HomeMy Public PortalAbout19750514 - Agendas Packet - Board of Directors (BOD) - 75-11 Meeting 75-11
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
A G E N D A
May 14 , 1975 7 :30 P.M.
Midpeninsula Regional Park District
745 Distel Drive
Los Altos, CA
(7 : 30) ROLL CALL
APPROVAL OF MINUTES - April 23 , 1975
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
SPECIAL ORDERS OF THE DAY
(7 :40) 1. Introduction of Robert Garcia, New Ranger of the Mid-
peninsula Regional Park District - J. Olson
PUBLIC HEARINGS
(7 :45) 2. Proposed Fremont Older Open Space Preserve - H. Grench
Resolution of the Board of Directors of the Midpeninsula
Regional Park District Authorizing Exercise of Option to
Purchase Real Property, Authorizing Officer to Execute
Certificate of Acceptance of Grant to District, and
Authorizing General Manager to Execute Any and All Other
Documents Necessary or Appropriate to Closing of the
Transaction (Fremont Older Open Space Preserve)
(8 :15) 3 . Proposed Congress Springs Open Space Preserve - H. Grench
Resolution of the Board of Directors of the Midpeninsula
Regional Park District Accepting Gift of Property, Auth-
orizing Officer to Execute Certificate of Acceptance With
Respect Thereto and Authorizing General Manager to Execute
Any and All Other Documents Necessary or Appropriate to
Closing of the Transaction (Congress Springs Open Space
Preserve)
(over)
OLD BUSINESS REQUIRING ACTION
(8 :45) 4. Report of Annexation Subcommittee Regarding Annexation
Subprogram - B. Green and N. Hanko
(9 :15) 5. Communications System - H. Grench
OLD BUSINESS NOT REQUIRING ACTION
(9 :20) 6 . Master Plan of the Midpeninsula Regional Park District
L. Anderson
CLAIMS
(10: 00) EXECUTIVE SESSION Land Negotiations and Personnel Matters
ADJOURNMENT
AAL M-75-74
(Meeting 75-11,
AOL Agenda item No. 1)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 7 , 1975
TO: Board of Directors
FROM: H. Grench, General Mah' ager
SUBJECT: Introduction of Robert Garcia, New Ranger of the
Midpeninsula Regional Park District
I am pleased to announce that Robert M. Garcia has accepted
the position of Ranger for the Midpeninsula Regional Park
District. Bob graduated from San Jose State University in
January, 1975 with a B.A. degree in Biological Science. Prior
to that he received an Associate of Arts degree in Behavioral
Science from De Anza College. He has worked over the past
five years in construction, as a technician in a biology
laboratory and as a recreation leader for the City of Sunny-
vale. He has lectured on Ornithology and is a member of
the Cooper Ornithological Society, the Sierra Club and the
San Jose State University Alumni Association Speakers Bureau.
Bob is 23 and currently resides in Campbell with his wife
Molly, a travel agent who plans to return to college. They
both enjoy skiing and camping in California.
HG:acc
R-75-8
(Meeting 75-11,
Agenda item No. 2)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
May 8 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Proposed Fremont Older Open Space Preserve
Introduction: At its meeting of September 11 , 1974 , the Board
of Directors held a public hearing and considered a report dated
September 2, 1974 (R-74-18) from the General Manager on the
Proposed Fremont Older Open Space Preserve. Although no deci-
sion on acquisition was made, the Board decided to purchase an
option on the property. Under the option terms, the time has
now arrived at which the Board should decide whether to purchase
the site (see map) . Since the report referred to the above
described the land, its resource characteristics and other
factors in considerable detail, the present report will focus
on the tentative planning being done for the proposed Preserve.
Past and Potential Uses: Preliminary analysis suggests that
the site has supported and is capable of supporting a mixture
of uses such as low intensity recreation, nature study, agricul-
ture and protection of wildlife habitats.
Low intensity recreation such as hiking, photography and horse-
back riding has occurred during the last five years. Of these
types of use, horseback riding has the most impact on the land
and is the most costly to administer. If equestrian use is
deemed feasible, an annual use fee could be charged to cover
the operational and maintenance cost associated with trail
development, maintenance and patrol.
Nature study programs have been conducted by De Anza and West
Valley Community Colleges and several high, junior high and
elementary schools. In general, these have not been long-term
research projects but rather class field trips limited to one
day or less.
Agricultural use of the site has included vineyards, orchards,
oat crops and grazing, among others. Staff is currently study-
ing the economic feasibility and environmental desirability of
various agricultural uses.
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R-75-8 Page three
Rich and varied wildlife habitats exist on the site, ranging
from riparian areas to woodland on some portions of the ridge
top and chaparral communities on the western boundary. The
recommended use and management plan should include protection
and enhancement of these areas.
Summary of May 6th, 1975 Community Meeting: At the neighbor-
hood public meeting held on May 6 , 1975 to discuss potential
uses of the site, staff suggested that a balance of the above
uses seemed appropriate to an interim recommendation, and that,
as with all District land, use is subject to obtaining a permit
unless the Board of Directors has exempted a site or portion of
a site from such requirements. Community response was generally
supportive.
The community meeting indicated a wide public concern over the use
of the proposed site. The local residents attending the meet-
ing suggested possible uses of the site, including continuation
of agricultural farming and nature studies, preservation and
restoration of historical aspects , operation of a museum and work
farm in connection with the Bicentennial program, an agricultural
education program with the local schools, an extensive trail
system for hiking and riding, and the establishment of a youth
home.
The community also expressed a concern over future management
techniques. The majority of the people stressed the necessity
of fencing for controlling motorcycles, equestrians, hikers and
hunters on both the site and on adjacent property. Other points
included fire control, access, dog regulations, use permits and
wildlife protection.
Possible Long Term Use: In addition to the comments generated
during the community meeting, at least three other possibilities
have been discussed:
1. Expansion of the adjacent Saratoga Country Club nine
hole golf course into an eighteen hole course. This
would require using a portion of the Fremont Older Ranch
site, but as a trade-off could involve permanent open
space status for the Country Club lands.
2. operation of the site by students enrolled in the park
management training program offered by West Valley Com-
munity College.
3. An offer to the City of Cupertino to use the site as
a foothills park.
None of the above proposals have been studied in detail.
R-75-8 Page four
Patrol and Resident Caretaker: Regular patrol of the site is
deemed within the capabilities of current staff, at least until
use patterns are established which require extraordinary patrol.
In addition there are two residences located on the site; one
or both of these appear to be suitable for a resident caretaker.
As a condition of residency, the tenant could be responsible
for supplementary patrol of the site.
Maintenance Costs : Maintenance of the dirt road leading into
the site from the end of Prospect Road will require modifica-
tion of the land fill across the creek. The road is in danger
of washing out in this area. A joint maintenance agreement
with other users of the road is probably the most feasible ap-
proach to road maintenance. Cost to the District should not
exceed $1,000 per year.
While it is impossible to accurately predict other maintenance
costs at this time, projects such as fence repair and modifi-
cation, perimeter discing, erosion control, etc. will be required.
It is anticipated that revenue derived from agricultural use
of the site will help offset these expenses.
Cultural History: Detailed historical research will be developed
later in the planning and analysis process. Reprinted here is
the cultural history section from the report dated September 2 ,
1974 and an anecdote regarding use during the Spanish period:
"Before Fremont Older purchased his ranch in 1913 ,
there was a winery located here. Some special
species of grapes were propogated in this location.
The crusading, firebrand San Francisco newspaper
editor and his wife built the ranch house in 1914
and commuted to San Francisco from a special rail-
road stop at Prospect and Stelling roads called
'Fremont' in his honor.
"Older played a prominent role in the history of
San Francisco in the first thirty years of this
century with his relentless exposes of graft in
city and state government. He died in 1935 and
was buried at the ranch.
"Cora Baggerly Older, who lived at the ranch until
her death at the age of 93 in 1968 , was an author-
historian in her own right and a very fascinating
character. It was under her direction that the
ranch house was built. The architecture was inno-
vative for its time with a flat roof and enormous
picture windows overlooking the valley.
R-75-8 Page five
"The ranch became the meeting place of many nota-
bles of the era such as Senator Phelan (Montalvo) ,
Rudolph Spreckles, Lincoln Steffens, Carl Sandburg,
Sinclair Lewis, John Dewey, W. R. Hearst, as well
as the ex-convicts and women of ill repute whom
the Olders befriended and attempted to reform. "
A promontory of the site known as "Hunters Point" was used during
the Spanish period as an observation point from which to watch
for dust clouds on the Santa Clara Valley floor. These clouds
were generated by stampeding cattle. Usually the cattle were
moving away from grizzly bears which abounded in the valley.
Upon seeing these clouds, vacqueros would then ride into the
valley and either kill the bear or capture them for use in the
bear fights which were staged in conjunction with fiestas.
Continued Planning: Staff will continue to study the site, have
additional meetings with neighbors and other interested parties,
and review the comments and suggestions generated during the May
6 community meeting. Staff will prepare an interim use and
management plan for the site which would be presented to the com-
munity for comment. Issues raised at this community meeting
would be reviewed by staff, and then the interim plan will be
presented to the Board for approval. The above process should
be completed by December, 1975 .
Terms: The 266 acres which comprise the proposed Fremont Older
Open Space Preserve would be purchased at a total cost to the
District of $689,500. In September of 1974 the District paid
$25 ,000 for an option to purchase the site, and this payment
will be included as part of the $689 ,500 purchase price. The
price paid for the property is based on a fair market value
appraisal provided by the District' s independent appraisal con-
sultant last May, adjusted for the time which has elapsed.
Recommendation: It is recommended that the Board of Directors
adopt the attached Resolution of the Board of Directors of the
Midpeninsula Regional Park District Authorizing Exercise of Op-
tion to Purchase Real Property, Authorizing Officer to Execute
Certificate of Acceptance of Grant to District, and Authorizing
General Manager to Execute Any and All Other Documents Necessary
or Appropriate to Closing of the Transaction (Fremont Older Open
Space Preserve) .
Under the option terms, escrow would close by approximately Aug-
ust 1, 1975 . Since the District would not take title until that
time, the public is urged to respect the private property rights
of the owners. The District' s planning process will probably
not be completed for some time due to the complexity of the site,
proposed uses and management. Public use should be restricted
in the interim period.
HG:acc
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL PARK DISTRICT AUTHORIZING
EXERCISE OF OPTION TO PURCHASE REAL PROPERTY,
AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF
ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING
GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF
THE TRANSACTION (FREMONT OLDER OPEN SPACE PRESERVE)
The Board of Directors of the Midpeninsula Regional Park
District does resolve as follows :
Section One. The Board of Directors of the Midpeninsula
Regional Park District does hereby accept the offer con-
tained in that certain option agreement between Jack R.
Lyddon and Dorothy Anne Lyddon and the Midpeninsula Re-
gional Park District dated August 28 , 1974 , and authorizes
the President to give written notice of such acceptance.
Section Two. The President of the Board or other appro-
priate officer is authorized to execute a certificate of
acceptance to any deed granting title to said property.
Section Three. The General Manager of the District is
authorized to execute any and all other documents in
escrow necessary or appropriate to the closing of the
transaction.
i
MIDPENINSULA REGIONAL PARK DISTRICT
745 DISTEL DRIVE, LOS ALTOS,CALIFORNIA 94022 (415)965-4717
May 11 1975
TO: Board of Directors
FROM: Annexation Subcommittee
SUBJECT: Annexation Subprogram
Dear Colleagues :
The subcommittee met with members of the citizens
committee supporting annexation and members of the "fIRPD staff
on April 30 . The purpose of the meeting was to solicit opinions
from the citizens committee as to the extent District resources
(particularly staff time) will be required for the next fiscal year.
A timetable (attached) prepared by MRPD legal counsel was
reviewed which outlined approximate timing for the various acti-
vities associated with the annexation. It was determined that a
tight (and somewhat constricted) schedule would have to be
followed in order to meet a June 1976 election target date.
Committee members present agreed to review the staff-
recommended Action Program - Annexation Subprogram with their full
committee and return with recommendations . It was also decided by
them to appoint one person for each project category listed in the
staff subprogram (land acquisition, governmental and private
liaison, open space resources, public communications , and general
administration) . Each person would be responsible for developing
the resources necessary to carry out his or her respective category
to the extent possible and would be in contact with appropriate
MRPD staff members .
It has been reported to the Annexation Subcommittee that the
citizens committee met on May 8 and established certain priorities
based on the staff subprogram. They are in support of the staff
recommendations but found it extremely difficult to determine the
exact number of hours of staff time which might be required. The
committee has already made some appointments to the positions
mentioned above.
Following is a summary of their recommendations :
1. Land Acquisition Program (appointee to contact Ed Jaynes)
14o appointment as yet has been made for this category. At this time
the citizens committee can foresee only minor involvement by them
Herbert A.Grench,General Manager Board of Directors:Daniel S.Condron, Katherine Duffy, Nonette G.Hanko,William G,Peters,Daniel G.Wendirf
2
on this subject . In most cases it is anticipated that telephone
response to information requests may be adequate . The number of
requests for information from landowners may be minor. A stan-
dard information letter was suggested for inquiries .
C,
The Annexation Subcommittee recognizes the potential advan-
tage to the District for staff response to inquiries at this time .
Degree of importance on individual requests should be decided by
staff.
2 . Governmental and Private Liaison Program (appointee to
contact Herb Grench) The citizens committee has separated govern-
mental from private in this category, and is presently recruiting
persons especially knowledgeable and effective for each area.
Several volunteers have so far been selected but no single co-
ordinator has been appointed.
This category was chosen by the citizens committee (along
with category #4 ) as having highest priority for activity both by
themselves and District staff and Board.
3 . Open Space Resources Program (appointee to contact
Jon Olson) The citizens committee supports the staff-recommended
subprogram.
4 . Public Communications Program (appointee to contact
Carroll Harrington) Lennie Roberts has been appointed co-ordinator
of the citizen involvement in this area. She is currently selecting
three other persons to assist her. The group is expected to
co-ordinate with Carroll Harrington.
This is the second category chosen by the citizens committee
has having top priority for citizen and District involvement .
Items (a) through (e) (Page 10 of the Action Plan) were strongly
endorsed. Item (f) could be deferred.
5. General Administration Program (appointee to contact
Herb Grench; legal - Stan Norton) Barbara Kyser has been selected
as Volunteer co-ordinator for the purpose of conducting the survey.
She is already in contact with the General Manager. Her 20 volun-
teers are scheduled for training on May 22 . The survey is expected
to be underway on May 23.
Other citizen involvement in this area is expected in the
preparation of the annexation petition and legal description of
boundaries .
Attorney ,like Zimmerman is expected to be in contact with
MRPD legal counsel on such matters and other legal questions as
they arise. It is recommended by the Annexation Subcommittee that
3
an item (c ) be added to this category which would include
District response and advice on the annexation petition and
other legal matters for which the District may be responsible.
Summary : The citizens committee is highly supportive of the staff-
recommended annexation subprogram. They wished only to express
their opinion of priorities within the program.
The Annexation Subcommittee therefore recommends adoption
of the staff-recommended subprogram by the Board with the
addition of item (c ) in the category of General Administration as
follows : "Response and legal assistance" at an estimated 4-5 hours
per month. The Subcommittee further recommends that priorities be
established as recommended by the citizens committee.
Respectfully submitted
Barbara Green
Nonette Hanko
Month Activity
8-
- LAFCO acts on petition (within up to 160 days) . * Can approve or
9-
adjust boundaries/disapprove. If yes, forwards approval to MRPD
(with conditions, including whether to hold election in annexation
- area) .
MRPD Board of Directors adopts resolution initiating proceedings
for annexation, setting hearing within fifteen. to sixty days.
10-
MRPD Board of Directors holds noticed hearing, receiving protests
re annexation. Hearing may be continued for up to sixty days.
Within thirty days of close of hearing, MRPD Board of Directors
11- adopts resolution disapproving or ordering annexation. If yes,
sets date for election, may request consolidation with primary
or general or other (San Mateo) countywide election. May fix new
ward boundaries. Advises LAFCO of election.
12-
13- Election date: between seventy-four days and approximately six
- months after above action of MRPD Board of Directors. (At least
fifty-four days before election LAFCO executive officer submits
impartial analysis to LAFCO for approval and forwarding to San
Mateo County elections officer. Other usual pre-election proce-
dures. )
14-
*At either stage LAFCO under California Environmental Quality Act (CEQA)
may require Environmental Impact Assessment and Negative Declaration or
Environmental Impact Report (EIR) , the latter requiring an additional two
to four months. More definitive information on this later.
SN:acc
II �
4
,TIMETABLE OF POSSIBLE ANNEXATION
OF PORTION OF SALT MATEO COUNTY TO
MIDPFNINSULA T2EGIONAL PART. DISTRICT
Month �, Activity
Q- Start of survey to determine voter support for annexation
1-
-
- Return of survey results to citizens' committee and MRPD Board of
2_ Directors; determination whether to proceed. 3
If yes, prepare application to Santa Clara County LAFCO by citizens'
_ committee (with possible concurrence of MRPD) proposing boundaries
and asking consent to circulate annexation petition.
3- File application for consent to circulate with LAFCO.
4-
- LAFCO acts on application.* If yes, prepare and circulate petition.
(Signatures must be gathered within six months) .
i
5-
6-
Citizens ' group presents signed petitions to executive officer of
LAFCO. Signatures to be examined within ten days. If insufficient,
additional ten days to perfect, additional ten days to examine.
7-
8-
R-75-10
ML
lqk& I (Meeting 75-11,
'V Agenda item No. 3)
3W&0 tam
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
May 8 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Proposed Congress Springs Open Space Preserve
Introduction: The second major Basic Policy statement of the
Board of Directors of the Midpeninsula Regional Park District
states that:
"The District will work with and encourage private
and other public agencies to preserve, maintain
and enhance open space. "
Staff has been working toward this end with the Saratoga Union
School District on a 2 .1 acre parcel of vacant School District
land for which there is no need as a school site. This parcel,
which has been used at times over the years for outdoor educa-
tion, has been offered to the MRPD at no cost except that the
School District would be allowed to continue that use of the
site for a twenty year period.
It is noteworthy that in these days of school budget problems,
declining enrollments and a consequently increasing number of
surplus school sites that a mechanism has been conceived to
keep this parcel , at least, in public ownership.
The site came to the Saratoga Union School District many years
ago when the old Booker School District was amalgamated. The
surrounding area, including Congress Springs, is rich in cultural
history. As an unofficial name, the parcel is called the pro-
posed Congress Springs Open Space Preserve in this report.
Location: The proposed Preserve is adjacent to Congress Springs
Road (Highway 9) , two miles west of Saratoga, within an unin-
corporated portion of Santa Clara County (see map) . The
parcel is on the south slope of Saratoga Creek and is bounded
on the north and east by San Jose Water Works Company property
and on the south and west by other privately owned parcels.
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R-75-10 Page three
Description: The property is located on the lower portion of
the northfacing slopes which are a part of the Saratoga Creek
watershed. The north end of the site is nearly level but the
slope increases markedly towards the south. The majority of the
parcel has slopes of 30% - 60% . The steep topography and dense
vegetation make the property a valuable portion of the watershed.
Soils appear to be derived from sandstone and probably belong
to the Los Gatos-Maymen series. They are sandy but high in
organic matter because of a thick layer of leaf litter. The
dense vegetation indicates the soil has a high moisture content.
They are also easily eroded once the vegetative cover is removed.
The upper portion of the site is characterized by a dense wood-
land community. Within this community there is a moderately
thick understory of shrubs and herbaceous plants. The small
portion of the lower slope is comprised of a shrub community
with distinct boundaries between it and the woodland. In general ,
a large variety of trees, shrubs and herbs are found throughout
the entire site.
The viewshed from the site is limited on most of the location
because of the woodland community. A view of the north slopes
beyond Saratoga Creek can be obtained from a few places on the
upper slopes.
For the most part, the site affords a sense of seclusion from
the urbanized area, except for road noises .
Present and Past Uses : The proposed Preserve is presently not
being used except for occasional outdoor education purposes .
Development is restricted by the site 's small size, dense vege-
tation and steep slopes.
Past use has significantly altered the natural characteristics
of the land. There is an overgrown roadbed crossing the parcel
in the east-west direction, and the remains of a dumping site
are near the north end of the parcel. Vegetation has covered
most of the dump, but there are signs of old refuse which are
detracting from the natural environment.
Access to the property is obtained by Congress Springs Road,
bounding the parcel on the north, and a PG&E road bounding the
parcel on the west.
Adjacent Use: The San Jose Water Works property on the north
and east is used primarily for the watershed serving the San
Jose area. The Saratoga Springs Resort is also located on the
north, and although it is developed for medium to high intensity
use, it is separated from the school site by Highway 9 . The
remaining property on the south and west is privately owned and
confined to low intensity use and agriculture.
R-75-10 Page four
Compatibility With Plans : In the past the District has adopted
the Open Space Element of the General Plan for Santa Clara County
as the District' s Interim Master Plan. Within the next few
months the "final" District Master Plan will be completed,
establishing criteria for its open space program. Sites such
as this have rated high in priority in discussions thus far
because of high scenic value, closeness to urbanized areas and
passive open space amenities.
The property is within an unincorporated portion of Santa Clara
County and also within the Sphere of Influence of the City of
Saratoga. Is has been determined that the acquisition of this
land for open space purposes would be consistent with the General
Plans of Saratoga and Santa Clara County.
Potential Use: Future park development of this site will be re-
stricted by its small size and steep slopes. The property is
relatively unused because of lack of parking and lends itself
to low intensity uses such as hiking and nature studies. Even
for these purposes, the dense vegetation limits the development
of a trail system. The primary use of the land would be to pro-
vide permanent open space, creating visual relief for the resi-
dents of the nearby urbanized area.
Other Factors: The PG&E access road is the only easement on the
property. Utilities are nonexistent on the site. Surface
water is not available on the site, although the lush vegetation
would indicate a high subsurface water potential. There are
numerous springs on the adjacent parcels of land.
Parking, even for low intensity use, would be a major problem
on the site . The topography and vegetation limit any such im-
provements. Grading would be expensive and have a significant
impact on the natural setting.
Observation of the area indicates no significant problems asso-
ciated with the current and previous casual public use of the
area. The dump site ceased years ago, but it may be necessary
to patrol occasionally to prevent a recurrence of the problem.
The refuse currently exposed would be eliminated at a maximum
cost of about $250.
Patrol: Staff driving between the Saratoga Gap and the proposed
Fremont Older Open Space Preserve will pass the subject property;
therefore , no significant additional patrol costs are anticipated.
Management: It may be necessary to clean up litter on a yearly
basis. If this is the case, it could best be accomplished by a
volunteer community group such as the Boy Scouts.
R-75-10 Page five
Terms: As mentioned in the Introduction, the 2 . 1 acre parcel
would be a gift to the MRPD, except that the School District
would, under a license agreement, maintain the right to use the
parcel for outdoor education purposes for a period of twenty
years, unless an alternate site acceptable to the School Dis-
trict were provided. The MRPD would also be obligated to main-
tain the land in perpetuity for park, recreation or open space
purposes.
Recommendation: It is recommended that the Board of Directors
adopt the attached Resolution of the Board of Directors of the
Midpeninsula Regional Park District Accepting Gift of Property,
Authorizing Officer to Execute Certificate of Acceptance with
Respect Thereto and Authorizing General Manager to Execute Any
and All Other Documents Necessary or Appropriate to Closing of
the Transaction (Congress Springs Open Space Preserve) .
It is further recommended that the Board exempt this site from
entry permit requirements .
The MRPD is grateful that this offer of a gift of land has been
made by the Saratoga Union School District which has demonstrated
a continuing concern for the provision of outdoor education
experiences.
HG:acc
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL PARK DISTRICT ACCEPTING
GIFT OF REAL PROPERTY, AUTHORIZING OFFICER TO
EXECUTE CERTIFICATE OF ACCEPTANCE WITH RESPECT
THERETO AND AUTHORIZING GENERAL MANAGER TO
EXECUTE ANY AND ALL OTHER DOCUMENTS NECESSARY
OR APPROPRIATE TO CLOSING OF THE TRANSACTION
(CONGRESS SPRINGS OPEN SPACE PRESERVE)
The Board of Directors of the Midpeninsula Regional
Park District does resolve as follows :
Section One. The Board of Directors of the Midpenin-
sula Regional Park District does hereby accept, with
gratitude, the gift of real property conveyed by that
certain gift deed from the Saratoga Union School Dis-
trict to the Midpeninsula Regional Park District dated
May 14 , 1975.
Section Two. The President of the Board or other ap-
propriate officer is authorized to execute a certificate
of acceptance to any deed granting title to said
property.
Section Three. That certain license agreement between
the Saratoga Union School District and the Midpeninsula
Regional Park District dated May 14 , 1975 is approved
and the President of the Board or other appropriate
officer is authorized to execute the same on behalf of
the District.
Section Four. The General Manager of the District is
authorized to execute any and all other documents in
escrow necessary or appropriate to the closing of the
transaction.
R-75-7
(Meeting 75-11,
Agenda item No. 5)
0
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
May 2, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Communications System
Introduction: At its February 26, 1975 meeting, the Board con-
sidered a report from the General Manager (R-75-1, February 22,
1975) on Goals Workshop Follow-up. The Open Space Resources
Program discussions included a description of the communications
system which was being planned at that time.
Discussion: Further planning with Santa Clara County on the
system has led to further refinement but no substantive changes
envisaged. Santa Clara County has gotten bids on the necessary
equipment. An itemized copy of the low bid is attached; the
total price is $6, 930. 00.
Also attached are an Agreement for Answering and Dispatching Ser-
vices and an Agreement for Communications Services. These would
be executed by the General Manager with the Board' s concurrence.
Recommendation: It is recommended that the Board of Directors
approve the ordering of the attached list of communications
equipment and that the Board concur in the contracting of commun-
ications services from Santa Clara County.
We will be pleased to discuss the system and agreements in more
detail at the March 14, 1975 meeting.
HG:acc
-75-70
(Meeting 75-11 ,
Ilk Agenda item No. 6)
A"0
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 6 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Master Plan of the Midpeninsula Regional Park
District
A Subcommittee consisting of Directors Shelley and Wendin,
along with L. Anderson, D. Weden, R. Mark and myself, have
reviewed the scoring system used in the Master Plan study.
Changes which were indicated are being made, a new computer
run is in process, and a new composite map will be produced.
This material should be available for Board review at the
meeting of May 14 , 1975. Our consultant plans to have addi-
tional text material ready for distribution in the May 28
meeting packet.
HG:acc
MIDPENINSULA REGIONAL PARK DISTRICT
C L A 1 14 S
` escr
Amount Name Di
r tion
1057 $280 .00 Lisa Anderson Environmental assessment
1058 478 .96 Xerox Corporation Duplicating
1059 100.00 Carolyn Caddes Photographs
1060 15 .00 Times Observer Subscription
1061 11. 00 Stanley Norton April expenses
1062 57 . 30 E. Jaynes Meal conferences $9 .45
Mileage 47 .85
f _
C-75-10
May 14 , 1975
Meeting 75-11
MIDPENINSULA REGIONAL PARK DISTRIC^1
C L A I M S
Amount Name Description
rr
1039 $234 .10 Valley Reproduction Services Reproduction
1040 58 . 00 Pitney Bowes Postage
1041 10 .00 Menlo Park Recorder Subscription
1042 42.00 Redwood City Tribune Subscription
1043 38 .00 Santa Clara County Maps
1044 109 .85 Doidge, Carroll, Sheffield
& Minder Deposition
1045 15.45 Planning & Conservation Books
Foundation
1046 13 .78 Repro Graphex Office supplies
1047 29 .00 Flinn, Gray & Herterich Insurance
1048 95.88 Curtis Lindsay Inc. Office equipment
1049 46 .96 Norney' s Office supplies
1050 462.21 Pacific Telephone Telephone
1051 10 .95 Playground Clearing House Book
1052 183.14 International Business Office supplies
Machines Corporation
1053 1.85 Eastman Kodak Company Photograph
.1054 92.95 San Jose Paint Co. Office supplies
1055 300. 00 Diridon Research Corp. Annexation survey
1056 16.86 H. Grench Out-of-town meeting
expense
Historical Heritage Cornndsslon
524 County Administration Building
70 West Hedding Street
County of to Clara San Jose, California 95110
299-2323 Area Code 408
California
April 28, 1975
ATTENTION: City Councils, Planning Commissions,
Planning Staff
Dear "Decision Makers" :
WHAT, VHER! , �,IHY and HOW would you like some information about the
"state of preservation" in your town and your county"
WHAT: The Santa Clara County Historical Heritage Commission
would also like to know "WHA�V' the state of heritage
preservation is in your town. Could you possibly set
aside Friday, May 16th (during National 14istor-ic Preser-
vation Week ) from 1 : 00 - 4: 00 p.m. to share with us what' s
happening on the preservation scene?
WHERE: Town of Los Gatos Planning Department will be our host at
the Town Chambers, 110 East Main Street, Los Gatos ,
Wfrz De Quevadc Adobe (1797'' . .TIvrelve Mile F!ouse (1840) m .Thomas
Fallon house. . (l846 ) . .Stanford Summer Residence (11,370) . .
Fatjo House (3.98C ) . .11--os Gatos liethod-ist Ch-�rch ( 1_8f�6
Hotel Lyndon ( 1898 ) . .First Radio Station (1909 ) . .Jaranese
Tea House (1915) .,Fredericksburg Brewery (1370-P.-cr.`Ll 19 ,
1975) .
These are but a few examples of an irreplaceable historic
resource which is being depleted as each link with our
heritage becomes true latejt silent victims of the bbulldczcr.
If you, too, would li'ka t, I-Lve dang U _ierously and f-ind Cut
just "how dancjerous a lit -le knowledge can be., " our pare-t!
of experts* will fill you in on current -funding lcqislation:
historic districts, ordinances and contracts-, tax incentives:
proposed building code changes; in short, some Action Plans
for Preservation.
HOW: Join us for: 1 :00 Coffee
1:15 Panel (we tell you what we know),
2 :115 Participation (you tell us what you know)
3 :30 Adjourn -( if You 're exh&Lis-tc_a )
4:00 Adjourn (if We 're exhausted) .
An Equal Opportunity Employer
I
kt
�SW
k1IDPENINSULA REGIONAL. PARK DISTRICT
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Written Communications
DATED:—
I
City Councils, Planning Commissions,
Planning Staff April 28, 1975
Page Two
We'd kind of like to know how many coffee pots to plug in, so could
you please respond to Commission secretary Liz Brennan at 299-2323
by May 13 th? Thank you.
jLet us hear from you!
Cordially,
Mardi Gualtieri, Chairman
Historical Heritage Commission
*Roger Scharmer, State Department of HCD
*John Burns, Exec. Dir . , Housing Authority SCC
*Al Carlson, Asst. Chief Appraisor,
SCC Tax Assessor' s Office
*Lee Bowman, Planning Director, Los Gatos
*Art Ogilvie, Planning Staff,
SCC Historical Heritage Commission
/eb
cc: Board of Supervisors
Commissioners
Dr . Arthur Ogilvie, Staff
i
CALIFORNIA ASS
Ut.,
PARK AND RECREATION COWN"ISSIONIAI S ANO BOA11,1) MEMBERS
i
I
I
April 10, 1975 RECEIVED M Y 1975 II
Bear Fellow Commissionus and Board Men;bers:
You are invited to participate in a learning experience designed for park and recreation
commissioners, board members and administrators.
The Fffcctive Group Action Workshop will be conducted Saturday, May 17, 1975, from
8:30 a.m. to 4:30 p.in A Coyote Point, San Mateo.
This program addre,sses the problems of group action, and'dcvelops methods, procedttres,
and processes for maximizing group efforts. ►'artIcipants also get feedback on their individual
leadership s[yies.
Thk� tiro„ram is an ;;chanced prograni an,,l builds on the Ad-dsory Commissioners Workshop.
The greatest benefit is o;,tained vrhen several people attend from tlt". same -gency. The fee of
$I2.50 per person includes materials and luncheon.
Because pre-work is required, we must Dave reservations prior to 'May 19, 19'15. ' ast
minute call...ellations and%or no-shows seriously hamper the workshop and places all partici-
pants at a distinct disadvantage.
EFFECTIVE GROUP ACTION ',VORKSHOP
-Saturday, May 17, 1975
. i
REGISTRATION FORM
NAME _ _ PHONE
AD:-,R1,SS _ _ CITY -- ZIP
AMOUNT ENCLOSED
i
PLEASE RETURN FORM TO: Vicki Williams
%Southeast Recreation and Park District
P. O. Box 348
Norwaik, Calif. 90650
PLEASE RETURN RESERVATIONS PRIOR TO 1MAY 10, 1975
f
r
EFl—' CT lVE ("1 0'UP ACTION
WORKSHOP
i
aturday, Nl lay 17, 1975
,3:30 a.m.-4:30 p.m.
C'uyote Point, Say:Mateo
DE ':;NED SPECIFICALLY FOR
C:Ol.'XMISSIONERS
BOARD kil:t'r=DER
--RECREATION S t AF F
l
SPONSORED BY `I
Par s ,& Recreation Commission
and
Cr'i'orn,.a A sso ci-1 iloq
of
Park I'ecrea Ton Connn.i-sloners v Board "«*embers
I
i
M-75-67
»aa»�
MIDPENINSULA REGIONAL PARK DISTRICT
April 28 , 1975
To: Board
r of Directors i
From: John Melton, Controller
Subject: Financial Statements, July 1., 1974 - March 31, 1975
Attached are MRPD's statement of revenue and expenditures for the
first three quarters of the 1974-1975 fiscal year. Also attached
is the District's balance sheet as of March 31, 1975 .
Excluding gifts, revenue for the first three quarters totaled
1 124 000 682 000 less$ than ant
icipated) .tici at ed We had expected to
P )
P
receive $834,000 in Proposition 1 bond funds during the third
quarter, but these funds have not been received yet. Excluding
those funds, revenue is 15.6% greater than anticipated.
Expenditures, also excluding gifts, totaled $587 ,000 , which is
60.6% less than budgeted for the first three quarters. This is
primarily due to some major expenditures for land purchases slip-
ping out to dates later than originally budgeted.
f
The District has committed $815,000 of its borrowing capacity to
hands purchased. Over 80% of these obligations become due in the
next 12 months.
JPM/nak
attach.
i
I
I
I
STATEMENT OF REVENUE AND EXPENDITURES
7/1/74-3/31/75 I
I
Revenue:
General property taxes $ 913 ,970
Gifts 342,390
Business inventory tax relief 72,553
Homeowners property tax relief 59 ,798
Interest 77,914
Miscellaneous 50
$1,466 ,675
Expenditures:
Salaries $ 61,546
Employee f 'p oyee benefits 8 ,545
Directors' fees 4 ,150
Legal counsel 19 ,112
Election expenses 11,737
Other professional services 8 ,043
Printing and duplicating 6,271
Rent 4 ,374
Transportation, conferences and meetings 4,374
Office supplies and equipment 2 ,775
Telephone and postage 2 ,060
Books, maps, subscriptions, dues & memberships 1,501
Site operations and maintenance 487
Field tools, equipment and supplies 552
All other 1 ,490
I
Subtotal: operating expenses $ 137 ,017
Land 786 ,598
Vehicles 3 ,489
Equipment 2 ,416
Subtotal: fixed assets $ 792 ,503
Total expenditures $ 929 ,520
i
BALANCE SHEET
March 31 , 1975
ASSETS
General
Cash: General Fund Fixed Assets
Wells Fargo Bank $ 6,503
Santa Clara County 1,702,998
Petty Cash 75
$1,709,576
Prepaid Expenses and Deposits $ 725
Land $1,601,478
Vehicles 3 ,489
Equipment 13,351
$1,710,301 $1,618 ,318
LIABILITIES, RESERVE AND FUND BALANCES
Liabilities:
Accounts Payable $ 2,011
Notes Payable $ 814,880
Fund Balances:
Invested in general fixed assets 803,438
Fund balance 1,708 ,290
$1,710,301 $1,618,318
REVISED
C-75-10
May 14 , 1975
Meeting 75-11
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
1039 $234 .10 Valley Reproduction Services Reproduction
1040 58 . 00 Pitney Bowes Postage
1041 10 .00 Menlo Park Recorder Subscription
1042 42 .00 Redwood City Tribune Subscription
1043 38 .00 Santa Clara County Maps
1044 383. 70 Doidge, Carroll, Sheffield
& Minder Depositions
1045 15.45 Planning & Conservation Books
Foundation
1046 13 .78 Repro Graphex Office supplies
1047 29 . 00 Flinn, Gray & Herterich Insurance
1048 95 .88 Curtis Lindsay Inc. Office equipment
1049 46 . 96 Norney' s Office supplies
1050 462 . 21 Pacific Telephone Telephone
1051 10 .95 Playground Clearing House Book
1052 183.14 International Business Office supplies
Machines Corporation
1053 1.85 Eastman Kodak Company Photograph
_1054 92.95 San Jose Paint Co. Office supplies
1055 300 .00 Diridon Research Corp. Annexation survey
1056 16 .86 H. Grench Out-of-town meeting
expense
1
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
7 Amount Name Description
1057 $280 . 00 Lisa Anderson Environmental assessment
1058 478 . 96 Xerox Corporation Duplicating
1059 100 . 00 Carolyn Caddes Photographs
1060 15 .00 Times Observer Subscription
1061 11. 00 Stanley Norton April expenses
1062 57 . 30 E. Jaynes Meal conferences $9 .45
Mileage 47 .85
1063 84 .30 County Clerk Jury fee deposit
1064 11 . 04 University Art Center Office supplies
1065 295 . 20 Peninsula Newspapers Legal advertising
1066 15 . 00 Public Employees `
Retirement System Administrative cost
1067 53 .25 Department of Interior Maps
1068 25. 00 California Parks & Workshop fee
Recreation Society
1069 12 .16 New England Business Service Office supplies
1070 39 . 75 C. Harrington Mileage $13 .50
Maps 26 .25
1071 64 .99 Petty Cash Meal conferences $39 .59
Office supplies 16 .64
Mileage 8 . 77
1072 6,180 . 00 Rogers, Vizzard & Tallett Legal services
1073 52 . 95 A-Alans Key control system
1074 288 . 00 Hanson Hom Consultant fees
1075 300 . 00 Mary Crouse Environmental assessment