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Home My Public Portal About08/06/2014 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 6, 2014 The City Council of Medina, Minnesota met in regular session on August 6, 2014 at 7:00 p.m. in the City Hall Chambers. Mayor Weir presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, Martinson, and Weir. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Planner Consultant Nate Sparks, Public Works Director Steve Scherer, Chief of Police Ed Be!land, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:00 p.m.) A. Approval of the July 15, 2014 Special City Council Meeting Minutes Moved by Anderson, seconded by Martin, to approve the July 15, 2014 special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the July 15, 2014 Regular City Council Meeting Minutes It was noted on page three, line 14, it should state, "...canceled as tlae..." On page three, line 28, it should state, "... aid support,..." On page three, line 29, it should state, "... growth, sighting in particular the congestion at the intersection of County Road 116 and Highway 55. She inquired if the Senator could provide a list of the members on the Transportation Committee and a schedule of their proceedings." On page four, line 36, it should state, "Martin stated that perhaps an additional "reasonable step" should be alsehaHncluded in subdivision two: that a person announces that no underage drinking of alcohol at the event is allowed. On page 4, lines 41 and 42, it should state Martin suggested that exception D and E be deleted entirely." On page 5, line nine, it should state, "Weir stated that Dominium has advised stated..." Moved by Martinson, seconded by Anderson, to approve the July 15, 2014 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:04 p.m.) A. Approve Bingo Permit and Temporary On -Sale Liquor License to/at Holy Name of Jesus Church for September 13, 2014 B. Approve Personnel Policy Amendments to 5.40 Sick Leave and 6.50 Parental Leave C. Appoint Accounting Technician Position D. Approve Court Resurfacing Agreement with C & H Sport Surfacing, Inc. E. Approve Joint Powers Agreement with the City of Orono and Three Rivers Park District for Starkey Road Medina City Council Meeting Minutes 1 August 6, 2014 F. Approve Hydro Seeding Services Agreement with Designing Nature. Inc. G. Resolution No. 2014-47 Revoking Approval of the Waiver of Certain Development Fees; Revoking Resolution 2013-49 H. Resolution No. 2014-46 Approving Off -Site Gambling Permit for the Hamel ,Lions Club to Conduct Lawful Charitable Gambling at 3200 Mill Drive I. Resolution No. 2014-48 Granting Site Plan Review Approval to Loram Maintenance of Way for a Parking Lot Expansion and Construction of a Storage Building; Revoking Resolution 2014-36 Moved by Pederson, seconded by Anderson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:06 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Park Commissioner Meehan introduced herself as the newest appointed member of the Park Commission and reported that the Commission last met on July 16th. She stated that at that time the Commission reviewed the trail plans for adjacent communities in order to identify possible connections to those trails in the future. She advised that the Commission also reviewed the development plan for the City in order to determine desirable future park locations. C. Planning Commission Martin reported that the Planning Commission did not hold a meeting in July. VII. NEW BUSINESS A. Brockton Lane Road Improvement Proiect (7:08 p.m.) Johnson explained that this project is in conjunction with the City of Plymouth. He noted that the Feasibility Study was placed at the dais for the review of the Council. He advised that the project only affects two Medina property owners and explained that the total cost for the City of Medina would be $25,000 as negotiated with the City of Plymouth under the Joint Powers Agreement. He advised that the project would consist of a mill and overlay. 1. Resolution No. 2014-49 Accepting Feasibility Report Prepared by Plymouth and Ordering Brockton Lane Improvement Proiect — Public Hearing Weir opened the public hearing at 7:10 p.m. Martin asked for additional information regarding the developments mentioned in the feasibility report. Johnson advised that those are two projects within Plymouth. One concerns the Brockton Lane improvements. He also advised that Medina has included the church and single resident from this project with the larger Plymouth projects. Weir closed the public hearing at 7:12 p.m. Anderson asked and received confirmation that the church and the single resident have been notified of the project and proposed assessment. Medina City Council Meeting Minutes 2 August 6, 2014 Moved by Martin, seconded by Pederson, to approve Resolution No. 2014-49 Accepting the Feasibility Report Prepared by Plymouth and Ordering the Brockton Lane Improvement Project in the amount of $25,000. Motion passed unanimously. 2. Resolution No. 2014-50 Adopting Assessment Roll for Brockton Lane Improvement Proiect — Public Hearing Weir opened the public hearing at 7:13 p.m. No comments made. Weir closed the public hearing at 7:13 p.m. Moved by Martin, seconded by Martinson, to approve Resolution No. 2014-50 Adopting the Assessment Roll for the Brockton Lane Improvement Project. Motion passed unanimously. B. Verizon Conditional Use Permit (7:14 p.m.) Sparks identified the parcel and provided background information noting that there is currently a cell tower and water tower on the site. He explained that the current cell tower is at 85 percent capacity and cannot house additional equipment. He stated that the water tower is being removed and the new cell tower would replace that structure. He explained that in order to install a new monopole tower a Conditional Use Permit (CUP) would be required. Martin asked for clarification on existing structures and equipment on the site as well as which space is leased to other tenants. Johnson confirmed that the City would lease the land to Verizon and language would be included in the lease document that Verizon would use with their subleases. Anderson questioned if this change would be an improvement. Scherer confirmed that the upgraded Verizon equipment would be an improvement aesthetically and to service coverage as well. Pederson questioned if the liability insurance would cover the City as well. Johnson explained that the terms would require that if the structure were to fall that it must collapse within the site and advised that Verizon would bare liability and the City would not require additional insurance named to the City. He confirmed that the CUP would need to be in place before the lease could be fully negotiated with Verizon. Martin referenced the recommendations of the Planning Commission and believed that additional language should be added to certain conditions; specifically additional language clarifying what would need to be certified for condition two; additional language added stating that the parking plan shall be in compliance with the code; and language clarifying in condition seven that the lease agreement should be upon terms approved by the City Council. She also believed that the language should state that the CUP would become effective upon removal of the water tower and execution of the lease. She also requested that a revised Site Plan showing compliance with these conditions be attached to the Resolution when presented for approval. Medina City Council Meeting Minutes 3 August 6, 2014 Batty advised that the action would be to direct staff to prepare a Resolution consistent with these amended conditions that will come back before the Council on a future Consent Agenda. Moved by Martin, seconded by Anderson, to direct staff to prepare a resolution approving the Conditional Use Permit based upon the findings in the staff report and subject to the conditions noted in the report, as well as the modifications suggested by the City Council. Motion passed unanimously. VIII. OLD BUSINESS A. Ordinance No. 566 Adding Chapter 313 to the City Code of Ordinances Regarding Social Hosts (7:40 p.m.) Johnson advised that Batty and Belland worked to incorporate the suggested changes from Martin and wanted the Council to have an opportunity to review the information as amended. Martin referenced Subdivision Two, Item D, and suggested it read, "...stating clearly to underage persons in attendance at the event that consumption of alcoholic beverages is not allowed." Moved by Anderson, seconded by Martin, to approve Ordinance No. 566 Adding Chapter 313 to the City Code of Ordinances Regarding Social Hosts amending Subdivision Two, Item D as suggested. Motion passed unanimously. 1. Resolution No. 2014-51 Authorizing Publication by Title and Summary Moved by Anderson, seconded by Martin, to approve Resolution 2014-51 Authorizing Publication by Title and Summary. Motion passed unanimously. IX. CITY ADMINISTRATOR REPORT A. Update on Change to No Wake Zone Ordinance on Lake Independence (7:43 p.m.) Johnson thanked Councilmember Brad Spencer from Independence for his assistance with the draft No Wake Zone Ordinance on Lake Independence. He advised there are two suggested language changes for the draft ordinance, which he did not see a problem with, but wanted to ensure Council consensus before sending the document to the DNR for their final review. Weir confirmed the consensus of the Council to approve this language and send the document to the DNR. Johnson advised that because of E.coli levels, the Three Rivers Park Lake Independence beach has been closed and noted that a sign would be posted at Medina's boat launch. He advised that staff will work with LICA to make sure that all lakeshore residents are notified. He confirmed that staff will post a notice on the City website as well, and would also ask the City of Independence to post the same information on their website. B. Other (7:47 p.m.) Medina City Council Meeting Minutes 4 August 6, 2014 Johnson advised that Scherer is working with a vendor of which the City contracts to complete work on his own property. Johnson wanted to make sure that the Council did not have concerns with Scherer's project. Scherer explained that the contractor is removing dirt from the Fields of Medina and he is going to receive some of the dirt. He noted that if the Council objects he will not proceed with the project, and advised that the contractor is willing to give dirt to anyone interested at this time. Johnson advised that Scherer will go through the normal permitting process for a Medina resident. The Council did not view this as a conflict of interest. X. MAYOR & CITY COUNCIL REPORTS (7:52 p.m.) Pederson stated that he attended Night to Unite parties and had a great time. Weir stated that she traveled to parties with her grandchildren and Belland the previous night as well and had a great time. Anderson also thanked the citizens that hosted and participated as well as the Police and Fire staff. Martin stated that she had a great time at the Hamel Fire Station. Weir advised that she and Johnson met with the Mayor and Vice Mayor of Independence in order to discuss a future path forward for the Pioneer Sarah Creek Watershed and will continue to work together on the matter once a response from Board of Water and Soil Resources (BWSR) is received. Johnson stated that BWSR plans to have their review of the plan complete by November. XI. APPROVAL TO PAY THE BILLS (7:55 p.m.) Moved by Anderson, seconded by Pederson, to approve the bills, EFT 002705E- 002737E for $74,508.29, order check numbers 041526-041629 for $543, 628.01, and payroll EFT 505783-505833 for $90, 528.06 and payroll checks 20428-20429 for $3, 834.93. Motion passed unanimously. XII. ADJOURN Moved by Martin, seconded by Anderson, to adjourn the meeting at 7:56 p.m. Motion passed unanimously. Eli eth Weir, Mayor Attest: 4J Scott Johnson, •Ci Administrator Medina City Council Meeting Minutes 5 August 6, 2014 This Page Intentionally Left Blank Medina City Council Meeting Minutes 6 August 6, 2014 ORDER CHECKS July 16. 2014- August 6. 2014 041526 BEISEL, BRADLEY $1,373.11 041527 BLUE CROSS BLUE SHIELD OF MN $28,131.50 041528 BOND TRUST SERVICES CORP $185,378.13 041529 CENTURYLINK $314.11 041530 KIRSTEN CHAPMAN $381.00 041531 ARVIND KUMAR $250.00 041532 METROPOLITAN COUNCIL $18,536.87 041533 MN DVS $1,780.80 041534 PAUL, ANGELA $150.00 041535 PIPELINE SUPPLY INC $144.19 041536 PRASAD, ABHAY $500.00 041537 RYAN COMPANIES $40,313.10 041538 SANCHEZ, GABRIELA $500.00 041539 TARGET CORPORATION $65,025.55 041540 BANK OF MAPLE PLAIN $3,622.50 041541 CHAGANTI, SUNMIA $250.00 041542 SINGH, SUNITA $200.00 041543 GINA WESLEY $5,775.00 041544 BADGER STATE INSPECTION LLC $2,800.00 041545 BUEHLER, NANCY $500.00 041546 CHAPPELL CENTRAL INC $558.25 041547 FARMERS STATE BANK OF HAMEL $500.00 041548 KYANAM,SUBHADRADEVI $250.00 041549 MARTIN WOODY ARCHITECTS $1,541.80 041550 NORTHERN STATES SALES $150.00 041551 OFFICE DEPOT $92.24 041552 AFLAC $531.72 041553 ALLINA HEALTH SYSTEM $137.00 041554 ALLSTAR ELECTRIC $90.00 041555 BARCO MUNICIPAL PRODUCTS $154.72 041556 BERGERSON CASWELL INC $125.00 041557 BUDGET PRINTING $381.49 041558 VOID $0.00 041559 CAREFREE SERVICES INC $6,950.00 041560 CENTURYLINK $5,557.65 041561 CHAPPELL CENTRAL INC $550.00 041562 COMMERCIAL ASPHALT CO. $8,467.00 041563 CRETEX ONCRETE PRODUCTS MIDWES $284.40 041564 DDK LLC $25.00 041565 DESIGNING NATURE, INC. $432.00 041566 DITTER INC $158.47 041567 DOBOS $97.60 041568 EARL F ANDERSEN INC $372.50 041569 ECM PUBLISHERS INC $60.32 041570 EGAN $3,541.30 041571 ELAN FINANCIAL SERVICE $1,858.78 041572 EXXONMOBIL FLEET - WEX BANK $1,135.93 041573 FOURTH DIMENSION SIGNS $175.00 041574 FRANSEN DECORATING INC $356.00 041575 GARYS DIESEL SERVICE INC $1,490.98 041576 GRAFIX SHOPPE $378.66 041577 GRAINGER $264.72 041578 HENN COUNTY CORRECTIONS $387.00 041579 HENN COUNTY INFO TECH $851.05 041580 HENN COUNTY TAXPAYER SVCS DEPT $778.65 041581 HENRYS WATERWORKS INC $78.31 041582 HOLIDAY FLEET $714.03 041583 HUMERATECH $765.00 041584 JANS LAWN & LANDSCAPE $400.00 041585 JOHN DEERE LANDSCAPES $78.00 041586 KONICA MINOLTA $168.48 041587 LORETTO VOL FIRE DEPT INC $25,276.25 041588 CITY OF MAPLE PLAIN $483.76 041589 MARCO (LEASE) $26.00 041590 MARCO INC $403.28 041591 MATTAMY MPLS PRTNSHP $45.00 Medina City Council Meeting Minutes 7 August 6, 2014 041592 MEDINA MOBIL, INC $100.00 041593 MEDTOX LABS $48.15 041594 METRO WEST INSPECTION $31,692.25 041595 MINUTEMAN PRESS $3,506.89 041596 MN ASSOC OF CEMETARIES $60.00 041597 MN DEPT OF LABOR/INDUSTRY $6,332.14 041598 NAPA OF CORCORAN INC $194.20 041599 NIH HOMES, LLC $10,000.00 041600 CITY OF ORONO $1,025.40 041601 PEARSON BROS., INC $7,482.00 041602 PIPELINE SUPPLY INC $70.06 041603 PREMIUM WATERS INC $48.25 041604 ROLF ERICKSON ENTERPRISES INC $6,664.22 041605 STEVEN RUCHTI $430.00 041606 S & S TREE SPECIALISTS $722.50 041607 SAM'S CLUB $51.09 041608 SCHARBER & SONS, INC. $68.70 041609 STREICHER'S $734.82 041610 SUBURBAN TIRE WHOLESALE INC $549.64 041611 TEGRETE CORP $1,452.00 041612 TIMESAVER OFFSITE $241.00 041613 VALVOLINE FLEET SERVICES $267.92 041614 WALSER HOPKINS 0, LLC $34,614.50 041615 WATER CONSERVATION $561.60 041616 MN DVS $20.75 041617 GINA WESLEY $1,875.00 041618 WESTSIDE WHOLESALE TIRE $192.00 041619 XCEL ENERGY $9,486.23 041620 HENN COUNTY TAXPAYER SVCS DEPT $157.50 041621 HILGERS, ]UDITH $250.00 041622 IYENGAR, DEEPIKA $250.00 041623 MN ST HIGHSCHOOL CLAY TARGET $500.00 041624 MOY, CYNTHIA $250.00 041625 REISER, MARY LOU $500.00 041626 SUBRAMANIAN, NAGARAIAN $150.00 041627 ALL OVER MEDIA $500.00 041628 BURNHAM TREE EXPERTS $8175.00 041629 MINNESOTA RENEGADES FASTPIfCH $500.00 Total Checks $543,628.01 Electronic Payments July 11.2014 -July 31.2014 002705E SELECT ACCOUNT $83.00 002706E FRONTIER $53.99 002707E CENTERPOINT ENERGY $220.09 002708E PAYMENT SERVICE NETWORK INC $261.90 002709E MEDIACOM OF MN LLC $54.95 002710E VERIZON WIRELESS $880.32 002711E MEDIACOM OF MN LLC $219.90 002712E HARTFORD LIFE $419.35 002713E MARCO (LEASE) $477.66 002714E PIVOTAL PAYMENTS INC $177.19 002715E PR PERA $13,281.90 002716E PR FED/FICA $14,429.55 002717E PR MN Deferred Comp $1,000.00 002718E PR STATE OF MINNESOTA $3,242.73 002719E SELECT ACCOUNT $621.00 002720E CITY OF MEDINA $17.00 002721E FARMERS STATE BANK OF HAMEL $20.00 002722E PR FED/FICA $1,651.69 002723E PR STATE OF MINNESOTA $381.58 Medina City Council Meeting Minutes 8 August 6, 2014 002724E MINNESOTA, STATE OF $1,269.00 002725E PITNEY BOWES $123.00 002726E MADISON NATIONAL LIFE $586.37 002727E DELTA DENTAL $2,144.11 002728E VOID $0.00 002729E WRIGHT HENN COOP ELEC ASSN $1,863.95 002730E BIFFS INC $504.00 002731E PR PERA $12,450.65 002732E PR FED/FICA $13,549.25 002733E PR MN Deferred Comp $1,000.00 002734E PR STATE OF MINNESOTA $3,022.16 002735E SELECT ACCOUNT $465.00 002736E CITY OF MEDINA $17.00 002737E FARMERS STATE BANK OF HAMEL $20.00 Total Electronic Checks $74,508.29 PAYROLL DIRECT DEPOSIT July 16.2014 8 July 31.2014 505783 BARNHART, ERIN A $1,724.64 505784 SELLAND, EDGAR J. $2,346.39 505785 BOECKER, KEVIN D. $2,261.89 505786 CONVERSE, KEITH A. $2,107.58 505787 DINGMANN, IVAN W. $1,812.63 505788 DOMINO, CHARMANE $1,623.46 505789 FINKE, DUSTIN D $2,169.34 505790 GALLUP, JODI M. $1,563.43 505791 GLEASON, JOHN M $1,924.45 505792 GREGORY, THOMAS $2,335.70 505793 HALL, DAVID M $2,020.48 505794 HUNZ, MATTHEW E $578.38 505795 JESSEN,JEREMIAH S. $2,300.52 505796 JOHNSON, SCOTT T $2,164.74 505797 KLAERS, ANNE M. $601.97 505798 LANE, LINDA $1,414.31 505799 LEUER, GREGORY J $2,147.17 505800 MCGILL, CHRISTOPHER R. $1,697.78 505801 NELSON, JASON $3,005.73 505802 PETERSON, DEBRA A. $1,536.57 505803 PORTINEN, TERI $1,359.15 505804 REINKING, DEREK M $1,425.38 505805 SCHERER, STEVEN T $2,264.43 505806 VIEAU, CECILIA M $1,182.49 505807 VINCK, JOHN J. $2,026.36 505808 WENANDE, BRANDON S. $466.68 505809 BARNHART, ERIN A $1,810.41 505810 SELLAND, EDGAR J. $2,387.69 505811 BOECKER, KEVIN D $2,241.88 505812 CONVERSE, KEITH A. $2,170.84 505813 DINGMANN, IVAN W. $1,829.72 505814 DOMINO, CHARMANE $1,815.77 505815 FINKE, DUSTIN D $2,188.81 505816 GALLUP, JODI M. $1,567.88 505817 GLEASON, JOHN M $2,103.93 505818 GREGORY, THOMAS $1,999.97 505819 HALL, DAVID M $1,977.26 505820 HUNZ, MATTHEW E $571.91 505821 JESSEN, JEREMIAH S. $2,179.21 505822 JOHNSON, SCOTT T $2,214.73 505823 KLAERS, ANNE M. $836.68 505824 LANE, LINDA $1,457.65 505825 LEUER, GREGORY J $1,889.49 505826 MCGILL, CHRISTOPHER R. $1,753.38 # Skipped in Software Medina City Council Meeting Minutes 9 August 6, 2014 505827 NELSON, JASON $2,374.95 505828 PETERSON, DEBRA A. $1,581.43 505829 REINKING, DEREK M $1,663.18 505830 SCHERER, STEVEN T $2,302.61 505831 VIEAU,CECILIA M $1,198.59 505832 VINCK, JOHN J. $1,818.43 505833 WENANDE, BRANDON S. $530.01 Total Payroll Direct Deposit $90,528.06 PAYROLL CHECKS July 16, 2014 20428 KORDIAK, JEFFREY $100.02 20429 PORTINEN, TERI $3734.91 TOTAL PAYROLL CHECKS $3,834.93 Medina City Council Meeting Minutes 10 August 6, 2014