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HomeMy Public PortalAbout04-01-2024 Village Board Minutes D�- '/i5/a0j2I VILLAGE OF PLAINFIELD MEETING MINUTES APRIL 1, 2024 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, B.WOJOWSKI, M.BONUCHI, P.KALKANIS, R.KIEFER C.LARSON, AND T.RUANE. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; A.STIPP, MANAGEMENT ANALYST; AND R.MILLER, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL,PLEDGE Mayor Argoudelis called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Argoudelis led the Pledge of Allegiance. There were approximately 80 persons in the audience. PRESIDENTIAL COMMENTS Mayor Argoudelis: • Proclaimed April 2024 as Safe Digging Month • Proclaimed April 2—8, 2024 as Dark Sky Week • Proclaimed the Village as a Sasquatch Protection Village (Mayor Argoudelis later noted that this proclamation was an April Fool's joke). TRUSTEES COMMENTS Trustee Kiefer requested to defer his comments until a later time during the meeting. PUBLIC COMMENTS (3-5 minutes) The following people requested a Resolution for a Cease Fire in Gaza: 1) Charlotte Druggan 2) Ken Schultz 3) Sue Harvey 4) Sara Odeh 5) Anna Tones 6) Mira Von Doral 7) Jennifer Plesnicar 8) Suzanne Ventrice 9) Ms. N. Hussain 10)Zaki Basalath 11)Alisha Chavda 12)Amin Falaq 13)Mr. S. Ali 14)Mr. (name inaudible) 15)Patty Druggan 16)Ms. Fayed and children 17)Phoenix Torres 18)Evelyn Torres Village of Plainfield Meeting Minutes—April 1,2024 Page 2 19)Mr. (name inaudible) BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Kiefer moved to approve the Agenda. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Larson moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held on March 18, 2024. b) Bills Paid and Bills Payable Reports for April 1, 2024. c) Ordinance No. 3648, increasing the Class "F" Liquor Licenses to 23 for Fuse'd to be located at 24402 W. Lockport Street, Unit 130. d) Authorize the purchase of 30 Desktops from Dell Technologies in the amount of $24,512.40. e) Release of Endurance Assurance Corp. Subdivision Bond No. EACX4030357 securing mass grading for the Riverstone development, as this bond has been replaced with Subdivision Bond No. EACX4030381. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. 3) TRACY, JOHNSON & WILSON Trustee Ruane moved to authorize payment to Tracy, Johnson & Wilson in the amount of$3,864.27. Second by Trustee Bonuchi. Vote by roll call. Wojowski,yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. 4) EKL WILLIAMS & PROVENZALE, LLC Trustee Bonuchi moved to authorize payment to Ekl Williams & Provenzale, LLC in the amount of $2,706.25. Second by Trustee Wojowski. Vote by roll call. Wojowski, yes; Bonuchi,yes; Kalkanis, yes; Kiefer, yes; Larson,yes; Ruane,yes. 6 yes, 0 no. Motion carried. 5) 2024-2025 FISCAL YEAR BUDGET Trustee Ruane moved to open a Public Hearing on the 2024-2025 Fiscal Year Budget. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Bonuchi moved to approve Ordinance No. 3649, adopting the Annual Budget for the Village of Plainfield for the 2024-2025 Fiscal Year. Second by Trustee Larson. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. 6) 2024 MEMORIAL DAY PARADE Trustee Kalkanis moved to approve the 2024 Memorial Parade and associated road closures to be held on Monday, May 27, 2024 at 10:45 a.m. Second by Trustee Bonuchi. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes—April 1,2024 Page 3 7) AUTUMN GLEN (CASE NUMBER 2037-121223.FP.SSA) Trustee Larson moved to open a Public Hearing for the establishment of Special Service Area 48 for the Autumn Glen Subdivision, located at the southwest corner of Illinois Route 126 and Drauden Road. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Larson moved to approve Ordinance No. 3650, Establishment of Special Service Area Number 48, Autumn Glen Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. Second by Trustee Bonuchi. Trustee Larson asked if this is a dormant SSA. Jon Proulx replied that it is dormant. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, no; Kiefer, yes; Larson, yes; Ruane, yes. 5 yes, 1 no. Motion carried. 8) LOCKLEY PARK (CASE NUMBER 2043-011924.FP.SSA) Trustee Boncuhi moved to open a Public Hearing for the establishment of Special Service Area 50 for the Lockley Park Subdivision, located at the southeast corner of 143rd Street and Steiner Road. Second by Trustee Ruane. Voice Vote. All in favor, 0 opposed. Motion carried. Trustee Bonuchi moved to approve Ordinance No. 3651, Establishment of Special Service Area Number 50, Lockley Park Subdivision, Will County, in the Village of Plainfield, Following Notice and Public Hearing in Connection Therewith. Second by Trustee Larson. Trustee Larson asked if this is a dormant SSA. Jon Proulx replied that it is dormant. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, no; Kiefer, yes; Larson, yes; Ruane, yes. 5 yes, 1 no. Motion carried. 9) SPECIAL CENSUS Ashton Stipp, Management Analyst, reviewed information regarding a Full Special Census and answered questions from the Board. Trustee Bonuchi moved to authorize the Village President to execute a Memorandum of Agreement Purchasing a Full Special Census from the United States Census for the estimated cost of $873,530.00. Second by Trustee Kalkanis. Vote by roll call. Wojowski, yes; Bonuchi, yes; Kalkanis, yes; Kiefer, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. ADMINISTRATOR'S REPORT Administrator Blakemore commented on the Budget and Budget process and thanked the Board and staff. MANAGEMENT SERVICES REPORT No Report. ENGINEER'S REPORT No Report. Village of Plainfield Meeting Minutes—April 1,2024 Page 4 PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Bonuchi moved to authorize the purchase of a commercial Husqvarna walk-behind concrete saw and a commercial Towmaster tilt trailer from McCann Industries, Inc. at a total cost not to exceed $31,633.80. Second by Trustee Larson. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis,yes; Kiefer, yes; Larson, yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the purchase of a commercial EDCO concrete grinder/vacuum unit from McCann Industries, Inc. at a total cost not to exceed $10,400.00. Second by Trustee Larson. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis,yes; Kiefer,yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve Resolution No, 1842, a Resolution for Improvement by Municipality under the Illinois Highway Code for the 2024 MFT Street Improvement Program. Second by Trustee Bonuchi. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis,yes; Kiefer, yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Ruane moved to authorize the Village President to award the 2024 MFT Street Improvement Program Contract to Austin Tyler Construction, Inc., the lowest responsible bidder, in an amount not to exceed $2,733,603.05, plus a$135,000.00 contingency (5%), for a total amount not to exceed $2,868,603.05. Second by Trustee Kiefer. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis, yes; Kiefer, yes; Larson,yes; Ruane,yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to award the 2024 Non MFT Street Improvement Program Contract to PT Ferro Construction Company,the lowest responsible bidder, in an amount not to exceed $2,283,067.97, plus a$115,000.00 contingency (5%), for a total amount not to exceed $2,398,067.97. Second by Trustee Bonuchi. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis, yes; Kiefer, yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. Trustee Kalkanis moved to authorize the Village President execute a Work Order with Strand Associates for the construction engineering services needed for the 2024 Street Improvement Program at a total cost not to exceed $285,679.96. Second by Trustee Bonuchi. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis, yes; Kiefer, yes; Larson,yes; Ruane,yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve the Certificate of Authority to Vote allowing Village Staff to contract with the State of Illinois for the purchase of road salt. Second by Trustee Bonuchi. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis, yes; Kiefer,yes; Larson,yes; Ruane,yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to authorize the Village President to execute a work order with Strand Associates, Inc. for Engineering Design Services for the 127th Street Bridge Emergency Repairs in a Village of Plainfield Meeting Minutes—April 1,2024 Page 5 not-to-exceed amount of$131,120.00, including a 10%contingency. Second by Trustee Kalkanis. Vote by roll call. Wojowski,yes; Bonuchi, yes; Kalkanis,yes; Kiefer,yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF'S REPORT Trustee Bonuchi moved to authorize the Village Administrator to execute an agreement with Stanard & Associates for services related to the Sergeants Promotion Exam for the total amount not to exceed $28,000.00. Second by Trustee Kiefer. Vote by roll call. Wojowski,yes; Bonuchi, yes; Kalkanis,yes; Kiefer, yes; Larson,yes; Ruane,yes. 6 yes, 0 no. Motion carried. Chief Miller presented the Operations Report for February 2024. ATTORNEY'S REPORT No Report. DEFERRED TRUSTEE COMMENTS: Trustee Kiefer stated that he is a Political Science Professor. His courses include American Government, State and Local Government, and International Affairs. Trustee Kiefer stated that he met with four people regarding a permanent cease fire resolution and felt compelled to explain that from his vantage point, in his capacity as a Village Trustee he does not have the ability,jurisdiction or authority to grant their request. He explained the levels of government have jurisdictions that they have authority over and specific policies that they can influence. Local Governments should not weigh in on foreign affairs. This is by design of the U.S. Constitution. To get a permanent cease fire resolution,they should reach out to Federal elected officials. Trustee Kiefer stated he could support a generic, general call for peace, but cannot support the Resolution as presented in his role as a Trustee. Mayor Argoudelis read the reminders. EXECUTIVE SESSION Trustee Bonuchi moved to adjourn to Executive Session as permitted under the Open Meetings Act under Section 2(c)(11)to discuss pending litigation, not to reconvene. Second by Trustee Kalkanis. Vote by roll call. Wojowski,yes; Bonuchi,yes; Kalkanis,yes; Kiefer,yes; Larson,yes; Ruane, yes. 6 yes, 0 no. Motion carried. The meeting adjourned at 9:18 p.m. • Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—April 1, 2024 Page 6 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 1, 2024 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, B.WOJOWSKI, M.BONUCHI, P.KALKANIS, R.KIEFER C.LARSON, AND T.RUANE. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; A.STIPP, MANAGEMENT ANALYST; AND R.MILLER, CHIEF OF POLICE. 2024-2025 FISCAL YEAR BUDGET Mayor Argoudelis called the meeting to order at 8:39 p.m. Present roll call stands. Traci Pleckham presented the 2024-2025 Fiscal Year Budget. There were no public comments. Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Larson. Voice Vote. All in favor,0 opposed. Motion carried. The meeting adjourned at 8:40 p.m. ),ZLetZ11/ Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—April 1,2024 Page 7 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 1, 2024 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, B.WOJOWSKI, M.BONUCHI, P.KALKANIS, R.KIEFER C.LARSON, AND T.RUANE. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; A.STIPP, MANAGEMENT ANALYST; AND R.MILLER, CHIEF OF POLICE. AUTUMN GLEN (CASE NUMBER 2037-121223.FP.SSA) Mayor Argoudelis called the meeting to order at 8:43 p.m. Present roll call stands. Jon Proulx stated that in accordance with Resolution No. 1839, staff is proposing to complete the process of establishing Special Service Area No. 48, to act as a dormant insurance policy for maintenance of common areas at the Autumn Glen development, located at the southwest corner of Illinois Route 126 and Drauden Road. There were no public comments. Trustee Bonuchi moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Larson. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:44 p.m. Michelle Gibas, Village Clerk Village of Plainfield Meeting Minutes—April 1,2024 Page 8 VILLAGE OF PLAINFIELD PUBLIC HEARING APRIL 1, 2024 AT: VILLAGE HALL BOARD PRESENT: J. ARGOUDELIS, B.WOJOWSKI, M.BONUCHI, P.KALKANIS, R.KIEFER C.LARSON, AND T.RUANE. OTHERS PRESENT: J.BLAKEMORE, ADMINISTRATOR; R.VOGEL, ATTORNEY; M.GIBAS, VILLAGE CLERK; D.WOLD, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; J.PROULX, PLANNING DIRECTOR; J.MELROSE, ECONOMIC DEVELOPMENT DIRECTOR; L.SPIRES, BUILDING OFFICIAL; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; A.STIPP, MANAGEMENT ANALYST; AND R.MILLER, CHIEF OF POLICE. LOCKLEY PARK(CASE NUMBER 2043-011924.FP.SSA) Mayor Argoudelis called the meeting to order at 8:45 p.m. Present roll call stands. Jon Proulx stated that in accordance with Resolution No. 1840, staff is proposing to complete the process of establishing Special Service Area No. 50, to act as a dormant insurance policy for maintenance of common areas at the Lockley Park Subdivision, located at the southeast corner of 143rd Street and Steiner Road. There were no public comments. Trustee Larson moved to close the Public Hearing and return to the regular business meeting. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:46 p.m. Michelle Gibas, Village Clerk