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HomeMy Public PortalAbout2003/01/30 JANUARY 30, 2003 The Agenda Meeting of the Mayor and Council of the Borough of Carteret preceding the Regular Meeting, February 6, 2003, was held AGENDA MEETING on Thursday, January 30, 2003, 7:00 P.M., Municipal Court, Police Facility, 230 Roosevelt Ave, Carteret, NJ. Upon individual roll call, the following were noted present: Mayor Daniel J. Reiman ROLL CALL Councilmember Randy Krum " Susan Naples " Frank Parisi " Ronald Rios " Joseph Sitarz " Brian Sosnowski Also' noted present was Borough Attorney Robert Bergen. Statement of Meeting Notice was mailed to the Home News Tribune, The Star Ledger and posted on the bulletin board on January 24, 2003. STATEMENT OF MEETING NOTICE TO ADDRESS GOVERNING BODY: - Borough Engineer TO ADDRESS THE Donald Norbut: GOVERNING BODY · 2002 ROAD PROGRAM The 2002 Road Program contract work is approximately 95 BOROUGHENGINEER'S percent complete. Remaining work consists of traffic REPORT striping and correction of various punchlist items. Upon return of favorable weather, we will have the contractor return in early spring to complete the remaining project work.. Based on our review of available NJDOT funds, it appears that there will be excess funds in the amount of $50,000 to $75,000. Upon NJDOT approval, this would allow the Borough to have Little Rascals Concrete Company complete a portion of Poplar Street from Hagaman Street to Daniel Street. He will pursue this matter with representatives of NJDOT. · 2003 ROAD PROGRAM A proposal will be submitted to do the engineering and field survey work for Marion Street and a portion of Poplar. Only partial funding has been received for what is needed to do that entire street so it looks like it will be necessary to phase the project over a two-year period. · WATERFRONT PARK, PHASE I This project is continuing to move forward. Contractors are a little behind schedule due to the severe winter weather but it is really not a problem the contractor still feels they will be able to meet the schedule. JANUARY 30, 2003 AGENDA MEETING BOROUGH ENGINEER'S REPORT CON'T · WATERFRONT PARK PHASE II In accordance with authorization, they are proceeding with the design of the Phase II Waterfront Park Improvement Project. They have authorized an aerial company to provide aerial photographs of the site that will be used for site base mapping. The Preliminary Engineering necessary to complete the required environmental permits and site remediation work has begun. Since there is a pending application with Green Acres he must make sure they move ahead with the design and permits With full compliance with Green Acres guidelines, so if it does get funded the Borough will be in full compliance. He said the project could move ahead but stay in compliance with all the guidelines so he is being careful there. ·WATERFRONT PARK PERMANENT ACCESS ROAD They are moving ahead and looking to become third party to some of the easements adjacent to the property. He will be working with the attorney to get this done. · SANITARY SEWER PROJECTS a) ROOSEVELT PUMP STATION - VFD AND CONTROL REPLACEMENT - As reported in previous status reports there is a little problem with the contractor located the proper equipment in respect to this job. He believes the contractor may have under bid the job but at this point he has agreed to go right to the manufacturer that the Borough had specs for and the equipment has now been ordered. Councilmember Parisi asked if there was a timetable on this. Borough Engineer Norbut stated technically the contractor is beyond the contract completion date even though the equipment was just ordered and it looks like the equipment will arrive in about eight to twelve weeks. If the Borough incurs any damages because of overtime he would be responsible but as long as the Borough does not incur any damages it should not be a problem2 b) SEWER MANHOLE REHABILITATION CONTRACT - This is now out to bid. There are approximately 125 manholes that are going to be rehabilitated throughout the Borough. That includes sanitary as well as storm sewer manholes. Bids will be received next week and hope to make $ recommendationsaat the next Agenda Meeting. c) SEWER TV CAMERA PURCHASE The specs are being finalized to go out to bid for the purchase of the sewer camera. There will be alternative bids one with a vehicle and one without. Councilmember Sosnowski brought up the fact that there may be an utility truck over at the Fire Department that was not being utilized. He said it was looked at it and discussed it with Mike Camevale in the Sewer Department and looks like that truck would be 2 JANUARY 30, 2003 AGENDA MEETING BOROUGH ENGINEER'S REPORT CON'T suitable to mount the TV equipment in. At this point he will still proceed in getting the two bids because everything is already laid out and then the bids can be evaluated and award them accordingly. · THE HILL DISTRICT STORM SEWER IMPROVEMENTS With the Borough authorization this project is moving ahead. Pre-application meetings are being set up with DEP and they are working out the final location of the station and the survey crews are out there. Councilmember Rios stated there have been complaints and was sure that Mr. Norbut was aware of them and wanted to know what type of time frame the Borough was looking at. Borough Engineer N0rbut stated that if everything goes extremely well with the environmental permits and they are issued on time a contract should be able to be awarded late this year and go into full construction next spring. If there are problems with getting the permits from the DEP they could be pushed to start construction some time next year and complete it early in 2005. · GRANTS AND LOANS a) GREEN ACRES ACQUISITION GRANTS - There is a March 1, 2003 deadline for filing an acquisition grant for a couple of properties in vicinity of the Waterfront Park that are needed for permanent access for parking b) GREEN ACRES DEVELOPMENT APPLICATIONS - There are currently two pending applications from last year. Green Acres has a policy that if they do not fund them the reconsider them automatically on the next round. Included in those applications are Waterfront Park Phase II and the dredging of Carteret Park Pond. Additional supplemental information will be sent to support the Phase II applications for the Waterfront Park. Because there is such progress going on he thinks this will help the application c) DOWNTOWN BUSiNESS DISTRICT IMPROVEMENT GRANT - WASHiNGTON AVENUE STREETSCAPE, PHASE II He reported he has permission to switch the funding from the West Carteret Streetscape Project to Phase II of the Washington Avenue Street Scape Project however it will be incorporated with the overall Streetscape Project it will not move ahead separately. d) MIDDLESEX COUNTY OPEN SPACE AND RECREATION TRUST FUND GRANT - As requested he prioritized four recreation projects and provided detailed descriptions and estimates. The Mayor's office will be forwarding that over to the County probably tomorrow or early next week. e) NEW JERSEY SMART GROWTH GRANT PROGRAM - Again he is providing some supplemental information on an application that was /INU. dRY 30, 2003 ,GENDA MEETING IOROUGHENGINEER'S submitted looking for some planning money to ~EPORT CON'T determine what are the best uses down at the Chrome Waterfront in that redevelopment area. · ROOSEVELT AVENUE TRUCK BYPASS PLAN There has been a little bit of a breakthrough with Woodbridge. He will be submitting the overall plan with some suggestive signage over to Woodbridge to try and get their concurrence with that plan. There are many steps involved with this process, dealing with the County and the State but it does appear to be moving forward again. · CYPRESS STREET AND INDUSTRIAL ROAD LIGHTING UPGRADES At the Borough request he has been tr55ng to get a response from PSE&G. He said there were some inquires about some roadway lighting, street lighting. One location was on Cypress and Coolidge and PSE&G did do a survey out there and they found that the lighting was insufficient. They are proposing to replace one fixture which is an old style mercury and install a new pole and light at the comer, which will be done at no cost to the Borough and they will just bill the Borough for a monthly maintenance fee of about $15.00 a month. He received a response for Industrial Road, which will be considered at a later date depending on what development may occur. Councilmember Sitarz said Industrial Road was repaved and it is all starting to buckle up. Borough Engineer Norbut stated it was brought to his attention that the pavement on Middlesex Avenue which is called the end of Industrial Road had a couple of areas that are cracking. This was the area where the Borough had a contractor go out there and do some base repairs and the County came into a build an ...(inaudible) .... He said it might have been one or two things but he will have to take a closer look at it. He has a meeting scheduled with the County to see if possibly the pavement was put down to thin or improper base repair work was done. Upon MMS&C by Counciinaembers Rios and Krum and unanimous vote of the full Council present the Council voted to put the new light pole on Cypress Street. Mayor Reiman asked the Borough Engineer if he could prepare and update on old Killam Reports that d~eal with Phase II of the Industrial Road Project. ~Ie said he met with Mayor Pelzman last week and he will be sitting down with him again soon to go through some of the concepts of Phase II of the Industrial Road taking it down to Port Reading Avenue. Councilmember Parisi asked about Sportsman Field. Borough Engineer Norbut said a survey is scheduled to be done either tomorrow or soon there after. There will be a full rehab done on Sportsman Field including a full irrigation system and they will look at 4 JANUARY 30, 2003 AGENDA MEETING widening the field to regular High School dimensions, Pop Warner dimensions if possible. Councilmember Krum asked if someone was checking into the BOROUGHENGINEER'S existing sprinkler system. REPORT CON'T Borough Engineer Norbut said his understanding is that the existing sprinkler system is totally nonfunctional and it was not going to be evaluated. If there is someone he can meet with in Parks he can do that. Maybe there is a portion of it that can be salvaged. Councilmember Krum said to at least check on it because he was told it was still working. Councilmember Padsi asked about switching the field. Borough Engineer Norbut stated the scope if the project is to rehabilitate the filed not reconstruct it. If the field is reconstructed the cost of the project would increase. Councilmember Parisi asked about a traffic light in West Carteret. Borough Engineer stated he received a response from the county to the following two questions: 1) Can the Borough have an all red phase put into that timing and the county said yes they would do this at no cost to the Borough. 2) The prohibition of the right turn on red the county wants the Borough to go through a traffic study to see if it should be prohibited and pass a Resolution that would go to the county and from there to the state and get approved. So one the county will do at no cost the other would be some expense to the Borough. He has not look to see if this is warranted. Mayor Reiman asked if Councilmember Parisi was looking to have a no turn on red coming out of Post Boulevard. Councilmember Parisi said yes from Post Blvd going onto Roosevelt Avenue going west. He said if it is going to cost the Borough money he would think that the dual red is probably going to be sufficient enough. MINUTES FOR APPROVAL MINUTES FOR APPROVAL: December 19, 2002 & January 1, 2003. PROCLAMATIONS PROCLAMATIONS: Bone and Joint Decade ORDINANCES: First Reading - ORDINANCE 1. #03-03 Appropriating Monies from the NJ Education Facilities Authority for Construction of a New Library and Senior Citizen's Center. 2. #03-04 Re-Appropriating Monies for Improvements to Borough Hall. JANUARY30, 2003 AGENDA MEETING 3. #03-05 Amending Salary Ordinance #71-9, Re: Fire Department. PUBLIC HEARING PUBLIC HEARING- 1. #03-01 Bond Ordinance Appropriating $793,000.0, Re: Various Park Improvements. 2. #03-02 Adopting a Redevelopment Plan for the Lower Roosevelt ---, Avenue Business District. RESOLUTIONS: RESOLUTIONS 1. Directing the Issuance of Various Bingo Licenses. 2. Directing the Issuance of Various Raffle Licenses. 3. Refund of Tax and/or Sewer Fee Overpayments. 4. Authorizing Various Contractors to Perform Rehabilitation of Homes Pursuant to COAH Regulations. 5. Creating Various Handicapped Parking Spaces. 6. Authorizing Mayor to Execute Agreement with Mid-State Federal Credit Union, Re: Parking Lot. 7. Authorizing Disposal of Stock. APPLICATIONS: APPLICATIONS 1. Pen's Ram Taxi - 2003 License Renewal. - This is still going through the process. COMMUNICATIONS COMMUNICATIONS: 1. PSE&G _ Letter requesting approval of upgrade street lighting, Re: Cypress Street This was discussed during the Borough Engineer's report. 2. Robert J. Bergen, Esq. Acting UEZ Coordinator - Letter advising that the Board approve and recommends to the Council that the Streetscape Plan be submitted to the NJ UEZ Authority for funding from the Carteret UEZ project Account. - Mayor Reiman explained the Streetscape Project and the area that it would cover. He also asked for a Resolution to submit the Streetscape plan to the NJ UEZ Authority. RESOLUTION #03-45 RESOLUTION #03-45 was introduced by the Mayor and referred to RESOLUTION the Council for action. AUTHORIZING CARTERET URBAN ENTERPRISE ZONE ADVISORY BOARD TO Upon MMS&C by CouncilmembersRios and Sitarz REQUEST FUNDING FOR STREETSCAPE PROJECT RESOLUTION #03-45 "RESOLUTION AUTHORIZING CARTERET URBAN -- ENTERPRISE ZONE ADVISORY BOARD TO REQUEST FUNDING FOR STREETSCAPE PROJECT" ADOPTED was adopted. Upon individual roll call vote Councilmembers Krum, Naples, Parisi, Rios, Sitarz and Sosnowski voted in the affirmative. PAYMENT OF BILLS PAYMENT OF BILLS: 6 JANUARY 30, 2003 AGENDA MEETING 1. List of bills properly audited and signed. REPORTS REPORTS: 1. Board of Health December 2002. 2. Clerk's Office January 2003. MA TTERS FOR DISCUSSION MATTERS FOR DISCUSSION: 1. C3 Operator - 2003 - Resolution to be put on same as last year. 2. Patrick DeBlasio - Resolution to participate in the MCIA Capital Equipment Lease Purchase Program. To be put on Resolution. 3. Walter Abrams, Esq. - Request to vacate Ivanitsky Terrace Borough Attorney look into this. 4. Brian O'Connor - Requesting to hire 2 per diem EMS Workers. To be put on Resolution, per diem Wayne Malek and Richard Mantuano. 5. T&M Associates - Roosevelt Avenue, Washington Avenue and Holmes Street. - To be put on Resolution. 6. James Clarkin, Esq. - Request for salary increase for Planning Board and Zoning Board. Turned over to the Finance Committee. BUSINESS TO BE ADDED BUSINESS TO BE ADDED: Councilmember Parisi said he would like to discuss personnel and negotiations in Closed Session. Councilmember Sosnowski said negotiations for Closed Session. Councilmember Sitarz said he had nothing. Councilmember Rios said he would like to put a Resolution on in support of Assembly Bill A2753 and Senate Bill 1924. He said Negotiations has taken place with the FMBA and they have reached a tentative agreement. He also said he would like to give two Police Commendations out to Mr. Makwinski and Mr. Panullo in apprehending two suspects. He said he received a letter from Mr. Neibert regarding IPC. He said he has been pursuing the problem with IPC with regards to the birds and their poor housekeeping. He has been dealing with the Construction Department and the Health Department. He said with summonses and subsequent fines IPC has informed the Borough that they will cease operation at the Carteret Plant by the end of the year. He would also like to give Council Commendations to the Vietnam Service Medal Winners in Carteret. The commendations would go to Vincent Bonilla, Hector Ramos and James Lynch. He would also like commendation given to the four girls who raised money for the World Trade Center. Councilmember Naples said her only concern fight now would be possibly firming up the policy on hall usage. Borough Attorney Bergen stated he met with Hadiyah and she will be giving him some information. He suggested that an Ordinance to put on to initiate a fee. ~ANUAR Y 30, 2003 tlGENDA MEETING Councilmember Krum gave out a copy of a proposal submitted by EKA for Grant Avenue Park. t~USINESS TOBEADDED Mayor Reiman stated next week an Ordinance will be put on for first COIV'T reading to adopt a plan for the Waterfront Redevelopment. He said it will be a very broad based plan. Councilmember Parisi said also commendations should be done for next week for the two employees in regards to a person's wallet. Mayor told Borough Clerk to have the commendations ready for next week. PUBLIC DISCUSSION OPENED PUBLIC DISCUSSION: Upon MMS&C, by Councilmembers Sosnowski and Krum, and unanimous affirmative vote of the full Council present, the meeting was opened to the public for discussion. John Sudia said he would like to commend the Mayor and Council on the new dress code. He said he wishes they could get the Board of education to do the same with its teachers. Frank Byrd from 63 Charles Street asked what is going on with the water problem on his street. Mayor Reiman stated that a two million dollar plan has been put together to upgrade that sewer system. The Engineers are in the design phase and right now they putting together the drawings. Construction will start sometime this year. He asked Borough Engineer Norbut to give an update on specifically where things stand in the design phase. Borough Engineer Norbut stated they had to get some permits and are looking to award contract sometime late this year. Chester Barbie from 6 Charlotte Street asked what kind of actions are taken when there are complaints about more than one family living in a single family home. He said he submitted a complaint about a year ago about a van on his street the registration is passed due yet the van is still there. Mayor Reiman stated he would send the Police Department to look at the van tomorrow. He said in reference to illegal occupancy there is a toll free number but if given the address he would send the Building Inspector out and they will take a look, try and gain access after speaking to the property owner. Jean Lutz from 76 John Street stated she would like to request that the bottom half of John Street be made into a one-way street. She would also like a sign to be posted stating no tracks allowed. Mayor Reiman said he would have the Borough Engineer review it. PUBLIC DISCUSSION CLOSED PUBLIC DISCUSSION CLOSED 8 JANUARY30, 2003 AGENDA MEETING There being no further comments, upon MMS&C by Councilmembers Rios and Naples and unanimous affirmative vote of the full Council present, the public discussion portion of the meeting was closed. RESOLUTION #03-46 RESOLUTION TO GO RESOLUTION #03-46 was introduced by the Mayor and referred to INTO CLOSED SESSION the Council for action. Upon MMS&C, by Councilmembers Rios and Parisi, RESOLUTION #03-46 "RESOLUTION TO GO INTO CLOSED SESSION" was adopted. Upon individual roll call vote, Councilmembers Naples, ADOPTED Krum, Parisi, Rios, Sitarz and Sosnowski voted in the affirmative. At approximately 6:42 P.M., a Closed Session was held. MEETING CLOSED Upon MMS&C, by Councilmembers Rios and Sitarz and unanimous MEETING OPENED affirmative vote of the full members present, this meeting was opened to the public at approximately 8:25 P.M. Mayor Reiman spoke about a Community Service program that he COMMENTS wants to bring into Carteret. He spoke with the Union President and he has no objection in fact it has the potential of generating overtime for the union because if the workers were in parks then two Borough Park Employees would be there also. RESOLUTION #03-46 was introduced by the Mayor and referred to RESOLUTION#03-46 the Council for action. AUTHORIZING THE MAYOR TO EXECUTE THE MIDDLESEX Upon MMS&C, by Councilmembers Rios and Krum, COUNTY PROBATION DIVISION COMMUNITY RESOLUTION #03-48 SERVICE PROGRAM "AUTHORIZiNG THE MAYOR TO EXECUTE THE MIDDLESEX WORK SITE COUNTY PROBATION DIVISION COMMUNITY SERVICE AGREEMENT PROGRAM WORK SITE AGREEMENT" was adopted. Upon individual roll call vote, Councilmembers Naples, ADOPTED Krum, Parisi, Rios, Sitarz and SosnOwski voted in the affirmative. Councilmember Parisi stated when the Finance Committee met with COMMENTS Patrick DeBlasio there were concerns about individual departments purchasing large items and their respective Councilpersons were signing off on them which is all well and good except for the fact that if we have a large item such as a copier everyone could get the same type copier which would allow for one service agreement for all the copiers opposed to everyone having different machines each with its own service agreement. He said this needs to be consolidated as much as possible. Borough Attorney suggested a memo be sent to all department heads stating no purchases over $200.00 with out Purchasing Department's approval. 9 3NUAR Y 30, 2003 4GENDA MEETING Councilmcmbcr Rios said Gloria should bc given the authority to get price quotes for new telephones. Mayor Reiman said ok to authorize Gloria to look for new telephone COMMENTS CON'T system so that everyone would be on one system. There being no further business or discussion, upon MMS&C by MEETING ADJOURNED Councilmembers Rios and Sosnowski and the unanimous affirmative vote of the full members present, the meeting adjourned at approximately 8:30 P.M. Re~ submitted, ~-~JTHLEEN M. BARNEY, RM(~C ~ Municipal Clerk KMB/tl 10