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HomeMy Public PortalAbout2000/08/31 AUGUSf 31, 2000 The Agenda Meeting of the Mayor and Council of the Borough of Carteret preceding the Regular Meeting September 7, 2000 was held on August 31, 2000, 7:05 P.M., Municipal Court, Police Facility, 230 Roosevelt Avenue, Carteret, New Jersey. AGENDA MEEl'ING August 31, 2000 The following were noted present: PRESENT Councilmember Crilley O'Brien Quinones Santoro " Noted absent was Mayor James A. Failace and Councilmembers Fazekas and Sohayda and Borough Attorney Craig Coughlin. Mailed to the Home News Tribune, The Star Ledger and posted on the bulletin board on August 23,2000. SfAnMEN!' OF MEEl'ING OOITCE 00R0Uœ EN;INEER a. Borough Engineer - MUNICIPAL PROJECTS: 1. Eric Betz from Killam and Associates gave his report. He spoke on the Waterfront Park, that they will be completing the Grant Closing Documents and forward them to the EDA for approval and release of the check to the Borough. tblicipal Projects At approximately 7:10 p.m. Doug Walsh, Esq., substituting for Attorney Coughlin, was noted present. Attorney noted present 2. Police Station - Courtroom Emergency Exit Door - Eric reported they have requested Requests for Quotations and upon receipt and review of them they will prepare a report presenting the results and recommendations to the Mayor and Council. Police Station At approximately 7:12 p.m., Councilmember Fazekas was noted present. Counci1member Fazekm noted present 3. Library and Senior/Community Center - Eric reported the General Contractor, Serenity Group has failed to make an effort to complete the Punch List Items on the Construction Code Officials list, the Borough Engineer's list and particular items on Potter Architects List. A certification has been requested to enable the Borough to proceed with the necessary actions to place the contractor in default and terminate the contract. Library and Senior/ Cœm.mity Center b. Eric Betz then spoke on SEWER FACILITIES: 1. llIegal Connection Identification & Infiltration/Inflow Reduction Program. NJDEP Sewer System Status Report - Eric reported his office has completed the required monthly project status report requested by the NJDEP. They also have a hearing on Sewer Facilities 1 AUGUSf 31, 2000 Sewer Facilities Cont: ICI & II Reduction Program Continuation Improvements to Dorothy Street PunpStation Improvements to Roosevelt Ave. Punp Station Annual Sewer System 5. Fmergency Service Contract Improvements to 6. Hagaman and Sycanore Streets ICI & 1/1 Reduction 7. Program - !base IB ICI & 1/1 Reduction 8. Program - Fbase ID ICI & 1/1 Reduction Program Fbase IIC & IIC; Sanitary Manhole Rehabilitation Bergen, Hayward & Harrison Punp Station Improvements October 24, 2000 in which their office and the Borough Attorney will represent the Borough to provide information regarding the Borough's Sewer System and progress made by the Borough. 2. ICI & III Reduction Program Continuation - Eric reported that A continuation of this program requests a Professional Services Budget in the amount of $86,500. He stated that a budget was allocated for the mandatory continuation of the ICI & III Program in the recent year 2000 Sewer Bond Ordinance in the amount of $305,000. 3. Improvements to Dorothy Street Pump Station - Contract No. 00-05 - Eric reported that they are prepared to advertise the contract for public bid and they are requesting a reimbursable, not to exceed budget of $35,000. Public bidding of this contract was authorized by the Borough by Resolution #00-136. 4. Improvements to Roosevelt A venue Pump Station - Eric reported the Roosevelt Avenue Pump Station requires electrical, controls system, HV AC repairs, pump maintenance and two (2) new communicators. At this time they need a lump sum Engineering Budget of $6,200 and a Engineering Design Budget of $11,700 and Construction Engineering Budget of $9,600. The estimated construction costs are $80 - $95,000. Annual Sewer System Emergency Service Contract - Contract No. 00-03 - Eric reported that the bid documents have been Completed and the contract is ready for advertisement. The Budget amount of $120,000 was included in the Sewer Bond Ordinance. Improvements to Hagaman and Sycamore Streets - Illegal connections were confirmed along Hagaman Street and a resolution is required to extend a contract award. ICI & III Reduction Program - Phase m - Eric spoke on investigation of thirty-four (34) "suspect areas" in the storm sewer system and they investigated them with television cameras and smoke testing. ICI & III Reduction Program - Phase ill - The results of the metering program were included in the April 24th report, proposing smoke testing, dye testing and television inspections for each area with evidence of inflow. 9. ICI & III Reduction Program - Phase IIC & IIC; Sanitary Manhole Rehabilitation - Contract No. 99-19 - Contract for this was awarded to Vangelis Construction Co. on June 22, 2000. 10. Bergen, Hayward and Harrison Pump Station Improvements - Contract No. 98-14 - Eric explained that the work for this contract is progressing. 2 11. Bergen Street and Hayward Avenue Pumping Stations Pump Replacement and Rehabilitation - Contract No. 99-6 - This is to schedule a startup and testing meeting to test and check the calibration of the flow meters, pressures, flow rates and general performance of both locations 12. Sabo St. Pump Station Replacement & Sanitary Sewer Improvements - Contract No. 99-13 - This contract was awarded to Ace Manzo Inc. & Son, Inc. on June 22, 2000. 13. Cooke Avenue Sewer Rehabilitation & Pershing Area Sewer Separation - Contract No. 00-02 - Contract was awarded to Allstate Power Vac, Inc. 14. Improvements to Dorothy Street Pump Station - Contract No. 00-05 - The design documents are complete and the Borough is proceeding with the adoption of a Sewer Bond Ordinance to appropriate the necessary funding to construct the improvements. 15. Suspect Area Sewer Cleaning and Internal Inspection Contract No. 00-06 - Eric said they are continuing investigation of the remaining seventeen (17) suspect areas by internal sewer cleaning and closed circuit television inspection. 16. Year 2000 Sewer Bond Ordinance - A Special Council Meeting was held on June 22, 2000 to discuss the required and lor mandated sewer repair and improvement projects that should be considered for the year 2000. At approximately 7:30 p.m., Mayor Failace was noted present. Anthony Neibert - He will speak III Closed Session. Robert Kately - Mayor Failace said he already spoke to him. June 1, 15 & 22, 2000. Public Hearing - #00-35 Establishing a New Subsection "160- 67 A" of the Code, Re: Plot Plans - 1&2 Family Dwellings Without Planning or Zoning Board Approval. #00-36 Amending Chapter 168 of the Code, Re: Regulating Use of Mobile Telephones While Operating a Motor Vehicle. #00-37 Capital Improvement, Appropriating $55,000.00 - Re: Library Repairs. #00-38 Establishing the Position of Public Works Superintendent. 3 AUGUSf 31, 2000 Bergen Street and Hayward Avenue Punping Stations Punp Replacement and Rehabilitation Saba Street Punp Station Replacement & Sanitary Sewer Improvements Improvements to Dorothy Street Punp Station Suspect Area Sewer Cleaning and Internal Inspection Year 2000 Sewer Bond Ordinance Mayor Failace noted present Anthony Neibert Robert Kately MINlJI'ES FOR APPROVAL ORDINANCES , Public Hearing AUGUSf 31, 2000 #00-38 Should of been First Reading Mayor Failace RESOll1ITOOS Mayor Failace said he would speak about this in Closed Session and then the Attorney said this ordinance should have been put on for First Reading, not Public Hearing because at the last meeting it was amended to Public Hearing but it should of still be on for First Reading. Mayor Failace then apologized for being late for the meeting but he explained he had to go to a wake. Then he asked if they had discussed all the resolutions for Killam. Directing the Issuance of Various Raffle Licenses. Directing the Issuance of Various Bingo Licenses. Professional Services-Killam Associates not to exceed $1680.00, Re: Contract Administration in Conjunction with the Oil Gas Conversion at Police Headquarters. Professional Services -Killam Associates, not to exceed $2200.00, Re: Borough Generators. Professional Services -Killam Associates, not to exceed $6200.00, Re: Punch List Inspection Work-Carteret Library. Councilmember Santoro said this will be discussed in a Closed Session. Professional Services-Killam Associates, not to exceed $2700.00, Re: Bid Documents in Connection with Oil/Gas Conversion at Police Headquarters. Professional Services-Killam Associates, not to exceed $5200.00, Re: Cooke Avenue sewer rehabilitation and Pershing Avenue Sewer Separation Project. This will be discussed in a Closed Session. Rofessional Services-Killam Associates not to exceed $5000.00, Re: Borough Storm and Sanitary Sewer System. This will be discussed in Closed Session. Authorizing Agreement with Preferred Cleaning Solutions. Authorizing Agreement with Garden State Laboratories Services. Professional Services-J.e. Morris Associates, not to exceed $9350.00. Re: Oil/Gas Conversion at Police Headquarters. Property Tax Cancellation. Resolution Authorizing Payment to Various Contractors Performing Rehabilitation of Homes Pursuant to Council on Affordable Housing (COAH) Regulations. Resolution Supporting Home Rule and Opposing Bill AS332. 4 Resolution Authorizing Refund of Tax and/or Sewer Fees. Taxi Cab License Application, Re: Pen's Ram Trading Inc. Verizon, Re: Public Notice Revised Hearing Dates. Middlesex Water Company, Re: Application for Approval of an Increase in Base Rates. NUI, Elizabethtown Gas Company's Notice of Public Hearings, Re: Re-distributed due to a change in the date of the Flemington meeting. New date Thursday 9-21-00, 7:30 P.M. Application for a Statewide General Permit No. I New Jersey Turnpike Authority Right-of-Way Maintenance Activities. Department of Personnel - Notice of Promotional Examination, Re: Police Lieutenant effective date September I, 3000. Mercer Group International, Re: Ordinance #2000-9; seeking to obtain exemption status to accept source separated Recyclable Material from Carteret pursuant to NJSA 13:15:IE-99.l6(d). The Governing Body said they need more information from Mercer and that they should contact the Business Administrator. Marcy Behrmann, Home News Tribune requesting access to reports of emergency medical calls from June 2000 and June 1995 pursuant to Open Records Law, NJ Stat. Ann. Section 47:1-1 to 47AIA.4. This will be done and be handled by Attorney Coughlin. Fiber Optic DesignlBuild Project-requesting permission to construct laterals within the paved R.O.W. on Federal Blvd. And Blair Road. Mayor Failace said there is a moratorium on those roads and he told Al Beninato that the roads have to be closed correctly and they have to review the design. Richard Greenberg- letter of resignation as of August 25, 2000. Sitar Company -Vacating Germak Drive. Mayor Failace said we have to get a survey done on that property. Attorney Walsh said they don't own the fee title interest, they only own the easement type of interest and in this case, by State Statute, it is a right of way which is a different type of easement interest. He explained that all they can do is vacate their interests. Mayor Failace doesn't want to give this to anybody one way or another. Attorney Walsh said to let Sitar do the survey on it. He explained that most towns have the person that is asking for it do it at their 5 AUGUSf 31, 2000 APPLICATI(JI S <XH1UNlCATI(JI S MATJ:IiES FOR DIsaJSSlOO Lieutenant Praootiona] Exam Mercer Group March Bel:mnann Fiber Optic Design/ Build Project R. Greenberg Sitar Company/Germak Drive AUGUSf 31, 2000 Sitar Cont: John Spoganetz Dispatchers - Part-Time New Bus Shelter Bus Shelter Upgrade Michael Carnevale/ B. lrizary Michael Hack Partner's Pub own cost so then he then at his own risk decides whether he will spend his own money. Attorney Coughlin will send Sitar a letter to do the survey. John W Spoganetz requested to review all documentation received by the Mayor and Council Re: Privatization of the Borough Sewer System, per NJ Right to Know Act & Freedom of Information Act. Mayor Failace asked if that automatically becomes public record because it was clocked in. Attorney Walsh said if it was received and placed on file then it is a public record. Mayor Failace said it was a Closed Session of discussion. Attorney Walsh said until you have actually accepted it, it is not subject to the Right to Know Law and he said that none of them present were not subject to The Freedom of Information Act unless Federal Funding is somehow used in the receipt. Mayor Failace said it was reviewed in Closed Session. Attorney Walsh said then it is not subject to the NJ Right to Know Act & Freedom of Information Act. He thinks you should have Attorney Coughlin answer that. Job Postings - Two (2) Part-Time Dispatchers per Director Elg. This was taken off per Councilmember Quinones. She will discuss this with Director Elg. New Bus Shelter Walgreens. Bus Shelter - Upgrade to existing shelter by Commuter Lot. Michael Camevale - Requesting change of title for Bert Irizary in Sewer Department. Mayor Failace said this is just a title change. Michael Hack - Requesting James Durek Esq. to represent him in a Civil Action, Re: Tiaisha R. Caldwell vs. Borough. This will be discussed in a Closed Session. Partner's Pub-Request to Close Down per ABC; late filing of paperwork for 99/2000 license. Pursuant to NJSA33:l-12.l8. The Assistant Clerk told the Governing Body she gave them all a copy of what ABC had faxed over to her today. Then she read aloud what she and an attorney from ABC spoke about on the phone today. She also said the police will not close them down unless they receive something from ABC in writing. 6 Mayor Failace said we will have to get something writing from Attorney Coughlin. Robert Kately - Request for a "Senior Only" Meeting with Mayor and Council, Re: Senior Citizen Transportation Department. Mayor Failace said we cannot have a "Senior Only" Meeting, it would have to be open and then he went on to say that he met with the President of both Seniors during the week and they asked him to hold off and they will speak to the Seniors. They can have an Open Meeting if they want a meeting. Robert Kately - Request for Meeting with Governing Body to discuss breakdown of expenditures and overtime in Parks and Senior Transportation Departments. Mayor Failace said he had requested that information a few weeks ago and as soon as he gets it he will review it and go over it with the Council and if they want to meet with Mr. Kately , they will. Mr. Kately spoke saying to the Mayor that the information he had requested is on his desk. At approximately 7:45 p.m., Councilmember Fazekas was noted absent and he was again noted present at 7:48 p.m. BUSINESS TO BE ADDED: Councilmember Fazekas spoke saying we more or less got the go ahead from the UEZ. He said he don't know approximately how much they are going to see, it should be about 35%, which is $40,000.00 so it will come out to about $140,000.00. He asked for a resolution to go out for bids for the truck. Councilmember Crilley asked the total cost of the truck. Councilmember Fazekas said $400,000.00. Councilmember Santoro said John Riggio has filed this with the UEZ. She said the bond is in existence for the fire truck so this will just lower the amount. Councilmember Santoro said she had a meeting with different groups at the Library, new Community Center and they have found out they may have to shift around certain furniture. The Office for the Disabled needs a conference table to hold meetings with the families. They are meeting there on Wednesday morning to look at the possibility of what they will be needing. She went on to say she talked to Patrick DeBlasio about the two (2) pool tables in the side room and the seniors would like to remove one (I) pool table and put in a big screen television and a couple of card tables and some computers. ~ AUGUSf 31, 2000 Robert Kately Counci1member Fazekas noted Absent & Present BUSINESS 10 BE ADDED Fire Truck Library/Cœm.mity Center AUGUSf 31, 2000 Ballot, Re: General Election Cell Phone Ordinance Basketball Courts Mayor Failace asked what they would do with the pool table and then commented that they would sell it. Councilmember Quinones asked what the procedure would be to get something on the referendum on the ballot for the General Election. Attorney Walsh said he thinks you would have to pass a resolution with forty (40) days prior to the election, on which you would be having the referendum on . Then he commented not to hold him to that date. He said then it is a question of whether it is a binding or non-binding referendum. Mayor Failace said it is non-binding. Attorney Walsh said that is all they have to do. Councilmember Quinones asked Attorney Walsh to pass on to Attorney Coughlin to put on a resolution drafted for the next Council Meeting to put a referendum on the ballot asking the voters their opinions as to whether Borough workers should be required to live in town. She said one of the reasons she did that was because of the whole matter of the Dispatchers situation, which was handled very inappropriately and given the fact that it came down to what it did, she would like to put this into the hands of the people that pay the salaries. Councilmember Santoro asked if in order to draft a resolution do they have to have the consensus of the Council. Councilmember Crilley said she thinks it has to be done by this week. because he thinks it is fifty four (54) days now. Councilmember Quinones said if she is off by the timing that is fine, but, she wants it on for next week if they have time to do it. The Governing Body agreed to put this on. Councilmember Crilley called up and discontinued his telephone service. Councilmember Santoro asked how many readings the Cell Phone Ordinance would have. Mayor Failace said if they vote on it this week you still have twenty (20) days from when he signs it. Councilmember Crilley asked Eric Betz from Killam where they stand with the re-bid of the Basketball Courts. Eric said they had to change something in the documents and he has to ask Nick Goldsack what had to be changed and he has to get a budget from the Board of Education to let them contribute to 8 this. That is the way to get more money into the project or complete as is. Councilmember Crilley said he wanted to conference on this. He then said just for the Council's opinion they could scrap this, this year, instead of going out to bid on the basketball and tennis court this year. They could scrap that plan and use the remaining funds to do another park. The money was never designated for a specific reasons other than parks. Councilmember Santoro asked how much it would cost to do where they play socceer. Councilmember Cri1l1ey said he thinks a lot more than what they have because that program is going to require a lot of work. Mayor Failace said he thinks that should be considered for next year. Councilmember Fazekas asked Councilmember Crilley what other parks he had in mind. Councilmember Crilley said Grant Avenue and Shore Crest have not been addressed. Parkview has been addressed a little. He has to find out from Patrick, how much is left in the budget. Mayor Failace said he would like to put Sue Ivanitski on the Library Board to replace Ruth Ann who left to take the position on the Housing Authority. He said he heard there was a discussion with the commissioners of the Housing Authority in reference to giving up Borough property across the street to them and then he asked if anyone that was present had met with them. He just wanted everyone to know that property is involved in the Rehabilitation Project for Lower Roosevelt Avenue and they would have to talk to John Riggio. It is not for give away or for sale. Councilmember Santoro said it is good he said that because he would not have known. RESOLUTION #00-276 was introduced by the Mayor and referred to the Council for action. Upon MMS&C by Councilmembers Fazekas and Quinones RESOLUTION #00-276 "RESOLUTION TO GO INTO CLOSED SESSIION" was adopted. Upon individual roll call vote Councilmembers Crilley, Fazekas, O'Brien, Quinones and Santoro voted in the affirmative. Councilmember Sohayda was noted absent. q AUGUSf 31, 2000 Basketball Courts Cont: Sue lvanitski RFSQUITIOO #00-276 Resolution to go II Closed Session Adopted AUGUSf 31, 2000 MEETING CLOSED MEETING OPENED ADJOORNED At approximately 8:23 p.m., this meeting was closed. Upon MMS&C by Councilmembers Crilley and O'Brien and unanimous affirmative vote of the five (5) Councilmembers present this meeting was opened at approximately 10:20 p.m. Upon MMS&C by Councilmembers Crilley and O'Brien and unanimous affirmative vote of the five (5) Council members present, after no further discussion, this meeting was adjourned at approximately 10:21 p.m. Respectfully submitted, ~--' 0. ~~ Linda A. Rivera Acting Assistant Municipal Clerk LAR