HomeMy Public PortalAbout20150808 - Elementary School Building Committee - Meeting Minutes
Hopkinton Public Schools
89 Hayden Rowe – Hopkinton MA 01748
Hopkinton Elementary School Building Committee
HCAM Studios, Hopkinton, MA August 4, 2015
6:30 p.m.
Vice Chair Mike Shepard called the meeting to order at 6:34 p.m.
Attendees: Mike Shepard, Vice Chair John Weaver (at 6:45pm)
Rob Nickerson, Clerk Jon Graziano
Lauren Dubeau (non-voting) Pam Waxlax
Al Rogers (non-voting)
Quorum present (5 voting Members). Absent: Chairman Joe Markey, Kelly Knight (Alt. voting), Ralph Dumas (non-voting), Dave Daltorio (non-
voting), John Mosher, Dr. Cathy MacLeod (non-voting), Norman Khumalo (non-voting),
Public Attendees:
Meeting Televised by HCAM TV
Also present: Tim Bonfatti from Compass Project Management, Inc., (CPM)
Jim Barrett from Drummey Rosane Anderson, Inc. (DRA)
I. Community Input: None at this time.
II. Approval of Minutes MOTION: Ms. Waxlax moved to approve the HESBC meeting minutes dated July 22, 2015 as
amended, seconded by Mr. Nickerson.
Voted: 5-0-0.
MOTION: Ms. Waxlax moved to approve the HESBC meeting minutes dated June 15, 2015 as
amended, seconded by Mr. Graziano.
Voted: 5-0-0.
III. Review and Approve Payment of Invoices
MOTION: Ms. Waxlax moved to approve the Invoice #CPM 44-11 from Compass Project
Management dated June 30, 2015, in the total amount of $7,105.05 for OPM professional
services seconded by Mr. Graziano.
Voted: 5-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #007 from DRA dated July 3, 2015, in the
total amount of $49,500.00 for Architectural professional services seconded by Mr. Graziano.
Voted: 5-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice from Mr. Nickerson for Facebook services
covering the period from April to June 2015 in the total amount of $186.19 for social media
advertising seconded by Mr. Graziano.
Voted: 5-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #CPM 44-12 from Compass Project
Management dated July 31, 2015, in the total amount of $7,697.80 for OPM professional
services seconded by Mr. Graziano.
Voted: 5-0-0.
MOTION: Ms. Waxlax moved to approve the Invoice #008 from DRA dated August 3, 2015, in
the total amount of $49,500.00 for Architectural professional services seconded by Mr. Graziano.
Voted: 5-0-0.
IV. Communications Update
Mr. Nickerson updated the Committee on ongoing social media efforts. Mr. Nickerson indicated that
a smaller group of interested citizens are meeting to develop a strategy for outreach and education
once the Fall season starts.
Mr. Shepard reminded the Committee of the need for diligent education surrounding the cost and tax impact of the project once that is known.
Ms. Waxlax reminded the committee of the need to present project to “non-school” constituencies and remind voters that this is a project for the whole town.
Mr. Bonfatti offered to the Committee that it should reach out to either DRA or Compass for any supporting information it needs.
V. Review of Final Budget and Cost Summary
Mr. Bonfatti presented the revised Form 3011 to the Committee outlining the project budget. Mr.
Bonfatti indicated that Compass has notified the MSBA that the August 6th submission is moving
forward as the cost estimates were reconciled to a construction budget close to the projected
budget presented to the Committee in early July and to the joint Selectmen and School Committee
meeting on July 29th.
The final construction cost budget is $35,140,000 which is approximately $465,000 over the
previous construction budget. The current budget includes components added in over the past 6
weeks including provision for CM at risk, a DPW compliant entry road, solar panels, and a provision
for work at the intersection with Hayden Rowe. The budget maintains a 10% design contingency
and a 6% escalation contingency.
The additional $465,000 is being generally being funded by reductions in the following other budget
items in order to remain within the $45,630,000 cost cap.
• $154,000 reduction in the design fee agreed by DRA
• $ 78,000 reduction in FFE budget due to having a detailed FFE budget
• $205,000 reduction to Construction contingency and Owner contingency. The original
contingency was 6% of the construction cost and is now 5.3%. Compass and DRA are
comfortable with this reduction in general and particularly given the Committee’s vote to use
CM at risk.
VI. Vote to Approve Submission of the Schematic Design Report
The Committee discussed the draft Introduction of the SDR which was delivered to all members.
Ms. Waxlax transmitted some grammatical revisions. Mr. Graziano requested that the passage
around design enrollment be changed to indicate that the project is being designed around a design
enrollment of 395 K-1 students.
MOTION: Mr. Weaver moved to approve the submission of the Schematic Design Report to the
MSBA in accordance with a project budget of $45,629,373 and incorporating revisions to
Introduction as noted, seconded by Ms. Waxlax.
Voted: 5-0-0
VII. Next Meeting Dates
The next ESBC Full meeting will be held on Wednesday, September 8, 2015 at the HCAM studios.
MOTION: Ms. Waxlax moved to adjourn at 7:15 PM, seconded by Mr. Nickerson.
Voted: 5-0-0
Respectfully submitted, Tim Bonfatti
Project Manager Compass Project Management, Inc.