HomeMy Public PortalAbout20150922 - 300th Anniversary Celebration Committee - Meeting Minutes
HOPKINTON 300TH ANNIVERSARY COMMITTEE
SEPTEMBER 22, 2015 4:30 PM
TOWN HALL, BASEMENT
Minutes
I. Call to Order: Chair Jean Bertschmann opened the meeting 5:35 pm with the following members pre-
sent:
Jean Bertschmann, Chair Scott Richardson
Hanan Cohen Craig Stanley (absent)
Michelle Murdock (departed 5:57 pm) Associate Member: Ann Click (absent)
Also Present: Eric Sonnett
II. Acceptance of Minutes (action required)
On a motion made by Hanan Cohen, seconded by Michelle Murdock, the Committee voted to
approve the minutes of:
September 8, 2015
September 9, 2015
VOTE: Favor: 4 Against: 0 Absent: 1 (Craig Stanley)
III. Reports to the Committee
A. Chair Report
The $50,000 in MOTT grant funds has been received by the Town Hall
B. Friends Committee Report
Not available.
C. Sponsorship Report
Several checks are missing: Price Chopper, Yogurt Beach, Carbones, and CVS. Scott
Richardson will follow up with all sponsors.
For the Closing Ceremony, a new Bronze Level Sponsor Banner will need to be created,
to add Jamie Oil to the list.
IV. New Business
A. Invoices for Payment
None at this meeting
B. Schedule Next Meetings
The Committee set its next meeting dates as October 6, 2015 at 5:30 pm; November 3, 2015
at 5:30 pm; and December 1, 2015 at 5:30 pm.
C. Resignation of Hanan Cohen
Hanan Cohen has been appointed to the Appropriations Committee. Per their regulations,
he must resign from the 300th Committee in order to serve. He has graciously agreed to
continue to help with the budget for the 300th in a non-official capacity. The Committee
thanked him for his service, and wished him luck in his new appointment.
On a motion made by Scott Richardson, seconded by Jean Bertschmann, the Committee
voted to accept the resignation of Hanan Cohen.
VOTE: Favor: 2 Against: 0 Absent: 2 (Craig Stanley, Michelle Murdock)
D. De-brief Celebration Weekend
The Cake on the Common; Light Up the Night; and Parade events were reviewed by the
Committee. Accolades from the community continue to pour in, thanking the Committee,
the Friends Committee, and Parks and Rec for a priceless weekend of celebration and
community pride. All events exceeded expectations, and the weekend was a success.
Two projects related to the celebration weekend are ongoing: the Time Capsule and the
Dear Hopkinton Project.
V. Old Business
A. Budget Update
Bills are continuing to be submitted for expenses related to the celebration weekend.
B. Remaining Event Calendar and Planning
Woodsmen Show, October 18 – the Friends Committee is managing this
event, and the 300th Committee is supporting the publicity.
Our Town, October 16-17; 23-24 – Enter Stage Left is performing Our Town,
and the 300th Committee is supporting the publicity.
Top of the Hill, November 24 – The High School, HEF and HPTA are
sponsoring this new honorarium project for HHS alumni, and the 300th
Committee is supporting the publicity.
Holiday Stroll, December 5 – if this event takes place, the 300th Committee
will support the publicity.
Closing Ceremony, December 11, 2015 – Jean Bertschmann and Scott
Richardson will begin the planning for this event.
i. Time Capsule – by general consensus, the Committee
approved the design of the seal for the Time Capsule. The
project is well underway.
ii. Dear Hopkinton – additional dates will be added, including an
upcoming Veteran’s Breakfast
iii. Sponsor Banners – the Committee will request that the
banners be removed after the Holiday Stroll, before the
Closing Ceremony.
St. Paul’s event – St. Paul’s is offering a concert related to their history,
featuring their historical organ (purchased from the First Congregational
Church), and the 300th Committee is supporting the publicity.
Poetry Book – the book is completed, and the 300th Committee is
supporting the publicity.
Middle School Play – the HMS Drama teacher has not responded to requests for
information regarding whether or not this will move forward.
VI. Adjournment
On a motion made by Scott Richardson, seconded by Jean Bertschmann, the Committee voted to
adjourn the meeting at 6:32 pm.
VOTE: Favor: 2 Against: 0 Absent: 2 (Craig Stanley, Michelle Murdock)
Respectfully submitted,
Jean Bertschmann, Chair
Documents reviewed:
Meeting minutes: 9/8/15
Meeting minutes: 9/9/15