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Home My Public Portal AboutComprehensive Water Planning -- 2013-10-15 Minutes �o� SEW q 44 Town of Brewster Comprehensive Water 2198 Main Street Planning Committee 3 ;�"° • u >= Brewster, Massachusetts Q i urn! i p•y p9 02631-1898 (508) 896-3701 x1233 wu/mini itanaa��°`��•• FAX (508) 896-8089 BREWSTER VRY: Date Approved:10-28-13 Vote:7-0 TOWN OF BREWSTER MINUTES OF COMPREHENSIVE WATER PLANNING COMMITTEE (CWPC) Regular Meeting Tuesday, October 15, 2013 at 4:30 pm Brewster Town Office Building Chairman Lem Skidmore convened the CWPC meeting at 4:30 pm in the Brewster Town Office Building with members, Russell Schell, Dan Ryan, Paula Miller, Adam Curtis, Dave Bennett, Elizabeth Taylor, and Bruce Evans present. Also Present: Sue Leven, Jim Gallagher, Chris Miller, Pat Hughes, Hal Minis, Madhavi Venkatesan Recording or Taping Notification The Chair read"As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to record this meeting he or she is required to inform the chair." AGENDA Supporting Documents: 1. Citizen Forum 2. Fall town meeting funding discussion 101513_A Comprehensive Water Planning 3. Discuss letter to Town Administrator and DPW re: direct Committee,fall 2013 Funding Request for discharges Integrated Water Resource Management 4. Review minutes of 9-9-13 } Planning 5. Topics the Chair did not reasonably anticipate 101513_B HWG Phase III Spreadsheet 101513_C CWPC Status Update for fall Town Meeting 2013 101513_D IWRMP Phase III Progress Report, HWG, 9-2-13 - 9-29-13 101513_E Elbow Pond Phosphorus Study Proposal DRAFT 10-10-13 from John Keith, PE 101513_F Elbow Pond Invasive Plant Removal Project Proposal 8-23-13 from John Keith, PE 1. Citizen;Forum , John Keith, an environmental engineer and part time Brewster resident addressed the committee. He gave an update on a creation of a homeowner's association for Elbow Pond. He is working with Bob and Mary Mauterstock and Dr. Sandy Zevon. He distributed two technical proposals. He will email them to Leven. Proposal #1) Understand nutrients, study sources, and understand the true causes, Proposal #2) What to do. They are concerned about invasive weeds in the pond and would like to remove them. They will work with the Town and with the support of the CWPC. He asked the committee to keep them on their list of priorities. He will review the Schoolhouse Pond Report. He believes their pond work is a good model and will demonstrate community support. 1) Phosphorus 2) Invasive plant removal. Skidmore expressed support. Keith explained the timeframe. Pond study in 4-5 months (spring), and do the work next summer. They will file with the Conservation Commission to remove the plants. Keith noted that piecemeal removal of the plants does not work. 2. Fail town meeting funding discussion ! CWPC 10-15-13.docx Page 1 of 4 Skidmore explained that he did not go to the Board of Selectmen's meeting last week. He pulled information together for the committee. (See supporting documents) He met last Tuesday with Leven and Mark Nelson. The monthly status report will be on the agendas going forward. He asked to revisit the vote taken on 9-23-13. Leven received a request to revisit the funding request and to reduce the amount. She reviewed Phase III timeline. The implementation will take place before the end of the fiscal year. Pond and public outreach could be delayed. Nelson and Leven recommended concentrating on implementation. The new number is $60,000. There will be another request for funding at spring Town Meeting. They will go to the Finance Committee 10-16-13 and the Board of Selectmen 10-21-13. They will update the request for funding. Committee Comments: Taylor suggested keeping the pond water analysis and not giving up public outreach. Skidmore noted there will be public meetings and updated site work. (This is additional funding in the Phase III scope for public outreach) Leven explained they have not started work on two other ponds in the Phase III scope. They are funded for outreach until June. They should do the Pleasant Bay piece. Taylor stated remove $37,000 and go for the $60,000. Bennett asked about the ponds rapid assessment. It has not been decided yet. Re: $60,000, speculative nature of the reactive barriers? Is the pilot study in the $60,000? Leven and Skidmore stated there will be discussion about alternatives. It is part of Phase III. The planning for permeable reactive barriers is part of Phase III and already funded. (How to approach a study, not the study itself) Leven noted they hope to get funding from another source for a pilot study. Schell asked if the committee will have an opportunity to consider expenditure of Town funds on permeable reactive barrier. Grant money? Leven stated that grant money is possible and that everyone will get the opportunity to consider any funding requests. Schell asked if the committee will make a recommendation to inform the community. Leven replied yes. Miller-P asked if the $10,000 is already authorized. Committee authorized the $10,000. Schell expressed concern. He wants only grant money to be used. Miller-P asked if there is a list of the preliminary alternatives. Leven will send presentation to Miller-P. Leven added that Nelson will be at the first meeting in November and the committee will discuss ranking criteria. Nigel Pickering will come to the meeting at the end of October. The committee discussed modifying the existing vote from 9-23-13. Leven, Skidmore and Bennett discussed. They discussed additional work (Jan to the end of June) and what was voted on. Leven read the vote from the 9-23-13 draft minutes. Leven stated that changing the number requires another vote. A motion to reconsider. O'Reilly made a Motion to reconsider the 9-23-13 vote, Evans Second, All Aye, Vote 8-0. The Chair re-opened the discussion: Skidmore and Miller-P discussed money options. Additional ponds? Skidmore stated $60,000 is for Pleasant Bay. It is important because we have a TMDL and need to get it done. It needs to be asked for now. Leven explained there is a lot of pond work going on in Phase III. Taylor made a Motion to amend the request from the prior meeting (9-23-13), to $60,000 for Nitrogen Management for Pleasant Bay as described in the document"Comprehensive Water Planning Committee, Fall 2013 Funding Request for Integrated Water Resource Management Planning," O'Reilly Second... Continued Discussion: Bennett questioned the 2nd bullet on page number 1 of the document mentioned above. Miller suggested that the committee can go to a consultant at anytime to request a bid to further define the work in the scope. The committee needs funding for the fall. The committee can ask for a proposal at anytime. Miller-P questioned the 3rd paragraph, page #1. She questioned the engineering costs and Town input. CWPC 10-15-13.docx Page 2 of 4 Leven provided an example. Cluster plan. It is planning. Miller-P asked if action from the Town would be required. Leven stated a DRI review or EIR might be required. This committee will decide to explore a set of alternatives. This is to start the process of selling the solution to the Town. This begins at the end of Phase III. Miller-P questioned the removal of money to fund public outreach. Hughes made reference to the spreadsheet. She stated that not all of the products from the consultant are received. The committee will be reviewing ranking criteria and alternatives. The $60,000 will include more analysis and is important to the scope for Phase IV and the request for funding in May of 2014. Skidmore agreed they need money to move forward. The Vote All Aye, Vote 8-0. Hughes Informed the committee that Phase IIIA and Phase IIIB are detailed in HWG memos from 3/2013 and 8/26/13. There is money in public outreach and education. The committee can refine this. Taylor asked if HWG will address fertilizer management from November to January. Will it be factored into this scope? Skidmore stated the Board of Health is not discussing until 11-12-13. Nelson is involved in this. 3. Discuss letter to Town Administrator and DPW re: direct discharges Leven does not have the list of discharges done yet and has not drafted the letter. This topic was moved to the next meeting. 10-28-13 Bennett and Leven discussed DPW funding. Chapter 90 money. Daisy Lane project. 4. Review minutes of"9-9-13 Miller-P emailed comments to Moore. The comments were reviewed. Bennett made a Motion to accept the minutes of 9-9-13 as amended, Ryan Second, All Aye, Vote 7-0-2. Taylor and O'Reilly abstain. `5.AToPkkS the Chair did not reasonably anticipate Skidmore explained that"topics the chair did not reasonably anticipate" needs to be used more judiciously. Open Meeting Law was discussed. Skidmore clarified that citizens forum is only for information items. (Evans asked if they could bring up topics at citizen's forum) Skidmore asked the committee to email Leven with any suggested topics for discussion. Schell asked about the criteria for inclusion on the agenda. Skidmore and Leven review the agenda. Technical questions should be sent to Nelson and discussed when he is present at the meetings. Schell stated that the present scope of alternatives for dealing with nitrogen removal at Pleasant Bay water shed is not broad enough. It may need one or more additional alternatives. Skidmore explained that HWG is coming in to see the committee soon and they should have this discussion when Nelson is present. Leven distributed technical handouts. The stakeholders for the 208 plan are reviewing these documents. She also distributed the Rapid Assessment of Schoolhouse Pond Report. Nigel Pickering of HWG will be at the 10-28-13 meeting. She asked the committee to email any questions to her before the meeting. Bennett requested a discussion of the organization of the committee on the next agenda. He expressed concern about redundant spending. He referenced the spreadsheet. He would like to discuss possible sub committees and technical roles plus organization of the committee. Miller-P announced she will not be at the next meeting. She will send comments to Leven. CWPC 10-15-13.docx Page 3 of 4 Evans made a Motion to adjourn, Ryan Second, All Aye, Vote 8-O.The meeting ended at 5:45 pm. Next Meeting: Monday 10-28-13 0 4:30 pm Res, .tfully emitted, 61V-VII _! Ja Da e Be!"9;"' , Vice Chair & Clerk Kelly Moore, Se for Dept. Assistant, Planning CWPC Action Items, Post 10-15-13 Meeting The action items were not reviewed during the10-15-13 meeting. Consultant Action Items Meeting Comments Due Date Status /Member/St iff Date (estimate) HWG Phase II—10%design on storm 9-9-13 319 grant applications Mid- Ongoing water retro fit project,Town Hall submitted to fund October Rain Garden construction.Waiting to hear about grant money SMAST/HWG Phase III, HWG&SMAST 9-23-13 Phase IIIB scope of work 10-15-13 Done Mill Ponds Study incorporated into approved,More detail Phase III B. coming from SMAST& HWG Leven Funding request for fall town 10-15-13 Placeholder of$100k Voted Done meeting—Phase III approved 9-23-13 Revised 10-15 to$60k for 10-15-13 Pleasant Bay work Leven Collect and develop materials for 8-26-13 Leven Ongoing use b •rivate ••nd owners Miscellaneous CWPC Discuss fertilizer by-law and BOH 10-15-13 Miller, Leven, Ice Ongoing input/vote BOH meeting in November CWPC Letter to DPW from CWPC re: 10-15-13 Schell, Leven, Miller For 10-28 List direct discharges complete Kleinfelder MS 4 Compliance Update 9-9-13 Kleinfelder working on new Ongoing HWG contract with Brewster. CWPC CWPC Briefing Paper for 4-8-13 Skidmore, Leven Done Committees and Boards Leven Communications with 9-9-13 Leven working with CGA to Ongoing Cranberry Growers Assoc.(CGA) meet with growers on Elbow Pond DPW Daisy Lane drainage remediation 9-9-13 Work to be done to eliminate Fall 2013 Ongoing direct discharge to Schoolhouse Pond using Chapter 90 funds CWPC 10-15-13.doo( Page 4 of 4