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HomeMy Public PortalAbout19750122 - Agendas Packet - Board of Directors (BOD) - 75-02 Nblool Meeting 75-2 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors A_ G E_ N_ D A_ January 22, 1975 7 : 30 P.M. 745 Distel Drive Los Altos, CA (7 : 30) ROLL CALL APPROVAL OF MINUTES - January 8, 1975 ADOPTION OF AGENDA ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS PUBLIC HEARINGS (7: 45) 1. Black Mountain Open Space Preserve - H. Grench (a) Report (b) Resolution of the Board of Directors of the Midpen- insula Regional Park District, Finding and Requiring that the Public Interest and Necessity Require the Acquisition of Certain Properties for Public Use, to Wit, for Public Park, Recreation and Open Space Purposes, Describing the Properties Necessary There- for and Authorizing and Directing its Retained Legal Counsel to Do Everything Necessary to Acquire All Interests Therein (Black Mountain Open Space Preserve) OLD BUSINESS REQUIRING ACTION (8 :15) 2. Agenda for Goals Workshop - K. Duffy OLD BUSINESS NOT REQUIRING ACTION (8: 45) 3. Master Plan of the Midpeninsula Regional Park District - K. Duffy and L. Anderson (9: 45) 4. Costs for Newspaper Advertising of Board Meeting Agendas - H. Grench (10: 00) 5. Changes in Rules of Procedure - H. Grench NEW BUSINESS REQUIRING ACTION (10: 15) 6. Resolution Authorizing Signing and Endorsing Checks and Other Instruments W lls Far o Bank - J. Melton e g Meeting 75-2 Page two January 22, 1975 (10: 20) 7. Resolution of the Board of Directors of the Midpeninsula Regional Park District Establishing Financial Instrument Signatories of the District for Santa Clara County Ac- counts - J. Melton CLAIMS (10: 30) EXECUTIVE SESSION Land Negotiations ADJOURNMENT m-7 6 (Meeting 75-2, Agenda item No. 1) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM January 15, 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Black Mountain Open Space Preserve Discussion: At its meeting of November 27, 1974 the Board of Directors considered a memorandum (M-74-171) from the General Manager on the Proposed Black Mountain Open Space Preserve. The Board took action at that meeting to acquire fractional interests of 593/600 and 120/160 parts in two contiguous parcels of land totalling 760 acres. The Dis- trict now has title to those interests. Although staff was directed to continue negotiations for the remaining inter- ests, no decision was made by the Board to acquire them. No progress in negotiations has been made since November 27 . It is my opinion that acquisition of the remaining inter- ests are key to the District' s open space program. Recommendation: It is recommended as a logical next step that the Board of Directors approve the attached Resolution of the Board of Directors of the Midpeninsula Regional Park District, Finding and Requiring that the Public Interest and Necessity Require the Acquisition of Certain Properties for Public Use, to Wit, for Public Park, Recreation and Open Space Purposes, Describing the Properties Necessary Therefor and Authorizing and Directing its Retained Legal Counsel to Do Everything Necessary to Acquire All Interests Therein. This resolution authorizes legal counsel to take whatever actions are necessary to acquire the remaining interests in the two parcels of land, including use of the power of emi- nent domain. Discussions will continue, nonetheless, in the hope that the present impasse in negotiations can be overcome and agreement reached. HG:acc RESOLUTION NO. j RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL PARK DISTRICT, FINDING AND REQUIRING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION OF CERTAIN PROPERTIES FOR PUBLIC USE, TO WIT, FOR PUB- LIC PARK, RECREATION, AND OPEN SPACE PURPOSES, DESCRIBING THE PROPERTIES NECESSARY THEREFOR AND AUTHORIZING AND DIRECTING ITS RETAINED LEGAL COUNSEL TO DO EVERYTHING NECESSARY TO ACQUIRE ALL INTERESTS THEREIN (BLACK MOUNTAIN OPEN SPACE PRESERVE) WHEREAS, the Board of Directors of the Midpeninsula Regional Park District is authorized to acquire property for public purposes, pursuant to Division 5, Chapter 3, Section 5542, of the Public Resources Code, State of California, and WHEREAS, the property, rights , and interests described in Exhibit A attached to this resolution and incorporated herein by reference (the "property") are necessary for public park, recreation, and open space purposes, said purposes con- stituting a public purpose, NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Park District does hereby find and determine that the public interest and neces- sity require the acquisition of the property for public park, recreation, and open space purposes; BE IT FURTHER RESOLVED that acquisition of the fee (unless a lesser estate is described in Exhibit A) is necessary therefor; and BE IT FURTHER RESOLVED that the Board of Directors of the Midpeninsula Regional Park District does hereby find and determine that said property is located so as to be most com- patible with the greatest public good and cause the least private injury; and BE IT FURTHER RESOLVED that the General Manager be and is hereby authorized and directed to cause to be negotiated and/or prepared all appropriate applications to governmental agencies for grants of funds or property, legal documents and related instruments for acquisition of title, to the property by gift and/or purchase, all upon terms and conditions dis- cussed by or presented to this Board at its meeting this date or customary to this District in like transactions; provided, however, that each such application, document and instrument shall be subject to approval as to form and content by this Board prior to its execution or delivery on behalf of the Midpeninsula Regional Park District; and BE IT FURTHER RESOLVED that the law firm of Rogers, Vizzard & Tallett be and the same is hereby retained, instructed and directed to do everything necessary to acquire all inter- ests in the property described in Exhibit "A" , and they are further authorized to prepare and prosecute such condemnation proceedings in the proper court having jurisdiction thereof as are necessary for such acquisition. EXHIBIT A DESCRIPTION - Parcel A: Those parcels of land partly in the City of Palo Alto, County of Santa Clara, State of California, described as follows: PARCEL ONE: The northwest 1/4 of Section 24 , Township 7 South, Range 3 West, M.D.B. & M. EXCEPTING THEREFROM that portion thereof as granted to the County of Santa Clara for Montebello Road by Deed recorded December 1, 1893 in Book 166 of Deeds, page 22. PARCEL TWO: The Southeast 1/4 of Section 24 , Township 7 South, Range 3 West, M.D.B. & M. PARCEL THREE: Lot 12 and that portion of Lots 13 and 14 of Section 19, Town- ship 7 South, Range 2 West, M.D.B. & M. , lying southwesterly of the southwesterly line of Montebello Road. EXCEPTING THEREFROM an undivided 1/2 interest in and to the water from the spring located adjacent to the southerly corner of Lots 10 and 11 of Section 19 , Township 7 South, Range 2 West, M.D.B. & M. , as granted in the Deed to Leo Trentadue, et ux, recorded July 6, 1956, Book 3542 Official Records, page 440. PARCEL FOUR: Beginning at the point of intersection of the westerly line of Lot 15 in Section 19, Township 7 South, Range 2 West, M.D.B. & M. , with the southwesterly line of Montebello Road, 40 feet wide; thence southerly along said westerly line of Lot 15, a distance of 150 feet; thence leaving said westerly line, easterly at right angles thereto to a point on said southwesterly line of Montebello Road; thence northwesterly along said line of Monte- bello Road, to the point of beginning, and being a portion of Lot 15, Section 19, Township 7 South, Range 2 West, M.D.B. & M. PARCEL FIVE: Lots 5, 6 and 7, Section 30, Township 7 South, Range 2 West, M.D.B. & M. PARCEL SIX: A non-exclusive easement for ingress and egress over the exist- ing 20 foot roadway across Lots 10 and 11, Section 19 , Township 7 South, Range 2 West, M.D.B. & M. , as reserved in the Deed from John F. Alves, et ux, recorded July 6, 1956, Book 3542 Official Records, page 440. PARCEL SEVEN: TOGETHER WITH a 1/3 interest in an existing spring which lies near the dividing line of Lots 9 and 10 of Section 19 , Township 7 South, Range 2 West, M.D.B. & M. , and the right to take by pipe 1/3 of the water of said spring, and the right of ingress and egress along said pipeline to and from said spring to main- tain and repair said pipeline and said spring, as provided for in the Deed from John F. Alves, et ux, to Paul H. Snyder, et ux, dated February 11, 1954 , recorded February 25, 1954 , Book 2821 Official Records, page 445. DESCRIPTION - Parcel B: That parcel of land situate in the City of Palo Alto, County of Santa Clara, State of California, described as follows: North 1/2 of the Northwest 1/4 and the North 1/2 of the North- east 1/4 of Section 25, Township 7 South, Range 3 West, M.D.B. & M. Ad, M--/5-14 (Meeting 75-2, Agenda item No. 2) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM January 15, 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Agenda for Goals Workshop President Duffy, Director Hanko and I met to formulate a proposed agenda for the February 2, 1975 Goals Workshop. The items listed under each main goal category are in- tended to be suggestive of discussion topics; the Board may wish to list others. The times are listed only as guides so that all goals will be covered. It is planned that Board, staff and the public would bring sack lunches and that beverages would be furnished by the District. HG:acc DRAFT MIDPENINSULA REGIONAL PARK DISTRICT Goals Workshop A G E N D A February 2, 1975 745 Distel Drive Los Altos, CA (9 :45) Coffee (10: 00) Land Acquisition Review Long Term Strategies Financial Management (11: 00) Governmental Liaison Review Future Directions Board Involvement (12: 00) Lunch (1: 00) Land Management Land Use Maintenance and Patrol Trails Relationship to Overall District Program (3: 00) Public Communications District Visibility Future Directions (4 : 00) Administration Board-Staff Relations (5 : 00) Adjournment low M-75-13 or (Meeting 75-2, Agenda item No. 3) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM January 14 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Master Plan Policy Statements Draft The Subcommittee which has been formulating Master Plan acquisition policy statements has completed its assignment. Attached is a copy of the Statements which are being recommended to the Board for consideration at its January 22, 1975 meeting. The Subcommittee feels that some policy statements, particu- larly those relating to trails and to agriculture, could well be discussed further at the February 2, 1975 workshop in connection with land use and management and with other policies. These discussions should result in acquisition policies tentatively adopted by the Board. The statements would then be included in the draft Master Plan document, which will be subject to public hearings and review by other agencies prior to possible revision and final adoption. HG:acc OUTLINE OF ACQUISITION POLICIES I. OPEN SPACE FOR THE PROTECTION OF NATURAL VEGETATION II. OPEN SPACE FOR THE PROTECTION OF WILDLIFE III . OPEN SPACE FOR OUTDOOR RECREATION A. LOW INTENSITY RECREATION B. INTENSIVE RECREATION C. WILDERNESS EXPERIENCE D. TRAILS IV. OPEN SPACE FOR GUIDING URBAN FORM V. OPEN SPACE FOR SCENIC PRESERVATION A. THE SCENIC BACKDROP B. VIEW FROM SCENIC HIGHWAYS VI. OPEN SPACE FOR THE PRESERVATION OF UNIQUE SITES A. HISTORIC AND ARCHEOLOGICAL RESOURCES B. GEOLOGICAL AND TOPOGRAPHICAL RESOURCES VII. OPEN SPACE FOR THE PROTECTION OF AGRICULTURE VIII. OPEN SPACE FOR THE PRODUCTION OF MINERALS IX. OPEN SPACE FOR THE PROTECTION OF PUBLIC HEALTH AND SAFETY A. GEOLOGIC HAZARDS B. FLOODING C. WATER QUALITY D. FIRE RISK E. AIR QUALITY i 1/15/75 -1- I. OPEN SPACE FOR THE PROTECTION OF NATURAL VEGETATION Much of the natural beauty of the remaining open spaces in the District is due to the abundance, diversity and in some cases uniqueness of the natural vegetation. This vegetation, from the low growing pickleweed of the bayland marshes to the majestic redwoods of the Santa Cruz mountains, provides the necessary habitats for a great variety of wildlife. The vegetation is of inestimable value in reducing soil erosion, decreasing runoff and aiding water absorption in watershed areas, as well as greatly improving air quality. The diversity of vegetation found in the District' s marshes, grasslands, forests and chaparral also provides outstanding educational and nature appreciation opportunities to the area' s residents . The valuable vegetative resources of the District are threatened in many ways, not only by the pressures of urbaniza- tion but by unregulated logging and grading, land filling (par- ticularly in the baylands) , certain intensive recreational activities and quarry operations. The District believes that human activities which destroy vegetation should be strictly regulated by the appropriate governmental agencies. Rare or endangered plant species should be protected by governmental agencies. Provisions must be made for enforcement of these regulations, and for restoration of natural vegetation whenever possible. Acquisition Policies 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND FOR THE PROTECTION OF NATURAL VEGETATION. 2. THE DISTRICT WILL ACQUIRE AND PRESERVE REPRESENTATIVE EXAMPLES OF MAJOR VEGETATIVE COMMUNITIES. -2- II. OPEN SPACE FOR THE PROTECTION OF WILDLIFE Each species of wildlife has its own inestimable value and contributes to the quality of life around us. This generation and future generations must have the opportunity to observe and enjoy the wild creatures which inhabit the nearby open spaces. The opportunity to study this wildlife can add greatly to our knowledge of the effects of human intrusion on the natural en- vironment. Human settlement of this area and the resulting conflicts with nature have had harmful effects on the wildlife of the region. Gone are the grizzlies, cats and condors that once roamed freely in this area. Several other species are presently threatened with extinction by the continued intrusion of people on the open spaces which provide the food, nesting and resting areas necessary for wildlife survival. Although some species can adapt to this urbanization, others can survive only if their habitats are preserved in a natural state, largely undisturbed by people. We are fortunate to have in the District a great variety of natural areas which provide diverse habitats for numerous species of wildlife. The marshes and saltponds provide a valuable feed- ing and nesting area for a variety of waterfowl, small mammals and marine life. These baylands also lie along the Pacific Flyway and thus provide a sanctuary for waterfowl and migratory birds which roam far beyond the borders of the District. The chaparral, grasslands, forests and streams of this area each contribute to the support of a great diversity of birds and ani- mals. The District believes that governmental agencies must take appropriate action to protect wildlife in general, those species unique to this area, and particularly those animals and birds which are on the State or Federal lists of rare and endangered species. -3- Acquisition Policies 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCAHSE AND DONATION, LAND OR RIGHTS IN LAND FOR THE PROTECTION OF WILDLIFE. 2. THE DISTRICT WILL CONSIDER ACQUISITION AND ESTABLISHMENT OF SPECIAL PRESERVATION AREAS IN ORDER TO PROTECT THE HABITATS OF RARE OR ENDANGERED SPECIES FOUND IN THIS AREA. I� -4- OPEN SPACE FOR OUTDOOR RECREATION A. LOW INTENSITY RECREATION In this commercial and mechanized society, one of the most rewarding experiences can be the escape from the noise and pressures of an urban center to the peace and quiet of unspoiled open spaces. Here, where there is little develop- ment and few people, an individual may rejuvenate body and spirit with such activities as walking, horseback riding, picnicking and kiteflying, or by simply observing and com- muning with nature. Such recreational lands have even greater value when they can be easily and quickly reached from home or work. This accessibility will become increas- ingly important as the fuel shortage becomes more acute. The District believes that open space necessary for low intensity recreation must be preserved while it is still available. Such land must also be protected from con- centrations of human activity so that the natural setting is not substantially disturbed. Low intensity recreation requires little investment in buildings, utilities or other facilities, and is frequently compatible with other open space uses. Acquisition Policies 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONA- TION, LAND OR RIGHTS IN LAND FOR LOW INTENSITY RECREATION. 2. THE DISTRICT WILL COOPERATE WITH AND CONSIDER JOINT VENTURES WITH APPROPRIATE AGENCIES IN ORDER TO PRO- VIDE OPPORTUNITIES FOR LOW INTENSITY RECREATION. B. INTENSIVE RECREATION The District defines intensive recreation as recreation in which there is a concentration of human activity in a limited area. Such activity generally requires the construc- tion of facilities such as ballfields, swimming pools, play- -5- grounds, campgrounds and buildings. Although such recrea- tional opportunities are essential in a well-rounded society, the District believes that the provision of necessary facil- ities is mainly the responsibility of school districts, cities, the County and of private enterprise where appro- priate. Acquisition Policies 1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PUR- CHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH IS VALUED FOR INTENSIVE RECREATION IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE. 2. THE DISTRICT WILL CONSIDER ENTERING INTO COOPERATIVE PROGRAMS WHEREBY OTHER AGENCIES (PUBLIC AND PRIVATE) WILL PROVIDE RECREATIONAL FACILITIES ON DISTRICT LAND, IF OTHER SIGNIFICANT OPEN SPACE VALUES WILL BE PROTECTED. C. WILDERNESS EXPERIENCE The District defines wilderness experience as a form of recreation which is, basically, "communing with nature" in a quiet, secluded natural area. Areas suitable for this ex- perience should be free from the visual signs, sounds and smells of civilization, and should provide a sense of isola- tion and privacy. There are a number of locations within the District that are attractive and secluded, and are potentially excellent locations for wilderness experience. These sites are not compatible with open space uses which involve substantial amounts of human activity; they are, however, fully compatible with such open space uses as wildlife and vegetation protec- tion, water production, and protection of the public from natural hazards. -6- Acquisition Policy 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND TO PROVIDE FOR THE WILDERNESS EXPERIENCE IN SELECTED LOCATIONS WITHIN THE DISTRICT. D. TRAILS In recent years the rediscovery by many people of the great pleasures of walking, bicycling and horseback riding have made these activities among the most rapidly growing forms of recreation in the United States. There is a great need for more public trails and pathways to accommodate these growing forms of transportation and recreation. The energy shortage also adds to the desirability of more public trails both in and near urban areas. Easy accessibility through trails will be an increasingly important factor in the enjoyment of the open spaces of the foothills and bay- lands. The District believes that all levels of government have a role to play in the development of a comprehensive trail and pathway system within the District. Various methods may be used to establish trail rights-of-way, such as outright purchase or acquisition of trail easements. The District intends to take a lead in planning and to parti- cipate in the implementation of recreational trails of regional significance. Acquisition Policies 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND FOR A REGIONAL TRAIL SYSTEM. SUCH ACQUISITIONS WILL BE PRIMARILY CONCERNED WITH TRAILS IN THE BAYLANDS AND FOOTHILLS OUTSIDE OF THE URBANIZED AREAS. 2. THE DISTRICT WILL ENTER INTO COOPERATIVE PROGRAMS WITH PUBLIC AGENCIES AND PRIVATE GROUPS IN ORDER -7- TO PROVIDE A TRAIL SYSTEM WHICH TIES TOGETHER THE URBAN AREAS WITH THE MAJOR OPEN SPACE AND RECREA- TIONAL RESOURCES OF THE REGION. IV. OPEN SPACE FOR GUIDING URBAN FORM Uncontrolled urban sprawl and leapfrog development have been destructive to agriculture, have made efficient local government difficult and provision of urban services costly, and have aggravated pollution and transportation problems. This destruc- tive and wasteful process of urban development must be con- trolled by careful planning, proper land use regulations and the phased extension of urban services. To this end the District encourages and supports the efforts of the cities, the County, and the Local Agency Formation Commission to enact and enforce land use policies and regulation to guide urban form and to confine urban development within Urban Service Areas. The Dis- trict believes that the boundaries of these areas should be strictly limited to reflect the anticipated five year growth plan which they are intended to represent. Along with the planning and regulation of development, permanent open spaces on the urban fringe should be acquired to induce compact development and to limit urban sprawl. It is this critical open space which is particularly threatened by development that is also most valuable for guiding urban form. Acquisition Policy 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND FOR GUIDING URBAN FORM. -9- V. OPEN SPACE FOR SCENIC PRESERVATION A. THE SCENIC BACKDROP The slopes and ridges of the mountains which are visible from the Santa Clara Valley floor are especially valuable as a scenic resource. Bodies of water, including the Bay, the reservoirs, and streamsides, are valuable elements of the natural landscape and important scenic resources as well. The scenic value of land and water areas can be greatly diminished if urban development is allowed to en- croach upon them. Preservation of the scenic backdrop does not necessar- ily require the acquisition of the property in fee simple, nor does it require public access to the property. The public interest is served if the attractive appearance of the landscape is retained through less-than-fee acquisition, such as scenic easements, or through use of the Williamson Act. The District believes that all jurisdictions should enact and enforce reasonable zoning and land use regulations so that no intensive development of the hills surrounding the valley will be permitted. Carefully regulated low density development should be allowed only in a manner that will preserve the integrity of the natural landscape. Scenic ridgetops which surround the valley should be pre- served in their natural state. Water bodies -- including creeks, streams, lakes, marshes and other wetlands -- and areas adjacent to them should be protected for their value as scenic open space areas. Acquisition Policy 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONA- TION, LAND OR RIGHTS IN LAND FOR THE PRESERVATION OF THE SCENIC BACKDROP. -10- B. VIEW FROM SCENIC HIGHWAYS Within the District there are a large number of roads and highways traversing scenic rural areas. Leisurely travel on these roads can be a pleasurable recreational and open space experience. Some of the views from these roads have been given protection against defacement by scenic highway zoning; others are relatively unprotected. Preservation of the view from a scenic highway does not necessarily require the acquisition of property, nor the right of the public to enter onto the property viewed. Use of scenic easements or Williamson Act agreements are also useful for this purpose. The District believes that all jurisdictions should protect their key scenic corridors by zoning and by other restrictions prohibiting billboards and other development incompatible with the scenic quality of the roadside and landscape. Acquisition Policies 1. THE DISTRICT WILL CONSIDER ACQUISITION OF LAND OR RIGHTS IN LAND FOR THE PRESERVATION OF THE VIEW FROM SCENIC HIGHWAYS, IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE OR IF SUCH LAND IS PARTICULARLY THREATENED BY INAPPROPRIATE DEVELOP- MENT. 2. THE DISTRICT WILL CONSIDER ACCEPTING GIFTS OF LAND OR RIGHTS IN LAND IN ORDER TO PRESERVE THE VIEW FROM SCENIC HIGHWAYS. VI. OPEN SPACE FOR THE PRESERVATION OF UNIQUE SITES A. HISTORIC AND ARCHEOLOGICAL RESOURCES Substantial cultural and educational benefits can be derived from preserving the historic and archeologic rem- nants of our past. Within the District there are a number of identified points of historic or archeological signific- ance, as well as many sites of probable significance. The District believes that local jurisdictions should attempt to identify historical and archeological sites, and implement ordinances and programs for their preservation and restoration. Acquisition Policies 1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PUR- CHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH IS VALUED FOR THE PURPOSE OF PRESERVING UNIQUE HISTOR- ICAL AND ARCHEOLOGICAL FEATURES, IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE. 2. THE AVAILABILITY OF COOPERATION FROM OTHER PUBLIC AGENCIES OR PRIVATE INSTITUTIONS IN MEETING THE COSTS OF PRESERVING AND OPERATING HISTORIC STRUC- TURES AND FACILITIES WILL BE AN IMPORTANT FACTOR IN CONSIDERING ACQUISITION. B. GEOLOGICAL AND TOPOGRAPHICAL FEATURES There are within the District a number of unique land forms, outstanding view sites and areas of geological inter- est. For example, in the San Andreas Rift Zone, which runs the length of the District, there are some exceptional places to view the results of earth movement along that fault. These and many other unique features can provide an exceptional educational or recreational experience. The District believes these sites should be identified and pre- served. -12- Acquisition Policy 1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PUR- CHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH IS VALUED FOR THE PURPOSE OF PRESERVING UNIQUE GEOLOGIC AND TOPOGRAPHIC FEATURES, IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE. -13- VII. OPEN SPACE FOR THE PROTECTION OF AGRICULTURE Agricultural land -- including orchards, farms and grazing lands -- has traditionally been an important form of open space in the District. In the past, this land has provided visual and functional buffers between urbanized centers. How- ever, as sprawling urbanization proceeded, vast agricultural lands were subdivided and developed. The prime agricultural soils of the District have largely been covered by homes, in- dustry and pavement. Few economically viable agricultural enterprises remain. The District believes that agricultural areas with prime qualities for production should be identified as potential agricultural preserves. Those agencies having jurisdiction should discourage urbanization and encourage retention of agricultural use. Urban services should not be extended to such land. Use of the Williamson Act should be encouraged and other means of permanently preserving agricultural land should be investigated and implemented by appropriate governmental agencies. The District also believes that local jurisdictions should preserve remnants of orchards within urban areas as educational and historical reminders of the agricultural heritage of the Santa Clara Valley. Acquisition Policies 1. THE DISTRICT WILL ACQUIRE, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND WHICH IS USED FOR AGRICULTURAL PRODUCTION IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE. 2. THE DISTRICT WILL CONSIDER ACCEPTING GIFTS OF LAND OR RIGHTS IN LAND IN ORDER TO PRESERVE AND PROTECT AGRI- CULTURAL PRODUCTION. -14- EN SPACE FOR THE PRODUCTION OF MINERALS The evaporation ponds found in the baylands of the District are the first stages in the harvesting of appreciable quantities of salt. There are also mineral extraction sites, particularly gravel and limestone quarries, in the foothill areas. While in some cases these mineral recovery operations have served to preserve both land and water open spaces, they have also damaged or substantially altered the natural environment. The District believes all mineral recovery activities should be carefully regulated by appropriate jurisdictions in order to minimize damage to the environment and to insure that ex- traction sites and salt ponds are ultimately returned to a more natural condition. Acquisition Policy 1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND PRESENTLY USED FOR MINERAL PRODUCTION IN ORDER TO PROTECT OTHER SUBSTANTIAL LONG TERM OPEN SPACE VALUES. -15- VIII. OPEN SPACE FOR THE PROTECTION OF PUBLIC HEALTH AND SAFETY A. GEOLOGIC HAZARDS Certain areas within the District are subject to earth- quake fault rupture, landslides and tsunamis. While all of the District land is subject to earthquakes, the degree of risk to life and property varies significantly with location. For example, slope, soil condition, proximity to earthquake faults and underlying rock structure are important factors when evaluating geologic hazards. B. FLOODING Certain baylands and creeksides within the District are subject from time to time to flooding. When urban development occurs in these areas human life and property are endangered. Flood hazard is aggravated by development, which reduces the area available for absorption of rain water by the soil. C. WATER QUALITY Water produced within the District is used for a variety of purposes, such as domestic water supply, agricultural irrigation, groundwater recharge, recreation, and water supply for native vegetation and for wildlife. The quality of water produced can be adversely affected by human activ- ity on lands within the watersheds. D. FIRE RISK Most of the Santa Cruz Mountains is rated as extreme fire hazard area due to poor access, slow response time for firefighting vehicles, lack of water, flammable vegetative cover, steep slopes, climate conditions, and accumulated brush. It is in the public interest to minimize the use of high fire risk areas for human habitation. E. AIR QUALITY Because of the nature of the Santa Clara Valley air basin, the area' s population and present means of transpor- -16- tation, air pollution is a significant problem in the Val- ley. It causes harm to human health, and damage to property, animal and plant life, including agricultural crops. The greatest single contributor to the frequently severe air pollution is the automobile. Containment of urban sprawl can help to limit the problems of pollution by the auto- mobile. The vegetation and water surfaces of the open spaces of the District contribute greatly to the cleansing of pollutants from the air and the regeneration of oxygen. The District believes that land use planning and zoning policies should be implemented by local jurisdictions to limit, or in some cases prohibit, development in areas which present a significant risk to public health and safety. Acquisition Policy 1. THE DISTRICT WILL CONSIDER ACQUIRING, THROUGH PURCHASE AND DONATION, LAND OR RIGHTS IN LAND, FOR THE PROTECTION OF THE PUBLIC HEALTH AND SAFETY, IF SUCH LAND ALSO HAS OTHER SUBSTANTIAL OPEN SPACE VALUE. -17- w Master Plan Composite Survey Name Date � I Open Space Category Points I . OPEN SPACE FOR THE PROTECTION OF NATURAL VEGETATION II . OPEN SPACE FOR THE PROTECTION OF WILDLIFE III. OPEN SPACE FOR OUTDOOR RECREATION A. LOW INTENSITY RECREATION B. INTENSIVE RECREATION C. WILDERNESS EXPERIENCE D. TRAILS IV. OPEN SPACE FOR GUIDING URBAN FORM V. OPEN SPACE FOR SCENIC PRESERVATION A. THE SCENIC BACKDROP B. VIEW FROM SCENIC HIGHWAYS VI. OPEN SPACE FOR THE PRESERVATION OF UNIQUE SITES A. HISTORIC AND ARCHEOLOGICAL RESOURCES B. GEOLOGICAL AND TOPOGRAPHICAL RESOURCES VII . OPEN SPACE FOR THE PROTECTION OF AGRICULTURE VIII . OPEN SPACE FOR THE PRODUCTION OF MINERALS IX. OPEN SPACE FOR THE PROTECTION OF PUBLIC HEALTH AND SAFETY A. GEOLOGIC HAZARDS B. FLOODING C. WATER QUALITY D. FIRE RISK E. AIR QUALITY Total: 100 I i M-74-185 (Meeting 75-2 Agenda Item No. 4) Al" 4OW MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 19 , 1974 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Costs for Newspaper Advertising of Board Meeting Agendas The Board was previously sent a memorandum (M-74-175) dated December 3, 1974 regarding advertising costs for Board Meeting agendas. The memorandum included a table showing costs for various newspapers. The attached table is an expansion of that information to include publication dates and deadlines , approxi- mate areas of coverage and circulation. Prices are for a page three location in the paper in most cases , although this posi- tion cannot be guaranteed. A typical agenda, including the District logo, would use an area two columns wide by about three inches high. A sample is attached. It is estimated that additional staff time for preparation and placement of the ads and for bookkeeping would be two to three hours. If ads were run in all the papers prior to each meeting, the cost, not including staff time, would be about $420 per month or $5,000 per year for Regular Meetings. If ads were run in the Palo Alto Times, Valley Journal, San Jose Mercury and San Jose News, the cost would be about $195 per month or $2,300 per year. The table reflects a rate increase for the Times and Valley Journal of 10% on January 1; rates for some other papers may increase in the near future. One other option would involve publication only for meetings at which there were Public Hearings. The attached article shows that the City of Sunnyvale is also considering advertising agendas and is debating the responsibil- ities the newspapers have to provide that information free as a public service. The Board may wish to postpone action on this item until after the February 2 Goals Workshop when the broader topic of public communication would be discussed. HG:jg NEWSPAPER PUBLICATION (P) APPROX. AREA OF CIRCULATION APPROX. ADVERTISING COSTS DEADLINE (D) COVERAGE 2 columns x 3" Cupertino P - Wednesday Homestead to Prospect 20,700 $30 .06 Courier D - Friday noon & Monte Vista to Sara- toga Avenue Los Gatos Times P - Tuesday paper Los Gatos, Campbell, Tues . paper 17 ,000 $15 .90 Observer D - Friday noon Monte Sereno & up into hills surrounding P - Thursday papez to if if If Thurs. paper 7 ,000 $13 .50 D - Tuesday noon Lk altos Town P - Wednesday Los Altos & south 22 ,000 $25 .50 Crier D - Friday noon Mountain View Palo Alto Times P - Daily except Primarily Palo Alto 45 , 000 $53 .10 Sunday and vicinity D - Thursday 4 : 00 P.M. for Tuesday paper Valley Journal P - Wednesday Primarily Sunnyvale 58 ,000 $26 .70 D - Thursday and Cupertino 4 : 00 P.M. Palo Alto Times and Valley Journal combined rates : $67 .86 Saratoga News P - Wednesday All of Saratoga 11,000 $10 . 20 D - Friday 5 :UO P.M. San Jose Mercury P - Daily All cities within 77 ,000 $28.92 & D_ - Friday noon MRPD boundaries San Jose News for Wednesday Northwest Editions Sunnyvale Scribe P - Wednesday Evelyn Avenue to Rome- 23 ,400 $30. 06 D - Friday noon stead & Los Altos to Wolfe Road an Jit t f�{rrrltrg Thur., Dec. 19, I374 53.'s-11 n- R, A�I'Qffe`rs"A za Reports ., gend. ' SL'i`1rF1'VALE `'Due to newspaper, a free _'_`throw agendas for$4,800 a year-., park:spends�$3,300-for less 'the. urgings of;.ORCHARDS' ,�.> `c h ai r min' E, away.'`-hats.the best.'circula- For, that- price, Stone said, than`so per:cent`circulation tion, but:councilwoman_'Etta Sunnyvale would.receive g of,households. ''Stone;,citizens ttenduiVaty 5 Albe oted:.that.residents better:value than other-'cities _The other:daily-paper.has : ouncil meetings wr1 ��iave don't:.reat>< it;cbecaysek.Y she he:cited.-;rirhich use;:another one•;fourth Ahe.circulatlon-of >better-access�40 priikt d 'sees it Iy�ng' unnoticed{in daily .paper for advertising the;:Mercuay, and ;News:-in SPor��an9ttie�usateriaL�Pet�duveways~wtiere pE.,ia delly bgenda4 L %.- 4.; Strirnyvale .A=second weekly .-„':p1:aSrTti#ar;u-ntheey- mi ntyrodraz�.o-t.,-o,ry r-�a e,y�leiwde i also mwe..tinentto theager d,Xllin gs Pa lo Alto• spend T more p?per_wAs;not+an ent z one'd for' Mercury e Couriclmiv �GU:,R..,G unn allysom h}rStone and News;,wIuch has better 6U per cent-coverage;',Moua=sand suclY ads aught t)e worth ui reque�f Tuesday+he made 50r-per�,ceat coverage in twin ,mew-getsrronly_,30 pex considering and=:Allerz siig- e lcditnciT. S(m�a vale, woalrlirutr weekly cent:c o ye ra grid 1VIenlo y _ l�a nested the idea beQoked at eharleg-,& Jk:6 rly_in } �bbeWt i se tliercttiz derstandable,�and'easier'�fdi the publteto attend: j .Buti:lt.it 't until *the request-;was put•on the " A agenda. >+ x TOWN OF ATHERTON J s; otheefChaapoitxt ginggeadas�was tan- =wn • :_ -AGENDA DIGEST - he brought"up, asking-that-time for.citizens' 3 comment be'.stheduled� ear The Atherton City Councr7 will fold a renular meeting lien in. the meetings instead + at 6.•00 o'clock p.m.,Tuesday,December 17, 1974 at the gf at toe.eird as is the current. Atherton Town Hall, 94 Ashfield Road. Items to be r practice=in-Sunnyvale. considered are The cotina,was unrespon- sive tv`irta">ting such a switch = 1.Consider continued action with regards to the Dum- from prevailing practice, but barton Bridge. went along to some extent on 2.Continued hearing on proposed ballot.issue for Little two other requests ; League and Soccer facilities within Holbrook-Palmer Members.votes} to 2 with Park. _ - Allen-aid:Yce-Ma °r;Donald &Consider adoption of ordinance setting hours of use E. Koreski dissen4n:g toshave. and noise levels at Holbrook-Palmer Park — Public afew_ Hearing (continued from November 26, 1974).the cif}1 staftprovide packets of-4,g a 'm .4.Consider adoption of resolution honoring Warren in thespunciltauditoriumfa "Kip" Morey for:his many years of community ser- byfor cltizen,,perusalr v i Stone had asked for°haQiiig 5.Consider request for permission to install subdivi= boxes •off the,printed_-reports sion sign — Palm Estates (Bergesen Court Subdivi•' placed'• at th'e•. back of-the sion). room.`• _ , . ... `}ram «-�+. 6.Receive claim for damages submitted by Mr. Roger ..- Koreski"said he thought-the Guiles. library was:,.acgessi.bte 7.Consider proposal to provide dependent dental cov. enough,t'and persons tfead- crane. inn,.the Me etA1ig,woiiidn't' &Consider resolution authorizing Mayor-to execute have.gnugh lirnerto rgait the Community Recreation agreement with Las Lomitas- often.wor4 epo�ts.R,;, .: - AnotA4prnbt Stone raised Elementary School District.• was,having''S=rtyva&2 pi' 'tyAd paid for by the Cify of Mento Park) c3uneir'agendas in'a•newspa- per..Jike--"other`_cities.in.the 1 North County and San Mateo County. He and -the-inembers:dis- cussed then'possibilities:and' wNch papers best cover the city­-1 Stone�^eaid_ ortee a k�).y AA- 15-19 A= (Meeting 75-2, Agenda item No. 5) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM January 17 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Changes in Rules of Procedure At its January 8, 1975 meeting, the Board of Directors asked that staff contact former director W. Peters to request that he submit a report on proposed changes in the Rules of Proce- dure for consideration at the January 22 Board meeting. Un- fortunately, Mr. Peters' report has not arrived in time for the normal mailing of meeting materials . Should it arrive within the next few days, it will be mailed under separate cover. In the absence of Mr. Peters' report, the Board may wish to discuss those kinds of changes which might be made' in the Rules of Procedure and leave the detailed work of drafting such changes to a subcommittee. HG:acc M-r -22 (Meeting 75-2, Or 0 MW Agenda item No. 5) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM January 22, 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Changes in Rules of Procedure Attached are proposed changes in the Rules of Procedure sub- mitted by former director W. Peters and received yesterday. HG:acc PROPOSED CHANGES IN RULES OF PROCEDURE SUBMITTED BY W. PETERS 1/21/75 1. 40 1. Roll Call 2. Approval of Minutes of Previous Meeting 3. Adoption of the Agenda 4. Oral Communications 5. Written Communications 6. Special Orders of the Day 7. Unfinished Business Requiring Action 8. Unfinished Business Not Requiring Action 9. New Business Requiring Action 10. New Business Not Requiring Action 11. Additional Oral or Written Communications 12. Claims 13. Adjournment 1. 43 Adoption of the Agenda: The Board shall adopt by motion the agenda for the meeting. 1. 44 Oral Communications: Anyone wishing to address the board, or their authorized legal representative, shall indicate in writing (our form) their name, address, and general subject. They shall be recognized by the presiding officer of the Board and, when necessary, allotted a specific amount of time to address the Board on any matter concerning the affairs of the District. 1. 45 Written Communications: (Insert modified text of the former 1. 48) Members of the Board can request that any written com- munications to the Board or the District be read or read and discussed. Likewise, residents of the District and others may read written communications into the District' s records and offer explanations of any such document. The presenter, or their authorized legal representative, shall indicate in writing (our form) their name, address, and general subject. 1. 46 Special Orders of the Day: The Board may from time to time schedule special presentations, introductions , land visita- tions, or other activities deemed important. The purpose of these shall be to provide in-depth information on such sub- jects to the Board as a whole. A study session on a particular aspect of land management is an example of such an activity. 1. 47 Unfinished Business Requiring Action: These are business items which have previously been considered by the Board which re- quire the transmission of additional information to the Board. Furthermore, these items require a decision by the Board regard- ing subsequent actions. 1. 48 Unfinished Business Not Requiring Action: These are business items which have previously been considered by the Board which require the transmission of additional information to the Board. However, there is no request for the Board to make any decisions regarding this item at this time. These are, there- fore, informational items. 1. 49 New Business Requiring Action: These are business items not previously considered by the Board which require the transmis- sion of new information to the Board. Further more, these items require a decision by the Board regarding subsequent action(s) . (insert former 1. 46 (requiring action) ) . 1. 495 New Business Not Requiring Action: These are business items not previously considered by the Board which require the trans- mission of new information to the Board. However, there is no request for the Board to make any decisions regarding this item at this time. (insert former 1. 46 (use not requiring action) ) . 1. 496 Additional Oral or Written Communications: Anyone wishing to either address the Board or read or read and explain a written communication to the Board may do so. The person, or their legal representative, shall indicate in writing (our form) their name, address and general subject. The person will be recog- nized by the presiding officer of the Board and, when necessary, allotted a specific amount of time to address the Board. IV 41, N' .j� MIDPFNINSULA REGIONAL PARK DISTRICT er tek dA Ci ��f RULES OF PROCEDUREI Section 1 . 10 Regular Meetings. 2 Regular meetings of the Board of Directors of the Midpeninsula Regional Park District shall be held on the second and fourth Wednesdays of each month at the hour of 7 : 30 P.M. Meetings shall be held at such place or places within the district as shall be determined by the board of directors. A majority of the members of the board may cancel a meeting for cause or call the regular meeting for a differ- ent date or time. Public notice of the place, date, and time of meeting shall be announced at least 48 hours prior to the regular meeting time. 1. 13 Special Meetings. Special m ,,',�ings may be called at any time by the president or at the ONrequest of a majority of the members of the board. Written notice of such meeting shall be delivered personally or by mail to each member and to each local news- paper of general circulation at least 24 hours before the time specified for the proposed meeting , provided that the failure to receive notice shall not affect the validity of any action taken at the meeting. The notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered at the meeting. 1 . 16 Meetings to be Public. 3 All meetings of the board of directors shall be public, provided the board may hold executive sessions from which the public may be excluded for the consideration of the following subjects: 1. appointment, employment or dismissal of a public officer, employee or agent, or to hear complaints or charges brought against such officer or employee by another public officer, person or employee. 2 . proposed or pending litigation. 3 . contract negotiations. 4 . matters embraced within the attorney-client privilege. 5. any other matters exempted by law. 1. 18 Quorum. At any meeting of the board a majority of the directors shall constitute a quorum .for the transaction of business . When there is no quorum the president, or vice-president, or any other member of the board of directors shall adjourn such meeting. 1. Rules of Procedure required by Public Resources Code, Division 5, Chapter 3 , Article 3 , section 5536 . 2 . Rules of Procedure section 5535 . 3 . Rules of Procedure section 5535 . 4 . Rules of Procedure section 5535 . I Rules of Procedure Page two 1. 19 Smoking. It shall be unlawful for any person to smoke at any time at the meetings of the board of directors . 1. 20 Legislative body. 5 The board of directors is the legislative body of the district and shall determine all questions of policy. 1. 22 Board of Directors; Election of Officers. 6 At the first reg- ular meeting in January of each year beginning in 1974 , the board of directors shall choose one of its members president, and another vice-president, who shall act for the president in his (her) absence or disability. The board shall choose one of its members to serve as board secretary and another to serve as treasurer. Each office shall be voted on separately. Elections shall be by secret ballot. The candidate receiving a majority of the vote of the members of the board shall be elected. 1. 24 Duties of the Presiding Officer.? The president, or in his (her) absence, the vice-president, shall be the presiding officer of the board and shall assume his (her) place and duties as such immediately following his (her) election. The presid- ing officer shall preserve order at all meetings of the board, announce its decisions on all subjects, and decide all ques- tions of order, subject to an appeal to the board. He (she) shall participate in debate, make motions, and vote on all questions as other members of the board. The president shall sign all ordinances, resolutions, contracts and conveyances on behalf of the district after they have been approved by the board, and he (she) shall perform such other duties as may be imposed upon him (her) by the board. In the absence of the president, or in the event of his (her) inability to act, the vice-president shall perform all the powers and duties of the president. If both the president and vice- president are absent or unable to act, the board may select a president pro-tempore who shall perform all the powers and duties of the president. 1. 25 Rules of Procedure. Roberts Rules of Order shall be followed as interpreted by the presiding officer, subject to an appeal to the board. 1. 27 Board Secretary. 8 Unless otherwise directed by the board) the board secretary shall countersign all ordinances, resolutions, contracts, and conveyances on behalf of the district. 1. 30 Agenda. All reports, ordinances, resolutions , and other matters intended to be considered by the board at its regular meeting shall be delivered to the secretary not later than 12 : 00 noon on the preceding kleAX446y. 5. Public Resources Code section 5537. 6. Public Resources Code section 5535. 7. Public Resources Code section 5548 . 8 . Public Resources Code section 5551 and 5552. Rules of Procedure Page three qe vewt n1a u- a Oe, (6atrk o rra l4� The^ shall prepare the agenda of all such matters according to the order of business . A copy of the agenda and of all available supporting materials shall be delivered or mailed to each board member so as to reach the recipient by 7 : 00 P .M. on the Saturday preceding each board meeting. Sup- plementary materials may be received by the secretary after that time, provided the matter refers to an already agendized �f item. The board shall establish policies for the duplication and � dissemination of agendas, supporting materials , and other O& �. public records of the district. No matters other than those on the agenda shall be finally P6 ,,e, acted upon by the board, provided that matters deemed to be w� G of an urgent nature by a majority of the board, with an ex- �+'� planation stated as to the urgency, may be acted upon. �G / 1. 40 Order of Business. The order of business, which shall not be departed from except by consent of the majority of the board, shall be as follows : 1,. Roll call 2 Approval,-`of minutes of previous meeting AUinished ia orders of the day and public hearings s yutions and ordinances `f L nished business PJ usiness n communications c mmunications msurnme t 1. 41 Roll Call . Before proceeding with the business of the board, the secretary shall call the roll of the board of directors, and the names of those present shall be entered in the minutes. 1. 42 Approval of Minutes of Previous Meeting. Unless the reading of the minutes of a board meeting is requested by a majority of the board, such minutes may be approved without reading, provided that the secretary has previously furnish*d each ` member of the board with a copy. _Q 0, 1. 46 4 When a regular me ing is adjourned be- v la� fore the com��--et��of agenda, a unfinished items will be listed unders ^business on the next regular board meeting agenda, unless otherwise designated by a majority of the board. 1. 48 The secretary is authorized to receive and open all mail addressed to the board of directors . Any written communication addressed to the board of directors shall be reproduced and distributed to the board. Rules of Procedure Page four Any member of the board may place such written communication on the agenda for action by the board. 1. 49 Oral Communications. Taxpayers or residents of the district or their authorized legal representatives may address the board by oral communications on any matters concerning the affairs of the district. 1. 497 Claims.9 No claim against the district shall paid unless the same shall be first approved by a majority�o the board at a meeting thereof. Payment of employees' salaries and fringe benefits and other recurring claims may be authorized by the board on an annual basis. 1. 50 Preparation ,O-f-,Zinutes. Minutes of board meetings shall be kept by theg,966letary. The secretary shall make a record together with sense minutes of such business as was actually passed upon by a vote of the directors. A record shall be made of the names and addresses of persons addressing the board, the subject matter to which their remarks related and whether they spoke in support or in opposition to such matter.' The secretary shall cause a copy of the minutes to be forwarded to each board member within three days following the board meeting. 1. 80 Board Action. A majority vote of a quorum present at the meeting shall be sufficient for the taking of board action or the conduct of business except where action is required to be taken by a "majority of the board" , a "majority of the members of the board" , or language of similar import.10 All legislative action of the board of directors shall be taken by ordinance or resolution. The ayes and noes shall be taken upon the passage of all ordinances or resolutions , and entered into the minutes of the board. An ordinance or resolution shall not be passed or become ef- fective without the affirmative vote of at least a majority of the members of the board. The enacting clause of all ordinances passed by the board shall be in these words: "Be it ordained by the Board of Directors of the Midpeninsula Regional Park District" . All ordinances and resolutions shall be signed by the presi- dent of the board and attested by the board secretary, and all ordinances shall be published once within 30 days after adop- tion in a newspaper of general circulation printed, published and circulated in the district. 9. Public Resources Code section 5553. 10. Public Resources Code section 5547 . Rules of Procedure Page five 1. 90 Compensation of Directors and Payment of Expenses. 11 Members of the board shall receive fifty dollars ($50) for each attend- ance at board meetings. They shall not receive any other com- pensation, and a director shall not receive pay for any more than two meetings in any one calendar month. Members of the board may be allowed actual necessary travel- ing and incidental expenses incurred in the performance of official business of the district as approved by the board. 1. 93 Financial Instrument Signatories. (a) The authorized signatories to checks, warrants, withdrawal applications and Santa Clara County claim forms of the Midpeninsula Regional Park District in amounts less than $50, 000 shall be those of any two of the following three officers: (i) the Treasurer, (ii) the General Manager and (iii) the Administrative Secretary. (b) The authorized signatories to checks, warrants, withdrawal applications and Santa Clara County claim forms of the Midpeninsula Regional Park District in amounts of $50, 000• or greater shall be the following officers: (i) the Treas- urer or in his (her) stead the President, and (ii) the General Manager or in his (her) stead the Administrative Secretary. 11. Public Resources Code sections 5536 and 5536. 5. map, AfFAI- dopted 1/30/73, Resolution 73-2 &W Amended 6/27/73, Resolution 73-24 • Amended 7/24/74 , Resolution 74-17 Amended 8/14/74 , Resolution 74-19 September 3, 1974 t (Meeting 75-2, Agenda item Nos. 6 & 7) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM January 16, 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Resolutions Changing Signatories Authorized to Sign Financial Instruments (Wells Fargo Bank and Santa Clara County) At its January 8, 1975 meeting, the Board of Directors held its annual election for new officers. Since there are now two different people holding the offices of President and Treasurer, it is necessary to approve the attached two reso- lutions to advise the appropriate institutions of this change. HG:acc I i RFS(XJ1io \ AU1110RI7,ING SRINING AND ENDORSING CI I F CKS A N 1) 0111E R I N s'r R U%I F NTS Resolution No. 75-2 RESOLVED, that U1.1"S FAR(zo BANK, N.A. be, and it is hereby %clected as a Depositary of the funds of this Organ- ization, and ,at --President ---- -and m�.--Secretary--- I---..- ------ -.---- of this(),Itloization TITLE TITLE be and they are authorized to establish such account, and that checks or drafts withdrawing said funds may be signed X X Xxx &X,4MM:�M�M�.X-XX-X,,XN,XIXXX,X,X as authorized in Ordin- ance No. 74-1 (attached hereto) . NAME TITLE 1. Katherine Duffy President PLEASE 2. Nonette Hanko Treasurer TYPE OR Herbert Grench General Manager PRINT 3. NAMES AND 4. Anne Cathcart Crosley Admin. Secretary TITLES 5. FURTHER RF_',0LVFD,that 'A ELLS FARGO BANK, N.A. is authorized to honor and pay any and all checks and drafts of this Organization signed as provided herein, whether or not payable to the person or persons signing them; and that checks, drafts, bills otexchange, and other evidences of indebtedness may be endorsed for deposit to the account of this Organization by any of the foregoing or by any other employee or agent of this Organization,and may be endorsed in writing or by stamp and with or without the designation of the person so endorsing. FURTHER RESOLVED, that the authority hereby conferred shall remain in force until written notice of the revocation thereof by the Board of this Organization shall have been received by said depositary at the office at which the account is kept,and that the certification of the secretary or an assistant secretary as to the continuing authority of this resolu- tion and the persons authorized to sign and their signatures, shall be binding upon this Organization. I HEREBY certify that the foregoing is a true and correct ea �of a resolution adopted by the governing Board of this organization at a meeting of said Board regularly held on the and that said resolution is still in full force and effect. I FURTHER certify that the signatures appearing on the reverse side of this card are the signatures of the persons authorized to sign for and on behalf of this organization. WITNESS my hand and the seal of this organization this-22nd day of� January 75 19 — This resolution supersedes Resolution No. 74-20. President SECRETARY SEAL MIDPENINSULA REGIONAL PARK DISTRICT NAME O_FO461NIZATION (FOR LODGE OR ASSOCIATION ONLY) WE CERTIFY TO THE CORRECTNESS OF THE FOREGOING INFORMATION. __ t6 RETIRING OF WiR TITLE RETIRING OFFICER TITLE 'TCE RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL PARK DISTRICT ESTAB- LISHING FINANCIAL INSTRUMENT SIGNATORIES OF THE DISTRICT FOR SANTA CLARA COUNTY ACCOUNTS WHEREAS, the Midpeninsula Regional Park District has previously furnished the Director of Finance of Santa Clara County with copies of its Ordinance No. 74-1 adopted August 14, 1974 , and of its Resolution No. 74-19 adopted August 14 , 1974, providing authorization for signatories authorized to make disbursements on behalf of the District, and WHEREAS, the persons holding said offices have changed, and the District wishes to provide current informa- tion with respect thereto, NOW, THEREFORE, the Board of Directors of the Midpen- insula Regional Park District does resolve as follows: Section 1. The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County is authorized to make disbursements in an amount less than $50, 000. 00 on behalf of the District based thereon: Administrative Treasurer General Manager Secretary Nonette Hanko Herbert Grench Anne Cathcart Crosley Section 2. The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County is authorized to make disbursements in an amount of $50, 000. 00 or greater on behalf of the District based thereon: President General Manager Katherine Duffy Herbert Grench Treasurer Administrative Secretary Nonette Hanko Anne Cathcart Crosley C-75-2 January 22 , 1975 Meeting 75-2 REVISED MIDPENINSULA REGIONAL PARK DISTRICT C L A I M S # Amount Name Description 827* $276,872. 00 Western Title- Guarantee Land purchase 872 378. 51 Orchard Supply Hardware Field tools & supplies 873 256.00 Xerox Corporation Duplicating 874 16.50 Merle Anderson San Jose Mercury subscription 875 20.00 State of California EIR Monitor 876 165 .75 Jon Olson Mileage $153.75 Meal conferences 12.00 877 12 .35 J. George Mileage 878 3. 50 International Independ- ence Institute Book 871 3 * 18 Valley Oak Bookstore Book 880 45.35 Ed Jaynes Mileage $34.35 Meal conference 4.50 Duplicating 6 .50 881 8. 00 H. Grench Meal conference 882 116. 70 Anne Crosley Educational Assistance Reimbursement 883 20. 00 National Recreation & Subscription Park Association 884 24- 60 Kay Duffy Telephone $23.00 Postage 1.60 815 585. 00 Flinn, Gray & Insurance Herterich *Paid from escrow dated 12/18/74 in accordance with Board authorization; inadvertently omitted from December 11, 1974 , claims. MIDPENINSULA RE-GIO14AL PA RK DISTRICT C L A I M S i # Amount Name Description (continued) 886 $ 48.00 Sierra Trucking Subscription: San Jose News 887 95.00 Western Title Guaranty Litigation Guarantee Company 888 188 . 58 Valley Reproduction Maps Services 889 30.85 Young & Associates Office supplies 890 22. 57 C. Harrington Office supplies $20.87 Telephone 1.70 891 78 . 28 Petty Cash Meal conferences $50.81 Office supplies 28.47 Credit postage (1.00 M-75-18 AL r. MIDPENINSULA REGIONAL PARK DISTRICT January 16 , 1975 To: Board of Directors From: John Melton, Controller Subject: Financial Statements, 7/1/74-12/31/74 Attached is MRPD ' s statement of revenue and expenditures for the first half of the 1974-75 fiscal year. Also attached is the District' s balance sheet as of December 31, 1974 . Excluding gifts, revenue for the first half totaled $1,005,000 , 2 . 5% greater than anticipated. Expenditures, also excluding gifts, totaled $448 ,000, which was 32% less than budgeted for the first half. Of particular note is the fact that during the first half FY1974-75 the District has invested $1,500 ,000 in open space land of which $300,000 was by means of gifts of land to the District. JM/nak attach. STATEMENT OF REVENUE AND EXPENDITURES 7/l/74-12/31/74 Revenue: General property taxes $ 887 ,334 Gifts 300 ,000 Business inventory tax relief 63,734 Homeowners property tax relief 18 ,102 Interest 36 ,063 Miscellaneous 15 $1,305 ,248 Expenditures: Salaries $ 39 ,810 Employee benefits 5,362 Directors ' fees 2 ,700 Election expenses 11,737 Legal counsel 9 ,538 Other professional services 5,043 Printing and duplicating 5 ,189 Rent 2,916 Transportation, conferences and meetings 2 ,823 Office supplies and equipment 1,447 Telephone and postage 1,158 Books, maps , subscriptions, dues and memberships 933 Field tools, equipment and supplies 187 All other 537 Subtotal: operating expenses $ 89 ,380 Land 657 ,971 Equipment 821 Subtotal: fixed assets $ 658 ,792 Total expenditures $ 748 ,172 I BALANCE SHEET December 31, 1974 ASSETS General I General Fund Fixed Assets Cash: Wells Fargo Bank $ 2 ,154 Santa Clara County 1,729 , 616 Petty Cash 75 �,731,845 Prepaid Expenses and Deposits $ 725 Land $1,501,429 Equipment 11,756 $1,732 ,570 $1,513,185 LIABILITIES, RESERVE AND FUND BALANCES Liabilities: Accounts Payable $ 4 ,360 Notes Payable $ 843,458 Fund Balances: Invested in general fixed assets 669 ►727 Fund balance 1,728 ,210 $1,732 ,570 $1,513,185 i C-75-2 January 22 , 1975 Meeting 75-2 MIDPENINSULA REGIONAL PARK DISTRICT C L A I M S Amount Name Description 827* $276,872. 00 Western Title Guarantee Land purchase 872 378. 51 Orchard Supply Hardware Field tools & supplies 873 256 .00 Xerox Corporation Duplicating 874 16.50 Merle Anderson San Jose Mercury subscription 875 20.00 State of California EIR Monitor 876 84 .15 Jon Olson Mileage 877 12. 35 J. George Mileage 878 3 . 50 International Independ- ence Institute Book 879 3 .98 Valley Oak Bookstore Book Y 880 45.35 Ed Jaynes Mileage $34 .35 Meal conference 4 .50 ' Duplicating 6 .50 ' 881 8 . 00 H. Grench Meal conference I *Paid from escrow dated 12/18/74 in accordance with Board authorization; inadvertently omitted from December 11, 1974 , claims. C-75-2 January 2 �1975 Meeting 71-2, REVISED MIDPENINSULA REGIONAL PARK DISTRICT C L A I M S # Amount Name Description 827* $276,872. 00 Western Title- Guarantee Land purchase 872 378- 51 Orchard Supply Hardware Field tools & supplies 873 256.00 Xerox Corporation Duplicating 874 16.50 Merle Anderson San Jose Mercury subscription 875 20. 00 State of California EIR Monitor 876 165 .75 Jon Olson Mileage $153 .75 Meal conferences 12.00 877 12. 35 J. George Mileage 878 3 . 50 International Independ- ence Institute Book 879 3 .98 Valley Oak Bookstore Book 880 45.35 Ed Jaynes Mileage $34 . 35 Meal conference 4 .50 Duplicating 6.50 881 8.00 H. Grench Meal conference 882 116- 70 Anne Crosley Educational Assistance Reimbursement 883 20. 00 National Recreation & Subscription Park Association 884 24.60 Kay Duffy Telephone $23.00 Postage 1. 60 885 585. 00 Flinn, Gray & Insurance Herterich *Paid from escrow dated 12/18/74 in accordance with Board authorization; inadvertently omitted from December 11, 1974 , claims. MIDPENINSULA REGIONAL PARK DISTRICT C L A I M S # Amount Name Description (continued) 886 $ 48 .00 Sierra Trucking Subscription: San Jose News 887 95.00 Western Title Guaranty Litigation Guarantee Company 888 188 .58 Valley Reproduction Maps Services 889 30.85 Young & Associates Office supplies 890 22.57 C. Harrington Office supplies $20.87 Telephone 1.70 891 78 .28 Petty Cash Meal conferences $50.81 Office supplies 28 . 47 Credit postage (1.00