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HomeMy Public PortalAbout08/06/74 CCM50 August 6, 1974 ...The Council of the City of Medina met in regular session on Tuesday August 6, 1974 at 7:45 P M . Members present: Mayor Neddermeyer, Councilmen, Robert Franklin, Arthur Theis, Thomas Stevens, Clerk Donna Roehl -Motion by Donald DesLauriers, Seconded by Arthur Theis to dispense with reading of minutes of July 2, 1974 meeting. Motion carried unanimously Motion by Donald DesLauriers, Seconded by Robert Franklin to accept presented. Motion carried unanimously 1. Hope Blagrove, moving small building into city Hope Blagrove, 1542 Co. Rd. 29 appeared seeking information to move a building 14 x 20 on to her property on Co. Rd. 29 antiques. She has adequate parking facilities and is aware residential. Motion by Robert Franklin, seconded by Arthur Theis to grant if it meets standards of building inspector. Motion carried unanimously Donald DesLauriers, above minutes as as to procedure for the purpose the property is necessary of selling zoned approval to move building 2. Medina Recreation Inc., Building permit Joe, Cliff and Bob Raskob appeared with completed plans for construction of their new building on thier property on Hwy. 55. Designs indicate building will be 180 x 160 ft. all structural members to be concrete, interior to be somewhat similar to previous building, adequate fire exits and stairways from upper level. Parking lot will accom- odate approximately 414 cars with the possibility of additional parking to the East of the building. Construction is expected to be completed by the end of the year. Motion by Robert Franklin, seconded by Thomas Stevens to approve Medina Recreation Inc. plans as dated August 5, 1974 consisting of 5 pages, subject to paving standards of city engineer and amount of bond to be determined by city engineer. Motion carried unanimously Motion by Robert Franklin to grant land alteration to TRA Corp, for grading and filling on 42 acres East of Medina Ballroom upon presentation of detailed engineering report to zoning administrator. Motion seconded by Donald DesLauriers Motion carried unanimously Attorney Richard Schieffer informed Raskob Bros. they could apply for a refund for the remainder of their liquor license fee from June 17 through June 30, 1974 and would also be entitled to a refund of the 1974-75 license fee if they would apply for it as they have not been in business since July 1, 1974. They would then re -apply when ' they are ready to resume business. 3. Pro -rating sewer rates for summer months Motion by Robert Franklin, seconded by Donald DesLauriers to adopt resolution 74-16 as follows: RESOLUTION NO. 74-16 PRO - RATING SEWER RATES WHEREAS Substantial amounts of water used during summer months does not enter the municipal sewer system because it is used for lawn -sprinkling. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, that, pursuant to Section 7:14, Ordinance No. 128,as amended by Ordinance No. 147, that amounts billed residential properties in July and October for sewer service shall in each case be the average of the bills for the previous January and April, except in the following cases: *1. Where the amount of water consumed in the July or October billing period is less than 3,000 gallons in excess of the January and April average; 2. New water -consumption facilities have been installed; 51 In which cases the sewer bills shall be based on water consuption for the July and October billing periods. Passed by the Medina Village Council this 6 day of August, 1974. 0-0-74".0-/Ca4eze Clerk 4. Myron Larson, drainage problem Myron Larson, 612 Hwy 55, informed the council that there has been a constant sewage obstruction at the end of his property line and the city line since its installation. The problem first occured 3 days after installation and 2 or 3 times a year since that time. Mr. McCombs stated that it is the policy of the city that the responsibility for upkeep lies with the land owner if problems arise. He explained that problem area could be dug up and engineer would determine who is responsible for repairs. Day and Sons will do the work and McCombs -Knutson Engineers will inspect at that time. Motion by Robert Franklin, seconded by Arthur Theis to refer drainage problem to City engineer. Motion carried unanimously 5. James Johnson, Medicine Lake Bus Co.,request for information James Johnson of the Medicine Lake Bus Co. inquired as to how soon work on the Hamel Sewer and Water extension would be completed as they must have facilities installed before finalization of their loan. He also stated that they would be paying their installment in full at that time. Discussion followed as to financing of the project, several alternatives were discussed in reference to suggestions by Ehler's Associates and information by C.O. Dorweiler who stated.that the city could issue warrants at a maximum interest rate of 6 %. Warrants to be paid the day funds become available. Motion by Robert Franklin, seconded by Thomas Stevens that the engineer draw specifications and advertize for bids for Hamel Road Sewer and Water Extension as described in Alt. II of Engineers Preliminary report of May 31st and letter of June 28th. Bid openings to be held at 11:00 A M on August 26, 1974 at the City Hall before the City Clerk and to be considered by the City Council at 7:30 P M of same day at City Hall. Motion carried unanimously 6. Pro -rating sewer rates for 2 people in a home Discussion by Council as to the possibility of pro -rating of sewer when there are 2 people in a home. It was decided to let the rate the same as it is and home owners should install a meter for exact gallon amount. Motion by Robert Franklin, seconded by Donald DesLauriers to instruct clerk to send Colonial Drive -In a certified letter stating that they must install a meter as the time limit has elapsed since notification to do so. Motion carried unanimously 7. McCombs -Knutson, Feasability report on water supply to Independence Beach Willis Gilliard outlined written report as prepared by McCombs -Knutson and distributed to council and those in attendance. He stated that there are 3 alternatives for water supply all of which eliminate the need for individual wells, and satisfy fire fighting requirements. Alt. I includes a pressure tank system and Alt. II and III feature an overhead tank system. He also called attention to the Preliminary report of Jan. 1973 for sewage disposal for the area. Motion by Robert Franklin, seconded by Arthur Theis to hold an informational meeting on water supply for Independence Beach area on August 26th at 8:00 P M Motion carried unanimously BA SBM 52 8. McCombs -Knutson, money apportioned for Street improvements Mr. McCombs indicated that Medina has been apportioned $7,178.51 by Hennepin Co. for the purpose of street improvements. Discussion followed as to which roads needed sealcoating. Motion by Donald DesLauriers, seconded by Thomas Stevens to instruct engineer to get specifications and advertize for bids for sealcoating of Hamel Road from the Plymouth Line to Hunter Drive; Willow Drive from the Orono line to Co. Rd. 24; and Sioux Drive. Bids to be opened at the City Hall before the City Clerk on August 26th at 11:00 A M and council to review bids at 7:30 P.M. of same day. Motion carried unanimously 9. Dutch Elm Disease control Charles Hoover, tree inspector and council disdussed tree inspection and results in Medina to date and the possibility of passing an ordinance and resolution regarding this matter. Copies of same were read and will be sent to the State and if approved by them council could act on this matter at their September meeting. 10. Building permit report Motion by Robert Franklin, seconded by Donald DesLauriers to instruct the zoning ad- ministrator and building inspector to file before each months regular council meeting. reports of all permits issued during the previous month, to whom issued and the estimated dollar amount of construction. Motion carried unanimously 11. Special meeting notice Motion by Thomas Stevens, seconded by Robert Franklin to adopt resolution No. 74-17 as follows: RESOLUTION NO. 74-17 REGARDING NOTICE OF SPECIAL COUNCIL MEETINGS WHEREAS the Medina City Council wishes to encourage the widest possible knowledge of and public participation in the affairs of the city, and wishes to conform to the letter and spirit of state open meeting laws; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina that notice of special city council meeting shall be posted at least 18 hours in advance in at least three locations --the city officds, the Medina Library reading room in the city hall, and the Farmers State Bank of Hamel; BE IT FURTHER RESOLVED that the city clerk or a member of the City Council shall attempt to notify local news media of any special meetings. Passed by the Medina City Council the 6 day of August, 1974. (247 46 Clerk 12. Classification of certain land as non -conservation land Motion by Thomas Stevens, seconded by Arthur Theis to adopt resolution No. 74-18 as follows: RESOLUTION NO 74-18 APPROVING T]iJ CLASSIFICATION OF CERTAIN LAND AS NON CONSERVATION LAND WHEREAS, the City Council of the City of Medina, Hennepin County, Minnesota, has received from the County Auditor of Hennepin County, Minnesota in 1969, a list of lands in said City, which became the property of the State of Minnesota for non- payment of taxes, and WHEREAS, the parcels of land described in said list had heretofore been classified by 53 the board of County Commissioners of Hennepin County, Minnesota, as non -conservation land and the sale thereof had heretofore been authorized by said Board of County Commissioners; NOW, THEREFORE, BE IT RESOLVED, by said City Council, acting pursuant to Minnesota Statutes for 1949, Section 282.01, Subd., that the said classification pertaining to Lots 3 and 4, Block 29, Independence Beach, Hennepin County, Minnesota, as non - conservation land be and the same is hereby approved, and that the sale of aforesaid lots be and sale is hereby approved. The foregoing resolution was introduced by Councilman Thomas Stevens and duly seconded_ by Councilman Arthur Theis. The following voted in favor of the resolution: Robert Franklin, Donald DesLauriers, Arthur Theis, Thomas Stevens, Wayne Neddermeyer. The following voted against the resolution: None The following were absent: None Whereupon the resolution was adopted ADOPTED August 6, 1974. CERTIFICATE STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF MEDINA I, t e undersigned, being the duly qualified and acting Clerk of the City of Medina Minnesota hereby certify that the foregoint resolution is a true and correct copy of the resolution as adopted by the City Council of the City of Medina on August 6, 1974. Witness my handofficial as such Clerk and the corporate seal o the City, this 6 day of August, 1974. Clerk 13. Metropolitan Municipalities Association dues Discussion by council members as to what benefits we receive from membership and perhaps dues of $750.00 were to high. Motion by Robert Franklin, seconded by Donald DesLauriers to table the.request for dues until a later date. Motion carried unanimously 14. Voter registration hours Motion by Donald DesLauriers, seconded by Arthur Theis to set voter registration hours at the City Ha11 aC follows: Fri. August 16, Monday August 19, and Tuesday August 20- hours from 8:30 to 12:30 A M and 6:00 to (9:00 P M; Saturday August 17 from 10:00 A M to 4:00 P M; and to appoint John Dykhoff to take registrations evenings and on Saturday. 15. Voting booths Motion by Donald DesLauriers, seconded by Thomas Stevens to purchase 5 voting booths from Miller -Davis. at a cost of $214.00 plus delivery charges. Motion carried unanimously Motion by Thomas Stevens, seconded by Donald DesLauriers to ask Marilyn Adams and Leona Koelfgen to act as chairwomen for the September Primary election. Motion carried unanimously 16. Ordinance allowing sale of non -intoxicating liquor by charitable organizations Motion by Thomas Stevens, seconded by Arthur Theis to adopt Ordinance No. 151 allowing charitable organizations to sell non -intoxicating malt liquor for a fee of $5.00 for each application and hours to coinside with State code. Motion carried unanimously 17. Insurance coverage of Independent contractors Attorney Schieffer informed council that he had contacted the Wayzata Agency and was informed that the City is covered with a Comprehensive Liability Policy to cover claims of city employees working as independent contractors. J4 18. Destruction of old records Motion by Thomas Stevens, seconded by Robert Franklin to adopt Resolution No. 74-19 which allows for the destruction of old city records after approval of city attorney and State Historical Society. Motion carried unanimously RESOLUTION NO. 74 - 19 AUTHORIZING DESTRUCTION OF UNNEEDED RECORDS WHEREAS it is in the interest of efficient use of city facilities and employees' time to destroy unnecessary records; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina that, pursuant to Minnesota Statutes 138.17, 203.39 and 465.63, that the City Clerk is hereby ordered to destroy the following city records subject to approval of City Attorney and the Minn- esota Historical Society; Ballots for elections for the years 1964 through 1969; Outdated voter certificates and registration cards for years 1959 through 1969; Claims and vouchers paid in 1948 through 1966 Receipts and duplicates of licenses for years 1952 through 1966; Order checks and payroll records for years 1960 through 1966; Miscellaneous papers and correspondences for years 1946 through 1966; Unused check blanks from Loretto State Bank; City audit reports for yerrs 1962-1973, except for one copy for each year; Bonds, bond coupons and other evidences of indebtedness which have been paid, years 1955 through 1963; A11 duplicate receipts for years 1970 through 1973; Bonds of office holders for years 1965 through 1966; Date August 6, 1974 4904.71/2.4zei Clerk 19. Northwestern Be11, request to bury cable Motion by Thomas Stevens, seconded by Arthur Theis to allow NW Bell Telephone Co. bury cable on Arrowhead Drive as outlined in their project # 3985 and dated 7-3-74. Motion carried unanimously 20. Letter from Suburban Public Health Nursing Service stating the necessity of raising per capita charges from 340 to 390 for 1975. 21. Motion by Thomas Stevens, seconded by Robert Franklin to donate $$25.00 to Hennepin Co. Agriculture Society, money to be used for Hennepin Co. Fair. Motion carried unanimously 22. Motion by Thomas Stevens, seconded by Robert Franklin that we not pay the final bill from general contractor Cates Construction until he attends a meeting and discusses the situation. Motion carried unanimously 23. Motion by Thomas Stevens, seconded by Donald DesLauriers that we not pay Ackerman and Associates, Architects their final bill until they appear at a council meeting and bring lein waivers. Motion carried unanimously 24. Motion by Donald DesLauriers, seconded by Thomas Stevens to pay Rite -Way Carpets $150.00 and withhold the balance of their bill until further discussion is held. Motion carried unani0oulsy 55. 25. Julius Dorweiler, information from Fire Department Julius Dorweiler, Fire Chief of, the Hamel Fire Dept. appeared with information as to the status of their fire department and plans for future expansion. He informed council that small cities in the surrounding areas own the fire equipment and it is operated by volunteers, some cities assess for fire use. Their department is con- templating purchase of a new truck and because they are a private fire fighting company they are not eligible for Government funds which are available for such purposes to municipalities. He suggested working with the council and will supply information as to their inventory, income and expenses. He would also like to see a fire ordinance adopted by Medina and that there be someone in charge to see that future buildings meet standards of the Fire Marshal. Donald DesLauriers and Robert Franklin stated that they would work with the fire department when information is compiled. 26. Use of City hall by private groups Motion by Robert Franklin, seconded by Arthur Theis to charge a fee of $10.00 for anyone wishing to use the municipal hall for a meeting, said fee to meet cleaning expenses. Motion carried unanimously 27. Motion by Donald DesLauriers, seconded by Thomas Stevens to pay the bills other than those previously listed. order checks in the amount of $ 43,211.08 and payroll checks in the amount of $6,199.90 Motion carried unanimously �-,� a�ro; 90 • G �F 28. Anne Dorweiler, Zoning and Planning Adminstrator Anne Dorweiler appeared with the registered land survey of Margaret Faue, stating that Gerald Tweed intended to divide Tract D which would result in a parcel less than 5 acres. She recommended that division of lot be denied. Motion by Thomas Stevens, seconded by Robert Franklin to deny division of Tract D of Registered Land Survey 1368. Motion carried unanimously She also stated that she had attended a Plymouth council hearing on the proposed Green - tree West development on Brockton Lane. After discussionit was moved by Robert Franklin, seconded by Thomas Stevens instructing Zoning Adm. to send a letter to the City of Plymouth objecting to Greentree West Addition elaborating the following points: 1. Medina is not prepared for upgrading of Brockton Lane 2. We are not prepared to share in sewer construction costs 3. Amount and density of lots is not compatible with Medina's planning Motion carried unanimously 29. Charles Hoover, request for equipment Chief of Police, Charles Hoover asked that council consider purchase of a new copy. machine from Harris Office Equipment for approximately $500.00 Motion by Robert Franklin, seconded by Arthur Theis to buy copy machine Motion carried unanimously Discussion of purchase of a pager for the police dept., cost to be approximately $250.00 Motion by Thomas Stevens, seconded by Donald DesLauriers to buy pager. Motion carried unanimously 30. Arthur Theis informed council that Fortin Hardware is constructing a new flag pole and that. Leo Leuer will help to install it. 31. Robert Franklin informed council that Hennepin Co. Park Board will be holding public meetings to discuss their 5 year capital improvement program. The nearest will be at Booklyn Center Civic Center on August 22nd at 7:30 P M. 32. Motion by Robert Franklin to hold Special meeting on August 26,. 1974 at 7:30 P M • Seconded by Thomas Stevens. Motion carried unanimously Meeting adjo d at :00 A M Clerk C%Ul%ra'� / �., or