HomeMy Public PortalAboutComprehensive Water Planning -- 2013-09-23 Minutes t�o;l^� F, . Town of Brewster Comprehensive Water
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Date Approved:10-28-13
Vote:6-0-1 Taylor abstains
TOWN OF BREWSTER MINUTES OF
COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC)
Regular Meeting
Monday, September 23, 2013 at 4:30 pm
Brewster Town Office Building
Vice-Chairman Dave Bennett convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building
with members, Russell Schell, Dan Ryan, Paula Miller, Adam Curtis, and Bruce Evans present.
Absent: Elizabeth Taylor, John O'Reilly, Lem Skidmore
Also Present: Sue Leven, Jim Gallagher, Chris Miller, Nancy Ellis Ice, Pat Hughes
Recording or Taping Notification
The Vice Chair read As required by the Open Meeting Law we are informing you that the Town will be audio taping
this public meeting. In addition, if anyone else intends to record this meeting he or she is required to inform the
chair."
Supporting Documents:
AGENDA
092313_A CWPC Fall 2013 Funding Request for 1. Citizen Forum
Integrated Water Resource Management Planning, 2. Fall town meeting funding discussion and vote
From, HWG. 3. Review minutes of 8-26-13
4.Topics the Chair did not reasonably anticipate
092313_8 Integrated Water Resources Management
Plan—Phase III,from HWG
1. CltIz n.Fo um
None
2. Pail tuwfl meeting funding:discussion and vote I,
The committee referenced the handouts from Mark Nelson at HWG and discussed costs and timeframes.
Leven will ask Nelson to provide estimate for Nitrogen Management for Pleasant Bay. They are currently
waiting for a grant funding update.
Evans expressed surprise and concern regarding the estimated costs for Nitrogen Management
Alternatives.
Leven explained that the consultant will be evaluating technologies and selecting an alternative.
Evans stated that the pond work is very important to people in town. He questioned the amount of
frontage on Pleasant Bay. Leven stated that the Pleasant Bay watershed goes halfway through the town.
There is a Total Maximum Daily Load to meet for Pleasant Bay. (TMDL)
CWPC 9-23-13.docx Page 1 of 5
Chris Miller explained that the state required TMDL's drive work to be done before the ponds. Miller agreed
with Leven. Brewster is late to the process and the engineering analysis is necessary and important. He
was not surprised by the numbers.
Hughes agreed with Miller. She also stated that Evans was correct stating the ponds are important to
people. She referenced an email from Paula Miller which provided detail on pond water analysis and
outreach, maybe a ponds guidebook. She suggested the group move ahead with the Board of Selectmen
and to be specific regarding recommended analysis with the Finance Committee and the Board of
Selectmen.
Miller acknowledged that ponds are the biggest priorities with people. Miller asked about the rapid
assessment for ponds, $15k each? Leven, yes. Miller-P and Leven discussed the wording that will come
out of Phase III.
Bennett questioned the Nitrogen Management Pleasant Bay wording and expressed concern regarding
stating reserve money and addressing direct discharges. He asked about other projects like Walker's
Pond, Town Hall, and Breakwater Beach. Will the money go into identified projects?
Leven stated that the Daisy Lane stormwater project is Chapter 90 money. Bennett asked if they should
consult with Bob Bersin about MS4 projects. Hughes stated she has asked Bersin about MS4 projects. She
suggested they can recommend storm water projects to the Board of Selectmen. Help set priorities.
Bennett suggested a letter prioritizing projects identified for funding. He expressed concern about funding
projects over and over again. He asked if there is flexibility in the vote. Leven explained it is up the
committee. She is going to the Board of Selectmen on 10/7/13. Evans suggested going ahead as-is but
asked about flexibility in moving numbers around. Leven and Hughes discussed further. Hughes thought
the CWPC should weigh in on town's priorities with stormwater/MS4 projects. Miller-C stated that if we
want the town to consider water quality, then recommend now. Document conditions now to get the credit
from the State later. Miller-P, Miller-C and Leven discussed stormwater work further. DPW and the
consultant could list direct outfalls in the plan.
The committee discussed who does the work. They agreed to move the vote and reserve the funding.
Schell was in support of Bennett. He stated that the Cape Cod Commission (CCC) draft will be issued by
June of 2014 and will include expectations that Brewster work with Orleans on the Pleasant Bay
watershed. Leven explained they are working with Orleans and Harwich now and they also discussed
permeable reactive barriers. The CCC does not drive the decision.
Hughes encouraged the committee to not reference a reserve account because money is tight. She
suggested they be specific by framing nitrogen and Pleasant Bay work. Bennett and Hughes discussed
further.
Evans stated the resolution of Pleasant Bay and the ponds work is very important. Bennett agreed. Two
extra ponds and outreach are important. He questioned the $60k. Miller-P asked why this was not
addressed in Phase III. Leven explained that Phase III is assessment of alternatives and selection of next
step, implementation. Miller-P asked if they would work with Chatham or Orleans. Leven stated it
depends on the cost. They discussed scope, money, regionalization, and examples.
Curtis questioned the deadlines with the consultant and rapid assessments. Leven stated there are
deadlines and she referenced the Gantt chart received at the last meeting from HWG. Rapid assessment is
about three months. Miller asked if all tasks are contracted. Leven explained that tasks are all part of
Phase III. They reviewed the Gantt chart. Leven will follow up and confirm timeframes with Nelson.
Evans made a Motion, to authorize entering into contracts, Phase III additional work, accepting the fall
2013 funding request as printed, Miller-P Second, Discussion....
*Nitrogen Management of Pleasant Bay
CWPC 9-23-13.docx Page 2 of 5
*Pond Watershed Analysis
*Ongoing Outreach
Evans made an amendment to the Motion under discussion. Not"as printed"
Add in, $97,000 used for tasks following Phase III, Miller-P Second, All Aye, Vote 6-0.
3. ii' vII4 miniiit of 8-26-13'
Gallagher emailed an edit to Moore.
Ryan made a Motion to accept the minutes of 8-26-13 as amended, Curtis Second, All Aye, Vote 6-0.
I 4.toplia the':_Chair did not reasonably anticipate
Leven gave the group an update regarding the HWG contract with SMAST. There was an issue regarding
ownership of work. The Town's contract says that the Town and SMAST jointly own the information. It is
being worked out.
Bennett suggested a letter from the CWPC to setup a work group with Bob Bersin of the DPW. He asked
Miller and Leven to work together on this letter. They agreed and will bring something to the next
meeting. Subject - Identify areas and make recommendations. List/identify direct discharges to Bob
Bersin. Miller suggested that the letter be sent to Charlie Sumner, Board of Selectmen and to cc: DPW.
Schell volunteered to work with them on the letter.
Miller-P asked about the county's fertilizer draft regulation. Ice told the group that the Board of Health is
talking about it. Leven stated the Cape Cod Commission (CCC) does not have a model by-law yet. Miller-P
will be sending Leven what she has reviewed. Ice explained that a draft regulation will go to the Board of
Health and if they don't adopt, then the CCC will. Leven, Miller-P, Bennett, and Ice discussed further. They
will discuss at the next meeting. The regulations are not subject to a town vote. Ice will forward
information to Leven after the next meeting. The committee expressed interest in being involved.
Miller-P announced the Association to Preserve Cape Cod (APCC) will be showing a documentary on water
connections being aired on 10/17/13 at the annual meeting, Wequasset Inn. Miller-P will follow up with
the committee after the meeting.
Schell and Miller-P gave an update regarding the Herring River 208 meeting last week. Schell noted that
many people from the CCC attended. The presentation included GIS slides and the schedule for two more
meetings in December with a draft plan June 2014. There was not much new information presented. There
was an interesting timeline presentation of Pleasant Bay, Herring River and Dennis highlighting all steps of
the Integrated Water Resources Management Plan (IWRMP).
Miller-P noted the sharing of the timelines and the GIS maps. She asked about discussing alternative
technologies. She wants to see a limited set of technologies. Towns will have choices. The needs area will
be identified by watershed.
Bennett told the group about a tool on the CCC site that projects nitrogen and costs. Leven, Miller-P and
Bennett discussed further. The CCC is doing a build-out.
Miller-P noted that the golf courses are not using phosphorus fertilizers.
Schell shared some comments from the last meeting addressing wastewater items.
1) Cluster alternative in Phase III defined cost estimates - Costs separate with treatment and collection.
2) Pilot plant testing - limit expenditures on task. Do we expect only grant funding? Do we need to amend
what the Board has approved? Leven - No.
Schell asked the committee to consider further.
Bennett noted experimental technology outside of grant applications.
CWPC 9-23-13.doa Page 3 of 5
Schell suggested they identify separate collection vs. treatment because of the collaboration with Orleans.
He asked the committee to comment.
Leven suggested they hold this discussion for a time when Nelson, Taylor, Skidmore and O'Reilly are
present.
Miller-P asked about the $10k for reactive barriers. Leven, confirmed. There is a revised document
coming.
Miller-P asked about pilot studies and design feasibility. Should the task be redefined? What to do and the
results. She needs more information.
Bennett stated there is a lot of promise but experimental technologies. Grant money? Fund with others?
He shares Miller's concern. Leven noted they are looking at two sources of funding. Leven will email any
pilot studies from HWG and the CDM Smith memo regarding permeable reactive barriers. A revised bid is
coming from HWG that will address permeable reactive barriers.
Evans made a Motion to adjourn, Schell Second, All Aye, Vote 6-0.
The meeting ended at 5:45 pm.
Next Meeting: Monday 10-15-13 0 4:30 pm
Respectfully submitted,
%tt ,-
Dav e,, Vice Chair & Clerk Kelly Moore, S or Dept. Assistant, Planning
CWPC 9-23-13.docx Page 4 of 5
s T
CWPC Action Items, Post 9-23-13 Meeting
The action Items were not reviewed during the 9-23-13 meeting.
Consultant Action Items Meeting Comments Due Date Status
/Member/SiafI Date (estimate)
HWG Phase II—10%design on storm 9-9-13 319 grant applications Mid- Ongoing
water retro fit project,Town Hall submitted to fund October
Rain Garden construction.Waiting to hear
about grant money
SMASTIHWG Phase III, HWG&SMAST 9-23-13 Phase IIIB scope of work 10-15-13 Ongoing
Mill Ponds Study incorporated into approved,More detail
Phase Ill B. coming from SMAST&
HWG
Leven Funding request for fall town 9-23-13 Placeholder of$100k Voted Done
meeting—Phase III approved 9-23-13
Leven Collect and develop materials for 8-26-13 Leven Ongoing
use b •rivate ••nd owners
Miscellaneous
CWPC Discuss comments from Schell 9-23-13 Schell For 10-15
regarding cluster alternative in
Phase Ill
CWPC Discuss fertilizer by-law and BOH 9-23-13 Miller, Leven, Ice For 10-15
input/vote BOH meeting 10-1-13
CWPC Letter to DPW from CWPC re: 9-23-13 Schell, Leven, Miller For 10-15
direct discharges
Kleinfelder MS 4 Compliance Update 9-9-13 Kleinfelder working on new Ongoing
HWG contract with Brewster.
CWPC CWPC Briefing Paper for 4-8-13 Hughes, P and Leven Ongoing
Committees and Boards working on paper
Leven Communications with 9-9-13 Leven working with CGA to Ongoing
Cranberry Growers Assoc. (CGA) meet with growers on Elbow
Pond
DPW Daisy Lane drainage remediation 9-9-13 Work to be done to eliminate Fall 2013' Ongoing
direct discharge to
Schoolhouse Pond using
Chapter 90 funds
CWPC 9-23-13.docx Page 5 of 5