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Home My Public Portal AboutComprehensive Water Planning -- 2013-02-25 Minutes d1aIlsII rralli�ii o ,_Ra. .0�j Town of Brewster Comprehensive Water o '+� °� 2198 Main Street Planning Committee III I a D N Brewster, Massachusetts So ��!!!1"; BREWSTER TOWN CLERK sr - } " y 02631-1898 (508) 896-3701 x1233 ''��"i��iiiruirrriiniluin��o��oo�� FAX (508) 896-8089 '13 APR25 11 14644 Date Approved: 4-8-13 Vote: 7-0 TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) Regular Meeting Monday, February 25, 2013 at 4:30 pm Brewster Town Office Building Chairman Lem Skidmore convened the CWPC meeting at 4:35 pm in the Brewster Town Office Building with members, Russell Schell, Elizabeth Taylor, Dave Bennett, Dan Ryan, and Pat Hughes present. Absent: Joanne Hughes, John O'Reilly, Bruce Evans Also Present: Sue Leven, Peter Johnson, Jim Gallagher, Chris Miller Recording or Taping Notification The Chair read "As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to record this meeting they are required to inform the chair." Supporting Documents: AGENDA Citizen Forum 022513_A Email from Pat Hughes re: CCC 2. D. D 2isscuscus Discuss MVP and other CCC wastewater planning tools 3. Discuss Build out Report- HWG 4. Discuss Phase III Scope- HWG 5. Review Minutes of 1-7-13 6.Topics the Chair did not reasonably anticipate 1. CItlZen'Forum Peter Johnson reminded the committee that the Brewster Conservation Trust (BCT) is interesting in helping with public outreach and education. Their newsletter comes out in late May or June. They are willing to publish an article. They have an email blast. Johnson explained that articles due by the end of March. 2. Discuss MVP and other CCC wastewater planning tools Hughes, P addressed the committee. She shared an email exchange with staff from the Cape Cod Commission (CCC) staff. They are talking about three tools. Hughes, P suggested the Multi Variant Planner (MVP) tool might be helpful. Right now it is designed to use a county wide build-out. The CCC Staff indicated they might be able to use a town specific build out. Hughes, P feels that is important and suggested perhaps Brewster can be a test. Leven went to a focus group meeting at the CCC today. She learned that the CCC does not want any towns filing their plan with the commission for a year. They want time to do what they have to do. CWPC 2-25-13.docx Page 1 of 5 Leven explained there was an involved discussion and great deal of concern from the towns. Leven was curious as to how this may impact individual town plans, especially for Brewster because of the ponds issue. Leven explained Harwich has already voted to file their plan. The question is how will the CCC work with the towns? Leven added it might not make sense to move forward with Phase III. The committee had a discussion about the tools. Would the tools be used by the general public? Leven's comments from the meeting. The CCC addressed how the public outreach and education. (basic education and common language) How to approach groups to do public outreach? Look at CCC as technical assistance; provide regional standards vs. regional control. The importance of getting towns together as well as their consultants was discussed. An opportunity to have a clearing house of information - already have the water collaborative. Leven stated it was a good facilitated discussion. They allowed members of the focus group to talk. Leven will follow up with Heather at the commission to get a clear picture before further spending. Skidmore asked about filing a plan. Leven explained once a plan is complete it is filed with the CCC and DEP. The CCC reviews it as a development of regional impact (DRI). Leven expressed concern since the committee is at a point where they are making decisions and not just gathering data. Leven and Skidmore agreed to invite Mark Nelson of HWG and CCC staff to a meeting. Taylor was at a CCC Executive Committee meeting today. She explained DEP expects memos of understanding (MOU's) between the towns. Leven agrees with having regional discussions with the CCC and others. It may delay some of the committee's Phase III work. Skidmore agreed that MOU's make sense. Taylor suggested MOU's based on sub water sheds. Based on MEP. They discussed further. Hughes, P suggested waiting on the MOU's. She added they should be proactive since they share 4 MEP water sheds. She suggested drafting a memo to DEP and the CCC. Include Mark Nelson and Brian Dudley. Miller commented regarding MOU's - Ask Mark Nelson, Orleans and finish the discussion on sub water sheds. Bring in DEP and Orleans. Schell agreed with Miller since we share water sheds with Orleans. At some point it might be a practical alternative to share a wastewater facility at Namskaket Marsh. He does not anticipate any other town than Orleans. The committee discussed other towns. Bennett stated this is a good reason to reach out. He suggested a motion to reach out to our neighbors in Harwich and Orleans with a letter, want to meet with DEP and CCC and have a working session, send to towns, and cc: DEP and CCC. We could move forward with Phase III, internal pond review but scale back on other work. Have consultant work with DEP, CCC and other consultants for the Towns. (Hughes, P Second) No Motion - was acknowledged after discussion. Leven was concerned going to other towns now. We could let them know about the meeting with DEP and CCC. Bennett and Leven discussed who would participate in the meeting. CWPC 2-25-13.docx Page 2 of 5 Hughes, P agreed with Bennett. She does not know where we are going with Pleasant Bay (PB). What are reasonable options to manage nitrogen in our portion of the PB water shed? Once we know the answer we can sit down with our neighbors. What is the basis of a MOU? Hughes, P is going to a CCC meeting tonight. Hughes, P asked if the CCC can talk to the towns. Leven and Hughes, P discussed the CCC role further. Bennett expressed concern about who has the authority. CCC gets authority from DEP. The CCC should give framework and guidance. He believes other towns may welcome a discussion. He asked about Harwich plans. Leven and Bennett discussed Harwich and Chatham plans plus the role of the CCC. Skidmore suggested taking action. A meeting with the CCC and other towns is a good step forward. Hughes, P would like to see the CCC ask the towns about their plans. Future agenda item, invite other towns, TBD by Leven. Hughes, P suggested a list of questions for a meeting with DEP. What kind of discussion? Bennett asked about the timing with Phase III. Does the HWG proposal drive the article at TM? Leven explained they have funding for the first half. The funding request is part of a Selectmen's article, for additional $120 going to Town Meeting in the spring. Skidmore explained that Phase III is on the fall and spring warrants. They asked to split it in half. It is a Selectmen capital expenditure. No signed contract. "Professional Services, Water Planning" Leven, Hughes, P and Bennett discussed further. Bennett was in favor of bringing all parties together. (No motion, reserve until next meeting) maybe a motion to write a letter Taylor asked about money for Town Meeting. Leven explained if there is concern or indication from DEP or CCC that going forward was risky then we need to rethink. Taylor asked about timeframe. She was concerned about town accounting process. 3. Discuss Build out Report - HWG Leven gave an update. She has received the last bill from HWG. One open item - GIS layers from HWG, issue with matching them to our records. Geraldine and Kathy working on it. Bennett suggested the difference between smart growth and baseline might be a good topic for the BCT to take up. Johnson agreed. 4. Discuss Phase III Scope - HWG Leven gave an update. She met with Nelson and they are revising the scope. He is looking at ways to avoid overlap. She expects an update soon. HWG are anxious to get started. She will follow up with Nelson about the CCC focus group meeting today. Skidmore stated they may need to adjust the Phase III scope. Bennett explained they could pick phase III, part one and two. Engage the consultant and choose what is necessary. Part two, Phase III - hold Part I, Phase III. Pond work, water gardens, generalized discussion. Keep it moving but in context of the broader discussion. Leven agreed. CWPC 2-25-13.docx Page 3 of 5 Hughes, P suggested that HWG needs comes back with an analysis of 4 water sheds. Recommendations for nitrogen reduction, finalize the approach for the town. The committee discussed topics/questions for Nelson at HWG. Add topic to next agenda. Leven will follow up. { 5. Review' Minutes of 1-7-13 Hughes, P made a Motion to approve the minutes of 1-7-13 as written, Bennett Second, All Aye, Vote 6-0. 6. Topics the Chair did not reasonably anticipate None. Bennett made a Motion to adjourn, Ryan Second, All Aye, Vote 6-0. The meeting ended at 5:45 pm. Next Meeting: 3-11-13 @ 4:30 pm Respectfully submitted, ■ -0.16 a'IA \ ► ett, -rk Kelly I✓oore, a Department ssistant Planning CWPC 2-25-13.docx Page 4 of 5 CWPC Action Items, Post 2-25-13 Meeting Updated 2-27-13 Consultant Action Items Meeting Comments Due Date Status /Member/Staff Date (estimate) HWG Phase II—10%design on storm 2-11-13 Royal Bank of Canada Ongoing water retro fit projects,Walker's denied grant request for Pond, Breakwater Beach,Town Hall Town Hall rain garden. rain garden Committee considering removing from Phase III and creating RFP for local firms. Bridge Project, Data Synthesis 1-28-13 Waiting for installation of Ongoing and GIS—maps accessible from People GIS(K. Lambert) Web site Bridge Project, Build out Report 2-25-13 Last bill received, Kathy and Owe Ongoing Geraldine working on GIS committee layers. set of GIS maps Phase Ill Scope 2-25-13 Discuss 3-11-13 Ongoing Phase III,Joint meeting with the 1-28-13 Ed Lewis suggested it would TBD Planning Board to discuss Phase Ill be a good idea. Phase Ill, Meeting with HWG and 2-25-13 Leven following up with TBD CCC. MVP and other wastewater HWG and CCC management tools. SMAST Mill Ponds Complex Project 2-11-13 Leven to investigate the Ongoing (Pond Study) grant writing of the 604(b) Ed Eichner Technical Memo 1-16 with either SMAST or CCC for the management strategy of the Mill Ponds Com'lex `'. Miscellaneous Kleinfelder MS 4 Compliance Update 1-28-13 Ongoing HWG Bennett Reports by Peter Weiskel for the Tri 2-27-12 early 2013 Pending Town Treatment Plant Hughes, J Ponds testing process,final report 9-10-12 12-31-12 Pending from the State CWPC 2-25-13.docx Page 5 of 5