HomeMy Public PortalAbout19750122 - Agendas Packet - Board of Directors (BOD) - 75-02 Nblool
Meeting 75-2
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
A_ G E_ N_ D A_
January 22, 1975 7 : 30 P.M.
745 Distel Drive
Los Altos, CA
(7 : 30) ROLL CALL
APPROVAL OF MINUTES - January 8, 1975
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
(7: 45) 1. Black Mountain Open Space Preserve - H. Grench
(a) Report
(b) Resolution of the Board of Directors of the Midpen-
insula Regional Park District, Finding and Requiring
that the Public Interest and Necessity Require the
Acquisition of Certain Properties for Public Use,
to Wit, for Public Park, Recreation and Open Space
Purposes, Describing the Properties Necessary There-
for and Authorizing and Directing its Retained Legal
Counsel to Do Everything Necessary to Acquire All
Interests Therein (Black Mountain Open Space Preserve)
OLD BUSINESS REQUIRING ACTION
(8 :15) 2. Agenda for Goals Workshop - K. Duffy
OLD BUSINESS NOT REQUIRING ACTION
(8: 45) 3. Master Plan of the Midpeninsula Regional Park District -
K. Duffy and L. Anderson
(9: 45) 4. Costs for Newspaper Advertising of Board Meeting Agendas -
H. Grench
(10: 00) 5. Changes in Rules of Procedure - H. Grench
NEW BUSINESS REQUIRING ACTION
(10: 15) 6. Resolution Authorizing Signing and Endorsing Checks and
Other Instruments W lls Far o Bank - J. Melton
e
g
Meeting 75-2 Page two
January 22, 1975
(10: 20) 7. Resolution of the Board of Directors of the Midpeninsula
Regional Park District Establishing Financial Instrument
Signatories of the District for Santa Clara County Ac-
counts - J. Melton
CLAIMS
(10: 30) EXECUTIVE SESSION Land Negotiations
ADJOURNMENT
m-7 6
(Meeting 75-2,
Agenda item No. 1)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
January 15, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Black Mountain Open Space Preserve
Discussion: At its meeting of November 27, 1974 the Board
of Directors considered a memorandum (M-74-171) from the
General Manager on the Proposed Black Mountain Open Space
Preserve. The Board took action at that meeting to acquire
fractional interests of 593/600 and 120/160 parts in two
contiguous parcels of land totalling 760 acres. The Dis-
trict now has title to those interests. Although staff was
directed to continue negotiations for the remaining inter-
ests, no decision was made by the Board to acquire them.
No progress in negotiations has been made since November 27 .
It is my opinion that acquisition of the remaining inter-
ests are key to the District' s open space program.
Recommendation: It is recommended as a logical next step
that the Board of Directors approve the attached Resolution
of the Board of Directors of the Midpeninsula Regional Park
District, Finding and Requiring that the Public Interest and
Necessity Require the Acquisition of Certain Properties for
Public Use, to Wit, for Public Park, Recreation and Open
Space Purposes, Describing the Properties Necessary Therefor
and Authorizing and Directing its Retained Legal Counsel to
Do Everything Necessary to Acquire All Interests Therein.
This resolution authorizes legal counsel to take whatever
actions are necessary to acquire the remaining interests in
the two parcels of land, including use of the power of emi-
nent domain. Discussions will continue, nonetheless, in the
hope that the present impasse in negotiations can be overcome
and agreement reached.
HG:acc
RESOLUTION NO. j
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL PARK DISTRICT, FINDING
AND REQUIRING THAT THE PUBLIC INTEREST AND
NECESSITY REQUIRE THE ACQUISITION OF CERTAIN
PROPERTIES FOR PUBLIC USE, TO WIT, FOR PUB-
LIC PARK, RECREATION, AND OPEN SPACE PURPOSES,
DESCRIBING THE PROPERTIES NECESSARY THEREFOR
AND AUTHORIZING AND DIRECTING ITS RETAINED
LEGAL COUNSEL TO DO EVERYTHING NECESSARY TO
ACQUIRE ALL INTERESTS THEREIN (BLACK MOUNTAIN
OPEN SPACE PRESERVE)
WHEREAS, the Board of Directors of the Midpeninsula
Regional Park District is authorized to acquire property for
public purposes, pursuant to Division 5, Chapter 3, Section
5542, of the Public Resources Code, State of California, and
WHEREAS, the property, rights , and interests described
in Exhibit A attached to this resolution and incorporated
herein by reference (the "property") are necessary for public
park, recreation, and open space purposes, said purposes con-
stituting a public purpose,
NOW, THEREFORE, BE IT RESOLVED that the Board of
Directors of the Midpeninsula Regional Park District does
hereby find and determine that the public interest and neces-
sity require the acquisition of the property for public park,
recreation, and open space purposes;
BE IT FURTHER RESOLVED that acquisition of the fee
(unless a lesser estate is described in Exhibit A) is necessary
therefor; and
BE IT FURTHER RESOLVED that the Board of Directors of
the Midpeninsula Regional Park District does hereby find and
determine that said property is located so as to be most com-
patible with the greatest public good and cause the least
private injury; and
BE IT FURTHER RESOLVED that the General Manager be and
is hereby authorized and directed to cause to be negotiated
and/or prepared all appropriate applications to governmental
agencies for grants of funds or property, legal documents and
related instruments for acquisition of title, to the property
by gift and/or purchase, all upon terms and conditions dis-
cussed by or presented to this Board at its meeting this date
or customary to this District in like transactions; provided,
however, that each such application, document and instrument
shall be subject to approval as to form and content by this Board
prior to its execution or delivery on behalf of the Midpeninsula
Regional Park District; and
BE IT FURTHER RESOLVED that the law firm of Rogers,
Vizzard & Tallett be and the same is hereby retained, instructed
and directed to do everything necessary to acquire all inter-
ests in the property described in Exhibit "A" , and they are
further authorized to prepare and prosecute such condemnation
proceedings in the proper court having jurisdiction thereof as
are necessary for such acquisition.
EXHIBIT A
DESCRIPTION - Parcel A:
Those parcels of land partly in the City of Palo Alto, County
of Santa Clara, State of California, described as follows:
PARCEL ONE:
The northwest 1/4 of Section 24 , Township 7 South, Range 3
West, M.D.B. & M.
EXCEPTING THEREFROM that portion thereof as granted to the
County of Santa Clara for Montebello Road by Deed recorded
December 1, 1893 in Book 166 of Deeds, page 22.
PARCEL TWO:
The Southeast 1/4 of Section 24 , Township 7 South, Range 3 West,
M.D.B. & M.
PARCEL THREE:
Lot 12 and that portion of Lots 13 and 14 of Section 19, Town-
ship 7 South, Range 2 West, M.D.B. & M. , lying southwesterly
of the southwesterly line of Montebello Road.
EXCEPTING THEREFROM an undivided 1/2 interest in and to the
water from the spring located adjacent to the southerly corner
of Lots 10 and 11 of Section 19 , Township 7 South, Range 2
West, M.D.B. & M. , as granted in the Deed to Leo Trentadue,
et ux, recorded July 6, 1956, Book 3542 Official Records, page
440.
PARCEL FOUR:
Beginning at the point of intersection of the westerly line of
Lot 15 in Section 19, Township 7 South, Range 2 West, M.D.B. & M. ,
with the southwesterly line of Montebello Road, 40 feet wide;
thence southerly along said westerly line of Lot 15, a distance
of 150 feet; thence leaving said westerly line, easterly at
right angles thereto to a point on said southwesterly line of
Montebello Road; thence northwesterly along said line of Monte-
bello Road, to the point of beginning, and being a portion of
Lot 15, Section 19, Township 7 South, Range 2 West, M.D.B. & M.
PARCEL FIVE:
Lots 5, 6 and 7, Section 30, Township 7 South, Range 2 West,
M.D.B. & M.
PARCEL SIX:
A non-exclusive easement for ingress and egress over the exist-
ing 20 foot roadway across Lots 10 and 11, Section 19 , Township
7 South, Range 2 West, M.D.B. & M. , as reserved in the Deed from
John F. Alves, et ux, recorded July 6, 1956, Book 3542 Official
Records, page 440.
PARCEL SEVEN:
TOGETHER WITH a 1/3 interest in an existing spring which lies
near the dividing line of Lots 9 and 10 of Section 19 , Township
7 South, Range 2 West, M.D.B. & M. , and the right to take by
pipe 1/3 of the water of said spring, and the right of ingress
and egress along said pipeline to and from said spring to main-
tain and repair said pipeline and said spring, as provided for
in the Deed from John F. Alves, et ux, to Paul H. Snyder, et
ux, dated February 11, 1954 , recorded February 25, 1954 , Book
2821 Official Records, page 445.
DESCRIPTION - Parcel B:
That parcel of land situate in the City of Palo Alto, County of
Santa Clara, State of California, described as follows:
North 1/2 of the Northwest 1/4 and the North 1/2 of the North-
east 1/4 of Section 25, Township 7 South, Range 3 West, M.D.B. & M.
Ad, M--/5-14
(Meeting 75-2,
Agenda item No. 2)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
January 15, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Agenda for Goals Workshop
President Duffy, Director Hanko and I met to formulate a
proposed agenda for the February 2, 1975 Goals Workshop.
The items listed under each main goal category are in-
tended to be suggestive of discussion topics; the Board
may wish to list others. The times are listed only as
guides so that all goals will be covered.
It is planned that Board, staff and the public would bring
sack lunches and that beverages would be furnished by the
District.
HG:acc
DRAFT
MIDPENINSULA REGIONAL PARK DISTRICT
Goals Workshop
A G E N D A
February 2, 1975 745 Distel Drive
Los Altos, CA
(9 :45) Coffee
(10: 00) Land Acquisition
Review
Long Term Strategies
Financial Management
(11: 00) Governmental Liaison
Review
Future Directions
Board Involvement
(12: 00) Lunch
(1: 00) Land Management
Land Use
Maintenance and Patrol
Trails
Relationship to Overall District Program
(3: 00) Public Communications
District Visibility
Future Directions
(4 : 00) Administration
Board-Staff Relations
(5 : 00) Adjournment
low M-75-13
or (Meeting 75-2,
Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
January 14 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Master Plan Policy Statements Draft
The Subcommittee which has been formulating Master Plan
acquisition policy statements has completed its assignment.
Attached is a copy of the Statements which are being
recommended to the Board for consideration at its January
22, 1975 meeting.
The Subcommittee feels that some policy statements, particu-
larly those relating to trails and to agriculture, could
well be discussed further at the February 2, 1975 workshop
in connection with land use and management and with other
policies.
These discussions should result in acquisition policies
tentatively adopted by the Board. The statements would
then be included in the draft Master Plan document, which
will be subject to public hearings and review by other
agencies prior to possible revision and final adoption.
HG:acc
OUTLINE OF ACQUISITION POLICIES
I. OPEN SPACE FOR THE PROTECTION OF NATURAL VEGETATION
II. OPEN SPACE FOR THE PROTECTION OF WILDLIFE
III . OPEN SPACE FOR OUTDOOR RECREATION
A. LOW INTENSITY RECREATION
B. INTENSIVE RECREATION
C. WILDERNESS EXPERIENCE
D. TRAILS
IV. OPEN SPACE FOR GUIDING URBAN FORM
V. OPEN SPACE FOR SCENIC PRESERVATION
A. THE SCENIC BACKDROP
B. VIEW FROM SCENIC HIGHWAYS
VI. OPEN SPACE FOR THE PRESERVATION OF UNIQUE SITES
A. HISTORIC AND ARCHEOLOGICAL RESOURCES
B. GEOLOGICAL AND TOPOGRAPHICAL RESOURCES
VII. OPEN SPACE FOR THE PROTECTION OF AGRICULTURE
VIII. OPEN SPACE FOR THE PRODUCTION OF MINERALS
IX. OPEN SPACE FOR THE PROTECTION OF PUBLIC HEALTH AND SAFETY
A. GEOLOGIC HAZARDS
B. FLOODING
C. WATER QUALITY
D. FIRE RISK
E. AIR QUALITY
i
1/15/75
-1-
I. OPEN SPACE FOR THE PROTECTION OF NATURAL VEGETATION
Much of the natural beauty of the remaining open spaces in
the District is due to the abundance, diversity and in some cases
uniqueness of the natural vegetation. This vegetation, from the
low growing pickleweed of the bayland marshes to the majestic
redwoods of the Santa Cruz mountains, provides the necessary
habitats for a great variety of wildlife. The vegetation is of
inestimable value in reducing soil erosion, decreasing runoff
and aiding water absorption in watershed areas, as well as
greatly improving air quality. The diversity of vegetation found
in the District' s marshes, grasslands, forests and chaparral
also provides outstanding educational and nature appreciation
opportunities to the area' s residents .
The valuable vegetative resources of the District are
threatened in many ways, not only by the pressures of urbaniza-
tion but by unregulated logging and grading, land filling (par-
ticularly in the baylands) , certain intensive recreational
activities and quarry operations.
The District believes that human activities which destroy
vegetation should be strictly regulated by the appropriate
governmental agencies. Rare or endangered plant species should
be protected by governmental agencies. Provisions must be made
for enforcement of these regulations, and for restoration of
natural vegetation whenever possible.
Acquisition Policies
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION,
LAND OR RIGHTS IN LAND FOR THE PROTECTION OF NATURAL
VEGETATION.
2. THE DISTRICT WILL ACQUIRE AND PRESERVE REPRESENTATIVE
EXAMPLES OF MAJOR VEGETATIVE COMMUNITIES.
-2-
II. OPEN SPACE FOR THE PROTECTION OF WILDLIFE
Each species of wildlife has its own inestimable value and
contributes to the quality of life around us. This generation
and future generations must have the opportunity to observe and
enjoy the wild creatures which inhabit the nearby open spaces.
The opportunity to study this wildlife can add greatly to our
knowledge of the effects of human intrusion on the natural en-
vironment.
Human settlement of this area and the resulting conflicts
with nature have had harmful effects on the wildlife of the
region. Gone are the grizzlies, cats and condors that once
roamed freely in this area. Several other species are presently
threatened with extinction by the continued intrusion of people
on the open spaces which provide the food, nesting and resting
areas necessary for wildlife survival. Although some species
can adapt to this urbanization, others can survive only if their
habitats are preserved in a natural state, largely undisturbed
by people.
We are fortunate to have in the District a great variety of
natural areas which provide diverse habitats for numerous species
of wildlife. The marshes and saltponds provide a valuable feed-
ing and nesting area for a variety of waterfowl, small mammals
and marine life. These baylands also lie along the Pacific
Flyway and thus provide a sanctuary for waterfowl and migratory
birds which roam far beyond the borders of the District. The
chaparral, grasslands, forests and streams of this area each
contribute to the support of a great diversity of birds and ani-
mals.
The District believes that governmental agencies must take
appropriate action to protect wildlife in general, those species
unique to this area, and particularly those animals and birds
which are on the State or Federal lists of rare and endangered
species.
-3-
Acquisition Policies
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCAHSE AND DONATION,
LAND OR RIGHTS IN LAND FOR THE PROTECTION OF WILDLIFE.
2. THE DISTRICT WILL CONSIDER ACQUISITION AND ESTABLISHMENT
OF SPECIAL PRESERVATION AREAS IN ORDER TO PROTECT THE
HABITATS OF RARE OR ENDANGERED SPECIES FOUND IN THIS
AREA.
I�
-4-
OPEN SPACE FOR OUTDOOR RECREATION
A. LOW INTENSITY RECREATION
In this commercial and mechanized society, one of the
most rewarding experiences can be the escape from the noise
and pressures of an urban center to the peace and quiet of
unspoiled open spaces. Here, where there is little develop-
ment and few people, an individual may rejuvenate body and
spirit with such activities as walking, horseback riding,
picnicking and kiteflying, or by simply observing and com-
muning with nature. Such recreational lands have even
greater value when they can be easily and quickly reached
from home or work. This accessibility will become increas-
ingly important as the fuel shortage becomes more acute.
The District believes that open space necessary for
low intensity recreation must be preserved while it is
still available. Such land must also be protected from con-
centrations of human activity so that the natural setting
is not substantially disturbed. Low intensity recreation
requires little investment in buildings, utilities or other
facilities, and is frequently compatible with other open
space uses.
Acquisition Policies
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONA-
TION, LAND OR RIGHTS IN LAND FOR LOW INTENSITY
RECREATION.
2. THE DISTRICT WILL COOPERATE WITH AND CONSIDER JOINT
VENTURES WITH APPROPRIATE AGENCIES IN ORDER TO PRO-
VIDE OPPORTUNITIES FOR LOW INTENSITY RECREATION.
B. INTENSIVE RECREATION
The District defines intensive recreation as recreation
in which there is a concentration of human activity in a
limited area. Such activity generally requires the construc-
tion of facilities such as ballfields, swimming pools, play-
-5-
grounds, campgrounds and buildings. Although such recrea-
tional opportunities are essential in a well-rounded society,
the District believes that the provision of necessary facil-
ities is mainly the responsibility of school districts,
cities, the County and of private enterprise where appro-
priate.
Acquisition Policies
1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PUR-
CHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH
IS VALUED FOR INTENSIVE RECREATION IF SUCH LAND
ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE.
2. THE DISTRICT WILL CONSIDER ENTERING INTO COOPERATIVE
PROGRAMS WHEREBY OTHER AGENCIES (PUBLIC AND PRIVATE)
WILL PROVIDE RECREATIONAL FACILITIES ON DISTRICT
LAND, IF OTHER SIGNIFICANT OPEN SPACE VALUES WILL
BE PROTECTED.
C. WILDERNESS EXPERIENCE
The District defines wilderness experience as a form of
recreation which is, basically, "communing with nature" in a
quiet, secluded natural area. Areas suitable for this ex-
perience should be free from the visual signs, sounds and
smells of civilization, and should provide a sense of isola-
tion and privacy.
There are a number of locations within the District that
are attractive and secluded, and are potentially excellent
locations for wilderness experience. These sites are not
compatible with open space uses which involve substantial
amounts of human activity; they are, however, fully compatible
with such open space uses as wildlife and vegetation protec-
tion, water production, and protection of the public from
natural hazards.
-6-
Acquisition Policy
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND
DONATION, LAND OR RIGHTS IN LAND TO PROVIDE FOR
THE WILDERNESS EXPERIENCE IN SELECTED LOCATIONS
WITHIN THE DISTRICT.
D. TRAILS
In recent years the rediscovery by many people of the
great pleasures of walking, bicycling and horseback riding
have made these activities among the most rapidly growing
forms of recreation in the United States. There is a great
need for more public trails and pathways to accommodate
these growing forms of transportation and recreation. The
energy shortage also adds to the desirability of more public
trails both in and near urban areas. Easy accessibility
through trails will be an increasingly important factor in
the enjoyment of the open spaces of the foothills and bay-
lands.
The District believes that all levels of government
have a role to play in the development of a comprehensive
trail and pathway system within the District. Various
methods may be used to establish trail rights-of-way, such
as outright purchase or acquisition of trail easements.
The District intends to take a lead in planning and to parti-
cipate in the implementation of recreational trails of
regional significance.
Acquisition Policies
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND
DONATION, LAND OR RIGHTS IN LAND FOR A REGIONAL
TRAIL SYSTEM. SUCH ACQUISITIONS WILL BE PRIMARILY
CONCERNED WITH TRAILS IN THE BAYLANDS AND FOOTHILLS
OUTSIDE OF THE URBANIZED AREAS.
2. THE DISTRICT WILL ENTER INTO COOPERATIVE PROGRAMS
WITH PUBLIC AGENCIES AND PRIVATE GROUPS IN ORDER
-7-
TO PROVIDE A TRAIL SYSTEM WHICH TIES TOGETHER THE
URBAN AREAS WITH THE MAJOR OPEN SPACE AND RECREA-
TIONAL RESOURCES OF THE REGION.
IV. OPEN SPACE FOR GUIDING URBAN FORM
Uncontrolled urban sprawl and leapfrog development have been
destructive to agriculture, have made efficient local government
difficult and provision of urban services costly, and have
aggravated pollution and transportation problems. This destruc-
tive and wasteful process of urban development must be con-
trolled by careful planning, proper land use regulations and
the phased extension of urban services. To this end the District
encourages and supports the efforts of the cities, the County,
and the Local Agency Formation Commission to enact and enforce
land use policies and regulation to guide urban form and to
confine urban development within Urban Service Areas. The Dis-
trict believes that the boundaries of these areas should be
strictly limited to reflect the anticipated five year growth
plan which they are intended to represent.
Along with the planning and regulation of development,
permanent open spaces on the urban fringe should be acquired
to induce compact development and to limit urban sprawl. It
is this critical open space which is particularly threatened
by development that is also most valuable for guiding urban form.
Acquisition Policy
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION,
LAND OR RIGHTS IN LAND FOR GUIDING URBAN FORM.
-9-
V. OPEN SPACE FOR SCENIC PRESERVATION
A. THE SCENIC BACKDROP
The slopes and ridges of the mountains which are visible
from the Santa Clara Valley floor are especially valuable
as a scenic resource. Bodies of water, including the Bay,
the reservoirs, and streamsides, are valuable elements of
the natural landscape and important scenic resources as
well. The scenic value of land and water areas can be
greatly diminished if urban development is allowed to en-
croach upon them.
Preservation of the scenic backdrop does not necessar-
ily require the acquisition of the property in fee simple,
nor does it require public access to the property. The
public interest is served if the attractive appearance of
the landscape is retained through less-than-fee acquisition,
such as scenic easements, or through use of the Williamson
Act.
The District believes that all jurisdictions should
enact and enforce reasonable zoning and land use regulations
so that no intensive development of the hills surrounding
the valley will be permitted. Carefully regulated low
density development should be allowed only in a manner
that will preserve the integrity of the natural landscape.
Scenic ridgetops which surround the valley should be pre-
served in their natural state. Water bodies -- including
creeks, streams, lakes, marshes and other wetlands -- and
areas adjacent to them should be protected for their value
as scenic open space areas.
Acquisition Policy
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONA-
TION, LAND OR RIGHTS IN LAND FOR THE PRESERVATION
OF THE SCENIC BACKDROP.
-10-
B. VIEW FROM SCENIC HIGHWAYS
Within the District there are a large number of roads
and highways traversing scenic rural areas. Leisurely
travel on these roads can be a pleasurable recreational
and open space experience. Some of the views from these
roads have been given protection against defacement by
scenic highway zoning; others are relatively unprotected.
Preservation of the view from a scenic highway does
not necessarily require the acquisition of property, nor
the right of the public to enter onto the property viewed.
Use of scenic easements or Williamson Act agreements are
also useful for this purpose.
The District believes that all jurisdictions should
protect their key scenic corridors by zoning and by other
restrictions prohibiting billboards and other development
incompatible with the scenic quality of the roadside and
landscape.
Acquisition Policies
1. THE DISTRICT WILL CONSIDER ACQUISITION OF LAND OR
RIGHTS IN LAND FOR THE PRESERVATION OF THE VIEW
FROM SCENIC HIGHWAYS, IF SUCH LAND ALSO HAS OTHER
SUBSTANTIAL OPEN SPACE VALUE OR IF SUCH LAND IS
PARTICULARLY THREATENED BY INAPPROPRIATE DEVELOP-
MENT.
2. THE DISTRICT WILL CONSIDER ACCEPTING GIFTS OF LAND
OR RIGHTS IN LAND IN ORDER TO PRESERVE THE VIEW
FROM SCENIC HIGHWAYS.
VI. OPEN SPACE FOR THE PRESERVATION OF UNIQUE SITES
A. HISTORIC AND ARCHEOLOGICAL RESOURCES
Substantial cultural and educational benefits can be
derived from preserving the historic and archeologic rem-
nants of our past. Within the District there are a number
of identified points of historic or archeological signific-
ance, as well as many sites of probable significance.
The District believes that local jurisdictions should
attempt to identify historical and archeological sites,
and implement ordinances and programs for their preservation
and restoration.
Acquisition Policies
1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PUR-
CHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH IS
VALUED FOR THE PURPOSE OF PRESERVING UNIQUE HISTOR-
ICAL AND ARCHEOLOGICAL FEATURES, IF SUCH LAND ALSO
HAS OTHER SUBSTANTIAL OPEN SPACE VALUE.
2. THE AVAILABILITY OF COOPERATION FROM OTHER PUBLIC
AGENCIES OR PRIVATE INSTITUTIONS IN MEETING THE
COSTS OF PRESERVING AND OPERATING HISTORIC STRUC-
TURES AND FACILITIES WILL BE AN IMPORTANT FACTOR
IN CONSIDERING ACQUISITION.
B. GEOLOGICAL AND TOPOGRAPHICAL FEATURES
There are within the District a number of unique land
forms, outstanding view sites and areas of geological inter-
est. For example, in the San Andreas Rift Zone, which runs
the length of the District, there are some exceptional
places to view the results of earth movement along that
fault. These and many other unique features can provide
an exceptional educational or recreational experience. The
District believes these sites should be identified and pre-
served.
-12-
Acquisition Policy
1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PUR-
CHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH
IS VALUED FOR THE PURPOSE OF PRESERVING UNIQUE
GEOLOGIC AND TOPOGRAPHIC FEATURES, IF SUCH LAND
ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE.
-13-
VII. OPEN SPACE FOR THE PROTECTION OF AGRICULTURE
Agricultural land -- including orchards, farms and grazing
lands -- has traditionally been an important form of open
space in the District. In the past, this land has provided
visual and functional buffers between urbanized centers. How-
ever, as sprawling urbanization proceeded, vast agricultural
lands were subdivided and developed. The prime agricultural
soils of the District have largely been covered by homes, in-
dustry and pavement. Few economically viable agricultural
enterprises remain.
The District believes that agricultural areas with prime
qualities for production should be identified as potential
agricultural preserves. Those agencies having jurisdiction
should discourage urbanization and encourage retention of
agricultural use. Urban services should not be extended to
such land. Use of the Williamson Act should be encouraged and
other means of permanently preserving agricultural land should
be investigated and implemented by appropriate governmental
agencies.
The District also believes that local jurisdictions should
preserve remnants of orchards within urban areas as educational
and historical reminders of the agricultural heritage of the
Santa Clara Valley.
Acquisition Policies
1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION,
LAND OR RIGHTS IN LAND WHICH IS USED FOR AGRICULTURAL
PRODUCTION IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN
SPACE VALUE.
2. THE DISTRICT WILL CONSIDER ACCEPTING GIFTS OF LAND OR
RIGHTS IN LAND IN ORDER TO PRESERVE AND PROTECT AGRI-
CULTURAL PRODUCTION.
-14-
EN SPACE FOR THE PRODUCTION OF MINERALS
The evaporation ponds found in the baylands of the District
are the first stages in the harvesting of appreciable quantities
of salt. There are also mineral extraction sites, particularly
gravel and limestone quarries, in the foothill areas. While
in some cases these mineral recovery operations have served to
preserve both land and water open spaces, they have also damaged
or substantially altered the natural environment.
The District believes all mineral recovery activities should
be carefully regulated by appropriate jurisdictions in order
to minimize damage to the environment and to insure that ex-
traction sites and salt ponds are ultimately returned to a more
natural condition.
Acquisition Policy
1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PURCHASE
AND DONATION, LAND OR RIGHTS IN LAND PRESENTLY USED FOR
MINERAL PRODUCTION IN ORDER TO PROTECT OTHER SUBSTANTIAL
LONG TERM OPEN SPACE VALUES.
-15-
VIII. OPEN SPACE FOR THE PROTECTION OF PUBLIC HEALTH AND SAFETY
A. GEOLOGIC HAZARDS
Certain areas within the District are subject to earth-
quake fault rupture, landslides and tsunamis. While all
of the District land is subject to earthquakes, the degree
of risk to life and property varies significantly with
location. For example, slope, soil condition, proximity
to earthquake faults and underlying rock structure are
important factors when evaluating geologic hazards.
B. FLOODING
Certain baylands and creeksides within the District
are subject from time to time to flooding. When urban
development occurs in these areas human life and property
are endangered. Flood hazard is aggravated by development,
which reduces the area available for absorption of rain
water by the soil.
C. WATER QUALITY
Water produced within the District is used for a variety
of purposes, such as domestic water supply, agricultural
irrigation, groundwater recharge, recreation, and water
supply for native vegetation and for wildlife. The quality
of water produced can be adversely affected by human activ-
ity on lands within the watersheds.
D. FIRE RISK
Most of the Santa Cruz Mountains is rated as extreme
fire hazard area due to poor access, slow response time for
firefighting vehicles, lack of water, flammable vegetative
cover, steep slopes, climate conditions, and accumulated
brush. It is in the public interest to minimize the use
of high fire risk areas for human habitation.
E. AIR QUALITY
Because of the nature of the Santa Clara Valley air
basin, the area' s population and present means of transpor-
-16-
tation, air pollution is a significant problem in the Val-
ley. It causes harm to human health, and damage to property,
animal and plant life, including agricultural crops. The
greatest single contributor to the frequently severe air
pollution is the automobile. Containment of urban sprawl
can help to limit the problems of pollution by the auto-
mobile. The vegetation and water surfaces of the open spaces
of the District contribute greatly to the cleansing of
pollutants from the air and the regeneration of oxygen.
The District believes that land use planning and zoning
policies should be implemented by local jurisdictions to
limit, or in some cases prohibit, development in areas which
present a significant risk to public health and safety.
Acquisition Policy
1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PURCHASE
AND DONATION, LAND OR RIGHTS IN LAND, FOR THE PROTECTION
OF THE PUBLIC HEALTH AND SAFETY, IF SUCH LAND ALSO HAS
OTHER SUBSTANTIAL OPEN SPACE VALUE.
-17-
w
Master Plan Composite Survey
Name Date
� I
Open Space Category Points
I . OPEN SPACE FOR THE PROTECTION OF NATURAL VEGETATION
II . OPEN SPACE FOR THE PROTECTION OF WILDLIFE
III. OPEN SPACE FOR OUTDOOR RECREATION
A. LOW INTENSITY RECREATION
B. INTENSIVE RECREATION
C. WILDERNESS EXPERIENCE
D. TRAILS
IV. OPEN SPACE FOR GUIDING URBAN FORM
V. OPEN SPACE FOR SCENIC PRESERVATION
A. THE SCENIC BACKDROP
B. VIEW FROM SCENIC HIGHWAYS
VI. OPEN SPACE FOR THE PRESERVATION OF UNIQUE SITES
A. HISTORIC AND ARCHEOLOGICAL RESOURCES
B. GEOLOGICAL AND TOPOGRAPHICAL RESOURCES
VII . OPEN SPACE FOR THE PROTECTION OF AGRICULTURE
VIII . OPEN SPACE FOR THE PRODUCTION OF MINERALS
IX. OPEN SPACE FOR THE PROTECTION OF PUBLIC HEALTH
AND SAFETY
A. GEOLOGIC HAZARDS
B. FLOODING
C. WATER QUALITY
D. FIRE RISK
E. AIR QUALITY
Total: 100
I
i
M-74-185
(Meeting 75-2
Agenda Item No. 4)
Al" 4OW
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
December 19 , 1974
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Costs for Newspaper Advertising of Board
Meeting Agendas
The Board was previously sent a memorandum (M-74-175) dated
December 3, 1974 regarding advertising costs for Board Meeting
agendas. The memorandum included a table showing costs for
various newspapers. The attached table is an expansion of that
information to include publication dates and deadlines , approxi-
mate areas of coverage and circulation. Prices are for a page
three location in the paper in most cases , although this posi-
tion cannot be guaranteed.
A typical agenda, including the District logo, would use an
area two columns wide by about three inches high. A sample is
attached.
It is estimated that additional staff time for preparation and
placement of the ads and for bookkeeping would be two to three
hours. If ads were run in all the papers prior to each meeting,
the cost, not including staff time, would be about $420 per
month or $5,000 per year for Regular Meetings. If ads were run
in the Palo Alto Times, Valley Journal, San Jose Mercury and
San Jose News, the cost would be about $195 per month or $2,300
per year. The table reflects a rate increase for the Times and
Valley Journal of 10% on January 1; rates for some other papers
may increase in the near future. One other option would involve
publication only for meetings at which there were Public Hearings.
The attached article shows that the City of Sunnyvale is also
considering advertising agendas and is debating the responsibil-
ities the newspapers have to provide that information free as
a public service.
The Board may wish to postpone action on this item until after
the February 2 Goals Workshop when the broader topic of public
communication would be discussed.
HG:jg
NEWSPAPER PUBLICATION (P) APPROX. AREA OF CIRCULATION APPROX. ADVERTISING COSTS
DEADLINE (D) COVERAGE 2 columns x 3"
Cupertino P - Wednesday Homestead to Prospect 20,700 $30 .06
Courier D - Friday noon & Monte Vista to Sara-
toga Avenue
Los Gatos Times P - Tuesday paper Los Gatos, Campbell, Tues . paper 17 ,000 $15 .90
Observer D - Friday noon Monte Sereno & up
into hills surrounding
P - Thursday papez to if if If Thurs. paper 7 ,000 $13 .50
D - Tuesday noon
Lk altos Town P - Wednesday Los Altos & south 22 ,000 $25 .50
Crier D - Friday noon Mountain View
Palo Alto Times P - Daily except Primarily Palo Alto 45 , 000 $53 .10
Sunday and vicinity
D - Thursday
4 : 00 P.M. for
Tuesday paper
Valley Journal P - Wednesday Primarily Sunnyvale 58 ,000 $26 .70
D - Thursday and Cupertino
4 : 00 P.M.
Palo Alto Times and
Valley Journal combined
rates : $67 .86
Saratoga News P - Wednesday All of Saratoga 11,000 $10 . 20
D - Friday
5 :UO P.M.
San Jose Mercury P - Daily All cities within 77 ,000 $28.92
& D_ - Friday noon MRPD boundaries
San Jose News for Wednesday
Northwest
Editions
Sunnyvale Scribe P - Wednesday Evelyn Avenue to Rome- 23 ,400 $30. 06
D - Friday noon stead & Los Altos to
Wolfe Road
an Jit t f�{rrrltrg Thur., Dec. 19, I374 53.'s-11 n- R, A�I'Qffe`rs"A za Reports .,
gend.
' SL'i`1rF1'VALE `'Due to newspaper, a free _'_`throw agendas for$4,800 a year-., park:spends�$3,300-for less
'the. urgings of;.ORCHARDS' ,�.>
`c h ai r min' E, away.'`-hats.the best.'circula- For, that- price, Stone said, than`so per:cent`circulation
tion, but:councilwoman_'Etta Sunnyvale would.receive g of,households.
''Stone;,citizens ttenduiVaty 5 Albe oted:.that.residents better:value than other-'cities _The other:daily-paper.has
: ouncil meetings wr1 ��iave don't:.reat>< it;cbecaysek.Y she he:cited.-;rirhich use;:another one•;fourth Ahe.circulatlon-of
>better-access�40 priikt d 'sees it Iy�ng' unnoticed{in daily .paper for advertising the;:Mercuay, and ;News:-in
SPor��an9ttie�usateriaL�Pet�duveways~wtiere pE.,ia delly bgenda4 L %.- 4.; Strirnyvale .A=second weekly
.-„':p1:aSrTti#ar;u-ntheey- mi ntyrodraz�.o-t.,-o,ry r-�a e,y�leiwde i also mwe..tinentto theager d,Xllin gs Pa lo Alto• spend T more p?per_wAs;not+an ent z one'd
for'
Mercury e Couriclmiv �GU:,R..,G unn
allysom
h}rStone and News;,wIuch has better 6U per cent-coverage;',Moua=sand suclY ads aught t)e worth
ui reque�f Tuesday+he made 50r-per�,ceat coverage in twin ,mew-getsrronly_,30 pex considering and=:Allerz siig-
e lcditnciT. S(m�a vale, woalrlirutr weekly cent:c o ye ra grid 1VIenlo
y _ l�a nested the idea beQoked at
eharleg-,& Jk:6 rly_in
} �bbeWt
i se tliercttiz
derstandable,�and'easier'�fdi
the publteto attend:
j .Buti:lt.it 't until
*the request-;was put•on the " A
agenda. >+ x
TOWN OF ATHERTON
J s;
otheefChaapoitxt ginggeadas�was tan- =wn • :_ -AGENDA DIGEST
-
he brought"up,
asking-that-time for.citizens' 3
comment be'.stheduled� ear The Atherton City Councr7 will fold a renular meeting
lien in. the meetings instead + at 6.•00 o'clock p.m.,Tuesday,December 17, 1974 at the
gf at toe.eird as is the current. Atherton Town Hall, 94 Ashfield Road. Items to be
r practice=in-Sunnyvale. considered are
The cotina,was unrespon-
sive tv`irta">ting such a switch = 1.Consider continued action with regards to the Dum-
from prevailing practice, but barton Bridge.
went along to some extent on 2.Continued hearing on proposed ballot.issue for Little
two other requests ; League and Soccer facilities within Holbrook-Palmer
Members.votes} to 2 with Park. _ -
Allen-aid:Yce-Ma °r;Donald &Consider adoption of ordinance setting hours of use
E. Koreski dissen4n:g toshave. and noise levels at Holbrook-Palmer Park — Public
afew_ Hearing (continued from November 26, 1974).the cif}1 staftprovide
packets of-4,g a 'm .4.Consider adoption of resolution honoring Warren
in thespunciltauditoriumfa "Kip" Morey for:his many years of community ser-
byfor cltizen,,perusalr v
i Stone had asked for°haQiiig 5.Consider request for permission to install subdivi=
boxes •off the,printed_-reports sion sign — Palm Estates (Bergesen Court Subdivi•'
placed'• at th'e•. back of-the sion).
room.`• _ , . ...
`}ram «-�+. 6.Receive claim for damages submitted by Mr. Roger
..-
Koreski"said he thought-the Guiles.
library was:,.acgessi.bte 7.Consider proposal to provide dependent dental cov.
enough,t'and persons tfead- crane.
inn,.the Me etA1ig,woiiidn't' &Consider resolution authorizing Mayor-to execute
have.gnugh lirnerto rgait the Community Recreation agreement with Las Lomitas-
often.wor4 epo�ts.R,;, .: -
AnotA4prnbt Stone raised Elementary School District.•
was,having''S=rtyva&2 pi' 'tyAd paid for by the Cify of Mento Park)
c3uneir'agendas in'a•newspa-
per..Jike--"other`_cities.in.the 1
North County and San Mateo
County.
He and -the-inembers:dis-
cussed then'possibilities:and'
wNch papers best cover the
city-1
Stone�^eaid_ ortee a k�).y
AA- 15-19
A=
(Meeting 75-2,
Agenda item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
January 17 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Changes in Rules of Procedure
At its January 8, 1975 meeting, the Board of Directors asked
that staff contact former director W. Peters to request that
he submit a report on proposed changes in the Rules of Proce-
dure for consideration at the January 22 Board meeting. Un-
fortunately, Mr. Peters' report has not arrived in time for
the normal mailing of meeting materials . Should it arrive
within the next few days, it will be mailed under separate
cover.
In the absence of Mr. Peters' report, the Board may wish to
discuss those kinds of changes which might be made' in the
Rules of Procedure and leave the detailed work of drafting
such changes to a subcommittee.
HG:acc
M-r -22
(Meeting 75-2,
Or
0 MW Agenda item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
January 22, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Changes in Rules of Procedure
Attached are proposed changes in the Rules of Procedure sub-
mitted by former director W. Peters and received yesterday.
HG:acc
PROPOSED CHANGES IN RULES OF PROCEDURE
SUBMITTED BY W. PETERS 1/21/75
1. 40
1. Roll Call
2. Approval of Minutes of Previous Meeting
3. Adoption of the Agenda
4. Oral Communications
5. Written Communications
6. Special Orders of the Day
7. Unfinished Business Requiring Action
8. Unfinished Business Not Requiring Action
9. New Business Requiring Action
10. New Business Not Requiring Action
11. Additional Oral or Written Communications
12. Claims
13. Adjournment
1. 43
Adoption of the Agenda: The Board shall adopt by motion the
agenda for the meeting.
1. 44
Oral Communications: Anyone wishing to address the board, or
their authorized legal representative, shall indicate in
writing (our form) their name, address, and general subject.
They shall be recognized by the presiding officer of the
Board and, when necessary, allotted a specific amount of time
to address the Board on any matter concerning the affairs of
the District.
1. 45
Written Communications: (Insert modified text of the former
1. 48) Members of the Board can request that any written com-
munications to the Board or the District be read or read and
discussed. Likewise, residents of the District and others
may read written communications into the District' s records
and offer explanations of any such document. The presenter,
or their authorized legal representative, shall indicate in
writing (our form) their name, address, and general subject.
1. 46
Special Orders of the Day: The Board may from time to time
schedule special presentations, introductions , land visita-
tions, or other activities deemed important. The purpose of
these shall be to provide in-depth information on such sub-
jects to the Board as a whole. A study session on a particular
aspect of land management is an example of such an activity.
1. 47
Unfinished Business Requiring Action: These are business items
which have previously been considered by the Board which re-
quire the transmission of additional information to the Board.
Furthermore, these items require a decision by the Board regard-
ing subsequent actions.
1. 48
Unfinished Business Not Requiring Action: These are business
items which have previously been considered by the Board which
require the transmission of additional information to the
Board. However, there is no request for the Board to make any
decisions regarding this item at this time. These are, there-
fore, informational items.
1. 49
New Business Requiring Action: These are business items not
previously considered by the Board which require the transmis-
sion of new information to the Board. Further more, these
items require a decision by the Board regarding subsequent
action(s) . (insert former 1. 46 (requiring action) ) .
1. 495
New Business Not Requiring Action: These are business items
not previously considered by the Board which require the trans-
mission of new information to the Board. However, there is no
request for the Board to make any decisions regarding this item
at this time. (insert former 1. 46 (use not requiring action) ) .
1. 496
Additional Oral or Written Communications: Anyone wishing to
either address the Board or read or read and explain a written
communication to the Board may do so. The person, or their
legal representative, shall indicate in writing (our form) their
name, address and general subject. The person will be recog-
nized by the presiding officer of the Board and, when necessary,
allotted a specific amount of time to address the Board.
IV 41,
N'
.j� MIDPFNINSULA REGIONAL PARK DISTRICT
er tek dA
Ci ��f RULES OF PROCEDUREI
Section
1 . 10 Regular Meetings. 2 Regular meetings of the Board of Directors
of the Midpeninsula Regional Park District shall be held on
the second and fourth Wednesdays of each month at the hour of
7 : 30 P.M. Meetings shall be held at such place or places
within the district as shall be determined by the board of
directors. A majority of the members of the board may cancel
a meeting for cause or call the regular meeting for a differ-
ent date or time. Public notice of the place, date, and time
of meeting shall be announced at least 48 hours prior to the
regular meeting time.
1. 13 Special Meetings. Special m ,,',�ings may be called at any time
by the president or at the ONrequest of a majority of the members
of the board. Written notice of such meeting shall be delivered
personally or by mail to each member and to each local news-
paper of general circulation at least 24 hours before the time
specified for the proposed meeting , provided that the failure
to receive notice shall not affect the validity of any action
taken at the meeting. The notice shall specify the time and
place of the special meeting and the business to be transacted.
No other business shall be considered at the meeting.
1 . 16 Meetings to be Public. 3 All meetings of the board of directors
shall be public, provided the board may hold executive sessions
from which the public may be excluded for the consideration of
the following subjects:
1. appointment, employment or dismissal of a public
officer, employee or agent, or to hear complaints
or charges brought against such officer or employee
by another public officer, person or employee.
2 . proposed or pending litigation.
3 . contract negotiations.
4 . matters embraced within the attorney-client privilege.
5. any other matters exempted by law.
1. 18 Quorum. At any meeting of the board a majority of the directors
shall constitute a quorum .for the transaction of business . When
there is no quorum the president, or vice-president, or any
other member of the board of directors shall adjourn such meeting.
1. Rules of Procedure required by Public Resources Code, Division
5, Chapter 3 , Article 3 , section 5536 .
2 . Rules of Procedure section 5535 .
3 . Rules of Procedure section 5535 .
4 . Rules of Procedure section 5535 .
I
Rules of Procedure Page two
1. 19 Smoking. It shall be unlawful for any person to smoke at any
time at the meetings of the board of directors .
1. 20 Legislative body. 5 The board of directors is the legislative
body of the district and shall determine all questions of
policy.
1. 22 Board of Directors; Election of Officers. 6 At the first reg-
ular meeting in January of each year beginning in 1974 , the
board of directors shall choose one of its members president,
and another vice-president, who shall act for the president
in his (her) absence or disability. The board shall choose
one of its members to serve as board secretary and another to
serve as treasurer.
Each office shall be voted on separately. Elections shall be
by secret ballot. The candidate receiving a majority of the
vote of the members of the board shall be elected.
1. 24 Duties of the Presiding Officer.? The president, or in his
(her) absence, the vice-president, shall be the presiding
officer of the board and shall assume his (her) place and duties
as such immediately following his (her) election. The presid-
ing officer shall preserve order at all meetings of the board,
announce its decisions on all subjects, and decide all ques-
tions of order, subject to an appeal to the board. He (she)
shall participate in debate, make motions, and vote on all
questions as other members of the board.
The president shall sign all ordinances, resolutions, contracts
and conveyances on behalf of the district after they have been
approved by the board, and he (she) shall perform such other
duties as may be imposed upon him (her) by the board.
In the absence of the president, or in the event of his (her)
inability to act, the vice-president shall perform all the powers
and duties of the president. If both the president and vice-
president are absent or unable to act, the board may select a
president pro-tempore who shall perform all the powers and duties
of the president.
1. 25 Rules of Procedure. Roberts Rules of Order shall be followed
as interpreted by the presiding officer, subject to an appeal
to the board.
1. 27 Board Secretary. 8 Unless otherwise directed by the board) the
board secretary shall countersign all ordinances, resolutions,
contracts, and conveyances on behalf of the district.
1. 30 Agenda. All reports, ordinances, resolutions , and other matters
intended to be considered by the board at its regular meeting
shall be delivered to the secretary not later than 12 : 00 noon
on the preceding kleAX446y.
5. Public Resources Code section 5537.
6. Public Resources Code section 5535.
7. Public Resources Code section 5548 .
8 . Public Resources Code section 5551 and 5552.
Rules of Procedure Page three
qe vewt n1a u- a Oe, (6atrk o rra l4�
The^ shall prepare the agenda of all such matters
according to the order of business . A copy of the agenda and
of all available supporting materials shall be delivered or
mailed to each board member so as to reach the recipient by
7 : 00 P .M. on the Saturday preceding each board meeting. Sup-
plementary materials may be received by the secretary after
that time, provided the matter refers to an already agendized �f
item.
The board shall establish policies for the duplication and �
dissemination of agendas, supporting materials , and other O& �.
public records of the district.
No matters other than those on the agenda shall be finally P6 ,,e,
acted upon by the board, provided that matters deemed to be w� G
of an urgent nature by a majority of the board, with an ex- �+'�
planation stated as to the urgency, may be acted upon. �G /
1. 40 Order of Business. The order of business, which shall not be
departed from except by consent of the majority of the board,
shall be as follows :
1,. Roll call
2 Approval,-`of minutes of previous meeting
AUinished
ia orders of the day and public hearings
s
yutions and ordinances
`f L nished business
PJ usiness
n communications
c mmunications
msurnme t
1. 41 Roll Call . Before proceeding with the business of the board,
the secretary shall call the roll of the board of directors,
and the names of those present shall be entered in the minutes.
1. 42 Approval of Minutes of Previous Meeting. Unless the reading
of the minutes of a board meeting is requested by a majority
of the board, such minutes may be approved without reading,
provided that the secretary has previously furnish*d each
` member of the board with a copy. _Q 0,
1. 46 4 When a regular me ing is adjourned be- v
la� fore the com��--et��of agenda, a unfinished items will
be listed unders ^business on the next regular board
meeting agenda, unless otherwise designated by a majority of
the board.
1. 48 The secretary is authorized to receive
and open all mail addressed to the board of directors . Any
written communication addressed to the board of directors
shall be reproduced and distributed to the board.
Rules of Procedure Page four
Any member of the board may place such written communication
on the agenda for action by the board.
1. 49 Oral Communications. Taxpayers or residents of the district
or their authorized legal representatives may address the
board by oral communications on any matters concerning the
affairs of the district.
1. 497 Claims.9 No claim against the district shall paid unless
the same shall be first approved by a majority�o the board
at a meeting thereof. Payment of employees' salaries and
fringe benefits and other recurring claims may be authorized
by the board on an annual basis.
1. 50 Preparation ,O-f-,Zinutes. Minutes of board meetings shall be
kept by theg,966letary. The secretary shall make a record
together with sense minutes of such business as was actually
passed upon by a vote of the directors. A record shall be
made of the names and addresses of persons addressing the
board, the subject matter to which their remarks related and
whether they spoke in support or in opposition to such matter.'
The secretary shall cause a copy of the minutes to be forwarded
to each board member within three days following the board
meeting.
1. 80 Board Action. A majority vote of a quorum present at the
meeting shall be sufficient for the taking of board action
or the conduct of business except where action is required to
be taken by a "majority of the board" , a "majority of the
members of the board" , or language of similar import.10
All legislative action of the board of directors shall be taken
by ordinance or resolution. The ayes and noes shall be taken
upon the passage of all ordinances or resolutions , and entered
into the minutes of the board.
An ordinance or resolution shall not be passed or become ef-
fective without the affirmative vote of at least a majority
of the members of the board.
The enacting clause of all ordinances passed by the board shall
be in these words: "Be it ordained by the Board of Directors
of the Midpeninsula Regional Park District" .
All ordinances and resolutions shall be signed by the presi-
dent of the board and attested by the board secretary, and all
ordinances shall be published once within 30 days after adop-
tion in a newspaper of general circulation printed, published
and circulated in the district.
9. Public Resources Code section 5553.
10. Public Resources Code section 5547 .
Rules of Procedure Page five
1. 90 Compensation of Directors and Payment of Expenses. 11 Members
of the board shall receive fifty dollars ($50) for each attend-
ance at board meetings. They shall not receive any other com-
pensation, and a director shall not receive pay for any more
than two meetings in any one calendar month.
Members of the board may be allowed actual necessary travel-
ing and incidental expenses incurred in the performance of
official business of the district as approved by the board.
1. 93 Financial Instrument Signatories.
(a) The authorized signatories to checks, warrants, withdrawal
applications and Santa Clara County claim forms of the
Midpeninsula Regional Park District in amounts less than
$50, 000 shall be those of any two of the following three
officers: (i) the Treasurer, (ii) the General Manager
and (iii) the Administrative Secretary.
(b) The authorized signatories to checks, warrants, withdrawal
applications and Santa Clara County claim forms of the
Midpeninsula Regional Park District in amounts of $50, 000•
or greater shall be the following officers: (i) the Treas-
urer or in his (her) stead the President, and (ii) the
General Manager or in his (her) stead the Administrative
Secretary.
11. Public Resources Code sections 5536 and 5536. 5.
map,
AfFAI- dopted 1/30/73, Resolution 73-2
&W
Amended 6/27/73, Resolution 73-24
• Amended 7/24/74 , Resolution 74-17
Amended 8/14/74 , Resolution 74-19
September 3, 1974
t
(Meeting 75-2,
Agenda item Nos. 6 & 7)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
January 16, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Resolutions Changing Signatories Authorized to Sign
Financial Instruments (Wells Fargo Bank and Santa
Clara County)
At its January 8, 1975 meeting, the Board of Directors held
its annual election for new officers. Since there are now
two different people holding the offices of President and
Treasurer, it is necessary to approve the attached two reso-
lutions to advise the appropriate institutions of this change.
HG:acc
I
i
RFS(XJ1io \ AU1110RI7,ING SRINING AND ENDORSING
CI I F CKS A N 1) 0111E R I N s'r R U%I F NTS
Resolution No. 75-2
RESOLVED, that U1.1"S FAR(zo BANK, N.A. be, and it is hereby %clected as a Depositary of the funds of this Organ-
ization, and ,at --President ---- -and m�.--Secretary--- I---..- ------ -.---- of this(),Itloization
TITLE TITLE
be and they are authorized to establish such account, and that checks or drafts withdrawing said funds may be signed
X X Xxx &X,4MM:�M�M�.X-XX-X,,XN,XIXXX,X,X as authorized in Ordin-
ance No. 74-1 (attached hereto) .
NAME TITLE
1. Katherine Duffy President
PLEASE
2. Nonette Hanko Treasurer
TYPE
OR Herbert Grench General Manager
PRINT 3.
NAMES
AND 4. Anne Cathcart Crosley Admin. Secretary
TITLES
5.
FURTHER RF_',0LVFD,that 'A ELLS FARGO BANK, N.A. is authorized to honor and pay any and all checks and drafts
of this Organization signed as provided herein, whether or not payable to the person or persons signing them; and that
checks,
drafts, bills otexchange, and other evidences of indebtedness may be endorsed for deposit to the account of
this Organization by any of the foregoing or by any other employee or agent of this Organization,and may be endorsed
in writing or by stamp and with or without the designation of the person so endorsing.
FURTHER RESOLVED, that the authority hereby conferred shall remain in force until written notice of the revocation
thereof
by the Board of this Organization shall have been received by said depositary at the office at which the account
is kept,and that the certification of the secretary or an assistant secretary as to the continuing authority of this resolu-
tion and the persons authorized to sign and their signatures, shall be binding upon this Organization.
I HEREBY certify that the foregoing is a true and correct ea �of a resolution adopted by the governing Board of this
organization at a meeting of said Board regularly held on the
and that said resolution is still in full force and effect.
I FURTHER certify that the signatures appearing on the reverse side of this card are the signatures of the persons
authorized to sign for and on behalf of this organization.
WITNESS my hand and the seal of this organization this-22nd day of� January 75
19 —
This resolution supersedes
Resolution No. 74-20. President
SECRETARY
SEAL
MIDPENINSULA REGIONAL PARK
DISTRICT
NAME O_FO461NIZATION
(FOR LODGE OR ASSOCIATION ONLY)
WE CERTIFY TO THE CORRECTNESS OF THE FOREGOING INFORMATION.
__ t6 RETIRING OF WiR TITLE RETIRING OFFICER TITLE
'TCE
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL PARK DISTRICT ESTAB-
LISHING FINANCIAL INSTRUMENT SIGNATORIES OF
THE DISTRICT FOR SANTA CLARA COUNTY ACCOUNTS
WHEREAS, the Midpeninsula Regional Park District has
previously furnished the Director of Finance of Santa Clara
County with copies of its Ordinance No. 74-1 adopted August
14, 1974 , and of its Resolution No. 74-19 adopted August 14 ,
1974, providing authorization for signatories authorized to
make disbursements on behalf of the District, and
WHEREAS, the persons holding said offices have
changed, and the District wishes to provide current informa-
tion with respect thereto,
NOW, THEREFORE, the Board of Directors of the Midpen-
insula Regional Park District does resolve as follows:
Section 1. The signatures of the present holders
of said offices are as follows, and the Director of Finance
of Santa Clara County is authorized to make disbursements in
an amount less than $50, 000. 00 on behalf of the District based
thereon:
Administrative
Treasurer General Manager Secretary
Nonette Hanko Herbert Grench Anne Cathcart
Crosley
Section 2. The signatures of the present holders of
said offices are as follows, and the Director of Finance of
Santa Clara County is authorized to make disbursements in an
amount of $50, 000. 00 or greater on behalf of the District based
thereon:
President General Manager
Katherine Duffy Herbert Grench
Treasurer Administrative
Secretary
Nonette Hanko Anne Cathcart
Crosley
C-75-2
January 22 , 1975
Meeting 75-2
REVISED
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name
Description
827* $276,872. 00 Western Title- Guarantee Land purchase
872 378. 51 Orchard Supply Hardware Field tools & supplies
873 256.00 Xerox Corporation
Duplicating
874 16.50 Merle Anderson San Jose Mercury
subscription
875 20.00 State of California EIR Monitor
876 165 .75 Jon Olson Mileage $153.75
Meal conferences 12.00
877 12 .35 J. George Mileage
878 3. 50 International Independ-
ence Institute Book
871 3 * 18 Valley Oak Bookstore Book
880 45.35 Ed Jaynes Mileage $34.35
Meal conference 4.50
Duplicating 6 .50
881 8. 00 H. Grench Meal conference
882 116. 70 Anne Crosley Educational Assistance
Reimbursement
883 20. 00 National Recreation & Subscription
Park Association
884 24- 60 Kay Duffy Telephone $23.00
Postage 1.60
815 585. 00 Flinn, Gray & Insurance
Herterich
*Paid from escrow dated 12/18/74 in accordance with Board authorization;
inadvertently omitted from December 11, 1974 , claims.
MIDPENINSULA RE-GIO14AL PA
RK DISTRICT
C L A I M S
i
# Amount Name Description
(continued)
886 $ 48.00 Sierra Trucking Subscription:
San Jose News
887 95.00 Western Title Guaranty Litigation Guarantee
Company
888 188 . 58 Valley Reproduction Maps
Services
889 30.85 Young & Associates Office supplies
890 22. 57 C. Harrington Office supplies $20.87
Telephone 1.70
891 78 . 28 Petty Cash Meal conferences $50.81
Office supplies 28.47
Credit postage (1.00
M-75-18
AL
r.
MIDPENINSULA REGIONAL PARK DISTRICT
January 16 , 1975
To: Board of Directors
From: John Melton, Controller
Subject: Financial Statements, 7/1/74-12/31/74
Attached is MRPD ' s statement of revenue and expenditures for the
first half of the 1974-75 fiscal year. Also attached is the
District' s balance sheet as of December 31, 1974 .
Excluding gifts, revenue for the first half totaled $1,005,000 ,
2 . 5% greater than anticipated. Expenditures, also excluding
gifts, totaled $448 ,000, which was 32% less than budgeted for
the first half.
Of particular note is the fact that during the first half FY1974-75
the District has invested $1,500 ,000 in open space land of which
$300,000 was by means of gifts of land to the District.
JM/nak
attach.
STATEMENT OF REVENUE AND EXPENDITURES
7/l/74-12/31/74
Revenue:
General property taxes $ 887 ,334
Gifts 300 ,000
Business inventory tax relief 63,734
Homeowners property tax relief 18 ,102
Interest 36 ,063
Miscellaneous 15
$1,305 ,248
Expenditures:
Salaries $ 39 ,810
Employee benefits 5,362
Directors ' fees 2 ,700
Election expenses 11,737
Legal counsel 9 ,538
Other professional services 5,043
Printing and duplicating 5 ,189
Rent 2,916
Transportation, conferences and meetings 2 ,823
Office supplies and equipment 1,447
Telephone and postage 1,158
Books, maps , subscriptions, dues and
memberships 933
Field tools, equipment and supplies 187
All other 537
Subtotal: operating expenses $ 89 ,380
Land 657 ,971
Equipment 821
Subtotal: fixed assets $ 658 ,792
Total expenditures $ 748 ,172
I
BALANCE SHEET
December 31, 1974
ASSETS
General
I General Fund Fixed Assets
Cash:
Wells Fargo Bank $ 2 ,154
Santa Clara County 1,729 , 616
Petty Cash 75
�,731,845
Prepaid Expenses and Deposits $ 725
Land $1,501,429
Equipment
11,756
$1,732 ,570 $1,513,185
LIABILITIES, RESERVE AND FUND BALANCES
Liabilities:
Accounts Payable $ 4 ,360
Notes Payable $ 843,458
Fund Balances:
Invested in general fixed assets 669 ►727
Fund balance 1,728 ,210
$1,732 ,570 $1,513,185
i
C-75-2
January 22 , 1975
Meeting 75-2
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
Amount Name Description
827* $276,872. 00 Western Title Guarantee Land purchase
872 378. 51 Orchard Supply Hardware Field tools & supplies
873 256 .00 Xerox Corporation Duplicating
874 16.50 Merle Anderson San Jose Mercury
subscription
875 20.00 State of California EIR Monitor
876 84 .15 Jon Olson Mileage
877 12. 35 J. George Mileage
878 3 . 50 International Independ-
ence Institute Book
879 3 .98 Valley Oak Bookstore Book
Y 880
45.35 Ed Jaynes Mileage $34 .35
Meal conference 4 .50 '
Duplicating 6 .50 '
881 8 . 00 H. Grench Meal conference
I
*Paid from escrow dated 12/18/74 in accordance with Board authorization;
inadvertently omitted from December 11, 1974 , claims.
C-75-2
January 2 �1975
Meeting 71-2,
REVISED
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
827* $276,872. 00 Western Title- Guarantee Land purchase
872 378- 51 Orchard Supply Hardware Field tools & supplies
873 256.00 Xerox Corporation Duplicating
874 16.50 Merle Anderson San Jose Mercury
subscription
875 20. 00 State of California EIR Monitor
876 165 .75 Jon Olson Mileage $153 .75
Meal conferences 12.00
877 12. 35 J. George
Mileage
878 3 . 50 International Independ-
ence Institute Book
879 3 .98 Valley Oak Bookstore Book
880 45.35 Ed Jaynes Mileage $34 . 35
Meal conference 4 .50
Duplicating 6.50
881 8.00 H. Grench Meal conference
882 116- 70 Anne Crosley Educational Assistance
Reimbursement
883 20. 00 National Recreation & Subscription
Park Association
884 24.60 Kay Duffy Telephone $23.00
Postage 1. 60
885 585. 00 Flinn, Gray & Insurance
Herterich
*Paid from escrow dated 12/18/74 in accordance with Board authorization;
inadvertently omitted from December 11, 1974 , claims.
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
(continued)
886 $ 48 .00 Sierra Trucking Subscription:
San Jose News
887 95.00 Western Title Guaranty Litigation Guarantee
Company
888 188 .58 Valley Reproduction Maps
Services
889 30.85 Young & Associates Office supplies
890 22.57 C. Harrington Office supplies $20.87
Telephone 1.70
891 78 .28 Petty Cash Meal conferences $50.81
Office supplies 28 . 47
Credit postage (1.00