HomeMy Public PortalAbout19750813 - Agendas Packet - Board of Directors (BOD) - 75-18 AA.
Meeting 75-18
'V10f
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
A G E N D A
August 13 , 1975 7 :30 P.M.
Midpeninsula Regional Park District
745 Distel Drive
Los Altos, CA
(7 : 30) ROLL CALL
APPROVAL OF MINUTES - July 23 , 1975
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
OLD BUSINESS REQUIRING ACTION
(7 : 45) 1 . Resolution of Commendation for Volunteers Who Participated
in the Midpeninsula Regional Park District Annexation
Survey - S. Norton
(7 :50) 2 . Resolution of the Board of Directors of the Midpeninsula
Regional Park District in Support of Efforts of Citizens
Committee for Annexation and Authorizing Staff to Provide
Information and Technical Assistance - S. Norton
NEW BUSINESS REQUIRING ACTION
(8 :00) 3. Interim Site Use and Management Recommendations - J. Olson
(a) Congress Springs Open Space Preserve
(b) Saratoga Gap Open Space Preserve
(c) North Foothills Open Space Preserve
(d) Fremont older Open Space Preserve
(9 :00) 4 . Selection of Independent Certified Public Accountants
J. Melton
NEW BUSINESS NOT REQUIRING ACTION
(9 :05) 5. Answering and Paging System - R. Garcia
CLAIMS
(9 :10) EXECUTIVE SESSION - Land Negotiations
ADJOURNMENT
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�.� �'RECEIVED JUL 3 0 197a
July 28, 1975
Board of Directors
Midpeninsula Regional Park District
745 Distel Drive
Los Altos, Ca. 94022
Board Members,
In 1972 we, the taxpayers in Santa Clara County, voted to estab-
lish the Midpeninsula Regional Park District with the understanding
that the open space to be preserved would be outside the urban areas
of our cities and towns, concentrating mainly on the regional open
space and bay lands that might be threatened by either development
or abuses.
I feel the opportunity is being taken away from municipalities to
address the open space in their particular jurisdictions. This by
itself tends to create a big government policy that superimposes its
will on the citizens of the District.
4 As a concerned Senior Citizen, I hope you will see fit to recon-
sider this unadvisable policy and recind your actions.
� Sincerely,
Mrs. Veneita Gale
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cc: Edward J. Bacciocco, Jr. Palo Alto, Ca.
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Supervisor, Third District.
San Mateo County
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July 299 1975
Board of Directors
Midpeninsula Regional .Park District
745 Distel Dr.
Los Altos, Calif. 94022
Members of the Board;
On July 9th, the Midpeninsula Regional Park District Board voted
to change the basic policy to acquire lands within the urban
areas that it feels are of "regional significance?".
By changing your basic policy to include such acquisitions you
will frustrate the initiative of local entities to address them-
selves to problems and interests which are rightfully theirs in
considering open space.
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Additionally disturbing to me, as a taxpayer, interested in local
goveriiment is that this decision,of paramount importance is being
blatantly taken away from those directly concerned with little
I input or consultation. This would seem to be an intrusion and
big brother philosophy unparalleled.
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It is my hope that you will reconsider this action. I request
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that this letter be duly read and recorded into the minutes.
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Very truly yours,
rs. Lucille M.tGoul�Los Altos Hills , if.
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CITY OF M®ITTTE S]ERENO
// 1B041 SARATOGA-LOS GATOS ROAD
0 MONTE SERENO, CALIFORNIA 95030
Office of
Chief Administrative Officer
August lst, 1975
Mr. Edward E Jaynes , Acting General Manager �
Midpeninsula Regional Park District
745 Distel :give
Los Altos , California 94022
Dear Mr. Jaynes :
Thank you for your letter of July 29th concerning possible
District interest in acquisition of property south of our j
City. The question you ask us is obviously an important
one and of sufficient magnitude to discuss with the City
Council. I have taken the liberty of placing it on the
agenda for their meeting August 5t11 with the hope that you
would not object to the few days ' delay in our response.
In preparing a larger map for the Council meeting, I find
tazat per naps ten percent of )roperty is wit1hin t1ae sphere
of influence for the City of Saratoga and a,.pproximately 35
percont similarly situated for the moNn of Los Gatos . If
you aaave not already written our two neig"Iboring communities ,
I am sure they would be- interested to :near about t:7is proposal.
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Very truly yours ,
TBI , jr:wf Chief Administrative officer
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1VI-75-114
(Meeting 75-18 ,
• Agenda item No. 1)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 4, 1975
TO: Board of Directors
FROM: E. Jaynes, Assistant General Manager
SUBJECT: Resolution of Commendation for Volunteers Who
Participated in the Midpeninsula Regional Park
District Annexation Survey
Background: At its July 23, 1975 meeting, the Board of Direc-
tors directed staff to return to it with a resolution commending
the citizens in south San Mateo County who volunteered their
efforts in conducting a survey to determine the feasibility of
annexing portions of that area to the Midpeninsula Regional
Park District.
Accordingly, Legal Counsel has prepared the attached resolution
for Board consideration.
Recommendation: It is recommended that the Board of Directors
adopt the attached Resolution of Commendation for Volunteers
Who Participated in the Midpeninsula Regional Park District
Annexation Survey.
EEJ:acc
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RESOLUTION NO.
RESOLUTION OF COMMENDATION FOR VOLUNTEERS
WHO PARTICIPATED IN THE MIDPENINSULA
REGIONAL PARK DISTRICT ANNEXATION SURVEY
WHEREAS, the Board of Directors of the Midpeninsula
Regional Park District wishes to express its gratitude to the
volunteers who assisted Diridon Research Corporation in conduct-
ing the survey of public opinion regarding the feasibility of
annexation of portions of southern San Mateo County to the Mid-
peninsula Regional Park District,
NOW, THEREFORE, BE IT RESOLVED that the Board of Direc-
tors of the Midpeninsula Regional Park District commends each
volunteer who participated in the annexation survey and expresses
its gratitude for services freely and capably performed in support
of the Citizens Committee for Annexation and the District.
A,
WL M-75-115
1q14,610e (Meeting 75-18,
ANIMIM 0 4 M W Agenda item No. 2)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 4 , 1975
TO: Board of Directors
FROM: E. Jaynes, Assistant General Manager
SUBJECT: Resolution of the Board of Directors of the Midpen-
insula Regional Park District in Support of Efforts
of Citizens Committee for Annexation and Authorizing
Staff to Provide Information and Technical Assistance
Background: At its July 23 , 1975 meeting, the Board of Direc-
tors directed staff to return to it with a resolution supporting
the efforts of the Citizens Committee for Annexation to annex
portions of south San Mateo County to the Midpeninsula Regional
Park District, and authorizing the District 's staff to provide
reasonably necessary information and technical assistance to the
Committee.
Accordingly, Legal Counsel has prepared the attached resolution
for Board consideration.
Recommendation: It is recommended that the attached Resolution
of the Board of Directors of the Midpeninsula Regional Park
District in Support of Efforts of Citizens Committee for Annex-
ation and Authorizing Staff to Provide Information and Technical
Assistance be adopted.
EEJ:acc
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL PARK DISTRICT
IN SUPPORT OF EFFORTS OF CITIZENS COMMITTEE
FOR ANNEXATION AND AUTHORIZING STAFF TO
PROVIDE INFORMATION AND TECHNICAL ASSISTANCE
WHEREAS, a committee of Citizens from San Mateo County
has approached the Midpeninsula Regional Park District with a
proposal for annexation of portions of southern San Mateo County
to the District, and
WHEREAS, in response thereto the District has caused to
be conducted a survey of public opinion to help determine the
feasibility of such annexation proposal , and the results of the
survey showed substantial citizen support in southern San Mateo
County for annexation to the District, and
WHEREAS, such an annexation appears to be feasible and
in keeping with the original purposes of the District as a bi-
county agency;
NOW, THEREFORE, the Board of Directors of the Midpeninsula
Regional Park District does resolve as follows :
Section One. The Board of Directors does hereby go on
record as supporting the efforts of the Citizens Committee
to annex portions of southern San Mateo County to the
Midpeninsula Regional Park District and offers to provide
reasonable assistance to help assure the success of such
annexation.
Section Two. The District staff is authorized and in-
structed to provide reasonably necessary information and
technical assistance in support of the efforts of the
Citizens Committee, as provided in the 1975-1976 Action
Plan.
-75-118
(meeting 75-18,
Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 5 , 1975
TO: Board of Directors
FROM: E. Jaynes, Assistant General Manager
SUBJECT: Interim Site Use and Management Recommendations
Discussion : At its July 23, 1975 meeting, the Board of Directors
adopted site planning procedures for the development of use and
management plans for District properties. At that time, Land
Manager J. Olson advised that staff was currently working on the
completion of interim site use and management recommendations for
several District open space preserves .
Attached is a memorandum from J. Olson to me with interim site
use and management recommendations for the Congress Springs,
Saratoga Gap, North Foothills and Fremont Older Open Space
Preserves.
Recommendation: It is recommended that the Board of Directors
adopt the interim site use and management recommendations as
set forth in the Land Manager' s memorandum (M-75-116) dated
August 4 , 1975, for the Congress Springs, Saratoga Gap, North
Foothills and Fremont Older Open Space Preserves.
It is further recommended that staff be directed to continue
the planning process for these sites.
EEJ:acc
M-75-116
(Meeting 75-18 ,
41h,
Agenda item No. 3)
Alm OW
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 4 , 1975
TO: E. Jaynes, Acting General Manager
FROM: J. Olson, Land Manager
SUBJECT: Interim Site Use and Management Recommendations
Attached are interim use and management recommendations for
Congress Springs, Saratoga Gap, North Foothills and Fremont
Older Open Space Preserves.
There recommendations are consistent with the site planning
procedures adopted by the Board on July 23, 1975 . They are
intended to be effective until specific use and management
plans for each site have been developed.
Recommendation: It is recommended that the Board of Directors
MTpt the attached interim use and management recommendations
for the Congress Springs, Saratoga Gap, North Foothills and
Fremont Older Open Space Preserves , and that staff be directed
to continue the planning process.
JO:acc
(d) FREMONT OLDER OPEN SPACE PRESERVE
Background: On May 14, 1975 the Board of Directors
adopted a resolution (No. 75-6) authorizing exercise of
an option to purchase the Fremont Older Open Space Pre-
serve. Under the option terms , escrow will close in early
August and the District will take title prior to September
1, 1975 .
The following recommendation is in concurrence with the
recently adopted site planning format and constitutes the
initial procedure of the post-acquisition phase. It
consists of an interim recommendation which will be ef-
fective upon acquisition and continue until the site
specific plan is developed.
Discussion: This recommendation is based primarily on
information generated by research prior to exercising the
option. After recently re-examining the site and adjacent
land use , it has been determined that, in general , the
existing types of uses at Fremont older are compatible
with District goals and appropriate uses to be continued.
Land Use : In the past, portions of this property were
used for agriculture, environmental education and recrea-
tion.
Agricultural Uses : The upper meadow presently produces
a viable spring hay crop (see map) . In the summer, meadows
are disced for planting which in turn provides a partial
firebreak.
Apricot farming on the site has been discontinued and will
not be resumed because the orchard is not economically
viable. These orchards are potential grazing areas . If
the trees were removed and fences constructed, a grazing
tenant could likely be established.
Agricultural Recommendation: It is recommended that staff
be directed to negotiate a contract for the continuance
of the haying operation.
Environmental Education: Environmental education programs
Have been successfully conducted on the Fremont Older
Ranch over the past few years.
Environmental Education Recommendation : It is recommended
that the District should allow environmental education use
on a group basis and by permit only. Groups will be limited
to a maximum of thirty people (no more than eight vehicles)
and must be authorized by a school district, scout group,
4-H or other responsible organization. Access for these
groups should be only from Prospect and vehicles should be
parked at areas shown on the attached map as "A" .
Recreational Use: At a recently held public meeting, the
District became aware of the trespassing problem which
existed prior to the fencing of Fremont Older. Because
Prospect Road is the only access to the property, hikers
and equestrians have in the past been inclined to trespass
through individually owned properties around the site ' s
perimeter. In order to provide any kind of a looping trail
in the area both Regnart and Prospect Roads would have to
incur a significant increase in equestrian traffic. It is
possible that some adjacent property owners would permit
public access but if this occurred, it would encourage
hikers and equestrians to establish their own trails hap-
hazardly through the site.
Safety is also an important factor in considering recrea-
tional access. There are a number of potentially hazardous
structures on the site, including underground water shafts,
an unfilled swimming pool and the Fremont older home.
Recommendation: Recreational uses have been restricted in
the past and should continue until further planning and
management schemes are developed. This closed policy is
suggested by the following five factors :
(1) Trespassers on adjacent lands
(2) Limited access to and from the site
(3) Traffic congestion on nearby public roads
(4) No developed trail system
(5) Unsafe structures on the site
Additional Interim Recommendation:
(1) Analyze all physical improvements on site, as to condi-
tion, safety and rehabilitation cost
(2) Issue group hiking permits or other permits as deemed
appropriate by the General Manager, after mitigation of
any safety hazards found in (1)
(3) Develop, with other legal users of the Prospect Road
extension, a common policy for maintenance of this road
(4) Establish regular patrol of area
(5) Establish job description and responsibilities for
resident caretaker (s)
(6) Erect 10 feet of additional fencing (see B on map)
(7) Install an unlocked self-closing gate at the entrance
to the site on Prospect Road
(8) Staff is directed to complete the draft Site Specific
Plan within six months
JO:acc
FREMONT OLDER OPEN SPACE PRESERVE
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(a) CONGRESS SPRINGS OPEN SPACE PRESERVE
Current Use : This site has been used occasionally for
environmental education classes and for hiking by indivi-
duals.
Recommendation: The above use is deemed compatible with
protection of the natural resources of the site and should
be allowed to continue; therefore the site should be
exempt from permit requirements.
Staff is directed to complete the draft Site Specific Plan
within four months.
Additional Interim Recommendation:
(1) maintain regular patrol
(2) Schedule volunteer litter clean up
(b) SARATOGA GAP OPEN SPACE PRESERVE
Current Use: This site has been used occasionally for
environmental education classes and for hiking by indivi-
duals.
Recommendation: The above use is deemed compatible with
protection of the natural resources of the site and should
be allowed to continue; therefore the site should be
exempt from permit requirements.
Staff is directed to complete the draft Site Specific Plan
within four months.
Additional Interim Recommendation:
(1) Maintain regular patrol
(2) Block off road from canyon bottom (A on map)
(3) Schedule volunteer litter clean up
(4) Repair barbed wire fence adjacent to Skyline Boulevard
(B on map)
(5) Construct hiking access adjacent to Route 9 (C on map)
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SARATOGA GAP OPEN SPACE PRESERVE
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(c) NORTH FOOTHILLS OPEN SPACE PRESERVE
Current Use : This site has been used occasionally for
environmental education classes and for hiking by indivi-
duals.
Recommendation: The above use is deemed compatible with
protection of the natural resources of the site and should
be allowed to continue; therefore the site should be
exempt from permit requirements.
Staff is directed to complete the draft Site Specific Plan
within four months.
Additional Interim Recommendation:
(1) Maintain regular patrol
(2) Volunteer litter clean up (scheduled for August 9)
(3) Install gate, rebuild fence to prevent motorcycle access
and construct hiking access point (A on map)
(4) Remove trash (B on map)
(5) Install fence and hiking access (C on map)
(6) Maintain road to minimize eroision (D on map)
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NORTH FOOTHILLS OPEN SPACE PRESERVE
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M-75-119
(Meeting 75-18 ,
Agenda item No. 4)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 7, 1975
TO: Board of Directors
FROM: J.P. Melton, Controller
SUBJECT: Selection of Independent Certified Public Accountants
Background: In preparation for the annual audit of the Mid-
peninsula Regional Park District' s financial statements for
FY 1974-1975, I have requested proposalsfrom two CPA firms,
Elmer Fox, Westheimer & Company and Coopers & Lybrand. Both
proposals are attached for your inspection.
Elmer Fox, Westheimer & Company is well known to the District
having served as independent auditors of the District' s oper-
ations since its inception. Mr. Naill Quinn continues as the
Manager handling the MRPD account for Elmer Fox.
Coopers & Lybrand is a worldwide CPA firm with its local office
located in Palo Alto. I selected this firm to submit a com-
peting proposal due to their experience in working with the
County of Santa Clara and other local government agencies.
Their Oakland office currently is serving as auditors for East
Bay Regional Park District. Mr. William V. Burnes would be the
Manager assigned to the MRPD account; he also manages the Santa
Clara County account for Coopers & Lybrand.
I have met with both Mr. Quinn and Mr. Burnes and have briefed
them on the District' s activities for the past fiscal year. In
my opinion both firms are qualified to provide the Board a
highly professional independent audit of the District' s finan-
cial position. Based on the proposals submitted Elmer Fox anti-
cipates spending about four man-days on the audit, slightly
more than last year, at a fee of $975. Coopers & Lybrand pro-
posed a more extensive examination estimated at 100 man-hours
at a fee of $2,400.
Recommendation: It is requested that the Board select one of
these two firms as its independent auditor to examine the fin-
ancial statements of the District for the fiscal year ended
June 30, 1975.
JPM: jg
M-75-113
(Meeting 75-18,
. ,. Agenda item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
July 31, 1975
TO: Board of Directors
FROM: R. Garcia, Ranger
SUBJECT: Answering and Paging Service
To aid in the management of the District ' s properties in a
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responsible manner, an answering and paging service has been
retained.
The answering service will enable the District to receive
calls which otherwise might be missed and allows an integral
link among the public, staff and directors and the ranger
unit.
Attached is the list of services we are requiring of the
answering and paging service.
RG:acc
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MIDPENINSULA REGIONAL PARK DISTRICT
Communications Service Requirements
Services to be Provided
1. Answering service
2 . Paging
3 . Check-in, check-out
Explanation of Services
1. Answering Service
Purpose: To provide 24 hour, 7 days per week contact
with public, staff and directors in all
situations.
a. Times to be covered:
(i) off hours, Saturday, Sunday, holidays
(ii) Lunch (when notified by District office)
(iii) Regular hours (9-12 , 1-5, Monday through
Friday
b. Procedure
(i) General
(a) Phones to be answered "Midpeninsula
Regional Park District"
(b) Information to be taken : name , message,
time, date and other necessary information
(ii) Emergency
(a) Ask caller if he/she has contacted the
proper public agency. If not, refer the
caller to the appropriate public agency
(e .g. , police, fire, etc. ) and proceed
to step (b) below
(b) Page necessary personnel
(c) If no response, call emergency list
2. Paging Service
Purpose : Allows rangers to be contacted when away from
other communications equipment or when off duty.
Procedure :
a. MRPD staff member will call answering service and
state the projected return time, name , and destina-
tion if applicable
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b. If staff member does not call in within 1/2 hour
of return time, then the following actions are to
be taken:
(i) Page necessary persons
(ii) Call emergency list
(iii) If the above fails , call local policy agency
or Santa Clara County sheriff
Personnel : First seven names constitute the
emergency list -
Bob Garcia, Ranger
Jon Olson, Land Manager
Anne Crosley, Administrative Secretary
Ed Jaynes, Assistant General Manager
Herbert Grench, General Manager
Carroll Harrington, Public Communications
Jennie George, Secretary
Norma, Kelly, Accountant
Ellie Huggins, Volunteer Coordinator
Del Woods , Planner
Board of Directors :
Katherine Duffy, President
Edward Shelley, Vice President
Barbara Green, Secretary
Nonette Hanko, Treasurer
Daniel Wendin
Phone line to be covered: 965-4717
This is a brief summary of procedures and services. Fire juris-
dictions will be at a later date.
prepared
Police Jurisdictions
Black Mountain Open Space Preserve
1. Santa Clara County sheriff
2. City of Palo Alto police
j Congress Springs Open Space Preserve
1. Santa Clara County sheriff
Fremont Older Open Space Preserve
1. Santa Clara County sheriff
North Foothills Open Space Preserve
1. City of Palo Alto
2. Santa Clara County sheriff
Permanente Creek Park
1. Santa Clara County sheriff
Saratoga Gap Open Space Preserve
1. Santa Clara County sheriff
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