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Home My Public Portal About2000/06/08 An Agenda Meeting of the Mayor and Council of the Borough of Carteret preceding the Regular Meeting of June 15,2000, was held on June 8, 2000, 7:00 P.M., Municipal Court/Police Facility, 230 Roosevelt Avenue, Carteret, New Jersey. The following were noted present: Mayor James A. Failace Councilmember Jack Fazekas " Janet Santoro " Buddy Sohayda Also noted present were Borough Administrator Nick Goldsack and Doug Walsh, representing Borough Attorney Craig Coughlin. Noted absent were Borough Attorney Craig Coughlin, and Councilmembers Quinones, Crilley, and O'Brien. Statement of Meeting Notice was mailed to The Home News Tribune, The Star Ledger and posted on the bulletin board on June 2, 2000. To Address Governing Body: Borough Engineer Borough Engineer Eric Betz - Municipal Projects TOWN CENTER REVITALIZATION PROJECT CONTRACT # 99-21- Killam held a preconstruction meeting on June 2, 2000, with Marvec Construction Co., for the Town Center Revitalization Project. The work consists of the revitalization of the Town Center area and streetscape improvements between Romanowski Avenue and Noe Street. Work on this project is scheduled to commence the week of June 19th and has a tentative completion date in early November 2000. UNDERGROUND STORAGE TANK REMOVAL CONTRACT # 00-01- Target Environmental Co., Inc. is scheduled to commence work the week of June 12th and take approximately one to two weeks to complete assuming no soil or groundwater contamination is encountered. PUBLIC WORKS FACILITY AST AND FUEL MANAGEMENT SYSTEM - CONTRACT # 99-20- Bids were received on April 12, 2000. The lowest bidder was Valkyrie Construction Inc., with a total bid (Base + Supplemental A) amount of $87,400.00. The second lowest bid was $103,247.00 for a difference of $15,847.00. The construction budget for this project was estimated at approximately $95,500.00. Upon review and approval by Mayor and Council, and considering that funding from the recent Bond Ordinance is available, we recommend award of Contract # 99-20 to Valkyrie Construction, Inc. June 8, 2000 AGENDA MEETING ROLL CALL NOTED ABSENT STATEMENT OF MEETING NOTICE TO ADDRESS GOVERNING BODY BOROUGH ENGINEER June 8, 2000 BOROUGH ENGINEER (CONTINUED) POLICE STATION - MASONRY WALL AND FIRE DOOR- Design documents were received from Lauro Architects this week for the proposed Court Room fire door. Upon consultation with the Construction Code office and based upon discussion with the contractor who constructed the masomy wall in the rear of the Police Station, Lauro Architects will certify that the wall was constructed according to recommended construction standards, upon receipt of a letter from the contractor. According to the Architect, the estimated construction cost for the installation of the fire door is approximately $12,000.00. Since the cost is below the public bid threshold, Killam requests a lump sum budget of $2,400.00, to solicit quotations, prepare a report upon quotations received, and implement the construction phase of the project. SPORTS RECREATION CENTER-BASEBALL FIELD LIGHTING- Per Councilman Crilley's request, Killam contacted an experienced site lighting contractor for an estimate on design and installation of site lighting for the baseball field behind the Sports Recreation Center. An estimated cost for design and construction is approximately $75,000.00. SEWER FACILITIES: COOKE AVENUE SEWER REHABILITATION & PERSHING AREA SEWER SEPARATION- CONTRACT # 00-02- A preconstruction meeting was held Friday, June 2, 2000. The contractor is scheduled to mobilize and begin work the week of June 19,2000. SABO STREET PUMP STATION REPLACEMENT AND SANITARY SEWER IMPROVEMENTS- CONTRACT # 99-13 Bids for the replacement of Sabo Pump Station and demolition of the Etheridge Pump Station were originally solicited and received by the Borough under their former Engineer, in December 1997. The bids were rejected by the Borough in January 1998 because the property where the Sabo Pump Station was to be constructed was not owned by the Borough. Also, the project did not have all of the necessary approvals from the NJDEP, and there were other issues relating to the documents and project time schedules. The Borough authorized Killam to redesign the pumping station, following which the property was acquired by the Borough, and all of the necessary State and Board approvals were obtained. Bids were received on June 5, 2000 for the Sabo Street Pump Station project. Upon review by the Borough Attorney, we recommend the award of the contract to the lowest responsive bidder Ace Manzo, Inc., for the total bid of $840,960.00. We estimate a construction period of approximately 270 days for the contract. SANITARY SEWER MANHOLE REHABILITATION PHASE 1- CONTRACT # 00-02- Bids were received on June 5, 2000 for the Sanitary Sewer Manhole Rehabilitation project. The lowest responsive bidder was Vangelis Construction Co., with a bid total of $231 ,550.00. Upon review by the Borough Attorney, we recommend the award of the contract go to 2 Vangelis Construction Co. We estimate a construction period of approximately 100 days for the contract. ILLEGAL CONNECTION IDENTIFICATION & INFILTRATION- INFLOW REDUCTION PROGRAM Under continuation of Phase IB, investigation of the remaining "Suspect Areas", Contract No. 00-06, "Suspect Area Sewer Cleaning and Internal Inspection", has been advertised for public bid with bids being received on June 26,2000. MISCELLANEOUS SEWER SYSTEM MAINTENANCE AND IMPROVEMENTS Killam has been working with the Sewer Department to compile a list of items requiring maintenance or repair within the Borough. Based upon the list, there is an estimated construction cost of approximately $200,000.00 to address all of the maintenance and/or repairs. SEWER PROJECT BOND ORDINANCE As reported in our January 13, 2000, Engineer's Report, there are several large sewer projects required/mandated this year. Due to urgent nature of the projects, it may be beneficial for the Borough to consider issuing a Bond Ordinance which may include the following projects: Proiect Estimated $ 1. 2. 3. 4. 5. 6. 7. Dorothy Street Pump Station Upgrades ICI & III Reduction Program Roosevelt Avenue Pump Station Annual Sewer System Emergency Contract Storm System Improvements Harrison A venue Pump Station Wastewater Treatment Plant Demolition TOTAL $450,000 $305,000 $100,000 $120,000 $250,000 $400,000 $450,000 $2,075,00 3 June 8, 2000 BOROUGH ENGINEER (CONTINUED) June 8, 2000 BOROUGH ENGINEER (CONTINUED) DISCUSSION COMMENDATIONS ROAD PROJECTS LIEBIG LANE IMPROVEMENTS / POLICE AND FIRE DEPARTMENT PARKING LOT As requested by the Borough, Killam has prepared a cost estimate for surface improvements along Liebig Lane and reviewed available funding under the NJDOT Grant for Industrial road project. The estimated construction cost is approximately $23,600.00. There is approximately $10,000.00 remaining under the NJDOT Industrial Road project which may be applied for as a change order from the NJDOT. Killam stated since the Borough is considering future closure of Liebig Lane and incorporating the area into a Police and Fire Department parking lot improvement/reconfiguration project, it may be beneficial and cost efficient to implement the project under a separate budget (bond or other) or to include it in next year's Capital Budget. CORNELL PARK BASKETBALL COURT RESURFACING The basketball court was resurfaced by Halecon, Inc. two weeks ago. The finished work has been deemed unacceptable by our office and the Borough. The Contractor has agreed to re-mobilize and perform corrective measures within the next two to three weeks. Councilmember Janet Santoro asked if we could set up a meeting with the Engineers to review the projects. Mayor Failace said yes. He said he would set something up. Mayor Failace said regardless, we will still have to fix our sewers ourselves. Councilmember Buddy Sohayda said he has been approached by residents of Buchanan Street in regard to paving their own street. He said they want to hire a contractor to do it. Councilmember Sohayda asked if this is possible. Business Administrator Nick Goldsack said yes this is possible. He said you would have to do a special assessment. Mr. Goldsack said whoever is interested should come in to see him. Councilmember Santoro asked what happened with the Firehouse. She said have we figured out how we are going to proceed with that. Mrs. Santoro asked ifthere is a question due to the bidding. Business Administrator Goldsack said we do not fall under the new bid threshold right now. He said the Department of Community Affairs has not made the determination of what constitutes a qualified purchasing agent. COMMENDATIONS: 1. Gerald P. Harczuk 2. Joe Lombardi 3. Tom Reynolds 4. Sam Goddess 4 ORDINANCES: First Reading - 1. #00-27 Amending Code, Re: Elimination of Certain Permit Fees. Public Hearing- 1. #00-18 Regulating and Enforcing Towing, Road Service and Storage of Vehicles. 2. #00-24 Amending Salary Ordinance #71-9, Re: PBA & SOA. 3. #00-25 Amending Code, Chapter 160 - Land Development. 4. #00-26 Amending Code, Chapter 109, Construction Codes - Re: Deleting Certain Fees. RESOLUTIONS: 1. Directing the Issuance of Various Raffle Licenses. 2. Amendment to 2000 Temporary Budget. 3. Refund of Tax and/or Sewer Fee Overpayments. 4. Directing the Issuance of Various Amusement Distributors Licenses. 5. Directing the Issuance of Various Amusement Device Licenses. 6. Amendment to 2000 Local Municipal Budget. 7. Authorizing Contract with US Audiotex, Re: Credit and Debit Card Payments. 8. Authorizing Payments to Various Contractors Performing Rehabilitation Pursuant to COAH. 9. Professional Services - PMK Group, not to exceed $1,720.80, Re: Renovation and Conversion of Cooke Avenue Buildings. 10. Renewal of200012001 ABC Licenses. 11. Amending Resolution #00-172, Preferred Cleaning Solutions. 12. Award of Bid - Sabo St. Pump Station Replacement and Sanitary Sewer System Improvements. 13. Award of Bid - Sanitary Sewer Manhole Rehabilitation - Phase 1. APPLICATIONS: 1. Linda D. Costible, Esq. - Transfer of JunkYard License from Bass Mechanical, Inc. to Dennis B. Korkowski. COMMUNICATIONS: 1. Township of Old Bridge - Resolution supporting Senate Bill # 268 allowing municipalities to perform Internet options for the sale of bonds. 2. Borough of Middlesex - Resolution urging state to share "tobacco money" with municipalities. 3. MC Board of Chosen Freeholders - Public Hearing, June 22, 2000 Re: Amendment to MC Solid Waste Management Plan - Include Colgate Paper Stock Company, Inc., New Brunswick, NJ as a Recycling Facility. 5 June 8, 2000 ORDINANCES RESOLUTIONS APPLICATIONS COMMUNICATIONS June 8, 2000 REPORTS REPORTS: 1. Inspection of Buildings - May 2000. MATTERS FOR DISCUSSION MATTERS FOR DISCUSSION: 1. Gloria Goodrich - Request to amend code - Section 45-8, Re: Bids. 2. Arthur E. Sklar, Esq. - Request for Trash Pick-up. 3. Police Director Elg - a) Police Officers appointments b) Police Dispatcher appointments BUSINESS TO BUSINESS TO BE ADDED: BE ADDED POLICE DISPATCHER Mayor Failace said the Director of Police advertised for a Dispatcher position. He said there is a desperate need for Dispatchers. Mayor Failace said if we can not find a qualified individual that lives in town, we should be able to look outside of the Borough. Councilmember Janet Santoro said we should try to stick to the residency requirement. Councilmember Jack Fazekas said he did draw up the Volunteer's Contract. Business Administrator Nick Goldsack said he reviewed it. He said there are not many changes in it from last year. Mayor Failace said he will sign it. ABANDONED BUILDINGS Councilmember Santoro said Craig Coughlin was still working on the Ordinances regarding the abandoned buildings. She said she received a call from Marion Price in reference to Union County holding a meeting in regards to the Trash Train. Mrs. Santoro said (inaudible) Community Center. Business Administrator Goldsack said he spoke to Tom Potter and he asked him what the status was regarding the Library and the Community Center. Mr. Goldsack said they are working on a check list. RECYCABLES Councilmember Buddy Sohayda asked how do we determine where we take our Recycables. Business Administrator Goldsack said we have a contract for the plastics. He said we do not have a contract for the white metal. Mr. Goldsack said we are not making any money on Recycling, and the obvious alternative is to have the County do it. HEAD START Mayor Failace said he met with Carol Thomas of MCEOC. He said they are looking into bringing Head Start back and utilizing the Jewish Community Center. 6 June 8, 2000 Councilmember Janet Santoro said there is a meeting for the schools regarding the sewer system. She said they are putting something together to waive the fees that would probably have to come before the Council. Mrs. Santoro asked the Mayor if he could attend the school meeting. DISCUSSION (CONTINUED) Mayor Failace said he would attend the meeting. The Mayor went on to speak about the Municipal Clerk selecting a person to fill the open position in her office. Business Administrator Nick Goldsack said that Tony Neibert recommended bringing on a Full Time Inspector for the Building Department. RESOLUTION #00-183 was introduced by the Mayor and referred to the Council for action. RESOLUTION #00-183 CLOSED SESSION Upon MMS&C, by Councilmembers Sohayda and Fazekas RESOLUTION # 00-183 "RESOLUTION TO GO INTO CLOSED SESSION" was adopted. Upon individual roll call vote Councilmembers Fazekas, ADOPTED Santoro and Sohayda voted in the affirmative. Councilmembers Crilley, O'Brien and Quinones were noted absent. At approximately 8:00 P.M. a Closed Session was held. At approximately 8:04 P.M. upon MMS&C, by Councilmembers OPEN TO THE PUBLIC Sohayda and Santoro and unanimous affirmative vote of the three (3) members present, this meeting was opened to the public. At approximately 8:05 P.M. upon MMS&C, by Councilmembers ADJOURNED Sohayda and Fazekas and unanimous affirmative vote of the three (3) members present, this meeting was adjourned. Respectfully Submitted, ~,~~~ THLEEN M. BARNEY, RMC C Municipal Clerk KMB/par 7 June 8, 2000 AGENDA MEETING 8