HomeMy Public PortalAbout19750910 - Agendas Packet - Board of Directors (BOD) - 75-19 I
Meeting 75-19
dam
MIDPENINSULA REGIONAL PARK DISTRICT
I
Regular Meeting
Board of Directors
I
A G E N D A
I
September 10 , 1975 7 :30 P.M.
I
Midpeninsula Regional Park District j
745 Distel Drive
Los Altos , CA
(7 : 30) ROLL CALL
EXECUTIVE SESSION - Land Negotiations
(7 :45) APPROVAL OF MINUTES - August 13 , 1975
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
(7 : 50) 1. Proposed El Sereno Open Space Preserve - H. Grench
(a) Report
(b) Resolution of the Board of Directors of the Midpen-
insula Regional Park District Authorizing Exercise
of Option to Purchase Real Property, Authorizing
Officer to Execute Certificate of Acceptance of
Grant to District, and Authorizing General Manager
to Execute Any and All Other Documents Necessary
or Appropriate to Closing of the Transaction (El
Sereno Open Space Preserve)
OLD BUSINESS REQUIRING ACTION
(8 :30) 2 . Interim Site Use and Management Recommendations - J.
Olson
(a) Permanente Creek Park
I
(b) Black Mountain Open Space Preserve
(9 :15) 3 . Review of Salary Ranges - H. Grench
NEW BUSINESS REQUIRING ACTION
(9 : 30) 4 . Revised Annual Claims List - J. Melton
(9: 35) 5 . Fringe Benefits for Regular Part Time Employees - H.
Grench
(10 :05) 6 . Possible Scheduling of Special Meeting - H. Grench
(over)
I
Meeting 75-19 Page two
14
NEW BUSINESS NOT REQUIRING ACTION
(10 :10) 7 . Newspaper Publicity Results - C. Harrington
(10 :20) 8. Midpeninsula Regional Park District Progress Report,
November 1972 - February 1975 - H. Grench
CLAIMS
(10 :25) EXECUTIVE SESSION - Land Negotiations and Personnel Matters
ADJOURNMENT
Meeting 75-19
Nkl
MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
September 10, 1975 745 Distel Drive
Los Altos , CA
I. ROLL CALL
President Duffy called the meeting to order at 7 :35 P.M.
Members Present: Katherine Duffy, Barbara Green, Nonette Hanko,
Edward Shelley and Daniel Wendin.
Personnel Present: Herbert Grench, Jon Olson, Anne Crosley,
Jennie George, Stanley Norton, Carroll Harrington and John
Melton.
II. APPROVAL OF MINUTES
A. Minutes of August 13 , 1975.
K. Duffy stated the consensus that the minutes of August 13,
1975 be approved as presented.
III . EXECUTIVE SESSION
The Board recessed to Executive Session to discuss land nego-
tiations at 7 :38 P.M.
The Board reconvened the meeting at 7 :55 P.M.
IV. ADOPTION OF AGENDA
N. Hanko suggested the next agenda might include consideration
of the Preliminary General Plan for Cupertino Hillsides.
K. Duffy asked that a letter from the Save-the-Redwoods League
regarding the Grant Ranch be considered under New Business Not
Requiring Action. She stated the consensus that the agenda be
adopted with that addition.
V. ORAL COMMUNICATIONS
There were no oral communications at this time.
Meeting 75-19 Page two
VI. WRITTEN COMMUNICATIONS
There were no written communications at this time.
VII . PUBLIC HEARINGS
A. Proposed El Sereno Open Space Preserve
H. Grench introduced his report (R-75-17) dated September 3, 1975
on the Proposed El Sereno Open Space Preserve. He said the Dis-
trict had an option to purchase approximately 1 ,000 acres of land
belonging to the estate of Charles E. Moore, located west of Los
Gatos and south of Saratoga and Monte Sereno.
J. Olson showed several slides of the proposed acquisition. He
said the vegetation on the property varied from chaparral and
grassy areas on the ridges to wooded canyons. There has been
some equestrian and hiking use in the past. There is access to
the property from Montevino and Bohlman Roads, but limited parking
is available. He said the site could be significant in terms of
a trail system. He presented the following interim use and manage-
ment recommendations for the Board' s consideration : (1) the in-
troduction of agriculture should be considered during development
of the long range use and management plan; (2) permits should be
issued to groups and individuals wishing to hike or ride horses on
the site; (3) schools and other groups should be informed of the
site ' s potential for environmental education; (4) regular patrol
should be maintained; (5) a gate and fence should be installed to
prevent motorcycle access; (6) an access point for hikers and
equestrians should be constructed, and (7) staff should be instructed
to complete a draft Site Specific Plan for the property by May of
1976 .
Mr. Bruce Stephan, 12331 Saraglen Drive , Saratoga , asked what con-
siderations influenced the District's interest in purchasing this
particular site. J. Olson replied that the El Sereno ridgetop was
very significant acquisition in terms of preserving the scenic
nature of the area. H. Grench added that opportunities for the
purchase of parcels at attractive prices were not common.
In response to a question from N. Hanko, J. Olson advised that the
small, separate 16 acre parcel had been used by hikers, equestrians
and motorcycles, and it would also be patrolled by the District.
Mr. Gordon Jennings, 441 East Meadow Drive , Palo Alto, asked if
the District would have to negotiate with other property owners
for easements for trails. J. Olson said that it would have to.
D. Wendin noted that the El Sereno Open Space Preserve would be
the first large parcel allowing individual use by permit He
said he hoped long term plans for the site would address the
parking problem.
Meeting 75-19 Page three
H. Grench advised that the District would pay a total purchase
price of $742,000 for approximately 1,001 acres of the Moore
estate. There are four interests in the property, and there are
different methods of payment. One interest will receive cash
at the close of escrow; the other three will receive down pay-
ments of less than 30% this year with the remaining balance
payable over 10 years at 6 1/2% interest.
H. Grench recommended the adoption of Resolution No. 75-21 to
state the Board's intention to exercise its option to purchase
the property. He also recommended that the Board adopt the
interim use and management plans described in the report. He
noted that the proposed purchase had received the endorsements
of the Los Gatos Town Council and Monte Sereno City Council, and
from the Planning Departments of the City of Saratoga and County
of Santa Clara. He further recommended that the Board state its
intention, absent extraordinary circumstances, to await the re-
ceipt of letters from two of the interests in the Moore estate
before giving notice of acceptance of the option. He explained
that the letters would simply change the time payments from
monthly to annual installments for those interests who chose the
10 year payment plan.
K. Duffy opened the Public Hearing at 8 :25 P.M.
Mr. Ed Schell, Box 1345, Los Gatos , introduced himself as the
President of the Wakanta Longhorn Breeders Association and as a
philosopher. He expressed support for the acquisition of the
proposed El Sereno Open Space Preserve and said he hoped the
District would continue its efforts to purchase open space lands.
Mr. Bruce Stephan said he heartily endorsed acquisition of the
proposed site, adding that the Park District was one of the few
organizations with the capability to preserve the scenic ridgetops.
Dr. Robert Mark, 725 Cowper, expressed his support for the acqui-
sition of what he believed to be a significant parcel. He said
he hoped the District would implement its permit system soon.
K. Duffy closed the Public Hearing at 8 :30 P.M.
Motion: K. Duffy moved adoption of Resolution No. 75-21, a Reso-
lution of the Board of Directors of the Midpeninsula
Regional Park District Authorizing Exercise of Option
to Purchase Real Property, Authorizing Officer to Execute
Certificate of Acceptance of Grant to District, and
Authorizing General Manager to Execute Any and All Other
Documents Necessary or Appropriate to Closing of the
Transaction (El Sereno Open Space Preserve)-. E. Shelley
seconded the motion.
Discussion : K. Duffy said she was delighted with the
site, and from personally hiking the land feels that
it is a beautiful parcel. The motion passed unanimously.
Meeting 75-19 Page four
Motion: K. Duffy moved that the Board adopt the interim use and
management plans for the El Sereno Open Space Preserve as
presented in report 0-75-17) dated September 3, 1975. B.
Green seconded the motion. The motion passed unanimously.
(The plans are set forth in these minutes on page two) .
Motion: K. Duffy moved that it be the intention of the Board, ab-
sent extraordinary circumstances , to await the receipt
of letters expected from two interests in the Charles
E. Moore property before giving notice of acceptance.-
B. Green seconded the motion. The motion passed unani-
mously.
VIII. OLD BUSINESS REQUIRING ACTION
A. Interim Site Use and Management Recommendations
(a) Permanente Creek Park
H. Grench introduced his memorandum (M-75-129) dated September
4 , 1975 , which recommends adoption by the Board of the Interim
Use and Management Recommendations contained in the Land Manager' s
memorandum (M-75-132) dated September 4 , 1975.
J. Olson advised that the Permanente Creek Park property has
been used in the past for some hiking and environmental educa-
tion programs. The current cattle grazing and hay crop opera-
tions of the Perham family are scheduled to be phased out dur-
ing the next nine months. He recommended that permits for
group use of the site be issued as appropriate , but that open
use of the site by hikers and equestrians be allowed after
the development of trails . He further recommended that staff
be directed to determine the feasibility of using houses
located on the property, possibly for a resident caretaker.
He recommended that regular patrol should be maintained, and
that staff be directed to develop a long term use and manage-
ment plan by April of 1976 .
N. Hanko suggested staff might consider the possibility of
using one or more of the houses on the property as a youth
hostel.
In response to questions from Mr. Pete McSweeney of 1497/23705
Topar Avenue , Los Altos and Mr. Brian Mecham of 4662 Blue Ridge
Drive, San Jose , J. Olson advised that the number of hikers and
equestrians would be limited through a permit system from now
until May, 1976 , and he added that input from these groups
would be welcome.
H. Grench explained that the former- owners of the Permanente
Creek Park property still resided on the site , and, as part of
the acquisition agreement, a permit system for use of the land
must be established while the Arthur Perhams live there.
Meeting 75-19 Page five
Mr. Dick Threlfall, 15833 Stonebrook Road, Los Altos Hills, said
that many equestrians had ridden on the Permanente Creek Park
property for years without asking permission to do so.
Mr. Pete McSweeney said he thought the interim report on the
Permanente Creek Park property was discriminatory with respect
to equestrians.
B. Green suggested that hikers and riders who are given permits
should be asked to report to the District on the condition and
use of District lands.
J. Olson said that hikers and riders would be issued permits
at the discretion of District personnel, and each situation would
be judged on its merits. He said the District staff needed some
time to determine what kinds of use are most appropriate for its
different sites.
N. Hanko noted that the Board is sensitive not only to the needs
of people for recreation, but also to the delicate ecology of
the land. It will take time, she said, to determine what kinds
of uses are compatible with District lands.
Ms. Sylvia Carroll, 21166 Maria Lane, Saratoga, said equestrians
needed a place to ride.
H. Grench said the discontinuance of past use of a site would be
difficult, and this is a question that must be addressed. He
stated that the District has a commitment toward preservation of
its lands as well as to opening the lands for public use. He
suggested hikers and equestrians could work with staff to plan
for trails, maintenance and patrol of District sites .
Ms. Linda Stuckey, P.O. Box 1115 , Cupertino, said she hoped the
District would be a good neighbor.
Ms. Valerie Booker, 10940 Santa Teresa Drive, Cupertino, said
she felt most horsepeople were responsible trail users who did
not like to see litter and broken bottles on the trails .
Motion.: N. Hanko moved that interim planning for Permanente
Creek Park be continued to permit staff to meet with
interested users and to develop a plan for equestrian
use in accordance with the acquisition agreement with
the Perhams. D. Wendin seconded the motion.
Discussion: The Board discussed the advisability of
talking about the Black Mountain Open Space Preserve
before taking action on Permanente Creek Park.
Motion: D. Wendin moved to table the motion.. K. Duffy seconded
the motion. The motion passed on the following vote:
AYES - K. Duffy, B. Green, E. Shelley and D. Wendin;
NO N. Hanko
Meeting 75-19 Page six
(b) Black Mountain open Space Preserve
J. Olson said there were vineyards on Black Mountain at one
time, then year-round cattle grazing. He recommended that
the cattle grazing be discontinued due to the highly erodable
Soils on the site. He advised that past use of Black Mountain
included eduational programs of Peterson High School and a
bird banding program of the San Jose State Biological Sciences
Department;and that further use of the site for nature study
hikes and environmental education be encouraged by the Dis-
trict. He noted there were no parking facilities on the site.
He recommended that permits be issued for the use of groups
of not more than thirty people or as deemed appropriate by
the General Manager; that the fence line adjacent to Monte
Bello Road be repaired; that two new gates be installed;
that existing roads be graded to minimize erosion; and that
regular patrol be maintained. He further recommended that
staff be directed to develop a draft use and management plan
by March of 1976.
Dr. Mark said he felt one of the purposes of the District was
to allow public access.
Motion : K. Duffy moved that Permanente Creek Park, Black
Mountain Open Space Preserve and Fremont Older Open
Space Preserve be sent back to staff for a proposal
on public use. There was no second.
E. Shelley said that any of the District' s properties which
are open must be available to all members of the public, not
just neighbors. There are neighbors , he advised, who do not
want anyone else to have access to District land.
Ms. Valerie Booker suggested the District could maintain the
status quo use of its lands for the present. E. Shelley
replied that it would be difficult to change whatever is
permitted now.
Ms. Judy Frosh, 18081 Redwood Drive , Los Gatos , said histor-
ical use of a property might not be appropriate use; for
example, motorcycles.
Ms. Linda Stuckey said the equestrians were simply trying to
keep existing trails open.
Mr. Gordon Jennings, 441 East Meadow Drive, Palo Alto, read
a letter from Mr. Gerald K. Engel , President of the Castle
Rock Horsemen' s Association, 22600 Mt. Eden Road in Saratoga,
dated September 10 , 1975 . The letter expressed the desire
of the Association to assist in the present and future plan-
ning of the Fremont Older and Black Mountain Open Space Pre-
Meeting 75-19 Page seven
serves . The Association is prepared, he said, to map and
mark existing trails , assist in trail maintenance and trail
development, establish a gate system, extend the club' s in-
surance to cover the District, and obtain leases from adja-
cent property owners to insure access to and from trails.
The Association members feel there can be many uses of Dis-
trict property that are compatible with the ecology of the,
land. Mr. Jennings added that he felt the District and the
equestrians could educate each other.
Motion: D. Wendin moved that staff return with recommenda-
tions for issuing individual permits for the Black
Mountain and Fremont Older Open Space Preserves.
Discussion: K. Duffy said she would second the
motion if Permanente Creek Park were included.
J. Olson said there were a number of factors that
would have to be addressed, and he reminded that
the interim recommendations were for a short period
of time to give staff an opportunity to study the
sites. E. Shelley seconded the motion. D. Wendin
said the General Manager has discretion on the
issuance of permits, but the three properties in-
volved are all different.
Motion: D. Wendin moved that staff be directed to return
at the earliest possible time with a recommendation
for an open permit system for the ridgetop . on
Black Mountain Open Space Preserve. E. Shelley
seconded the motion.
After discussion; K. Duffy stated that all motions and seconds
were withdrawn.
Motion: D. Wendin moved that (a) staff be directed to return
in two weeks with a plan for the use of the ridgetop
area of Black Mountain Open Space Preserve with
respect to equestrians and hikers; (b) staff be
directed to meet with horsepeople to determine the
historic use of the Permanente Creek Park property;
and (c) there be no change in the interim use and
management plan for the Fremont Older Open Space
Preserve at this time, but that residents in that
area be encouraged to work with staff in the develop-
ment of the long-term planning of the site. E.
Shelley seconded the motion.
Discussion: In answer to a question from Mr. Jennings,
J. Olson explained there would be different kinds of
permits covering use, length of time, number of people,
etc. The motion passed unanimously.
Meeting 75-19 Page eight
H. Grench said he thought the dialogue among District staff
and Board and equestrians was very helpful. He noted that
staff' s job was to work with all interested groups and then
make recommendations for the use of District land in accord-
ance with the Basic Policy. He said copies of the Basic
Policy brochure were available for members of the audience.
A sign-up sheet was distributed for those people who were
interested in working with the District staff on site plan-
ning.
The meeting was recessed at 10 :30 P.M. and reconvened at
10:45 P.M.
B. Review of Salary Ranges
H. Grench introduced his report (R-75-16) dated August 28,
1975 regarding the Review of Salary Ranges for three full-
time District positions. Following a meeting with the
Budget Subcommittee, it was concluded that the revised Job
Descriptions and salary ranges for the positions of Assis-
tant General Manager, Land Manager and Administratiti*e Secre-
tary were appropriate, except that the title "Administrative
Aide" should replace "Administrative Secretary" to reflect
the changes in responsibilities of the position. H. Grench
emphasized that the funds budgeted for regular salary
increases should be separate from those budgeted for major
salary range adjustments. He also noted that very careful
and complete investigation had been made to assure that the
new salary ranges accurately reflected salary ranges for
positions in other agencies with the most nearly similar
responsibilities. He said that the budgeted funds for
salary realignments would be underspent by about $1, 300
as a result of further study. He also recommended that
the Budget Subcommittee be assigned the task of reviewing
the District' s Personnel Policies with the General Manager
prior to formulation of the 1976-1977 budget.
In response to a question from N. Hanko, S . Norton stated that
the regional park district enabling legislation refers to
functions of a person that are "secretarial" , but that any
person may be designated to carry out those functions.
K. Duffy pointed out that the functions of a "District Clerk"
or "secretary" to the Board are enumerated in the Job Descrip-
tion for the Administrative Aide position.
Motion: D. Wendin moved adoption of the recommendations con-
tained in R-75-16 dated August 28 , 1975, as follows :
(a) to adopt the revised Job Descriptions as contained
in the report of July 3 , 1975 , except with -the change
that the title "Administrative Secretary" be changed
to "Administrative Aide, " (b) to adopt the following
salary ranges: Assistant General Manager - $19 ,620
Meeting 75-19 Page nine
to $29 ,430 per year; Land Manager - $19 ,235 to $28 ,855
per year; Administrative Aide - $11,480 to $16 ,070 per
year and (c) to assign the Budget Subcommittee the task
of reviewing the District's adopted Personnel Policies
with the General Manager prior to formulation of the
1976-1977 budget, especially as these Policies relate
to the process of salary range changes and salary in-
increase budgeting. B. Green seconded the motion. The
motion passed unanimously.
IX. NEW BUSINESS REQUIRING ACTION
A. Revised Annual Claims List
J. Melton introduced his memorandum (M-75-125) dated August 29,
1975 regarding the proposed Revised Annual Claims List. He
explained that the annual claims list approved by the Board at
its July 23 , 1975 meeting was prepared prior to action by the
Board which changed the amount of the retainer established by
the Board for its Legal Counsel. Therefore, he recommended that
the Board approve the annual claims list as revised on August
20 , 1975, to authorize the Controller to pay the appropriate
funds for the Legal Counsel's retainer.
Motion: K. Duffy moved approval of the revised annual claims
list as presented in M-75-125 dated August 29, 1975.
E. Shelley seconded the motion. The motion passed
unanimously.
B. Fringe Benefits for Regular Part Time Employees
H. Grench introduced his report (R-75-18) dated September 4,
1975 regarding proposed Fringe Benefits for Regular Part Time
Employees of the District. He said that regular part time
employees were as committed to working for the District as
full time employees, and their expertise was valuable and
necessary for the District's efficient operation. It would
therefore seem appropriate that the regular part time employees
receive a portion of benefits appropriate to the amount of
time they worked. As the result of research by A. Crosley on
benefits offered to part time employees in public agencies,
it was found that the three most easily implemented benefits
were vacations, holidays and sick leave on a prorated basis.
These were offered by nearly all agencies who had benefit pro-
grams for part time personnel. Other benefits , such as dental,
medical and life insurance, vary in their application to part
time employees. A survey of private companies showed similar
results. H. Grench advised that for purposes of allocating
fringe benefits, employees would be classified as follows :
10 hours worked - 1/4 time; 20 hours worked - 1/2 time; 30 hours
worked - 3/4 time (based on the average expected minimum hours
to be worked each week) .
Meeting 75-19 Page ten
H. Grench noted that regular part time employees working an
average minimum of 20 hours per week or more were already re-
quired to contribute to the Public Employees Retirement System.
He recommended that the Board adopt the proposed revised Per-
sonnel Policies to include vacation, sick leave and holiday
benefits on a prorated basis to the District' s regular part
time employees. The fraction to be used for computing vacation
time would be 0 . 05769 hours per hour worked; the fraction to be
used for computing sick leave would be 0. 04615. The benefits
would be effective as of September 22, 1975. The fiscal implications
of the change- would amount to approximately $21100 more this year.
H. Grench advised that the Board approves Job Descriptions for
regular full time employees; the General Manager sets job
descriptions for regular part time employees.
Motion: B. Green moved adoption of .the revision of the District's
Personnel Policies to supplant those of May 22, 1974 in
order to provide vacation, sick leave and holiday bene-
fits on a prorated basis to the District's regular part
time employees. K. Duffy seconded the motion. The mo-
tion passed unanimously.
C. Possible Scheduling of Special Meeting
H. Grench referred to his memorandum (M-75-126) dated August 29 ,
1975 , suggesting the Possible Scheduling of a Special Meeting so
the Board and staff may have an opportunity to study the Fremont
Older Open Space Preserve for purposes of planning for its use
and management.
After discussion, it was the consensus that a special meeting
would be held at 6 :00 P.M. on Friday, September 19 at the old
ranchhouse on the Fremont Older property.
X. NEW BUSINESS NOT REQUIRING ACTION
A. Newspaper Publicity Results
H. Grench introduced his memorandum (M-75-136) dated September 5 ,
1975* regarding Newspaper Publicity Results. He referred to an
attached memorandum (M-75-135) dated September 4 , 1975 from C.
Harrington covering pre-meeting and post-meeting Newspaper Pub-
licity Results .
C. Harrington advised that the District has received very good
pre-meeting and post-meeting publicity, expecially for land
acquisitions and items of special interest (e .g. , litter clean-
up, annexation, Stevens Creek Trail , hiring of new personnel) .
E. Shelley said he did think there was a need for the District
to place advertisements of its meetings.
Meeting 75-19 Page eleven
K. Duffy suggested that special mailings could be made to inter-
ested parties on specific matters. She was advised that this
was already being done to some extent when land acquisitions
were contemplated.
B. Midpeninsula Regional Park District Progress Report, November
1972 - February 1975
H. Grench introduced his memorandum (M-75-130) dated September
3, 1975, submitting the first Midpeninsula Regional Park District
Progress Report covering November 1972 through February 1975.
He credited C. Harrington for her efforts in writing and coor-
dinating the progress report. He advised that copies would be
sent to the press, governmental officials, private organizations
and interested citizens within the next two weeks.
C. Harrington expressed appreciation for the assistance and
input of J. George, D. Woods and N. Kelley, =and to Carole Norton
for editing the report.
C. Grant Ranch
K. Duffy referred to a letter from the Save-the-Redwoods League
asking that the District support the proposed acquisition by the
County of the 10,000 acre Grant Ranch on Mt. Hamilton.
Mr. Tony Look, Los Altos , said the Ranch would be an excellent
open space acquisition. There is a blue heron rookery on the
property, and Hall ' s Lake is used by birds for winter migration.
The Ranch has been used in the past for nature study and environ-
mental education, and its acquisition is on the County's Master
Plan.
Motion: N. Hanko moved that the President be directed to write
a letter to the County Board of Supervisors expressing
the District' s support of the acquisition of the Grant
Ranch for low intensity recreational uses. B. Green
seconded the motion.
Discussion: B. Green noted the price of the property,
well below market value, was excellent. The motion
passed unanimously.
XI. CLAIMS
Motion: N. Hanko moved acceptance of the revised claims (C-75-
17) dated September 10 , 1975. K. Duffy seconded the
motion.
XII . EXECUTIVE SESSION
The Board recessed to Executive Session to discuss land negotia-
tions at 11 :35 P.M.
Meeting 75-19 Page twelve
XIII. ADJOURNMENT
The Board reconvened to adjourn at 1:05 A.M.
Anne Cathcart Crosley
District Clerk
R-75-17
AA, (Meeting 75-19,
Am= Agenda item No. 1 )
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
September 3, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Proposed El Sereno Open Space Preserve
Introduction: On July 31, 1975, the District announced that
it had been offered options to purchase approximately 1000 acres
of land belonging to the estate of Charles E. Moore. Since that
time, staff has directed efforts to a study of the open space
resource amenities associated with the site. Under the terms, the
option shall be exercised by September 29, 1975. The proposed
acquisition - the El Sereno Open Space Preserve - would be the
first in the southern end of the District and the largest of
MRPD open space parcels.
Site Description: The proposed acquisition is unofficially
named El Sereno Open Space Preserve after the 2249 foot high
mountain which dominates the area and which does indeed offer a
serenity apart from the urbanized valley at its base.
Size, Location and Boundaries: The Moore property as
shown on the attached map, includes two parcels of land; a 986
acre parcel located south of Saratoga and Monte Sereno, and west
of Los Gatos, and a 16 acre parcel located on Linda Vista Avenue
just north of the larger parcel. The site comprises a portion
of the eastern slopes and ridge crest of the first eastern range
of the Santa Cruz Mountains. It is distributed in the Spheres
of Influence of Los Gatos, Saratoga and Monte Sereno, and is of
great visual importance to these communities. The site is bounded
by San Jose Water Works Company land on the north, southwest,
and southeast corner, by a large private holding on the northeast,
and by various other smaller private parcels located around the
remaining perimeter.
Topography, Geology and Soils: The proposed El Sereno Open
Space Preserve extends along two miles of ridge top and is gener-
ally characterized by steep slopes and shallow soils. It lies
directly east and adjacent to the San Andreas Rift Zone. The
upper portion of the site is characterized by gentle to moderately
steep slopes with increasingly steep slopes and canyons descend-
ing on the east side of the ridge. The soils appear to be of the
1 $ �%' • .� ,\�,r!/�\ '. •SHYco
� •� � � �.
: w, a f t.5 Q •�• 'lam• } 1 +; N a \
jPARKC4
�� � I ri. .N sa" a,wrA � ' • r �:� � � -_- /i `f�
1.8 ysP ;.2, •�
OO L /.. •ti 1.3 <NttxottE A 1.8 1.7 // I • p l>C'` 1 .� ,.,
1.6
q0'a - 1.6.u.w� .t 1.6 .; DA VE,-g 1
REL
1•G;' �.
.s +Not eo s 1.6 1
I^(ram/ • 1.4 i 94 1 -
• w�+e Ore ? �9 � 7 ,r a , ��• �j... • ' ��) .
3 qE �v..TowA � � w � -� .>,. � \ • •
mento/ s
L_`AA/IO.rE ur IOA� nno ��' 9 9, �^;•,• ;i '{ �/ �� •-.\`\1 f(��y
90 e 5 � d;ewss ,y% �,` �A L�/• a `�� - +,l •. �✓; L _ 9�
IDtlt i. n �� � Dm TIP
.2� d,o6SN,WN� _., , , r. ,�1 rt„ s� r�U11tL
`y��,�` �r r A� . . a "n: ^n F✓��• �Jd•1• �r.; �L ` 5Q? i1 � \•
1-0
� � �uN s�rLOS � c•. //�4 rt //(j ( • � "1 '� _
�P /AA'R ". rp.n,A Gatos� l•-'9/• / 1 I Y.• '�. + ♦• ' 11 '.W '
� -1_-- mow.., ,r Ay •,e/,yt•" s •� •
xRES. c.N.r
WATER
RECREATION 1[J p- 1 T � � ' •i...♦ �Y/� •. � � • I
AREA �`''- •� c% 4� �• - •�_ •i• ',
O /j try 1 ! 7' J % •7 ��� • ,h�'I • /
'j ? � � _`` ✓—�- 1, _•r _- - \��i "-�- k�\1� %i°� �: � �` l� '1�/ , /'� ' :��\ ,.1" '. _
J
}y
1' 1'
r i
t , t Gonve
i• � �' f \�� ; t/� /ter �-
ti: 'y� ••i 1�! �%ll `/ �\ \�;;�\� 11 �L�4` \\�� � •':'•'•'''''•'•' �l, �i�,1� i-
,.• > :f
i / 1'1 •
M1�. I \
r� i\J
• i�•:��:�: Jam„ i
�/l
I
/ E
1
i.
C.
uy.�
�a ti=
r
394
T g
.\
•S T •f1-
• _
( l
_ I
LLZ_�
660
.. ...........
• \- LEXIP GT N
PAM
•,\ l . �.. �� y _.._ "./ O .., ..,, `-` Imo` - .' � _ _ ____ �_
� �_. �\��- Pam:� ��� �.Y ..•` /-./ h� '_.1 '
�� ) �� — •' :� ��" R32
es
de
6 5 ~' \l It-
R-75-17 Page three
Maymen-Los Gatos-Gaviota association which overlie metamorphic
sandstone and shale. These shallow to moderately deep soils,
on 30% - 50% slopes, generally require protection against erosion.
This protection is currently provided by the vegetative cover.
Vegetation and Wildlife: The vegetation is primarily chapar-
ral with grassy areas appearing on the ridges. The lower canyons
on the eastern slopes are dominated by a riparian woodland com-
munity. Springs are apparent in these areas and provide year-
round moisture for the lush vegetation. The diverse topography
and vegetation provide habitat for several species of wildlife,
but since the site is largely a chaparral community, it primarily
supports browsing wildlife.
Current Use and Development: That there is no developed use
of this site is partly due to steep slopes, highly erodable soils,
chaparral and dense woodlands. Present use has also been restricted
by access which is from the south on Montevino Road and on the
northwest by Bohlman Road. Neighborhood access has been attained
at points on the southern perimeter near Sheldon Road, Overlook
Drive and Linda Vista Avenue. Uses associated with this access
are mainly confined to equestrian and hiking activities. The
property is not fenced, but gates are located at each access point
to prevent vehicles from entering. Roads and trails are developed
on the site but are unpaved and often narrow. A major dirt road
connects Montevino and Bohlman Roads on the rige, another
traverses the eastern slope, descending to Overlook Drive.
Limited utilities are present on the property. A major
P.G. & E. high tension line crosses a portion of the southeast
corner of the large parcel and a less obvious low voltage power
line crosses the northern boundary of the smaller parcel. A
few springs have been developed on the lower eastern slopes to
provide water to adjacent residents. The associated pipelines
were established years ago and their current functional value
is unknown. A few unimproved roads and trails are associated
with both the water and P.G.& E. facilities .
Planning Considerations: Although the "Final" Master Plan for
the District has not been completed, an Interim Master Plan com-
posite map was adopted by the Board of Directors on June 11 , 1975.
The plan' s composite map indicates that the proposed acquisition
scores well in acquisition priorities.
The proposal has been deemed compatible with the General
Plans of Saratoga, Monte Sereno and Los Gatos, In addition, the
County of Santa Clara finds it to be in conformity with its
General Plan. The majority of the site is in the County' s un-
incorporated area and is zoned RHS (Residential Hillside) , re-
quiring 2' - 10 acres per dwelling unit.
Since July 31, many citizens and public officials have toured
the site and have expressed great enthusiasm toward its preser-
vation. The attached memorandum (M-75-133) , regarding Public Tours
of Charles E. Moore Property from Carroll Harrington, discusses
the tours in more detail.
R-75-17 Page four
Cultural History and Past Use: Charles E. Moore, who died in 1953,
was a well-known industrialist in the Bay Area. He acquired
Joshua Hendy Iron Works in Sunnyvale in 1940, which later became
a part of Westinghouse Electric Corporation. His other businesses
included Moore Industrial company, Moore Machinery Company and
Industrial Assets Company. After World War II, he served as a
Marshall Plan consultant for two years. Community activities
included the San Francisco YMCA, Masons, Navy League and the County
Boy Scout Memorial Foundation.
Charles Moore purchased the El Sereno, property in 1943 , and
for a number of years operated it as a breeding farm for race
horses. He also resided on the property in a ranch home located
in the Los Gatos foothills. Since that time, the Moore home and
other small parcels adjacent to the property have been sold.
Apparently only a limited portion of the property on the east
and southeast was ever used for agriculture, primarily grazing
and hay crops. The two areas were burned annually to eliminate
the intruding chaparral and so as to increase crop productivity.
These operations were initiated around the turn of the century
and it is not known exactly when they were discontinued but it is
presumed that no agricultural use has occurred in the last 10-15
years.
Potential Use and Management: Future development of the site and
the extent to which the site will be used will be shaped by pre-
servation of natural resources and by access opportunities. The
proposed acquisition is capable of supporting low intensity rec-
creational uses, limited agricultural use, educational use, pro-
viding and protecting wildlife habitat, and insuring visual relief
for the residents of the nearby urbanized area. In the past, public
access has occurred around the entire perimeter of the property.
Hikers and equestrians have had little impact on the site, but
erosion and noise problems associated with motorcycles may exist.
Although gates are located at access points, they are inadequate
and fences do not adjoin them to prevent vehicle trespassing. The
gates and fencing with hiking and equestrian access points provided
could be installed at a miximum cost of about $4, 000.
Regional access is available at the end of Montevino Road. The
shoulder of the road is wide enough to allow for parking about
ten cars. If additional parking is required it will be necessary
to construct parking facilities on the site and improve the exten-
sion of Montevino Road. Costs of the parking lot and road improve-
ments could be approximately $30,000.
Regular patrol of the site will be necessary to prevent camping,
recreational vehicle use and dumping. It was originally antici-
pated that the acquisition of a major site such as this in the
southern part of the District would require the hiring of a full
time ranger. At this time, due to low intensity use of other Dis-
trict sites, staff believes that adequate patrol can be provided
by utilizing a part time ranger to patrol this and other sites.
If in the future, more intensive use occurs or more patrolling is
required,, a full time ranger will most likely be necessary.
R-75-17 Page five
Drinking water is not available except on the northern pro-
tion of the property near its boundaries. Development of a well
and water supply system would cost approximately $8, 000.
. Police and fire protection are provided by the Santa Clara
County Sheriff' s Department, Santa Clara County Central Fire Dis-
trict and California Division of Forestry.
Other use and management considerations will depend upon adja-
cent land use, resource potential and accessibility. These factors
will be further investigated in the development of the Long-Range
Site-Specific Plan.
Relationship to Regional Trails Plan: The Board of Directors
of the District has not adopted a regional trails plan, but the
Trails Task Force is currently developing a trails plan to be
submitted for approval within the near future. The preliminary
studies indicate that the proposed acquisition could provide a
valuable link in an overall trails system.
Terms: The cost to the District for the 1001 acres comprising
the Moore property is $742, 000. The four interests which now
own the property have each elected a different method of pay-
ment for his or her share of the proceeds. One interest wishes
to receive cash at the close of escrow; the other three owners
have asked for down payments of less than 30% this year with
the remaining balance payable over 10 years at 6�% interest per
annum on the unpaid balance.
Interim Use and Management Recommendation
Agriculture: Due to the lack of agricultural opportunities,
it is recommended that no attempt be made to reintroduce agri-
culture at this time, but rather it be considered during develop-
ment of the long range use and management plan.
Education: The existing network of fire trails is currently
being used, to a limited extent, by hikers and equestrians. It
is recommended that permits be issued to groups. and individuals
wishing to hike or ride horses on the site.
Schools and other interested groups should be informed of
the acquisition and of the potential use for environmental edu-
cation programs. If such organizations wish to use the site,
appropriate permits should be issued.
Additional Interim Recommendations:
(1) Maintain regular patrol
(2) Install gate and fence to prevent motorcycle access
and construct hiking and equestrian access point (A
on map)
(3) Staff completion of the draft Site Specific plan by
May 1976
R-75-17 Page six
Recommendation: It is recommended that the Board of Directors
adopt the attached Resolution of the Board of Directors of the
Midpeninsula Regional Park District Authorizing Exercise of
Option to Purchase Real Property, Authorizing Officer to Execute
Certificate of Acceptance of Grant to District, and Authorizing
General Manager to Execute Any and All Other Documents Necessary
or Appropriate to Closing of the Transaction (El Sereno Open
Space Preserve) .
It is further recommended that the Board adopt the interim use
and management plans described above.
HG:acc
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL PARK DISTRICT AUTHORIZING
EXERCISE OF OPTION TO PURCHASE REAL PROPERTY,
AUTHORIZING OFFICER TO EXECUTE CERTIFICATE OF
ACCEPTANCE OF GRANT TO DISTRICT, AND AUTHORIZING
GENERAL MANAGER TO EXECUTE ANY AND ALL OTHER
DOCUMENTS NECESSARY OR APPROPRIATE TO CLOSING OF
THE TRANSACTION (EL SERENO OPEN SPACE PRESERVE)
The Board of Directors of the Midpeninsula Regional
Park District does resolve as follows :
Section One. The Board of Directors of the Midpeninsula
Regional Park District does hereby accept the offer
contained in those certain option agreements dated
July 16 , 1975 and supplemented by letter dated September
4 , 1975 , between Charles E. Moore III , Elizabeth Moore
Scott, Maryanne Moore Hayes , and Judith Wright Moore as
Executrix of the Estate of John W. Moore, and the Mid-
peninsula Regional Park District, and authorizes the
President to give written notice of such acceptance.
Section Two. The President of the Board or other
appropriate officer is authorized to execute a certifi-
cate of acceptance to any deed granting title to said
property.
Section Three. The General Manager of the District is
authorized to execute any and all other documents in
escrow necessary or appropriate to the closing of the
transaction.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
M-75-134
A, 0F Ad.
%1
A=9 410M
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
September 5, 1975
TO: Board of Directors
FROM: C. Harrington, Public Communications Assistant
SUBJECT: Public Tours of Charles E. Moore Property
As requested by the Board, the public was informed in newspaper
articles that there would be tours of the proposed acquisition
of the former Charles E. Moore property. In addition to news-
paper publicity, special letters were written to the Town of
Los Gatos , City of Monte Sereno and the City of Saratoga.
Attached is the list of private citizens and governmental
officials and employees who participated in one of the five
tours which were conducted by District staff and Directors.
All of the guests were enthusiastic about the proposed acquisi-
tion and the protection of natural and visual resources gener-
ally. They asked various questions about the proposed acquisi-
tion and about the District. Several citizens expressed interest
in assisting the District in the future.
All of the staff who participated in the tours agreed that al-
though the tours were very demanding of staff time, this type
of public communication is rewarding and worthwhile.
CHH:acc
MIDPENINSULA REGIONAL PARK DISTRICT
MOORE PROPERTY LAND TOURS
1. Wednesday, August 6 , 1975
Staff: J. Olson and C. Harrington
Directors : K. Duffy and B. Green (plus two Green children)
Guests : Jay Thorwaldson, John Mintz and Dave Fuller of the
Palo Alto Times.
Don Weden of the Santa Clara County Planning Dept.
The tour included Fremont Older Open Space Preserve and the
upper part of the Moore property.
2 . Thursday, August 15, 1975
Staff: E. Jaynes and C. Harrington
Guests: Mr. and Mrs. J. Arnold White, 140 Wood Road, Los
Gatos (408) 354-3793
Mrs. Ardahal (408) 867-9761
Mr. Ertell, Ertell Realty (408) 354-1556
3. Thursday, August 21, 1975
Staff: E. Jaynes and C. Harrington
Guests: Jean Gomes, 17706 Blackberry Hill Road, Los Gatos
Jack Gates, P.O. Box 1805 , Los Gatos (408) 354-6171
I
Sharon O'Connor and Lenore Naumann of Jack Gates
Realty, P.O. Box 1805 , Los Gatos
Ed Schell , P.O. Box 1345, Los Gatos 95030, (408)
356-7498
Barbara Ott and Steve Fisher of the Santa Clara
County Planning Department
Jim Brown from the Santa Clara County Assessor's
Office
4 . Friday, August 22 , 1975
Staff: H. Grench, J. Olson, C. Harrington, R. Garcia and
R. Irvin
Director: K. Duffy
Guests: John B. Lochner, Los Gatos Town Council
Russell Cooney, Los Gatos Town Manager
Frank Treseder and Adolph Klein of the Los Gatos
Planning Commission
Helen Nesbet of the Monte Sereno Planning Commis-
sion
Steve Lobrovich of the Los Gatos Times Observer
5. Friday, August 29 , 1975
Staff : E. Jaynes and C. Harrington
Director: D. Wendin
Guests: Egon Jenson, Mayor, Town of Los Gatos
Lee Bowman, Los Gatos Planning Director
Al Slutman, Ted Schenk and Mardi Gualtieri of the
Los Gatos Planning Commission
M-75-129
Ak
IN& ALF (Meeting 75-19,
'Vior Agenda item No, 2 )
is Mc
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
September 4, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Interim Site Use and Management Recommendations
Discussion: At its July 23 , 1975 meeting, the Board of
ectors adopted site planning procedures for the develop-
ment of use and management plans for District properties,
Since that time, staff has been working on the completion
of interim site use and management recommendations for
several District open space preserves, The Board approved
such interim plans at its August 13, 1975 meeting for the
Congress Springs, Saratoga Gap, North Foothills and Fremont
Older Open Space Preserves .
Attached is a memorandum (M-75-132) from J, Olson to me
with interim site use and management plans for Permanente
Creek Park and Black Mountain Open Space Preserve.
Recommendation: It is recommended that the Board of Direc-
tors adopt the interim site use and management recommendations
as set forth in the Land Managerl's memorandum (M,-75-132) dated
September 4, 1975 for Permanente Creek Park and Black Mountain
Open Space Preserve.
It is further recommended that staff be directed to continue
the planning process for these sites,
HG:acc
M-75-132
AW (Meeting 75-19 ,
oAgenda item No. 2)
Mew
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
September 4 , 1975
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Interim Site Use and Management Recommendations
Attached are interim recommendations for use and management of
Black Mountain Open Space Preserve and Permanente Creek Park.
These recommendations are consistent with the planning pro-
cedures adopted by the Board of Directors at the July 23 ,
1975 meeting.
These recommendations are intended to be in effect until
long range use and management plans are developed. Draft
long range plans will be available for Black Mountain Open
Space Preserve and for Permanente Creek Park by April 1976 .
JO: jg
Page five
(b) BLACK MOUNTAIN OPEN SPACE PRESERVE
Past and Current Agricultural Use: While in private
ownership, this property has been used primarily for
grazing cattle, with cattle remaining on the property
on a year-round basis. Due to the relatively steep
slopes and moderate to highly erodable soils, this
year-round grazing results in relatively high soil
erosion during the winter and spring months, with re-
sultant loss of topsoil.
Recommendation: It is recommended that the current
year-round grazing be phased out and that grazing be
limited to summer and fall months, and that no more
than 30 animals occupy the area at any one time. Also,
no bulls should be allowed as part of the grazing herd
due to potential danger to users of the area.
Past and Current Education Use: The area has been used
by Sunnyvale' s Peterson High School, as a supplement to
their alternative education program operated on the
adjacent Stanford property. The San Jose State Biologi-
cal Sciences Department is using this and other property
on Monte Bello Ridge for an extensive bird banding pro-
gram. (See attached letter. ) Naturalist hikes have
been given by organized groups.
Recommendation: It is recommended, due to the rich
diversity of natural resources, that use of the area be
encouraged for nature study hikes, environmental edu-
cation classes and workshops, and that the San Jose
State bird banding program be continued.
Past and Current Recreational Use: In the past, organ-
ized groups have used the area for hiking, and limited
equestrian use has occurred primarily on Monte Bello Road.
Recommendation: It is recommended that such group hiking
be encouraged and continued and that staff develop trail
routes which use existing roads during this interim per-
iod. Maps showing these trails would be provided to
hiking groups.
Equestrian use should be held off at least until a trail
system is developed for the site and the use and manage-
ment plan adopted. Access points will be from the north
and south on Monte Bello Road.
Additional Interim Recommendations:
(1) Issue permits for group use generally limited to
not more than thirty people, and other permits as
deemed appropriate by the General Manager
(2) Repair fence line adjacent to Monte Bello Road
(A on map)
(3) Install new gates at (B and C on map)
Page six
(4) Grade existing roads where necessary to minimize
erosion
(5) Maintain regular patrol
Overall Recommendations: Adopt the recommendations con-
tained within this report and direct staff to develop a
a draft use and management plan by March 1976.
—
,r�-fir
V
If
kv
� ,l/�( ��� 1• VAS ! 1' /�` �r/ d ���-d ti.a�/� �� �_ �� �' �l
19
_ I
r �
` �
kk
..��'�-� - C ( ��J� ��� �rl r� � �� i"- j '��. I ( tv. � '� , \• �\ \ - it
2 Pk6w Alto.
MILL' £�SSRrrEORU c:: � 1 d $ 'V F ror`.sn—• / U / ` �� \1 l��\�- � ?.. �T
�L)Sm.n J1. 1c.t]se yypp �S � yr iGl � nor z
ro11
y Portola >'y.ww[sl 6 �'v Los ie
!lone. Yalley - ry ry Altos � .` \ !` �(/ u,/^� 3l � `•9 -
/� -
4� a 1 \
1?68 X b {/ • � � ✓; �
vale
f : \/\a•,r,`tt� /^. ,, �+EOOr- ronor 3 y 'U,`�� ; s r_ws - Et
` l fREMCN/ AY
I � ;RAN',fir• � 7 Rye `
Nd
SIMN
nda r Permanents S y Cflpelfl
Al
sttvrYs� -�y-
O GREER
�6.GO.PK 4 ��g —1\� _.f 1 % r,M, „4i_' ��_:iL 4 i gyp. 1,O�� J(� VV__ `. O��•J�- - -
.^i'i SARRIOGR
Son Jose state University
SAN JOSE.CALIFORNIA 95192
SCHOOL OF SCIENCE
Department of Biological Sciences (408)277-2355
Avian Biology Laboratory
21 August, 1975
Mr. Robert Garcia, Ranger
Midpeninsula Regional Park District
Dear Bob,
A .bird banding program was initiated by this laboratory on Montebello
Ridge during the summer of 1973. Since that time more than 5,000 Individ-
uals of 60 species have been banded and studied. By this letter, we wish to
ask that the Avian Biology Laboratory be granted a permit to continue its
two year old study of this area's avifauna.
The essential purpose of our banding program is to determine the dynam-
ic factors involved in the maintenance of populations in a chappral habitat.
Our study involves the use of "mist nets" and Potter cell type traps to
capture birds in a variety of areas throughout park property. No more
than five to seven people will be on ahnd at any given time and the
potential for environmental detriment is extremely slight.
Bird banding has proven over the years to be no-t only a valid scien-
tific sampling technique, but also a marvelous interpretive tool with
powerful impact. This laboratory would, if the ftk district wishes,
be willing to integrate our banding studies into whatever interpretive
program is developed. Likewise, all dardfrom our work is open for inspec-
tion and may be used by the park district for whatever purpose it sees
fit.
Sincerely,
M chael Ri
THE CALIFORNIA STATE UNIVERSITY AND COLLEGES
Page two
(a) PERMANENTE CREEK PARK
Past and Current Recreational and Educational Use: In
the past, this area has been subject to limited use for
hiking and for environmental education programs. The
Environmental Volunteers are currently developing a
program for the site.
Recommendation: It is recommended that group hiking
be continued and expanded and that a trail system be
identified which uses existing roads. Maps of these
trails would be provided to users. Due to the proximity
of the site to the urbanized area and the diverse and
outstanding quality of its natural resources , it is
recommended that the District actively solicit use for
environmental education programs.
Past and Current Range Management and Agricultural Use:
The site has supported a variety of agricultural uses ,
including cattle grazing, hay fields and orchards. Cur-
rently, the cattle grazing and hay crop operations of the
Perham family are being phased out. In accordance with
the acquisition agreement, the target date for this
phasing out is November 30 , 1975 , and the final date is
May 30 , 1976.
Range Management Recommendation: It is recommended that
staff take no action until a comprehensive range manage-
ment program is developed. This program will be a part
of the long range use and management plan for the site.
Additional Interim Recommendations :
1. Issue permits for group use generally limited to not
more than thirty people, and other permits as deemed
appropriate by the General Manager.
2. Determine the feasibility of using the house located
on the north side of the main entrance road, approxi-
mately 1/4 mile in from the Permanente Creek bridge ,
as a resident caretaker's house, at least for the
interim period.
3 . Maintain regular patrol
4 . Depending upon intensity of use and other management
considerations it may be necessary to engage a resident
caretaker on the site. In order to do this, it will be
necessary to determine the condition and suitability of
the small house located on the north side of the main
access road approximately 1/8 mile west of the Perman-
ente Creek bridge. If this house is found to be un-
suitable, it will be necessary to wait until another
Page three
house on the site is available for the establishment
of a resident caretaker. If it is deemed feasible,
staff will establish a resident caretaker on the site.
overall Recommendations: Adopt the recommendations con-
tained within this report and direct staff to develop a
draft use and management plan by April 1976 .
i _A4 =L �tiffff_Bch
UESTA' t- - .D IvOf
�/�• T ' Ater 1p� �I h 40
•c,y /•• Z �t �: �Sch L ci Springer �!I� 'AI �rl IP ...g 1 _...
��' ; ; a} �scn, i `J ,RI�i�l: a e four. L _
v,� 4' f • at ! .�..- „�, �N ROSITA Q Av� \. F`I `70 ROSE - av>r-`
•� �r1i �� �J>�6�� X� an1� BM 152 ' EUN -
J 1� .� ��/• kl
r� J I * ._ g gchr-- --- ''� "1
/;
�r �5 •�`��� {- \\ �' �j �E? = JI j — i"'' Hi h I :c' HosDi:al
e \oi la ', ji W� - -_- rho �'�\r � `
lul
• , .� _ =o
_
V.
ill o �� -•i��;\.I •C •- + �• E` f" O I� _ t .4.. •• -
'ollege � �. � :I �•.�.
`�\�\ ti� .� ` "• t `-BERRY I vyols
I 5� •• \ pis" 9 '� {_—_.-� i/ C� :I '
I ��a�••� ',i� J �•I+�• •/ a•. • '•• //�Y ♦r _ Sch.`�..1 1 Sch_�j ••.' r �i ,
'_ - ,` �=32b •sue 4• ''•l `� 1� �_ iL •f'I•• •• r ••Water t
lls
�` .. ILL •♦ L •s••♦• !.: vp MANOR WAY I (( L_ Q -...a �i0
J ��� �.\ •. '• .;ti• •� •. i, /•F• ••1• O� \ �� �I• .OAK '
5''0— 1 3 ` • i�. �� yo a risers
214
_ � 2 FREMON\jo _ �I
( i
LIA
l 1♦ ♦ '` +� �'^�. /J �'S �� Oa`J ) Pad �,•1' i `�I
a r I- • j ( / 9 OOi. •` v, v'. V \ \/. I�,.�_a-�\/� iL ' 7
/I ':7; �t�"'„ — :,. ^: ;.�..•�`/. , ' /I rye°` • �w, �'!� if' �i'q0�,
1- ♦ L\f� S + • ��!// .1� '•'r Montcisi �,� '.�� y�
y ` � `v r1 ', p0 i ••• I ••
pter
sgF .,.a a a •i/a inary\' Maryk IT \ \/ too
/".
Se nary,
m r1 aIt
\ ',. ✓ 1, 1200 ���� �_ a SS 'I . Substation. - r 1
✓ .\\ t80�i(\�� \ �[ ``��,� O i��i 60��' i i..-/(r'V1
r v�U� �p�i"y�-'�¢&"'�'3tJx ��4�(( �\-�.1�Jr � � .9a " ��.�ETiP N7 '� •/l i� , ./ - � l- \ �
�`„ =tea + ✓' may✓�� I � - 1r;� ��.. �a .;• _��� / s- ;60°�risa\ ```-, ..
'F`�� .._ �/"���� Lam•,r�� G��,\ J f..i„`�, Ir `Atop 4 -h
d N1,\4• LSD J\��- .�/-'�i ;��-� �' d "y��r\I I ;� :+■� •� �r3`d /' J �/�- q� "'^
R-75-16
(Meeting 75-19,
Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
August 28, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Review of Salary Ranges
Introduction: At its meeting of July 9, 1975, the Board
of Directors considered a report (R-75-15, dated July 3 ,
1975) from the General Manager regarding the Review of
Salary Ranges for three full time positions. After dis-
cussion, the Board referred the item to a Budget Subcom-
mittee consisting of Directors Wendin and Shelley. The
Subcommittee subsequently met with me to discuss the back-
( ground material, the calculations and the policy questions
in detail.
Discussion: Further review of the recommended revised Job
Descriptions for the Assistant General Manager, Land Mana-
ger and Administrative Secretary has suggested one change;
namely, that the title "Administrative Secretary" should
be changed to reflect the scope of responsibilities which
have developed in that position. The title "Administrative
Aide" would be more appropriate.
Further review of the basis for determining revised salary
ranges did not indicate any change from the recommendations
in the July 3 report. Some further clarification follows
on the meaning of range changes and their relationship to
salary budgets.
First of all, the three positions being considered have
changed considerably since they were first established;
this is reflected in the new Job Descriptions. The process
of determining salary ranges was conducted "from scratch"
as if they were completely new jobs. This is different
from the usual expectation of making yearly adjustments to
a range for the same job, based on cost of living changes
and other factors. The comparable salary data of other
agencies used in determining new ranges were anywhere
R-75-16 Page two
from two months to over a year old. Therefore, the new
ranges still tend to lag those of other agencies, since
different agencies change their salary schedule at various
times during the year (primarily for cost-of-living in-
creases) .
Secondly, a more detailed study has been made of where in-
cumbents should be placed as of July, 1975 within the
ranges and of the budget implications of the placement. In
view of the points raised above, and as agreed to earlier
by the Board, it appears reasonable to separate salary re-
alignment funds from the funds budgeted for normal pay
increases. These latter funds are committed as individual
employee reviews occur during the year and are based upon
an average salary increase of 10%.
The amended budget adopted by resolution on July 9 would
allow $7, 300 for salary realignments. Subsequent study
indicates that $6, 000 will cover the realignments, and
this budget subcategory will be underspent to that extent.
The subcategory allocation for normal salary increases
still appears adequate.
Recommendations: It is recommended that the Board of Direc-
tors take the following actions:
1. Adopt the revised Job Descriptions as contained
in the report of July 3, 1975, except with the
change that the title "Administrative Secretary"
be changed to "Administrative Aide. "
2. Adopt the following salary ranges:
Assistant General Manager - $19, 620 to $29,430
per year
Land Manager - $19, 235 to $28, 855 per year
Administrative Aide - $11,480 to $16, 070 per
year
3. Assign the Budget Subcommittee the task of re-
viewing the District' s adopted Personnel Policies
with the General Manager prior to formulation
of the 1976-1977 budget, especially as these
Policies relate to the process of salary range
changes and salary increase budgeting.
HG:acc
M-75-125
Adr
*40,1 AW (Meeting 75-19,
OF Agenda item No. 4)
0 MW
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 29, 1975
TO: Board of Directors
FROM: J. P. Melton, Controller
SUBJECT: Revised Annual Claims List
Background: The annual claims list approved by the Board at
its July 23, 1975 meeting was proposed prior to the Board' s
action setting the amount of the District Counsel' s retainer
for the new fiscal year. As a result, the amount approved
for payments on the annual claims list is inconsistent with
the retainer subsequently established by the Board.
Recommendation: It is recommended that the Board approve
the attached Annual Claims, revised August 20, 1975 to authorize
the Controller to pay District Counsel' s fees in the amounts
set by the Board.
JPM:acc
REVISED ANNUAL CLAIMS
Fiscal Year 1975 1976
Item Description Annual Amount
Directors' Fees $ 6 , 000
Staff Salaries 142,500
District Counsel' s Fees 21, 200
Retirement Funds 11, 000
Health Insurance 5,400
Dental Insurance 1,600
Life Insurance 1,200
Office Rent 7 , 600
G.M. Vehicle Expense 1,800
$198, 300
Revised Aug. 20, 1975
R-75-18
(Meeting 75-19 ,
Agenda item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
September 4 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Fringe Benefits for Regular Part Time Employees
Background: The District's Budget for the 1975-1976 Fiscal
Year, which was adopted by the Board on July 9 , 1975, includes
a contingency fund in the Fringe Benefits category. The Gen-
eral Manager 's budget report (R-75-12) of May 23 , 1975 explained
that the contingency was to be established in the event an
upcoming re-examination of the District's Personnel Policies
should indicate that regular part time employees should receive
some benefits.
Discussion: Personnel Policies for District employees were
adopted by the Board on May 22 , 1974 . At that time , fringe
benefits applied only to regular full time District employees .
Regarding "Extra Help" personnel, the policies state as follows :
"The General Manager may, within the limits of the
approved budget, appoint Extra Help personnel, who
are those personnel hired on a part-time, as-needed,
short-term, or other basis expected to require less
than full time over a period of one year. Each hourly
rate shall be within the range for comparable posi-
tions in the County of Santa Clara salary ordinance
and shall be determined by the General Manager. "
Because of the small size of the District and its special per-
sonnel requirements , several employees have been hired on a
regular part time basis. Although the number of hours these
employees work is less than full time, their commitment to
the District and expertise on its behalf are great. The Dis-
trict depends upon these employees as well as upon its full
time staff , unlike employers that hire part time personnel
on the assumption that those positions are less import-
ant, temporary, and more readily expendable than full time
positions. In order to recognize the abilities and commitment
R-75-18 Page two
of the District's regular part time personnel and to provide
an equitable benefit program for District employees, a study
was conducted to determine what benefits might appropriately
be considered by the Board for its regular part time employees.
Survey Results : Fourteen public agencies in the Bay Area
were contacted; of these, nine had benefit programs for part
time employees, four did not, and one did not hire part time
personnel. Among the agencies offering benefits to part
time employees, there were varied arrangements for providing
medical, dental, life insurance and retirement benefits. These
agencies were, however, consistent with regard to holidays ,
vacation and sick leave. Nearly every agency provided these
three benefits on a prorated basis to their part time employees ,
although in some cases an employee has to work at least half
time to receive the benefits.
Also considered was a recent survey of fifteen private companies
in the Bay Area regarding their benefit programs. About 70%
of these companies extend vacation, sick leave and holiday
benefits to part time employees on a prorated basis. As with
the public agencies surveyed, other benefits varied.
Conclusion: Attached is a proposed revision of the District' s
Personnel Policies which includes vacation, sick leave and
holiday benefits on a prorated basis for regular part time
employees. The fraction used for computing holidays (0. 05769)
corresponds to 15 days per year; the fraction used for com-
puting sick leave (0 .04615) corresponds to one day per month.
It should be noted that regular part time employees working
an average minimum of 20 hours per week are already required
to be members in the Public Employees Retirement System, ac-
cording to the District' s contract with PERS , and this is now
clarified in the Policies .
The term "regular" as applied to full time and part time em-
ployees of the District is defined in the revised Personnel
Policies , and the General Manager shall use the definition to
determine which employees are to be considered regular
employees.
For purposes of allocating fringe benefits to regular part
time employees, part time employees are further classified
in the Personnel Policies as follows :
Average Expected Minimum
Classification Hours Worked Per Week
1/4 time 10
1/2 time 20
3/4 time 30
R-75-18 Page three
It is suggested that consideration of other benefits for regu-
lar part time employees be postponed until the completion of
a study currently being made by the County to determine whether
it can provide for more flexibility in its payroll accounting
system which the District uses, since payroll deductions would
probably be involved as part of the package.
Recommendation: It is recommended that the Board of Directors
adopt the attached revised Personnel Policies to supplant those
of May 22 , 1974 in order to provide vacation, sick leave and
holiday benefits on a prorated basis to the District's regular
part time employees.
I would intend to return to the Board at a later date with
recommendations regarding other benefits which may be applica-
ble to regular part time employees.
HG:acc
MIDPENINSULA REGIONAL PARK DISTRICT
PERSONNEL POLICIES
A. Positions
1. The Board of Directors shall establish each regular full
time job position and shall approve the salary range for
such positions. A regular employee, whether working full
time or part time, is defined as one hired to fill a posi-
tion for an indefinite period of time which is expected
to exceed one year.
2 . The General Manager may, within the limits of the approved
budget, appoint Extra Help personnel, who are those per-
sonnel hired on a part time, as needed, short term, or
other basis expected to require less than full time over
a period of one year. The General Manager shall determine
which Extra Help employees are to be designated as regular
employees for purposes of allocating fringe benefits to
which they may be entitled. In addition, regular part
time employees shall be further classified as follows :
Average Minimum
Classification Hours Worked Per Week
1/4 time 10
1/2 time 20
3/4 time 30
3 . The General Manager shall be responsible for the selection
of persons filling all positions, except those directly
filled by the Board of Directors, such as the General
Manager, Legal Counsel, and Controller. The Board may
adopt different personnel policies for each such position
than the policies set forth herein.
B. Salary Adjustments
1. Adjustments to salary ranges for full time positions for
cost of living and for other factors, such as salaries
for similar positions in other organizations , shall be
considered by the Board of Directors at the time of the
adoption of the annual budget.
2 . The overall budget allocation for salary adjustments for
factors such as cost of living changes, merit increases,
and other reasons shall be considered by the Board of
Directors at the time of adoption of the annual budget.
Page two
C. Benefits
Each employee of the District shall be entitled to receive
the following fringe benefit, which shall be administered
similarly to the way Santa Clara County administers it:
(a) Paid Worker' s Compensation
Insurance
Each regular employee working a minimum average of 10 hours
per week or more shall be entitled to receive the following
fringe benefits, which shall be administered similarly to
the way Santa Clara County administers them:
(b) Paid Annual Vacation Plan: Accrued at the rate of
0. 05769 hours per hour
worked.
Regular full time employees
shall accrue at the rate of
0 .07692 hours per hour worked
after the first 9 full calen-
dar years of employment.
Employees may accrue up to two times their annual vaca-
tion leave without loss of vacation days. As long as
there is no interference with the business of the Dis-
trict, in the opinion of the General Manager, there shall
be no restriction on occurrence on increments of use of
vacations.
(c) Paid Sick Leave : Accrued at the rate of
0 .04615 hours per hour
worked.
(d) Paid Holidays : Employees shall receive the
following holidays annually,
which shall be set by the
General Manager prior to
January 1 annually:
1/4 time employees - 3 days
1/2 time employees - 6 days
3/4 time employees - 9 days
full time employees - 13 days
(e) Retirement Plan: Public Employees ' Retirement
System (employee contribution
of 7% of gross pay) . Applies
to regular employees working
a minimum average of 20 hours
per week.
Page three
Each regular full time employee shall be entitled to receive
the following fringe benefits, which shall be administered
similarly to the way Santa Clara County administers them.
(f) Paid Medical Plan: Choice of Kaiser or Blue Cross
plans, including dependent
coverage (County of Santa Clara
subgroup) .
(g) Paid Dental Plan: Includes dependent coverage
(County of Santa Clara sub-
group) .
(h) Paid Life Insurance: Basic and supplemental plans
(County of Santa Clara sub-
group) .
(i) Long Term Disability
Insurance : Available at employee' s expense
(County of Santa Clara sub-
group) .
(j) Accidental Death and
Dismemberment Insurance : Available at employee 's expense
(County of Santa Clara sub-
group) .
September 5 , 1975
M-75-126
(Meeting 75-19,
Agenda item No. 6 )
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
August 29, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Possible Scheduling of Special meeting
The District is expected to take title to the Older-Seven
Springs property in the near future. Interim use plans have
been adopted by the Board, and the next planning stage is
underway. As part of this process, it is advisable for the
Board to take a land tour of the site.
It is recommended that a Special Meeting be scheduled in
the near future for this purpose. An early evening meeting
on September 16, 17 or 18 is suggested.
HG:acc
M-75-136
%I (Meeting 75-19 ,
or Agenda item No. 7 )
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
September 5, 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Newspaper Publicity Results
At its February 26 , 1975 meeting the Board of Directors
considered District visibility as part of its Goals Workshop
follow-up. The General Manager was directed to report back
on the publicity the District receives prior to meetings.
Attached is a memorandum (M-75-135 of September 4 , 1975) from
Carroll Harrington to me regarding Newspaper Publicity
Results. The survey which was done includes both pre-meeting
and post-meeting publicity.
HG:acc
M-75-135
A (Meeting 75-19 ,
Agenda item No. 7)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
September 4 , 1975
TO: H. Grench, General Manager
FROM: C. Harrington, Public Communications Assistant
SUBJECT: Newspaper Publicity Results
For the past six months Jennie George and I have been systema-
tically monitoring newspaper publicity about the District.
Following are the conclusions about the project:
1. The Palo Alto Times and the Los Altos Town Crier
are the only newspapers serving the District' s area
that have calendars which list meetings open to
the public. I call the Los Altos Town Crier the
Thursday before the meeting and the Palo Alto Times
on the morning of the meeting. With one exception,
an announcement of the meeting has always appeared
in these columns. Occasionally the other newspapers
have had an article prior to the meeting which would
briefly describe the agenda.
2. When items of broad interest (e.g. , land acquisitions,
annexation, the first litter clean-up day, hiring
of new personnel, Stevens Creek Trail) have occurred,
the coverage has been considerable. This includes
news articles, editorials and letters to the editor.*
The most recent publicity about the proposed acquisi-
tion of the 1 ,000 acre Charles E. Moore property is
an outstanding example of press coverage. Photographs
and articles were printed in either front page or
prominent positions in the Los Gatos Times Observer,
Palo Alto Times , San Jose Mercury, San Jose News and
Saratoga News. There will be additional publicity
*When each site has been acquired, there has been publicity both
prior to and after acquisition.
M-75-135 Page two
when the final acquisition decision is made by the
Board. Another good example was the coverage of the
first litter clean-up day which was held Saturday,
August 9 . The Palo Alto Times sent a photographer
and there was a half page article in the Times and
a front page article in the Valley Journal.
3 . There have been a few cases in which I have discussed
with reporters that a special article would be of
interest to the public. These have not been done
because of certain pressures on the reporter's time ,
lack of space in the newspaper, or a different assess-
ment by the reporter about the importance of the
topic.
4 . In addition to the coverage by the newspapers within
the District, newspapers within the proposed annexa-
tion area (Country Almanac, Menlo Atherton Recorder
and Redwood City Tribune) have had articles and edi-
torials about the District and the proposed annexation.
5. Articles have appeared in the Loma Prietan (Sierra
Club) , Green Footnotes (Committee for Green Foothills)
and the Environmental Volunteers newsletter. The
District was also mentioned in Harold Gilliam's column
in the June 22 , 1975 San Francisco Chronicle.
CH:acc
M-75-130
(Meeting 75-19,
Nb Agenda item No. 8 )
0MLL
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
September 3 , 1975
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Midpeninsula Regional Park District Progress Report
November 1972-February 1975
I am pleased to submit the first Mid peninsula Regional Park
District Progress Report. Copies will be mailed to the press
later this week and to governmental officials, private organ-
izations and interested citizens within the next two weeks.
HG:acc
C-75-17
September 5, 1975
Meeting 75-19
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
Amount Name Description
1283 139 . 79 Norney' s Office supplies .
1284 514 .48 Xerox Corporation. Duplicating
1285 11.77 Altoan Press Printing
1286 148 .40 Arne Sign Company Vehicle insignia
1287 156 . 46 Curtis Lindsay Office equipment
1288 267.05 Ed Jones Company Badges and cases
1289 50.00 National Park and
Recreation Association Membership dues
1290 148 .97 Schindler Electric Electrical work
1291 14 .42 Graphicstat, Inc. Printing
1292 37.43 Mobil oil Corporation District vehicle expense
1293 1, 000. 00 Fortney H. Stark Consulting services
1294 500. 00 Richard Knight Trash removal
1295 2 .12 American Copy Service Duplicating
1296 25.44 San Mateo County Road
Department Maps
1297 3, 060 .25 Western Title Guaranty
Company Title insurance
1298 119 . 62 Anthony Rent-a-Car Vehicle rental for
land tour
1299 309 . 45 Pacific Telephone 'Telephone
1300 25 . 71 Alvord and Ferguson Uniforms
1301 664 ,500. 00 Western Title Guaranty
Company Fremont Older option
payment
1302 16 .08 D. Wendin Lunch and parking
1303 32 .25 Central Radio Telephone Answering service
1304 3. 98 San Jose Art Office supplies
1305 130.17 Xerox Corporation Duplicating supplies
1306 87 . 56 E. Jaynes 20 .21 Meal conference -
67 . 35 Mileage
1307 10. 65 D. Woods Mileage
1308 22 .00 S. Norton Telephone
REJISE-D
C-75-17
September 10, 1975
Meeting 75-19
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
7 Amount Name Description
1283 $ 228.49 Norney's Office supplies --
1284 514 .48 Xerox Corporation. Duplicating
1285 703. 03 Altoan Press Printing
1286 31. 80 Arne Sign Company Vehicle insignia
1287 156 .46 Curtis Lindsay Office equipment
1288 267. 05 Ed Jones Company Badges and cases
1289 50.00 National Park and
Recreation Association Membership dues
1290 148 .97 Schindler Electric Electrical work
1291 14.42 Graphicstat, Inc. Printing
1292 37 .43 Mobil Oil Corporation District vehicle expense
1293 1,000. 00 Fortney H. Stark Consulting services
1294 500 . 00 Richard Knight Trash removal
1295 2 .12 American Copy Service Duplicating
1296 25.44 San Mateo County Road
Department Maps
1297 3,060 . 25 Western Title Guaranty
Company Title insurance
1298 119 .62 Anthony Rent-a-Car Vehicle rental for
land tour
1299 309 .45 Pacific Telephone .Telephone
1300 25.71 Alvord and Ferguson Uniforms
1301 664 ,500.00 Western Title Guaranty
Company Fremont Older option
payment
1302 16 .08 D. Wendin Lunch and parking
f 1303 78.25 Central Radio Telephone Answering service
i
1304 3.98 San Jose Art Office supplies
1305 130.17 Xerox Corporation Duplicating supplies
1306 87. 56 E. Jaynes 20.21 -Meal conference--
67 . 35 Mileage
g
1307 24.30 D. Woods Mileage
1308 22.00 S. Norton Telephone
i 7
i
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
1309 $ 10.18 Peninsula Blueprint Service Maps
1310 62.17 J. Olson Meal conferences $18 .07
Mileage 44 .10
1311 64 .91 R. Garcia Uniform
1312 105.56 Petty Cash Meal conferences $29 . 69
Dist. vehicle 15 .25
Field supplies 20. 36
Postage .55
Mileage 30 .30
Library 1.00
Site mtnce. . 8 .41