement shall not be construed as a waiver of the violation or breach, or of any future violation, breach or wrongful conduct. 22. Survival of Provisions. Any terms or conditions of either this Agreement that require acts beyond the date of the term of the Agreement, shall survive termination of the Agreement, shall remain in full force and effect unless and until the terms or conditions are completed and shall be fully enforceable by either party. Contract No. Page 8 of 10 23. Prohibition of Contingency Fees. The Consultant warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that it has not paid or agreed to pay any person(s), company, corporation, individual or firm, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Agreement. 24. Public Entity Crimes Affidavit. Consultant shall comply with Section 287.133, Florida Statutes (Public Entity Crimes Statute), notification of which is hereby incorporated herein by reference, including execution of any required affidavit. 25. Counterparts. This Agreement may be executed in several counterparts, each of which shall be deemed an original and such counterparts shall constitute one and the same instrument. 26. Conflicts. In the event of a conflict between the terms of this Agreement and any exhibits or attachments hereto, the terms of this Agreement shall control. 27. E -Verify Affidavit. In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment- in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E -Verify requirements imposed by Section 448.095, Florida Statutes, including but not limited to obtaining E -Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein. [Remainder of page intentionally left blank. Signature pages follow.] Contract No. Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year as first stated above. VILLAGE OF KEY BISCAYNE sip Was By: Steven C. Williamson Village Manager Attest: By: CJ—\ Jocel n/B. Koch Y Village Clerk Approved as to form and legal sufficiency: By: char! c friedman (Ma , 7077 09:49 EST) Weiss Serota Helfman Cole & Bierman, P.L. Village Attorney Addresses for Notice: Village of Key Biscayne Attn: Village Manager 88 West McIntyre Street Key Biscayne, FL 33149 305-365-5514 (telephone) 305-365-8936 (facsimile) swilliamson@keybiscayne.fl.gov (email) With a copy to: Weiss Serota Helfman Cole & Bierman, P.L. Attn: Chad Friedman, Esq. Village of Key Biscayne Attorney 2525 Ponce de Leon Boulevard, Suite 700 Coral Gables, FL 33134 cfriedman@wsh-law.com (email) CONSULTANT Earl S. Kir) By: Earl S. King (Mar 9; 2022 15:26 EST) Name: Earl S. King t` Ali °I,T.r President ax Consultant Services, Inc. Addresses for Notice: 3331 NW 715` Street Coconut Creek, FL 33073 954-421-7794 (telephone) crsmaxinc@bellsouth.net (email) With a copy to: (telephone) (facsimile) (email) JCG R. Department Head Approval Chief Financial Officer Approval Contract No. Page 10 of 10 E -VERIFY AFFIDAVIT In accordance with Section 448.095, Florida Statutes, the Village requires all contractors doing business with the Village to register with and use the E -Verify system to verify the work authorization status of all newly hired employees. The Village will not enter into a contract unless each party to the contract registers with and uses the E -Verify system. The contracting entity must provide of its proof of enrollment in E -Verify. For instructions on how to provide proof of the contracting entity's participation/enrollment in E -Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrol Iment-in-e- verify By signing below, the contracting entity acknowledges that it has read Section 448.095, Florida Statutes and will comply with the E -Verify requirements imposed by it, including but not limited to obtaining E -Verify affidavits from subcontractors. ❑ Check here to confirm proof of enrollment in E -Verify has been attached to this Affidavit. In the presence of: Signed, sealed and delivered by: Witness #1 Print Name: Print Name: Title: Witness #2 Print Name: Entity Name: ACKNOWLEDGMEN1 State of Florida County of The foregoing instrument was acknowledged before me by means of ❑ physical presence or ❑ online notarization, this day of , 20 , by (name of person) as (type of authority) for (name of party on behalf of whom instrument is executed). Notary Public (Print, Stamp, or Type as Commissioned) Personally known to me; or Produced identification (Type of Identification: Did take an oath; or Did not take an oath Contract No. E -Verify Affidavit Exhibit A MAX CONSULTANTS, 1NC. Village of Key Biscayne Scope of Services CRS Verification Visit Consultant Services 2022 flu' experts in CRS rate improvement CRS Max Consultants, Inc. proposes to work together with the staff of the Village of Key Biscayne to provide consultant services for the Village's Community Rating System Verification Visit, which is anticipated to take place in the latter months of 2022. The Verification Visit will be based upon the 2017 CRS COORDINATOR'S MANUAL, including the 2021 Addendum. Payment for the services rendered will be made on a quarterly lump sum basis. Following is a basic outline of the services that are being offered. Abbreviated Scope of Services: • Review current CRS program • Work together with staff to prepare for ISO/CRS Specialist Verification Visit: o Identify documentation requirements o Organize documentation o Interface with ISO/CRS Specialist as required • Develop Program for Public Information (PPI), including Flood Insurance Promotion, in accordance with 2017 CRS Coordinator's Manual • Identify and pursue activities that would earn additional points in the CRS program. • Accompany staff at Verification Visit • Follow up to provide whatever documentation may be required after Visit Detailed Scope of Services: The CRS Program is a multidisciplined program that entails a total of 19 distinct activities, each of which contains its own series of elements and sub elements. Each of the 19 activities is summarized below. Following each summary is a description of the anticipated services that will be provided by CRS Max Consultants. The CRS Program is ultimately the responsibility of each participating community. Due to the complexity of the program, however, consultant assistance can be beneficial to: 3331 N.W. 71st Street • Coconut Creek, Florida 33073 • 954.421.7794 • crsmaxinc@bellsouth.net • Explain and clarify activity requirements • Conduct research to assist in providing the required documentation • Train staff as needed • Provide optimal drafts for information dissemination and templates for recordkeeping • Develop a Program for Public Information (PPI) • Provide perspective that will aid in determining optimal use of resources • Assure adequate documentation • Provide quality control • Interface with ISO/CRS Specialist as may be required • Work to maximize the Village's CRS score, which will result in enhancing the Village's classification and the resulting insurance rate reductions for residents and businesses. The following activities can be credited under the CRS program: 300 Public Information Activities 310 Elevation Certificates 320 Map Information Service 330 Outreach Projects 340 Hazard Disclosure 350 Flood Protection Information 360 Flood Protection Assistance 370 Flood Insurance Promotion 400 Mapping and Regulations 410 Floodplain Mapping 420 Open Space 430 Higher Regulatory Standards 440 Flood Data Maintenance 450 Stormwater Management 500 Flood Damage Reduction Activities 510 Floodplain Mgmt. Planning 520 Acquisition and Relocation 530 Flood Protection 540 Drainage System Maintenance 600 Warning and Response 610 Flood Warning and Response 620 Levees 630 Dams A detailed summary of each of the 19 activities and a corresponding scope of services description for each activity follows. 310 ELEVATION CERTIFICATES Elevation certificates are the foundation of the CRS program. As such, it is essential that they be maintained accurately and consistently. Communities that do not maintain elevation certificates appropriately can revert to a Class 10, which essentially suspends the community from the CRS program. Consultant will assure that the Village has an acceptable Construction Certificate Management Procedures (CCMP) document for elevation and other construction certificates. Consultant will review the Village's elevation certificates issued subsequent to the last recertification for accuracy. The correctness of the elevation certificates and compliance with the NFIP and the Village's ordinances are ultimately the responsibility of the Village. 320 MAP INFORMATION SERVICE Consultant will explain the types of map information services that can be rendered and help the Village determine what level of service it would be willing to provide to the community. Consultant will assist in refining its standard operating procedure as may be requested and assist in locating the maps and/or data sources necessary to provide the service. Consultant will provide a template for letters of map determination. Furthermore, Consultant will assure that the service is adequately advertised to the community. 330 OUTREACH PROJECTS Consultant will assist in the formation of a Program for Public Information (PPI) Committee to develop a Program for Public Information. Further, Consultant will oversee the implementation of outreach projects to earn points in this activity. Consultant will also provide templates and recommendations for outreach projects. Consultant will draft a Flood Response Preparations document for the Village's use. 340 HAZARD DISCLOSURE Consultant anticipates that there will not be significant effort required for this activity. 350 FLOOD PROTECTION INFORMATION Consultant will coordinate with Miami -Dade County Library system to maximize library credit under this activity. Consultant will update the information included in the Village's website, with the intention of earning credit under the website components of this activity. 360 FLOOD PROTECTION ASSISTANCE Consultant is willing to assist the Village in the advertisement for the service and the documentation required. 370 FLOOD INSURANCE PROMOTION Consultant will assist in the development of the Village's Flood Insurance Promotion program as a component of the Program for Public Information. 410 FLOODPLAIN MAPPING Consultant will work together with staff to determine which, if any, elements of this activity the Village could earn. 420 OPEN SPACE PRESERVATION Consultant will work together with staff to earn open space preservation credit and make recommendations to maximize the points earned. 430 HIGHER REGULATORY STANDARDS Consultant will help direct the Village to provide the documentation required for this activity. Further, Consultant will work with Village to consider and assist in implementation of additional higher regulatory standards. 440 FLOOD DATA MAINTENANCE Consultant will work together with staff to document the credit that can be received under this activity. Consultant will also assist in the identification of benchmarks that can receive credit and the securing of documentation to earn credit for other applicable elements. 450 STORMWATER MANAGEMENT Consultant will work together with staff to provide the documentation required to earn the points that can be received under this activity. 510 FLOODPLAIN MANAGEMENT PLANNING The Village utilizes Miami -Dade County's Local Mitigation Strategy for this purpose. Consultant will assist in preparation of the required annual progress report that must be submitted to the Commission. 520 ACQUISITION AND RELOCATION Consultant will help determine whether the Village can earn credit for this activity and will assist the Village in providing the necessary documentation required, should the Village consider this to be worth the effort. 530 FLOOD PROTECTION Consultant will determine whether the Village can earn credit for this activity. If there is credit available and if the Village considers this to be worth the effort, consultant will assist the Village in providing the necessary documentation required. 540 DRAINAGE SYSTEM MAINTENANCE Consultant will review the Village's drainage system maintenance program to determine whether additional CRS credit can be earned in this activity. Further, Consultant will explain the documentation requirements and assist the Village in its efforts to demonstrate that its capital improvement plan addresses stormwater issues. 610 FLOOD WARNING AND RESPONSE In the state of Florida, emergency management, including flood warning and response, is primarily the responsibility of the County governments. Consultant will work to receive the credit that Miami -Dade County receives for this activity. Consultant will also work with Village staff to secure any additional credit the Village is able to earn from its own activities. 620 LEVEES Consultant does not anticipate the Village will qualify for credit under this activity. 630 DAMS Consultant does not anticipate the Village will qualify for credit under this activity. DELIVERABLES This project will have the following deliverables: • Submittal of documentation to ISO at the time of Verification Visit • Submittal of additional documentation to ISO, as may be required, following the Verification Visit III. SCHEDULE CRS Max Consultants will begin work on this project upon receipt of a signed contract from the Village. Consultant will work until project completion. V. COMPENSATION The cost for services follows: CRS Class 6 Modification Services $24,750.00 Payments for the lump sum amount will be billed on a quarterly basis. Should the modification efforts result in a CRS Class 7, rather than a CRS Class 6, total cost for the Modification Services will be $17,750.00. 31 Earl S. King, Vice President Date CRS Max Consultant Services, Inc_ Signature: Email: jgauger@keybiscayne.fl.gov Signature: Email: bnussbaum@keybiscayne.fl.gov Agreement - CRS Consulting Services 2-24-2022 Final Audit Report 2022-03-11 Created: 2022-02-24 By: Amanda Ashbach (aashbach@keybiscayne.fl.gov) Status: Signed Transaction ID: CBJCHBCAABAAbXQy0cg569_Tg4ERRkdR9iy2JZgRO8ch "Agreement - CRS Consulting Services 2-24-2022" History Document created by Amanda Ashbach (aashbach@keybiscayne.fl.gov) 2022-02-24 - 5:33:20 PM GMT + Document emailed to Jeremy Calleros Gauger (jgauger@keybiscayne.fl.gov) for signature 2022-02-24 - 5:41:34 PM GMT Email viewed by Jeremy Calleros Gauger (jgauger@keybiscayne.fl.gov) 2022-02-24 - 5:55:27 PM GMT c, Document e -signed by Jeremy Calleros Gauger (jgauger@keybiscayne.fl.gov) Signature Date: 2022-02-24 - 6:22:20 PM GMT - Time Source. server w Document emailed to Benjamin Nussbaum (bnussbaum@keybiscayne.fl.gov) for signature 2022-02-24 - 6:22:22 PM GMT Email viewed by Benjamin Nussbaum (bnussbaum@keybiscayne.fl.gov) 2022-02-24 - 7:34:23 PM GMT Email viewed by Benjamin Nussbaum (bnussbaum@keybiscayne.fl.gov) 2022-03-09 - 4:40:53 PM GMT Document e -signed by Benjamin Nussbaum (bnussbaum@keybiscayne.fl.gov) Signature Date: 2022-03-09 - 4:41.18 PM GMT - Time Source. server L.. Document emailed to Earl S. King (crsmaxinc@bellsouth.net) for signature 2022-03-09 - 4:41:20 PM GMT Email viewed by Earl S. King (crsmaxinc@bellsouth.net) 2022-03-09 - 8:18:18 PM GMT Eal Adobe Sign 6© Document e -signed by Earl S. King (crsmaxinc@bellsouth.net) Signature Date: 2022-03-09 - 8:26:05 PM GMT - Time Source: server E. Document emailed to chad s. friedman (cfriedman@wsh-Iaw.com) for signature 2022-03-09 - 8:26:07 PM GMT t Email viewed by chad s. friedman (cfriedman@wsh-law.com) 2022-03-09 - 9:24:32 PM GMT 6© Document e -signed by chad s. friedman (cfriedman@wsh-law.com) Signature Date: 2022-03-11 - 2:49:37 PM GMT - Time Source: server E. Document emailed to Steve Williamson (swilliamson@keybiscayne.fl.gov) for signature 2022-03-11 - 2:49:40 PM GMT t Email viewed by Steve Williamson (swilliamson@keybiscayne.fl.gov) 2022-03-11 - 9:46:56 PM GMT bo Document e -signed by Steve Williamson (swilliamson@keybiscayne.fl.gov) Signature Date: 2022-03-11 - 9:47:56 PM GMT - Time Source: server O Agreement completed. 2022-03-11 - 9:47:56 PM GMT 121 Adobe Sign