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HomeMy Public PortalAbout2000/12/14 The Agenda Meeting of the Mayor and Council of the Borough of Carteret preceding the Regular Meeting, December 19, 2000 was held on December 14, 2000, 7:00 P.M., Municipal Court/Police Facility, 230 Roosevelt Avenue, Carteret, New Jersey. The following were noted present: Mayor James A. Failace Councilmember Crilley " O'Brien Quinones Sohayda Noted absent were Councilmembers Fazekas and Santoro, Nick Goldsack, Business Administrator and Craig Coughlin, Borough Attorney. Mailed to the Home News Tribune, The Star Ledger and posted on the bulletin board on December 8, 2000. Borough Engineer - Eric Betz, then spoke on: MUNICIPAL PROJECTS: General Project Status Update - Valkyrie Construction, was contracted regarding the progress of the above contract for installation of the new motorized access gate and key pad. Town Center Revitalization - Contract No. 99-21. Marvec Construction is substantially complete with the execution the delivery and mounting of the monuments and plaques. The Town Center Dedication Ceremony is scheduled for Saturday, December 16th at 10:30 A.M. In addition our office has completed the review of claims submitted by Marvec Construction and he spoke about the amounts. Mayor Failace told Eric Betz to talk to John Riggio to find out his concerns. At approximately 7:08 p.m, Councilmember Santoro was noted present. 1 DECEMBER 14, 2000 AGENDA MEETING December 14, 2000 PRESENT STATEMENT OF NEETING NOnCE ro ADDRESS GOVEtZtUNG BODY Borough Engineer Counci1member Santore noted present DECEMBER 14, 2000 Borough Engineer Cont: Veterans Ball Field Lighting - Contract No. 00-08. Bids are scheduled to be received tomorrow following which, we will prepare the bid report for the Borough's review and consideration. The project consists of the installation of four support poles and twenty-six figures to provide illumination of Veterans Ball Field meeting the National Little League lighting standards. Boiler Replacement Carteret Police Station - Contract No. 00-10. Bids are scheduled to be received tomorrow, following which we will prepare the bid report for the Borough's review and consideration. The project consists of removal and disposal of the existing oil-fired heating unit and replacement with a new gas fired unit to serve the Police Headquarters and Municipal Court Building. Borough Hall Air Samples - At the Borough's request on December 4th our office coordinated with Tiffany-Bader Environmental (TBE) and Preferred Cleaning Solutions (PCS) in response to an air quality complaint from the employees located in Borough Hall. PCS said their air filters were working properly and TBE conducted microbial air sampling in the occupied areas of the second and third floor and the results were received on December 6 and indicated that the levels of fungal structures were not elevated in any of the sample locations, as presented in the attached report. PCS will also be giving a price quotation to gut the first floor of the existing carpet and wall materials. SEWER FACILITIES: Improvements to Bergen Street and Hayward Ave. Pump Stations - Contract No. 98-14. The contractor, P&H Construction has tentatively scheduled to re-mobilize next week to complete the installation of the controls and testing the operation of both stations. Sabo Street Pump Station Replacement and Sanitary Sewer System Improvements - Contract No. 99-13. The contractor, Ace Manzo Inc. & D. Manzo Inc. is progressing on schedule with the work under Contract No. 99-13. Sanitary Sewer Manhole Rehabilitation Phase I - Contract No. 99- 19. The contractor, Vangelis Construction is progressing with the rehabilitative measures on approximately 240 of the Borough's deteriorated sanitary manholes. Annual Sewer System Emergency Service - Contract No. 00-03 - Bids were received on Tuesday, December I, 2000 and the report upon bids, dated December 12th, is attached herewith for the Borough's review and consideration. The lowest responsive bidder is D&D Utility Contractor Inc. and we recommend that the Borough award this contract to them for a period of one (I) year from the issuance of the written Notice to Proceed. A resolution for the A ward of Bid to D&D for $206,057.00. 2 At approximately 7:15 p.m., Attorney Coughlin was noted present. Improvements to the Dorothy Street Pump Station - Contract 00- 05. A pre-construction meeting for the Dorothy Street Pump Station Project was held with Maple Construction and they are currently awaiting the receipt of a revised insurance certificate, construction schedule and shop drawings from the contractor. The project consists of replacement of the pumps, controls, etc. to this pump station. The contractor is required to complete the project within ]50 days of the Notice to Proceed. Improvements to Roosevelt Avenue Pump Station - Contract No. 00-12 - Killam is progressing with the preparation of the contract bid documents, which include replacement of the two comminutors, miscellaneous HV AC and control improvements at the Roosevelt A venue Pump Stations. Sewer Separation and Improvements - Contract No. 00-13 - Killam is progressing with the preparation of the contract plans, specifications and NJDEP Permit Application for the above project. Harrison Avenue Pump Station Replacement - Contract No. 00-14 _ Our office is progressing with the design, preparation of the site plan application and permit application for the replacement of the Harrison Avenue Pump Station. ICI & III Reduction Program - NJDEP Status Report - Also attached is our December 5th, NJDEP Sewer Status Report for the Borough of Carteret. It provides an update on the overall ICI & III Reduction Program and sewer improvements projects underway in the Borough. ROAD PROJECTS: NJDOT Trust Fund FY2001; Improvements to Milik Street and Carteret Avenue Area Pedestrian Route Improvements. Killam assisted the Borough in obtaining two NJDOT Trust Fund Grants totaling $360,000 under the Fiscal Year 2001 Program. The first one is $150,000 for the "Carteret A venue Area Pedestrian Route Improvements" and $210,000 for the "Improvements to Milik Street." October 19, 2000. 3 DECEMBER 14, 2000 Attorney Coughlin noted present Borough Engineer Cont: MINUTES FOR APPROVAL DECEMBER 14, 2000 ORDINANCES RESOLUTIONS COMMUNICATIONS Borough of Highland Park NJ Division of Solid Waste Management County of Middlesex REPORTS MATTERS FOR DISCUSSION Bid - Evidence Room & Storage System Public Hearing - #00-55 Eliminating Health Benefits for Certain Borough Officials. #00-56 Amending Salary Ordinance #71-9, Re: TreasurerlCFO. #00-57 Amending Salary Ordinance #71-9, Re: Planning Board/Zoning Board Engineer. #00-58 Amending Salary Ordinance #71-9 Re: Police Director. This will be discussed in a Closed Session. Directing the Issuance of Various Bingo Licenses. Directing the Issuance of Various Raffle Licenses. Refund of Tax and/or Sewer Fee Overpayments. Providing for the Transfer of Surplus Funds. Authorizing Bids - Dump Truck. Authorizing Various Contractors to Perform Rehabilitation of Homes Pursuant to COAH Regulations. Cancellation of 2000 Budget Appropriations. Directing the Issuance of a Taxicab Owner's License -Pen Ram Trading, Inc.tIa Kline Taxi. The Clerk commented that is if she gets all the approvals back for Tuesday. Borough of Highland Park - Resolution opposing pending legislation which would eliminate municipal rent control (A-2188). NJ Division of Solid Waste Management - Public Hearing on Amendment t MC Solid Waste Management Plan, 12/28/00,6:00 p.m., New Brunswick, Re: Blandford Land Development Corporation. County of Middlesex - Resolution confirming execution of MC Prosecutor's Multi-Jurisdictional Narcotics Task Force Agreement. Board of Health - November 2000. Inspection of Buildings - November 2000. Treasurer - November 2000. MATTERS FOR DISCUSSION: Bid - Police Evidence Room & Storage System. One (I) bid received. Mayor Failace said if it is within the budget there is no reason to go out for bids so let Patrick review it. 4 Bid _ Annual Sewer System Maintenance. Four (4) bids received The Clerk said Eric Betz already spoke on that and a resolution was put on for that. Helmer Kasel & Stowell, P.A. - Caldwell, et al v. Borough of Carteret, et al. The Clerk said this will be discussed in a Closed Session. Juman, Juman & Hedesh, P.c. - Boland v. Borough of Carteret. The Qerk said they are requesting a payment. Mayor Failace asked Attorney Coughlin if he had seen the bill. Attorney Coughlin said he didn't recall seeing the bill. Mayor Failace said to have Attorney Coughlin review the bill. PBA Local #47 - Request for payment to Simon Bosco, Re: K. Makwinski. Attorney Coughlin will also review this bill. NJ Department of Personnel - a) Certification of Eligibles for Appointment, Re: Truck Driver. Date of Disposition 12/29/00. The Clerk said we held this waiting for the other men to send letters of appeal, which we did for them in our office and sent them over to Civil Service. They still don't have any answer on that yet. She asked the Mayor if he wanted to hold the Certification because it is until 12/29. Councilmember Quinones commented that they could ask for an extension based on the circumstances. The Clerk said she will ask for one. b) Firefighter Appointments. - This will be discussed in a Closed Session. c) Certification of Eligibles for Appointment, Re: Police Sergeant. The Clerk explained that it was way back when we had a demotion and we put the two (2) officers back. Civil Service made a clerical error and then they issued a Special Reemployment List and there shouldn't be one so in order to get it off their computer she has to fill it out and send it back. Arthur Sklar, Esq. - Trash Pickup at River Run Apartments. Mayor Failace said that is a new law coming January 1st and there is also a bill pending to bring it in over five (5) years instead of one so the cost to the Borough is not in full but we have to have Nick Goldsack and Patrick De Blasio go over that contract with Manella. Leonard Sitar - Suggesting use of UEZ funds to provide transportation to residents for shopping. Mayor Failace said we have a bus that brings them shopping. They have a senior citizen bus. 5 DECEMBER 14, 2000 MATTERS FOR DISCUSSIQ\ caNT: Bid - Am.cl Seæc Systan tW.ntø:ErCe Helmer Kasel & !iìtowell P.A. Juman, Juman & Hedesh P.C. PBA Local #47 NJ Department of Personnel Truck Driver Firefighter Appointments Police Sergeant Arthur Sklar, Esq. Leonard Sitar DECENBER 14, 2000 MATTERS FOR DISCUSSION caNT: OEM Rahway YNCA Re-Organization Ntg. EKA Associates Kindness Awareness Campaign John Giordano Esq. OEM - Requesting transfer of vehicle from Fire Department to Emergency Management. The Clerk said it is the Suburban. The Governing Body agreed. Rahway YMCA - Requesting use of old Community Center to run various adult fitness programs. Mayor Failace asked the Clerk to have them submit to us what specific nights and times they want. Councilmember O'Brien said they wanted to move over to the other building when it opens. Mayor Failace said we should consider it because they ran some great programs here a year ago. Re-Organization Meeting - Date -The Clerk said she needs a date so they can advertise. Mayor Failace said he didn't think they can do any other date but the 1st. The Clerk asked then it would be for Monday, January I, 2001, at Noon. Mayor Failace said yes. EKA Associates - Digita1 Tax Map Proposal. Mayor Failace looked at it and he thinks it is great and a benefit to Carteret and can be used by many agencies in Carteret. He thinks we should approve it. Council member Santoro said to get a price for it and ask Patrick which department it should come from. Statewide Kindness Awareness Campaign - Asking for "Kindness Month" Proclamation. - Mayor Failace said he thinks it is a nice idea. John Giordano, Esq. - Requesting that extension of Industria] Road be placed on the Agenda for the next Council Meeting, Re: OENJ Cherokee, LLC. - Attorney Coughlin said he spoke to a Councilman from Woodbridge and he said he is opposed to the project as it is constituted. Mayor Failace said he thinks they should meet with Woodbridge and we should talk to Stayflex. He said if everything is in place for us we can commit to agreeing to the project as it is and then if there is any changes by Woodbridge our commitment would no longer be good. Attorney Coughlin said then they would condition their approval. 6 Mayor Failace said if they don't allow it done then it is not done. He also said that we need to build that portion of the Industrial Road and if they choose not to do that they still have to move forward with some kind of plan. We have to eliminate the traffic from lower Roosevelt A venue. Attorney Coughlin said Councilmember Santoro is correct when she says that we are in this together and mentioned having a Committee and then they can have one unified voice between the two (2) communities. Mayor Failace said he has not heard specifics from Woodbridge saying the reason they wouldn't want it. He also commented that the Planning Board won't hear it until this Council puts it on. Richard S. Walling, Historic Preservation Planner - Proposal for Carteret's Participation in the 225th Anniversary of the American Revolution. Mayor Failace suggested that he and the Council read this and make some kind of decision. MC Public Health Department - Report suggesting the Borough begin a remediation plan as soon as possible. This was already discussed by our engineer. BUSINESS TO BE ADDED: Councilmember Santoro said that today there was a press conference in Perth Amboy regarding Conrail. Mayor Failace said John Riggio went and they said they want to put something on that says that if Conrail does not use the property in two (2) years that they want the municipality to be able to take that property back from them. Councilmember Crilley asked that the awarding of the lights for the baseball field be put on for Thursday's Council Meeting. He asked the Clerk to put a copy of the bid results in everyones mailbox tomorrow and he will check with Patrick that it falls within the budgeted amounts and if it does he will ask that it be put on. Attorney Coughlin said he has a copy of the resolution that was passed by the Library Board asking that the Council sell the old building. There is a deed restriction which is sited in the resolution, which says the building needs to be used as the Library or the proceeds for improvements, such as other Library Projects, etc. He asked for the Council's direction as to whether they want to sell the building. 7 December 14, 2000 John Giordano Esq. Cont: Richard S. Walling MC Public Hea~th Department BUSINESS ro BE ADDED Press Conference Award of Lights, Re: Baseball Field Libcary Board DECEMBER 14, 2000 RESOLUTION #00-408 Resolution To Go Into Closed Session Adopted MEETING CLOSED NEETING OPENED t1cManimon and Scotland Councilmember Fazekas Vagelis ADJOURNED Mayor Failace said to sell it and give the proceed to the Library to use. Mayor Failace said the would be gomg into closed to discuss salary, personnel and litigation. RESOLUTION #00-408 was introduced by the Mayor and referred to the Council for action. Upon MMS&C by Council members Quinones and Crilley RESOLTUION #00-408 "RESOLUTION TO GO INTO CLOSED SESSION" was adopted. Upon individual roll call vote Councilmembers Crilley, O'Brien Quinones, Santoro and Sohayda voted in the affirmative. Councilmember Fazekas was noted absent. At approximately 7:35 p.m., A Closed Session was held. At approximately 8:40 p.m. this meeting was opened with Mayor Failace and Councilmembers Crilley, Fazekas, Quinones, Santoro and Sohayda present. Councilmember O'Brien was noted absent. The Governing Body decided to put a Professional Service Resolution for McManimon and Scotland as the Bond Counsel for the year 2001, for $2000.00 for the December 19th Council Meeting. Councilmember Santoro said she wants McManimon and Scotland to come to discuss the Local Finance Board. Councilmember Fazekas spoke about the Newborn Program for the Fire Department and he also discussed the Furnace and Fire Alarm Program. Mayor Failace asked what happened to the bill that Vangelis was to have signed. It is about a $60,000.00 bill. He said he will check on it tomorrow. At approximately 8:42 p.m., after no further discussion, upon MMS&C by Councilmembers Fazekas and Santoro and unanimous affirmative vote of the full Council present this meeting was adjourned. ~/ ~ / /U ~'Y KATHLEEN M. BARNE'(/ Municipal Clerk KMB/lr 8