HomeMy Public PortalAboutCommunity Preservation Committee -- 2013-10-09 Minutes APPROVED: 11-13-2013 113 NOU14 ' 9F''
VOTE: 5-0-0
MINUTES OF
COMMUNITY PRESERVATION COMMITTEE EtI'► TE TOWN �.�Ea
REGULAR SESSION
Wednesday, October 9, 2013 at 5:00 pm
Brewster Town Office Building
PRESENT: Roland Bassett, Elliot Carr, Elizabeth Taylor, Paul Ruchinskas,
Jeanne Boehm, William Klein and Don Arthur
ABSENT: Dion Dugan and Martin Kamarck
Video&Audio Recording or Taping Notification- "As required by the Open Meeting Law, we are
informing you that the Town will be audio taping this meeting. In addition if anyone else intends to either
video or audio tape this meeting, they are required to inform the chair."
AGENDA:
1. Approval of Minutes
2. Discussion of Draft Funding Agreements for:
a. Brewster Housing Authority—Brewster Woods
b. Habitat for Humanity land acquisition
c. Eddy School Playground
3. Discussion of suggestion for additional administrative funds for open space
4. Any other business that may legally come before the Board which the Chair did not
reasonably anticipate
5. Scheduling of next meeting(s) and discussion of meeting day and times
6. Adjournment
The meeting was called to order at approximately 5:00 p.m.
1. Approval of Minutes:
There were no minutes to approve.
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2. Discussion of Draft Funding Agreements for BHA, HFH and Eddy
School Playground
Award letters need to be drafted for BHA, HFH, and Eddy School.
There was a discussion on what should be included in the letters.
a. Brewster Housing Authority—Brewster Woods
CPC Meeting Minutes
October 9, 2013 Page 1 of 3
BHA (Brewster Housing Authority) has indicated that it does not have any
money for upfront costs. It was suggested to craft the offer letter to give
them $600,000 but include a stipulation that pre-development costs are not
to exceed $40,000. It was not clear as to what amount was needed for pre-
development work. Jackie should be called to clarify and invited back for
further discussion.
BHA has no money to do pre-development. There was a discussion as to
whether this should be an award or a loan.
b. Habitat for Humanity land acquisition
There was a discussion on who pays for installation of utilities. Conditions
of the grant award need to be decided. Town Counsel is looking at award
letter drafted on October 2, 2013. Any changes will be distributed and voted
on at the October 23rd meeting. The award is good for 2 years. Habitat will
need to present parcel choice for CPC approval. It will need to go through
full permitting process of the town. There can be no more than a $100,000
per unit cost and an affordable housing deed restriction is required. If the
project is not completed within the 36 months, the parcel will revert to the
town.
c. Eddy School Playground
Town Administrator, Charles Sumner, has been asked to draft a commitment
letter.
3. Discussion of suggestion for additional administrative funds for open
space
There was a discussion of request for additional Professional Services funds
for Open Space, increasing the fund by $25,000 adding to the approximately
$17,000 left in the account. The CPC would need to vote to expend the
funds and any monies not spent would go back into the Open Space
Account.
MOTION to request an additional $25,000 for Open Space Professional
Services Account. Motion moved by Don Arthur, second by Roland
Bassett.
VOTE: 6-0-0
Rules and criteria could be set on how to handle expending funds going
forward.
CPC Meeting Minutes
October 9, 2013 Page 2 of 3
4. Any other business that may legally come before the Board which the
Chair did not reasonably anticipate
There was a discussion on Expenditures of Professional Services. Rules and
criteria should be set on how to handle expending funds going forward. This
will be discussed at an upcoming meeting.
There was a request by Jillian Douglass for use of Community Housing
Professional Services Account funds in the amount of$10,000.
Motion to approve the use of$10,000 fro Town Housing parcels survey
work. Motion moved by Don Arthur, second by Roland Bassett.
VOTE: 6-0-0
Final changes to the CPC warrant article were reviewed. There were no
further suggestions.
It was suggested that the Town Meeting CPC speaker should provide a short
presentation educating the public on the activities of the CPC.
5. Scheduling of next meeting(s) and discussion for meeting day and
times
MOTION made, seconded, and unanimously voted to move the time of
the meeting to 4:30 pm.
The next meeting is scheduled for Wednesday, October 23, 2013 at 4:30 pm
6. Adjournment
The meeting was adjourned at approximately 6:06 pm
Respectfully submitted,
9411111
/a04,4„4„. /
Donna J. Moberg
Committee Assistant
CPC Meeting Minutes
October 9, 2013 Page 3 of 3