HomeMy Public PortalAboutLadies Library -- 2013-12-19 Minutes 4B-_1JSTER TOO I_!E K
Brewster Ladies Library Association Board of Directors =_ Lf AN24 1.2 4 'i
December 19, 2013
call to Order: President Mary Mauterstock called the meeting to order at 4:00 p.m. in
the Brewster Ladies Library meeting room.
resent: Mary Mauterstock, Joan Cassidy, Ed Ducharme, Mary Ducharme, Lisa
rerrish, Mike Gradone, Sarah Hewitt, Larry Houghton, Ann Leighton, Glenn Lowery,
cynthia Mathison, Katharine Reynolds, Barbara Wellnitz, Director Kathy Cockcroft
nd Finance Committee Representative Su Ballantine.
Absent: Selectman Jim Foley.
Secretary's Report: Ms. Reynolds moved, seconded by Ms. Wellnitz; the minutes of
the November 21st meeting (circulated to the Board via email prior to the meeting) were
accepted as written.
Director's Report: Ms. Cockcroft reported that:
Doug Scalise, Pastor of the Brewster Baptist Church, offered a proposal to connect the
library and the church's parking lots. The church would provide the land and the
church and library could apply for an Eddy Grant for the project. Charles Sumner,
Town Administrator, will secure an estimate for a traffic engineer for the feasibility
Study that would be included in the library's request in the May 2014 warrant at the
Town Meeting. Ms. Ballantine stated that the library's Sunday hours would not
conflict with church services, since the last service is 11:00 a.m.
Operating budget- this is the first time library employees' salaries will be paid totally
by the town. The library is requesting the town to cover the cost of Sunday hours.
The budget includes a request to increase the part-time custodian to full-time. A 24-
hour weekly position cannot complete the required custodial duties. Mr. Gradone
moved, seconded by Ms. Reynolds to submit the operating budget to the town.
pproved.
The library's capital budget will be presented on January 14, 2014, at 10 a.m. For
FY 15, the library is requesting $25,000 for the Feasibility Grant, $10,000 for
technology and possibly a request for a feasibility study of the parking lot. Mr. Lowery
Moved, seconded by Ms. Reynolds to submit the capital budget to the town.
Approved.
treasurer's Report: Mr. Houghton reported the BLLA is closing it's account at TD
Bank. A new account will be established at Cape Cod 5. Mr. Houghton stated the
library's electric bill will now be paid from the state aid funds. Mr. Houghton noted
{ its report included the first monthly investment report from Cape Cod 5. He will
report investment results monthly as part of the Board report, and will meet quarterly
with Cape Cod 5 for a full summary of the recent activity. Moved by Mr. Gradone,
seconded by Ms. Wellnitz; the Treasurer's Report (circulated to the Board via email
prior to the meeting) was approved and filed for audit. Mr. Houghton requested
committee meeting minutes for the auditors.
Feasibility Study Committee: Ms Cassidy reported the Board of Selectmen voted to
support an article for the May 2014 Town Meeting warrant seeking the appropriation
of$25,000 to support, in part, the funding of a State Library design grant. Ms.
Cassidy thanked the library board members for attending the December 9th Board of
Selectmen meeting to show their support for the request. The feasibility committee
continues to work on the grant application, which is due January 16, 2014.
Nickerson Lecture Series: Ms Hewitt requested the Board review the available
authors from the Washington Speakers Bureau and the Lyceum Agency for a potential
speaker for next year's Nickerson Lecture Series.
Personnel Committee: Mr. Lowery distributed the proposed employment contract for
the BLL library director and the procedure for the annual performance appraisal of the
library director. Mr. Lowery asked the Board to review both documents for discussion
at a later Board meeting. The January Board meeting will include the annual meeting
r..
with staff.
Development/Membership Committee: Mr. Gradone reported the Museum of
Natural History has donated a museum pass and the committee has submitted the
paperwork to Cape Cod 5 to sponsor another museum pass. The committee will send
another round of letters in January requesting sponsorship for the museum passes.
Thank you letters (373) were sent to Association members who renewed their
membership.
Building and Grounds Committee: Ms. Mathison reported that calls have been made
to the roofing company to examine the roof and the committee is gathering price
quotes for insuring the art work. Eldreds's auctions will come to the library to
appraise the art for insurance purposes. Service Pro will be submitting a quote to
clean the ceiling vents and fans.
New Business:
Meeting with Staff: The Board will meet with the staff on January 16, 2014. There will
be a brief Board meeting first. The meeting with staff will include:
• Recap of the year
• Action Plan- goals and objectives
• Design Plan update
• Security System
Mary and Ed Durcharme showed their pictorial history of the Brewster Ladies'Library
- "Won't it be Grand"
Moved by Ms. Wellnitz, seconded by Ms. Gerrish: the Board voted to adjourn at 5:47
p.m. Approved.
Respectfully submitted,
Joan Cassidy, Recording Secretary