HomeMy Public PortalAboutCommunity Preservation Committee -- 2013-12-11 Minutes Approved: 01/08/2014 4a
Vote: 5-0-1
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MINUTES OF
COMMUNITY PRESERVATION COMMITTEE
REGULAR SESSION
Wednesday, December 11, 2013 at 4:30 pm
Brewster Town Office Building
Present: Bill Klein, Paul Ruchinskas, Elliott Carr, Roland Bassett, Jeanne Boehm, and
Don Arthur
Absent: Elizabeth Taylor, Dion Dugan, and Martin Kamarck
The Chair called the meeting to order at 4:30 pm
As required by the Open Meeting Law we are informing you that the Town will be audio
taping this public meeting. In addition, if anyone else intends to either video or
audiotape this meeting they are required to inform the chair. "
AGENDA
1. Approval of minutes
2. Review of Policies and Procedures
3. Scheduling of next meeting
4. Topics the Chair did not reasonably anticipate
5. Adjournment
1 r Approval of minutes
Motion made by Don Arthur by to approve minutes of November 13, 2013 as
presented. Second by Roland Bassett.
VOTE: 6-0-0
2. Review of Policies and Procedures
There was an overview of how the CPC has been adhering to its own policies
as well as a brief review of the application and previously approved projects.
There was a discussion on previously voted policies. It was decided that a list
of all policies that have been voted should be compiled by going through prior
minutes. A list of policies is currently listed at the end of the application.
There was a discussion on how flexible the entire process should or should not
be and it was noted that each project is different and may have various needs
as to timelines depending on the situation. Recent projects were reviewed as
to the process. Deadlines were discussed and it is felt that they should be
included as guidelines. The Committee can vote extensions to deadlines on a
project-by-project basis. The Committee noted the need for all policies to be
located in one place so they are easily revised if necessary and that perhaps the
best place for them being located is in the application. Don Arthur will send
the current revised application to the Committee members. It is hoped that this
application can be filled out on line.
With projects that take several years to complete, concern was raised as to how
} to track expenditures and account balances to make sure monies are spent
appropriately. Spending first should be in the reserve accounts.
Future potential projects were briefly discussed with regard to process
especially with regard to properties with multiple purposes.
3. Scheduling of next meeting
The next meeting is scheduled for Wednesday, January 8, 2014 at 4:30pm.
4. Topics the Chair did not reasonably anticipate
There were none.
55. Adjournment
Motion by Don Arthur to adjourn the meeting at 5:10 pm Second by Roland
Bassett.
VOTE: 6-0-0
This meeting may be scheduled in a room that is not wheelchair accessible. If you require
accommodation or assistance, please notes the party conducting this meeting in advance of
the meeting date.
Respectfully submitted,
Donna J. Moberg, Recording Secretary