Loading...
HomeMy Public PortalAbout20150808 - Elementary School Building Committee - Meeting Minutes Hopkinton Public Schools 89 Hayden Rowe – Hopkinton MA 01748 Hopkinton Elementary School Building Committee HCAM Studios, Hopkinton, MA August 4, 2015 6:30 p.m. Vice Chair Mike Shepard called the meeting to order at 6:34 p.m. Attendees: Mike Shepard, Vice Chair John Weaver (at 6:45pm) Rob Nickerson, Clerk Jon Graziano Lauren Dubeau (non-voting) Pam Waxlax Al Rogers (non-voting) Quorum present (5 voting Members). Absent: Chairman Joe Markey, Kelly Knight (Alt. voting), Ralph Dumas (non-voting), Dave Daltorio (non- voting), John Mosher, Dr. Cathy MacLeod (non-voting), Norman Khumalo (non-voting), Public Attendees: Meeting Televised by HCAM TV Also present: Tim Bonfatti from Compass Project Management, Inc., (CPM) Jim Barrett from Drummey Rosane Anderson, Inc. (DRA) I. Community Input: None at this time. II. Approval of Minutes MOTION: Ms. Waxlax moved to approve the HESBC meeting minutes dated July 22, 2015 as amended, seconded by Mr. Nickerson. Voted: 5-0-0. MOTION: Ms. Waxlax moved to approve the HESBC meeting minutes dated June 15, 2015 as amended, seconded by Mr. Graziano. Voted: 5-0-0. III. Review and Approve Payment of Invoices MOTION: Ms. Waxlax moved to approve the Invoice #CPM 44-11 from Compass Project Management dated June 30, 2015, in the total amount of $7,105.05 for OPM professional services seconded by Mr. Graziano. Voted: 5-0-0. MOTION: Ms. Waxlax moved to approve the Invoice #007 from DRA dated July 3, 2015, in the total amount of $49,500.00 for Architectural professional services seconded by Mr. Graziano. Voted: 5-0-0. MOTION: Ms. Waxlax moved to approve the Invoice from Mr. Nickerson for Facebook services covering the period from April to June 2015 in the total amount of $186.19 for social media advertising seconded by Mr. Graziano. Voted: 5-0-0. MOTION: Ms. Waxlax moved to approve the Invoice #CPM 44-12 from Compass Project Management dated July 31, 2015, in the total amount of $7,697.80 for OPM professional services seconded by Mr. Graziano. Voted: 5-0-0. MOTION: Ms. Waxlax moved to approve the Invoice #008 from DRA dated August 3, 2015, in the total amount of $49,500.00 for Architectural professional services seconded by Mr. Graziano. Voted: 5-0-0. IV. Communications Update Mr. Nickerson updated the Committee on ongoing social media efforts. Mr. Nickerson indicated that a smaller group of interested citizens are meeting to develop a strategy for outreach and education once the Fall season starts. Mr. Shepard reminded the Committee of the need for diligent education surrounding the cost and tax impact of the project once that is known. Ms. Waxlax reminded the committee of the need to present project to “non-school” constituencies and remind voters that this is a project for the whole town. Mr. Bonfatti offered to the Committee that it should reach out to either DRA or Compass for any supporting information it needs. V. Review of Final Budget and Cost Summary Mr. Bonfatti presented the revised Form 3011 to the Committee outlining the project budget. Mr. Bonfatti indicated that Compass has notified the MSBA that the August 6th submission is moving forward as the cost estimates were reconciled to a construction budget close to the projected budget presented to the Committee in early July and to the joint Selectmen and School Committee meeting on July 29th. The final construction cost budget is $35,140,000 which is approximately $465,000 over the previous construction budget. The current budget includes components added in over the past 6 weeks including provision for CM at risk, a DPW compliant entry road, solar panels, and a provision for work at the intersection with Hayden Rowe. The budget maintains a 10% design contingency and a 6% escalation contingency. The additional $465,000 is being generally being funded by reductions in the following other budget items in order to remain within the $45,630,000 cost cap. • $154,000 reduction in the design fee agreed by DRA • $ 78,000 reduction in FFE budget due to having a detailed FFE budget • $205,000 reduction to Construction contingency and Owner contingency. The original contingency was 6% of the construction cost and is now 5.3%. Compass and DRA are comfortable with this reduction in general and particularly given the Committee’s vote to use CM at risk. VI. Vote to Approve Submission of the Schematic Design Report The Committee discussed the draft Introduction of the SDR which was delivered to all members. Ms. Waxlax transmitted some grammatical revisions. Mr. Graziano requested that the passage around design enrollment be changed to indicate that the project is being designed around a design enrollment of 395 K-1 students. MOTION: Mr. Weaver moved to approve the submission of the Schematic Design Report to the MSBA in accordance with a project budget of $45,629,373 and incorporating revisions to Introduction as noted, seconded by Ms. Waxlax. Voted: 5-0-0 VII. Next Meeting Dates The next ESBC Full meeting will be held on Wednesday, September 8, 2015 at the HCAM studios. MOTION: Ms. Waxlax moved to adjourn at 7:15 PM, seconded by Mr. Nickerson. Voted: 5-0-0 Respectfully submitted, Tim Bonfatti Project Manager Compass Project Management, Inc.