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HomeMy Public PortalAboutComprehensive Water Planning -- 2013-09-23 Minutes t�o;l^� F, . Town of Brewster Comprehensive Water o�Z iVtt ., et 2198 Main Street Planning Committee g 3 $ .; 111.2 Brewster Massachusetts s0 _irn�`; ,Oj a ' r� $ 02631-1898 -N� � o (508) 896-3701 x1233 'olli nimilk FAX (508) 896-8089 BREWSTER ��' CLERK Date Approved:10-28-13 Vote:6-0-1 Taylor abstains TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) Regular Meeting Monday, September 23, 2013 at 4:30 pm Brewster Town Office Building Vice-Chairman Dave Bennett convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building with members, Russell Schell, Dan Ryan, Paula Miller, Adam Curtis, and Bruce Evans present. Absent: Elizabeth Taylor, John O'Reilly, Lem Skidmore Also Present: Sue Leven, Jim Gallagher, Chris Miller, Nancy Ellis Ice, Pat Hughes Recording or Taping Notification The Vice Chair read As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to record this meeting he or she is required to inform the chair." Supporting Documents: AGENDA 092313_A CWPC Fall 2013 Funding Request for 1. Citizen Forum Integrated Water Resource Management Planning, 2. Fall town meeting funding discussion and vote From, HWG. 3. Review minutes of 8-26-13 4.Topics the Chair did not reasonably anticipate 092313_8 Integrated Water Resources Management Plan—Phase III,from HWG 1. CltIz n.Fo um None 2. Pail tuwfl meeting funding:discussion and vote I, The committee referenced the handouts from Mark Nelson at HWG and discussed costs and timeframes. Leven will ask Nelson to provide estimate for Nitrogen Management for Pleasant Bay. They are currently waiting for a grant funding update. Evans expressed surprise and concern regarding the estimated costs for Nitrogen Management Alternatives. Leven explained that the consultant will be evaluating technologies and selecting an alternative. Evans stated that the pond work is very important to people in town. He questioned the amount of frontage on Pleasant Bay. Leven stated that the Pleasant Bay watershed goes halfway through the town. There is a Total Maximum Daily Load to meet for Pleasant Bay. (TMDL) CWPC 9-23-13.docx Page 1 of 5 Chris Miller explained that the state required TMDL's drive work to be done before the ponds. Miller agreed with Leven. Brewster is late to the process and the engineering analysis is necessary and important. He was not surprised by the numbers. Hughes agreed with Miller. She also stated that Evans was correct stating the ponds are important to people. She referenced an email from Paula Miller which provided detail on pond water analysis and outreach, maybe a ponds guidebook. She suggested the group move ahead with the Board of Selectmen and to be specific regarding recommended analysis with the Finance Committee and the Board of Selectmen. Miller acknowledged that ponds are the biggest priorities with people. Miller asked about the rapid assessment for ponds, $15k each? Leven, yes. Miller-P and Leven discussed the wording that will come out of Phase III. Bennett questioned the Nitrogen Management Pleasant Bay wording and expressed concern regarding stating reserve money and addressing direct discharges. He asked about other projects like Walker's Pond, Town Hall, and Breakwater Beach. Will the money go into identified projects? Leven stated that the Daisy Lane stormwater project is Chapter 90 money. Bennett asked if they should consult with Bob Bersin about MS4 projects. Hughes stated she has asked Bersin about MS4 projects. She suggested they can recommend storm water projects to the Board of Selectmen. Help set priorities. Bennett suggested a letter prioritizing projects identified for funding. He expressed concern about funding projects over and over again. He asked if there is flexibility in the vote. Leven explained it is up the committee. She is going to the Board of Selectmen on 10/7/13. Evans suggested going ahead as-is but asked about flexibility in moving numbers around. Leven and Hughes discussed further. Hughes thought the CWPC should weigh in on town's priorities with stormwater/MS4 projects. Miller-C stated that if we want the town to consider water quality, then recommend now. Document conditions now to get the credit from the State later. Miller-P, Miller-C and Leven discussed stormwater work further. DPW and the consultant could list direct outfalls in the plan. The committee discussed who does the work. They agreed to move the vote and reserve the funding. Schell was in support of Bennett. He stated that the Cape Cod Commission (CCC) draft will be issued by June of 2014 and will include expectations that Brewster work with Orleans on the Pleasant Bay watershed. Leven explained they are working with Orleans and Harwich now and they also discussed permeable reactive barriers. The CCC does not drive the decision. Hughes encouraged the committee to not reference a reserve account because money is tight. She suggested they be specific by framing nitrogen and Pleasant Bay work. Bennett and Hughes discussed further. Evans stated the resolution of Pleasant Bay and the ponds work is very important. Bennett agreed. Two extra ponds and outreach are important. He questioned the $60k. Miller-P asked why this was not addressed in Phase III. Leven explained that Phase III is assessment of alternatives and selection of next step, implementation. Miller-P asked if they would work with Chatham or Orleans. Leven stated it depends on the cost. They discussed scope, money, regionalization, and examples. Curtis questioned the deadlines with the consultant and rapid assessments. Leven stated there are deadlines and she referenced the Gantt chart received at the last meeting from HWG. Rapid assessment is about three months. Miller asked if all tasks are contracted. Leven explained that tasks are all part of Phase III. They reviewed the Gantt chart. Leven will follow up and confirm timeframes with Nelson. Evans made a Motion, to authorize entering into contracts, Phase III additional work, accepting the fall 2013 funding request as printed, Miller-P Second, Discussion.... *Nitrogen Management of Pleasant Bay CWPC 9-23-13.docx Page 2 of 5 *Pond Watershed Analysis *Ongoing Outreach Evans made an amendment to the Motion under discussion. Not"as printed" Add in, $97,000 used for tasks following Phase III, Miller-P Second, All Aye, Vote 6-0. 3. ii' vII4 miniiit of 8-26-13' Gallagher emailed an edit to Moore. Ryan made a Motion to accept the minutes of 8-26-13 as amended, Curtis Second, All Aye, Vote 6-0. I 4.toplia the':_Chair did not reasonably anticipate Leven gave the group an update regarding the HWG contract with SMAST. There was an issue regarding ownership of work. The Town's contract says that the Town and SMAST jointly own the information. It is being worked out. Bennett suggested a letter from the CWPC to setup a work group with Bob Bersin of the DPW. He asked Miller and Leven to work together on this letter. They agreed and will bring something to the next meeting. Subject - Identify areas and make recommendations. List/identify direct discharges to Bob Bersin. Miller suggested that the letter be sent to Charlie Sumner, Board of Selectmen and to cc: DPW. Schell volunteered to work with them on the letter. Miller-P asked about the county's fertilizer draft regulation. Ice told the group that the Board of Health is talking about it. Leven stated the Cape Cod Commission (CCC) does not have a model by-law yet. Miller-P will be sending Leven what she has reviewed. Ice explained that a draft regulation will go to the Board of Health and if they don't adopt, then the CCC will. Leven, Miller-P, Bennett, and Ice discussed further. They will discuss at the next meeting. The regulations are not subject to a town vote. Ice will forward information to Leven after the next meeting. The committee expressed interest in being involved. Miller-P announced the Association to Preserve Cape Cod (APCC) will be showing a documentary on water connections being aired on 10/17/13 at the annual meeting, Wequasset Inn. Miller-P will follow up with the committee after the meeting. Schell and Miller-P gave an update regarding the Herring River 208 meeting last week. Schell noted that many people from the CCC attended. The presentation included GIS slides and the schedule for two more meetings in December with a draft plan June 2014. There was not much new information presented. There was an interesting timeline presentation of Pleasant Bay, Herring River and Dennis highlighting all steps of the Integrated Water Resources Management Plan (IWRMP). Miller-P noted the sharing of the timelines and the GIS maps. She asked about discussing alternative technologies. She wants to see a limited set of technologies. Towns will have choices. The needs area will be identified by watershed. Bennett told the group about a tool on the CCC site that projects nitrogen and costs. Leven, Miller-P and Bennett discussed further. The CCC is doing a build-out. Miller-P noted that the golf courses are not using phosphorus fertilizers. Schell shared some comments from the last meeting addressing wastewater items. 1) Cluster alternative in Phase III defined cost estimates - Costs separate with treatment and collection. 2) Pilot plant testing - limit expenditures on task. Do we expect only grant funding? Do we need to amend what the Board has approved? Leven - No. Schell asked the committee to consider further. Bennett noted experimental technology outside of grant applications. CWPC 9-23-13.doa Page 3 of 5 Schell suggested they identify separate collection vs. treatment because of the collaboration with Orleans. He asked the committee to comment. Leven suggested they hold this discussion for a time when Nelson, Taylor, Skidmore and O'Reilly are present. Miller-P asked about the $10k for reactive barriers. Leven, confirmed. There is a revised document coming. Miller-P asked about pilot studies and design feasibility. Should the task be redefined? What to do and the results. She needs more information. Bennett stated there is a lot of promise but experimental technologies. Grant money? Fund with others? He shares Miller's concern. Leven noted they are looking at two sources of funding. Leven will email any pilot studies from HWG and the CDM Smith memo regarding permeable reactive barriers. A revised bid is coming from HWG that will address permeable reactive barriers. Evans made a Motion to adjourn, Schell Second, All Aye, Vote 6-0. The meeting ended at 5:45 pm. Next Meeting: Monday 10-15-13 0 4:30 pm Respectfully submitted, %tt ,- Dav e,, Vice Chair & Clerk Kelly Moore, S or Dept. Assistant, Planning CWPC 9-23-13.docx Page 4 of 5 s T CWPC Action Items, Post 9-23-13 Meeting The action Items were not reviewed during the 9-23-13 meeting. Consultant Action Items Meeting Comments Due Date Status /Member/SiafI Date (estimate) HWG Phase II—10%design on storm 9-9-13 319 grant applications Mid- Ongoing water retro fit project,Town Hall submitted to fund October Rain Garden construction.Waiting to hear about grant money SMASTIHWG Phase III, HWG&SMAST 9-23-13 Phase IIIB scope of work 10-15-13 Ongoing Mill Ponds Study incorporated into approved,More detail Phase Ill B. coming from SMAST& HWG Leven Funding request for fall town 9-23-13 Placeholder of$100k Voted Done meeting—Phase III approved 9-23-13 Leven Collect and develop materials for 8-26-13 Leven Ongoing use b •rivate ••nd owners Miscellaneous CWPC Discuss comments from Schell 9-23-13 Schell For 10-15 regarding cluster alternative in Phase Ill CWPC Discuss fertilizer by-law and BOH 9-23-13 Miller, Leven, Ice For 10-15 input/vote BOH meeting 10-1-13 CWPC Letter to DPW from CWPC re: 9-23-13 Schell, Leven, Miller For 10-15 direct discharges Kleinfelder MS 4 Compliance Update 9-9-13 Kleinfelder working on new Ongoing HWG contract with Brewster. CWPC CWPC Briefing Paper for 4-8-13 Hughes, P and Leven Ongoing Committees and Boards working on paper Leven Communications with 9-9-13 Leven working with CGA to Ongoing Cranberry Growers Assoc. (CGA) meet with growers on Elbow Pond DPW Daisy Lane drainage remediation 9-9-13 Work to be done to eliminate Fall 2013' Ongoing direct discharge to Schoolhouse Pond using Chapter 90 funds CWPC 9-23-13.docx Page 5 of 5