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HomeMy Public PortalAbout2000/02/10 The Agenda Meeting of the Mayor and Council of the Borough of Carteret preceding the Regular Meeting February 17, 2000 was held on February 10, 2000 7:00 P.M., Council Office Municipal Building 61 Cooke Avenue, Carteret, New Jersey. The following were noted present: Mayor James A. Failace Councilmember Patrick Crilley " James O'Brien " Janet Santoro " Buddy Sohayda " Remy Quinones Noted absent was Borough Attorney Craig Coughlin and Councilmember Jack Fazekas. Also noted present was Business Administrator Nicholas Goldsack and Douglas Walsh, Esq. representing Craig Coughlin. Mailed to the Home News & Tribune, The Star Ledger and Posted on the bulletin board on February 4, 2000. Middlesex County Sheard Services Freeholder Polas, Donna Rendero. Freeholder Polas stated Donna could not be here tonight. He will pass around a few brochures, which will outline his program. In 1998 as a newly elected Freeholder, he decided, as one of the initiatives I would like to see that the County could move ahead on, is how he can work with Municipalities to save money. Obviously this is a concern for every Governing Body to work very hard on these types of tasks here in your community. But, before he goes on he compliments us on the new facility that he just drove by on the way here, the New Library and Senior Center soon to be open. He congratulates everyone, he says it is a beautiful facility and wishes everyone the best of luck with it. Freeholder Pol as goes on to say it is not easy tasks to run a local Municipality. It is a difficult position to be in and he sees the role of the County as being a resource in trying to give assistance to Municipalities. In 1998 he made a representation to the Freeholder Board that we should be involved in creating a cooperative purchasing program to assist Municipalities in sharing services and sharing their buying power and using the buying power of bulk purchasing to try to reduce costs for Municipalities. Well a concept, although not new, was certainly new to Middlesex County because it had not been done before. But with the support of the Freeholder board in 1998, toward the latter part of it. The Middlesex County Cooperative Purchasing Program was born. Resolutions of support and letters of interest circulated to Municipalities and at that point (18) eighteen towns in the County signed up with an expressed interest in participating in this bulk purchasing buying power program. FEBRUARY 10,2000 AGENDA MEETING FEBRUARY 10, 2001 PRESENT ABSENT STATEMENT OF MEETING NOTICE TO ADDRESS GOVERNING BODY:Freeholder Polas 1. I know it will be a successful program and compliments to the Governing Body here for taking the time to participate in that program which hopefully will save you money and how you operate your local utilities. The other thing that we have done and this really goes toward the larger capital purchase item. When we think of heavy equipment, motors, dump trucks, senior citizen's buses equipment such as that. Those are large ticket items for any town. Many Municipalities participate in the Middlesex County Improvement Authority lease purchase program, which is a way of financing large purchases like that. What we have done is tailored this program so that if you wanted to buy, and again I'll do buy way of example the County purchases probably six or eight dump trucks a year to use on our highways and bridges for snow removal etc. What we will do we is make the bid specifications for those dump trucks available to every town. If a Municipality wants to buy a dump truck similar in style to what the County purchases we will buy seven (7) dump trucks or (10) ten dump trucks instead of (5) five. You will get the benefit of that buying power and we will time it such that you can buy it under the County Improvement Authority lease purchase program if you choose to do so. You will have no obligation to do it that way if you want to bond for it or pay cash for it. However you want to finance it is your decision. But we will make that available to you. The goal here ladies and Gentleman is trying to make that program as t1exible as we can. Give you as many options and resources as we can but not obligate you in anyway. You can participate in as little or as much as you like. You can enter and exit at any time and in many instances in many of these items there won't by any minimal purchase amount. You will just get the benefit of whatever the price is that the County is buying. The only place is that there may be some minimums would be the electricity, obviously and maybe with certain fuel oils or salt and so forth where it's being delivered directly. But as an example the County each year goes out and buys janitorial supplies in bulk at a certain price. You can take advantage of that if you elected to do so without saying. You need a minimum quantity of certain products and janitorial supplies that should not be overlooked that happens to be a very expensive part as I'm sure that everyone knows at this table of the operations of local government. So there are ways to save everything from nickels and dimes to significant dollars. It will only be based on how much you like to participate. How beneficial the County can be to you in its pricing system. Our goal is to make this as simple as we can and to give communities opportunity because we know every town is different and has different needs to try to make it as t1exible as we possible can for your participation. We will also have an ongoing newsletter. We will be blast faxing new information each week about new commodities and things we are buying. As an example, which is mentioned earlier tonight with your Business Administrator, one thing was suggested that was not on our list. This is not etched in stone, so if you take this opportunity to read it over and you would like to suggest other items you like us to purchase or be involved with the skies the limit as far as what the program can offer as long as we are helping the towns that's the bottom line in our offer. I do not want to take up too much of your time, but I'll be happy to answer any questions you may have. FEBRUARY 10,2000 AGENDA MEETING DISCUSSION CONT'D 3. Freeholder Polas said correct. Councilmember Crilley went on to say, you know if you have a stock pile of (inaudible) and we passed that day we would not be able to say we need (inaudible) we could only do while your going out to bid. Freeholder Polas answered that's correct and some of the dates that you see on there have kind of expired, in another words have passed them already. Because as you know the County, unlike the Borough is buying things all during the course of the year. We are at the point now we are ready to move ahead. Any date that we have passed you would be eligible at the next buying cycle, which would be of April of next year, if we already passed it for this year. But we are trying to keep this as up to date as possible and we would get information out to you as I said weekly and all you need to do is return to us what your requirements are. We also included in the packet a little interest form it's on the last page on the left side. You can take your time and at your convenience list maybe some priority items that you would like to look at and we would be happy to look at that with you. Councilmember Crilley stated that an item such as previous employment physical we have contracted an outside service for that now we are already on your list, does that mean we are on your list. Freeholder Polas said that's a good question what we can do is find out from out purchasing agent if the provider is willing in that particular type of situation perhaps some others to offer those prices to current members. It's a good question. I will find that out and get back to you on that. And if we are able to do that by all means we will give you the information and you can go immediately to that provider. Thank you very much and if you have any questions you can give me a call at any time. Eric Betz started with Municipal projectlLibrary Senior Citizen's Center. A traffic consultant's development plans for proper plans for closure of Cooke Avenue that complies with NJDOT and MUTCD standards. The equipment and signage was purchased installed by the Borough by last Friday. A Library meeting is held Tuesday, February 8th attended by representatives of the Borough. The General Contractors Serenity Group discussing the remaining work items. The next project is scheduled for work items is Thursday, February 17th. Mayor Failace asked what about the cost of the equipment. Councilmember Santoro asked for the road closure? That was purchase order (44) forty-four. What we are doing is we are to purchase it and go back afterwards and try to resolve that with the contractor. Eric Betz is inaudible. Councilmember Crilley asked is the traffic consulting fees aren't $4400. Councilmember Santoro said that is for the equipment. FEBRUARY 10, 2000 AGENDA lotEETING DISCUSSION CONT'D TO ADDRESS GOVERNING BODY: Eric Betz-Library Pro 5. Sports Recreation Facility - On site meeting with representatives from our office, the Building and Maintenance and Parks Department and plumbing contractors conducted earlier this week. A quotation for the work to replace the un-insulated gas hot water heater in the ceiling of the bathroom, with a t100r the electric hot water heater was received. Based on the attached quotations for $3900.00 we recommend that the Borough establish the budget for this work in the amount of $4500.00 in the event there are any minor changes are required during the implementation. Our office will solicit two additional (2) quotations and the results shall be presented to the Borough for consideration. Councilmember Santoro said do you see why I understand why that's being done that way. Mayor Failace said we brought that up. Councilmember Santoro said okay. Eric Betz continued to say in addition the roof of the Recreation Center continues to leak following the repairs made by the contractor in June 1998. According to Borough Files for this project the contractor had a two year maintenance period on the roof which will expire as of June 12, 1999. The roof is under a ten (10) year manufacturers' warranty as long as it is certified by the manufacturer upon its completion. Our office has contacted the general contractor Abbott Contracting; to obtain manufacturing and/or warranty information in an effort to have a representative investigate and repair leaks. In discussion with the contractor, Abbott has indicated during previous investigations of the leaks it was determined that they originated from the construction joint between the high and low roofs in a temperature variations causes the caulking to displace allowing water underneath the t1ashing. The contractor claims that the roof is intact with no defect in the roofing material. We are going to coordinate roof inspection by the manufacturer and upon recei ving the information by the general contractor. Councilmember Santoro asked on the Sports Complex, did we ever follow up whether any of those items were eliminated off the "C.O." issues from Killam. Remember there were outstanding issues? Right, we gave you the copy, I have their letter from October. Nicholas Goldsack said I think Tony Neibert went to take a look at it. He is supposed to be here tonight. I'll ask him. Eric Betz is (inaudible) Noted present is Tony Neibert, Construction Official. Nicholas Goldsack, Business Administrator asked Tony Neibert, the Recreation Building as far as the original requirements with the building as far as the C.O. Aren't' there certain elements that were resolved with the water and the drainage coming off of that (inaudible) two (2) issues? Tony Neibert stated that there are two (2) issues. One dealt with the receptacles and the other dealt with drainage. FEBRUARY 10,2000 AGENDA MEETING SPORTS RECREATION FACILITY- Eric Betz DISCUSSION CONT'D 7. Council member Crilley asked how much was it last year? Eric Betz answered it was slightly higher, it was about 144 (inaudible) with our recommendations we use this contract primarily for emergencies sewer repairs instead of general sewer maintenance items. There are slightly elevated prices in the contract of this nature. Accordingly, it would be more cost effective to develop a list of non-emergency maintenance items. This can be bid under separate sewer infrastructure maintenance contract (inaudible) sometimes used on maintenance items which is slightly more cost effective to put lot of maintenance items together and go out to bid with that. That would fall under that scenario. Eric Betz continued so say the Borough has received a Fiscal Year 2000 Transportation Trust Fund allotment in the amount of $160,000.00, which is attached. The estimated construction cost associated with the project that was submitted in the funding application was approximately $196,000. This amount included a construction inspection & materials testing budget of $17,800. Which is the allowable 10% of the construction cost ($178,000.) On past NJDOT Trust Fund projects, the Borough has opted to allocate the entire Grant allotment for construction and to allocate separate Borough funds for engineering design and services during construction in an effort to improve more roadways. To assist the Borough in adoption of the required ordinance appropriating funds for this project, we have estimated the total project cost to be $214,400. The estimated total project cost which includes a lump sum budge of $14,200 for Engineering Design, a reimbursable budget $17,800 for Engineering Inspection and Materials Testing and a lump sum budge of $4,400 for Construction Administration and Coordination with the NJDOT. Since the estimated construction cost is approximately $18,000 higher than the Grant allotment, this amount is also included in the total project cost. In summary, based upon the Grant allotment $160,000 and the estimated total project $214,400. the Borough should budget approximately $54,400 from the capital budget for this improvement. Councilmember Santoro said she has a question on roads. I don't know if this falls under you, the Turnpike or the County. The light, if you are coming down from West Carteret, by the light and you are turning on by the Turnpike. That road is depressed in that area. Are you aware of it? Mayor Failace said that's a County road. Councilmember Santoro said when Eric is here they will go over the meeting for the Library. It is a possibility that we might be able within the next two weeks, I would say. He said the 18th, but possibly within the next two weeks a lot of the items being completed enough to go for the "CO". Just so you know by next weeks meeting. We'll have a better idea. Also we are going to address the lights for that parking lot. Eric Betz said yes, the temporary lights. The contract is given today. (inaudible) Spotlights in the parking lot that eluminate through the parking area. Councilmember Santoro said so that's not the safety issue. Eric Betz said correct. FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONTINUED FISCAL YEAR 2000 TRANSPORTATION TRUST FUND ALLOTMENT-Eric Betz 9. Nicholas Goldsack said why don't we do a Resolution. Mayor Failace said well, their meeting is Tuesday to vote on it. Councilmember Crilley asked what are they voting on Tuesday? Mayor Failace said on their transfer station. Councilmember Crilley said they going to vote in it Tuesday? Mayor Failace said I don't know if they are or not? Janet is saying there is a meeting Tuesday. We can find out whether they are voting on it or not. Council member Santoro said they have a preliminary Monday. They have a preliminary beforehand they call it preliminary. I image it is the Agenda at 6 o'clock. 7 o'clock is their meeting. Mayor Failace said no, but I saying don't know. I'll be surprised if it is on Tuesday. Councilmember Santoro said we don't know what's under the discussion. It has to be coming up soon. They're speaking about it. Just so we're aware because I understand the time, unless we can do it at 7:30. What time are we setting ours for. Mayor Failace said 70'clock. Councilmember Crilley said can't we do our Budget on Wednesday night. Mayor Failace said no Jim is not available Wednesday, we need him he is the head of Finance. Well we have to have it Tuesday, then we could see if we could work something out. Councilmember Quinones said well I sure the garbage issue will be on going. Mayor Failace said I think she talking about a vote on it if there is a possible vote on it Tuesday night. Councilmember Santoro said I just thought it would be good opportunity to speak up. Mayor Failace it doesn't seem to me that there would be a vote on it. But we could find out. Councilmember O'Brien said we can call the Clerk's office Monday. Councilmember Crilley said why couldn't we do the Resolution tonight in opposition of. She can word it and type it, but we could verbally pass a Resolution. Councilmember Santoro said I think it would be even benefit to sit down and speak with them more than voicing and opposition more or less you want to be able and sit down and voice your concerns. Mayor Failace said he agrees. I'm not disagreeing with you, I just don't know... .we did want for transfer stations in New Jersey. Taking New York garbage. FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONTINUED 11. THP, Inc. - Request for additional appropriation, $3529.72. Re: Housing and Fair Share Plan. Mayor Failace asked last year is that what we did with Clarkin? Kathleen Barney, Municipal Clerk said yes I said everything over to him and he is reviewing it and he will get back to me. Mayor Failace said ok, so this is on hold then? Kathleen Barney, Municipal Clerk said unless he tells me it's fine to put on, then I'll put the resolution on. NJ Department of Personnel - Certification of Eligibles for Appointment, Sr. Building Maintenance Worker: Provisional - Jason Abello. Date of Disposition 5/10/00. Allied Risk Services - Request for payment of claim, Re: Kolibas. Mayor Failace said that is for Closed Session. Kathleen Barney said John Riggio had an accident while on Borough Business and is requesting that the Borough reimburses or makes payment. Mayor Failace asked what happened. Kathleen M. Bamey, Municipal Clerk said he went down to Trenton. Councilmember Crilley said the only problem is he did not file a police report. Councilmember Quinones asked what happened. Councilmember Crilley said he was down in Trenton. He was at a stop sign, someone side swiped him and took off. But he never filed a police report. That's the only problem. Mayor Failace asked is it necessary to have that? Unidentified person said I don't know what the Council policy is. You can certainly require it. It's up to the Council to decide. Mayor Failace asked did you talk to him. Council member Crilley said yes I did. We all trust John Riggio, there's no question about that. But the only thing is you open Pandora's box here, people submitting bills for things without following procedure. I want to reimburse John the money because he was on Borough Business I have no problem with that because I trust John. But the next person who comes in and has a bill for whatever reason doesn't have the proper procedure. What do we do? We are opening a Pandora's box. FEBRUARY 10, 2000 AGENDA MEETING MATTERS FOR DISCUSSION JOHN RIGGIO- Accident 13. Mayor Failace said I guess no body is signing anything, leave it on. Put it on. Councilmember O'Brien said before you put it on make sure there is not a current policy in its place. Municipal Clerk Kathleen Barney said there is nothing. Mayor Failace said I'm sure there isn't James. Councilmember O'Brien said we'd have to put something together for the next meeting. Councilmember Crilley said didn't Craig Coughlin put something out for people to fill out forms in case of accidents, didn't Craig give you something? Municipal Clerk Kathleen M. Barney said I don't if it is for car accidents. Business Administrator Nicholas Goldsack said I think it is for injuries. Mayor Failace and Kathleen Barney both said it is for injuries. Councilmember Crilley said for insurance claims. Business Administrator Nicholas Goldsack said it is for injuries. Councilmember Crilley said no, for insurance claims on the policies for Borough vehicles primarily, but vehicles. Absolutely absolutely, we put a form in the Clerk's office to be filed. Mayor Failace said did we issue a letter to all the Borough Employees. Councilmember Crilley laughed and said I have no idea. Bailey Refrigeration Co., Inc. Requesting Change Order, $5742.05, Re: Resolution #99-382, Borough Hall Furnace Replacement. Municipal Clerk Kathleen Barney, said that was for the replacement with the furnace it was $24,675. Councilmember Santoro asked what did we do last week? W asn 't there a change last week? Mayor Failace said is this a change? Nicholas Goldsack said I don't consider this a change. Municipal Clerk Kathleen Barney said it was $24675.and now there is another $5000 something. FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONTINUED BAILEY REFRIGERATION Councilmember Crilley said 50 cents couldn't do it. It's over 20 percent purchase. 15. As you may know one of them is in the academy now, one of them is out of the academy as a result of an automobile accident injury sustained. If those two (2) officers were to successfully complete the academy, their positions on the chart would turn from red to black indicating permanent positions. Councilmember Crilley asked so there're not a part of that (49) forty-nine right now? Police Director Elg said they would be part of the number (49) forty-nine on the other sheet. Councilmembers Crilley and Santoro both asked they are already in there? Because you had them listed in red. Police Director Elg said right. Only because that number may change if they weren't to successfully complete the academy. They are the only two officers that we have currently in training status. In that affect being actually looking for three additional hires to bring you authorized strength from (49) forty-nine from where it is today to (52) fifty-two. They would be place in the areas that you see on the organizational chart there. In addition last year the Council at that time had said proceed on another full time relief dispatcher as part of the reorganization of the department with the police officers on the street and just hire more dispatchers or have dispatchers work overtime when necessary. We did an internal posting and word of mouth, which got three applicants. Two (2) showed up for interviews of the three (3), both were disqualified. We then did a posting on the paper, we didn't get a large of a turn out as we had hoped. So I also asked under the dispatcher area that the Council give consideration to either a one-time temporary or a permanent consideration of being allowed to go outside the Borough for applicants for the position of dispatcher. The problem is we got quite a few from outside the Borough, some that even were trained, but currently the Ordinance reads that we have to hire a Carteret resident. Councilmember Quinones said Chris why don't you tell the Council where you are in terms of background checks and some of things you've done with the current list of applicants. Police Director Chris Elg said we took the current Civil Service list for the position of Police Officer and went down the first (8) eight names and started doing background investigations on them. Two (2) so far have declined positions so far with this department as they accepted employment elsewhere. Left us with (6) six, we then with three (3) more down the list for a total of (9) nine possible, and out of the nine (9) possible at this point we widdled that down a few more as a result of background investigations. The background investigations are complete they are currently sitting on my desk now. Waiting for a directive from the Council to go ahead and hire which we immediate proceed to the next part which is interviews. But I would anticipate between the next of the process that has to be completed that we hope to have additional candidates ready for the academy within a month. Councilmember Santoro asked are there any on the (6) six remaining names that had been through the academy that wouldn't have to go through the academy. FEBRUARY 10, 2000 AGENDA MEETING POLICE DIRECTOR Chris Elg 17. Mayor Failace said that certainly answers it for me, but I'm waiting for him to finish though. Then let me say this I certainly won't dwell into this or go into this in detail in public because I believe this is an issue for closed session, but it's something we have talked about, I don't want to put you on the spot. I think you know where I'm coming from. We have talked about this in the past. Certainly there is going to be a need for more police officers on the street. Can we do this with a change in schedule without hiring police officers? Police Director Elg said well there are certainly other schedules that would ploy currently more than six (6) officers at a particular time. Certainly the Council knows that it is a contractual item and I think that's one of the issues being dealt with on that end. Mayor Failace said I understand that, I certainly will discuss this in closed sessions. But, my questions is... Police Director Elg said I think there are a couple of schedule that if we implemented them, would place more of them on the street and other if we allow them to be implemented would probably reduce a number of officers on the street. Council member Quinones said I think before we leave here tonight, every member of this Council is going to have to come to a decision one way or another at least start to give this some serious thought. I tell you where I'm coming from. Certainly you guys weren't on the Council last year, but there is no doubt you know about the whole issue with the scheduled change and what the real sore spot that has been. But the bottom line is this, I not the Director and the Director (inaudible). I asked them for the creation of a special union and I was told that could not be done because we don't have enough officers the way the schedule is currently set right now. And I think that is absolutely unacceptable. Unacceptable. I've also been told that I can not have an officer deployed to assist a Senior Citizen's crossing the street when they're leaving there buildings, because we may not have officer's available to do that. That is unacceptable. So the bottom line is we are going to sit here and discuss whether we are going to hire (3) three cops, (10) cops, (50) fifty auxiliary cops, I really don't care, but the bottom line is something has to be done about this and if it's not going to be about hiring all these people then we are going to change the schedule. Councilmember Crilley said I would like to see an alternate schedule of Manpowering. Borough Attorney Craig Coughlin was noted present at 8:05 p.m. Police Director Elg said I think that direction has been given to the individual currently negotiating with the PBA and the Bargaining Units. Whether we like it or not it is a contractual item. Councilmember Crilley said I'm not saying that there going to change the schedule. I want to see an alternate schedule. We will worry about the contractual part when we implement it, if we implement it. FEBRUARY 10, 2000 AGENDA MEETING POLICE DIRECTOR Chris Elg BOROUGH ATTORNEY NOTED PRESENT DISCUSSION CONT'D 19. That's not the case. We had (50) fifty, we lost three, we added (2) two, we are at (49) forty-nine. Police Director Elg said, I stand corrected on that. Councilmember Santoro said Chris, to bring up what Remy had mentioned about additional possibilities for their task force. As it stands right now, the manpower. Police Director Elg said as it stands right now there already two (2) crews. There are two (2) midnight crews that are running short with (5) five individuals on each crew. Now, if (2) two are off on vacation that leaves (3) three. If we take another one from there we would be short and end up creating an overtime situation. Certainly on the days and I know LaPoint is in the audience and he is a shift commander on days, I don't think he could spare somebody on one of his crews. Evenings activities picks up, so we basically be looking at shorting another crews one or two people if we wanted to create a special unit right now. I've heard from the SOA and the PBA as well as the two captains in the department saying that shorting a crew wouldn't be the answer to that. We could do that right now, if the Council wanted to approve an expenditure of overtime of which I would estimate be about $1100.00 dollars a week. Councilmember Santoro asked how much is a new position? Director Elg and Mayor Failace both said at the same time $27 ,000.00 plus benefits. Councilmember Santoro said but at the same token, what would then be the estimate for the next three- (3) years. Mayor Failace said but to think again, not for discussion to be contractual, a scheduled change gives us everything we need manpower wise without an increase in anything else. Councilmember Santoro asked could you get a schedule to change? Mayor Failace said I don't know if we can? Council member Santoro said so then in the mean time this has been going on going about a schedule change it hasn't been able to happen and .... Mayor Failace interrupted and said this is not for discussion now. But I will talk about in close session. Councilmember O'Brien asked when Lt. LaPoint was in the SIU, the Special Investigative Unit. I believe it was originally for three (3) people. Why did they jump to four (4) now. Director Elg said yes, well it is not four (4). There is currently two detectives there. Councilmember O'Brien asked there a recommendation of four (4). Two (2) detectives, two (2) officers. FEBRUARY 10, 2000 AGENDA MEETING POLICE DIRECTOR Chris Elg 21. Well right now I am willing to sacrifice that one person hoping we would get a grant for one that would take care of that. Councilmember Crilley said but even at (52) fifty-two and (53) fifty-three we are only putting (6) six officers, what does that change as far as looking for an officer to be in front of the senior building at 2 o'clock in the afternoon a couple times a week. None of the patrol part is going to change. Police Director Elg said that would come from traffic. That would be the responsibility of the traffic and we would have (2) two people in that unit. So I would expect (7) days week coverage. We would be at every senior citizen's meeting that wants to have an officer there or any others. Council member Quinones asked how would it change the special unit, at least I'm reading it allocating additional people to the detecti ve bureau. Police Director Elg well there would be two police officer assigned to that special unit. So there would be a total of (4) four personnel. Councilmember Quinones said so you included the two (2) were in the academy. Police Director Elg said it is this particular table of organization. Yes. Councilmember Crilley said theses two positions if here, aren't staffed currently. Everyone said no. Councilmember Santoro said is one of these positions, a possible position for putting somebody in one of the schools full time? Police Director Elg said not currently the way it is here. There is a training opportunity coming up that I'm going to have maybe one or two officers (inaudible) to get that training should at some time a schedule change or a certain number of new hires that come about then we could do that. But, we will be prepared to do that but under the current schedule as you see right there. No that wasn't taken off. Councilmember Crilley asked Janet aren't there grant's available for the school side for that? Council member Santoro said I'm not saying the Schoo] asked for this? I have heard.. ... Everyone said Federal Government. Councilmember Santoro said right. Councilmember Crilley said Bayonne just received it this past year. Nicholas Goldsack, Business Administrator said from the school side, from the Board of Education side. FEBRAURY 10, 2000 AGENDA MEETING POLICE DIRECTOR Chris EIg 23. Police Director Elg said I would also just add that we lost number one (1) and two (2) candidates off the list. Certainly there are other departments that are hiring at this time. The longer we take to make our decision to make an offer of employment the further down on the list we have to go. BUSINESS TO BE ADDED: Janet Santoro said one thing that was brought up as a question at the Council Meeting was the shoveling of the sidewalks for certain individuals and we were asking if we had the Ordinance and so many hours, which we probably do. I was just wondering is a few years ago there was a program set up for people who were either seniors or handicapped or homcbound that people help and I was just wondering if we could look into that again. Mayor Failace said okay. Councilmember Crilley asked if the High School was doing that and if they are stj ] doing it. Councilmember Santoro said yes they were doing that but I would need the Jist from the other side. Mayor Failace said we haven't had a real snowstorm in four (4) years. The last time we had the big snowstorm they did help out they did do that. We hadn't had one and that's the bottom line. Councilmember Santoro said the other thing is Nick was approached about Office on Aging. The Community Center. Mayor Failace asked the Disabled or Office on Aging. Councilmember Santoro said aging. Mr. Brewer had mentioned about what is going to happen, because presently the hall that there in underneath the Firehouse is lent out to residents outside the seniors. There are weddings, there's showers. He was asking who is going to take place. Mayor Failace asked are you going to do that with the new.... Councilmember Crj ]ey asked who oversees that, the renting out of... . Mayor Failace and Councilmember Santoro both said he keeps track of it. Councilmember Santoro said what he is asking when they do move are they still allowed some of the things they have plan for already. Are they going to be allowed to finish out, he will stop accepting any further ones, but some people are booked out, tj ] when they say May. Nicholas Goldsack said April, May there is a wedding. FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONT'D BUSINESS TO BE ADDED SHOVELING COMMUNITY CENTER Mayor Failace said I certainly don't think we have any problem with the old one being used. 25. EBRUARY 10, 2000 .GENDA MEETING IISCUSSION ;ONTINUED SCHOOL BOARD LIAISON COMMITTEE 26. Forget about the new one. Why can't they still consider using it at this point until we make a decision? Nicholas Goldsack said the only issue that comes up is the fact the fortunately what happens now although most of the time the individuals that utilize it do clean it up very well. But there are some times where it is not cleaned up and fortunately the seniors that go down there clean it up after the fact. So we are going to deal with that problem. Councilmember Santoro said that has to be looked at to decide what procedure when they move over what you are going to be doing, who's going to have to be in charge and what you want to do. So maybe set a policy, a responsibility for that. Nick we are going to get "Needs Assessment" on each Borough Building that I asked for. Nicholas Goldsack, Business Administrator said absolutely. I think that this is necessary. Since we are in the process of introducing the budget. I think that some point in time we can introduce. We can introduce but also amend, but I think the fact that since there's been so much discussion as far as the buildings, I think what we should do is an overall assessment. Take a look as far as what expenditures if any we want to make and what direction we want to go into. Mayor Failace asked who's doing that? Councilmember Santoro said Nick. Mayor Failace asked he is going to assess the building? Council member Santoro said well he suppose to go out to the personnel and he was going to direct what problem there aware of, what concerns there aware of each building. Mayor Failace said well certainly I appreciate their concerns, but if we are doing an assessment of the buildings we need it from another standpoint. Councilmember Santoro said I think first there might be certain problems. Let's have a starting point of where you are going with these buildings and when Nick comes back and he can assess then if we need to go farther and send people out. Mayor Failace said okay. Councilmember Santoro continued to say School Board, Liaison Committee, we met and there are three (3) dates set. March 7, 2000 at 4 P.M., April 4, 2000 at 9 P.M. and May 2, 2000 at 4P.M. Councilmember O'Brien asked is there any possibility of say 7 P.M. or 6 P.M., because trying to get home from work sometimes I running late with students. Councilmember Crilley asked aren't you on that committee? Mayor Failace said yeah, that's why he would like to be there. Councilmember Santoro said I could ask for 5 P.M. Councilmember O'Brien said if students come looking for me after school I stick around until I'm done with them. Councilmember Santoro asked were you on the committee last year? Councilmember O'Brien said yes. Councilmember Santoro said and how many times did you meet. Councilmember O'Brien asked how many times did you keep asking those four (4) dates. Councilmember Cril1ey said I sent them 1etters, we didn't not meet because it wasn't the Council's fault. Councilmember Santoro asked is 5 P.M. okay? Councilmember O'Brien asked about the Violation at the High School? Councilmember Crilley said they are working on it. Councilmember Santoro said is this, the sewer one they are working on? Nicholas Goldsack said we just received that one today that was just faxed in today. So I don't know if they are or are not working on it. Councilmember Santoro still wants to know is this the violation they are working on? Councilmember Santoro said I think they were aware that they budgeted. They went out for the bids, they came in high they redid that so this is something that has been.... Councilmember Crilley said they attentively gong to do it their recessed in November and for some reason it did not get done. Councilmember Sohayda said the situation we talked about, just about (2) two weeks ago where I thought we could find a building, which would be useful for salt storage for Streets and Roads. Since I'm being told it would be more manageable, cheaper for the Borough and easier to use during a storm. But we have a problem we can't purchase large amounts of salt because of the tarp such as what we use now. This does not in any way expedite getting the salt from here to the truck without it getting hard. So one of the Borough employees, as I was picking up my mail today in Borough Hall, from Janet's department. He showed me his (inaudible)... The height depends on how many cinderblock you want to go up from the ground. It is a dome. It is very useful for what we need and I would like to get three estimates on it. FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONT'D CARTERET HIGH SCHOOL SALT STORAGE 27. 'EBRUARY 10, 2000 .GENDA MEETING )ISCUSSION CONT'D Mayor Failace said you should sit down with Teddy and go over it. Find out if it is feasible over there and come back with the dollar etc. with the Council. Councilmember Sohayda said also I would like to see that fence come down. Nick if you would please find me three (3) companies who sell that? So we have an idea about buying this in a blind situation. >ROSECUTOR'S ;ALARY Councilmember Quinones said I think we all agree last time that we were going to allow (inaudible) wants to discuss the prosecutors adjustment and (inaudible).... Nicholas Goldsack said just a point of information we've included a recommendation as far as the Judge the only information we need as far as the Prosecutor. Councilmember Crilley said whatever the percentage the Judge went up raise the Prosecutor. Mayor Failace said well I thought of putting another Prosecutor on. I think that's something we have to look at. Instead of just one. Councilmember Cril1ey said a part-time Prosecutor. Is there a per-diem rate for hiring a Prosecutor? Borough Attorney Craig Coughlin said it generally depends on what the Prosecutor's getting paid. Informally there is a coverage thing that works out... (Inaudible).... If you added it you would, simple math, one more session you would use the Prosecutors' saJary as a base and work it off from there. Councilmember Crilley asked have you taJked about it whether or not she wants to do it herself or refuse to payor wants to not do it. CounciJmember Quinones said she actually did speak to me about it and said she would be interested in doing the entire session. It is just a question do we want to do that, have a second Prosecutor in case there are sessions she cannot attend. Which does happen from time to time and then they can change with each other. That really is the better issue. Mayor Failace said personally I think that is the better way to go. Councilmember Quinones said that happens a lot and rather then have (inaudible) I like to have the consistency of having two (2) people switching off. Council member Crilley said the Prosecutor doesn't fall under this new ruling with Borough Attorneys.... Mayor Failace and Craig Coughlin said, yes it does. Craig Coughlin, Borough Attorney says specifically does but that's not (inaudible). It's not going to take effect untiJ the end of this year. 28. Councilmember Quinones said but that's something to look at because it going to make Prosecutors more difficult to get. Craig Coughlin said on top of that when I say cont1icts, I mean Prosecutor's are can have cont1ict in that they have represented people they are neighbors or relative of the people. So this flexibility that's inherited having separate Prosecutor's so you could just ship this to a different session. Mayor Failace asked now the Prosecutor gets salary no benefits, the Public Defender gets benefits but little salary. Councilmember Quinones said well assuming.. .(inaudible)... I can call the town people and just confirm.. . (inaudible). .. Mayor Failace said well first of all we have to move forward. I think that the Judge is not a problem, I don't believe. Councilmember Quinones said the real issue is do we want two (2) prosecutors or one (1) and I think it would be more effective. Mayor Failace said again I personally prefer two (2). As far as interchanging is taking over. Mayor Failace said I think we will create another position for another Prosecutor. Borough Attorney Craig Coughlin said we will have to amend the salary ordinance unless it is going to be at the same salary as the other Prosecutor. If you want it to make it the same salary that's fine. Then you have a Prosecutor's salary you don't need to do anything accept appoint somebody to the position by resolution. Borough Attorney Craig Coughlin said the question is do you want have the second Prosecutor to be paid the same salary as the first? If the answer is yes then all we need is a resolution to appoint. You can evenly divide the workload. Adding sessions and dividing. Councilmember Crilley I think we should do it as a per-diem. Figure out what the per-diem rate is ...... Councilmember Quinones said figure out the per diem and establish another salary. If we do it per diem, do you not have to have the ordinance imposed? I would imagine not. Kathleen M. Barney, Municipal Clerk said we would have to have an ordinance in place. Councilmember Quinones said well then figure out per diem. Craig Coughlin, Borough Attorney said to figure out how many sessions they are going to do relative to the number that the Prosecutor does quote on quote and then use the Prosecutor's salary as a base and work a percentage off of that. Does that make sense? Plus you make $10,000 doing six (6) sessions, seven (7) sessions a month. The new Prosecutors will be doing (4) four sessions a month. $5000.00. Mayor Failace and Councilmember Quinones both said okay. FEBRUARY 10, 2000 AGENDA MEETING :D.lšrnjsSÌONlT~ ~ÕN'F1:iN1JÈ¡j"'I()n" :; 29. EBRUARY 10, 2000 GENDA MEETING FFICE OF THE ISABLED - PHONES Council member O'Brien said we want to take care of the phone situation at the Office of the Disabled. Nicholas Goldsack, Business Administrator said yes. :ABLE Councilmember Crilley asked Nicholas Goldsack, T.V. for council meetings. Mayor Failace said that was me. I had to cancel the meeting to go see them. Councilmember Crilley asked who? Mayor Failace replied Comcast. I had to cancel that meeting and I have to reschedule. DRUG POLICY Councilmember Cril1ey said drug policy? Craig Coughlin, Borough Attorney said is with both Brian O'Connor and Director Elg and I haven't heard from any of them. I will follow up on it. Nicholas Goldsack said Councilman Fazekas asked about the Borough already has an established policy.. . (inaudible). ... Nicholas Goldsack continues to says the policy stipulates that for cause as far as having any.... It is only for cause. Craig Coughlin said this is new under random. Councilmember Crilley asked can we have that by the next Agenda Meeting Craig? Craig Coughlin said I would make sure I get comments from everybody. TOWING Craig Coughlin, Borough Attorney said Nick and I met with today with a considerable amount of time with the towers in town with regard to the new towing ordinance that has been ki'cking around. I think we had about a (3) hour discussion. We went through it in terms of just about every aspect of the towing ordinance that one can imagine. I think that we're very appreciative of the fact that the Borough was interested in their input, because they live the ordinance. So, I have taken a number of notes and we'll propose having a revised ordinance and we'll get to them and get to the Council. But, I think we have resolved all the issues. Mayor Failace asked what kind of time frame do you think we have to get this thing........... Craig Coughlin, Borough Attorney said well what's been carved out that its been kicked so long that we are going to come up with a plan to include additional weeks for people who may be on the (99) ninety-nine list and didn't get to tow. 30. That's generally acceptable to everybody. I would invision my getting it out to them by middle of next week because one of the towers is supposed to give me information regarding to language in terms of the equipment and things like that. Mayor Failace asked how many towers showed? Craig Coughlin, Borough Attorney said I think about (12) twelve or (13) thirteen. There was some sediment around the towers that we should rotate this daily rather than weekly and I wanted to get Director Elg's input from that I didn't get a chance to talk to him about it. Craig Coughlin, Borough Attorney continued saying with regard to litigation involving Saperstein. This is about to move forward and I can talk about that more in closed sessions specifically but I proposed that we need to fund that a little bit more with proposed resolutions for Spadoro and Hilsons handling it to increase it by $10,000.00. It gonna start to make some significant movement on that. We have only budgeted $3500.00 for them so far. Craig Coughlin continue saying I had a conversation, thanks to Doug's help, he has a contact, and he is the executive director, chairman of the Turnpike Authority. Mr. McDermott with regard to the question Mr. Lang asked at the last couple of meetings and I told you I was unsatisfied with the fact that nobody would even talk to me. He was very gracious and helpful and indicated that didn't have any specific regulations with regard to the operation of the toll plaza relative to the number of people that were on. He did say that the Turnpike Authority was well aware of the problems that the Borough has and thought that if there was a lack of toll plazas open it was probably to be a temporary staffing dilemma (inaudible)... Councilmember Santoro said it is constant. Craig Coughlin, Borough Attorney said he told me there is no specific regulations. If he found any he would let me know, but he wasn't aware of any regulations with regard with the number of .... Councilmember Santoro asked could we put In a request, possibly to draw attention to it. Craig Coughlin, Borough Attorney, said well I know the Mayor's had another of meetings. He's well aware of the issue. We can certainly bring it to his attention, certainly I'll be happy to send him a letter and do whatever they want. They are aware of the fact that there is a problem at exit 12, he made that abundantly clear. Councilmember Santoro asked he didn't follow up in writing? Mayor Failace said I have talked to Senator Wisniewski doing something, were going to do something for her. I spoke to Congressman Menendez office. FEBRUARY 10, 2000 AGENDA MEETING TOWING CONT'D SAPERSTEIN TURNPIKE AUTHORITY 31. 'EBRUARY 10, 2000 ,GENDA MEETING :URNPIKE .UTHORITY ;ONT'D BOARD OF EDUCATION Violations CONRAIL TIME TRACK SYSTEMS 32. Yesterday I spoke to two (2) Freeholders. Everybody tells me that everybody wants to help us. Council member Santoro said start putting everything in writing. Craig Coughlin said that's fine, I'll be happy to send a letter. They are aware that there is a problem at Exit 12. Mayor Failace said as a matter of fact I have to outline in a letter to Assemblyman Wisniewski. He will present to the Turnpike Authority possible solutions to the problem that we are looking for. You know what our problems are and what we are looking for. I discussed them yesterday and I'll outline them. Craig Coughlin, Borough Attorney said also in regard to the notice of violation while I recognize the Board of Ed is making an attempt to get it resolved, this notice indicates that within five (5) calendar days we should telephone and let them know exactly what we are doing and I have concerns what the impact might be on the consent order that we are attempting to negotiate...(inaudible)...But the fact that they are making and effort is good, but at some point that may not be good enough. Mayor Failace said then they have to move faster. Let's fine them five (5) million dol1ars. Craig Coughlin, Borough Attorney said we don't have the Authority to do that. Councilmember Santoro said why don't you contact them? Craig Coughlin, Borough Attorney said I will. They were noticed. They were copied on that notice. Councilmember Santoro said this was just today? So fol1ow up with a phone call into their Attorney. Craig Coughlin, Borough Attorney said yes and he would speak to Joe. Councilmember Santoro said one of the questions was Conrail. Did you ever speak to Brian? Craig Coughlin, Borough Attorney said I did. Some of that in regards to strategies I would like to talk to him. Nicholas Goldsack, Business Administrator said I have a presentation on time track systems. It is regarding time recorder systems and a tracking system as far as ours. So if the Council so chooses. This one over here provides additional detailed reports and provides some additional information, unfortunately only three made available. Mayor Failace said last year we discussed it and it was about $12,000.00. Nicholas Goldsack, Business Administrator said it was a littJe bit higher then that. Councilmember Crilley said they wanted it just a bit over the threshold. Mayor Failace said there were two that I knew of this one, Times Systems couldn't find anyone to do it that does the hand c1ocks. Nicholas Goldsack, Business Administrator said there are two, I know of an additional one that does the same thing and that's ADP. Mayor Failace said no, I talked to ADP, no forget about it. They are too expensive, forget about it. Councilmember Crilley said if the other one is going to come is cheaper, then we just need the quote. Mayor Failace said but the bid threshold is high now. Councilmember Crilley said do you still have that information from guy we talked to last year? Mayor Failace said we talk to him last week. That's changing it's going up to $25,000.00. Councilmember Crilley asked what happened with the guy from last year? Mayor Failace said it was a year ago, he is not giving us the same bid price. I talked to him already, he needs to revisit and give us another quote. Councilmember Santoro asked.. . (inaudible). .. is there anything we can pick up. Nicholas Goldsack, Business Administrator said no we are still fine-tuning it at this stage. Mayor Failace said I think you talking about the individual, are you talking about Departmental? Departmental, you can get them. Nicholas Goldsack said that's correct. RESOLUTION # 00-60 was introduced by the Mayor and referred to the Council for action. Upon MMS&C, by Councilmembers Quinones and O'Brien FEBRUARY 10, 2000 AGENDA MEETING TIME TRACK SYSTEMS CONT'D RESOLUTION #00-60 Closed Session 3.1. EBRUARY 10, 2000 GENDA MEETING RESOLUTION #00-60 ,DOPTED "RESOLUTION TO GO INTO CLOSED SESSION" was adopted. Upon individual roll call vote Councilmembers Crilley, O'Brien, Santoro, Sohayda, Quinones voted in the affirmative. A.DJOURNED TO CLOSED SESSION At approximately 8:40 p.m., a Closed Session was held. OPEN At approximate]y 9:35 p.m., upon MMS&C, by Council members Quinones and O'Brien and unanimous affirmative vote of the (5) five Councilmembers present this meeting was opened to public. CONSTRUCTION OFFICE Councilmember Crilley said he has a problem with adding another manager in the Construction Department. We pay him quite a few dollars to be the manager of this department as well as Building Code. Councilmember Santoro asked is this for Secretarial? Council member Crilley said no, he wants to make this Eke an office manager. Mayor Failace said not at 37 to 40. Councilmember Crilley said he wants to make an office manager type position. I don't think we need it. We pay him that's his job. He wants to hire a clerk to replace this clerk, fine. Councilmember Santoro asked what's the clerk name? What's the job? Kathleen Barney, Municipal Clerk said low 20's. Councilmember Santoro said and there is nothing else in between the other? Mayor Failace said you have to understand one thing Pat. I will say this the amount that department brings in has increased astronomically. Check out the numbers. Councilmember Crilley said thank you, we pay him to do. Mayor Failace said I think there is more that they can do. There are still thing being done. They are going out at night. Councilmember Santoro said they are still doing things paper wise instead of having it on computers having it updated the way it should be. 34. FEBRUARY 10, 2000 AGENDA MEETING Nicholas Goldsack, Business Administrator said they are going under the "U-Cars-two system" that provides much more efficient of filing the applications. Tony Neibert's concern is the fact that there are office duties that he has to perform because of the lack of knowledge of the existing staff, that would best be suited if he had someone within this title to do these same jobs. CONSTRUCTION OFFICE CONT'D Council member Crilley said hire a clerk to do the job. You can hire a clerk that is computer literate. I don't buy it. Councilmember Santoro said do you think of that department, of anytime that you went in there is really is one of the busiest departments there is. Is there something else, as far as other titles or other positions? Is there any in between? What we did is jump from a $20,000 job to a $37,000.00. Is there something else we can look at? Kathleen Barney, Municipal Clerk said there are other titles. Mayor Failace said you also talking about the possibility of the Planning Board, Zoning Board stuff moving there to I believe. Councilmember Crilley said okay then you give the stipend of those secretaries. Councilmember Quinones said why not just add a lump sum salary? Councilmember Crilley said of those positions, if you are going to lump those duties to a different person then the person has it now, give them the stipend in salary, that's fine I have no problem with that, because you are giving them additional duties. Then they are doubled in salary to give somebody the position to operate the computer system. Councilmember Santoro said you can use two (2) people, two (2) secretary's for this amount. Nicholas Goldsack, Business Administrator said to run the office. All the Councilmembers are talking at the same time. Councilmember Crilley states but that's his job. When we hired him, we said Tony this is your job. He said okay, what are you paying me for this and we said well I think we are paying you $79,000.00 dollars. Councilmember Quinones said well things changes and burdens change and he is doing a lot more. Councilmember Santoro said he does everything you ask. Councilmember Crilley said thank you very much that's what I pay you to do. He gets $79,000.00 dollars. Councilmember Santoro said let's not talk about salaries. Councilmember Crilley said why not? Councilmember Santoro said because other people who don't do as much. 35. EBRUARY 10, 2000 GENDA MEETING :ONSTRUCTION IFF ICE CONT'D Councilmember Crilley said who gets 85 (eighty-five)? He gets 85 (eighty-five). Kathleen Barney, Municipal Clerk said that's Salary Ordinance that's open. Mayor Failace asked how much does he get? That includes the Electrical Inspector. Everyone said 85 (eighty-five). Councilmember Quinones said he works weekends. Council member Santoro said he works nights. He works six (6) in the morning. We wil1 take a month and see how many he puts in compared to other people around then. I'm just saying that this is a department that we could improve, and we get a lot of complaints. I not sure this is the right way to go. Councilmember Crilley said put it on; I'll vote no. Councilmember Santoro said Pat, don't get me wrong, I'm not saying this is it. Councilmember Crilley asked does this fall under a committee? Mayor Failace said Finance and Administration. Councilmember Sohayda said when we get our time clock's installed we can figure out how much he works. Mayor Failace said he wouldn't be punching clocks. Kathleen Barney, Municipal Clerk said he puts hours in. Councilmember Santoro said when is she leaving? Nicholas Goldsack, Business Administrator said April. REDEVELOPMENT AGENCY Mayor Failace said I want to talk about Tony Coscia. What we are looking to do is to create a Redevelopment Agency. We basically have the Ordinances but we need someone to go to the Local Finance Board. He is an expert on this. He comes highly qualified as a matter a fact..... All Councilmembers said yes, put it on. JEFF PINO Council member Santoro said when I took over in January, one of the questions I had is when I went on to Buildings & Grounds. One of the questions is in regards to Jeff being appointed onto the Library Project. The concern was that Crag issued it in a letter, my understanding was, and you have the right to appoint any individual to speak on your behalf. My concern was it should be by vote of the Council upon your appointment. Craig has given me a letter. All I said to him is that I would want it past through as a vote. 36. Mayor Failace asked as a vote? I need to see that letter. I need a vote on whether I have someone.... Craig Coughlin, Borough Attorney said you can appoint a Deputy Mayor. Councilmember Santoro but you do that through an appointment that's all I'm saying. Councilmember Quinones said no that does not require a Council vote. We don't have it on the Deputy Mayor. Councilmember Santoro said you have it on your sheet at the Reorganization meeting. Kathleen Barney, Municipal Clerk said that's the Mayor's Appointment. Councilmember Santoro said that's all I'm asking, for Liability reasons. We are definitely looking at lawsuits for these people. I think you should have everything in order. Councilmember Quinones asked what peopJe? Councilmember Santoro replied contractors. Councilmember Crilley said not to mention he is on the Library Board. So, overseeing the Library project. Mayor Failace said let me see the Jetter. I haven't seen the Jetter, so I can vote on it. Councilmember O'Brien asked Kathleen Barney, the Municipal Clerk in regards to the Deputy Mayor, was Louis Orlando voted on. Kathleen Clerk, Municipal Clerk said no not by Council, Mayor's Appointment. Councilmember Quinones asked was Joe Gentile voted on? Craig Coughlin, Borough Attorney, said the position of Deputy Mayor shall be created by the Mayor. The position of Deputy Mayor shall be non classified and non salaried, the Deputy Mayor shall serve at the will of the Mayor. Councilmember Santoro said you are not doing a Deputy Mayor though either. You are asking... all I said is I felt uncomfortable because this is a big project that looks like we are going to be having problems down the road as a protection make sure it's legall y in order. Councilmember Crilley but this guy is the treasurer of the Library board he oversees rights as .. . (inaudible). .... Councilmember Santoro said he is overseeing the other side of the Community Center. Councilmember Crilley said well that's the whole project. Councilmember Santoro said but that's not just the Library. Ijust had it differently, alright. FEBRUARY 10, 2000 AGENDA MEETING JEFF PINO DEPUTY MAYOR 37. EBRUARY 10, 2000 :;ENDA MEETING ISCUSSION ONTINUED Councilmember Sohayda said I heard he was doing the heating a business system in the Library. Mayor Failace said he certainly helped in choosing it. Craig Coughlin, Borough Attorney said if the Mayor wants to appoint somebody to be his representative that's ...(inaudible).... Deputy Mayor. He can do that as I read the Ordinance. He can do that without the consent of Counci1. He can do that, typically it is done at a meeting. It may have been on the Agenda session. But it is his appointment he can do it. He can say I'm naming the Deputy Mayor for the purpose of doing that. I don't think he has to do it. Councilmember Santoro said well then do it at a meeting. Mayor Failace said I don't think I need to memorialize it. Quite honestly I'm a bit offended by this Janet. What you're saying is and I have no problem with everyone being involved. Then what's here is and you tell me if you agree. Accordingly this will serve to advise that Serenity should deal with the following Borough representatives as follows, Potter Architects shall remain as the primary contact point on behalf of the Borough Building and Grounds Committee Chairwoman Janet Santoro shall be principle contact on behalf of the Borough Council. Mr. Pino will continue to represent the Mayor. Now, my point is that Jeff has been involved with this project from the beginning, quite honestl y you have been on it for a month Janet. Council member Santoro said well I take it a little bit different, Building & Grounds. If something fell under me of Buildings & Grounds, I do take it seriously as the Chairman of that position. Mayor Failace said well you put Jeff Pino's name up there that Janet Santoro's and Jeff Pino as my representatives. Notifies deals with Senenity. Council member Santoro said all I had done at the meeting Craig, is asked that 1 would be contacted and made aware of everything that went on in the project. Mayor Failace said and I think you should be. On the bottom it says and Jeff Pino is still the Mayor's representative. Councilmember Crilley said on behalf of the Borough Council Mr. Pino will continue to represent the Mayor in connection with the project. Mayor Failace said that's not good enough for me. It's like if Serenity talks to Jeff, they'll talk to him and they tell me. Councilmember Crilley said it's not the respect a Chair..... Mayor Failace said I have no problem with that. Let me tell you something Pat. I wouldn't care if it were you that came on again. Council member Santoro said absolutely. They told me that Jeff was appointed the project manager and he is ..(inaudible)... until he is appointed. 38. Mayor Failace said this whole project wouldn't be close to where it is if it wasn't for Jeff Pi no it's like he is pushed out the door. That he is just on the sides like if you want to tell him, you tell him and he'll teU the Mayor. I absolutely don't agree with that. You are the head of the department. Councilmember Santoro said aU I had asked going back Jim, is I wasn't being informed of any changes that were made in the project and I had informed during the meeting in front of everybody it wasn't behind anybody that I wanted to be contacted of any changes. Mayor Failace said and you have been. I don't know why we need to do this. I don't know why this needs to be done. Councilmember Santoro asked so that doesn't have to be done Craig? Craig Coughlin, Borough Attorney said you have the right to tell me to do it. Well whether it has to be done, in what sense? Is it a legal obligation to do it? Council member Santoro said I just want to be informed when they make changes. Mayor Failace said Janet for example everything I have gotten on the Library Project recently has my name, your name and Jeff's name. Council member Santoro said because I asked to do that. Mayor Failace said I don't understand why that needs to be memorialized or done it's been done. You are the Councilwoman in charge of Buildings & Grounds, nobody has to be told that. Councilmember Santoro said I also asked if Nick was there with us. Because he had never copied, so in turn I figured Nick should be involved and being advised of everything. Councilmember Quinones said well maybe you should put out a directive as the Chairwoman of Building & Grounds and everything that happens you need to be.... Mayor Failace also agreed with Councilmember Quinones. Councilmember Santoro said and I again I went back to Craig because he sent out the original letter and I asked him what had to be done and that's fine. Councilmember Crilley said you can send out any directive you want. Council member Santoro said that's all I want to know is when they make a change in between is I want to be advised of any changes being made. Councilmember Quinones said I would put it in a directive and tell them you want to know. Councilmember Crilley said can you explain what you mean by change, Janet? FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONT'D 39. ~BRUARY 10, 2000 ;ENDA MEETING ISCUSSlON DNT'D Councilmember Santoro said any changes, okay. Nicholas Goldsack, Business Administrator said because every meeting I have attended any change that was made there had to be a consensus as far as the change. I don't understand. IGHTING AT ,IBRARY PARKING ,OT Councilmember Santoro said let's just go on the project alone. When we left that meeting on Thursday and there was a lighting issue, but we were told it was a safety issue by AI. Always along it was from him and they were going to take care of it and adjust to do the hours. Then I found out afterwards that they met with Jeff and they made the change. When Al met with them and I wasn't aware of any changes. Mayor Failace interrupted and said no, no, no not true. I met you before the meeting because when I heard, I called about the meeting. This happened at 4 P.M. I called I asked about the meeting they said they can't work till 5 P.M. there's no lights, I said what do you mean there's no lights, blah, blah, blah, let me call Al up, I said Al I want you down here I want you to look at these lights I want to discuss it with you. Al came down here, that's me as the Mayor, I said that, you come down here and discuss it. No more than 45 minutes later I saw you at that place and told you. I couldn't have told you at any other time. Councilmember Santoro said Jim why couldn't Al call me? When he was going down to the Library he has my numbers to contact. That's all I'm saying is I don't have a problem I just want to be advised. I don't have a problem. Mayor Failace said I understand Janet. Certainly my intention was to talk to you, because I told Jeff when I got into the Library that I had to call you to tell you because we are telling you that we are doing this because I didn't want to be surprised that this Library was open. It was 4 or 4:30 or so, when I talked to him or quarter to five when I said get down there now I want you to see what it looks like when it's dark. Should he have stopped and called you? Council member Crilley you can't dictate the hours of the Library? Mayor Failace said the safety of the parking lot which when I went there I thought it was enough light off the building because they already parked in the first row. Janet had discussed it with them for the safety of the employees coming out. Councilmember Santoro said Al had dictated a letter to us that this was a safety issue, that there wasn't light in the parking lot. Nicholas Goldsack, Business Administrator said at the construction meeting it was discussed and it was approved. So I don't understand there was no change that was made. Mayor Failace said yes there was a change. I called AI, when I called up and asked what happened at the meeting I was told they couldn't work after five o'clock. Well I think there was enough lights, so let me call Al back. I want you to come down here. Come down to the Library when it gets dark and you tell me how bad it is. I don't know you been here looking at where they are parked. 40. Al came down he looked at it, he says I'll take the lights on the sod, we'll take them down, we will tilt them they covered the thing. That's what the change happened. That happened a half-hour before I saw Janet when she came over to the Library. That's when I told her what happened. Council member Quinones said to Janet sometimes that happens. The Mayor's done it to me. We'll do something and I don't find out about till afterwards just because that's the way it is played out. Councilmember Santoro said all I'm saying is that they can get use to calling me. Councilmember Quinones said I think you should put that In writing. Councilmember Santoro said yes, that's fine, I'll put it in writing. Craig Coughlin, Borough Attorney said am I sending that letter or am I sending a revised letter. Councilmember Santoro said weU I guess you said you could send a letter from me asking Serenity, Potter and Al Beninato that I would like to be contacted. Mayor Failace said you could send a Directive to Serenity and those guys and tell them you are in charge of Buildings & Grounds. But you can't tell them the Jeff's at the end, but you tell them what you want and that's aU you need. Councilmember Santoro said I didn't do that. Craig Coughlin, Borough Attorney said I drafted the letter. Mayor Failace said you can sent a directive as to your needs as head of Building & Grounds and what you need to be informed of absolutely. Council member Santoro said I will do a Jetter. Upon MMS&C by Councilmembers Quinones & O'Brien and unanimous affirmative vote of the fuU Council present, after no further discussion, this meeting was adjourned at approximately 9:55 P.M. Respectfully submitted, ) ~?L'- KA HLEEN M. BARNEY, R Municipal Clerk KMB/aer FEBRUARY 10, 2000 AGENDA MEETING DISCUSSION CONT'D MEETING ADJOURNED 41.