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Home My Public Portal About19751210 - Agendas Packet - Board of Directors (BOD) - 75-26 A. Meeting 75-26 MIDPENINSULA REGIONAL PARK DISTRICT Regular Meeting Board of Directors A G E N D A December 10 , 1975 7 :30 P ,M Midpeninsula Regional Park District 745 Distel Drive Los Altos , CA (7 : 30) ROLL CALL APPROVAL OF MINUTES - November 26 , 1975 WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS NEW BUSINESS WITH ACTION REQUESTED (7 :45) 1. Recommended Fee Policies - J. Olson (8 :15) 2 . Fremont Older Open Space Preserve: Environmental Impact Assessment of Phase I Trail - J. Olson (8 : 30) 3 . Ordering of District Vehicles - J. Olson (8 :45) 4 . Changes in Rules of Procedure - K. Duffy and N. Hanko (9 :15) 5. Annual LAFCO Urban Service Area Review - H. Grench (9 :45) 6 . Reimbursement of Directors ' Expenses - B. Green and E. Shelley (10 : 00) 7 . Proposed Assistant Secretary Position - H. Grench (10 :15) 8 . Revised Annual Claims List - J. Melton (10 :25) 9 . Possible Scheduling of Special Meeting in December H. Grench INFORMATIONAL REPORTS CLAIMS (10 :40) EXECUTIVE SESSION - Land Negotiations ADJOURNMENT M-75-112 (Meeting 75-26 , Agenda item No. 1 ) *few MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 4 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Recommended Fee Policies The attached report (R-75-24, dated December 4 , 1975) from Jon Olson to me on Recommended Fee Policies analyzes questions involving fees for equestrian or hiking use on the Fremont Older Open Space Preserve. It is recommended that no fees be established at this time (prior to the Phase I opening) since both equestrians and hikers would be allowed to use the Phase I trails and the cost differential for the types of use is small . If , however , the complete long term plan for the Fremont Older Open Space Preserve or other sites involves an exclusive use , such as equestrian use, then fees should be considered at that time. It should be noted that people who board horses for others may profit by the availability of nearby District sites open to equestrian use. Whether this is justification for fees , however, is questionable. The types and intensity of use on the Fremont Older Open Space Preserve which will be allowed by the Board in a long term plan appear to be a much more significant issue than the question of fees. HG:acc R-75-24 AA, (Meeting 75-26 , Agenda item No. 1) dew MIDPENINSULA REGIONAL PARK DISTRICT REPORT December 4 , 1975 TO: H. Grench, General Manager FROM: J. Olson, Land Manager SUBJECT: Recommended Fee Policies Introduction: At the Board meeting of November 26 , 1975 , staff was directed to study the potential costs associated with hiking and equestrian use of the Fremont Older Open Space Preserve and identify any significant differential costs associated with these activities. This report addresses these questions in two categories : (a) maintenance of trails and (b) intensity of use of the site. In addition, there is a section on the applicability of the information in this report to other District sites . Discussion: The question of fees to be charged in relation to use for the Fremont Older Open Space Preserve was originally generated by a staff opinion that the site would receive primarily local equestrian use . Access to the site is so limited that it may be several years before more general public use is feasible. With this in mind, the question of whether the maintenance burden should be borne by those who have a somewhat exclusive use of the site prior to the general public use is the central point with respect to fees. It was this concern that prompted staff to raise the issue of fees relative to the Fremont Older site. This topic will be addressed in greater detail as part of the overall plan for the site. 1. Maintenance of Trails. The following chart makes a side by side comparison of maintenance for hiking and eques- train trails. Equestrian Trails Hiking Trails Trail Surface Generally must be Generally has to be scraped yearly due regraded on a less to disturbance of frequent schedule than trail surface , par- equestrian trails . Ap- ticularly during prox. cost: $250 plus wet periods. Ap- labor every three years rox. cost : $200 for five miles of trail . each year plus la- bor for five miles of trail. Equestrian Trails Hiking Trails Gates/Stiles Self closing gates Hiking stiles cost are more convenient approx. $150 . Expected for trail users, & use: at least five particularly if years . there is an agri- cultural use of the site. Approx. cost: $450. Usable life: at least five years. Litter Clean Up No significant dif- No significant dif- ference, related to ference, related to intensity of use. intensity of use. Culverts Likely to be six Generally three foot feet in length due culverts due to to wider trail sur- narrower trail- $12 face, if needed for plus labor mechanical scraping of trails. $25 plus labor. The above presupposes that hikers and equestrians stay on developed trails. Volunteer Participation in Maintenance: The above figures do not reflect volunteer participation in the maintenance of trails, gates, etc . , nor in the contribution of materials to accomplish the above types of projects. Summary: On a one to one relationship, there does not appear to be a significant difference in costs associated with equestrian versus hiking use. The costs will be related to the general numbers of users of a given site, which is dis- cussed in the next section. 2 . Intensity of Use. A site such as the Fremont Older Open Space Preserve, directly adjacent to an urbanized area, will likely attract large numbers of people if it is opened to the public in the way that more traditional parks, such as Stevens Creek County Park and Palo Alto Foothills Park, are open. The above two parks are not directly comparable, but indicate the intense use that such parks can and do receive. Palo Alto Foothills Park, which is open only to residents of that city and which has a higher level of development in portions of it than MRPD would normally contemplate, had 380 ,000 visitors in 1974 , with an operating budget of just over $100 ,000 , which included salaries for four full-time staff and for four seasonal staff. In addition, capital improvement projects during this year were an additional $40 ,000 . Stevens Creek CountyPark received 960 ,000 visitors during the last fiscal year and has an operating budget of $160 ,000 for seven full-time staff positions and four seasonal staff members. Capital improvement projects were in addition to the above budget. If Fremont Older Open Space Preserve is opened to the extent that traditional parks are open, it will certainly entail development of traditional park functions and services , such as: parking areas, restrooms, water and sewer systems, visitor information center, extensive trash and litter facilities and a very significant increase in staff . 3 . Comparison to Other District Sites. It is impossible to make direct comparison between inlividual sites so as to forecast operating and maintenance costs. This is because of the individual characteristics associated with each site, such as: regional access, neighborhood access, agricultural potential, natural resources, types of potential recreational use, etc. In general, some overall comparisons can be made. Sites such as the Fremont Older Open Space Preserve and Perman- ente Creek Park, which are on the urban fringe, will receive greater pressures for use and require more intense patrol . Sites in the lower and upper foothills will generally be less costly to operate, but again, this will be related to the characteristics of each site. Conclusion: Maintenance of trails in themselves is not a sig- nificant factor in generating operational costs, but rather the overall intensity of use of a site. The degree of use of District sites and whether fees are appropriate is largely a philosophical issue the Board must deal with in relationship to the overall goals of an open space, rather than a traditional park agency. In this instance, staff is willing to recommend that no fees be charged for use of the Phase 1 portion of the trails system, but that we may wish to re-consider if the long range plan includes an exclusive use by any one segment of the public. REVISED C-75-23 December 10, 1975 meeting 75-25 MIDPENINSULA REGIONAL PARK DISTRICT } C L A I M S # Amount Name Descri tion 1469 $192,040.80 Victor A. Avidano Land acquisition - installment payment .1470 96,020.40 Keith H. McFarland' and Land acquistion - Luella S. McFarland installment payment 1471 _ 9,602.04 Albert R.- Santos and . Land acquisition Lois C. Santos installment payment 1472 12,802.72 Jenny Zloczower Land acquisition - installment payment 1473 3 ,200.68 Lillian K. Adams Land acquisition - installment payment 1474 1,920.41 William A. Watterud and Land acauisiti.on - Florence Lency 1°ratterud, installment .payment Trustee for Eric G. Watterud 1475 1,920.41 William A-. Watterud and Land acquisition - Florence Lency Watterud, installment payment Trustee for Ann E. Watterud 1476 6,401.36 Rose Newman Land acquisition installment payment •1477 20,484.18 Carl Newman and Land acquisition - Rose Newman installment payment 1478 3 ,200.68 Florence Lency 1atterud Land acquisition - installment payment 1479 3,200.68 'Matilda Feldman Land acquisition - installment payment 1480 6 ,401 .36 Gertrude Slater Land acquisition - Greenblatt installment payment 1481 6,401.36 Ella E. Kosky Land acquisition - installment payment 1482 8 ,000 .00 John and Hanna Anderson Relocation assistance 1483 5,986 .88 General Electric Co. Radio equipment 1484 266.24 Pacific Telephone Telephone 1485 36.60 Carl Eden Private vehicle expense } 141DPENINSULA REGIONAL PARK DISTRICT C L A I M S + Amount . Name Descri ti on 1486 $1, 000 .00 Fortney H. Stark 'Consulting service 1487 4. 2.00 Wall. Street Journal Subscription 1488 27 .95 Bushnell Optical Company Repair service . 1489 44. 20 Hubbard & Johnson Field supplies 14.90 49.00 GM Electric . -, Repair service 1491 23 .32 CALTRANS Manuals 1492 78.15- Central Radio Telephone Telephone 1493 28 ..43 Poninsula- Conservation Books Center Gift Shop 1494 24.15 Kelly Services, Inc. Temporary office help 1495 1,260. 00 Rogers, Vizzard & Tallett Legal services 1496 93 . 35 Orchard Supply Hardware Field supplies 1497 500 .00 Environmental Volunteers Volunteer coordination 1498 12. 00 Department of the Maps Interior 1499 148 .50 Barbara Rusmore Environmental assessment 1500 20.99 Alco Radio equipment .1501 31. 65 Hengehold Motor Co. Truck rental 1502 12.00 County of San Mateo Board of Supervisors agendas 1503 .235 .38 ,Westerh, Title Insurance Policy fees Company 1504 20 . 00 State of California Subscription: California EIR Monitor 1505 275. 00 Jill Kunin Appliances 1506 54.49 H. Grench Meal conferences .$44 . 49 Workshop expense 10 .GO 1507 43.50 E. Jaynes - Mileage 1508 85 . 22 J. Olson Meal conferences $72.,22 Private vehicle exp. 13 .00 1509 82.33 R. Garcia District vehicle expense 1510 $ 23 . 84 C. Harrington Meal conference expense 1511 124 .92 Petty Cash Meal conferences $99 .40 .- Field supplies 19 .56 'Office supplies 9 .54 Telephone (3 .58) AW M-75-188 Ad MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 8, 1975 TO: Board of Directors FROM: A. Crosley, Administrative Aide SUBJECT: Fremont Older Open Space Preserve : Environmental Impact Assessment of Phase I Trail Enclosed is a map of the proposed Phase I Trail referred to in the Land Manager 's report (R-75-23 of December 4 , 1975) on the Fremont Older Open Space Preserve : Environ- mental Impact Assessment of Phase I Trail . It was inad- vertently omitted from your meeting packet. i M-75-186 A. (Meeting 75-26, Nloe Agenda item No. 2) AM=0 Mw MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 5, 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Fremont Older Open Space Preserve: Environmental Impact Assessment of Phase I Trail Attached is a report (R-75-23 , dated December 4 , 1975) from Jon Olson to me regarding the Environmental Assessment of the Fremont Older Open Space Preserve Phase I Trail. It is recommended that the Board (1) approve the Negative Declaration and (2) authorize the opening of the refined Phase I system, subject to the special conditions given in the Land Manager 's report. HG:acc R-75-23 Al (Meeting 75-26 , lvlo� Agenda item No. 2) MIDPENINSULA REGIONAL PARK DISTRICT REPORT December 4 , 1975 TO: H. Grench, General Manager FROM: J. Olson , Land Manager SUBJECT: Fremont Older Open Space Preserve : Environmental Impact Assessment of Phase I Trail Introduction: Staff has been directed to open equestrian and hiking trails on the Fremont Older Open Space Preserve in a phased sequence so as to allow access for area residents as soon as feasible. At the Board meeting of November 26, 1975 , I presented a map which showed a potential Phase I trail system. This included a link from Prospect to Regnart Road, a connection to the Garrod Ranch and a loop within the Preserve. Discussion: As emphasized in previous staff reports on Phase I , what was being presented as potential Phase I routes was subject to further study and refinement by staff. Based upon further study, it appears that the opening of the link between Regnart and Prospect roads accomplishes the desires of many of the potential users and is of a scope that can be accomplished without raising issues that should more appropriately be studied as part of the total plan. At this time, I am recommending that the implementation of Phase I be altered to encompass only the link between Prospect and Regnart roads. I feel that it is more appropriate that the other trails be addressed as part of the overall plan. In order to implement Phase I , the District is required under the California Environmental Quality Act to determine whether or not the implementation of Phase I will have a significant impact on the environment. The procedure is to first compile an Environmental Impact Assessment (EIA) and then pass either a Negative Declaration (which indicates that the project does not have a significant impact) , or proceed with the preparation of an Environmental Impact Report. Pursuant to CEQA, an EIA has been made on this recommended Phase I portion of the trails system. The EIA is attached for your review. R-75-23 Page two Based on this assessment, I feel that only a Negative Declar- ation is required, provided that the opening of the project is regulated by the conditions outlined below. Physical Improvements 1. Replacement of vehicle and equestrian/hiking gates and motorcycle barrier at the entrance to the former Radin/Macdonald property. 2 . Installation of informational and directional signs at trail entrances , at points where Phase I trail intersects other trails and wherever else necessary to clarify the alignment. 3 . Installation of barriers at intersecting trails as determined by staff. 4 . Removal of dilapidated buildings on former Radin/ Macdonald property. 5 . Exact route of trail to be determined by District staff in consultation with U.S. Soil Conservation Service staff. 6 . Eroded gully adjacent to former Radin/Macdonald property access easement to be filled. Organizational Considerations 1. Neighborhood meeting or meetings for potential users to explain parameters on use, respect for adjacent property, involvement of users in participating in responsibility for trails program. 2 . An orderly system be established to issue permits, preferably by the Castle Rock Horsemen ' s Assocation. 3. Distribute District regulatory ordinance with permits. 4 . Permits to be in effect until total use and management plan is adopted by the Board. Recommendation: It is recommended that the Board of Directors approve the attached Negative Declaration, authorize the open- ing of Phase I of the trails system as shown on the attached map, and approve the special conditions outlined above. JO:acc R-75-8 Page three Rich and varied wildlife habitats exist on the site, ranging from riparian areas to woodland on some portions of the ridge top and chaparral communities on the western boundary. The recommended use and management plan should include protection and enhancement of these areas. Summary of May 6th, 1975 Community Meeting: At the neighbor- hood public meeting held on May 6, 1975 to discuss potential uses of the site, staff suggested that a balance of the above uses seemed appropriate to an interim recommendation, and that, as with all District land, use is subject to obtaining a permit unless the Board of Directors has exempted a site or portion of a site from such requirements. Community response was generally supportive. The community meeting indicated a wide public concern over the use of the proposed site. The local residents attending the meet- ing suggested possible uses of the site, including continuation of agricultural farming and nature studies , preservation and restoration of historical aspects , operation of a museum and work farm in connection with the Bicentennial program, an agricultural education program with the local schools, an extensive trail system for hiking and riding, and the establishment of a youth home. The community also expressed a concern over future management techniques. The majority -of the people stressed the necessity of fencing for controlling motorcycles, equestrians, hikers and hunters on both the site and on adjacent property. Other points included fire control, access, dog regulations, use permits and wildlife protection. Possible Long Term User In addition to the comments generated during the community meeting, at least three other possibilities have been discussed: 1. Expansion of the adjacent Saratoga Country Club nine hole golf course into an eighteen hole course. This would require using a portion of the Fremont Older Ranch site, but as a trade-off could involve permanent open space status for the Country Club lands. 2. operation of the site by students enrolled in the park management training program offered by West Valley Com- munity College. 3 . An offer to the City of Cupertino to use the site as a foothills park. None of the above proposals have been studied in detail. 114( F LB H1B3 a'' err rlm` xr. fs .yr I•rw .r •4 �' Yale y.,: E j23 ICRE 1 . j t2OA15 BM 23Fi��3� 9 •>'�•' ? Santa lar \ 8M 274 • #• Fl t 5 • GAGIN•] REAL q ,�. ` • • tW�\Mu.3 ^• - -ff[•n.° A,. nv �psyyr� �* ` � @IrEi Page.....Y'l� .. p■ F-,n i s }.cr.treAo ...�f '�. Y •��• a 1. 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I A s 24 ,.-- b.-�•� �.1 . 444tdL �4 wAIR ee.1.eA tart R�g oor— LOCATIO mA Gravel Pit ; + I, i E Q DY Nr Q Wae Nater, TIN R. It A\ 25�W Blie H!U k 'kl , L ROPhase 1 Trail System .a zENSl 53 t = Hater,\F < i' •� i P.R; ■s' E R ��,-\ gip. �.—� \ ��_ //,,. '��• ,� . `�' �- i �� . -.`-)a - --"�= FooThiU • rt71 l MIDPENINSULA REGIONAL PARK DISTRICT NEGATIVE DECLARATION Title of Project Fremont Older Open Space Preserve : Environmental Impact Assessment of Phase I Trail Description of Project The proposed Phase I Trail is located on the Fremont Older Open Space Preserve near Cupertino, generally following the old ranch road which links Prospect Road with Regnart Road. The undersigned member of the Midpeninsula Regional Park District finds that the above project has no significant impact on the environment. 12/5/75 _ Date Staff Member Reasons for Finding The minor adverse impacts indicated in the EIA can be mitigated by implementation of the special conditions contained in the staff report (R-75-23 , dated December 4 , 1975) , and the positive aspects of opening this outstanding recreational resource far outweigh the minor adverse impacts. Preparation of Study or Environmental Assessment By Barbara Rusmore , 9457 Monroe Avenue , Aptos , California 95003 A copy of the Study or Environmental Assessment is available at the offices of the Midpeninsula Regional Park District , 745 Distel Drive , Los Altos , California . A copy of this Negative Declaration shall be posted at the District office on the following dates : December 5, 6 , 7 , 8 , 9 and 10 , 1975 . 12/5/75 Date District Clerk ENVIRONMENTAL IMPACT ASSESSMENT OF PHASE I EQUESTRIAN TRAIL ON FREMONT OLDER OPEN SPACE PRESERVE Completed for MIDPENINSULA REGIONAL PARK DISTRICT By Barbara Rusmore December 3 , 1975 ENVIRONMENTAL IMPACT ASSESSMENT PROJECT : Phase I Equestrian Trail on Fremont Older Open Space Preserve GENERAL DESCRIPTION: The location for this trail project is open rolling foothills with occasional steep slopes. Much of the site is planted in oats , used for grazing or is covered with abandoned apricot and almond orchards. The open areas are bordered by chaparral and oak woodlands. The proposed trail follows Prospect Road into the parcel. From the end of the main road the trail cuts through the center of the oat field, around Hunter 's Point, down a steep slope, through the pasture and onto the road from Regnart Canyon. Throughout most of its length the trail follows old roads , fences or land contours . The steep slopes of Regnart Canyon present the greatest technical difficulty for building the trail. NATURAL RESOURCES: Geology and Soils - The steep slopes around Hunter 's Point and in Regnart Canyon may present a problem in designing and maintaining a safe horse trail. While there are two old road cuts that will serve as switchbacks , a third low grade cut will be necessary. However, the grade of the proposed trail may be too steep, both above these switch- backs (alongside of Hunter's Point) and below down to Regnart Road. The problem of building a trail over these steep slopes is compounded by the clay soils. When wet, these soils are very slick. The high clay content of the soil , however, makes it rela- tively stable, moderately resistant to erosion, with a high rate of surface water runoff. The soils appear to have suffered moderate sheet erosion and slight gully erosion in the steeper areas. A soils scientist may be employed to assist in designing a low maintenance trail . Hydrology - There do not appear to be any major hydrologic impacts associated with the trail . It does not appear to cross any drainage channels although care should be taken in designing the trail into Regnart Canyon. In the switch- back area, the trail may cross the swale. The road into the canyon currently has some evidence of erosion. These potential impacts can be mitigated by careful engineering. Biotic Communities - Most of the vegetation on the site has been disturbed by man's use for many years. The area is currently frequented by the local people, their dogs i • Page two and horses. The proposed trail will probably not substan- tially alter the level of impact. The trail runs through the center of the oat field. Horse riders may find it a temptation to run through the field or let their horses graze. These potential impacts may be mitigated by clearly signing the trail. The fire hazard on the site is high; grassland and chaparral bordered by urban development is a volatile combination. The introduction of a public riding trail will increase the fire potential. The District may wish to close the site during extreme fire hazard days. Atmospheric Conditions - As the trail is in the open most of its length, it will be hot and dry. As the clay soils compact on the trail, dust will be minimal. SOCIO-ECONOMIC CONSIDERATIONS: Land Use- The development of a trail on this property con- forms with the general policies of the MRPD. However, no specific long range use plan has been designed for this parcel. Development of a trail at this time may lead to future conflicts. It is difficult to determine the poten- tial problems of any one component of a land use plan with- out a complete assessment of the resource and its alterna- tive uses. Public access, however, may be altered should the long range plan so indicate. The establishment of a trail on Park District lands con- stitutes the opening of that land to the public . Even if only special permit holders will be allowed on this trail, this action sets a precedent. Within the larger planning context of the MRPD, the implications of such an action should be carefully considered. Ecomonic Considerations - The costs of developing, maintain- ing and patrolling the trail will be the responsibility of the Park District. The group of people using the trail will be relatively small, primarily the adjacent landowners and others living within horse riding distance of the site. With the large responsibility of the Park District (both in acerage to be managed and its broad constituency) , it may be advisable to explore alternative methods of meeting these costs, i.e. , volunteer groups. Cultural Values - The recreational value of the site will be enhanced by the development of this trail . The property will then be open to horse riders as well as to groups with the ex- press permission of the MRPD. The historical value of the site probably will not be affected by the trail although it does pass through the yard of the older homesite, increasing the likelihood of vandalism. Page three PUBLIC SERVICES : Access - Planned access to the trail will be from two points : Prospect Road and Regnart Road. Neither of these sites have parking facilities or access by public transit. This creates a somewhat exclusive use of this Park District site. Since areas bordering the site have been developed, there is the likelihood of unapproved alternative access points. Un controlled access may lead to patrolling problems. Within the parcel there are currently many trails , some leading to areas the Park District may wish closed to public access . The problem of keeping horse traffic on the designated trail may prove difficult although mitigatable by thorough signing. Safety - The buildings on the property present a health and safety hazard. The Older house is off the trail and has been partially boarded up. The old ranch buildings in Reg- nart Canyon, however, are in a dilapidated condition and are wide open. Prior to opening the trail , it may be ad- visable to remove or board up these buildings . Fire - The fire hazard is high on the site and in the sur- rounding area. The grasslands and chaparral burn quickly and a fire could be fanned by the canyon winds. While a fire break has been disced around most of the site , access for fire fighting is poor. Introduction of a public riding trail will increase the likelihood of fires starting on the site. Water - The property does not currently have a water system suitable for public use. One could possibly be developed at the older homesite or pool house to provide drinking water on an otherwise hot and dry site . Patrol - The site will need to be patrolled for safety hazards and permit control . ALTERNATIVES : 1. Withhold final approval of this project until a compre- hensive resource use plan can be prepared for the Fremont Older property. This alternative would mitigate many of the problems inherent in the project. It would provide necessary soils data and place the project within its planning context. 2 . Approve action on this trail subject to its ultimate conformance with the long range plan for the site. Page four RELATIONSHIP BETWEEN SHORT TERM USES AND LONG TERM PRODUCTIVITY: In general, this trail project is an appropriate use for the parcel . However, its approval prior to the development of a land use plan presents the possibility of an immediate action establishing a precedent undesirable in the long term. IRREVERSIBLE ENVIRONMENTAL CHANGES: The project presents no irreversible impacts. Public access policies and trail locations can be altered should excessive negative impacts occur or should the long range plan for the site indicate other alternatives are more desirable. GROWTH INDUCING IMPACTS: The establishment of this public horse trail is a precedent- setting action for the MRPD. In this broad sense this project clears the way for future trails on all other District lands . On site, the opening of the trail may lead to the development of feeder and loop trails as the public wanders off of the main trail . i IMPACT SUMMARY Impact Beneficial Adverse Cutting of trail location on lower side of Hunter' s Point x Location of trail on moderately erodable, slippery clay soils x Location of horse trail in oat field x Location of trail in area of high fire hazard x Trail development is in accord- ance with general MRPD policy x Development of one segment of a land use plan prior to long range use plan x Costs of developing, maintaining and patrolling local horse trail x Increasing recreational poten- tial of parcel x Increased likelihood of vandalism x opening of public trail without general access x Use of trail by a small and controlled number of people x Difficulty of controlling random access to site x Difficulty of keeping horse traf- fic on designated trails x Safety hazard presented by older buildings x Increased need for patrol of site x M-75-185 AA. (Meeting 75-26, Agenda item No. 3) lvlof AN=•tow MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 4 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Ordering of District Vehicles Attached is a memorandum from the Land Manager to me recom- mending that the Board authorize staff to develop specifica- tions for two additional District vehicles at this time. In order for the vehicles to be delivered not later than their anticipated use period as planned and budgeted, this action would be appropriate. Recommendation: It is recommended that the Board authorize staff to develop specifications for bidding on the two types of vehicles described in the attached Land Manager' s report and either go to bid and then purchase, or order through the State Office of Procurement, for their delivery. HG:acc M-75-184 (Meeting 75-26, Agenda item No. 3) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 5, 1975 TO: H. Grench, General Manager FROM: J. Olson, Land Manager SUBJECT: Ordering of District Vehicles The current adopted budget contains allocations for two additional District vehicles. The budget indicates that they be acquired during the third and fourth quarters of the fiscal year. Due to the long lead time involved in ordering vehicles (the current four-wheel drive truck took six months for delivery) and the increased need for patrol of District sites, I am recommending that at this time we receive Board authorization to develop specifica- tions and go to bid, or order through the State Office of Procurement, the two additional vehicles. I am recommend- ing the following vehicle types: 1. A 1/2 ton pickup truck of the LUV (Chevrolet) or Courier (Ford) type. This will be suitable for patrol in existing dirt and hard surface roads, and allow for transportation of maintenance tools and supplies. Vehicles of this type get approximately 18 to 30 miles per gallon, according to EPA figures. Budget alloca- tion for this vehicle is up to $5,000, which includes special equipment. 2 . A four wheel drive utility station wagon capable of carrying six adults , with a wheel base not exceeding 110 inches. It will be used for transportation, patrol, carrying materials, and would be suitable for land tours due to the number of passengers it can accommo- date. Gas mileage is 14 to 19 miles per gallon based on EPA figures. Budget allocation is up to $10 ,000 , including special equipment. Attached is a chart showing drivers, use and storage of existing and proposed vehicles. JO:acc i USE AND STORAGE OF DISTRICT VEHICLES Vehicle Driver (s) Use Storage VW Thing Ranger Patrol Permanente Ranger Aide Survey of Creek Park Ranger Aide prospective Planning Aide sites Errands Dodge 4-Wheel Ranger Fire Permanente Ranger Aide Patrol Creek Park Ranger Aide Maintenance projects 1/4 Ton Pickup Ranger Patrol Permanente Ranger Aide Light Creek Park maintenance 4-Wheel Station Land Manager General Home to on-call Wagon transportation person Land tours Patrol Emergencies M-75-181 (Meeting 75-26 , A, Agenda item No. 4) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 3, 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Changes in Rules of Procedure Background: At its January 22, 1975 meeting, the Board of Directors decided to consider changes in the Rules of Pro- cedure at a future Board meeting. The item was to be studied by a subcommittee and agendized at the discretion of the President. Discussion: The Rules of Procedure Subcommittee, consist- ing of Directors K. Duffy and N. Hanko, met on December 1 to consider a number of proposed changes. As the result of their study, the attached new Rules of Procedure is being recommended by the Subcommittee for adoption by the Board. The new Rules of Procedure represents a combination of the old Rules and the Policy for the Duplication and Dissemination of Agendas, Supporting Materials, and Other Records of the District. Recommendation: It is recommended that the Board of Dir- ectors adopt the attached Resolution of the Board of Dir- ctors of the Midpeninsula Regional Park District Revising Rules of Procedure for the Midpeninsula Regional Park Dis- trict. It is further recommended that the Board approve the fol- lowing charges for public subscription to agendas and min- utes of District meetings: $5 per year for agendas; $10 per year for minutes. HG: jg RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL PARK DISTRICT REVISING RULES OF PROCEDURE FOR MIDPENINSULA REGIONAL PARK DISTRICT WHEREAS, Public Resources Code Section 5536 provides that the Board of Directors of the District shall establish rules for its proceedings, and the Board desires to establish such rules pursuant thereto, and WHEREAS, the Board of Directors by its Resolution No. 73-2 established Rules of Procedure and by Resolution Nos. 73-24 , 74-17 and 74-19 made certain amendments thereto, and WHEREAS, the Board of Directors by its Resolution No. 73-3 established a Policy for the Duplication and Dissemination of Agendas, Supporting Materials and Other Records of the Dis- trict and by Resolution Nos. 73-24, 73-33, 74-2 and 74-21 made j certain amendments thereto, and WHEREAS, the Board of Directors desires to revise said Rules of Procedure and to revise and incorporate said Policy for the Duplication and Dissemination of Agendas, Supporting Mater- ials and Other Records of the District, NOW, THEREFORE, the Board of Directors of the Midpen- insula Regional Park District does resolve as follows: 1 . That the "Rules of Procedure" affixed hereto and by reference made a part hereof are hereby adopted as the Rules for the Proceedings of the Board of Directors. 2 . That all of said -former resolutions amending the Rules of Procedure and establishing the Policy for the Duplication and Dissemination of Agendas, Supporting Materials and other Records of the District are superseded hereby. R MIDPENINSULA REGIONAL PARK DISTRICT Rules of Procedurel Section 1. 10 Regular Meetings? Regular meetings of the Board of Directors of the Midpeninsula Regional Park District shall be held on the second and fourth Wednesdays of each month at the hour of 7 :30 P.M. Meetings shall be held at such place or places within the District as shall be determined by the Board of Directors. A majority of the members of the Board may cancel a meeting for cause or call the regular meeting for a different date or time. Public notice of the place, date, and time of meeting shall be announced at least 48 hours prior to the regular meeting time. If a regu- larly scheduled meeting occurs on a holiday, the regu- lar meeting must be cancelled and/or rescheduled. 1. 12 Special Meetings. Special meetings may be called at any time by the President or at the request of a majority of the members of the Board. Written notice of such meeting shall be delivered personally or by mail to each member and to each local newspaper of general circula- tion at least 24 hours before the time specified for the proposed meeting, provided that the failure to receive notice shall not affect the validity of any action taken at the meeting. The notice shall specify the time and place of the special meeting and the busi- ness to be transacted. No other business shall be con- sidered at the meeting. 1. 14 Meetings to be Public. 3 All meetings of the Board of Directors shall be public, provided the Board may hold executive sessions from which the public may be excluded for the consideration of the following subjects: 1. appointment, employment or dismissal of a public officer, employee or agent, or to hear com- plaints or charges brought against such officer or employee by another public officer, person or employee. 2. proposed or pending litigation 3. contract negotiations 4. matters embraced within the attorney-client privilege 5. any other matters exempted by law 1. Rules of Procedure required by Public Resources Code, Division 5, Chapter 3, Article 3, section 5536. 2. Public Resources Code section 5535 . 3. Public Resources Code section 5535. Section 1. 16 Quorum.4 At any meeting of the Board a majority of the Directors shall constitute a quorum for the transaction of business. When there is no quorum the President, or Vice-President, or any other member of the Board of Directors shall adjourn such meeting. 1. 18 Smoking. It shall be unlawful for any person to smoke at any time at the meetings of the Board of Directors. 1. 20 Legislative Body. 5 The Board of Directors is the legis- lative body of the District and shall determine all ques- tions of policy. 1. 22 Board of Directors; Election of Officers. 6 At the first regular meeting in January of each year beginning in 1974 , the Board of Directors shall choose one of its members President, and another Vice-President, who shall act for the President in his/her absence or disability. The Board shall choose one of its members to serve as board secre- tary and another to serve as treasurer. Each office shall be voted on separately. Elections shall be by secret ballot. The candidate receiving a majority of the vote of the members of the Board shall be elected. 1. 24 Duties of the Presiding Officer. ? The President, or in his/her absence, the Vice-President, shall be the presiding officer of the Board and shall assume his/her place and duties as such immediately following his/her election. The presiding officer shall preserve order at all meetings of the Board, announce its decisions on all subjects, and decide all questions of order, subject to an appeal to the Board. S/he shall participate in debate, make motions, and vote on all questions as other members of the Board. The President shall sign all ordinances, resolutions, con- tracts and conveyances on behalf of the District after they have been approved by the Board, and s/he shall per- form such other duties as may be imposed upon him/her by the Board. In the absence of the President, or in the event of his/her inability to act, the Vice-President shall perform all the powers and duties of the President. If both the Presi- dent and Vice-President are absent or unable to act, the Board may select a president pro tempore who shall perform all the powers and duties of the President. 4. Public Resources Code section 5535. 5. Public Resources Code section 5537 . 6. Public Resources Code section 5535. 7. Public Resources Code section 5548. Section 1. 26 Rules of Procedure. Roberts Rules of Order shall be followed as interpreted by the presiding officer, sub-- ject to an appeal to the Board. 1.28 Board Secretary. 8 Unless otherwise directed by the Board, the Board secretary shall countersign all ordin- ances , resolutions , contracts and conveyances on behalf of the District. 1. 30 Agenda. All reports, ordinances , resolutions and other matters intended to be considered by the Board at its regular meeting shall be delivered to the District Clerk not later than 5 :00 P.M. on the preceding Wednesday for material requiring typing or other preparation, and not later than 5 :00 P.M. on the preceding Thursday for material requiring reproduction only. Any Board member or Board appointed staff member may place a matter on the agenda for Board consideration. The District Clerk shall prepare the agenda according to the order of business as determined by the General Manager. A copy of the agenda and of all available supporting materials shall be delivered or mailed to each Board member so as to reach the recipient by 7 :00 P .M. on the Saturday preceding each regular Board meet- ing. Supplementary materials may be received by the District Clerk after that time, provided the matter refers to an already agendized item. Agendas will be available with no charge upon request to public officials , newspapers in the District, and members of the public at the District office by 9 :00 A.M. on the Monday preceding the regular meeting. Agendas will be posted on the door of the District office. Supporting materials (reports , memoranda, resolutions , nonconfidential written communications to the Board, and other informational materials not previously pub- lished or distributed) may be obtained upon request by public agencies, newspapers in the District, and mem- bers of the public at the District office by 9 : 00 A.M. on the Monday preceding the regular meeting, and 24 hours before a special meeting. There will be no charge for the materials if available; otherwise , the cost of reproduction will be charged. No matters other than those on the prepared agenda shall be finally acted upon by the Board, provided that matters deemed to be of an urgent nature by a majority of the Board, with an explanation stated as to the urgency, may be acted upon. 8 . Public Resources Code sections 5551 and 5552 . Section 1. 32 Subscription to Agendas. Members of the public may sub- scribe for receiving agendas of regular and special Board meetings on an annual basis. Charges for public sub- scription will be adopted by the Board from time to time. 1. 40 Order of Business. The order of business shall be determined by the General Manager for the purpose of preparing meeting agendas, using the following format unless in the General Manager 's opinion a different order would be more appropriate : 1. Roll call 2. Approval of minutes 3. Written communications 4 . Adoption of agenda 5 . oral communications 6 . Special orders of the day 7 . Public hearings 8 . Old business with action requested 9 . old business with no action requested 10 . New business with action requested 11. New business with no action requested 12 . Informational reports 13 . Claims 14. Executive session 15 . Adjournment The order of business as set forth in the meeting agenda shall not be departed from except by consent of the majority of the Board. 1. 41 Roll Call. Before proceeding with the business of the Board, the District Clerk shall call the roll of .the Board of Directors, and the names of those present shall be entered in the minutes. 1.42 Approval of Minutes of Previous Meeting. Unless the reading of the minutes of a Board meeting is requested by a majority of the Board, such minutes may be approved without reading, provided that the District Clerk has previously furnished each member of the Board with a copy. 1.43 Written Communications . The District Clerk is authorized to receive and open all mail addressed to the Board of Directors. Any written communication addressed to the Board of Directors shall be reproduced and distributed to Board members as soon as possible. Any member of the Board may place such written communication on the agenda for consideration by the Board. Taxpayers and residents of the District or their author-- ized legal representative , or other persons , may read written communications into the District's records at a regular meeting and offer explanations of any such document. Section 1. 44 Adoption of Agenda. The Board shall determine the order of business to be considered at regular meetings and shall adopt the agenda, with additions or deletions , by consensus. Written communications and other special items may be added to the agenda at this time provided that any action be taken pursuant to Section 1. 30. 1.45 Oral Communications. Taxpayers or residents of the Dis- trict or their authorized legal representative, or other persons , may address the Board under the category Oral Communications during regular meetings on any matter concerning the affairs of the District. Such persons shall indicate in writing their name, address and sub- ject on a form to be provided by the District, and will be recognized by the presiding officer of the Board at an appropriate time. 1.46 Special Orders of the Day. Any Board member or Board appointed staff member may schedule special presenta- tions , introductions or other activities deemed appro- priate to this category, which shall be placed on the agenda by the District Clerk. 1.47 Public Heari ngs. Any matter which, in the opinion of the Board of Directors , requires notice to and response by members of the public may be placed on the agenda under this category. 1. 48 Old Business With Action Requested. These are business items previously considered by the Board which require transmission of additional information to the Board. Action in the form of a resolution, motion or direction to staff on the items in this category is requested. 1. 49 Old Business With No Action Requested. These are busi- ness items previously considered by the Board which require transmission of additional information to the Board. No action by the Board on the items in this category is requested. 1. 50 New Business With Action Requested. These are business items not previously considered by the Board and for which action by the Board in the form of a resolution, motion or direction to staff is requested, 1. 51 New Business With No Action Requested. These are busi- ness items not previously considered by the Board and for which no action by the Board is being requested. 1. 52 Informational Reports . Informational , short reports by Board and staff members on items of interest to the District may be given under this category. Section 1. 53 Claims. 9 No claims against the District shall be paid unless the same shall be first approved by a majority of the Board at a meeting thereof . Payment of employees ' salaries and fringe benefits and other recurring claims may be authorized by the Board on an annual basis . 1. 54 Unfinished Business. When a regular meeting is adjourned before the completion of the agenda, all unfinished items will be listed under Old Business With Action Requested or Old Business With No Action Requested on the next regular Board meeting agenda, at the discretion of the General Manager or unless otherwise designated by a majority of the Board. 1. 60 Minutes . Minutes of Board meetings shall be kept by the District Clerk. The District Clerk shall make a record together with sense minutes of such business as was actually passed upon by a vote of the Directors. A record shall be made of the names and addresses of per- sons addressing the Board, the subject matter to which their remarks related and whether they spoke in support or in opposition to such matter. The District Clerk shall prepare and cause a copy of the minutes to be forwarded to each Board member within three working days following the Board meeting, or as soon thereafter as possible. Minutes of meetings shall be available with no charge upon request to public officials , newspapers within the District, and members of the public at the District of- fice as soon as available following the meeting. 1. 62 Subscription to Minutes . Members of the public may sub- scribe to receive minutes of regular and special Board meetings on an annual basis . Charges for public sub- scription will be adopted by the Board from time to time. 1. 70 Board Action. A majority vote of all of the members of the Board shall be sufficient for the taking of Board action or the conduct of business except where action is required to be taken by "four-fifths of the members of the District Board" or "a two-thirds vote of the Board" or language of similar import. 10 All legislative action of the Board of Directors shall be taken by ordinance or res-oLution. The ayes and nos shall be taken upon the passage of all ordinances, resolutions or motions and entered into the minutes of the Board. 9 . Public Resources Code section 5553. 10 . Public Resources Code sections 5547 , 5544 . 2 and 5540 as amended. Section 1. 70 An ordinance or resolution shall not be passed or become effective without the affirmative vote of at least a majority of the members of the Board. The enacting clause of all ordinances passed by the Board shall be in these words : "Be it ordained by the Board of Directors of the Midpeninsula Regional Park District. " All ordinances and resolutions shall be signed by the President of the Board and attested by the Board Secre- tary, and all ordinances shall be published once within thirty (30) days after adoption in a newspaper of general circulation printed, published and circulated in the District. 1. 80 Subcommittees of the Board. Upon passage of a motion by a majority of Board members , special or standing subcommittees composed of Board members may be estab- lished for the study of specific matters . Upon estab- lishment of such a subcommittee , the presiding officer of the Board may appoint the subcommittee members with the consent of the Board. 1. 82 Budget Subcommittee. The Budget Subcommittee shall be a standing subcommittee , composed of two Board members appointed at the regular meeting following the meeting at which officers of the Board are elected. The Treas- urer shall be one of the two members of the Budget Sub- committee. 1. 90 Public Records . All public records of the District shall be open to public inspection during District office hours : Monday through Friday from 9 :00 A.M. 12 : 00 Noon and 1 :00 P.M. - 5 :00 P.M. , holidays excepted. Holidays are the same as those on which the offices of Santa Clara County are closed. The afternoon of Decem- ber 24 of each year is hereby also designated a holiday on which the offices of the District will be closed. 2 .10 Candidates ' Packets , Informational packets shall be distributed at no charge prior to elections to candi- dates who have filed for Directors seats. 2 .20 Fees Charged for Special Mailings . Reasonable fees may be charged by the General Manager for reproducing and mailing materials on special projects. Section 2. 30 Compensation of Directors and Payment of Expenses. 11 Members of the Board shall receive fifty dollars ($50. 00) for each attendance at Board meetings. They shall not receive any other compensation, and a Director shall not receive pay for any more than two meetings in any one calendar month. Members of the Board may be allowed actual necessary travel- ing and incidental expenses incurred in the performance of official business of the District as approved by the Board. 2. 40 Financial Instrument Signatories. (a) The authorized signatories to checks , warrants, withdrawal applications and Santa Clara County claim forms of the Midpeninsula Regional Park District in amounts less than $50 ,000 shall be those of any two of the following three officers: (i) the Treasurer, (ii) the General Manager and (iii) the District Clerk. (b) The authorized signatories to checks, warrants, withdrawal applications and Santa Clara County claim forms of the Midpeninsula Regional Park District in amounts of $50, 000 or greater shall be the following officers: (i) the Treasurer or in his/her stead the President, and (ii) the General Manager or in his/her stead the District Clerk. 11. Public Resources Code sections 5536 and 5536 .5 Adopted 12/10/75 M-75-179 ► (Meeting 75-26, Noe Agenda item No. 5) 0 40M MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 3 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Annual LAFCO Urban Service Area Review Discussion: Part of the Action Plan adopted for the implemen- tation of the Governmental and Private Liaison Program includes the annual monitoring of Urban Service Area changes which are being proposed to the Local Agency Formation Commission. Decem- ber is the month in which LAFCO receives requests for changes from cities in Santa Clara County. It appears that no increases in Urban Service Areas will be requested for cities located within the District' s boundaries this year. However, inasmuch as present Urban Service Areas in some cases considerably exceed the amount of land needed for five years ' growth (the quideline set by LAFCO and the County' s CS Zone) , the Board may wish to make a recommendation to LAFCO regarding reducing some of the areas. Information is being obtained, which will hopefully be available by the December 10 meeting date, on ways in which this might be achieved and still give the cities the controls that they wish to have over unincorpor- ated lands within their Spheres of Influence. HG:acc -75-174 (Meeting 75-26, Agenda item No. 6) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 1, 1975 TO: Board of Directors FROM: E. Shelley and B. Green SUBJECT: Reimbursement of Directors' Expenses These recommendations are based on the premise that a Direc- tor' s compensation serves not only to compensate for personal time devoted to the duties of a Director but also to compen- sate for normal expenses associated with those duties. On this basis, it would be inappropriate for a Director to be additionally reimbursed for expenses associated with those minimum activities reasonably expected of all Directors. Such activities would include attendance at regularly scheduled Board of Directors' meetings, general governmental liaison within a Director' s own ward and other activities entered into at the initiative of an individual Director. However, it would be appropriate to reimburse Directors for direct expenses incurred as a result of District-related activities associated with programs or projects approved by the Board as a whole. Such activities would include work on committees, subcommittees and specific government and private liaison requested by the Board. It is recommended that mileage costs be included to encourage and facilitate Directors' participation in efforts throughout the entire District. To make the position of a Director accessible to citizens such as mothers with young children, it is recommended that child care costs also be included. In all cases, compensation should be limited to direct, itemized expenses such as transportation, meals, child care, postage, and telephone claims, for these expenses should be approved by the Board before reimbursement. Compensation for lost time from work should not be included. In no case should any expenses in any way related to re-election cam- paigns be reimbursed. M-75-174 Page two It is also recommended that each Director be provided with one four-drawer, legal-sized filing cabinet for the mainten- ance of District-related files. Directors should be permitted to reain these cabinets in their possession during their terms of office, and return the cabinets at the end of their tenure. BG-ES/acc M-75-183 (Meeting 75-26 , %L Agenda item No. 7) MW MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 3 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Proposed Assistant Secretary Position Background: At its November 12 and 26 meetings, the Board was advised that additional secretarial assistance and office space was needed (M-75-160, dated November 5, 1975) , and that I would return at a future meeting with specific proposals for these items. Discussion: A number of factors have made it necessary to consider establishing a full-time Assistant Secretary staff position. Within the past six months a Ranger, a Planning Aide and a Volunteer Coordinator have joined the District, all of whom require additional secretarial assistance. The work- load generated by the increase in projects in the Land Manage- ment program and by the implementation of other programs has continued to increase. operation of the radio communications equipment requires monitoring on a full-time basis (this is done in most small agencies by a clerical person) . Because the Administrative Aide' s time has been spend increasingly on administrative projects, less of this person' s time is avail- able for secretarial assistance. Temporary clerical services have been used more often recently in order to provide minimal assistance, but is apparent that a full-time staff person is necessary to provide adequate secretarial support for the District staff. Determination of Salary Range: The average salary range mid- point for several positions in Santa Clara County similar to the proposed Assistant Secretary position was determined to be $720. 60 per month, or $4 . 15 per hour. Using the 1. 3 salary range spread appropriate to this position, the lower end of the salary range would be $624 per month (or $3. 60 per hour) and the upper end of the salary range would be $815 per month (or $4 .70 per hour) . Recommendation: It is recommended that the Board of Directors approve the attached Job Description for an Assistant Secretary position. It is further recommended that a salary range of $624 to $815 per month for this position be approved. The current salary budget appears to be adequate to provide the necessary funds. HG:acc Education, Experience and Personal Requirements -A Individual should enjoy secretarial work and be committed to the purposes of the District. Position would ordinarily require the equivalent of a high school education and one year' s general office work. The individual must be able to take dictation at the rate of 80 wpm and type accurately at a speed of 45 wpm. The person selected must have the . ability to meet, respond to and work well with persons, and should demonstrate the responsibility to follow assign- ments through to completion. The individual must have a valid California driver 's license. MIDPENINSULA REGIONAL PARK DISTRICT Job Description ASSISTANT SECRETARY Summary of Duties Under supervision, performs secretarial , receptionist and general office work assigned by the Administrative Aide or Secretary. Assists in typing, reproducing, filing, clipping news articles, running errands and taking light dictation. After training, operates radio communications equipment. Work Performed Secretarial 1. Takes light dictation from District staff members as required and transcribes into typed drafts or final documents . 2. Performs general typing, reproducing , filing , mailing and other secretarial tasks. 3. Develops ability to take minutes of Board meetings when appropriate. Receptionist 1. Acts as receptionist to telephone callers and visitors to the District office. After training, operates radio communications equipment under supervision of Land Manager. 2. Distributes general information about the District as appropriate and answers general inquiries. General office 1. Assists in reading, clipping and filing news articles of interest to the District. 2. Procures equipment and supplies upon approval and helps to maintain same in good condition. 3 . Assists in maintaining slide library for the District. 4 . Prepares office for meal conferences, helps to keep office in neat condition, and runs various errands. M-757-175 (Meeting 75-26 , Agenda item No. 8) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 10 , 1975 TO: Board of Directors FROM: J. P. Melton, Controller SUBJECT: Revised Annual Claims List Background: At its November 12, 1975 meeting, the Board approved an amendment to the District' s office lease increasing rent payments by $150 per month, retroactive to April 1, 1975 . As a result, the amount approved for office rent payments on the annual claims list is less than the sum of the payments required by the amended lease. Recommendation: It is recommended that the Board approve the attached Annual Claims, revised December 10, 1975 , to authorize the Controller to pay office rent in the amounts specified in the amended lease. JPM/nak REVISED ANNUAL CLAIMS Fiscal Year 1975 1976 Item Description Annual Amount Directors' Fees $ 6 ,000 Staff Salaries 142,500 District Counsel' s Fees 21,200 Retirement Funds 11 ,000 Health Insurance 5 ,400 Dental Insurance 1,600 Life Insurance 1,200 Office Rent 8 ,300 G.M. Vehicle Expense 1,800 $199,000 Revised December 10, 1975 M-75-178 A, AAW (Meeting 75-26$ Agenda item No. 9) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 3 , 1975 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Possible Scheduling of Special Meeting in December r 26 1975 meeting, the Board cancelled the November , At its , g December 24, 1975 regular meeting. At this time, it does not appear that it will be necessary to schedule a Special Meeting in December. HG:acc