HomeMy Public PortalAbout19740327 - Agenda Packet - Board of Directors (BOD) - 74-06 V Meeting 74-6
1
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
A G E N D A
March 27 , 1974 7 : 30 p.m.
Midpeninsula Regional Park District Office
745 Distel Drive
Los Altos
(7 : 30) ROLL CALL
APPROVAL OF MINUTES - March 13 , 1974
(7 : 35) ADOPTION OF AGENDA
(7 : 40) ORAL COMMUNICATIONS
SPECIAL ORDERS OF THE DAY AND PUBLIC HEARINGS
OLD BUSINESS REQUIRING ACTION
(7 : 50) 1. Los Altos Park Proposals - D. Wendin
(8 : 05) 2 . Aczion Plan for Implementation of the Basic Policy of the
Midpeninsula Regional Park District - H. Grench
OLD BUSINESS NOT REQUIRING ACTION
NEW BUSINESS REQUIRING ACTION
(9 : 50) 3. Budget for Fourth Quarter of 1973-74 Fiscal Year - H. Grench
(10 : 05) 4 . Procedures for Grant Applications - H. Grench
(10 : 20) 5 . Land Acquisition Procedures - H. Grench
NEW BUSINESS NOT REQUIRING ACTION
RESOLUTIONS AND ORDINANCES
(10 : 40) 6 . Resolution Adopting the Basic Policy of the Midpeninsula
Regional Park District - H. Grench
WRITTEN COMMUNICATIONS
CLAIMS
(10 : 45) EXECUTIVE SESSION - Land Negotiations
(11 : 45) ADJOURNMENT
L
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a
oe M-74-39
0'aw (Meeting 74-6 , Agenda Item No . 2)
MIDPENINSULA REGIONAL PARK DISTRICT
Memorandum
March 20 , 1974
To: Board of Directors
From: H. Grench, General Manager
Subject: Action Plan Options
In my report (R-74-6) dated March 11, 1974 , on the Action Plan
for Implementation of the Basic Policy of the Midpeninsula
Regional Park District, I listed a set of programs and sub-
programs which would provide considerable activity in imple-
menting each major objective of the MRPD. That Plan included
the hiring of two new staff members , a Land Manager and an
Assistant for Governmental and Private Liaison, In addition,
a half-time position would be allocated to Public Communications.
That could involve half the Administrative Secretary ' s time
and would necessitate additional secretarial help to replace
her time spent on Public Communications.
The Board need not, of course, enter into all programs at one
time or in a full scale way. For example, the responsibility
for the Governmental and Private Liaison Program and the Public
Communications Program could be vested in one individual . An-
other option would be to use part-time persons on various pro-
grams . This approach would have the disadvantage that fully
knowledgeable people are needed, and this knowledge is best
obtained by being involved in the daily activities of the
District on a full-time basis .
The District has proceeded cautiously in adding staff posi-
tions , being careful to justify additional expenditures in terms
of expected accomplishment of the objectives of the District .
There is the "which came first, the chicken or the egg?"
question, namely, whether some risk in terms of expanded pro-
grams is taken to more quickly and thoroughly cover implementa-
tion or whether additional progress need be shown at existing
levels to justify expansion. The Board must, of course, make
these decisions .
A low risk area, in my opinion, involves the budgeting of ad-
ditional funds for special negotiators and consultants under
the Special Projects Subprogram of the Land Acquisition Pro-
gram. The more territory which can be covered and the better
the match of negotiator to the landowner and the situation, the
more quickly land can be acquired. This matching principle is
also applicable to the search for gifts and bargain purchases
of land.
HG:clj
R-74-6
(Agenda Item No. 5 ,
a '
Meeting 74-5
MIDPENINSULA REGIONAL PARK DISTRICT
March 11, 1974
REPORT
To: Board of Directors
From: H. Grench, General Manager
Subject: Action Plan for Implementation of the Basic Policy of the
MRPD
li
Background: I
At the February 27 , 1974 , meeting of the Board of Directors of
the MRPD, the Board considered an interim report (R-74-4) on i
the Action Plan. Discussion at that meeting helped clarify the
level of detail and constraints to be considered in the present
report.
Discussion:
The recommended Action Plan which is outlined below is ar-
ranged according to five major programs, each of which is
intended to implement one of the five main objectives in the
most recent draft of the Tentative Basic Policy of the MRPD.
Each of the first four major programs, in turn, consists of
at least three subprograms. These are summarized below:
1 . Land Acquisition Program
A. Negotiations Subprogram
B. Land Analysis Subprogram
C. Special Projects Subprogram
2. Governmental and Private Liaison Program
A. Governmental Liaison Subprogram
B. Private Liaison Subprogram
C. Special Projects Subprogram
3 . Open Space Resources Program
A. Open Space Management Subprogram
B. Regulatory Subprogram
C. Revenue-Producing-Use Subprogram
D. Special Projects Subprogram
4 . Public Communications Program
A. Publications Subprogram
i
r �
Page 2
B. Media Subprogram-
C. Public Participation Subprogram
5. General Administrative Program
Within the subprograms, various important activities (equi-
valent to the "tasks" in previous reports) are listed with
priorities. The activity lists are not intended to be com-
plete, but to be illustrative. When new tasks are generated,
they can be placed in proper priority sequence in the lists .
Major results are listed in the summary of each subprogram.
These expected results are not always directly and easily
measured but can be deduced if limited assumptions are made.
For example, an. expected result of the Governmental Liaison
Subprogram is that governmental officials become familiar
with the objectives and programs of the MRPD. Assume that in
evaluation it has been determined that meetings have been held
at least once in a period of a year with 750 of the officials
listed. It can be assumed that these officials have become
familiar with the objectives and programs of the MRPD. Since
75% is a substantial fraction of the list, the program would
probably be considered both successful and possibly in need
of even further emphasis . In this example, the quality of
results of the meetings, measured by specific short-term actions
and long-term attitudes by the other agency, may be more im-
portant than the number of meetings held.
In keeping with the Board' s instructions, required resources
for each subprogram have been estimated for an energetic,
viable, major activity at a sufficient level of attention to
produce a high degree of effectiveness. This comprehensive
Action Plan at the level indicated carries with it two new
staff positions, namely, an Assistant for Governmental and
Private Liaison and a Land Manager. The Administrative
Secretary would spend 500 of the time implementing the Public
Communications Program. Secretarial support has not been in-
cluded, but it is assumed that sufficient support will be
made available to allow efficient utilization of persons re-
sponsible for the programs. Consultants have been suggested
where possible so that staff could be minimized while still
undertaking effective programs.
in the discussion of the programs below, the time period has
been taken to be one year for purposes of estimating required
resources . Programs in the Action Plan are comprehensive and
on-going and could be considered in terms of a five year plan.
An interim evaluation of all programs should be made in six
months. Since it will take some time to get completely into all
of these programs, it would be reasonable to fully implement
them by July 1, 1974 , the start of the 1974/75 fiscal year.
The Budget Subcommittee would be able to aid in policy inter-
pretation during its budget meetings .
Page 3
Recommendation:
It is recommended that the Board review the attached material,
make revisions as appropriate, make olio decisions which im-
pact policy
pact upon the scope of the programs and required resources
P P P g q
and instruct the General Manager to return with a revised
version of the Action Plan for Board consideration, if neces-
sary.
Page 4
Objective
1. THE DISTRICT WILL PURCHASE OR OTHERWISE ACQUIRE INTEREST IN THE
MAXIMUM FEASIBLE AMOUNT OF STRATEGIC OPEN SPACE WITHIN THE DIS-
TRICT, INCLUDING BAYLANDS AND FOOTHILLS
Implementation: Land Acquisition Program
A. Negotiations Subprogram
Summary
This program is predicated on the assumption that the
more contacts made in seeking acquisitions, the greater
the probability of acquiring a property. This has been
proved by sales oriented organizations who find a direct
ratio of sales to contacts made. It is also recognized
(based on market data analysis) that the sale of properties
of the size and nature required for park use do not occur
often. One or two land conveyances of this type per year
occur in a given area.
Expected Results
1) At least four properties per year would be submitted to
the Board for acquisition decisions and scheduling
of public hearings.
2) Of those submitted, at least two would probably be
recommended for acquisition.
3) Ten or twelve properties would always be under negotia-
tion, in order to obtain four properties for consideration.
4) About twenty properties would have been negotiated
partially over the period of one year.
Typical Activities
Negotiation contacts with:
1) Owners and attorneys
2) Real estate appraisers and brokers
3) Developers, architects, and engineers
4) Zoning and planning officials
5) Financial institutions
Resources Required
500 of .the time of the Assistant General Manager (averaged
over a year) .
Page 5
B, Land Analysis Subprogram
Summary
The thrust of this subprogram would be to determine the
optimum sites to recommend for acquisition. To effectively
implement this program a Real Estate Analyst or Planning
Aide (part-time college student) should be utilized in order
to increase the amount of time the Assistant General Manager
would have for actual negotiations and planning. This sub-
program is essentially the strategy planning which com-
plements the public master plan of the District.
Expected Results
1) Provide information helpful in negotiations .
2) Provide data on potential new sites .
3) Should results in bargain purchases being made.
Typical Activities
Gather and compile data in the following areas:
1) Attitudes of individual landowners
2) Real estate law
3) Zoning and subdivision regulations
4) General plan elements and other planning studies
5) Deed restrictions
6) Utility availability and regulations
7) Assessor' s data
8) State and federal regulations
9) Financing and tax considerations
10) Real estate market activities
11) Land economics
Resources Required
1) 150 of the time of the Assistant General. Manager
2) Real Estate Analyst or Planning Aide -- $2 ,000
Page 6
C. Special Projects Subprogram
Summary
This subprogram includes items such as using special con-
sultants to obtain special sites . Generally, this would
be the opportunistic approach to acquisition . Application
for State and federal grants for open space acquisition
would also be made under this subprogram.
Expected Results
1) Land donations
2) Bargain purchases
3) One or more grants depending upon availability of
funds
Typical Activities
1) Negotiating for donations of land or other property.
2) Preparation of special tax data on land donations or
sales .
3) Utilizing special consultants such as the Trust for
Public Lands and private individuals .
4) Grant applications .
5) Other fund raising activities .
Resources Required
1) 150 of the time of the Assistant General Manager
2) Estimated cost of negotiators and consultants --
$1, 500 per month
Page 7
Objective
2 . THE DISTRICT WILL WORK WITH AND EDUCATE PRIVATE AND PUBLIC
AGENCIES TO PRESERVE, MAINTAIN, AND ENHANCE OPEN SPACE.
Implementation: Governmental and Private Liaison Program
A. Governmental Liaison Subprogram
Summary
This subprogram will include meetings and other con-
tacts , some more than once a year, with key officials
of other governmental agencies . The agendas , minutes ,
and certain special materials of these agencies will
be reviewed, and responses initiated, as appropriate,
on a regular and timely basis.
Expected Results
1) Officials become familiar with objectives and pro-
grams of the MRPD.
2) The MRPD becomes familiar with programs and activ-
ities of other agencies.
�) Mutual problems are discussed.
4) Personal contacts are made which make future com-
munications easier.
5) Governmental actions are influenced toward the ob-
jectives of the MRPD.
Typical Activities
1) Contacts on a regular basis
a. County Supervisors
b. City Councilpersons
c. County Executive
d. City Managers
e. County planners
f. City planners
g. County Parks & Recreation Director
h. City Parks & Recreation Directors
i . Local Agency Formation Commission Director
j . South Bay Wildlife Refuge Director
k. Bay Conservation & Development Commission Director
1. Santa Clara County Water District Manager
m. Personnel of other regional park districts
n. Other agencies
2) Review agendas, minutes, and some special materials
of city and County planning commissions, city
councils , Board of Supervisors , Park and Recreation
Commissions, and of other agencies on a regular basis .
Required Resources
25% of time of Assistant for Governmental and Private
Liaison.
Page 8
B. Private Liaison Subprogram
Summary
This subprogram will include meetings and other contacts
with key officials and members of private agencies and j
groups. The purpose of the meetings will depend upon
the group contacted and will range from private land use
to solicitation of aid on special projects .
Expected Results
1) Exchange of information on programs .
2) Personal contacts made which make future communications
easier.
3) Influence of programs of these private groups toward
program of the MRPD.
Major Activities
Contacts on a regular basis.
a. Stanford University land office and President
b. Local service groups
C. Local Chambers of Commerce
d. Director of Nature Conservancy, Western Regional Office
e. Director of the Trust for Public L&nOs
f. Loma Prieta Chapter of Sierra Club
g. Sempervirens Fund
h. National Audubon Society
i. Committee for Green Foothills
j . Corporate officials
k. Other, such as homeowner and landowner groups
Required Resources
150 of time of Assistant for Governmental and Private
Liaison. ,
Page 9
C, Special Projects Subprogram
Summary
This subprogram will include special projects, education,
and advocacy toward the values of open space before special
committees of governmental bodies on special issues . Con-
tacts with state and federal legislators will also be .
carried out under this subprogram.
Expected Results
1) Influence local plans for open space preservation
through education and advocacy,
2) Influence State and Federal programs for open space
preservation through education and advocacy.
Typical Activities
1) Short term projects
a. Hillside Subcommittee of PPC Monte Bello Ridge
Study
b. UD/OS Subcommittee of PPC -- OS implementation
c. Joint regional park district conference
d. Santa Clara County -- adoption and application of
CS zone
e. Review annexation policy
f. Work on specific local issues as they occur or as
the MRPD can take initiative on them
2) Long term
a. Yearly review of urban service area boundaries by
LAFCo
b. Advocacy regarding State legislation via Assembly
Select Committee on Open Space Lands, other
legislative committees, State administration, and
individual legislators
c. Advocacy regarding Federal legislation via District
Congressmen and other channels
Required Resources
1) 250 of time of Assistant for Governmental and Private
Liaison
2) Partial support of legislative advocate in Sacramento --
$1;500 per year
Page 10
Objective
3. THE DISTRICT WILL MAINTAIN A LAND MANAGEMENT POLICY THAT PROVIDES
PROPER CARE- OF OPEN SPACE LAND, ALLOWING PUBLIC ACCESS APPROPRIATE
TO THE NATURE OF THE LAND AND CONSISTENT WITH NATURAL VALUES .
Implementation: Open Space Resources Program
A. Open Space Mangement Subprogram
Summary
This subprogram will consist of a series of steps necessary
to develop the capability to directly manage and/or over-
see the maintenance and patrol of District lands.
Expected Results
In-house capability to manage District lands
Steps in Program
1) Conduct land management workshop
2) Development of in-house land management capability
a. Job description of Land Manager
b. Hiring of Land Manager
3) Discussions with cities and County regarding their
ability and interest in maintaining and patrolling
District open spaces
4) Decisions as to whether further staff is necessary made
at the time specific parcels are acquired
5) Overseeing management of lands by staff and/or other
agencies
Required Resources
35% of time of Land Manager
Page 11
B. Regulatory -"Dprogram
Summary
This -subprogram will consist of the development of
ordinances and means of enforcement for use of District
open space. This activity will be closely coordinated with
the Public Communications program since education regarding
open .space values should not be separated from development
and enforcement of regulations .
Expected Results
Development of ordinances to regulate use of District open
spaces.
T pical Activities
1) Meetings with County Sheriff and other agencies
regarding patrol of District lands.
2) Development of primary ordinances prior to public
use.
3) Development of secondary ordinances after some public .,
use of the land is allowed.
Required Resources
15% of time of Land Manager.
Page 12
C•. Revenue-Pro Ang-Use Subprogram
This subprogram will develop information on and stimulate
potential revenue-producing uses of prospective District
lands. Methods allowing even some return or promising
built-in maintenance and patrol of open space will be
considered.
Expected Results
Develop information regarding and stimulation of ,revenue-
producing uses of District lands.
Typical Activities
1) Develop and evaluate information
2) Develop a program to stimulate revenue-producing uses
of open space
Required Resources
150 of time of Land Manager
"age 13
D. Special Projects Subprogram
Summary
This subprogram will include special projects, such as those
listed below, pertaining to the management of District lands .
Expected Results
Significant progress in special projects associated with
management of District lands.
Ty2ical Projects
1) Ecological study on San Jose Water Works Lake McKenzie
property
2) Programs with school districts to make lands available
for nature study
3) Preliminary investigation of District interpretive
program
4) Trails planning
Iteguired Resources
15% of time of Land Manager
Page 14
Objective
4 . THIS DISTRICT WILL EDUCATE AND MAKE CLEARLY 'VISIBLE TO THE PUBLIC
THE PURPOSES AND ACTIONS OF THE DISTRICT AND ACTIVELY ENCOURAGE
PUBLIC COMMUNICATION AND INVOLVEMENT IN THE ACTIVITIES OF THE
DISTRICT
Implementation; Public Communications Program
A. Publications Subprogram
Summary
This subprogram will be directed toward the publication and
distribution of information regarding the District,
including programs, specific activities, and specific
open space parcels.
Expected Results
Availability of written materials on policies and programs
of the MRPD for general public, press, libraries, schools,
and landowners.
Typical Materials to be Produced during Fiscal Year 1974f75
1) MRPD Basic Policy
2) Brochure describing MRPD
3) Charitable contributions brochure
4) Information package on MRPD for libraries, city halls,
other governmental facilities, and selected private
organizations
5) Information package on MRPD for general public
6) Newsletter
7) Information regarding specific District lands
8) Annual report
Required Resources
1) 150 of time of Administrative Secretary
2) Consultant fees for brochure development -- $2 ,000
3) Printing and distribution costs
Page 15
B. Media Subprogram
Summary
This subprogram will expand the present system of communica-
tions with the press and will also include development of
coverage of District activities by other media.
Expected Results
Inform public of program, policies, and activities of
MRPD through regular contact with media.
Typical Activities
1) Complete present communications system with press
and implement regularly.
2) Prepare informational releases on specific activities
on a regular basis.
3) Develop and implement system of communications with
radio and TV ,
4) Develop and use audio-visual presentation ,,
Required Resources
1) 20% of time of Administrative Secretary
2) Consultant fees and other costs for activities such as
No, 3 and 4 -- $1,000
Page 16
C. Public Participation Subprogram
Summary `
This subprogram will stimulate input from the public re-
garding District activities.
Expected Results
To gain input and feedback from public so that program of
the MRPD is responsive to the people and so that people
participate actively.
Typical Activities
1) Public hearings on basic policy, master plan, land
acquisition, etc.
2) Public speaking appearances
3) Open house
4) Regular and systematic reading and clipping of news-
papers serving District area
5) Meetings with landowners groups
6) Establishment of citizens ' committees as needed
7) Regular contacts with persons who have shown particular
interest in the MRPD
Required Resources
150 of time of Administrative Secretary
�I
Page 17
Objective '
5 , THE STAFF" OF THE DISTRICT WILL ADMINISTER THE MIDPENINSULA
REGIONAL PARK DISTRICT IN BEHALF OF THE PUBLIC $O AS TO V=TM.IZE
ACCOMPLISHMENT OF THE GOALS OF THE DISTRICT WITHIN EXISTING
FINANCIAL AND OTHER CONSTRAINTS.
Implementation: General Administrative Program
I
Summary
This program is a collection of general administrative
activities not directly assignable to other subprograms,
Expected Results
District administered in efficient and professional
manner to ,provide implementation of the goals of the
MRPD.
Typical Activities
1) Office precedures, filing, etc.continually improved
2) Review insurance program (October 1974)
3) Budget preparation (4th quarter and Fiscal Year 1974/75)
4) Preparation of EIR guidelines
5) Financial management and accounting
6) Development of MRPD library
7) Employee benefits and salary policies review and
administration
8) Review expense reimbursement policies
9) Development of training package for new MRPD Board
members
10) Purchasing of equipment. and supplies
11) Action plan development and review
Required Resources
It is estimated that about 25% of the time of the General
Manager will be spent on General Administration. Other
staff members (existing and recommended) will aid in other
programs for which they are not primarily responsible . The
overall allocation of the time of the General Manager in
coordinating and carrying out programs might be as follows:
Land acquisition 35°
Governmental and Private Liaison 15°
Open Space Resources 10°
Public Communications 15%
General Administration 25%
i
R-74-8
(Meeting 74-6 ,
,agenda Item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
March 21, 1974
REPORT
To: Board of Directors
From: H. Grench, General Manager
Subject: Budget for Fourth Quarter of 1973-74 Fiscal Year
Background:
Detailed working budgets have been formulated on a quarter-by-quarter
basis as experience has been gained and as new policies and programs
have emerged since the formation of the District. A budget for the
full 1974-75 fiscal year should be prepared after the Board of
Directors considers the Action Plan for Implementation of the Goals
of the MRPD. At the meeting of February 13 , 1974 , the Board ap-
pointed a Budget Subcommittee consisting of Directors Wendin and
Condron to work with the General Manager and Controller to formulate
a fourth quarter budget. The attached budget is recommended by me
after meetings with the Subcommittee members and the Controller.
Discussion:
The table below summarizes the expenditures and reserves for the
proposed budget which is attached.
Budget Summary - Expenditures and Reserves
Total Budget
Fourth. Quarter for Fiscal
Categories Budget Year 1973-74
1. Reserves for Land Acquisition $1 ,034 316 $1,034 ,316
(Al, A3)
2 . Operating Reserve 115 , 000 115 ,000
(A2)
3. Salaries and Benefits 21,246 56 ,384
(B, Cl, C4, C6, C9)
4 . Professional Services 18 ,000 33, 614
(C2 , C3 , C5, C7, C8 , C10 , C29)
5 . Operating
Expenses
6 ,653 17 ,005
(C13-28)
6 . Office Equipment 5 ,164 11,699
(Dl)
7 . Prior Year Obligations -0- 49 ,143
(Cll, C12)
- —— _ $1,200, 379 $1, 317 ,161
Page 2 .
The proposed budget does not include implementation of the Action
Plan since the plan has not yet been adopted by the Board.
Total revenues for the 1973-74 fiscal year will be approximately
$1,317, 000. There is also potential revenue for land acquisition
now shown on the budget which is equivalent to the borrowing power
of the District (approximately $3,000 , 000) . The reserves potentially
available, therefore, are this much larger. Of this borrowing power
reserve, it is recommended that $650, 000 be allocated to Opportunities
and Emergencies, effectively increasing that fund to $900,000 . This
amount would ordinarily be sufficient to cope with an emergency or to
purchase a significant parcel of land after the total land acquisition
funds were allocated. The remainder of the $3 ,000 ,000 or $2,350 ,000
would be potentially available for Land Acquisition and attendant
maintenance and patrol costs, although it is unrealistic to believe
that sufficient land negotiations could be closed to spend that
much money during the fourth quarter.
Reserves for Operating Expenses are needed to cover the first half
of the 1974-75 fiscal year, since the first major tax increment for
that fiscal year does not come in until the latter part of December.
The $115,000 amount would cover a program somewhat expanded from
that of the fourth quarter of the current fiscal year. The Action
Plan which is finally adopted by the Board could be used to update
that figure.
Operating expenses to the end of the third quarter will be approximately
$21 ,000 below budget. Expenditures over $50 in the Miscellaneous
Category include a maintenance agreement for the postage meter ($55)
and design fees for the District logo and stationery ($1,375) .
For the fourth quarter the main expenses expected in Miscellaneous
would be for writing and design of brochures . Miscellaneous legal
fees of about $3, 600 are included in the fourth quarter Attorney' s
Fees Category to cover specialized services such as production of
taxation structure training materials, bond counsel, and eminent
domain counsel. Finally, the $470 budget for the Trails Task Force
has been included in various appropriate categories .
HG:chh
Attach.
M-74-40
(Meeting 74-6 ,
Agenda Item No. 4)
MIDPENINSULA REGIONAL PARK DISTRICT
Memorandum
March 22, 1974
To: Board of Directors
From: H. Grench, General Manager
Subject: Procedures for Grant Applications
Materials on procedures for grant applications will be transmitted
separately as soon as they can be completed.
HG:chh
R-74-9
(Meeting 74-6 ,
0 Agenda Item No. 4)
MIDPENINSULA REGIONAL PARK DISTRICT
March 25 , 1974
REPORT
To: Board of Directors
From: H. Grench, General Manager
Subject: Procedures for Grant Applications
Introduction:
The two most viable possibilities in the 1974-75 fiscal year for
significant grants to the District for its land acquisition program
appear to be federal Land and Water Conservation Funds and funds
from the 1974 State Bond Act for Park, Recreational, and Historical
Facilities (should Proposition 1 on the June 4 ballot pass) . The
attached table summarizes procedures, schedules, necessary Board
actions, and major staff tasks in each case. If the schedules
are followed, the District would be eligible for the earliest
allotment of State Bond Act funds and for 1974-75 Land and Water
Conservation Funds. A detailed discussion will be presented at
the Board meeting of March 27, 1974 .
Potentially Available Funds:
Latest figues indicate that the allocation to the MRPD from the
State Bond Act would be $833 ,535 .
The nine county Bay Area would receive $1. 5-2 million in the
1974-75 fiscal year from the local share of Land and Water
Conservation Funds.
Recommendation:
It is recommended that the Board of Directors take those actions
which are shown in the attached table to be accomplished on
March 27 , 1974 . This will initiate the process of project
selection and application. Please note that considerable staff
effort is required in the series of actions, and that the schedule
is rather tight and rigid. However, much of the process, such
as adoption of EIR guidelines and a Relocation Assistance Program
is necessary regardless of grant applications and would have to
be done at an early date.
HG:chh
Attach.
SCHEDULE OF PRINCIPLE ACTIONS NEEDED FOR STATE BOND ACT AND LAND AND WATER CONSERVATION FUNDS page 1
Applicable to Action Category
Land & EIR
1974 Water & Reloca- Affirm-
Sched- State Conser- Project Interim EIS tion ative
uled Bond vation Selec- Master Guide- Guide- Action Staff Preparation/
No. Date Fund lFund tion Plan lines lines Program Action Board Decision Comment
1 /27/74 X X Decision on kind of Direction to staff to
project to include in prepare recommended
list of priority pro- list for consideration
jects - non-specific to on April 24 , 1974
parcel, e .g. , Monte
Bello Ridge Open Space
Preserve
3/27/74 X X Setting of Public Hear- Whether to hold hearing Hearing not very
ing on April 24 , 1974 , valuable on non-
on adoption of list specific list
3 . 3J27/74 X X X
Tentative deci
sion on
See Action Recommend that Open
what to use for Interin Space Element of
Master Plan pending County General Plan
adoption of final plan be used
4 3/27/74 X X X Setting of Public Hear Whether to hold Public Recommend that hear-
ing for April 10 , 1974 , Hearing for an Interim ing be held
on adoption of Interim plan
Plan
5 3/27/74 X X X Preliminary considera- Direct staff to return Review of EIR and
tion of EIR and EIS with recommended guide- EIS requirements
requirements lines and ordinance of and tentative de-
adoption on April 10 , cision on proper
1974 guidelines for MRPD
6 3/27/74 X X X Decision to adopt Re- Direction to staff to Recommend that Re-
location Guidelines prepare guidelines location Guidelines
be prepared
7 . 3/27/74 X X Report that Aff irmative Direct staff to report Review of applica-
Action Program may be on requirements on tion forms
required by LWCF April 10 , 1974
__ I
SCHEDULE OF PRINCIPLE ACTIONS NEEDED FOR STATE BOND ACT AND LAND AND WATER CONSERVATION FUNDS Page 2
Applicable to Action Cate 2 r
Land & EIR
1974 Water & Reloca- Affirm-
Sched- State Conser- Project Interim EIS tion ative
uled Bond vation Selec- Master Guide- Guide- Action Staff Preparation/
No. Date Fund lFund tion Plan lines lines Pro ram Action Board Decision Comment
8 4/10/74 X x x Public Hearing on Possible modification Coordination with
Interim Master Plan of plan, County Planning
(if Board had decided Possible resubmittal Department,
to hold a Hearing) to staff for further Report on Interim
work, Master Plan,giving
Possible adoption of reasons for pro-
(modified) Plan by posed adoption
resolution Resolution of
adoption
9 4/10/74 X x x Consideration of EIR Adoption of Guidelines Report on require-
and EIS requirements by ordinance ments,
and recommended Guide- Recommended Guide-
lines lines,
Ordinance of
adoption
10 4/10/74 X x x Adoption of Relocation Adoption of Guidelines Report on reloca- '
Guidelines by resolution tion requirements,
Preparation of
Guidelines,
Resolution of
adoption
11 4/10/74 x x Consideration of re- Possible direction to Research on re-
port on Affirmative prepare program, quirements,
Action Program Schedule for adoption Preparation of
requirements would depend upon report
federal requirements
12 4/15/74 X x x Publication of ordi- Submittal to news-
nance adopting EIR paper in proper
Guidelines form
13 4/24/7 X x Public Hearing on list Report, including
of priority projects recommended list
(if Board had decided
to hold Hearing on
March 27)
SCHEDULE OF PRINCIPLE ACTIONS NEEDED FOR STATE BOND ACT AND LAND AND WATER CONSERVATION FUNDS Page 3
Ap2licable to Action Category
Land & EIR
1974 Water & Reloca- Affirm-
Sched- State Conser- Project Interim EIS tion ative Staff Preparation/
uled Bond vation Selec- Master Guide- Guide- Action
No. Date Fund Fund tion Plan lines lines Pro ram Action Board Decision Comment
14 4/24/74 X X List of priority Adoption of list (as Resolution of
projects amended) of priority adoption
projects
15 4/24/74 X X Tentative selection of See Action Report giving
project for which recommendation
application will be
made
16 4/2,6/74 X X X Approval of modified Adoption of modified Possible further
Interim Master Plan Interim Master Plan by work on Interim
(if not approved on resolution Master Plan follow-
April 10) ing April 10
meeting
17 4/26/74 X X List to B. V. Amyx who Submission letter
must compile with thosE
of other agencies and
file with State by
June 1, 1974
18 4/26/74 X X X Query of planning Letters and reports
agencies of jurisdic- to jurisdictions
tions surrounding pro-
posed project (s) re-
garding compatibility
with General Plans
19 4/26/74 X X Notice of Intent and Notice of Intent
Environmental Assess- Environmental As-
ment submitted sessment, Accompa-
nying materials
20 5/8/74 X X Tentative selection of Tentative selection(s) Report giving
project (s) for which recommendation (s)
application will be
made--specific to par-
cel, e.g. , John Doe
Ranch
SCHEDULE OF PRINCIPLE ACTIONS NEEDED FOR STATE BOND ACT AND LAND AND WATER CONSERVATION FUNDS Page 4
A 2licable to Action Cate or
Land- & EIR
1974 Water & Reloca- Affirm-
Sched- State Conser- Project Interim EIS tion ative
uled Bond vation Selec- Master Guide- Guide- Action Staff Preparation/
i
No. Date Fund Fund tion Plan lines lines Program Action Board Decision Comment
21 5/8/74 X X X Setting of Public, Whether to hold Public
Hearing on specific Hearing
project (s) for June 12
1974
22 5/22/74 X X Review of project (s) Possible narrowing of Report on list with
for which application list of specific recommendations
would be made projects
z3 6/12/74 X X X Responses received Compilation of
from other planning responses
agencies
24 6/12/74 X X X Consideration of EIR(s) Acceptance of EIR(s) Environmental
or Negative Declara- or Negative Declara- Assessment (s) ,
i tion (s) tion (s) EIR(s) or Negative
Declaration (s)
25 6/12/74 X X X Public Hearing
26 6/12/74 X X X Final decision Resolution selecting Resolution of
certain project (s) project selection(3)
27 6/14/74 X X X Application sent to Application and
State accompanying
materials prepared
A
A& R-74-7
OF (Meeting 74-6 ,
41=04"M Agenda Item No. 5
MIDPENINSULA REGIONAL PARK DISTRICT
March 20, 1974
REPORT
To: Board of Directors
From: H. Grench, General Manager
Subject: Land Acquisition Procedures
Introduction:
Now that the Assistant General Manager is working full-time,
land acquisition activities have increased substantially. I
believe it is essential to a solid land acquisition program
that we have a clear understanding of the roles of both the
staff and the Board regarding the land acquisition program.
I have, therefore, asked the Assistant General Manager to draft
some land acquisition guidelines, which have been reviewed by
Stan Norton and me.
Recommendation:
Attached are recommended Land Acquisition Procedures, which I
believe will provide ample Board controls, yet give enough lati-
tude to allow the staff room to efficiently pursue its daily
acquisition activities. These guidelines refer to specific
parcels and not to the overall data collection and other work
involved in the strategy plan for implementation of the master
plan. It is recommended that the Board by motion approve the
Land Acquisition Procedures.
Use of Options:
I would like to elaborate briefly on "Options" which are
covered under Section VI of the quidelines . Usually, the
options obtained will be for a nominal amount of money (e.g. ,
$10,00) and run for a period of 60 to 90 days. The property
owner will submit his offer by written option, but in order to
insure that certain items are included in the offer, an "option
form" will be provided for his convenience. A copy of the form
which will usually be used is attached for your reference.
Occasionally, the option price will represent a substantial
payment. The option form may be the same, but if the amount
being paid for the option is significant, Board approval or
Page 2
acceptance of the option will be obtained prior to paying the
option amount. It is also probable that occasionally a "nominal
option" will be obtained which will provide the District with
the opportunity to acquire a long-term option for a substantial
payment.
In general the use of options is merely a tool to assist the
staff by taking negotiations out of the talking stage and mak-
ing acquisition a real possibility.
P, 3
Land Acquisition Procedures
I . Initiation of a specific parcel to be considered for acquisition
A. Staff initiation
1. Master plan implementation
2. Special properties
B. Board referral
C. Private offering
D. General public referral
E. Other agency referral
F. Broker referral
II-. Acquisition strategy developed by staff for a specific property
A. Research will probably be required
1. Usually no contact with owner until other information
is gathered
2 . Investigation of public records and inquiries with
planners, public officials, citizens, etc.
B. May decide Board involvement required at this point
1. Individual Board member (s)
2. Full Board
C. May decide contact with landowner is necessary to gather
information, including landowner' s views - pre-negotiation
contact
III . First contact for purposes of pursuing acquisition
A. Staff provides Board with recommendations - asks for
authorization to proceed
1. Board may give multitude of instructions at this point
a. ) May elect to have a formal appraisal made at this
time
b. ) May have staff do preliminary valuation research
c. ) Appraisal information may already be available
2. Probably Board will assign only one specific task
B. Contact is made with landowner and/or representative
1. Nature of contact depends on recommended approach
a. ) Could be merely for information
b. ) Possibly discussion of land value
IV. Results of Contact
A. Staff analyzes current status after first meeting
B. Staff may pursue further contacts or may seek additional
instructions
C. Usually no further Board involvement at this point
V. Continued contacts
A. Either for more information or possibly negotiations for
option or purchase
B. Staff to determine whether Board involvement is necessary
at this point
Page 4
VI . Disposition of contacts
A. Recommendation to Board for action
1. Could be that option was obtained
2. Could be that option should be obtained
B. options for nominal amount ($10 .00) would usually be
obtained without Board approval
C. Actual contract or agreement may be obtained, subject to
Board acceptance
VII . Final property disposition
A. Board makes final decision based on hearing from public and
other agencies at Board discretion
B. Staff executes on Board decision, including scheduling fur-
ther formal actions of Board
HG: jg
Midpeninsula Regiona_ _ ark District
745 Distel Drive
Los Altos, California 94022
Attn: Mr. Herbert Grench, General Manager
OPTION TO PURCHASE REAL PROPERTY
OPTION TO PURCHASE REAL PROPERTY made on , 19 ,
by
("Grantor") , to MIDPENINSULA REGIONAL
PARK DISTRICT, ("Parks") .
1. OPTION TO PURCHASE. For payment of $ , Grantor
grants to Parks the option to purchase Grantor ' s real property known
as
located in the City of ,County of
, State of California, consisting of acres,
more or less, as outlined in red on Exhibit "A" , attached.
2 . OPTION PERIOD. The option shall be exercisable by Parks by
written notice delivered or mailed to Grantor at
California ("Option Notice") , on or before
19
3. PURCHASE PRICE; PAYMENT, The total purchase price shall
be $ payable as follows:
i
4 . TITLE AND POSSESSION. Title and possession to the option
property shall be conveyed to Parks at close of escrow by grant deed
free and clear of all liens, easements, restrictions, rights and
conditions of record other than current taxes and assessments, public
utility easements and any other encumbrances acceptable to Parks, as
evidenced by a standard policy of title insurance to be paid for by
Parks.
OPTION TO PURCHASE F PROPERTY
Page 2
5 . ESCROW; TITLE INSURANCE; PRORATIONS.
(a) Escrow. In the event this option is exercised, an escrow
shall be opened with Western Title Guaranty Company, at its
, California office or at such other title
company as may be agreeable to the parties . Escrow shall close within
60 days from the date of exercise of the option.
(b) Costs and Prorations. All costs of escrow shall be paid in
accordance with the custom of the county where the property (or most
of it) is located. Current taxes and other items of expense and income
of the property shall be prorated as of the close of escrow.
6 . EMINENT DOMAIN. Notwithstanding anything in this agreement
to the contrary, Parks may institute such proceedings in eminent domain
as are provided by law to acquire all or part of the option property.
In such event this option shall terminate, Grantor shall retain the
option payment and enither this option, or any part thereof, nor any
negotiations or statements made by either party in connection therewith,
shall be admissible in evidence or referred to by any party during any
portion of said proceedings, including discovery procedures . In other
words, in an action in eminent domain, filed by Parks, this option shall
be treated as though it never existed.
ACKNOWLEDGEMENT OF ORIGINAL SIGNED GRANTOR(S) :
COPY RECEIVED:
MIDPENINSULA REGIONAL PARK DISTRICT
RESOLUTION NO. 74-4
RESOLUTION ADOPTING BASIC POLICY OF THE
MIDPENTNSULA REGIONAL PARK DISTRICT
Whereas, the Midpeninsula Regional Park District
is empowered to plan, adopt, and lay out, plant, develop,
and otherwise improve, extend, control, operate, and maintain
a system of public parks, playgrounds, golf courses, beaches ,
trails, natural areas, ecological and open space preserves,
parkways, scenic drives, boulevards, and other facilities
for public recreation; for the use and enjoyment of all
the inhabitants of the District, and it may select, designate,
and acquire land, or rights in land, within or without the
District (Public Resources Code Section 5541) , and
Whereas, from the time of the creation of the
District the Board of Directors has agreed that its principal
function should be to acquire and preserve open space, and
Whereas, the Board of Directors has prepared and
wishes to adopt a basic policy for the District to accomplish
said principal function,
Now, therefore, the Board of Directors of the
Midpeninsula Regional Park District does resolve as follows:
. 1. That the basic policy of the Midpeninsula
Regional Park District, a copy of which is affixed hereto
and by reference made a part thereof, is approved and adopted.
2. Nothing herein shall be deemed to limit or
restrict the powers of the District or of the Board of
Directors as provided by law.
* * * * * * * * * * * * * * * * * * * * * * * *
x
C-74-6
March 27 , 1974
REVISED
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
418 $ 67 .98 Young & Associates Office supplies
419 24 .50 San Jose Blue Print Prints
420 14 . 55 Ed Jaynes Mileage
421 471.87 Curtis Lindsay Office furnishings
422 6 . 31 Stanley Norton Telephone & Xerox
423 22.11 Herbert Grench Meal Conference Expense
Aejendas and Minutes
425 18 .00 Xerox Corporation Installation
426 95.00 Western Title Guaranty
Company Litigation guarantee
427 200 .00 Elmer Fox & Co. October, 1973 , services
re: audit
428 445.00 Real Estate Data, Inc. Atlas & aerial
Date Approved: March 27, 1974
*Not approved.